BRUCEVILLE Eddy She City of Buceille-tddy Rising inta the Sutwre 143 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 Revised Agenda November 9, 2021, 3:30pm City Council Special Called Meeting November 16, 2021, 6:30 pm Citizens are encouraged to follow COVID-19 safety measures provided by CDC guidelines. This Meeting will be open to the public; however, those that would prefer to join remotely can do SO by: Meetings are available to watch live on our YouTube Channel: httpsllyoutube/COSrocOefio Please join my meeting from your computer, tablet or smartphone. nttps/global.gotomeeting.comioin/139166101 You can also dial in using your phone. United States: +1 (646) 749-3335 Access Code: 139-166-101 Please mute your phones and computers to avoid any interference during the Meeting 1. Call to Order a) Greetings b) Invocation c) Pledge of Allegiance d) Honor the Texas flag; Ij pledge allegiance to thee, Texas, one state under God, one and indivisible. e) Roll Call 2. Citizen Presentations- The City Council welcomes public comments at this point on items notspecifically listed on the agenda. Speakers must sign up before the Meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. 3. Police Report- Chief Dorsey a. Council to discuss, consider, and possibly take action on approving budget transfer line items. (See attachment) b. Council to discuss, consider, and possibly take action on approving purchase of: a 2021 Ford Police SUV from Silsbee Ford in the amount of$51,340.94. C. Council to discuss, consider, and possibly take action on approving the quote for a Dell T440 Server, and the labor for the installation and configuration of the server. Quotes is from Extraco Technology for $10,559.00, if approved will be taken out of the Asset Forfeiture Account. The Police Department does not currently have a server, the purchase of a server will have several benefits. (1) A server will allow our in-car dash cameras to automatically offload to the server. This will eliminate manual offloads and will streamline the data transfer process. (2) We are currently in a 5-year contract (2021 is year 3 of5) with AXON, supplier of our body-cameras and tasers. After the contract is over, we will Page I of2 have to continue to pay annually for cloud-based storage. Having a server will eliminate reoccurring annual costs for cloud-based storage, for body-cameras, and dash-cameras. (Annual Cost Savings) (3) Having a server will increase security, and will allow for all computer files, and media files to be stored locally. d. Code Enforcement: 4. Water Dept Report- Gene Sprouse a. Bid for Tank Inspections, U.S. Underwater b. Council to discuss, consider, and possibly take action on approving Pat Kultgen to donate 10 hours to analyze the water supply infrastructure, current demand, and pricing. The objective is to collect data that could be used to develop a master water plan for the city. C. Council to discuss, consider, and possibly take action on approving Ordinance 10012021 Tariff Rates Effective October 1, 2021. d. Council to discuss, consider, and possibly take action on approving the purchase of a new Koshin 4" pump from Core & Main in the amount of$3,363.68. 5. Johnny Tabor- Engineer report on Projects. Consent Agenda: 6. Council to discuss, consider, and possibly take action in replacing water line on Robin Rd property of James Killough. 7. Council to discuss. consider, and possibly take action on a water meter at 2613 N. Old Bruceville Road, David and Stacy Arnold. 8. Council to discuss, consider, and possibly take action on 2 water meters at 3351 Old Bethany Rd, Cheryl Murphy. 9. Council to discuss, consider, and possibly take action on a water meter at 3985 Box Ranch Road, Jason Vela. 10. Council to discuss, consider, and possibly take action on doing a zoning variance to put a manufactured home at 361 Old Moody Rd. 11. Council to discuss, consider, and possibly approve minutes from September 9, 2021, regular called council meeting. 12. Finance: a. Council to discuss, consider, and possibly take action on approving financial reports for August 2021. b. Council to discuss, consider, and possibly take action on approving accounts payables for August 2021 for the general and water funds. C. Council to discuss, consider, and possibly take action on approving financial reports for September 2021. d. Council to discuss, consider, and possibly take action on approving accounts payables for September 2021 for the general and water funds. e. Council to discuss, consider, and possibly take action on approving budget transfér line items. (See attached) 13. Council to discuss, consider, and take action on voting for Falls County CAD Board of Directors Election Ballot. 14. Council to discuss, consider, and take action on voting for Board of Directors of the McLennan County Appraisal District (2022-2023). 15. Council to discuss, consider, and take action on Glass Doctor since we have not heard from him. Mr. Pirkle called and wanted to know what the council wanted to do regarding the Glass Doctor. 16. Council to discuss, consider, and take action on Emergency Management Director/Cordinator Notification. Mayor and City Council Agenda Item Request: 17. Council to discuss, consider, and possibly take action on street lights for Market Street. 18. Council to discuss, consider, and possibly take action on putting sidewalks on Market Street. Page 2 of2 19. Council to consider and possibly take action on approving the recommended dollar amount to reimburse to Vivian Williams for the purchase of materials used to complete the construction of the new City Hall. 20. Council to consider and possibly take action to authorize City Staff to secure cost estimates for the purchase and installation of Emergency Power generating equipment for the new City Hall. City Business- Sonya Bishop 21. Council to discuss, consider, and possibly take action on continuing to use Franklin Publishing to publish ordinances and to have ordinances listed in the Franklin Vault. 22. Council to discuss, consider, and possibly take action on City Council Meeting dates for the rest of November, since the next meeting is scheduled for November 25th, Thanksgiving Day. 23. An update status of securing USDA approval on the Sewer Construction plan. 24. An update on when we expect completion of the paving of the City Hall front parking area. For the safety ofcitizens, council members, and staff, upon adjourning of the city council meeting, citizens/visitors are asked to exit the building through thej front entrance to City Hall immediately. Any bags, backpacks, purses, etc., that are being brought into the council meeting room are subject to: security screening. Anyone (citizens, visitors) attending a city council meeting will be subjected to a metal detector screening before entering the council meeting room. All items on the agenda are for discussion and/or action. The City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices,) and 551.086 (Economic Development). The city is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Administrator at least 48 hours in advance. Please contact the City Administrator at (254) 859-5964 or fax at (254) 859-5779 for information or assistance. I, the undersigned authority, do hereby certify that the above Notice of] Meeting ofthe governing body of the above named City of Bruceville-Eddy is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the official notice case, at City Hall in the City of Bruceville-Eddy, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the 9th day of November 2021, at 3:15 pm. and remained sO posted, continuously, for at least 72 hours proceeding the scheduled time of said Meeting. /-9-2021 (Seal) Pam Cembo 3:15p.m. City ofBrucville-Eddy, Texas (Date & Time) By: Pam Combs, City Secretary Page e2of2 BRUCEVILLE For Office Use Only: Eddly BUDGET CHANGE REQUEST FORM General X Water Sewer Approved Not Approved Authorized Signature Date Date: September 10, 2021 / Fiscal Year: 2020-2021 / Requester: Chief of Police Michael Dorsey Line Item Description Budgeted Inc/Dec Requested Revised (YTD) Amt. Budget 10-20-6001 Hourly $202,257.00 $19,341.54 $182,915.46 10-20-6106 Drug Testing I $0.00 +$544.00 $544.00 Physical 10-20-6160 Misc. Expense $100.00 +$243.62 $343.62 PD 10-20-6202 Attorney Fees $16,000 +$13,000 $29,000 10-20-6207 Membership $100.00 +$97.00 $197.00 Dues 10-20-6215 Atmos Gas $0.00 +$200.00 $200.00 10-20-6412 Postage, $65.00 +$111.79 $176.79 Freight & Delivery 10-20-6413 IT System $1,000 +$4,491.31 $5,491.31 Support Extraco 10-20-6417 Office $100.00 +$176.63 $276.63 Equipment Furniture 10-20-6422 Office $1,400 +$420.25 $1820.25 Machines Lease 10-20-6517 Janitorial $250.00 +$56.94 $306.94 Totals $221,272.00 -$19,341.54 $182,915.46 Reason for changes: Decrease line item 10-20-6601 by $19,341.54. Increase line item 10-20-6106 by $544.00 to cover negative balance. Increase line item 10-20-6160 by $243.62 to cover negative balance. Increase line item 10-20-6202 by $13,000 to cover negative balance. Increase line item 10- 20-6207 by $97.00 to cover negative balance. Increase line item 10-20-6215 by $200.00 to cover negative balance. Increase line item 10-20-6412 by $111.79 to cover negative balance. Increase line item 10-20-6413 by $4,491.31 to cover negative balance. Increase line item 10-20-6417 by $176.63 to cover negative balance. Increase line item 10-20-6422 by $420.25 to cover negative balance. Increase line item 10-20-6517 by $56.94 to cover negative palance. ogliolzozi Requestor Signature: M Biohpp City Administrator Signature: Council Approved yah nah Date: Reasons for not approving/ Approval Conditions 311 BRUCEVILLE For Office Use Only: Eddly BUDGET CHANGE REQUEST FORM General Water Sewer Approved Not Approved Authorized Signature Date Date: September 24, 2021 / Fiscal Year: 2020-2021 / Requester: Chief of Police Michael Dorsey Requested Revised Line Item Description Budgeted Inc/Dec (YTD) Amt. Budget 10-20-6001 Hourly $202,257.00 $6,984.70 $195,272.30 10-20-6603 MINOR EQUIP $444.00 +$6,984.70 $7,428.70 SUPPLIES & REPAIR Totals $202,701.00 -$6,984.70 (-) $195,272.30 -10-20- 6601 (+) $7,428.70-10-20-6603 Reason for changes: Decrease line item 10-20-6601 by $6,984.70. Increase line item 10-20-6603 by $6,984.70 to cover negative balance. (AXON CONTRACT YR. 3 OF 5) 09/24/2021 - - < E Requestor Signature: City Administrator Signature: Council Approved yah nah Date: Reasons for not approving/ Approval Conditions Pam Combs #3B From: Michael Dorsey Sent: Friday, October 15, 2021 11:44 AM To: Sonya Bishop; Pam Combs Subject: PD Agenda Item (Proposal for New Vehicle) Attachments: BRUCEVILLE-EDDY PD K8A ECOBOOST WITH SILSBEE FLEET INSTALL TIPS 101421.xls Good Morning, I respectfully ask that the quotation for the purchase, and equipment outfit, of a 2021 Ford Explorer AWD patrol vehicle be placed on the agenda for council to discuss, consider, and possibly take action on approving the purchase that will be paid from Asset Forfeiture Funds. - have been working with Silsbee Ford and they have this vehicle in stock. This company can outfit the vehicle on-site and deliver a turnkey vehicle. The quotation (attached) includes the cost of the vehicle, plus all the police equipment that will be installed. have inquired about purchasing a 4x4 2022 Chevy Tahoe, and 2022 Ford F-150 4x4, both Silsbee Ford, and several local dealers that I have reached out to have stated that they would have to special order these vehicles, and the waiting period is roughly 6 to 8 months. - have also inquired about the AWD capabilities of the 2021 Ford Explorer, I have heard that this vehicle will be able to perform well , and will not have any problems getting through snow, ice etc. - believe that this vehicle will be our best option considering the availability / waiting period and will allow us to purchase a capable vehicle before we have another natural disaster / winter event. Thank You, M. Dorsey Chief of Police Bruceville-Eddy Police Department 143 Wilcox Dr. Eddy, Texas 76524 Phone # (254) 859-5072 Fax # (254) 859-5258 Welcome to the Silsbee Fleet Group Welcome to the Silsbee Fleet Group. Over the past 25 years, our team has delivered more than 100,000 fleet vehicles with the most experienced fleet sales team in the business. We've long been one of the nation's top government sales dealers, offering Ford, Chevy, Dodge and Toyota products. We have the vehicles and equipment that are right for your needs. 1 At Silsbee Fleet, you will find the popular Ford Police Interceptor Utility and F-150 Police Responders, the economical Toyota Prius, the roomy Chevy Tahoe, the sleek Dodge Charger Pursuit, and many more. If you're not sure which vehicle will fit your needs the best feel free to give us a call at 800.464.2749, and we will be glad to help. We handle many of the largest fleet purchasing contracts, not only in Texas, but in the U.S. We've grown that business by building lasting relationships with customers like you. Our team can help your determine vehicle specs and prepare a bid that fits your budget. At Silsbee Fleet, we can deliver partially equipped, or turnkey vehicles right to your door. We are conveniently located in Silsbee, Texas, which is about 15 minutes north of Beaumont, Texas! We may be located in the piney woods of East Texas, but we ship vehicles all over the U.S. 2 TIPS PRODUCT PRICING SUMMARY TIPS USA 200206 TRANSPORTATION VEHICLES VENDOR-Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656 End User: BRUCEVILLE-EDDY PD Prepared by: SETH GAMBLIN Contact: MICHAEL: DORSEY Phone: 512.436.1313 Email: Email: SGAMBLIN/SILSBEEFLEETQGMA Product Description: FORDE PIUAWD Date: October 14, 2021 A. Bid Item: A. Base Price: $ 36,175.00 B. Factory Options Code Options Bid Price Code Options Bid Price K8A 2021 FORDI POLICE SUV $ 99C 3.0L V6 ECO BOOST $ 790.00 86T TAILI LAMP/POLICE HOUSING $ 60.00 17A AUX AIR $ 610.00 55F KEY FOB $ 340.00 60A GRILLE LEDI LIGHTS, SIREN/SPEAKER WIF $ 50.00 51R DRIVER ONLY LED SPOT LIGHT $ 395.00 61B OBD-II SPLITTER $ 55.00 Total of B. Published Options: $ 2,300.00 Published Option Discount (5%) $ C. Additional Options not to exceed 25%] $= 31.2 % Options Bid Price Options Bid Price SILSBEE! FLEET INSTALL $ 11,992.69 EXTERIOR COLOR- BLACK $ INTERIOR COLOR- 96 CHARCOAL 500A ORDER CODE Total ofC. Unpublished Options: $ 11,992.69 D. Floor Plan Interest (for in-stock and/or equipped vehicles): $ E. Lot Insurance (for in-stock and/or equipped vehicles): $ 350.00 F. Contract Price. Adjustment: G. Additional Delivery Charge: 299 miles $ 523.25 H. Subtotal: $ 51,340.94 I. Quantity Ordered 1 x K= $ 51,340.94 J. Trade in: $ K. L. Total Purchase Price $ 51,340.94 Sonya Bishop #3C From: Michael Dorsey Sent: Wednesday, October 13, 2021 10:52 AM To: Sonya Bishop Subject: Agenda Item for PD Attachments: BrucevileEddyPD.VideoServer.Quote.091621.pdr Good Morning Mrs. Bishop, Please see the attached quotation from Extraco Technologies. The quote is for a Dell T440 Server, and labor for the installation and configuration of the server. The total cost is $10,559.00, if approved the purchase will be made from the Asset Forfeiture Account. The Police Department does not currently have a server, the purchase of a server will have several benefits. 1. A: server will allow our in-car dash cameras to automatically offload to the server. This will eliminate manual offloads and will streamline the data transfer process. 2. We are currently in a 5-year contract (2021 is year 3 of 5) with AXON, supplier of our body-cameras and tasers. After the contract is over, we will have to continue to pay annually for cloud-based storage. Having a server will eliminate reoccurring annual costs for cloud-based storage, for body-cameras, and dash-cameras. (Annual Cost Savings) 3. Having a server will increase security, and will allow for all computer files, and media files to be stored locally. respectfully ask that the quotation for the purchase, and installation of a server, be placed on the agenda for council to discuss, consider, and possibly take action on approving the purchase that will be paid from Asset Forfeiture Funds. Thank You, M. Dorsey Chief of Police Bruceville-Eddy Police Department 143 Wilcox Dr. Eddy, Texas 76524 Phone # (254) 859-5072 Fax # (254) 859-5258 1 Extraco Quotation Technology DATE 9/16/2021 POBox 2299 Waco, TX76703 254.761.2390 Quotation For: Quotation valid until: 10/16/2021 Bruceville Eddy PD Attn: Chief Dorsey PD Video Server Proposal QUANTITY DE ON UNIT PRICE TAXABLE? AMOUNT Dell T440. Xeon 2.1 1Ghz 8C6 64GBI RAM Qty2 2 480GB SSDI RAID 1 aty 68 8TB (32TB Useable) RAID 6 Windows 2019 Server Standard with 10 User CALS 3 Yr Warranty wl 4Hr Response $ 7,999.00 N $ 7,999.00 Labor for Installationa and configuration of server. Includes installingt the OS, creating domain controller, creating domain, configuring file serverp permissions, joining systems to domain, $ 2,500.00 N $ 2,500.00 working with video software vendor, etc. 1 Shipping and Handling $ 60.00 N $ 60.00 SUBTOTAL $ 10,559.00 TAXRATE 8.25% SALES TAX $ OTHER $ TOTAL $ 10,559.00 Accepted by: Accepted Date THANK YOU FOR YOUR BUSINESS! - BRUCEVILLE Eddy EST.197A Police Department 143 Wilcox Dr. www.bruce/lle-edoy,us Phone.254-859-5072 Eddy, TX 76524 Fax: 254-859-5258 Police Department Activity Report: September 1, 2021 = September 30, 2021 Calls for Service: Total 119 890 Dorsey 894 Martinez 896 Roman 70 25 24 Arrest, Offense, Incident Reports: Total 13 890 Dorsey 894 Martinez 896 Roman 7 3 3 Crash Reports: Total 4 890 Dorsey 894 Martinez 896 Roman 3 1 Citations & Warnings: Total 132 890 Dorsey 894 Martinez 896 Roman 21 citations 29 citations 11 citations 13 warnings 42 warnings 16 warnings Citations Total: 61 Warnings Total: 71 a LICE BRUCEVILLE 4 G Eddy EST.19A Police Department 143 Wilcox Dr. www.brucelleeddyus Phone:254-859-5072 Eddy, TX 76524 Fax: 254-859-5258 Police Department Activity Report: October 1, 2021 = October 31, 2021 Calls for Service: Total 97 890 Dorsey 894 Martinez 896 Roman 61 19 17 Arrest, Offense, Incident Reports: Total 14 890 Dorsey 894 Martinez 896 Roman 9 4 1 Crash Reports: Total 10 890 Dorsey 894 Martinez 896 Roman 9 1 a Citations & Warnings: Total 175 890 Dorsey 894 Martinez 896 Roman 39 citations 21 citations 17 citations 23 warnings 48 warnings 27 warnings Citations Total: 77 Warnings Total: 98 a 0 1 b 5 a 6 - a D S a oo o C 0 E 3 o ) Flooooob, 1 0 > o o Eh #HA CONSOR Engineers, LLC dba U.S. Underwater 123 Sentry Drive, Mansfield, TX76063 NE P: U 2178 I F: JU, E a CONSORcompary Service Quote Account Name City of Bruceville-Eddy Date 10/21/2021 Contact Name Gene Sprouse Prepared By Ryan Enos Email genespousele@ymai.com Email euamemateenessm Quote Number 00009394 Quote Name Inspections- 2022 Bruceville-Eddy Expiration Date 1/19/2022 Product Line Item Description Sales Price Quantity UOM Total Price ROV Inspection $285.00 8.00 each $2,280.00 Pressure Tank Inspection Internal inspections w/ internal DFT, UT and paint adhesion testing $195.00 3.00 each $585.00 MolizatonDemoblization 50% Discount while USU in the area $180.00 1.00 trip $90.00 Estimated Total Project Cost Total Price $2,955.00 Total Price is based off our best, good faith evaluation of the effort required to complete the scope of work given the information available at the time of the We reserve the right to adjust prices due to changes in the work scope, errors or omission of information. quote. Description TCEQ Water storage tank inspections using ROV (remote operated vehicle) while tanks remain in service and full of water. Standard Terms & Conditions CLARIFICATIONS Service Quote is contingent upon availability of personnel and equipment. Standard payment terms are Net 30 days. USU accepts Visa and MasterCard for invoice payment. A: 3.5% processing fee will be added to the total amount invoiced for all payments made using a credit or purchase card. Scope of work will be performed by ADCI certified commercial divers and will meet all American Water Works Association (AWWA) requirements and OSHA 29 CFR specifications, including AWWA current standards (ANSI/AWWA c652-92) regarding disinfection procedures when conducting underwater activities in potable water storage facilities. All equipment used will be for potable water only. Water access hatches must have dimensions of 24" x 24" or greater for diver entry. Client is responsible for coordinating the turning off of all radio frequency (RF) antennas/ransmiters which could create an unsafe work environment. USU will charge $300.00 per hour for all downtime caused by delays related to unsafe RF activity. To efficiently complete work, USU requires 10 hours access to tank sites per day. If tanks are not accessible for at least the 10-hour minimum, Client may be subject to additional fees andlor mobilization charges. Client must have tanks full prior to arrival of the dive team. Additional onsite delays not caused by USU will be subject to an hourly charge of $300.00. This includes but is not limited to: waiting on Client to arrive, waiting for keys, insect infestations, tanks not being full and baffle walls not revealed to USU prior to agreement in scope of work. Baffle walls create a larger scope of work; please disclose whether a tank has baffle walls sO that USU may properly estimate the job. Dive Supervisor will consult with the client representative on the final decision regarding safe working conditions. If additional mobilization is required to complete a project caused by customer related downtime, USU will invoice additional mobilization fees. Should contractor be inhibited or denied access to a facility to perform a dive inspection, contractor will complete a standard exterior inspection checklist and client will be billed for full inspection price. Unless otherwise noted, standpipes will be diver inspected to 60', and the remainder will be inspected by drop camera. Inspection reports will include a proposal of recommendations for compliance with applicable AWWA and OSHA slandartslequirements. Unless otherwise specified, USU will provide digital copies of the completed report. Paper copies of the report can be obtained by Client request. Sediment Removal Clause, if applicable: Sediment removal prices are based on the sediment level indicated in the quote line item. Should Client require the sediment hauled offsite, USU must reconsider the scope of work and adjust pricing accordingly. In the event sediment exceeds levels included in standard sediment removal. Should these items be found, USU will notify Client and adjust the price according to the new scope of work. Client must be able to maintain a full water level during the sediment removal process. If the water level cannot be maintained, USU will charge $300.00 per hour while tank is being filled. If Client fails to disclose discharge location at the time of estimate, additional charges may be incurred. Water level indicator repairs/component replacement is not warrantied unless the entire system is replaced/installed by USU. Pressure Tank Clause, if applicable: A1 full internal (if accessible) and external inspection will be conducted. Client understands tanks must be drained, de-pressurized and opened prior to inspection. Client is responsible for resealing hatches and drains as well as replacing gaskets. If client requires a third party onsite for the project, it is the responsibility of the client to pre-arrange arrival to coincide with the commencement of the work. Any delays caused waiting on a client-required third party [i.e. health department, engineering firm, management company] will be billed at a standby rate of $300.00 per hour. Unless otherwise specified, pricing does not include site specific training. Ifa a pre-project orientation/training: is required to access the site, Client most notify USU prior to quote acceptance. Additional charges may apply for site specific orientation/training. STANDARD OF CARE. USU will perform its Services using the care and skill ordinarily exercised by professionals performing similar services under similar conditions in the same or similar locality as Project. INSURANCE. USU shall procure and maintain insurance as follows: Worker's compensation and employer's liability as required by applicable law; comprehensive general liability ($1,000,000 per occurrence / $2,000,000 aggregate); professional liability ($1,000,000 per occurrence I $2,000,000 aggregate); and automobile liability ($1,000,000 combined single limit). LIMITATION OF CONSEQUENTIAL DAMAGES & LIABILITY. USU shall not be liable to Client for, and Client waives entitlement to and recovery of, consequential damages against USU however caused. USU's total liability to Client for any and all liability arising out of related to this Agreement and/or the services performed by USU, whether in contract, tort, indemnity, or any other cause of action or theory of liability, shall not exceed the available proceeds of USU's insurance. The foregoing limitations shall survive expiration and/or termination of the Agreement. I hereby certify that I have read and agree to the above terms and conditions of this service quote. Quote Acceptance Information Signature Title Printed Name Date Purchase Order # Please provide copy of purchase order, if applicable. 17 HB September 3, 2021 Sonya Bishop, City Administrator City of Bruceville-Eddy 143 Wilcox Drive Eddy, Texas 76524 Dear Ms. Bishop, I would like to propose that I donate 10 hours to analyze the City of Bruceville-Eddy's existing water supply infrastructure, current demand and pricing. The objective is to collect data that could be used to develop a master water plan for the City. My findings will be presented as an executive summary 30 days from the acceptance oft this proposal. Ifthe council desires additional work, it can be provided at $100 an hour. Respectfully, M Pat Kultgen 115 Brandy Hill Lorena, Texas 76655 4C BRUCEVILLE Eddy She City of ucerille-Eddy Rioing inta the Sutwre 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 ORDINANCE NUMBER: 10012021 Adopted October 1, 2021 TARIFF SHEET MCLENNAN COUNTY, FALLS COUNTY,& BELL COUNTY EFFECTIVE OCTOBER 1, 2021 Minimum monthly charges for water service including 0 gallons 5/8" Meter $35.00 1" Meter (2.5) $83.00 1 %" Meter (5) $163.00 2" Meter (8) $259.00 3" Meter (15) $483.00 Charge per 1,000 Gallons 1St 2,000 gallons $3.30 2nd 2,000 gallons $3.85 3rd 2,000 gallons $4.40 4th 2,000 gallons $5.50 Next 12,000 gallons $6.60 Next 30,000 gallons $7.15 Remaining $7.70 Residential rental property deposit fee $300.00 (adopted 7/8/2021) Residential property occupied by owner $200.00 (adopted 7/8/2021) Commercial rental property deposit fee $350.00 (adopted 7/8/2021) Commercial property occupied by owner $250.00 (adopted 7/8/2021) Construction Deposit Fee $1000.00 Connection Fee $30.00 Re-Connect Fee $30.00 Return Check Fee $30.00 Meter Re-Read Fee $30.00 Meter Tampering Fee $200.00 (adopted 7/8/2021) Meter Tap Fee up until September 30, 2021 $1,500.00 Meter Tap Fee effective October 1, 2021 $2,750.00 Cutoff date for non-payment is the 4th working day after 15th due date. Mayor Connally Bass Date Pam Combs, City Secretary Date 1 2 1 1 1 2 17 (D Jon Niermann, Chairman Emily Lindley, Commissioner Bobby Janecka, Commissioner Toby Baker, Executive Director TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Protecting Texas by Reducing and Preventing Pollution September 29, 2021 CERTIFIED MAIL #7020 1810 0000 2805 7504 RETURN RECEIPT REQUESTED The Honorable Connally Bass Mayor of Bruceville-Eddy 143 Wilcox Drive, Suite A Eddy, Texas 76524-3955 Re: Additional Compliance Documentation Needed for: City of Bruceville-Eddy Public Water Supply, McLennan County, TX Regulated Entity No.: 101216356, Public Water Supply ID No.: 1550024 Dear Mayor Bass: The Texas Commission on Environmental Quality (TCEQ) Waco Regional Office has received the compliance documentation that the City of Bruceville-Eddy submitted on August 30, 2021 for the alleged violation noted during the investigation of the above- referenced facility conducted on April 7, 2021. The compliance documentation contained in your response does not indicate the problem documented during the investigation has been corrected. Information is still needed for the alleged violation listed in the enclosed summary. Please submit to our office by December 3, 2021, a written description of corrective action taken and the required compliance documentation demonstrating that the alleged violation has been resolved. The Texas Commission on Environmental Quality appreciates your assistance in this matter and your compliance efforts to protect the State's environment. We look forward to receiving your response for the remaining alleged violation. Please note that the Legislature has granted TCEQ enforcement powers which we may exercise to ensure compliance with environmental regulatory requirements. If you or members of your staff have any questions, please feel free to contact Mr. Ross Luedtke in the Waco Regional Office at (254) 751-0335. TCEQ Region 9 . 6801 Sanger Ave., Ste. 2500 Waco, Texas 76710-7826 . 254-751-0335 . Fax 254-772-9241 Austin Headquarters: 512-239-1000 . tceq,texas.gov . How is our customer service? agieasgwaustomene, t ahla haceri ink The Honorable Mayor Bass Page 2 September 29, 2021 Sincerely, dAnn ) Richard Monreal Water Section Manager Waco Regional Office RM/RL/ed Enclosure: Summary of Investigation Findings Bcc: Mr. James Smith, McLennan County Precinct 1 Commissioner, P.O. Box 648, Waco, Texas 76703-0648 Summary of Investigation Findings CITYOF BRUCEVILLE EDDYV WATER SYSTEM Investigation # Investigation 1762967 Date: 09/24/2021 1 MCLENNAN COUNTY, Additional ID(s): 1550024 OUTSTANDING ALLEGED VIOLATIONIS) ASSOCIATED TO A NOTICE OF VIOLATION Track No: 773737 Compliance Due Date: 12/03/2021 30 TAC Chapter 290.44(a)(4) Alleged Violation: Investigation: 1708356 Comment Date: 04/07/2021 Failure to install water transmission and distribution lines below the frost line and in no case less than 24 inches below the ground surface. Water transmission and distribution lines must be installed in accordance with the manufacturer's instructions. However, the top of the waterline must be located below the frost line and in no case shall the top of the waterline be less than 24 inches below ground surface. Specifically, during the investigation conducted on April 7, 2021, it was noted the waterline located northwest of the intersection of Robin Road and Box Ranch Road is 12 inches or less below the ground surface and has an area of approximately two feet which is exposed. Investigation: 1738103 Comment Date: 06/30/2021 Failure to install water transmission and distribution lines below the frost line and in no case less than 24 inches below the ground surface. On April 27, 2021, the TCEQ Waco Regional Office received correspondence from the City of Bruceville-Eddy PWS. The correspondence included correspondence sent to the complainant, and communication between the complainant and the City of Bruceville-Eddy PWS. The correspondence is not adequate to resolve the outstanding alleged violation. Investigation: 1762967 Comment Date: 09/24/2021 Failure to install water transmission and distribution lines below the frost line and in no case less than 24 inches below the ground surface. On August 30, 2021, the TCEQ Waco Regional Office received correspondence from the City of Bruceville-Eddy PWS. The correspondence included a letter from the City of Bruceville-Eddy PWS indicating their desire to come to a resolution and indicating a meeting was scheduled to take place between the complainant and a city administrator on August 31, 2021. The correspondence is not adequate to resolve the outstanding alleged violation. Recommended Corrective Action: Submit to the TCEQ Waco Regional Office documentation that the entire waterline located west of Robin Road and northwest of Box Ranch Road is below the frost line and in no case less than 24 inches below the ground surface. Summary of Investigation Findings Page 1 of1 71 7 '2100T18 8:52AM BRUCEVILLE Eddy She City of Buucevitle-Eddy Rioing inta the Sutwe 143 Wilcox Drive wwwbruceville-eddy.us Phone: (254) 859-5964 Eddy. Texas 76524 Fax: (254) 859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of: October 28, 2021 2020 to discuss the following: Water meter install at 2613 N Old Bruceville Rd, Bruceville TX 76630 Dated this 8th day of October 2021 2820 Signed: Gida d aulnl David & Stacey Arnold Phone Number for contact: Home: 714-624-6084 his Cell: 254-339-0039 hers Address: 2613 N Old Bruceville Rd, Bruceville TX 76630 Current Mailing address: 337 Fannin Dr, Hewitt, TX 76643 MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: 2613 N, Old Bruceville Rd 9 / / h NEW WATER SERVICE STUDY R ca a - THIS IS NOT APPROVAL FOR WATER SERVICE. E WATER SERVICE IS ONLY APPROVED BY THE WATER SYSTEM (NOT THE ENGINEER). WACO TEXAS Applicant Information: Water System: City of Name: Bruceville-Eddy Applicant David & Stacey Arnold Number of Meter(s) Requested: I 1 (5/8" Meter) Map Page/Location: 4of 16 Existing Line Size at Point of Service 4" Hydraulic Analysis: Existing System Meter Count: 1880 Calculated Pressure Drop at existing meters when Applicant's service is added to the existing system with no improvements: Less Than Calculated 1 PSI Pressure during Peak Use at existing meters when Applicant's meter is added to the existing system with no improvements: 34-35 PSI Recommended Improvements: Estimated Construction Cost Including Engineering Fees based on recent simllar work performed by general contractors. Actual cost will fluctuate due to easements, road crossings, creek crossings, obstructions, final routing, etc. $16,500. - $18,000 Brief Description of Minimum Recommended Improvements: Any new meters added in the area oft the requested service will reduce the pressures of existing meters to near or below TCEQ Rules & Regulations. Our office does not recommend adding any new meters to this portion of the system until a section of the improvements shown on Attachment G along Old Bethany Rd. of the Hydraulic Analysis Report dated 6-6-2017 are constructed; however, the water service is only by the Water System (not the Engineer). approved Disclaimer: This Study was performed with modeling software using TCEQ Rules and Regulations and the June 2017 Unless otherwise noted, the system is designed to maintain a minimum pressure of 35 psi at all points within the distribution Water network System at Maps. flow rates of1.5 gallons per minute per connection equivalent. The results of this analysis may change drastically with the addition or deletion of meters, particularly within the viçinity of this applicant's location. This Study Is valid to the water system from Tabor & Associates, Inc. not more than 60 days from the date of this report. The Clty should receive the following items from Applicant before proceeding with Design & Bidding of Improvements: 1. Payment of Engineering Fees for project construction documents, bids, and construction administration by engineer. $2,000.00 2. Crossing permits for TxDOT or Railroad 3. Copy of Approved Plat or Deed Map 4. Written regulatory verification of vlable sewage facilities. The City should receive the following items from the Applicant before beginning construction and meter installation: 1. Payment fora all system construction and meteriservice charges. 2. Easements for water lines signed and filed at County Deed Records. 3. Written and signed agreement covering special service requirements such as reserved future capacity, time limits, etc. meters, * 4, Meet the system operator to stake meter location. JOHNNY M. TABOR 90s : 43677 Prepared by: Approved by: LIGENBET 8/12/2019 BIONAL 1005 South 18th Street P.O. Box 1788 . Waco, TX 76703 Ph. (254) 758-2118 - Fax (254) 756-2110 wwtaborenghnnracom Firm #F-3229 Avnold 2613 N.Olc Bruceville Rd UO44L C UV / 130021 104181 104169 # 9 p997 106419 108A2PA 106420 104168 * d 104170 à % 104168 104166 E à E 104171 E y 104166 104042 104042 104174 104176 104042 a 104042 E 320058 A 3 104185 383183 104187 104191 104180 aa 100m 300ft htpsu/popacestrmemutomsomsiomcmhmpsanci7eia-208p-104w2 07/29/2019 #g '210 OCT18 8:52AM BRUCEVILLE Eddy She City of Buceville-Eddy Rising inta the Sutwre 143 Wilcox Drive www.bruceville-eddy.us Phone: Eddy. Texas 76524 (254) 859-5964 Fax: (254) 859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of: October 28, 2021 RARR to discuss the following: Two (2) Water meter installs at 3351 Old Bethany Rd, Moody TX 76557 Dated this 10 day of October 2021 2822 7 A Signed: Chyp uy PA - Cheryl Murphy Phone Number for contact: Home: 254:867-3510 Cell: 254-7/7-2734 Address: 3351 Old Bethany Rd 3 Moody TX 76557 MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: NEW WATER SERVICE STUDY A THIS IS NOT APPROVAL FOR WATER SERVICE. E C WATER SERVICE IS ONLY APPROVED BY THE WATER SYSTEM (NOT THE ENGINEER). WACO TEXAS Applicant Information: Water System: Applicant Name: City of Bruceville-Eddy Number of Meter(s) Requested: Cheryl Murphy Map Page/Location: 2( (S/B" Meters) Existing Line Size at Point of Service 4of 16 2" Hydraullc Analysis: Existing System Meter Count: Calculated Pressure Drop at existing meters when Applicant's service Is added to the existing 1897 with no improvements: system Calculated Pressure during Peak Use at existing meters when Applicant's meter is added to the Less Than 21 PSI existing system with no Improvements: 33-35 PSI Recommended Improvements: Estimated Construction Cost Including Engineering Fees based on recent similar work performed by general contractors. Actual cost will fluctuate due to easements, road crossings, creek obstructions, final routing, etc. crossings, Brief Description of Minimum Recommended Improvements: $24,500 - $27,000 Any new meters added In the area of the requested service will reduce the pressures of existing meters to near below' Regulations. Our office does not reçommend adding any new meters to this portion of the until a or TCEQ Rules & Attachment G along Old Bethany Rd, of the Hydraulic Analysis Report dated 6-6-2017 system section of thei improvements shown on only by the Water System (not the Engineer). are constructed; however, the water service is approved Disclalmer: This Study was performed with modeling software using TCEQ Rules and Regulations and the June Unless otherwise noted, the system is designed to maintain a minimum pressure of 35 psi at all within the distribution 2017 Water network System Maps. of1.5 gallons per minute per connection equivalent. The results of this analysis may points at flow rates particularly within the vicinity of this applicant's location. This Study is valid to the water change drastically from Tabor with the addition or deletion of meters, : days from the date of this report. system & Associates, Inc. not more than 60 The City should receive the following items from Applicant before proceeding with of Improvements: Design & Bidding 1. Payment cf Engineering Fees for projact construction documents, blds, and construction administration by engineer. $3,000.00 2. Crossing permits for TxDOT or Railroad 3. Copy of Approved Plat or Deed Map 4, Written regulatory verification of vlable sewage facilities. The City should receive the following items from the Applicant before beginning construction and meter installation: 1, Payment for all system construction and meter/service charges, 2. Easements for water lines signed and flled at County Deed Records. 3. Written and signed agreement covering speclal service requirements such as reserved uture capacity, time limits, etc, meters, . Meet the system operator to stake meter location. JOHNNY M. TABOR : 43677 iB - 'repared by: Bhil LICENSED, 2/18/2019 Approved by: S NA 1005 South 18th Street P.O. Box 1788 . Waco, TX 76703 Ph. (254) 758-2118 Fax (254) 756-2110 wwaiaborengineer.com Firm #F-3229 Chery! Purphy 3351 Old Berhany Rd 104741 104189 & T29998 430012 130025 T * 9 *30013 130033 380149 104151 383714 130015 A 129999 % 706426 430007 104739 104189 130002 104165 e 130010 : 106425 404172 RAE 343179 106427 106424 106423 13001 18 104167 * 103827 40 gpt 704181 $20056 10382 106428 106430 106420 04168 104170 104166 103839 0 104740 106429 - 104171 103840 104166 401387 401388 104189 104042 704174 104176 103826 103843 104189 401834 104186 103822 401388 401234 320058 104175 104193 104047 104740 401388 104042 104185 104194 o 383183 104047 10440 104038 104180 314686 104047 C 0 3738 6 104048 373814 t Sao, & 373813 3144E 378940 104048 104042 373807 373812 1046251 104625 104038 104623 3738 E 404623 3941 374179 373809 374179 379504 104042 104038/ 104624 104038 104038 379504 401520 104624) 104038 104624 104042 3 401520 40520 104038 10 571 9301 - 104038 345463 104412 104620 104036 104414 T04413 04413 105074 104464 325898 382542 700 &. (05063 104444 104432 104035 405062 105064 104440 104618 105072 04431 104615 DA04438 1044488 044339 S 104430 104436 10442A 104617 105051 31649 104449- 104448 104 1044 Q.4km 0.3mi mtps-popacessirveauomioncmmapsatearch7da-06p-10402 1/1 BRUCEVILLE Eddy She City of Buucerille-Eddy Rising inta. the Sutwre 143 Wilcox Drive wwnwbrucev/lleeddy.us Phone: (254)859-5964 Eddy, Texas 76524 Fax: (254)859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of: Me Lehisa MeETink 2021 to discuss the following: Inhrsp MErEx Dated this 17 day of Sepr 2021 Signeds Zas Phone Number for contact: Home: Ml4A Cell: 254/42-C57 Address: 3985 Boki Bmen B RAKEVLE K 76630 MUST BE. APPROVED BY MAT YOR Mayor Connally Bass Moved to next agenda of regular council session for approval: a NEW WATER SERVICE STUDY THIS IS NOT APPROVAL FOR WATER SERVICE. WATER SERVICE IS ONLY APPROVED BY THE WATER SYSTEM (NOT THE ENGINEER). WACO TEXAS Applicant Information: Water System: City of Bruceville-Eddy Applicant Name: Jason Vela Number of Meter(s) Requested: 1 (5/8" Meter) Map Page/Location: 3,4of16 Existing Line Size at Point of Service 3" Hydraulic Analysis: Existing System Meter Count: 1930 Calculated' Pressure Drop at existing meters when Applicant's service is added to the existing system with no improvements: Less Than 1 PSI Calculated Pressure during Peak Use at existing meters when Applicant's meter is added to the existing system with no improvements: 34-35 PSI Recommended: System Improvements (Does NOT Include Now Tap and! New Service Related Fees): Estimated Construction Cost Including Engineering Fees based on recent similar work performed by general contractors. Actual cost will fluctuate due to easements, road crossings, creek crossings, obstructions, final routing, etc. $18,000 Brief Description of Minimum Recommended Improvements: Any additional meter flow added in the area oft the requested service will reduce the pressures of existing meters to near or below TCEQ Rules & Regulations. Our office does not recommend adding any new meters to this portion of the system until the recommended offsite improvements are made to restore marginal existing meter pressures. In order to serve the proposed meters a new offsite water line will need to tie to an existing water line with sufficient pressure and extend to a designated location; however, the water service is approved only by the Water System (not the Engineer). Note: Based on the most resent master meter calibration data and the current meter connection count, the current demand is over 85% of the total requirement for the system water supply. TCEQ requires systems to have a plan in place when 85% of the system's capacity is reached. Three options for additional water supply are as follows: (A) Pursue Bluebonnet WSC for additional supply, (B) Rehabilitate existing water wells for additional supply, (C) Drill a new' water well. Disclaimer: This Study was performed with modeling software using TCEQ Rules and Regulations and is based on line locations and sizes provided by the Water System for June 2017 Water System Maps. The Water System should confirm field conditions (line location and size) prior to providing costs for proposed new tap and new: service related fees. Unless otherwise. noted, the system is designed to maintain a minimum pressure of 35 psi at all points within the distribution network at flow rates of 1.5 gallons per minute per connection equivalent. This Study is valid to the water system from Tabor & Associates, Inc. until new meter(s) are added in this vicinity, but not more than 60 days from the date oft this report. The Water System should receive the following items from Applicant before proceeding with Design & Bidding ofl Improvements: 1. Pre-Payment of Estimated Engineering Fees for project construction documents, bids, and construction administration by engineer. (13% of Construction Cost) $2,000.00 2. Crossing permits for TxDOT or Railroad 3. Copy of Approved Plat or Deed Map 4. Written regulatory verification of viable sewage facilities. The Water System should receive the following items from the Applicant before beginning construction and meteri installation: 1. Payment for all water system improvements and meterlservice charges. 2. Easements for water lines signed and filed at County Deed Records. 3. Written and signed agreement covering special service requirements such as reserved meters, future * capacity, time limits, etc. 4. Meet the system operator to stake meter. location. JOHNNY M. TABOR 43677 B LICENSED a S Prepared by: Approved by IONAL 11/2/2020 1005 South 18th Street - P.O. Box 1788 Waco, TX 76703 Ph. (254) 756-2118 Fax (254) 756-2110 wwlaborenghners.com Firm #F-3229 4 10 -- BRUCEVILLE Eddy She CuyefSualle-a4y, Rising inta the Sutwre 143 Wilcox Drive www.bruce/lleeidyus Phone: (254)859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 I, the undersigned authority, dol hereby request to be placed on the agenda of: Ochher 14 2020 to discuss the following: Zonins Verience fr ht 34/ Oll M.-hy AA, Elly Tevas wiliams HB- Ville heres .33 al Williens H6 blile .38 acres Dated this 72 day of Suphmbur 2020 / Signed: Fmla dur wL Phone Number for contact: Home: 917-219-9299 Cell: 917-249-97-99 Address: 2508 Duer Harw DI Tx Aegueotign daubleupdle Plaws, 75ox7 toild MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session forapproval: h BRUCEVILLE Eddy She City of Buucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive ww.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254)859-5779 City Council Workshop and Council Meeting Workshop 5:00 pm and Council Meeting 6:30 pm September 9, 2021 Minutes Workshop called to order by Mayor Bass at 5:00 pm Workshop agenda: Council to discuss all items on the agenda. During the workshop the councilmembers discuss regarding the mayor being able to cancel special called council meetings. Please see attachment read by Linda Owens. City Administrators update the city council and discuss concerns. Ms. Bishop update the council on Franklin Publishing, Tax Rate, and Waco Paving for the handicap parking. The bullet proof glass the lawyer has contacted them by letter and tried calling them and no answer. Workshop adjourned at 6:00 pm 1. Council Meeting called to order by Mayor Connally Bass at 6:30 pm Roll call councilmembers present: Ricky Wiggins, Mayor Pro-Tem, James Tolbert, Marc Fowler, Linda Owens, and Cecil Griffin. City staff present: Sonya Bishop, City Administrator, Pam Combs-City Secretary, Chief Dorsey, Officer Martinez, and Officer Roman. Public Hearing called to order at 6:34 pm 2. Public Hearing: Council to consider remarks on proposed general fund budget. Public Hearing adjourned at 6:35 pm, no action taken Public Hearing called to order at 6:36 pm 3. Public Hearing: Council to consider remarks on proposed water fund budget. Public Hearing adjourned at 6:37 pm, no action taken Public Hearing called to order at 6:38 pm 4. Public Hearing: Council to consider remarks on proposed tax rate for Tax ordinance adopting tax rate of .50/100 which is effectively a 4.19 percent increase in the tax rate. Public Hearings adjourned at 6:39 pm, no action taken BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwe 144 Wilcox Drive www.bruce/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 5. Citizen Presentations- The City Council welcomes public comments at this point on items nots specifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. Sonda Prater, 190 Soules Circle - She addressed the council regarding an item on a past agenda meeting regarding city administrator and councilmember. W. Darrin Weaver, 199 Cr 435- He addressed the council about putting street lights up on Market Street, because it is unsafe for the customers at Eagles Landing, Our Daily Bread, and Kissing Tree. The street lights will be on our next agenda. He also wanted to know the time line for the sewer system. Police Report- Chief Dorsey Call of Service-124, Asset, Offense, Incident Reports-25, Crash Report 14, Citations and Warning-138, Citations Total-53, and Warnings Total-85. Code enforcement-20 pending violations and 13 properties in citation status Water Dept Report- per Sonya Bishop, (Gene Sprouse was not available) 137 calls, 11 leaks, 5 clean-ups, and 13 street repairs 6. Council to discuss, consider, and possibly take action on the new gun law which is presented by Brent McCain that went into effect on September 1st, 2021. This is specifically dealing with the new changes in the law regarding open meetings of a governmental entity. Mr. McCain was not available so Chief Dorsey spoke about the new gun law. There were suggestions regarding a metal detector. Council suggested for it to be on the next agenda. No action taken. Mayor and City Council Agenda Item Request: 7. Review formats for City Council performance review with City Administrator and set date and time for review. Review format for City Administrator performance reviews with City Staff and set desired completion dates. Motion made by Linda Owens, by the 21st of September, 2021 that we have our evaluations filled out for Sonya Bishop and Chief Dorsey. The evaluations put in a sealed envelope and handed to the mayor, and the staffi is going to put their evaluation regarding Sonya Bishop in a lock box. Everything will be handed over to the mayor. Then the mayor will make sure it is handed to the correct two people that are going to go over all the evaluations for this job title. Evaluations will be reviewed on September 22, 2021. 2nd by Cecil Griffin, 5 yeas 0 nays, motion passes Motion made by James Tolbert for Linda Owens and Marc Fowler since they did it before I vote they do it again for Sonya Bishop, and for Cecil Griffin and Ricky Wiggins to go over with Chief Dorsey his evaluation. 2nd by Linda Owens, 5 yeas 0 nays, motion passes. BRUCEVILLE Eddy She City of Buucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive www.brucer/lle-eddy.s Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) 859-5779 8. Council to discuss, consider, and possibly take action on council members conferring with our city attorney about city matters. No action taken. Please see attachment read by Ricky Wiggins. 9. Council to discuss, consider and possibly take action on the mayor's authority to cancel any special called meetings called by city council members. No action taken. Please see attachment read by Ricky Wiggins. City Business- 10. Council to discuss, consider, and possibly take action on approving the budget for the general fund. Motion made by Linda Owens to approve the budget and Ordinance 09-2021-01 for the general fund 2nd by James Tolbert, 5 yeas 0 nay, motion passes. 11. Council to discuss, consider, and possibly take action on approving the budget for the water fund. Motion made by James Tolbert to approve the budget and Ordinance 09-2021-02 for the water fund, 2nd! by Cecil Griffin, 5 yeas 0 nay, motion passes. 5 yeas 0 nay. motion passes. 12. Council to discuss, consider, and possibly take action on approving ordinance number 09-9-21. Tax ordinance adopting tax rate of. .50/100. Per Section 26.05(b) A motion to adopt the ordinance, must be made in the following form: I move that the property tax rate be increased by the adoption of a tax rate of $0.500000, which is effectively a 4.19 percent increase in the tax rate. Motion made by Linda Owens, I move that the property tax rate be increased by the adoption ofa tax rate of $0.500000, which is effectively a 4.19 percent increase in the tax rate. 2nd by Cecil Griffin, 5: yeas 0 nay, motion passes. 13. Consent Agenda a) Council to discuss, consider, and possibly approve minutes from Special Called Meeting August 25, 2021. Motion made by Linda Owens to approve the minutes from Special Called Meeting August 25, 2021, 2nd by Cecil Griffin, 5 yeas 0 nay, motion passes. b) Council to discuss, consider, and possibly approve minutes from August 26, 2021, regular called council meeting. Motion made by Linda Owens to approve the minutes from August 26, 2021 regular called council meeting 2nd by Cecil Griffin, 5 yeas 0 nay, motion passes. c) Council to discuss, consider, and possibly approve minutes from Special Called workshop August 30, 2021. Motion made by Linda Owens to approve minutes from Special Called workshop August 30, 2021, 2nd by Cecil Griffin, 5; yeas 0 nay, motion passes. BRUCEVILLE Eddy She City of Bucerille-Eddy Rising into the Sutwe 144 Wilcox Drive ww.brucew/lle-eddy.us Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254)859-5779 Motion made by James Tolbert to adjourn the meeting at 8:25 pm, 2nd by Linda Owens, 5 yeas 01 nays, motion passes Connally Bass, Mayor Date Pam Combs, City Secretary Date Gmail Linda Owens uncomortu@ymalicom Fw: Cancelling a special meeting 1 message Linda Owens Comir@hncovle-adoyur Wed, Sep 8, 2021 at 3:31 PM To: vacomotuay@gmalcon wacomorusy@gmaicom From: Stephanie Schwab sidhwa@namaniouetom Sent: Friday, September 3, 2021 4:14 PM To: Linda Owens <Counci/@bruceville-eddy.us) Cc: Neal Pirkle PiNe@namantowelcom Subject: Cancelling a special meeting Ms. Owens, As a summary of our call this afternoon, the Open Meetings Act does not set forth any requirements ford canceling a posted meeting, nor do any provisions of the Local Government Code. Some cities have ordinances that address calling and cancelling council meetings, but - do not see any Bruceville-Eddy ordinances that cover this. The following provisions of the Local Gov't Code address some of the powers of the mayor in regards to council meetings: 22.037 (Mayor as Presiding Officer); 22.038 (Meetings), which provides the Mayor may call a special meeting; and 22.042 (Powers and Duties of Mayor). Because the statutes and ordinances do not address this, there is no clear answer who may cancel a meeting, special or otherwise. Thanks, Stephanie E. Schwab NH Member NAMANHOWEL Office: 254-755-4100 SMITH&LEE Direct: 254-755-4139 APHASEYSATLAV Fax: 254-754-6331 EST.1917 schab@namantowelcon AUTAPETOMNWATONN IWACO P.O. Box 1470 Waco, TX7 76703 www.namanhowel.com Disclaimer Important/Confidental: This communication and any files or documents attached to it are intended only for the use of the person or entity to which it is addressed. It contains information that may be privileged, confidential and exempt from disclosure under applicable law. If you are the intended recipient, please be aware that forwarding this message to others may result in a waiver of these privileges. If you are not the intended recipient of this communication, you are hereby notified that the copying, distribution or other use of this communication is strictly prohibited. If you have received this communication by mistake, please notify the sender immediately by electronic mail and destroy all forms of this communication (electronic or paper). Thank you. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 022.0370. MAYOR AS PRESIDING OFFICER; PRESIDENT PRO TEMPORE. (a) The mayor shall préside at all meetings of the governing body of the municipality and, except in elections, may vote only if there is a tie. (b) At each new governing body's first meeting or as soon as practicable, the governing body shall elect one alderman to serve as president pro tempore for a term of one year. (c) If the mayor fails, is unable, or refuses to act, the president pro tempore shall perform the mayor's duties and is entitled to receive the fees and compensation prescribed for the mayor. (d) If the mayor and the president pro tempore are absent, any alderman may be appointed to preside at the meeting. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 22.038. MEETINGS. (a) The governing body of the municipality shall meet at the time and place determined by a resolution adopted by the governing body. (b) The mayor may call a special meeting on the mayor's own motion and shall call a special meeting on the application of three aldermen. Each member of the governing body, the secretary, and the municipal attorney must be notified of the special meeting. The notice may be given personally or left at the person's usual place of residence. (c) The governing body shall determine the rules of its proceedings and may compel the attendance of absent members and punish them for disorderly conduct. (d) An alderman shall be fined $3 for each meeting that the alderman fails to attend unless the absence is caused by the alderman's illness or the illness of a family member. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by: Acts 2013, 83rd Leg., R.S., Ch. 947 (H.B. 1734), Sec. 1, eff. June 14, 2013. Sec. 22.039. QUORUM. A majority of the number of aldermen established by Section 22.031 for the municipality constitutes a quorum. However, at a called meeting or at a meeting to consider the imposition of taxes, two-thirds of the number of aldermen established by that section constitutes a quorum unless provided otherwise. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 22.040. CHANGE OF WARDS. (a) The governing body of the municipality may divide the municipality into as many wards as it considers necessary for the good of the residents and may change ward boundaries. The wards must contain an equal number of voters as far as practicable. (b) The governing body may not change the number of wards or boundaries of a ward during the three-month period preceding the date of a municipal election. (c) The wards of a municipality that changes to a Type A general-law municipality under Subchapter B, Chapter 6, are not affected by that action. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 22.041. VAÇANCY ON GOVERNING BODY IS CREATED. (a) If an alderman moves from the ward from which the alderman is elected, the alderman's office is considered vacant. (b) If a member of the governing body is absent for three regular consecutive meetings, the member's office is considered vacant unless the member is sick or has first obtained a leave of absence at a regular meeting. (c) In addition to an absence described by Subsection (b), a member of a governing body is also considered absent for the purposes of that subsection if the member is not present at the adjournment of a meeting at which a quorum is established, unless the member is first allowed to withdraw by the unanimous vote of the members present. This subsection applies only to a municipality that is located in a county with a population of 800,000 or more that is adjacent to an international border. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Amended by: Acts 2013, 83rd Leg., R.S., Ch. 995 (H.B. 2259), Sec. 1, eff. June 14, 2013. Sec. 22.042. POWERS AND DUTIES OF MAYOR. (a) The mayor is the chief executive officer of the municipality. The mayor shall at all times actively ensure that the laws and ordinances of the municipality are properly carried out. The mayor shall duties % perform the and exercise the powers prescribed by the governing body of the municipality. & (b) The mayor shall inspect the conduct of each subordinate municipal officer and shall cause any negligence, carelessness, or other violation of duty to be prosecuted and punished. 4 (c) The mayor shall give to the governing body any information, and shall recommend to the governing body any measure, that relates to improving the finances, police, health, security, cleanliness, comfort, ornament, or good government of the municipality. * (d) The mayor may administer oaths of office. (e) In the event of a riot or unlawful assembly or to preserve the peace and good order in the municipality, the mayor may order and enforce the closing of a theater, ballroom, or other place.of recreation or entertainment era publigoom or building and-may.order the arrest of a person who violates a state law or a municipal ordinance in the presence of the mayor. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 22.043. PETITIONS AND REMONSTRANCES PRESENTED TO GOVERNING BODY. Petitions and remonstrances may be presented to the governing body of the municipality and must be in writing. Acts 1987, 70th Leg., ch. 149, Sec. 1,- eff. Sept. 1, 1987. SUBCHAPTER C. OTHER MUNICIPAL OFFICERS Sec. 22.071. OTHER MUNICIPAL OFFICERS. (a) In addition to the members of the governing body of the municipality, the other officers of the municipality are the secretary, treasurer, assessor and collector, municipal attorney, marshal, municipal engineer, and any other officers or agents authorized by the governing body. (b) The governing body by ordinance shall provide for the election or appointment of the officers provided by this section. (c) The governing body may confer on other municipal officers the powers and duties of an officer provided for by this section. 9 Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 22.072. POWERS AND DUTIES OF MUNICIPAL OFFICERS; BOND. (a) The governing body of the municipality may require a municipal officer whose duties are prescribed by this code to perform additional duties. (b) The governing body may prescribe the powers and duties of a municipal officer appointed or elected to an office under this code whose duties are not specified by this code. (c) The governing body may require a municipal officer to execute a bond payable to the municipality and conditioned that the officer will taithfully perform the duties of the office. Acts 1987, 70th Leg., ch. 149, Sec. 1, eff. Sept. 1, 1987. Sec. 22.073. POWERS AND DUTIES OF SECRETARY. (a) The secretary of the municipality shall attend each meeting of the governing body of the municipality and shall keep, in a record provided for that purpose, accurate minutes of the governing body's proceedings. City ofBruceville-Bddy Council Citizen Participation Form This form is furnished for citizens that wish to address council on a matter that may or maynot be on the agenda. This Council may or may not take action to the extent allowed by law. This is a forum to address the Council only. Please fill out this form and turn in to the City. Administrator prior to the meeting being called to order. NAME Sonda Rater ADDRESS 190 Sovles Cipcle PHONE # 254405 2337 SUBJECT OF CONCERN WITH INFORMATION TO BE. ADDRESSED TO COUNCIL: fostaginaa *pneset aguale benas SIGNED DATE Polal NO ACTION CAN BE TAKEN AT THIS TIME. 1. When called on by the Mayor, please step to the podium and state your name and address before beginning your presentation. 2. Please limit your remarks five (5) minutes, unless previously approved by the Mayor. 3. Persons speaking on the same topic are encouraged to appoint one spokesperson to present views of the group. The Citizen Participation portion of the meeting promotes a fair and open process for the governance oft the City of] Bruceville-Eddy. It allows people to address the City Council or register aj position on any issue. This portion ofthe meeting is an opportunity for citizens to share their views and inform the Council about situations related to city government. It is not intended to be an extended discussion or a debate. City ofBruceville-Eddy Council Citizen Participation Form This form is furnished for citizens that wish to address council on a matter that may or may not be on the agenda. This Council may or may not take action to the extent allowed by law. Tlis is a forum to address the Council only. Please fill out this form and turn in to the City. Administrator prior to the meeting being called to order. NAME WDarda Wua B. ADDRESS 159 CA431 PHONE # 37) ys8- 2899 SUBJECT OF CONCERN WITH INFORMATION TO BE. ADDRESSED TO COUNCIL: Slcuklkr Mehut - Seuer SIGNED DATE 95p24 NO ACTION CAN BE TAKEN AT THIS TIME. 1. When called on by the Mayor, please step to the podium and state your name and address before beginning your presentation. 2. Please limit your remarks five (5) minutes, unless previously approved by the Mayor. 3. Persons speaking on the same topic are encouraged to appoint one spokesperson to present views of the group. The Citizen Participation portion oft the meeting promotes a fair and open process for the governance ofthe City of Bruceville-Eddy. It allows people to address the City Council or register aj position on any: issue. This portion oft the: meeting is an opportunity for citizens to share their views and inform the Council about situations related to city government. Itis not intended to be an extended discussion or a debate. Trem# 819 9/9/21 MTG From: Will Trevino <wil@tml.org> To: ralriderrick@aol.com alfiderick@aol.com> Sent: Sun, Aug 15, 2021 8:36 pm At our last regular called city council meeting, I made the motion to call this special called meeting and it was voted on and passed to have it. Then on Saturday, the mayor canceled it and re-scheduled it for 8-19-21 at 6:30 PM. He stated that he was getting some phone calls about having this meeting at 10:00 AM and therefore, a lot of people would not be able to attend due to work. That was his reason to cancel the meeting. I understand his point, however, if a special called meeting is "called" by the council, does the mayor have the authority to cancel the meeting? I understand that if it is a regular scheduled meeting or any special meeting that the mayor calls, then he can cancel the meeting, but ift the council calls the meeting thought it may be different. 1 thought that maybe the one whom made the motion to call the special called meeting could cancel or the mayor could cancel it with the approval of the one whom made the motion. Not sure... Please see the attached as relates to the mayoral authority. Generally, absent any local regulations or policies, a mayor does not have the authority to cancel a called meeting. Does a mayor have the authority to cancel a city council meeting? State law provides no procedure to cancel a city council meeting. In a general law city, the common practice is for the mayor to cancel a meeting when it becomes necessary to do: so. Ifa a mayor chooses to cancel a meeting, he should contact all councilmembers and inform them of the decision. Of course, as with other areas that are not governed by state law, a city council may wish to adopt written procedures to clarify the "who, when, and how" by which meetings are canceled. htps/www.tmlorg/DcamemtenterAlerew/B/Chy-Councl-Myon-Authonty--2011-06PDF Does a councilman have the right to call, text and/or email our city attorney? The mayor told me that - had no right to call our attorney and if he charged us, that I would have to pay for it. I have found nothing in any or our ordinances or anything else that would prevent me from contacting our attorney for legal matters pertaining to our city. I have in the past andi ity wasn'ta an issue. The reason I believe that the mayor: said this is when he called me toi tell me about! him canceling the: special called meeting, he left me a message about it and when he was going to reschedule it for. So, before Ireturned the mayor's phone call, - called our attorney and just asked him if he would be able to attend the meeting on that date, which he was going to be there at 10:00 AM on Monday, he checked his schedule and told me that he could be there then. Ithen called the mayor and informed him that had spoken with the attorney and that he said he could be there on 8-19. This is when the mayor told me that had no right to call our attorney and that ifh he charged the city for that, then - would have to be the one who pays for it. The mayor stated that he didn't think that we needed the attorney at the meeting and that if we went into executive session to speak about the city administrator, we would not need our attorney present. I asked the mayor if he was going to ask our attorney. to be at the meeting and he said no, he was not going to ask him to come. Please let me know your thoughts.. This really depends on whether the city council has adopted a policy. The city attorney represents the city, his/her client, and the mayor and city council are the city's elected officers. However, some cities do adopt policies that limit the use of an attorney by city council members as the legal costs can exceed what was budgeted. would discuss with the city attorney and/or place the item on the next agenda for council discussion and action. They may. agree with the mayor or you. Additionally, the agenda lists 551.071 and 551.074 of the Gov't Code as possible exceptions to an open session. Please keep in mind that the city attorney must be present or available by telephone if the council will proceed under 551.071. If the council proceeds under 551.074, the city administrator has a right to request that the discussion regarding his/her position remain in open session. They do not have a right, however, to request that the council take the discussion into executive session. BRUCEVILLE Eddy She City of Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive wbrucevlle-eddyorg Phone: (254) 859-5964 Eddy, Texas 76524 Fax: (254) )859-5779 CITY COUNCIL SIGN IN SHEET September 9, 2021 NAME ADDRESS buna ilhs 273% Aabrisa A fd. Eddla A. 140 f Da les CR Bololis Oeo CR / o419 4 R - / dioese ahse bd Sddiy (0 EGICt -) u lol MAnE 27 A oke! C 3 Tes B755 Thota bass) ro7bro Dr. nSoN VEZA 3985 Box Kanch h #2 BRUCEVILLE Eddly AFB COUNCIL MONTHLY FINANCIAL SUMMARY FOR AUGUST 2021 Summary of Funds General Fund Account Name Beginning Balance Total Deposits Total Withdraws Ending Balance MOODY GENERAL CHECKING $ 70,944.62 $ 300,718.53 $ (88,924.27) $ 282,738.88 MRLAI PROPERTY1 TAX $ 303,305.49 $ 10,089.50 $ (49.80) $ 313,345.19 MUNICPAL COURT TECH/BLDGFUND $ 35,049.07 $ 2,267.90 $ (3,449.46) $ 33,867.51 : CITYI INVESTMENT $ 104,199.87 $ 13.21 $ $ 104,213.08 DIVIDEND/ ACCOUNT $ 50,019.39 $ $ $ 50,019.39 ASSET FORFIETURE $ 35,491.45 $ 115,332.56 $ (481.68) $ 150,342.33 * MRLAI INVESTMENT $ 2,183,650.38 $ 278.12 $ $ 2,183,928.50 CDBG GRANT $ $ $ $ FUND 10 TOTAL > 2,782,660.27 $ 428,699.82 $ (92,905.21) $ 3,118,454.88 Water Fund Account Name Beginning Balance Total Deposits Total Withdraws Ending Balance WATER SUPPLY-MOODY CHECKING $ 321,787.54 $ 157,167.84 $ (131,439.61) $ 347,515.77 SECURITY DEPOSIT $ 56,132.23 $ 2,685.09 $ (429.43) $ 58,387.89 ** #729 CDUTILITYI MPOVEMENT-INVESTIMENT $ 60,347.82 $ 7.66 $ $ 60,355.48 2011 IMPROVE REVE BOND-INTEREST & SINKINGI FUND $ 52,938.40 $ 6,199.00 $ $ 59,137.40 : PETTYCASH $ 200.00 $ $ $ 200.00 2011 IMPROVE REVE BOND-RESERVE FUND $ 71,292.06 $ $ $ 71,292.06 :* WATER REFUNDI BOND $ $ $ $ 2013 IMPROVEMENTI BOND-INTEREST & SINKING FUND $ 100,209.96 $ 12,592.00 $ $ 112,801.96 ** * 20131 IMPROVEMENT REVENUE BOND-RESERVE FUND $ 5,093.44 $ $ $ 5,093.44 ** * SERIES 2013 WATER $ $ $ $ WATER IMPROVEMENT $ $ $ $ #1661 IMPROVEMENT REV BOND-RESERVE INVESTMENT $ 164,713.08 $ 20.90 $ $ 164,733.98 *** 2011 REFUNDI REVENUE BOND-RESERVE FUND $ 37,789.94 $ $ 37,789.94 *** * 2011 REFUNDI REVE BOND-INTEREST & SINKINGI FUND $ 26,454.71 $ 3,095.00 $ $ 29,549.71 ** 2015 COMBINATIONT TAX & REV-INTEREST & SINKING $ 31,920.21 $ 3,960.00 $ $ 35,880.21 ** * #522 COBE WATER SUPPLYI INVESTMENT $ 1,753,523.67 $ 223.32 $ $ 1,753,746.99 FUND! 50 TOTAL $ 2,682,403.06 $ 185,950.81 $ (131,869.04) $ 2,736,484.83 Summary Beginning Balance Total Deposits Total Withdraws EndingB Balance General Fund Totals $ 2,782,660.27 $ 428,699.82 $ (92,905.21) $ 3,118,454.88 Water Fund Totals $ 2,682,403.06 $ 185,950.81 $ (131,869.04) $ 2,736,484.83 Total $ 5,854,939.71 General Fund: Fund Balance Restricted fund balance $ 184,209.84 Unrestricted Fund Balance $ 2,934,245.04 TOTAL $ 3,118,454.88 Water Fund: Fund Balance Restricted Fund Balance $ 574,666.59 Unrestricted Fund Balance: $ 2,161,818.24 TOTAL $ 2,736,484.83 DEBT: Debt Service: General Fund Current Year $ 22,215.78 Debt Service: Water Fund Current Year $ 373,095.83 Debt Service: Sewer Fund Current Year $ 47,512.50 Next year Bond Debt Service $ 415,372.49 Total Remaining Debt Service inF Future Yrs 2023-2030 $ 2,260,983.03 48 Bonds issued-2-2011; 2013; 2015 TOTAL $ 3,119,179.63 *Bond Payments made: semi annual:March: 30, & Sept. 30 1o/2ilzr Esther Moreno, Finance Director SUBMITTEDE BY:. Director ofF Finance Sonya Bishop, City Administrator à à 3 3 0 2 f S - AUGUST 2021 City: Revenues & Disbursements Pg.1 #1 10-00-5021 First deposit of grant City Administrator has secured for the City. Total of grant $420,492 #2 10-00-5047 Deposit from Department of the Treasury(IRS) for Asset Forfeiture case Corporal Stogner worked Pg. 2 #3 10-10-6000 3 payrolls this month #4 10-10-6001 3 payrolls this month #5 10-10-6004 3 payrolls this month #6 10-10-6008 3 payrolls this month #7 10-10-6014 3 payrolls this month #8 10-10-6104 take deposits to the Bank mileage #9 10-10-6201 Franklin Legal Yearly Hosting & Maintenance website Fee #10 10-10-6202 Council Meetings, Council/City Staff consultations #11 10-10-6206 Solar, carport, and electrical Inspections #12 10-10-6212 4th quarter payment #13 10-10-6414 Incode Software yearly maintenance fee #14 10-10-6416 Public Notices for Budget Hearings Pg.3 #15 10-10-6918 had not recorded the $39,018.64 that was left from the Budget Amendment Ordinance back in 4/22/21. Itotally missed the minutes where it was voted to apply the $39,018.64 to CIP. No expense this month just showing the Budget amount correction. #16 10-20-6000 3 payrolls this month #17 10-20-6001 3 payrolls this month #18 10-20-6004 3 payrolls this month #19 10-20-6006 includes a dependent(added open enrollment) #20 10-20-6008 3p payrolls this month #21 10-20-6014 3 payrolls this month #22 10-20-6102 Chief training in San Antonio Pg.4 #23 10-20-6605 New vehicle equipment approved by Council on 7/22/21 Meeting #24 10-20-6915 To cover remaining of new vehicle equipment as approved by Council on 7/22/21 Pg.5 #25 10-30-6001 3 payrolls this month #26 10-30-6004 3 payrolls this month #27 10-30-6008 3 payrolls this month #28 10-30-6107 work boots & pants #29 10-30-6605 Old backhoe repair Pg.6 #30 10-40-6000 3 payrolls this month #31 10-40-6001 3 payrolls this month #32 10-40-6004 3 payrolls this month #33 10-40-6008 3 payrolls this month #34 10-40-6009 3 payrolls this month #35 10-40-6014 3 payrolls this month #36 10-40-6104 mileage for Legislative update training in Austin #37 10-40-6202 Prosecutor Conference AUGUST 2021 Pg.7 #38 10-40-6701 Includes Incode Software yearly maintenance fee #39 10-40-6705 4/22/21 approved for B-E ISD security cameras.Paid invoice 5/22/21. Had forgotten to move the expense out of current Budget as it was covered by Fund Balance 10-00-3001 Child Safety Restricted Fund Balance. Water: Revenues & Disbursements Pg.1 #1 50-00-6001 3 payrolls this month #2 50-00-6003 3 payrolls this month #3 50-00-6004 3 payrolls this month #4 50-00-6008 3 payrolls this month #5 50-00-6009 3 payrolls this month #6 50-00-6014 3 payrolls this month #7 50-00-6100 Last month with charges-hire by City #8 50-00-6107 Boots and pants #9 50-00-6160 Telephone line break for Water Leak repair on 158 Terrace Dr. June 2021 Pg.2 #10 50-00-6202 Creekside Litigation #11 50-00-6412 Postage went up from $0.36 to $0.40 for water bills #12 50-00-6414 Incode Software Yearly Maintenance Fee Pg.3 #13 50-00-6714 New meter software yearly maintenance fee approved by Council on 8/12/21 9/22/2021 lacknowledge that the reports are accurate to the best of my knowledge at the date and time the reports were printed. 10/21/21 Revise. I acknowledge that the reports are accurate to the best of my knowledge at the date and time the reports were printed. loze '21 OCT21 4:23PM - - - - - ( - 1 1 1 - - - - - a S 1 1 N 1 - lE C Check Register Accounts Payable-Paid /01/2021-8/31/2021 Liabilities(below)- Balance Sheet Reports Legal Shield Globe Life Liberty National Division McCreary, Veselka, Bragg, & Allen PC Office ofthe Attorney General Principal Life Insurance Company Tabor & Associates Inc. TML Health United States Treasury 1 1 6 000005 2 - E 5 N N 6 0 o 0 N 6 a a 8 ad a a 5 3 6 0 A 6 2 2 2 0 o o N 6 1a REVILE G4D Eddy COUNCIL MONTHLY FINANCIAL SUMMARY FOR SEPTEMBER 2021 Summary of Funds General Fund Account Name Beginning Balance Total Deposits Total Withdraws Ending Balance MOODY GENERAL CHECKING $ 282,738.88 $ 84,702.35 $ (150,632.54) $ 216,808.69 MRLAI PROPERTY TAX $ 313,345.19 $ 1,195.80 $ (0.29) $ 314,540.70 MUNICPAL COURT TECH/BLDGI FUND $ 33,867.51 $ 2,198.10 $ (460.06) $ 35,605.55 CITY INVESTMENT $ 104,213.08 $ 12.78 $ $ 104,225.86 DIVIDENDA ACCOUNT $ 50,019.39 $ $ $ 50,019.39 ASSET FORFIETURE $ 150,342.33 $ $ (7,918.75) $ 142,423.58 MRLA INVESTMENT $ 2,183,928.50 $ 269.20 $ $ 2,184,197.70 CDBG GRANT $ $ $ $ FUND 10 TOTAL $ 3,118,454.88 $ 88,378.23 $ (159,011.64) $ 3,047,821.47 Water Fund Account Name Beginning Balance Total Deposits Total Withdraws Ending Balance WATER SUPPLY-MOODY CHECKING $ 347,515.77 $ 171,094.96 $ (115,393.44) $ 403,217.29 SECURITY DEPOSIT $ 58,387.89 $ 2,800.00 $ (791.70) $ 60,396.19 #7290 CD UTILITYI MPROVMENT-NVESIMENT $ 60,355.48 $ 7.42 $ $ 60,362.90 2011 IMPROVE REVE BOND-INTEREST & SINKING FUND $ 59,137.40 $ 6,219.16 $ (65,299.56) $ 57.00 PETTYCASH $ 200.00 $ $ $ 200.00 2011 IMPROVE REVE BOND-RESERVE FUND $ 71,292.06 $ 26.96 $ $ 71,319.02 WATER REFUNDI BOND $ $ $ $ 2013 IMPROVEMENT BOND-INTEREST & SINKING FUND $ 112,801.96 $ 12,630.20 $ (125,333.40) $ 98.76 2013 IMPROVEMENT REVENUE BOND-RESERVE FUND $ 5,093.44 $ 1.93 $ $ 5,095.37 SERIES 2013 WATER $ $ $ $ WATER IMPROVEMENT $ $ $ $ #166 MPROVEMENT REV BOND-RESERVE INVESTMENT $ 164,733.98 $ 20.30 $ $ 164,754.28 2011 REFUND REVENUE BOND-RESERVE FUND $ 37,789.94 $ 14.29 $ $ 37,804.23 2011 REFUNDI REVE BOND-INTEREST & SINKING FUND $ 29,549.71 $ 3,105.07 $ (32,620.15) $ 34.63 * 2015 COMBINATION TAX & REV-INTEREST & SINKING $ 35,880.21 $ 3,972.17 $ (39,820.00) $ 32.38 * #522 COBE WATER SUPPLYI INVESTMENT $ 1,753,746.99 $ 216.16 $ $ 1,753,963.15 FUND. 50 TOTAL $ 2,736,484.83 $ 200,108.62 $ (379,258.25) $ 2,557,335.20 Summary Beginning Balance Total Deposits Total Withdraws Ending Balance General Fund Totals $ 3,118,454.88 $ 88,378.23 $ (159,011.64) $ 3,047,821.47 Water Fund Totals $ 2,736,484.83 $ 200,108.62 $ (379,258.25) $ 2,557,335.20 Total $ 5,605,156.67 General Fund: Fund Balance Restricted fund balance $ 178,029.13 * Unrestricted Fund Balance $ 2,869,792.34 TOTAL $ 3,047,821.47 Water Fund: Fund Balance Restricted Fund Balance $ 339,591.86 Unrestricted Fund Balance: $ 2,217,743.34 TOTAL $ 2,557,335.20 DEBT: Debt Service: General Fund Current Year $ 22,215.78 Debt Service: Water Fund Current Year $ 373,095.83 Debt Service: Sewer Fund Current Year $ 47,512.50 Next year Bond Debt Service $ 415,372.49 Total Remaining Debt Service inF Future' Yrs 2023-2030 $ 2,260,983.03 4 Bonds issued-2-2011; 2013; 2015 TOTAL $ 3,119,179.63 *Bond Payments made semi annual:March: 30, & Sept. 30 h - Esther Moreno, Finance Director SUBMITTED BY:. Director ofF Finance Sonya Bishop, City Administrator E S E e - à a a E 3 a - - - 3 o 8 6 8 o 2 o S - - SEPTEMER 2021 City: Revenues & Disbursements Pg.1 #1 10-00-5090 Yearly Signs Lease payment Pg.2 #2 10-10-6201 Supplement#4 Ordinance 27 pages #3 10-10-6209 Quarterly payment #4 10-10-6211 Down payment for November elections contract with County #5 10-10-6422 Quarterly payment Pg.3 #6 10-20-6001 One less officer #7 10-20-6006 One less officer & credit on officer for August Pg.4 #8 10-20-6418 Had issues w/Spectrum(for June thru September bills) #9 10-20-6422 Includes quarterly payment #10 10-20-6603 Year 3 of Officer Safety Plan payment-56,984.70 (body cameras & tasers) & gun signs Pg.5 #11 10-30-6001 1 extra employee in payroll from now on #12 10-30-6008 1 extra employee in payroll from now on #13 10-30-6605 Kubota Mower repair Pg.6 #14 10-40-6422 Quarterly Payment Water: Revenues & Disbursements Pg.2 #1 50-00-6202 not received invoice from Water attorney if any #2 50-00-6422 includes quarterly payment #3 50-00-6700 True-Up of $20,435.20 was applied this month Pg.3 #4 50-00-6900 Principal payments for loans #5 50-00-6901 Interest payments for loans Waster Water: Revenues & Disbursements Pg.1 #1 51-00-6202 Working on Easements 10/22/2021 acknowledge that the reports are accurate to the best of my knowledge at the date and time the reports were printed. R 77L6 '21 OCT22 11:57AM 2 o 3 C C - - - - 1 H a 1 - - O - - a d6 1 1 N - le C Check Register Accounts Payable-Paid 9/01/2021-9/302021 Liabilities(below)- Balance Sheet Reports Legal Shield Globe Life Liberty National Division McCreary, Veselka, Bragg, & Allen PC Office of the Attorney General Principal Life Insurance Company Tabor & Associates Inc.(Water) TML Health United States Treasury **Ck#8510 9/8/21 for AT&T Voided as vendor did not received the check, issued new Ck#8554 10/13/21 N N 6 N o o 0 0 f a a a 2 W N 6 5 1 1 6 o o o 1 6 0 9 o U1 U o e 0 U 6 a a BRUCEVILLE 4 I3E For Office Use Only: Eddy BUDGET CHANGE REQUEST FORM General X Waterl Sewer_ Approved Not Approved Authorized Signature Date Date: 10/14/21 Fiscal Year: 2020/2021 Requester: Esther Moreno Line Item Contract Decrease Increase Requested Revised Budget Amount Amount Budget 10-40-6000 Salary 28,840.00 -620.00 28,220.00 10-40-6006 Health Insurance 12,484.00 -12,210.00 274.00 10-40-6008 TMRS 3,000.00 -1,210.00 1,790.00 10-40-6009 Social Security 2,000.00 -250.00 1,750.00 10-40-6102 Training 500.00 -250.00 250.00 10-40-6104 Mileage & Vehicle Reimburse 600.00 -490.00 110.00 10-40-6200 Subscriptions 100.00 -100.00 0.00 10-40-6205 Audit 7,175.00 -225.00 6,950.00 10-40-6207 Membership Dues 200.00 -200.00 0.00 10-40-6412 Postage, Freight & Delivery 1,000.00 -470.00 530.00 10-40-6700 Municipal Court Collection Cost 60,000.00 -3,810.00 56,190.00 10-40-6014 EFT/ACH Fee 220.00 4.00 224.00 10-40-6202 Attorney Fees 10,000.00 7,780.00 17,780.00 10-40-6410 Office Supplies 1,700.00 200.00 1,900.00 10-40-6411 Copies/Printing 60.00 50.00 110.00 10-40-6413 IT System Support Extraco 0.00 375.00 375.00 10-40-6415 Computer Expense 0.00 162.00 162.00 10-40-6417 Office Equipment Furniture 0.00 173.00 173.00 10-40-6418 Telephone Service/Internet 0.00 1,506.00 1,506.00 10-40-6421 Electricity 0.00 930.00 930.00 10-40-6422 Office Machine Lease 0.00 831.00 831.00 10-40-6517 Janitorial 120.00 280.00 400.00 10-40-6518 Building Main. & Repair 0.00 64.00 64.00 10-40-6701 Court Tech Expense 29,299.91 7,480.00 36,779.91 Totals $157,298.91 $-19,835.00 $19,835.00 $157,298.91 Reason for change: To move some of the expense overage from the line items above to cover expense shortage from line tems above for the fiscal year 2020/2021. City Administrator Signature: Council Approved yah nah Date: Reasons for not approving/ Approval Conditions BRUCEVILLE IGE For Office Use Only: Eddy BUDGET CHANGE REQUEST FORM General Water X Sewer Approved Not Approved Authorized Signature Date Date: 10/15/2021 Fiscal Year: 2020/2021 Requester: Esther Moreno Line Item Contract Decrease Increase Requested Budget Amount Amount Revised Budget 50-00-6001 Hourly 207,030.00 -4,810.00 202,220.00 50-00-6008 TMRS 13,210.00 -1,670.00 11,540.00 50-00-6009 Social Security 1,500.00 -750.00 750.00 50-00-6014 EFT/ACH Fee 2,000.00 -185.00 1,815.00 50-00-6102 Training 1,000.00 -1,000.00 0.00 50-00-6104 Mileage & Vehicle Reimburse 200.00 -200.00 0.00 50-00-6107 Uniforms 1,000.00 -95.00 905.00 50-00-6203 Engineering 2,000.00 -1,250.00 750.00 50-00-6205 Audit 8,175.00 -1,225.00 6,950.00 50-00-6410 Office Supplies 4,500.00 -1,260.00 3,240.00 50-00-6411 Copies/Printing 200.00 -90.00 110.00 50-00-6414 IT System Support Tyler 9,000.00 -5,140.00 3,860.00 50-00-6422 Office Machine Lease 2,200.00 -285.00 1,915.00 50-00-6425 Property Tax Lease 300.00 -205.00 95.00 50-00-6427 Social Platforms 1,000.00 -495.00 505.00 50-00-6519 Property-Liabilty Insurance 17,000.00 -5,135.00 11,865.00 50-00-6600 Vehicle Maintenance/Repair 8,000.00 -4,280.00 3,720.00 50-00-6603 Minor Equipment & Supplies 800.00 -345.00 455.00 50-00-6604 Equipment Lease 4,000.00 -4,000.00 0.00 50-00-6605 Equiptment Main. & Repair 2,500.00 -1,225.00 1,275.00 50-00-6700 Water Purchase 400,000.00 -45,260.00 354,740.00 50-00-6701 Southern Trinity Conserv. Dist 5,000.00 -1,520.00 3,480.00 50-00-6702 Heart of Texas Utilities 65,000.00 -5,010.00 59,990.00 50-00-6003 Overtime 15,000.00 3,770.00 18,770.00 50-00-6006 Health Insurance 43,700.00 1,081.00 44,781.00 50-00-6100 Contract Services & Temp 0.00 9,185.00 9,185.00 50-00-6106 Drug Testing/Physical 0.00 109.00 109.00 50-00-6160 Misc. Expense Water 500.00 3,061.00 3,561.00 50-00-6202 Attorney 10,000.00 30,000.00 40,000.00 50-00-6207 Membership Dues 700.00 407.00 1,107.00 50-00-6412 Postage,Freight & Delivery 8,500.00 1,206.00 9,706.00 50-00-6413 IT System Support Extraco 6,000.00 242.00 6,242.00 50-00-6416 Advertising & Legal Notices 200.00 330.00 530.00 50-00-6417 Office Equipment Furniture 0.00 1,115.00 1,115.00 50-00-6418 Telephone Services/Internet 4,500.00 210.00 4,710.00 50-00-6419 Cell Phones 2,100.00 218.00 2,318.00 50-00-6421 Electricit/Buiding) 0.00 1,505.00 1,505.00 50-00-6424 Atmos Gas 300.00 2.00 302.00 50-00-6517 Janitorial 250.00 171.00 421.00 50-00-6602 Fuel 10,000.00 3,677.00 13,677.00 50-00-6708 Repairs Wells/Pump House 59,180.00 19,853.00 79,033.00 50-00-6709 PRV/aults/Valves 1,000.00 621.00 1,621.00 50-00-6712 TCEQ Water Tier II Permit 50.00 2.00 52.00 50-00-6714 Meter Software 0.00 2,683.00 2,683.00 50-00-6715 Garbage Pick Up 120,300.00 3,154.00 123,454.00 50-00-6718 Tools 1,500.00 1,545.00 3,045.00 50-00-6900 Principal Payment Debt 308,445.00 1,288.00 309,733.00 Totals $1,347,840.00, -$85,435.00 $85,435.00 $1,347,340.00 Reason for change: To move some of the expense overage from the line items above to cover expense shortage from line items above for the fiscal year 2020/2021. City Administrator Signature: Council Approved yah nah Date: Reasons for not approving/ Approval Conditions BRUCEVILLE For Office Use #IRE Only: Eddy BUDGET CHANGE REQUEST FORM General X Water! Sewer_ Approved Not Approved Authorized Signature Date Date: 10/14/2021 Fiscal Year 2020/2021 Requester: Esther Moreno Line Item Contract Decrease Increase Requested Revised Budget Amount Amount Budget 10-10-6102 Training 1,000.00 -1,000.00 0.00 10-10-6205 Audit 7,175.00 -225.00 6,950.00 10-10-6212 Tax Appraiser Fees 4,900.00 -1,180.00 3,720.00 10-10-6519 Property-Liability Insurance 15,000.00 -3,135.00 11,865.00 10-30-6001 Hourly 37,440.00 -11,100.00 26,340.00 10-30-6006 Health Insurance 9,000.00 -2,979.00 5,652.00 10-10-6004 Medicare 1,500.00 89.00 1,589.00 10-10-6014 EFT/ACH Fee 220.00 4.00 224.00 10-10-6104 Mileage & Vehicle Reimburse 200.00 570.00 770.00 10-10-6160 Misc Expense 626.00 2,140.00 2,766.00 10-10-6201 Franklin Legal 0.00 3,055.00 3,055.00 10-10-6203 Engineering 0.00 450.00 450.00 10-10-6206 Inspections-Buiding 0.00 2,225.00 2,225.00 10-10-6207 Membership Dues 500.00 1,020.00 1,520.00 10-10-6209 Public Health District 3,000.00 1,420.00 4,420.00 10-10-6213 Tax Collector Fees 1,900.00 20.00 1,920.00 10-10-6411 Copies/Printing 60.00 115.00 175.00 10-10-6412 Postage, Freight & Delivery 300.00 225.00 525.00 10-10-6413 IT System Support Extraco 4,900.00 1,270.00 6,170.00 10-10-6417 Office Equipment Furniture 2,000.00 540.00 2,540.00 10-10-6418 Telephone Services/Internet 3,000.00 630.00 3,630.00 10-10-6422 Office Machine Lease 800.00 31.00 831.00 10-10-6518 Building Main. & Repair 500.00 21.00 521.00 10-10-6813 Easement Recordings 0.00 101.00 101.00 10-30-6003 Overtime 0.00 1,270.00 1,270.00 10-30-6009 Social Security 0.00 568.00 568.00 10-30-6412 Postage, Freight & Delivery 0.00 30.00 30.00 10-30-6518 Building Main. & Repair 0.00 100.00 100.00 10-30-6603 Tools & Equipment 800.00 690.00 1,490.00 10-30-6604 Equipment Lease 0.00 368.00 368.00 10-30-6605 Equipment Main. & Repair 400.00 1,190.00 1,590.00 10-30-6606 Mowing Expense 600.00 190.00 790.00 10-30-6900 Principal Payment Debt 1,279.00 1,287.00 2,566.00 Totals $97,100.00 $-19,619.00 $19,619.00 $97,100.00 Reason for change: To move some of the expense overage from the line items above to cover expense shortage from line items above for the fiscal year 2020/2021. City Administrator Signature: Council Approved yah nah Date: Reasons for not approving/ Approval Conditions 7 - - 3 Pam Combs OGenda From: Donna Sessums dsessums@lalscadnet Sent: Thursday, October 28, 2021 9:04 AM To: dstuard@bremondsdnet ichardigoreObesdnet Brandon Hubbard; James Cowley; Joe Kucera; galoway@marinsdorg dhensonemarinsdorg bebybumtemymertsdorg bcope@reselisd.org: opetlerobnonkzsus rosebrock@risd.ory: credington@risdorg: Neil Jeter; scott.cummings@wes@westphaliaisdorg: Pam Combs; lyofgolinda@gmail.om: otcipeetayeot-wgoa mayor@lott-tx.gov, lymanageremarintanet clofton@marintanet. citysecretary@rosebudtexas.us; ctyadminstrator@rosebudtexas.us; mayor@rosebucte.asus bose@listentralcucom Subject: FCAD Board Ballot Attachments: 20 ESD#2 Ballot.pdf Importance: High PLEASE CONFIRM RECEIPT OF THE BOARD BALLOTS SENT TO EACH OF YOU LAST WEEK BY REPLYING RECEIVED TO THIS EMAIL. Also if there is any additional email addresses you would like to receive this information please provide that to our office. Your prompt attention to this matter is greatly appreciated. Attached you will find the FCAD Board of Directors 2022-2023 Election Ballot. Your number of votes and the nominated ndividuals are listed on this sheet. Action by your councils and boards must take place by, and the ballot must be completed and returned to FallsCAD by December 15, 2021. The completed ballots can be emailed to Donna Sessums at our offices - dsessumsOlalscac.net: Danna 3 Sessums Falls County Appraisal District 403 Craik St Marlin, TX 76661 (254)883-2543: Ph www.fallscad.net 1 FALLS COUNTY APPRAISAL DISTRICT 403 CRAIK ST PHONE: 254-883-2543 MARLIN, TX 76661 FAX: 254-883-6500 FALLS COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS 2022-2023 BALLOT Whereas on the governing body of the (date) CITY OF BRUCEVILLE-EDDY in a public meeting, voted by Resolution to cast its vote(s) for: NOMINEE NUMBER OF VOTES FOR CANDIDATES City of Bruceville-Eddy has a total of 4 votes to cast. Harvey Bates lan Geisler Jessie Martinez Shirley Melton Linda Mitchell Presiding officer Attest Title/Position PLEASE RETURN THIS COMPLETED FORMAL BALLOT TO: FALLS COUNTY APPRAISAL DISTRICT 403 CRAIK STREET MARLIN, TEXAS 76661 BEFORE DECEMBER 15, 2021 1H MCLENNAN COUNTY APPRAISAL DISTRICT MCLENNAN COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS ELIGIBILITY Eligibility: To be eligible to serve, a person must have resided in the appraisal district for at least two (2) years immediately preceding the date of taking office. The person may not be an employee of a taxing entity served by the appraisal district, but may be an elected official or a member ofthe governing body. A person may not be appointed if related within the second degree of consanguinity (blood) or affinity (marriage) to either an appraiser who appraises property for use in the appraisal district's appraisal review board proceedings or a tax representative who represents taxpayers for compensation before the appraisal district' S appraisal review board. Owing delinquent taxes for more than 60 days after the date the person knew or should have known of the delinquency, disqualifies a person from serving on the CAD board of directors. Term: All directors, other than the county tax assessor collector, serves a two (2) year term, beginning on January 1st of an even-numbered year. Meetings: Meetings are held at least once a calendar quarter, at the convenience of the majority of the board. Compensation: Directors may not receive a salary, per diem, or other compensation. The appraisal district may reimburse for reasonable and necessary expenses incurred in the performance of a director's duties, if included in the appraisal district budget. General Statement of Functions: The board of directors has the following primary responsibilities: > Establish the appraisal district's 's appraisal office; > Adopt the appraisal district's s annual operating budget; > Contract for necessary services; > Hire a chief appraiser; > Hire a taxpayer liaison officer (districts in counties having a population of over 125,000); and A Make general policy on the appraisal district' S operation. The board's authority over appraisals is limited. The board does not appraise property or review values on individual properties. The board has no authority to officially review ARB decisions. The board does have some authority over appraisals through its duties to contract and budget. 315 S.2 26th Street O Waco, Texas o (254) 752-9864 www.melemancadorg MCLENNAN COUNTY APPRAISAL DISTRICT 2022-2023 BOARD OF DIRECTORS TAXING UNIT VOTING PROCEDURES McLennan CAD Taxing Units: It is again time to deliver the voting entitlements, for eligible taxing units, to nominate candidates for the five (5) positions serving on the McLennan County Appraisal District Board of Directors. Each taxing unit is entitled to nominate, via resolution adopted by its governing body (sample enclosed), one (1) candidate for each of the five (5) open positions of the board of directors. The presiding officer of the governing body of each taxing unit shall submit the name and address of the unit's nominee(s) to the chief appraiser before October 15th. Before October 30th, the chief appraiser shall prepare a ballot, listing the candidates, and shall deliver a copy of said ballot to the presiding officer of each taxing unit that is entitled to vote. Each governing body shall determine its vote, via resolution, and submit it to the chief appraiser before December 15th. Due to HB 988, entities that are entitled to cast at least 5% of the total votes must determine its vote by resolution adopted at the first or second open meeting of the governing body that is held after the date the chief appraiser delivers the ballot to the presiding officer of the governing body (Midway ISD, Waco ISD. McLennan County, MCC. City of Waco). Your voting entitlement may be cast for one candidate ori it may be distributed amongst any number of candidates the governing body would like to choose. The chief appraiser shall count the votes, declare the five (5) newly elected board members, who received the largest, cumulative total votes and submit those results, before December 31st, to each governing body. Please mark these important dates on your calendar for the governance oft the McLennan County Appraisal District: > Before October 15th: Each governing body will submit their choice of nominee names and addresses, via resolution, to the chief appraiser. > Before October 30th: The chief appraiser will prepare and deliver a ballot to the presiding officer of each taxing unit. > Before December 15th or within 3 days of the 2nd meeting following receipt of ballot: Each governing body will vote, via resolution, and return the ballot to the chief appraiser. > Before December 315t: The chief appraiser will send the election results to each governing body, as well as to the candidates. There is a very small window of time in which to consider this issue. Please remember to include these procedures and dates on the agenda of your next scheduled meeting, in order to plan how your taxing unit would liket to prepare for and act on this matter. Your vote is extremely important in order to ensure the continued dedicated leadership of this board. The voting entitlement has been determined from the preceding year (2021) supplemented tax levy. Respectfully submitted, Joe Don Bobbitt, RPA Chief Appraiser 315 S. 26th Street O Waco, Texas O 254) 752-9864 www.melemnancadorg MCLENNAN COUNTY APPRAISAL DISTRICT September 15, 2021 City of Bruceville-Eddy 143-A WILCOX DR. #A EDDY, TX 76524 Dear Entity Officials, It is time to start the process to appoint the directors for the 2022-2023 term. Key dates are below, and for the 5 largest entities there is a change to the deadline for submitting the ballot in December. > Before October 15th: Each governing body will submit their choice of nominee names and addresses, via resolution, to the chief appraiser. > Before October 30th: The chief appraiser will prepare and deliver a ballot to the presiding officer of each taxing unit. > Before December 15th or within 3 days of the 2nd meeting following receipt of ballot: Each governing body will vote, via resolution, and return the ballot to the chief appraiser. > Before December 315t: The chief appraiser will send the election results to each governing body, as well as to the candidates. Please see the attached 4 documents. Ify you have any questions regarding the process, please let me know. 315 S. 26th Street e Waco, TX 76703 * (254) 752-9864 Phone * (254) 752-8225 Fax www.mclemnancadorg TAXING UNIT: Resolution No. RESOLUTION OF CANDIDATE NOMINATIONS FOR THE MCLENNAN COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS FOR THE YEARS 2022-2023 WHEREAS, Section 6.03 (g) of the Texas Property Tax Code, requires that each taxing unit entitled to vote may nominate by Resolution one candidate for each of the five positions to be filled and submit those nominations to the Chief Appraiser of the McLennan County Appraisal District before October 15, 2021. THEREFORE, the submits the following nomination(s) for Board of Directors of the McLennan County Appraisal District for 2022-2023: 1. 2. 3. 4. 5. ACTION TAKEN this day of 2021, in Session of the governing body of the above-mentioned taxing unit; as authorized under Section 6.03 of the Texas Property Tax Code, for the purpose of nominating candidates to the Board of Directors of the McLennan County Appraisal District. ATTEST: MCLENNAN COUNTY APPRAISAL DISTRICT BOARD OF DIRECTORS ALLOWABLE VOTES BY ENTITY CALCULATED TAXING UNIT Preceding YR PERCENT OF 2022-2023 TERM Tax Levy 2020 TOTAL LEVY VOTES SCHOOL DISTRICTS AXTELL ISD 1,649,819.22 0.344509% 17 BOSQUEVILLE ISD 2,637,265.34 0.550704% 28 BRUCEVILLE-EDDY ISD 2,321,484.25 0.484764% 24 CHINA SPRING ISD 13,528,193.17 2.824908% 141 CONNALLY ISD 9,971,006.52 2.082110% 104 CRAWFORD ISD 2,819,078.15 0.588670% 29 GHOLSON ISD 591,966.38 0.123612% 6 HALLSBURG ISD 965,409.60 0.201593% 10 LA VEGA ISD 13,166,378.84 2.749356% 137 LORENA ISD 8,225,954.59 1.717714% 86 MART ISD 1,270,814.60 0.265367% 13 MCGREGOR ISD 6,045,995.96 1. .262503% 63 MIDWAY ISD 71,031,932.31 14. 832631% 742 MOODY ISD 1,738,773.31 0.363084% 18 OGLESBY ISD 9,207.09 0.001923% 0 RIESEL ISD 5,393,063.96 1.126160% 56 ROBINSON ISD 10,433,295.33 2.178643% 109 VALLEY MILLS ISD 942,596.51 0.196830% 10 WACO ISD 86,290,435.34 18.018857% 901 WEST ISD 5,980,029.69 1.248728% 62 COUNTY MCLENNAN COUNTY 89,318,633.40, 18.651194% 933 MCLENNAN COMMUNITY COLLEGE 30,142,460.61 6.294240% 315 CITIES BELLMEAD, CITYOF 1,885,349.21 0.393692% 20 BEVERLY HILLS, CITY OF 518,475.76 0.108266% 5 BRUCEVILLE-EDDY, CITYOF 351,015.71 0.073298% 4 CRAWFORD, CITYOF 306,598.78 0.064023% 3 GHOLSON, CITY OF 72,575.43 0.015155% 1 GOLINDA, CITYOF 23,330.62 0.004872% 0 HALLSBURG, CITY OF 18,025.14 0.003764% 0 HEWITT, CITYOF 5,689,575.50 1.188077% 59 LACY-LAKEVIEW, CITYOF 1,503,912.43 0.314042% 16 LEROY, CITY OF 26,135.08 0.005457% 0 LORENA, CITYOF 709,568.61 0.148170% 7 MART, CITYOF 458,224.93 0.095685% 5 MCGREGOR, CITY OF 2,684,801.98 0.560631% 28 MOODY, CITYOF 372,483.95 0.077781% 4 RIESEL, CITY OF 208,825.28 0.043606% 2 ROBINSON, CITYOF 5,362,265.43 1.119729% 56 VALLEY MILLS, CITYOF 6,151.26 0.001284% 0 WACO, CITYOF 87,144,110.32 18.197118% 910 WEST, CITY OF 1,229,408.29 0.256721% 13 WOODWAY, CITY OF 5,844,998.40 1.220531% 61 TOTAL 478,889,626 100% 5,000 Pam Combs From: Lisa Gonzalez iGomaleremdmanadop Sent: Monday, November 8, 2021 2:40 PM To: Pam Combs Subject: FW: McLennan County Appraisal District Board of Directors Ballot for 2022-2023 You don't often get email from gomaltezemdemmanadorg Learn why this is important Lisa Gonzalez Administrative Assistant MLENNAN COUNTY APPRAISAL DISTRICT McLennan County AppraisalDistrict 315 South 26th St Waco, TX 76710 Ph: (254)752-9864 Ext. 211 Ph: (254)752-9860 Direct line Fax (254)752-8225 misiomasientemmaian Our Prime purpose in this Gfe is to help others, andifyou can't help them at the very least don't hurt them! The information contained in this E-mail message, and any files transmitted with it, is confidential and may be legally privileged. It is intended only fori the use of the individual(s) or entity named above. If you are the intended recipient, be aware that your use of any confidential or personal information may be restricted by state and federal privacy laws. If you, the reader of this message, are not the intended recipient, you are hereby notified that you should not further disseminate, distribute, or forward this E-mail message. If you have received this E-mail in error, please notify the sender and delete the material from any computer. From: Olivia Daniel ODANtemdtemmadorp Sent: Friday, October 29, 2021 3:03 PM To:. Joe Bobbitt dobaitemdemanadop: Axtell SD-Dr. JR Proctor proctor@axtellzdneb; B-Eddy - Richard K tchardkigoreebeldnet. réhard.gove@leidne; B-EDDY ISD - JAMIE STOGNER amiesiogner@belsdne) emestogrerebebdnet, Betsy Burnett deuybumetemantdop: Bosqueville ISD -. James Skeeler 1 jamesskeler@bosquevileisd.org; Brandon Cope Dcope@rieselisd.org) <bcope@rieselsdorg; Carolyn Wynn aohmembop: Charles Mikeska CMIKESKAPWISTISDAED, China Spring ISD - B Poteet <bpoteet@chinaspringisd.net; China Spring SD-Marc marcechinaspingisdne; Connally ISD - W HOLT wholit@connallyorg <whoit@connallyorp Connally SD-James Slater <giater@comaly.or; Crawford ISD nal@crawfore-sdne; Gholson ISD - Heather McCartney heather.mccartney0gholsonisd.net) <heather.mocartneyegholsonisdneb; Jonathon Eggerman lonathan.eggermanehallsburgisdnet, gonatnanegermanenalsburgisd.neb; Justin Carothers tac@coryeltaxcom); La Vega ISD - Sharon Shields hronshetielaphdop, La Vega SD-DianeRoepke dameoplehnepldop, Lorena ISD-j jeffLinnstaedter jeffinnstaedter@korenaisd.net) eflinnstaedter@lorenaisd.neb; Lorena ISD - Joseph Kucera eelucer@loremaisdnet, Mart ISD Rena Graves emagrnvesemymantidor, <rena.graves@mymartisd.org>; McGregor ISD -. James Lenamon emamonemgrgeridor, Seramomemgrgpridop: Midway - Peter Rusek prusek@smpc.com>; Midway ISD - George Kazanas george.kazanas@midwaylsd.org; Midway ISD - Wesley Brooks elyhosemdplop: Moody ISD - Gary Martel tean.manelemooysdor <gary_martel@moodyisd.org>; Moody ISD - Sherri Vann shemtamemso)dorp: OGLESBY ISD - DAVID MAASS diwdmaseogebyadney dadmasseogebyndne, OGLESBY ISD - KALINDA WESTBROOK <kalinda.westbrook@oglesby/isdneb; Riesel ISD - P Rosas Prosas@rieselidorp; Robinson ISD - Michael Hope <hope401@robinsobinson.k12.tK.Us>; Robinson ISD - Stacey Proctor staceyproctor@robinson.k12.txus) staceyproctor@roninson.12.ixu>, ney.dawsewacolsdorg Susan Kincannon Sunardmonehaaldop, Susan Landua <susan_landua@moodyisd.org; Valley Mills taolie2eloguecounyus daofie2ehogucoumyu, Valley Mills ISD Bus Mgr-BRENDA BYROM trendabyomemmidne, Valley Mills ISD -Judy Whitis gudiwhtsewmisdneb; Valley Mills ISD tax_ Oficeebosquecountyus dacolsaelogoumyu, West ISD - CI Mikeska dtrutt@westisd.net, dtrutt@westsd.neb; WISD- Monica Boyd montabop@waobdop) Augusto Preza Augustorewaotagoo, BELLMEAD CITY OF-KAREN EVANS evansebelimead.como, Betty. Jennings <bettyjennings@lacylakeview.org; Billy Sparks carolsparks@attneb; Carolyn Baker <cbaker@mogregor- texas.com>; dyofgrosomsegmal.com, ctysecretaly@beveryhilstexas.net: yecetyedyomatnet citysecretary@cityofwest.com; CRAWFORD-CITY OF - RENEE FLORES cypotabdeandirumae, Denny Lessman emyPlesmansw.omy, fnance@dlyoftewitcom: Golinda, City of - Mayor. Joyce Farar clyolgolnda@gmal.com, clpolgelindaepmalcomo, Hallsburg - Mike Glockzin mglock7@gmai.com) mglock7@gmal.como; Hewitt - Lydia Lopez clysecretary@ctyofhewit.com>) anceaediwaco.K.Us; KI Fisher Afsher@moodyigop; Kentg@wacotxgov; Laura Cox <LCOX@wacotxgov; Leroy Roy Davis Gavsro/tw@hotmal.com, daso/w@hotmalcom, ero/owmampegmal.com: wDbdb@yahoo.com; MCGREGOR CITY OF - KEVIN EVANS (kevans@mcgregor-texas.com) dsamemgrprteascom, mhendrik@lorenatagov, Moody, City of teresa@moodylxgov teresaemoodywgovop; Nicholas Sarpy fnicholas@waconxgow, nicholhas@wacotgoo; RIESEL CITY OF- ALISHA FLANARY <citysecretary@ctyofriesel.org>; Robinson City of - Craig Lemin cleminerohnsonteason, <C.emin@robinsontexas.org>; Robinson City Secretary <ciyecretaryerobinsontexas.orge; Rusty Hill Ausyecwacoikuy; Sonya Bishop sbishop@brucevile-eddyus,VALEYI MILLS CITY OF - CELIA RODGERS Ccitysec@vmtx.us) <citysec@vmtxus; Waco City - Melett Harrison meeth@ciwao.tuP; William Klump wKlump@woodwaymail.org) wAumpehpowaymalop: Woodway Donna Barkley dhaineyehoodaymaiop: Ben Perry-I McLennan County Commissioner denperecomcemansu, Castleman Creek - Larry Lehr ary.ehrehotmal.comp, Castleman Creek Larry Lehr Baylor Email Address dary.ehrebayoredu; ELM CREEK WATHERSHED - tammphubnkebelcadors samyhbnkelaelsdorp: imgrelseabgotaline: Grayson Meek gmeek@mclennanedu) gmesomcennanedu, Jeffrey Vitarius jeffrey@citycenterwaco.com>; Jim Smith dimsmineomoemntuy, MCC -. Johnette McKown modownemcemaneav, MCC-Lindsey Vanek wanekemdemnaneduo, McLennan County - Pat Miller (Lester Gibson) spat.miller@co.mctennan.tx.uso; McLennan County - Regan Copeland gregan.copeland@.co.dennan.tzus; McLennan County cody.miles@co.mco.mclennan.tx.us) cody.miles@co.mclennan.txus; McLennan County Commissioner- Kelly Snell <chrisybrault@co.mclennan.txus; McLennan County Commissioner-Wil Jones swiljones@co.mclennan.tx.us>; McLennan County Frances Bartlett <francesBartlett@co.mclennan.txu; McLennan Cty - Dustin Chapman dustin.chapman@comdlennanikus; McLennan Cty - Judge Scott Felton smfelton@co.mclennan.tx.us; MCWCD2 - Martha Cogle <mclennancowcid2esbeglobal.net>; Stephen Benson sbenson@mdemnanedp 2 Cc: Jim Halbert <Halbert@mclennclennancad.org>; Lisa Gonzalez dGomatremcemaradorp Subject: RE: McLennan County Appraisal District Board of Directors Ballot for 2022-2023 Hello, Below are the nominations we received. Midway- = Jonathon Green and Scott Salmans Waco ISD- Andrew Drexel City of Hewitt- Michael S Bancale McLennan County- Ben Perry and Mildred Watkins City of Waco- Jim Holmes Connally ISD- Mildred Watkins City of Woodway- Bridgette Fuselier West ISD- Mildred Watkins Olivia Daniel Administrathye Assistant MLENNAN COUNTY APPRAISAL DISTRICT McIennan County Appraisal District 315 South 26th St Waco, TX 76710 Ph: (254)752-9864 Ext. 208 Fax (254)752-8225 ODANIELOMCLENNANCAD.ORG From: Joe Bobbitt obpttenctmnae Sent: Friday, October 29, 2021 11:02 AM To: Axtell SD-Dr. JR Proctor Iproctoroaxelsane? B-Eddy - Richard K dchardaigorehesiner Tchardkioreheane, B-EDDY ISD - JAMIE STOGNER lamie.sosner@beldnet) samesonerehesine, Betsy Burnett <DetsyDurnett@mymartisd.0rg>; Bosqueville ISD -. James Skeeler <amesskeeler@bosquevlleisd.org; Brandon Cope bcope@neselsd.org) <bcope@rieselsdor: Carolyn Wynn <carolyn.wymn@midwayisd.org; Charles Mikeska <CMIKESKA@WESTISD.NED>; China Spring ISD - B Poteet <bpoteet@chinaspringisd.net>; China Spring SD-Marc marcecinspinsane, Connally ISD - W HOLT wholt@connaly.org whot@connaly.orp; Connally SD-James Slater <sater@connaly.orpo: Crawford ISD shal@cawore-saneP: Gholson ISD - Heather McCartney heather.mccartneyegholsonisd.net) <heather.mocartney0Pholsonisd.nep; Jonathon Eggerman lonathanepgerman@halsburisdnet, spnathanepgermanenalspurgsa.nep; Justin Carothers <tac@conveltaxcom>: La Vega ISD - Sharon Shields <sharon.shields@lavegaisd.org; La Vega SD-DianeRoepke <diane.roepke@lavegaisd.org; Lorena ISD - jeffLinnstaedter effinnstaedter@lorenaisd.net) elimsadterebmn, Lorena ISD -. Joseph Kucera oelceraelormaisane) Mart ISD Rena Graves eaasemmattsae <rena.graves@mymartisd.0rg; McGregor ISD -. James Lenamon lenamon@megregor isd.org) <lenamon@mcgregor-isd.orp>; Midway - Peter Rusek prusek@smpc.com>e; Midway ISD - George Kazanas 3 eamsemsmsdaP, Midway ISD - Wesley Brooks <wesey.brooks@midwaylsd.org>; Moody ISD - Gary Martel (gary martel@moodisdor) <gary martel@moodyisdomp; Moody ISD - Sherri' Vann <sherri vann@moodysd.org"; OGLESBY ISD - DAVID MAASS GaMdmasoseibvidner GadmasenstbidnP, OGLESBY ISD - KALINDA WESTBROOK <kalinda.westbrook@oglesbyisdnebp; Riesel ISD - PI Rosas Prosas@reselidore: Robinson ISD - Michael Hope <hope401@robinsobinson.K12.tk.uso; Robinson ISD - Stacey Proctor starey.proctor@robinson.12.txus) <stareyproctor@robinson.k12kuP; heryldvis@wackdors Susan Kincannon sunromeneaaHor, Susan Landua <susan landa@moodidorp: Valley Mills aolizehosueoumyus <taxoffice2@bosquecounty.us>; Valley Mills ISD Bus Mgr-BRENDA BYROM grmdhbovon@miine) Valley Mills ISD -Judy Whitis qudliwhti@wmidnep; Valley Mills ISD tax dficeebosquecounty.is <tax ofieebosguecounyuP: West ISD - C Mikeska dtruit@westisd.net) dtrutt@westsd.nep; WISD- Monica Boyd mentalodewaolder) Augusto Preza AuRustoPewacongop; BELLMEAD CITY OF-KAREN EVANS evans@helmead.om>: Betty. Jennings StmmnsigiReoP, Billy Sparks arolsparis@attnep; Carolyn Baker taleremgrsortsssn", ehoflokensemilcen: ctysecretary@beverilhilltexas-net: oscrterPsbeannes citysecretary@cityofwest.com; CRAWFORD-CITY OF - RENEE FLORES <ctyofcrawford@windstream.netp; Denny Lessman demylesmanlkw.com>, TpancePrhvohe-wticom: Golinda, City of - Mayor Joyce Farar cbvogolndaemmal.con) dholgolnda@malcomo, Hallsburg - Mike Glockzin tmglock7@gmallcom) mglock7egmallcome Hewitt - Lydia Lopez sbactunesbalestc, anicea@c.wacokUS KI Fisher <isher@moodyixgoP; Kentg@wacotx.govy; Laura Cox <LCOX@wacotxgoV; Leroy - Roy Davis davisroxt@hotmal.com) aspxehomalcomo, eroytownahpesmalcon: wbbdb@yahoo.com; MCGREGOR CITY OF - KEVIN EVANS transemgrertemscon <kevans@mcgregor-texas.com>;, mhendrxelorenatygoy Moody, City of teresa@moodylxgov <teresa@mooyigoo; Nicholas Sarpy nichols@wacotkgou) enichohas@wacotgop: RIESEL CITY OF - ALISHA FLANARY <citysecretary@cityofriesel.org; Robinson City of - Craig Lemin cemneroanontesasog leminerohnontesop: Robinson City Secretary <citysecretary@robinsontexasorp; Rusty Hill RUsVHOCarOKUP; Sonya Bishop <aionehncele-dap, VALLEY MILLS CITY OF CELIA RODGERS citysec@vmtx.us) <citysec@vymtx.us; Waco City - Melett Harrison mecetnecwaro.kuP; William Klump wAumpewpoamalo <wklump@woodwaymail.org>; Woodway - Donna Barkley dhantsyPsadamalovP, Ben Perry - McLennan County Commissioner sensmeomcmasuP, Castleman Creek - Larry Lehr <larry ehr@hotmail.com>; Castleman Creek Larry Lehr Baylor Email Address <larry lehr@baylor.edu>; ELM CREEK WATHERSHED - amm.hubnkeheladors SammnvonkeleladeP" eimgesestgbhainet Grayson Meek gmeek@mclennanedu) gmekemdemanedu; Jeffrey Vitarius etisyeahsenenaso.om, Jim Smith <im.smith@co.mclennan.txus>; MCC - Johnette McKown mcownemctemanc, MCC-Lindsey Vanek vanekemcennaned; McLennan County - Pat Miller (Lester Gibson) ainirecmantup, McLennan County - Regan Copeland <repan.copeland@co.mdennanixuP; McLennan County cody.miles@co.mco.mclennan.tx.us) <cody.miles@co.mclennan.txu>; McLennan County Commissioner- Kelly Snell chnssy/braulr@co.mclennan.txus; McLennan County Commissioner-Wil Jones wil.iones@co.mclennan.tx.us>; McLennan County Frances Bartlett FrancesBartetteco.mdlennantxu>: McLennan Cty- - Dustin Chapman qustinchapmanecon@co.mdlennan.kuP; McLennan Cty Judge Scott Felton <smfelton@co.mclennan.tx.us>; MCWCD2 - Martha Cogle emclennancowcd2espoglobalnet>; Stephen Benson spensonemcemaned Cc: Jim Halbert HalerencemanadoiP, Lisa Gonzalez <LGonzalez@mclennancad.org; Olivia Daniel KODANIELOmclennancad.org> Subject: McLennan County Appraisal District Board of Directors Ballot for 2022-2023 Dear Entity Officials, Attached is the ballot for the board of director election. The attachments will also be mailed in hardcopy to your organization, but please feel free to email me your ballots. The deadline to submit a ballot is December 14th, except Midway, Waco ISD, City of Waco, McLennan County and MCC are required to submit a ballot no later than the 3rd day after the second open meeting after today. Ifyou have any questions please let me know. Joe Don Bobbitt, R.P.A. Chief Appraiser 4 FIp EMERGENCY MANAGEMENT DIRECTOR/COORDINATOR NOTIFICATION Section 418.101 of the Texas Government Code states: "The presiding officer of the governing body of each political subdivision will notify the Division of Emergency Management of the manner in which the political subdivision is providing or securing an emergency management program, identify the person who heads the agency responsible for the program, and furnish additional pertinent information. This form is used to make the required notification to TDEM in accordance with Governor Executive Order GA-05 submitted annually by the 1st of February of each year or within 30 days of any change of elected or appointed officials. The information on this form may be released to those inquiring about local emergency management programs pursuant to the Texas Open Records Act. Hence, TDEM recommends that you provide business addresses and mobile telephone numbers rather than home addresses and telephone numbers. COUNTY: (Required) Jurisdiction: (City or County Name) Official's Title: (Mayor/Judge) Name: (First & Last Name) Mailing Address: (The best address to receive mail) City, State, Zip: Office Number: Cell Number: Fax Number: E-mail: (Please include - this is a back-up for mailing) 24 Hr Contact #: EMERGENCY MANAGEMENT PROGRAM APPOINTMENT STATUS I HAVE NOT appointed an Emergency Management Coordinator and will personally direct the local emergency management program. I HAVE appointed/reappointed the Emergency Management Coordinator identified below to conduct the emergency management program for this jurisdiction. The effective date ofthe appointment is: We share our EMC with (name of jurisdiction). Ifthe COUNTY Emergency Management Coordinator has been appointed to other jurisdictions within the county, the County, Judge and the participating City Mayors must sign this form. (See the third page for additional. signature blocks.) The EMC for this jurisdiction is (please select one): Paid, Full Time, EMC only Paid, Full Time, EMC and other job duties (Fire Chief, Fire Marshal, Police Chief, EMS Director, Etc.) (please specify other duty/duties) Paid part time, EMC only Paid, Part Time, EMC and other job duties (Fire Chief, Fire Marshal, Police Chief, EMS Director, Etc.) (please specify other duty/duties) Unpaid/volunteer EMC only Unpaid/Volunteer, EMC and other volunteer job duties (Fire Chief, Fire Marshal, Police Chief, EMS Director, Etc.) (please specify other duty/duties) Other (please describe) TDEM-147 Page 1 Rev 11/2020 EMERGENCY MANAGEMENT COORDINATOR Coordinator Asst Coordinator Name: Mailing Address: City, State, Zip: Office Phone: Cell Number: Fax Number: E-mail Address: 24 Hr Contact #: Emergency Operations Center #: Check this box if the information above contains personal information pertaining to a law enforcement official such as personal home or cellular phone number, and/or home mailing or personal email address. Judge's or Mayor's Signature Date PLEASE RETURN TO: Texas Division of Emergency Management Operations Section 1033 La Posada Drive, Austin, TX 78752 Phone: (512) 424-2208 Email: soc@rdem.texas.gov Click to Submit Form to SOC TDEM-147 Rev 11/2020 Page 2 FOR SHARED EMC USE ONLY By. signing this form, you agree the appointed Emergency Management Coordinator (EMC) listed on page two is also your EMC. Ifyou have a separate EMC,. you must. submit the first and second pages) for your) jurisdiction. Mayor City: Name: Mailing Address: City, State, Zip: Office Phone: Cell Number: Fax Number: E-mail Address: Signature: Mayor City: Name: Mailing Address: City, State, Zip: Office Phone: Cell Number: Fax Number: E-mail Address: Signature: Mayor City: Name: Mailing Address: City, State, Zip: Office Phone: Cell Number: Fax Number: E-mail Address: Signature: TDEM-147 Rev 11/2020 Page 3 Pam Combs From: Marc Fowler Sent: Tuesday, October 19, 2021 10:43 AM To: Pam Combs Cc: Sonya Bishop; Connally Bass Subject: Agenda and Other Items for 10-28-Council Mtg. Pam, I am requesting the following items be covered in the upcoming Council Meeting under the Administrator's report: 1. An updated status of securing USDA approval on the Sewer Construction plan. 2. An update on when we expect completion of the paving of the City Hall front parking area. 3. - am requesting the following items be placed on the Agenda as action items: 1. Consider and possibly take action on approving the recommended dollar amount to reimburse to Vivian Williams for the purchase of materials used to complete the construction of the new City Hall. 2. Consider and possibly take action to authorize City Staff to secure cost estimates for the purchase and installation of Emergency Power generating equipment for the new City Hall. Thank you, Pam. Let me know if you have any questions. Marc Fowler 1