REGULAR MEETING OF THE BRECKENRIDGE CITY COMMISSION RECKENRIDGE Tuesday, January 7, 2025, at 5:30 PM Breckenridge City Offices Commission Chambers 105 North Rose Avenue Breckenridge, Texas 76424 MINUTES REGULAR CITY COMMISSION MEETING OF THE CITY OF BRECKENRIDGE, TEXAS, HELD ON THIS DATE WITH THE FOLLOWING MEMBERS PRESENT. PRESENT MAYOR BOB SIMS MAYOR PRO TEM, PLACE 3 VINCE MOORE COMMISSIONER, PLACE 4 ROB DURHAM CITY MANAGER CYNTHIA NORTHROP CITY SECRETARY JESSICA SUTTER POLICE CHIEF BLAKE JOHNSON PUBLIC SERVICES DIRECTOR STACY HARRISON CODE ENFORCEMENT/FIRE CHIEF MALCOLM BUFKIN FINANCE DIRECTOR DIANE LATHAM CODE ENFORCEMENT OFFICER J. POTTS NOT PRESENT COMMISSIONER, PLACE 1 BLAKE HAMILTON COMMISSIONER, PLACE 2 GREG AKERS CALL TO ORDER Mayor Sims called the meeting to order at 5:32 p.m. Invocation led by Will Anderson of Lighthouse Church PLEDGE OF ALLEGIANCE OPEN FORUM David Ratliff-CWS Waste Collection No Action Taken Regular Meeting of the Breckenridge City Commission January 7, 2025 1of6 SPECIAL PRESENTATIONS AND ANNOUNCEMENTS 1. Presentation of Film Friendly Texas Certification from the Texas Film Commission. 2. Presentation of Distinguished Service Award for Katey Turnbull. No Action Taken STAFF REPORT Police Chief 3. Employee ofthe Month-Heath Oakley City Manager 4. City Business Update on TWDB Project Status Lead Service Line Replacement Project Update 5. Upcoming Events 01/16 Bulk Pickup 01/20 City Office Closed-Martin Luther King Jr. Day No Action Taken CONSENT AGENDA. 6. Consider approval of department head reports and monthly investment reports for November 2024. 7. Consider approval of December 3, 2024, regular commission meeting minutes as recorded. Commissioner Durham made a motion to approve consent agenda items 4-5 as presented. Mayor Pro Tem Moore seconded the motion. The motion passed 3-0. PUBLIC HEARING ITEMS Regular Meeting of the Breckenridge City Commission January 7, 2025 2of6 8. Public Hearing regarding whether the buildings on the following properties are dangerous buildings pursuant to Chapter 5, Article 1 oft the Breckenridge Code of Ordinances. 1409 E. Williams-No speaker 1208 W. 3rd. Phillip Smith, 1208 W. 3rd 614 S. O'Conner-JD Wilson, 614 S. O'Conner 504 N. Rose-Dominga Baggett, 504 N. Rose 302 N. Graham-Anthony Price, 302 N. Graham 209 W. Hullum-No speakers No Action Taken ACTION ITEMS 9. Discussion and any necessary action regarding whether the buildings on the six properties are dangerous buildings pursuant to Chapter 5, Article I of the Breckenridge Code of Ordinances and, if SO, discussion and any necessary action regarding issuing orders to abate the dangerous buildings or accepting conveyance of property (ies) from owners Mayor Pro Tem Moore made a motion to declare 1409 E. Williams a dangerous building and orderi that the owner demolish the building within 30 days. Commissioner Durham seconded the motion. The motion passed 3-0 Commissioner Durham made a motion to allow 1208 W. 3rd a 60-day extension to form a plan to address the property. Mayor Pro Tem Moore seconded the motion. The motion passed 2-1 with Mayor Sims voting nay. Mayor Pro Tem Moore made a motion to declare 614 S. O'Conner a dangerous building and orderthat the owner demolish the building within 60 days. Commissioner Durham seconded the motion. The motion passed 2-1 with Mayor Sims voting nay. Commissioner Durham made a motion to declare 504 N. Rose a dangerous building and order that the owner repair the building within 60 days. Mayor Pro Tem Moore seconded the motion. The motion passed 2-1 with Mayor Sims voting nay. Commissioner Durham made a motion to declare 302 N. Graham a dangerous building and order that the ownerdemolish the building within 90 days. Mayor Pro Tem Moore seconded the motion. The motion passed 2-1 with Mayor Sims voting nay. Mayor Pro Tem Moore made a motion to declare 209 W. Hullum a dangerous building and order that the owner demolish the building within 30 days. Commissioner Durham seconded the motion. The motion passed 3-0. Regular Meeting of the Breckenridge City Commission January 7, 2025 3of6 10. Discussion and any necessary action regarding approval of an Interlocal for Fire Services with Stephens County. City Manager Northrop explained that the updated agreement adds a clause stating that Stephens County will reimburse the city fifty percent of overtime personnel costs capped at the city's budgeted amount for overtime. Mayor Pro Tem Moore made a motion to approve the updated Fire Services Interlocal Agreement with Stephens County and authorize the City Manager to execute the documents. Commissioner Durham seconded the motion. The motion passed 3-0. 11. Discussion and any necessary action regarding approval of an updated Interlocal for Municipal Court Services. City Manager Northrop stated that on November 5, 2024, Commissioners approved an update to the Municipal Court Agreement that included the city reimbursing the County to compensate the Justice of the Peace for their services as the Municipal Court Judge. Stephens Countyi is requesting an update to include the city paying the Municipal Court. Judge directly. Mayor Pro Tem Moore made a motion to approve the updated Municipal Court Services Interlocal Agreement with Stephens County and authorize the City Manager to execute the documents. Commissioner Durham seconded the motion. The motion passed 3-0. 12. Discussion and any necessary action regarding approval of an Interlocal for shared use of the Stephens County Law Enforcement Center building. City Manager Northrop reviewed the proposed update to the Interlocal Agreement with Stephens County for the Law Enforcement Center including costs associated with any increase in bandwidth for use of the internet, two beds made available to the police department to house Class C Misdemeanors with fifty dollars per day for any prisoner housed over the two-day limit, and the city is responsible for all costs associated with the out-of-county housing of city prisoners. Commissioner Durham made a motion to approve the updated LEC Building Interlocal Agreement with Stephens County and authorize the City Manager to execute the documents. Mayor Pro Tem Moore seconded the motion. The motion passed 3-0. 13. Discussion and any necessary action regarding approval of an Interlocal for Animal Control services with Stephens County. City Manager Northrop discussed the changes to the Interlocal Agreement for Animal Control Services including the County to pay the city $30,000.00 annually and the County will be responsible for all veterinary expenses for animals placed in the Animal Shelter. The intake of dogs from the unincorporated area must also be authorized by the Sheriff or his officers. Regular Meeting of the Breckenridge City Commission January 7, 2025 4of6 Mayor Pro Tem Moore made a motion to approve Animal Interlocal with Stephens County and authorize the City Manager to execute the documents. Commissioner Durham seconded the motion. The Motion passed 3-0. 14. Discussion and any necessary action regarding consideration of obtaining a feasibility study on proposal to address Fire Station living quarters for employees City Manager Northrop reviewed the previous action taken by Commissioners to address the living quarters of the Fire Department stating that after further consideration of members of the Ad Hoc Committee, they would like commissioners to consider obtaining a feasibility study to get more definitive information on the condition ofthe existing Fire Station and the cost to remodel VS. using an industry-standard estimate as well as the cost of building a new modest metal building. Gary Baker & Associates have submitted a proposal to evaluate and submit more definitive costs to remodel the existing Fire Station versus a modest metal building. Commissioner Durham made a motion to approve the Ad Hoc Committee recommendation for a feasibility study to re-evaluate approved phases 2 and 3 and authorize the City Manager to execute the documents. Mayor Pro Tem Moore seconded the motion. The motion passed 2-1 with Mayor Sims voting nay. 15. Discussion and any necessary action regarding approval of Street Improvement Project- Phase 1 Change Order #1. City Manager Northrop explained this is a change order for the street improvement project to address on-site issues that have come up. The change order increases the contract price by $214,593.98. Mayor Pro Tem Moore made a motion to approve Change Order #1 for the Street Improvement Project and authorize the City Manager to execute the documents. Commissioner Durham seconded the motion. The motion passed 3-0. 16. Discussion regarding upcoming Solid Waste Contract Request for Proposals. Northrop stated that the current solid waste provider is Republic Services. Our contract is for eight years with an option to renew it for an additional eight years. The first eight years are up in July 2025. In order to keep competitive rates for residents the staff are preparing to issue a request for proposal. This agenda item is information only. No action taken. 17. Discussion and any necessary action regarding the second reading of Ordinance 2025-01; Texas Gas Service franchise agreement renewal. Mayor Pro Tem Moore made a motion to approve the second reading of Ordinance 2025-01 Texas Gas Service Franchise Agreement as presented. Commissioner Durham seconded the motion. The motion passed 3-0. Regular Meeting oft the Breckenridge City Commission January 7, 2025 5of6 RECEIVE REQUESTS FROM COMMISSION MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT MEETING AGENDA No requests. ADJOURN There being no further business, Mayor Sims adjourned the regular session at 7:29 p.m. Bob Sims, Mayor - OBAAR Jessica Sutter, City Secretary SREC a SEAL AS Regular Meeting of the Breckenridge City Commission January 7, 2025 6of6