NEW BUSINESS ITEM #1 ELECTION SERVICES CONTRACT BETWEENTHE BLANCO COUNTY ELECTIONS OFFICER AND CITY OF BLANCO, TEXAS THIS CONTRACT ("Election Services Contract" or "Contract") is made and entered into on this day, 2022, by and between the City of Blanco, Texas ("Entity"), and Kristen Spies, County Elections Officer for Blanco County, Texas, ("Elections Officer"), under the authority ofthe Texas Election Code Chapters 31 and 271, and upon approval ofthe Blanco County Commissioners Court and the City Council ofthe City, (collectively "Participating Parties") for the services to be performed by the Participating Parties in the MAY 6, 2023 UNIFORM ELECTION and the SPECIAL ELECTION (collectively, "Election") as outlined herein. NOW THEREFORE THIS CONTRACT is entered into for and in consideration of the mutual covenants and promises hereinafter set out, and for the purpose of ensuring that the Participating Parties understand the tasks each is to perform in connection with the Election as tollows: SECTION 1. DUTIES AND SERVICES OF ELECTIONS OFFICER The Elections Officer shall be responsible for performing the following duties and shall furnish the following services and equipment in connection with the Election: (a) Contact the owners or custodians of county-designated polling places and arrange for their use in the Election. (b) Contact the owner or custodian of some other public place (or if unavailable, private building) in the election precinct and arrange fori its use as a polling place ifthe county designated polling place in the precinct is unavailable for use in the Election. (c) Procure, prepare, and distribute all necessary election supplies, including: (1) ballots and ballot cards; (2) qualification field systems - "Knowlnk Poll-Pads"; (3) election kits; (4) voting booths, privacy dividers, ballot boxes; and (5) all necessary ADA compliant voting equipment. (d) Notify election judges oft the date, time, and place of any Election. (e) Arrange for the use of a central counting station and for the personnel and equipment needed at the counting station and assist in the preparation of programs and test materials for the tabulation ofthe ballots to be used with electronic voting equipment. (f) Publish the legal notices of the date, time, and place of the test of the electronic tabulating equipment and conduct such test; (g) Assist in the general overall supervision of the election and provide advisory services in connection with the decisions to be made and the actions to be taken by the officers who are responsible for holding the Election; 3rd Party Election Contract 2/Page (h) Prepare submission(s) ofvoting changes to the U.S. Department ofJustice, if necessary, under the federal Voting Rights Act of1965, as amended; and Perform all election duties in accordance with the Texas Election Code. SECTION 2. DUTIES AND SERVICES OF THE ENTITY The Entity shall be responsible for performing the following duties in connection with the Election: (a) The Participating Parties are responsible for the appointment of the presiding election judges and alternate election judges listed in "Exhibit B" for each Vote Center/polling place listed in "Exhibit B" subject to the eligibility. requirement found in the Texas Election Code Chapters 32 and 83. The Participating Parties acknowledge that approval of this Election Services Contract by the Entity shall constitute approval and appointment of the Judges and Alternate Judges listed in "Exhibit B" by the Entity. The Elections Officer will be responsible for the administration ofthe election judges. (b) As soon as possible after the candidate filing deadline, the Entity shall certify in writing to the Elections Officer the candidates' names (as each is to appear on the ballot) and offices sufficiently in advance to allow time to prepare the ballot and to conduct any necessary logic and accuracy testing. SECTION 3. GENERAL PROVISIONS (a) Nothing contained in this Contract shall authorize or permit a change in the officer, the place at which any document or record relating to the election is to be filed, the place at which any function is to be carried out, the officers who conduct the official canvass of the election returns, the officer to serve as custodian of the voted ballots or other election records, or any other nontransferable functions specified by Texas Election Code Section 31.096. (b) The Elections Officer is the agent of1 the Entity for the purposes of contacting the third parties with respect to the election expenses within the scope oft the Elections Officer's duties, and the Elections Officer is not liable for the Entities' failure to pay a claim. (c) The Elections Officer shall file copies of this Contract with the County Treasurer and the County Auditor of Blanco County, Texas. (d) This Contract is subject to the written approval of the political subdivision involved in the election and shall not be binding on the Entity until such written approval is obtained. (e) It is agreed that it is in the public interest of the Participating Parties, that Kristen Spies, Elections Officer, serve as the Early Voting Clerk forl both entities participating in this election. SECTION 4. COST OF SERVICES Costs. Entity agrees to pay a pro rata share of the actual costs incurred. The actual costs shall be prorated for all Participating Parties. 3rd Party Election Contract 3IPage Example: Registered Voters in County - 10,157 10157/13855 = 73.31% of total cost Registered Voters in Joint Entity A- 1,224 1224/13855= 8.83% of total cost Registered Voters in Joint Entity B -2,474 2474/13855- 17.86% of total cost Aggregate Registered Voters - 13,855 Administrative Fee. The Elections Officer shall also charge an administrative fee equal to 10% of the Entity's share of the cost of the Election or a minimum of $75.00. SECTION 5. ACKNOWLEDGMENT OF SHARED ELECTION The Entity acknowledges that the Election is a Joint Election under Texas Election Code Chapter 271, and that the Elections Officer, in accordance with T'exas Election Code Sections 31.092 and 31.093, may enter into a similar Joint Election Services Contract with other political subdivision(s) in the county (collectively, the Participating Parties") listed in Exhibit Cofthis Election Services Contract. In such event, the Entity understands and agrees that the costs of common polling places, ballots and programming, voting equipment, and the common set of election workers will be shared with the other Participating Parties. SECTION 6. MISCELLANEOUS PROVISIONS (a) This Contract shall be construed under and in accordance with applicable Federal and State laws, and all obligations of the parties created hereunder are performable in Blanco County, Texas. (b) In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. (c) In the case of an election contest solely challenging this Entity's election results, the cost of such contest, challenge, or litigation will be borne by the Entity. (d) In the case of a runoff election due to undecided races on the election, the cost of such runoff election will be borne by the entity and will be contracted for at such time. (e) In a joint election all participating parties share in the cost of such election. Therefore, if one or more parties withdraws, has unopposed candidates, or has circumstances which change the precincts or districts involved in the election, the cost to the other parties will inevitably be affected and will be adjusted and itemized in the final Actual Cost Report. (f) This Contract constitutes the sole and only agreement oft the parties hereto and supersedes any prior understanding of written or oral agreement between the parties respecting the written subject matter. By affixing his/her signature to this Contract, the party acknowledges, accepts 3rd Party Election Contract 4Page and approves all resolutions, documents and attachments/exhibits included as part of this Contract. (g) No amendment, modification, or alteration ofthe terms hereof shall be binding unless the same is in writing, and duly executed by the parties. SECTION 7. CANCELLATION OF ELECTION The Entity may cancel this Contract at any time. In the event that Entity cancels this Contract, Entity shall only be responsible for its share of expenses actually incurred prior to cancellation. IN WITNESS WHEREOF, the undersigned Parties have executed this Contract on the dates indicated below, and the Contract is effective on the date the last Party signs: CITY OF BLANCO, TEXAS By: Date: Rachel Lumpee Mayor City of Blanco Attest: By: Date: WITNESS: BLANCO COUNTY ELECTIONS OFFICER By: Date: Kristen Spies Blanco County Elections Officer Blanco County, TX 3rd Party Election Contract 5Page EXHIBIT A ESTIMATE OF COSTS 3rd Party Election Contract 6]Page EXHIIBIT B ELECTION JUDGES 3rd Party Election Contract 7IPage EXHIBIT C PARTICIPATING POLITICAL SUBDIVISIONS (PARTIES) 3rd Party Election Contract 8Page NEW BUSINESS ITEM #2 96 Ordinance a017-0-007 the City Council. Five (5) voting commissioners shall be residents of the City of Blanco or its extraterritorial jurisdiction (ETJ). Two voting members shall be citizens who own businesses or are employed within the city limits of] Blanco or its ETJ. WHEREAS, annually the Commissioners shall elect as a chairperson one of the five (5) commissioners from within the city limits of Blanco or its ETJ. WHEREAS, the current ordinance does not establish a term limit on the length of time that a commissioner can serve as a chairperson. WHEREAS, the Commissioners shall serve at the pleasure of the City Council for two-year terms expiring on the date of the May council meeting in odd-numbered years. Vacancies on the commission shall be filled within sixty days by the City Council for the remainder of the unexpired term. WHEREAS, the City Council has failed to reappoint Commissioners in accordance with the provisions of the Ordinance. WHEREAS, the Commission shall meet monthly two weeks prior to the scheduled meeting of the City Council. Public notice shall be given of the date and time of the meeting and the agenda to be considered in accordance with the Texas Government Code. WHEREAS, the Commission has failed to meet monthly two weeks prior to the scheduled meeting of the City Council, but has instead, meet monthly one week prior to the scheduled meeting of the City Council. WHEREAS, the commission shall keep minutes ofits proceedings. WHEREAS, upon consideration of all of the information presented, the City Council finds that in order to promote a clean, healthy, safe, and attractive environment for the citizens the City of Blanco; and WHEREAS, pursuant to Texas Local Government Code Section 51.001, the City has general authority to adopt an ordinance or police regulation that is for the good government, peace, or order of the City and is neçessary or proper for carrying out a power granted by law to the City; and WHEREAS, the City Council finds that the restrictions and/or amendments imposed by this Ordinance are reasonable, neçessary, and proper for the good government of1 the City of Blanco. NOW, THEREFORE, BE IT AND ITHEREBY IS ORDAINED by the City of. Blanco, Texas that this Ordinance be and hereby is adopted: 2/Page DocuSign Envelope ID: 9AA4351F-CAE1-4FEA-A41E-81A8B8B1B610 City of Blanco Application for Consideration for Appointment to Planning & Zoning Commission Name: Julie Alexander Shacklett Address: 301 4th Street, Blanco TX 78606 Home Phone: 210-872-0109 Alternate Phone: E-Mail Mleashanategmalcon Do you live inside the City Limits? Yes X No Are you registered to vote in Blanco County? Yes X No Are you a US Citizen? Yes X No Are you 18 years ofa age or older? Yes X No Has a final judgment been entered finding you totally mentally incapacitated; or partially mentally incapacitated without the right to vote? Yes No X Have you been convicted of a felony? Yes No X Have you lived inside the City Limits for over 6 months and the State for over 12 months? Yes X. No Please describe applicable experience (including work and volunteer experience), and why you want to serve on the P&Z. Experience serving on the Town of Hollywood Park EDC board for 2 years prior to moving to Blanco. Worked to achieve a positive and proactive approach to economic development while preserving the character of our great communitfy.Buliding a thriving small-town community by improving economic opportunity and provide maximum benefit to the community and its residents. Licensed Texas Real Estate Broker in the real estate industry for over 17 years, offering experience in residential, multi-family, commercial. and rural properties, resulting in hands onexperience in lifestyle enjoyment and flow of planning and zoning. I enjoy serving in the community I live in. Docusigned! by: 11/11/2022 Signature Mit Aluyandler Sladltt Date: B0F70738887D421.- Step 1: Fill Out This Application Step 2: Attach a cover letter or resume Step 3: Mail or Email the application and letter of interest or resume yec@ciyolbanco.con Ifyou have any questions please contact City Secretary, Laurie Cassidy, at (830) 833-4525, or email to cibyecipolhimoigox 301 4th Street Julie Blanco, Texas 78606 210-872-0109 vipashacsetregmal.con Alexander Shacklett Profile Resident and business owner in the City of Blanco with a love for the community and desire to serve the City. Offering a multitude of years of experience in the real estate industry and serving on previous small town boards with similar goals as the Planning and Zoning Committee. Experience Town of Hollywood Park, EDC, August 2019 - August 2021 Mission Statement of Hollywood Park EDC: Recruit and retain desirabie businesses that increase the tax base and revenues and bring quality jobs to the city. The EDC develops initiatives and proposals and implements specific economic development projects and programs to promote the growth and development of existing local businesses and businesses interested in locating to the Town of Hoilywood Park. Provide a communication link between the Town of Hollywood Park and the business community. To achieve a positive and proactive approach to economic development while preserving the character of our great community. Create balanced economic growth by recruiting and retaining desirable, diverse businesses while protecting the quality of life of our community. Building a thriving small-town community by improving economic opportunity and provide maximum benefit to the community and its residents. Texas Real Estate Broker, Over 17 years of real estate experience Experience in residential, multi-family, commercial and rural property sales. Understand the importance Zoning is important to promote and manage growth and to help residents and businesses manage expectations about what they and their neighbors can do with their property. Forbes, Feb 10, 2020: "Real estate professionals have personal relationships with their hometowns and surrounding communities. We must know what is happening with municipal governments, neighborhoods, local schools and nearby businesses. We also know where to shop, eat, play and find the best ice cream cone in town." Education Bachelor of Arts, Texas State University, San Marcos, Texas NEW BUSINESS ITEM #3 0 A 5 NEW BUSINESS ITEM #4 NEW BUSINESS ITEM #5 Citp of Blanco TEX S P.O. Box 750 Blanco, Texas 78606 22 2 Office 830-833-4525 Fax 830-833-4121 STAFF REPORT: 12-20-22 DESCRIPTION: Council to approve a resolution to commit to funding the difference between the roughly $300,000 TDA CDBG grant and the $1,437,847 construction bid (plus engineering and other professional fees). The gap in funding is estimated to be about $1.2 million. ANALYSIS: Resolution is required for the City to receive the extension of1 the TDA CDBG grant. City staff met with our financial advisor Craig Cunningham and a Tax Note will be recommended because it is the easiest to pay off, transfer, or convert to a different kind of note. It becomes part oft the debt service in the Interest and Sinking fund (1&S) but it is a 7 year note. As discussed, we have always planned to request financing from the Texas Water Development Board and this seems to be the easiest way to secure the financing short term. In an event we can'treceive low interest financing (and loan forgiveness) from TWDB this note could be refinanced into a 25 or 30 year amortized note. Our financial advisor, Craig Cunningham will provide a presentation in January before City Council votes on the specific financing. FISCAL IMPACT: $1.275 million in loan and cost RECOMMENDATION: Staff recommendation is for Council to approve the resolution to commit to fund roughly $1.2 million for the construction of the lift station project. Amendment Resolution Resolution No. 2022-R-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BLANCO, TEXAS, authorizing the Mayor or her designee to submit a contract amendment request for the Texas Community Development Block Grant (TXCDBG) Program, Community Development Fund contract between the City of Blanco and the Texas Department of Agriculture, Contract Number 7220040. WHEREAS, the City of Blanco entered into a contract with the State of Texas to make improvements to the city's sewer system; and WHEREAS, the City of Blanco wishes to construct a new main lift station to mitigate service interruption during flood events as previously submitted in Performance Statement Modification No. 1 of the TXCDBG Contract Number 7220040; and WHEREAS, the City of Blanco wishes to commit the additional match necessary to complete the project; and WHEREAS, the City of Blanco TXCDBG Contract Number 7220040 end-date is January 31, 2023; and WHEREAS, the City of Blanco opened construction bids for this project on December 15th, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLANCO, TEXAS: 1. The City Council authorizes a contract amendment request be submitted to the Texas Department of Agriculture for the following proposed activities: Amend Exhibit C, Project Implementation Schedule to request an extension of time to complete the relocation of the Main Lift Station per TXCDBG contract 7220040. 2. The City Council directs and authorizes the Mayor to execute all necessary documents as may be required to initiate and process this contract amendment request. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Blanco, Texas, on the day of December 2022. Rachel Lumpee, Mayor ATTEST: Laurie Cassidy, City Secretary City of Blanco - Tax Note as of 12.15.22 Sources & Uses Dated 02/15/20231 Delivered 02/15/2023 Sources Of Funds Par Amount of Bonds $1,275,000:00 Total Sources $1,275,000.00 Uses Of Funds Costs of Issuance 74,912.50 Deposit to Project Construction Fund 1,200,000.00 Rounding Amount 87.50 Total Uses $1,275,000.00 City ofE Blanco Tax! Note I SINGLE PURPOSE I 12/15/2022 I 12:54 PM D.A. Davidson & Co. Public Finance-Dallas, TX City of Blanco - Tax Note as of12.15.22 Net Debt Service Schedule Fiscal Date Principal Coupon Interest Total P+I Net New D/S Total 02/15/2023 08/15/2023 22,950.00 22,950.00 22,950.00 09/30/2023 22,950.00 02/15/2024 22,950.00 22,950.00 22,950.00 08/15/2024 22,950.00 22,950.00 22,950.00 09/30/2024 45,900.00 02/15/2025 195,000.00 3.600% 22,950.00 217,950.00 217,950.00 08/15/2025 19,440.00 19,440.00 19,440.00 09/30/2025 237,390.00 02/15/2026 200,000.00 3.600% 19,440.00 219,440.00 219,440.00 08/15/2026 15,840.00 15,840.00 15,840.00 09/30/2026 235,280.00 02/15/2027 210,000.00 3.600% 15,840.00 225,840.00 225,840.00 08/15/2027 12,060.00 12,060.00 12,060.00 09/30/2027 237,900.00 02/15/2028 215,000.00 3.600% 12,060.00 227,060.00 227,060.00 08/15/2028 8,190.00 8,190.00 8,190.00 09/30/2028 235,250.00 02/15/2029 225,000.00 3.600% 8,190.00 233,190.00 233,190.00 08/15/2029 4,140.00 4,140.00 4,140.00 09/30/2029 237,330.00 02/15/2030 230,000.00 3.600% 4,140.00 234,140.00 234,140.00 09/30/2030 234,140.00 Total $1,275,000.00 $211,140.00 $1,486,140.00 $1,486,140.00 City of Blanco. Tax Note I SINGLE PURPOSE I 12/15/2022 I 12:541 PM D.A. Davidson & Co. Public Finance-Dallas, TX City of Blanco - Tax Note as of 12.15.22 Net Debt Service Schedule Date Principal Coupon Interest Total P+1 Net New D/S 09/30/2023 22,950.00 22,950.00 22,950.00 09/30/2024 45,900.00 45,900.00 45,900.00 09/30/2025 195,000.00 3.600% 42,390.00 237,390.00 237,390.00 09/30/2026 200,000.00 3.600% 35,280.00 235,280.00 235,280.00 09/30/2027 210,000.00 3.600% 27,900.00 237,900.00 237,900.00 09/30/2028 215,000.00 3.600% 20,250.00 235,250.00 235,250.00 09/30/2029 225,000.00 3.600% 12,330.00 237,330.00 237,330.00 09/30/2030 230,000.00 3.600% 4,140.00 234,140.00 234,140.00 Total $1,275,000.00 $211,140.00 $1,486,140.00 $1,486,140.00 City of Blanco. Taxl Note I SINGLE PURPOSE I 12/15/2022 - 12:54 PM D.A. Davidson & Co. Public Finance-Dallas, TX City of Blanco - Tax Note as of 12.15.22 Pricing Summary Maturity Maturity Type of Bond Coupon Yield Value Price Dollar Price 02/15/2030 Term. 1 Coupon 3.600%. 3.600% 1,275,000.00 100.000% 1,275,000.00 Total $1,275,000.00 $1,275,000.00 Bid Information Par Amount of Bonds $1,275,000.00 Gross Production $1,275,000.00 Bid (100.000%) 1,275,000.00 Total Purchase Price $1,275,000.00 Bond Year Dollars $5,865.00 Average Life 4.600 Years Average Coupon 3.6000000% Net Interest Cost (NIC) 3.6000000% True Interest Cost (TIC) 3.6000000% City of Blanco. Tax Note I SINGLE PURPOSE I 12/15/2022 I 12:54 PM D.A. Davidson & Co. Public Finance-Dallas, TX City of Blanco - Tax Note as of 12.15.22 Detail Costs Of Issuance Dated 02/15/2023 Delivered 02/15/2023 COSTS OF ISSUANCE DETAIL Financial Advisor $48,500.00 Bond Counsel $17,500.00 AG Fee $1,275.00 Lender Counsel $3,500.00 MAC Fee $637.50 Miscellaneous $3,500.00 TOTAL $74,912.50 City of Blanco Tax! Note I SINGLE PURPOSE I 12/15/2022 I 12:54 PM D.A. Davidson & Co. Public Finance-Dallas, TX NEW BUSINESS ITEM #6