TY A Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore EST a1 Gayle Jones, Council Member & Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF HIE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:00 PM Monday, December 9th, 2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX 76511 For citizen comments, please contact Brenda Kelley, City Secretary at mmssureharetsa. CALL TO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION CITIZAENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on afuture meeting agenda. Public comments are limited to 3 minutes.) BOARDS, COMMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATION a. Library b. Cemetery C. Parks CONSENT AGENDA (The Consent Agenda includes non-controversid. and routine items the Council may act on with one single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 1. Receive monthly department reports: a. City Administrator b. City Secretary C. Municipal Court d. Development Services e. Utility Billing f. Public Works g. Police 2. Approve minutes from the following meeting: a. 11.11.2024 - Special b. 11.25.2024 - Regular REGULAR AGENDA: REVIEWDISCUSS AND CONSIDER. ACTION Page 1 nf 3 Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member 3. Consideration and possible action to approve the bid of $353,483 from Wellcraft Builders for the Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project No. 0213-23002. FUTURE AGENDA ITEMS ADJOURN AlL items listed on the agenda are eligible for discussion and/or action. The City Council reserves the right to retire into executive session at any time during the course of this meeting to deliberate any of the matters listed, as authorized by Texas Government 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about gifts and donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development). Allfinal deliberations and actions of the governing body shall be held in an open meeting as required by Texas Government Code 551.102. Icertify this agenda was posted, pursuant to Texas Government Code 551.043, at least 72 hours prior to the commencement of the meeting in accordance with the Texas Open Meetings Act. Posted Friday, December 6th, 2024, at or before 6:00 P.M. Guebely 12-6-24 Posted by /s/ Brenda Kelley - Bity Clerk Page 2 of3 TML Statistics Norember 2634 Total Visitors 59 New Patrons Books Checked Out 8 Books Checked In 5 Computer Lab 2 Programs Program Attendees 37 Volunteer Hours Employee Hours 99 Teinert Memorial Library November 2024 Report Y 0x CHAD MEES, MAYOR GAYLEJONES, COUNCILMAN 189 VICKIE COOPER, COUNCILMAN 6 JESSE LUNA, COUNCILMAN JACKIE IVICIC, COUNCILMAN SHELTON GILMORE, COUNCILMAN CITY CLERK MONTHLY REPORT November 2024 Open Records Request's a. 41 requests b. 4 closed records. C. Ois pending. City council meetings were held on November 12th and the 25th. Brenda Kelley City Clerk 140 WEST CLARK STREET POSTOFFICE DRAWER H BARTLETT, TEXAS 76511 254.527.32/90PFICF - 254.527.4280AX CHAD. MEES, MAYOR VICKIE COOPER, MAYOR PRO TEM ESt. GAYLE JONES, COUNCILMAN JESSE LUNA, COUNCILMAN & SHELTON GILMORE, COUNCILMAN JACKIE IVICIC, COUNCILMAN Date: December 2, 2024 Report: Monthly Utilities Report Report Dates: November 1 through November 30, 2024 Credit Card $653,66.38 Checks $137,118.71 Cash $58,692.97 ACH $257.62 Total $261,435.68 Deposit Revenue $1,200.00 Paper Bills 683 Number of Active Accounts 634 New Residents 6 Payment Plan Households 14 Disconnect Work Orders 16 Remain Disconnected 4 140 WEST CLARK STREET POST OFFICE DRAWER H BARTLETT, TEXAS 76511 254.527,32/90FFICE 254.527.4280FAX CHAD MEES, MAYOR VICKIE COOPER, PRO TEMPORE EST. 1891 JACKIE. IVICIC, COUNCILMAN & JESSE LUNA, COUNCILMAN 4 GAYLE. JONES, COUNCILMAN SHELTON GILMORE, COUNCILMAN Date 12/05/2024 Monthly Report: Development Services Department As of 11/30/2024 All building permits are subject to abide by City of Bartlett developmental zonings and building ordinances accordingly. Permits Received/Issued Residential Commercial New Permits Applications 4 2 Received Building Permits Issued 4 Plan Reviews Denied 2 Plan Review Failures Uncertified Plans 2 Site Maps 0 Incomplete Information 0 1 Other 0 Demolition Permits Issued 0 Permit Renewal 0 140 WEST CLARK STREET POSTOFFICE DRAWER H BARTLETT, TEXAS 76511 254.52732190PPCE 254.527.4280 FAX EST. 891 & - - DEPARTMENT REPORTS = Public Works ork Order Total 208 Total Work Orders Rereads Disconnects Miscellaneous Water Leaks Street Repair Locates Water Line Repair Flush Fire Hydrants Low water Pressure Meter Exchange 3 Meter set 1 General Sewer Jet Mow EST a & DEPARTMENT REPORTS - Public Works Special Projects GENERAL 42 water meter repair 6 Utility tap 4 Read meters 10 Locates 31 Water meter set 10 Connects Low water pressure Limbs on line Flush fire hydrants 7 Water lines repair 42 Water leaks water brush pickups Mow Sewer jet back ups 2 Sewer line repair 2 EST. 1891 & DEPARTMENT REPORTS = Public Works ELECTRIC POWER OUTAGE 4 LOW HANGING WIRE 2 LIMB ON LINE 0 ELECTRIC DOWN STREET LIGHTS REPAIR 6 ELECTRIC METER REPAIR METER PULL 5 ELECTRIC ISSUE REREADS 19 CONNECTS 4 DISCONNECTS 4 Meter set 2 street repair tree trimming EST 9 & DEPARTMENT REPORTS - Public Works UPDATES NOVEMBER 2024 CONTRACTORS TAP 6"INCH SEWER MAIN LINE ON W. BROOK STREET WAS 14 FEET DEEP CITY CREW TAP A 2"INCH WATER LINE TO 6" INCH WATER MAIN LINE FOR WATER FOR STONE PACK. 31 MOBILE HOMES HAVE WATER TAPS AND SEWER TAPS,READY FOR SERVICES. STILL WORKING ON HAULING DIRT AND DEBRI ON STONE PACK. CONTRACTORS REPLACE 140 FEET OF 8" INCH SEWER LINE ON W. BELL STREET,DUE TO 8" MAIN SEWER LINE KEPT BACKING UP SEWER. HAD A LOT OF SPOTS BROKEN AND REPLACE FORM OUR CREW THEY INSTALLED 6" INCH PIPE ON 8" SEWER MAIN LINE CAUSEING TO: SLOW DOWN FLOW AND DEBRI GOING THREW. ELECTRIC CREW HANG CHRISTMAS LIGHTS DOWN TOWN. TOTAL ONAT ATE OFFICER BARTLETT POLICE DEPARTMENT CHIEF MARKUS HOLT 202 NORTH, DALTON STREET BARTLETT, TEXAS 76511 (254)527-3733 OFFICE (254) 527-4256(FAX) Below are the Event Priority Levels and Event Count for Dispatched Calls of Service Event Priority Level Event Count 1 10 2 27 3 47 4 42 Total Dispatched Calls of Service (Bell County): 126 Calls of Service Total Non-Dispatched Calls of Service: 59 Calls of Service (No Event Priority Level) Total Active Investigations: 6 Investigations Active Total Closed Investigations: 3 Investigations Pending Investigations Sent to District/County Attorney: 8 Investigations Arrests/Warrants: 4 (Possession of a Controlled Substance- Methampnetamine, Driving while Intoxicated, Theft of Property, Assault Bodily Injury) Total Dispatched Calls of Service Including Active Investigations, Arrests/Warrants and Non-Dispatched Calls of Service: 195 Calls of Service a uS FFICER BARTLETT POLICE DEPARTMENT CHIEF MARKUS HOLT 202 NORTH DALTON STREET BARTLETT, TEXAS 76511 (254)527-3733 OFFICE (254) 527-4256(FAX) Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Special Called Meeting 6:00 PM Tuesday November 12th, 2024 Bartlett City Hall 140 W. Clark St, Bartlett, Texas 76511 For citizen comments, please contact Brenda Kelley, City Secretary at mdsisartelartstiw. CALL TO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION Call to order at 6:01 PM CM Gilmore absent Quorum declared CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on aj future meeting agenda. Public comments are limited to 3 minutes.) No one signed up to speak BOARDS, COMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATION 1. Cemetery Committee Monthly Update CM Jones gave update on work being done. 2. Teinert Memorial Library Board Monthly Update CM Luna gave update on volunteers. 3. Municipal Development District (MDD) Monthly Update CA Flores gave update on grants and MDD 4. Parks & Facilities Committee Monthly Update Mayor Mees gave update on progress of the working being done at the Becky Caldwell ballfield. CONSENT AGENDA (The Consent Agenda includes non-controversia. and routine items the Council may act on with one single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 5. Receive monthly department reports: a. City Secretary b. Municipal Court C. Accounting d. Utility Billing e. Development Services f. Public Works g. Police 6. Approve minutes from the following meeting: a. 10-15-2024 Special Meeting b. 10-28-2024 - Regular Meeting MPT Cooper made the motion to approve the consent agenda as presented. CM Ivicic seconded the motion. Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member & Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member Motion passed 4-0 PUBLIC HEARINGS / ORDINANCES N/A REGULAR: AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 1. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-01 requesting financial participation from the Texas Water Development Board (TWDB) Clean Water State Revolving Fund (CWSRF) and authorize the filing of an application for financial participation. CM Ivicic made the motion to approve Resolution 2024-11-12-01 requesting financial participation from the Texas Water Development Board (TWDB) Clean Water State Revolving Fund (CWSRF) and authorize the filing of an application for financial participation. CM. Jones seconded the motion. 2. Discuss, review, and take any neçessary action to approve Resolution 2024-11-12-02, Proposal for Professional services by MRB Group for the TWDB Wastewater Treatment Plant and Collection System Improvements Construction Phase Services. MPT Cooper made the motion to approve Resolution 2024-11-12-02 Proposal for Professional services by MRB Group for the TWDB Wastewater Treatment Plant and Collection System Improvements Construction Phase Services. CM Jones seconded the motion 3. Discuss, review, and take any necessary action to approve Resolution 2024-11-12-03 approving the TWDB CWSRF funding application and appoint the City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of Bartlett to submit the TWDB CWSRF request for funding application. MPT Cooper made the motion to approve Resolution 2024-11-12-03 approving the TWDB CWSRF funding application and appoint the City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of Bartlett to submit the TWDB CWSRF request for funding application. 4. Discuss, review, and take any necessary action to approve to form the Application Affidavit for City Administrator, Adrian Flores, to be the authorized representative on behalf of the City of Bartlett to the request for funding under the TWDB CWSRF. CM Ivicic made the motion to approve the Application Affidavit for City Administrator Adrian Flores to be the authorized representative on behalf of the City of Bartlett to the request for funding under the TWDB CWSRF. 5. Discuss, review, and take any necessary action to approve or change 2024 Christmas Party for Employees in accordance with Local Government Code Title 5 Chapter 176. Discussion for Mayor Mees to check with Emily Kruse from Red and White about Turkey,Ham or Briskit meal baskets, also, the city will provide a $50 gift card for each employee and the council will serve lunch on Monday December 23, 2024 and possibly dismiss work early for the employees. FUTURE AGENDA ITEMS 1. Longevity Pay raise for Employees Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore S1. Gayle Jones, Council Member & Jackie Ivicic, Council Member 9 Jesse Luna, Council Member Shelton Gilmore, Council Member ADJOURN MPT Cooper made the motion to adjourn the meeting. CM Ivicic seconded the motion. Meeting adjourned at 6:57 PM MINUTES APPROVED: X Chad Mees Date Mayor ATTEST: - Brenda Kelley Date City Clerk Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member & Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:00 PM Monday, November 25th, 2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX 76511 For citizen comments, please contact Brenda Kelley, City Secretary at mspisartelareta. CALL TO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION Call to Order at 6:00 PM CM Gilmore was absent. CM Jones arrived at 06:06pm Quorum declared CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on aj future meeting agenda. Public comments are limited to 3 minutes.) No one signed up to speak REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 1. Discuss, review, and take any necessary action to appoint Dwayne Anderson as the Municipal Treasurer. CM Ivicic made the motion to appoint Dwayne Anderson as a part time Municipal Treasurer with no contract per personnel handbook. MPT Cooper seconded the motion. Motion passed 4-0 2. Discuss, review, and take any necessary action to approve Bartlett 2024-2025 American Rescue Plan Act (ARPA) Spend Plan to improve city-wide water and wastewater infrastructure improvements and metering operations. CM Ivicic made the motion to approve Bartlett 2024-2025 American Rescue Plan Act (ARPA) Spend Plan to improve city-wide water and wastewater infrastructure improvements and metering operations. MPT Cooper seconded the motion. Motion passed 4-0 3. Discuss, review, and take any necessary action to approve Ordinance 2024-11-25-01 Amendment to Bartlett Utility Billing Schedule. CM Ivicic made the motion to approve Ordinance 2024-11-25-01 Amendment to Bartlett Utility Billing Schedule. MPT Cooper seconded the motion. Motion passed 4-0. 4. Discuss, review, and take any necessary action to amend the Employee Handbook (Personnel Manual): LONGEVITY PAY. CM Ivicic made the motion to amend the Employee Handbook (Personnel Manual): Longevity Pay to $5 per month. Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member 6 Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member CM Luna seconded the motion. Motion passed 4-0 5. Discuss, review, and take any necessary action to approve the Interlocal Agreement with Bartlett Independent School District Public Improvement Reimbursements MPT Cooper made the motion to approve the Interlocal Agreement with Bartlett Independent School District Public Improvement Reimbursements. CM Luna seconded the motion. Motion passed 4-0 6. Enter executive in accordance with Texas Government Code, Section 551.071 & 551.086, et seq., the City Council will recess into Executive Session (Closed Meeting) to discuss the following: a. Interlocal Agreement Transmission Operator Closed session at 7:26 PM Opened session at 7:35 pm 7. Discuss, review, and take any necessary action to approve Interlocal Agreement Transmission Operator CM Jones made the motion to approve Item #7 from Executive Session for the approval of the Interlocal Agreement Transmission Operator. MPT Cooper seconded the motion. 8. Discuss, review, and take any necessary action to approve Market Participant Agency Agreement Granbury Transmission Operator CM Jones made the motion to approve Item #8 from Executive Session for the approval of the Market Participant Agency Agreement. CM vicic seconded the motion. 9. Discuss, review, and take any necessary action to approve Transmission Operator Agent Agreement MPT Cooper made the motion to approve Item #9 from Executive Session for the approval of Transmission Operator Agent Agreement. CM Ivicic seconded the motion FUTURE AGENDA ITEMS ADJOURN MPT Cooper made the motion to adjourn the meeting. CM Ivicic seconded the motion. Motion carried. Meeting adjourned at 7:56 PM Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member & Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member MINUTES. APPROVED: X Chad Mees Date Mayor ATTEST: X Brenda Kelley Date City Clerk Pape 3 of 3 Advancing Communities MRB Group November 21, 2024 Mr. Chad Mees Mayor City of Bartlett 140 W Clark St Bartlett, TX 76511 Re: City of Bartlett Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project No. 0213.23002 Dear Mr. Mees, We have reviewed the bids for the above referenced project and prepared the enclosed Bid Tabulation Report. Four bids were received with prices ranging between the lowest total bid at $640,695.00 to the highest at $809,794.00. The base bids ranged from $368,684.00 to $534,344.00. The engineer's opinion of probable cost was $313,161.00 (base) and $137,900.00 (alternate 1) for a total estimated project cost of $451.061.00. Due to funding, the City of Bartlett decided to pursue the base bid since the funds would not cover the base bids plus alternate as bid. The apparent low bid, Wellcraft Builders was the lowest qualified and responsive bidder at $353,483.00 (base). Through a review of their current and previous experience in the past five years through discussions with the project owners, it was determined that Wellcraft Builders has delivered quality projects on time for private and municipal clients that would work with them again. Wellcraft Builders appears to have the qualifications and ability to provide the variety of services required in this project and MRB recommends awarding the construction contract to them. Sincerely, bs - - A PE. Solomon Thomas, P.E. MRB Group Attachments: Bid Tabulation Report 303) W. Calhoun Avenue o Temple, TX7 76501 e 254-771-2054 TBPE Firm Registration Number F-10615 - a & 8 5 5 o a 3 & 8 5 3 E a la & 8 a 5 2 Z E 9 9 - - - 9 2 2 9 2 5 E 5 & 5 3 S S A s 3 6A s 3 s SA 5 3 a 6A S - - 3 6 3 3 3 - 8 3 3 0 6A S a A 0 S - T 00 5 3 & 3 P - E E 5 E 1 a 6 s a S - A o 8 8