Chad Y 14 Mees, Mayor Vickie Cooper, Mayor Pro-Tempore EST 89 Gayle Jones, Council Member & Jackie Ivicic, Council Member - Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:00 PM Monday, January 13th, 2025 Bartlett City Hall 140 W Clark Street, Bartlett, TX 76511 For citizen comments, please contact Brenda Kelley, City Secretary at (municipalcourt@bartiett-tx.Is). CALL TO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on a future meeting agenda. Public comments are limited to 3 minutes.) BOARDS, COMMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATIONS 1. Cemetery Committee Monthly Update 2. Teinert Memorial Library Board Monthly Update 3. Municipal Development District (MDD) Monthly Update 4. Parks & Facilities Committee Monthly Update CONSENT AGENDA (The Consent Agenda includes non-controversial. and routine items the Council may act on with one single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 5. Receive monthly department reports: a. City Secretary b. Municipal Treasurer C. Municipal Court d. Permits e. Utility Billing f. Accounts Payables g. Public Works 6. Approve minutes from the following meeting: a. 12-09-2024 - Regular EXECUTIVE SESSION In accordance with Texas Government Code, Section551.001, et seq., the City Council will recess into Executive Session (closed meeting) to discuss the following: Page 1 of 3 LT Chad - Mees, Mayor Vickie Cooper, Mayor Pro-Tempore EST Gayle Jones, Council Member & Jackie Ivicic, Council Member 4 Jesse Luna, Council Member Shelton Gilmore, Council Member 1. $551.071 of local government code: a. Consultation with Attorney regarding possible meter tampering. 2. $551.071 of local government code: b. Consultation with Attorney regarding Unifirst Contract. Reconvene into Open Session: a. Take action, if any, on matters discussed in Executive Session. REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 1. Discuss, review, and take any necessary action to authorize the use of up to $10,000 from the Community Development Fund to restore vandalized structures. More specifically, these funds shall specifically address the graffiti of exterior finishes and walls of permanent structures. This does not include automobiles, temporary structures, or damages to non exterior finishes or walls of permanent structures. 2. Discuss, review, and take any necessary action for the summer seasonal employees: establish seasonal hiring of (3) lifeguards and one (1) lead lifeguard and manager. 3. Discuss, review, and take any necessary action to consider the approval of the Bell County Election administrative services contract. 4. Discuss, review, and take any necessary action for the Don L. Allman CPA service agreement to perform the fiscal Year 2023-2024 audit. 5. Discuss, review, and take any necessary action for the approval of the financing of two patrol vehicles up to $198,000 secured by lender. 6. Discuss, review, and take any necessary action to Award Drinking Water State Revolving Fund FY 2025 Bid for engineering services. 7. Discuss, review, and take any necessary action to Award Drinking Water State Revolving Fund FY 2025 Bid for financial advisor services. 8. Discuss, review, and take any necessary action to Award Drinking Water State Revolving Fund FY 2025 Bid for bond council service. 9. Discuss, review, and take any necessary action to address Council Member Place 5 vacancy. 10. Discuss, review, and take any necessary action to address council member terms for the May 3rd 2025 election. EXECUTIVE SESSION In accordance with Texas Government Code, Section551.001, et seq., the City Council will recess into Executive Session (closed meeting) to discuss the following: 3. $551.071 of local government code: C. Consultation with Attorney regarding possible meter tampering. 4. $551.071 of local government code: d. Consultation with Attorney regarding Unifirst Contract. Reconvene into Open Session: b. Take action, if any, on matters discussed in Executive Session. FUTURE AGENDA ITEMS Page 2 of 3 - Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore EST. Gayle Jones, Council Member & Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member ADJOURN All items listed on the agenda are eligible for discussion and/or action. The City Council reserves the right to retire into executive session at any time during the course of this meeting to deliberate any of the matters listed, as authorized by Texas Government 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about gifts and donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development). Allf final deliberations and actions of the governing body shall be held in an open meeting as required by Texas Government Code 551.102. I certify this agenda was posted, pursuant to Texas Government Code 551.043, at least 72 hours prior to the commencement of the meeting in accordance with the Texas Open Meetings Act. Posted Friday, January 10th, 2025 at or before 6:00 P.M. / RLET - 1-ID-25 Posted by /s/ Brenda Kelley - Cigflerk Page 3 of 3 8 CHAD. MEES, MAYOR GAYLEJONES, COUNCILMAN 1891 VICKIE COOPER, COUNCILMAN & JESSE LUNA, COUNCILMAN - JACKIE IVICIC, COUNCILMAN SHELTON GILMORE, COUNCILMAN CITY CLERK MONTHLY REPORT December 2024 Open Records Request's a. 4 requests b. 4 closed records. C. Ois pending. Election for Council Members on May 5, 2025 has begun. Packets will be ready on 1/08/25 estimated. Brenda Kelley City Clerk 140 WESTCLARK STREET POST OFFICE DRAWER H BARTLETT, TEXAS 76511 254.527.32190FFICH 254.527.4280FAX CTY 4 & City of Bartlett Municipal Treasurer's Report 1/13/2025 Bank Balances 1/9/2025 Last Activity Community Film Fund *2539 $ 34,645.43 12/13/2024 Library Fund *0673 6,507.92 11/24/2024 Utility Deposits *1799 6 21,090.32 12/29/2023 2021 Limited Tax Notes *2206 $ 138,935.12 5/21/2024 Police Dept Seizure Account *3313 d 3,350.42 Cemetery Account *0070 $ 16,975.80 1/6/2025 General Fund Account *0089 $ 393,559.30 1/9/2025 Electric Fund *0118 S 2,689.16 9/25/2024 Blue Santa Account *2167 1,569.92 1/25/2023 2013-2014 CDBG *2183 218,435.33 11/2/2023 2 TWDB Escrow *2458 1,590.50 12/17/2024 Bond Series 2012 Interest & Sinking Fund *2474 18,731.30 3/13/2024 Hotel Occupancy Tax Account *2562 $ 1,843.96 1/3/2025 Total Cash Balances-Cadence Bank $ 859,924.48 Property Tax Levied: 10/30/2024 1&S Property Tax 103,310.71 M&0 Property Tax $ 774,888.74 Total Levied $ 878,199.45 Collected 1/9/2025 $ (480,836.74) 55% Balance to Collect $ 397,362.71 Debt Balances: 1/9/2025 Next Payment Date $1,375,000 General Obligation Refunding Bonds, Series 2 $ 225,000.00 $ 112,688.75 3/1/2025 $1,000,000 Limited Tax & Revenue Notes, Series 2021 $ 705,000.00 $ 170,957.25 3/1/2025 $750,000 Tax Notes, Series 2024 $ 750,000.00 $ 38,289.06 3/1/2025 $745,000 Combo Tax & Surplus Rev Cert of Oblig., Series : $ 745,000.00 $ 29,246.75 3/1/2025 Total Debt Balances $ 2,425,000.00 $ 351,181.81 Other Items: Discuss Audit Findings, prior-year Software Training Completed Balance Sheet Reconciled to 2023 Audit CHAD MEES, MAYOR VICKIE COOPER, PRO TEMPORE JACKIE IVICIC, COUNCILMAN JESSE. LUNA, COUNCILMAN & GAYLEJONES, COUNCILMAN SHELTON GILMORE, COUNCILMAN Date 01/06/2024 Monthly Report: Development Services Department As of 12/31/2024 All building permits are subject to abide by City of Bartlett developmental zonings and building ordinances accordingly. Permits Received/Issued Residential Commercial New Permits Applications 2 Received Building Permits Issued 1 0 Plan Reviews Denied 1 2 Plan Review Failures Uncertified Plans 1 Site Maps 0 Incomplete Information 0 2 Other 0 Demolition Permits Issued 1 Permit Renewal 0 140 WESTCLARK STREET POSTOFFICE DRAWER. H BARTLETT, TEXAS 76511 254327.32/90HFICE - 254.527.42801 FAX Report 1/3/2025 11:21:31 Al 1/3/2025 11:21:30 AM Council Report Billing Period 12/1/2024 12/31/2024 Utility Bills Disbursed Count Amount Active 644 $173,406.32 Pending Disconnect 1 $32.50 Pending Connect 5 $407.09 First Bill 7 $553.30 Final Bill 3 $52.55 Backdated Move In Date 21 $4,614.57 Exclude From Bill Print 4 $65.04 Pending Cutoff Nonpayment 67 $19,948.81 Pending Connect, Pending Cutc 2 $230.58 Backdated Move In Date, Pendi 2 $291.49 Exclude From Bill Print, Pending 1 $0.00 Landlord 3 $546.18 Pending Cutoff Nonpayment, Li 1 $65.00 Bill To Service Address 1 $398.98 Pending Disconnect, Bill To Sen 1 $0.00 Pending Cutoff Nonpayment, B 1 $0.00 Total 764 $200,612.41 Payments Received Count Amount Cash 179 $46,711.97 Change 147 ($1,419.95) Check 370 $113,323.55 CreditCard 220 $54,565.00 Other 2 $298.13 Total 918 $213,478.70 8o0.00 + bpasit 314,278.70 Service Orders Completed Count Meter Exchange 11 General 77 Meter Pull 8 Connect 7 n sprenosheel Meter Set 6 Balcaceo Disconnect - Move Out 3 BK Reread b Total 118 Service Categories Count Amount DUMPSTER MISCELLANEOUS 4 $2,118.75 Page 11 1/3/2025 11:21:31 A DUMPSTER 3 YARDS 5 $400.00 DUMPSTER 4 YARD 4 $470.00 DUMPSTER 6 YARD 1 $130.00 DUMPSTER 8 YD X2 2 $465.00 6) YARDX2 2 $360.00 ELECTRIC COMMERCIAL 83 $21,774.18 ELECTRIC VAPOR LIGHT 30 $192.00 ELECTRIC RESIDENTIAL 623 $82,997.56 GARBAGE RESIDENTIAL 614 $16,653.38 SEWER RESIDENTIAL 572 $18,457.90 TIME WARRANT REPAY 1 $0.00 SEWER COMMERCIAL 50 $4,085.00 Water/WWTP Improvement Loi 659 $5,568.32 WATER RESIDENTIAL 590 $36,523.97 WATER COMMERCIAL 65 $7,533.66 SEWER COMMERCIAL PRISON 1 $1,028.95 DUMPSTER 2 YARDS 3 $205.48 Total $198,964.15 Past Due Summary Accounts to Penaliz Excluded Accounts Subject to Penalty Total Penalized Deposit Report Summary Deposit Amount Paid Amount Applied/Refunded A Transferred Amount $1,500.00 $800.00 $0.00 $0.00 Page 2 $ EST. & 4 DEPARTMENT REPORTS - Public Works December Work Orders Total 132 Total Work Orders Rereads Disconnects Miscellaneous Water Leaks Street Repair Locates Water Line Repair Flush Fire Hydrants Low water Pressure Meter Exchange Meter set General Sewer Jet Mow LY EST 85 & DEPARTMENT REPORTS - Public Works Special Projects 1 GENERAL 42 water meter repair 1 Utility TAP BUILD OUT 1 Read meters 8 books Locates Water meter set Connects Low water pressure Limbs on line Flush fire hydrants Water lines repair Water leaks Water METER EXCHANGE 10 brush pickups Mow 1 Sewer jet back ups 6 Sewer line repair 3 a Y 4 EST. 091 & 4 DEPARTMENT REPORTS - Public Works ELECTRIC POWER OUTAGE LOW HANGING WIRE 1 LIMB ON LINE ELECTRIC DOWN STREET LIGHTS REPAIR ELECTRIC METER REPAIR METER PULL 16 ELECTRIC ISSUE REREADS CONNECTS 16 DISCONNECTS 16 Meter set 8 street repair tree trimming 1 SET A NEW ELECTRIC POLE 1 - OA EST. & DEPARTMENT REPORTS - Public Works UPDATES DECEMBER 2024 PUT #4 TRUCK IN SHOP FOR REPAIRS 12/17/2024 TUESDAY PUT # 5 TRUCK IN SHOP FOR REPAIR ON MOTOR MOUNTS, 12/18/2024 WEDNESDAY,GOT IT BACK ON 12/19/2024 THURSDAY. REPLACE MAIN SEWER LINE THAT BROKE BEHIND THE LIBRARY REPLACE 2 SEWER TAPS, INSTALLED 20 FEET 6"INCH PVC ON JAN 1-3-2025 COVER ALL EXPOSE WATER LINES ON CITY FACILITYS FROM FREEZING, TOTAL Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore SI Gayle Jones, Council Member & Jackie Ivicic, Council Member 4 Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:00 PM Monday, December 9th, 2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX 76511 For citizen comments, please contact Brenda Kelley, City Secretary at (municipalcourt@bartlett-tx.Is. CALL TO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION Call to Order at 6:00 pm MPT Cooper absent CM Gilmore absent Quorum declared CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on a future meeting agenda. Public comments are limited to 3 minutes.) No one signed up to speak BOARDS, COMMISSIONS, & COMMITTEES PRESENTATION, PROCLAMATION a. Library CM Luna gave report. Deana Shiplett resigned from the board but will continue to volunteer. b. Cemetery CM Jones gave report. C. Parks Mayor reports the sprinkler system project is ongoing. CONSENT AGENDA (The Consent Agenda includes non-controversia. and routine items the Council may act on with one single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 1. Receive monthly department reports: a. City Administrator b. City Secretary C. Municipal Court d. Development Services e. Utility Billing f. Public Works g. Police 2. Approve minutes from the following meeting's: a. 11.11.2024 - Special b. 11.25.2024 - Regular CM Ivicic made the motion to approve the Consent Agenda as is. CM. Jones seconded the motion. Page 1of 2 Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member P Jackie Ivicic, Council Member a Jesse Luna, Council Member Shelton Gilmore, Council Member REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 3. Consideration and possible action to approve the bid of $353,483 from Wellcraft Builders for the Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project No. 0213-23002. CM Ivicic made the motion to approve the bid of $353,483 from Wellcraft Builders for the Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project no. 0213-23002. CM Luna seconded the motion Motion passes 3-0 FOTURE AGENDA ITEMS a. Audit for 2024 contract with Don Allman b. Possible amendment for sub division ordinance. ADJOURN CM Ivicic made the motion to adjourn the meeting. CM Jones seconded the motion. Motion passes 3-0 Meeting adjourned at 6:15 pm MINUTES APPROVED: X Chad Mees Date Mayor ATTEST: X Brenda Kelley Date City Clerk Page 2 of 2 Bell County The Office of Elections Administration Dr. Desi Roberts, Elections Administrator 550E 2" Ave PO Box 1629 Belton, Texas 76513 254 933 5774 Fax 5 933 6754 T Electionsal BellCounty Texas gov Voter RegstatiomaBelCounty Texas gov TO: Participating Entities FROM: Bell County Elections Administrator RE: Estimated cost for May 03, 2025, Uniform Elections DATE: 11.21.2024 ITEMIZED EXPENSES Description Unit Price Amount Administrative Fee $1000.00 $ 1000.00 Poll Presiding and Altemate Judges 86 x $17.00 avg. x wk. Hrs. $ 00 Poll Workers (Clerks) 190: x $15.00 avg. x wk. Hrs. $ 00 Technicians (ifrequested) 5x ($15 avg((OT)). x 20 Hrs. $ 1500.00(CS) Polling Site Rental N/A $ 00 Public L&A Test legal notice publication N/A $ 00 Equipment Delivery 4x $30 avg. X8 hours S 960.00 (CS) 11LC TONIOI IPMI NI Use of DS850 tabulating equipment as per TEC: Sec.'s214.044, 215.002 AT&T/Verizon Hot Spot Cards ($50 x ePollbooks) $50.00 each S TBD IEC IIONI PROGRINING for 625clec ction equipment) REQUESTS Candidate/Responses @ $8.40 Expres:Vote ENG Candidates Yes-No @ $10.75 ExpressVote ENG Contest/issues @ $17.85 ExpressVote SPA Candidates Yes-No @ $10.75 ExpressVote SPA Contest/Issues @ $17.85 Media Burn: Flashcards @ 5.00 each (250) $5000 TBD ExpressVote ENG/SPA Props/Amends @ $42.10 Use of DS200 (ivithout programming) $ 20.00 each (per day) Use of Electronic Poll Books (vithout programming) $20.00 each (per day) Use of ExpressVote fvithoul programming) $ 20.00 each (per day) Technical Support (2 days) (ES&S) for Central Count Station BMIOIS REQUESTS Official Election Day Ballots Absentee $0.26 ( TBD Official Election Day Ballots Election Day $0.26 TBD Official Election Day Ballots Coding 0 0.26 ( TBD Official Election Day Ballots Sample $ 0.26 TBD Official Election Day Ballots Test $0.26 TBD Printing Supplies (Outsource) $200.00 $200.00 (CS) Ballot Card Stock (0.1050 per) EV: ED: TBD Flat Fee for Supply Kits (EV:7,E ED:42) $25 $ TBD Elections Sites Supply Kits (EV: $70x # ofsites & ED: $70xk Hofsites) $ TBD Postage for Ballot By Mail 00 $00 Shipping & Handling $500.00 $500.00 (CS) Amount Due $ TBD CS: Cost Sharing with all Entities; TBD: To be determined (quantity based on ballot requirement) 5 Bell County The Office of Elections Administration Dr. Desi Roberts, Elections Administrator 5501 E. 21 Ave * P,O. Box 1629 Belton, Texas 76513 2549335774 Fax 254 9336754 ElectionsBelICoumty, Texas gov Voter RegsintiongBelçounty Texas gov CONTRACT SERVICES FOR MAY 3rd, 2025 (CITY AND SCHOOLS) ELECTIONS THIS Contract for Election Services is between the Bell County Elections Administrator and political subdivisions, namely ) located entirely or partially inside the boundaries of the Bell County Elections Department. This is a General Service Contract and can be customized with specifics ifboth parties agree to certain required election services. This Contract is made pursuant to Texas Election Code Sections 31.092 and 281.002 and Texas Education Code Section 11.0581 for an election to be held on May 03, 2025, and administered by the specific political subdivision with requested services from Dr. Desi Roberts, Bell County Elections Administrator. This Contract supersedes any prior contracts and agreements to conduct election services between the Participating Authority and the Bell County Elections Office. Participating Authorities who desire to utilize Bell County Elections Services shall return this contract-signed application for the Political Subdivision Election outlining specific requests on or before January 10, 2025. Send all documents to ssdii.awN and siskndhsismysus Throughout this period, open accessibility and communication shall be maintained. RECITALS WHEREAS, each Participating Authority who plans to hold an election on May 03, 2025; WHEREAS, Bell County owns an electronic voting system, the Election System and Software (ES&S) EVS 6110 voting system, which includes the DS200 precinct scanner, and the ExpressVote ballot marking device and has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The Participating Authorities desire to use Bell County's electronic voting system, to compensate Bell County for such use, and to share in certain other expenses connected with the elections in accordance with the applicable provisions of Chapters 31 and 281 of the Texas Election Code, and Health and Safety Code respectively as amended, and NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: L. ADMINISTRATION The Participating Authorities agree to hold their specific Election with particular services requested from the Bell County Elections Department in accordance with applicable provisions of the Texas Election Code and this Contract. The Participating Authorities coordinate, supervise, and operate all aspects ofadministering the Election. The Elections Administrator's: services may include voting equipment rental, ballot/equipment programming (ifcontracted). supplies, repairs, and technical support. The List of Registered Voters would be provided without cost. Itis understood that other political subdivisions and districts may wish to participate in the use of Bell County's electronic voting system, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes, on terms and conditions generally similar to those outlined in this Contract. The Elections Administrator will provide voter registration checks and similar support to the polling sites. II. LEGAL DOCUMENTS Each Participating Authority shall be responsible for preparing, adopting, and publishing all required election orders, resolutions, notices, and other pertinent documents required by the Texas Election Code and/or the Participating Authority' 's governing body, charter, or ordinances. All timelines and deadlines outlined in the Election Lav Calendar localed al htips: www.s sOS state. bx. us sictiontatrimmcutsiatséslondatsahmizo: will be enforced. Bell County The Office of Elections Administration Dr. Desi Roberts, Elections Administrator 550 E. 2nd Ave PO Box 1629 Belton, Texas 76513 254.933.5774 Fax 254 9336754 Eletions@BelCounty Texas gov Voter. Regitation@BelICoumy, Texas gov Preparation of the necessary materials for notices and the official ballot language shall be the responsibility of each Participating Authority, including providing the text in English and Spanish. Each Participating Authority shall provide a copy oftheir respective election orders and notices to the Elections Administrator. The Elections Administrator will proceed with programming or other requirements without Participating Authorities who fail to meet established deadlines. III. NONPERFORMANCE The Elections Administrator will inform each Participating Authority ofa any concerns or deficiencies in their obligations under this Contract. The Elections Administrator may set a reasonable period to cure or obtain adequate assurance that any such issues or deficiencies will be timely addressed and corrected. The Participating Authority's failure to cure problems or deficiencies related to its obligations, duties, and responsibilities per all terms and conditions of this Agreement will be considered in any future contracts with the Elections Administrator. Any Participating Authority failing to perform will reimburse the Elections Administrator for additional costs and expenses to Bell County, including all costs associated with interference in conducting the election. IV. VOTING LOCATIONS The Participating Authority is responsible for all aspects of their voting locations. Voting locations shall comply with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). V. ELECTION. JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL The Elections Administrator may provide election training for election workers. The Participating Authority will take the necessary steps to ensure that all election judges appointed for the Election are eligible to serve and meet the eligibility requirements in Subchapter C of Chapter 32 oft the Texas Election Code. The Elections Administrator may employ other personnel necessary to support the services for the election, including such part-time help, who will be compensated at the hourly rate set by Bell County in accordance with Election Code Sections 32.091, 32.092, 83.052, and 87.005 and reimbursed by the Participating Authorities. Per Sec. 31.098 of the Texas Election Code, the Elections Administrator is authorized to contract with third persons for election services and supplies. The Elections Administrator will pay the actual cost of such third-person services and supplies and be reimbursed by the Participating Authorities. VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange with the Participating Authority for all contracted voting equipment, including, but not limited to, Bell County's electronic voting system and voter registration lists. The Elections Administrator will conduct internal testing of the electronic equipment; this test shall not replace the requirement outlined by Chapters 128 and 129 ofthe Texas Election Code. The Elections Administrator may agree to conduct equipment internal testing, and programming and receive reimbursement for ordering the election programs for Participating Authorities. The Participating Authority shall conduct the Public Logic and Accuracy testing outlined in the Texas Election Code with assistance from the Elections Administrator. VII. EARLY VOTING The Participating Authorities are responsible for all aspects of conducting Early Voting following the Texas Election Code. The Elections Administrator may receive applications for Early Voting ballots to be voted by mail per Chapters 31 and 86 oft the Texas Election Code. Any requests for Early Voting ballots to be voted by mail will be forwarded to the Participating Authorities immediately for processing. 2 Bell County The Office of Elections Administration Dr. Desi Roberts, Elections. Administrator 550 E. 2" Ave PO Box 1629 Belton, Texas 76513 254 9335774 Fax 254 9336754 V Eletions@BelICounty Texas gov Vas.Reaunim@paicoum, Texas gov VIII. EARLY VOTING BALLOT BOARD The Participating Authorities shall be responsible for all aspects of the Early Voting Ballot Board (EVBB) to process Absentee and Provisional Ballots. IX. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator will not establish or operate a central counting station, therefore participating Authorities will be responsible for the tabulation and accumulation of vote totals. X. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE BELL COUNTY Bell County Elections will consider conducting elections in territories outside of Bell County on a case-by-case basis. XI. RUNOFF ELECTIONS Each Participating Authority shall have the option ofextending the terms of this Contract through its runoff election, if applicable. In the event of such a runoff election, the terms ofthis Contract shall automatically extend unless the Participating Authority notifies the Elections Administrator in writing within three business days of the original election. XII. ELECTION EXPENSES AND ALLOCATION OF COSTS Charges. In consideration for the election services provided hereunder by the Elections Administrator, the Participating Authorities will be charged a share ofe election service costs, not including the voting equipment lease. a) Election Costs. Each Participating Authority's share of election costs will be a pro-rata share of the total of all costs incurred by the Elections Administrator in connection with the services of elections of other entities held at the same time as the election, i.e. (Technicians, hot spol devices, equipment delivery, printing supplies, etc.). b) Each Participating Authority will be responsible for its specific contracted expenses (equipment rentals or any other negoliatedservice.) C) Lease of Voting Equipment. Per Texas Election Code Section 123.032(d), the Bell County Commissioners Court has established the following prices for leasing county-owned voting equipment: $20.00 per day ExpressVote Ballot Marking Device $20.00 per day DS200 Precinct Scanner $20.00 per day Electronic pollbook. The Elections Administrator shall deposit all funds payable under this Contract into the appropriate fund(s) within the Bell County treasury in accordance with Election Code Section 31.100. XIII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any Participating Authority may withdraw from this Contract for Election service should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. Election services are contingent only with a direct contract with the Elections Administrator. XIV. RECORDS OF THE ELECTION The Participating Authority shall designate a general custodian ofthe voted ballots and all records ofthe Election as authorized by Section 281.010 ofthe Texas Election Code. 7 Bell County The Office of Elections Administration Dr: Desi Roberts, Elections Administrator 550 E. 2" Ave * 4 PO Box 1629 Belton, Texas 76513 254 9335774 Fax 254 9336754 TY Eletions@BelICounty Texas gov Voter Regstatiom@BelComty Texas gov XV. RECOUNTS OR CONTESTED ELECTION The Elections Administrator agrees to provide advisory services to each Participating Authority as necessary to conduct a proper recount. XVI. MISCELLANEOUS PROVISIONS 1. The Elections Administrator shall file copies of this document with the Bell County Treasurer and the Bell County Auditor in accordance with Section 31.099 of the Texas Election Code. 2. Nothing in this Contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this Contract or a violation of the Texas Election Code. 3. This Contract shall be designed in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Bell County, Texas. 4. In the event that one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 5. All parties shall comply with all applicable laws, ordinances, and codes of the State ofTexas, all local governments, and any other entities with local jurisdiction. 6. The waiver by any party of a breach ofany provision of this Contract shall not operate as or be construed as a waiver of any subsequent breach. 7. Any amendments ofthis Contract shall be of no effect unless in writing and signed by all parties hereto. 8. Participating Authority agrees to act in good faith in the performance ofthis agreement and shall immediately contact and notify the Elections Administrator of any potential problems or issues relevant to the subject matter oft this Contract. XVII. COST ESTIMATES AND DEPOSIT OF FUNDS The Elections Administrator will attach an itemized invoice with this Contract based on the expenses directly attributable to the services the Elections Administrator provides. XVIII. SIGNATURE PAGE WITNESS BY MY HAND THIS THE DAY OF 2025. ELECTIONS ADMINISTRATOR: Dr. Desi Roberts, Elections Administrator WITNESS BY MY HAND THIS THE DAY OF 2025. PARTICIPATING AUTHORITY: Name of Participating Authority: (By)Printed Name: Signature/Title: 4 ALG (2/24) ALG-CL-1.3: Audit Engagement Letter-Yellow Book Donald L. Allman, CPA, PC 4749 Williams Drive, Suite 322 Georgetown TX 78633 January 10th, 2025 To the Mayor and City Council of Bartlett, TX and Adrian Flores, City Administrator City of Bartlett, 140 W Clark St. Bartlett, TX 76511 We are pleased to confirm our understanding of the services we are to provide the City of Bartlett, TX for the year ended September 30, 2024. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the City of Bartlett, TX as of and for the year ended September 30, 2024. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City of Bartlett, TX's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Bartlett, TX's RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Budget to Actual 3) Pension Information The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor's report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Auditor's Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of your accounting records of the City of Bartlett and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable ALG-CL-1.3 2 ALG (2/24) assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement. We have identified the following significant risk(s) of material misstatement as part of our audit planning: [According to GAAS, significant risks include management override of controls, and GAAS presumes that revenue recognition is a significant risk. Accordingly, we have considered these as significant risks. Describe significant risk(s) identified, including specific revenue streams identified as significant risks.] We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. Our audit of financial statements does not relieve you of your responsibilities. Audit Procedures-Internal Control We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error orf fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. ALG-CL-1.3 (Continued) ALG (2/24) 3 Audit Procedures- Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Bartlett, TX's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us; for the accuracy and completeness of that information (including information trom outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GAAS and Government Auditing Standards. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts or grant agreements that we report. You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to [include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon). Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any ALG-CL-1.3 (Continued) ALG (2/24) significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, pertormance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. Other Services We will also assist in preparing the financial statements and related notes of the City of Bartlett, TX in conformity with accounting principles generally accepted in the United States of America based on information provided by you. These non-audit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. You agree to assume all management responsibilities relating to the financial statements and related notes and any other non-audit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the non-audit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. We will provide copies of our reports to the Mayor and City Council; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Donald L. Allman, CPA, PC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to Burnet County or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Donald L. Allman, CPA, PC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Burnet County. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Donald L. Allman, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately March 15, 2025 and to issue our reports no later than May 15, 2025. Our fee for services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, confirmation service provider fees, etc.) except that we agree that our gross fee, including expenses, will not exceed $18,000. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until ALG-CL-1.3 (Continued) ALG (2/24) 5 your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Reporting We will issue a written report upon completion of our audit of the City of Bartlett, TX's financial statements. Our report will be addressed to the Mayor and City Council of the City of Bartlett, TX. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-ol-matter. or other-matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The report will also state that the report is not suitable for any other purpose.yy If during our audit we become aware that the City of Bartlett, TX is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an auditi in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. We appreciate the opportunity to be of service to the City of Bartlett, TX and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us. Very truly yours, Donald L. Allman, CPA, PC RESPONSE: This letter correctly sets forth the understanding of the City of Bartlett, TX. Management signature: Title: Date: Governance signature: Title: Date: Practical Considerations ALG-CL-1.3 (Continued) CALDWELL COUNTRY CHEVROLET 800 HWY. 21 E. CALDWELL, TEXAS 77836 Customer: City of Bartlett - Police Department Sales Rep: Jake Schobinger QT# JS111924-1 Contact: Tanner Schwake Phone: 979.429.8847 Phone/email: 2545273723pantetpatos @ outlook.com Date: Tuesday, November 19, 2024 Contract: BuyBoard 724-23 email: jake @ usalfomohvepatneiscon Product Description: Chevrolet Tahoe PPV (Police Package) A. Bid Series: 20 A. Base Price:_s 39,550.00 B. Published Options Code Options Bid Price Code Options Bid Price 2025 Chevrolet Tahoe CC10706 2WD PPV AMF Remote Keyless Entry Package INCL 9CI Police Package Vehicle INCL RCI Skid Plates INCL GBA Black INCL VK3 Front License Plate Bracket INCL L84 Engine, 5.3L EcoTec3 V8 Gas INCL KX4 Alternator, 250 Amps INCL MHU Transmission, 10 Speed Auto INCL J55 Heavy Duty Braking System INCL C6C GVWR, 7400 LBS INCL 7X3 LH Spot Light INCL GU5 Rear Axel, 3.23 Ratio INCL Deep Tinted Glass INCL PXT Wheels, 20" X 9" Black Steel INCL Black Rubber Vinyl Flooring INCL XCS Tires, 275/55R20 Firehawk Pursuit INCL Cruise Control INCL AZ3 Seats, 40/20/40 Split Bench INCL Power Windows/Power Locks INCL 5T5 Black Cloth / Vinyl Rear Seats INCL HD Rear Vision Camera INCL Total of B. Published Options: $ 14,800.00 C. Unpublished Options (Itemize each below, not to exceed 25%] Disclaimer Order Summary Bid Price PRICES AND AVAILABILITY CAN CHANGE AT ANY TIME WITHOUT 2025MY Factory Order FURTHER NOTICE DUE TO SUPPLY CHAIN CHALLENGES. REVERIFY Delivery ETA: Q2/Q3 2025 Approx. PRICING BEFORE ISSUING A PURCHASE ORDER. FINAL PRICE IS NOT CONFIRMED UNTIL VEHICLE ORDER IS ACCEPTED BY1 THE MANUFACTURER. ACKNOWLEGDE BYE EMAIL RECEIPT THATTHE PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE PARTNERS, LLC. (CALDWELL COUNTRY CHEVROLET, ROCKDALE COUNTRYFORD dba CALDWELL COUNTRY FORD, CAMERON COUNTRY CDIR) Total of C. Unpublished Options: D. Upfitter: E. Floor Plan Interest (for in-stock and/or equipped vehicles): $ *Floor Plan Interest will not be applied ifthe Chassis is paid for upon arrival at the Upfitter. $800/Month F. Lot Insurance (for in-stock and/or equipped vehicles): $ *Lot Insurance will not be applied if the Chassis is paid for upon arrival to the Upfitter. $800/Month G. Contract Price Adjustment: $ H. Additional Delivery Charge: miles $ I. Subtotal: $ 54,350.00 J. Quantity: 2 x. K= $ 108,700.00 K. Trade in: L. BuyBoard Fee Per Purchase Order $ 400.00 TOTAL PURCHASE PRICE WITH BUYBOARD FEE (PRICES AND A VAILABILITY $ 109,100.00 M. ARE SUBJECT TO CHANGE WITHOUT NOTICE) Sales DANA SAFETY Quote SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Bartetpamol@putloikcon E-mail: BEALQDANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ON FILE Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 N INFO 0.0000 0.00 TIPS USA CONTRACT #240-102 Warehouse: RROC 2 2 N INFO 0.0000 0.00 2025 CHEVY TAHOE PPV Warehouse: RROC 2 2 N INFO 0.0000 0.00 FRONT OF VEHICLE Warehouse: RROC 2 2 Y BK2168TAH21 857.9200 1,715.84 SMC PB450L4 ALUM BUMPER Warehouse: RROC MSRP: $1,149.00 STEADY WHITE TAKEDOWN. AND. ALLEY. 2 2 Y ETSSIO0J 0.0000 0.00 SOI 100J SERIES COMPOSITE SPEAKER Warehouse: RROC MOUNTON CENTER CROSS MEMBER OF GRILLE GUARD. 2 2 N INFO 0.0000 0.00 SIDES OF VEHICLE Warehouse: RROC Print Date 12/15/24 Print Time 12:50:46 PM Page No. 1 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY Quote SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Barletpamol@putoikcon E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.0.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ON FILE Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 4 4 Y ENT2B3RBW 173.6000 694.40 SOI INTERSECTOR 18-LED UNDER MIRROR LIGHT R/B/W Warehouse: RROC MSRP: $372.00 UNDER SIDE VIEW MIRRORS. STEADY WHITEALLEY. 8 8 Y EMPS2QMSSRBW, 136.0000 1,088.00 SOI, MPWR FASCIA, 4", QM, BLK HSG, RED/BLU/WHT Warehouse: RROC MSRP: $272.00 TWO ON EACH RUNNING BOARD. STEADY WHITE ALLEY. 8 8 Y PMP2WDG35B 0.0000 0.00 SOI MPOWER 4" 35 DEGREE WEDGE BLACK Warehouse: RROC 2 2 N INFO 0.0000 0.00 ROOF OF VEHICLE Warehouse: RROC 2 2 Y MISC 2,800.0000 5,600.00 SOI: EMPLBOIKE0-407 mPower 55" Bar 21-25 TAH Warehouse: RROC MSRP: $5,767.00 STEADY WHITR FRONT FOR T.D, AND STEADY WHITE SIDES FOR ALLEY. TRAFFIC. ADVISE REAR. AMBER: LEFT /CENTER OUT RIGHT 2 2 N INFO 0.0000 0.00 INTERIOR OF VEHICLE Warehouse: RROC Print Date 12/15/24 Print Time 12:50:46 PM Page No. 2 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY INC Quote SUPPLY, 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Banletpamol@ouloikcom E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ONF FILE Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 2 2 N INFO 0.0000 0.00 SIREN AND SIREN ACCESORIES Warehouse: RROC 2 2 Y ETSA48IRSP 0.0000 0.00 SOI, 400 SERIES REMOTE SIREN, 100WATT Warehouse: RROC 2 2 Y GK10342UHK 454.7200 909.44 SMC DUAL VERT. RACK 2 UNIV. LOCKS W/I HC KEY Warehouse: RROC MSRP: $609. 00 2 2 N INFO 0.0000 0.00 CONSOLE AND CONSOLE ACCESSORIES Warehouse: RROC 2 2 Y MISC 785.0000 1,570.00 HAVIS 2025 TAHOE CONSOLE Warehouse: RROC 4 4 Y MISC 35.0000 140.00 RADIO AND SIREN FACEPLATES Warehouse: RROC 2 2 Y CUP2-1001 44.6700 89.34 HAV Self-Adjusting Double Cup Holder Warehouse: RROC MSRP: $67.00 Print Date 12/15/24 Print Time 12:50:46 PM Page No. 3 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY Quote SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A elephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Bartetparol@utoikcon E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ON FILE Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 Y C-HDM-204 153.3300 306.66 HAV TELESCOPING SIDE MOUNTED POLE ASSY Warehouse: RROC MSRP: $230.00 2 2 Y C-MD-119 244.6700 489.34 HAV 11" SLIDE-OUT LOCKING SWING ARM - LOW PROFILE Warehouse: RROC MSRP: $367.00 4 4 Y MMSU-1 55.0000 220.00 MAGNETIC MIC SINGLE UNIT CONVERSION KIT Warehouse: RROC 4 4 Y C-MCB 19.0000 76.00 HAV CONSOLE MICROPHONE CLIP BRACKET Warehouse: RROC MSRP: 19.00 2 2 Y MISC 943.3300 1,886.66 LAPTOP DOCK W/ PWR SUPPLY AND SCREEN STIFF Warehouse: RROC 2 2 N INFO 0.0000 0.00 PRISONER CONTAINMENT Warehouse: RROC Print Date 12/15/24 Print Time 12:50:46 PM Page No. 4 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY Quote SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Barletparl@oulok.om E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ON FILE Order Approve Tax Item Number / Description Unit Extended Quantity Quantity Price Price 2 2 Y PKI152TAH21 835.5200 1,671.04 SMC IOXL RP CTD POLY W/EXP MTL WIND COVER Warehouse: RROC MSRP: $1,119.00 2 2 Y QK2023TAH21 1,335.7900 2,671.58 SMC #12 EXPANDED METAL W/ SEAT Warehouse: RROC MSRP: $1,789.00 1 Y WK0514TAH2H 321.6300 321.63 SMC 2021 TAHOE WINDOW STEEL BARRIER, HORIZONTAL Warehouse: RROC 2021 Chevy Tahoe Window Steel Barrier, Horizontal FOR USE WITH: Stock Door Panels SETINA TPO Door Panels 2 2 N INFO 0.0000 0.00 CARGO AREA OF VEHICLE Warehouse: RROC 4 4 Y ENFDGSIRB 0.0000 0.00 SOI DUAL NFORCE DECK/GRILL 6 LED LT RED/BLUE Warehouse: RROC MSRP: $ ONE IN EACH REAR CARGO WINDOW. SIDE FACING. Print Date 12/15/24 Print Time 12:50:46 PM Page No. 5 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY INC Quote SUPPLY, 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Bartetparol@putlokcon E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ON FILE Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 N INFO 0.0000 0.00 REAR OF VEHICLE Warehouse: RROC 4 4 Y ELUC3H010J 0.0000 0.00 SOI UNIV UNDERCOVER LED INSERT, 5 WIRE RED/BLUE Warehouse: RROC MSRP: $ ONE INI EACH REVERSE! LIGHT HOUSING. 4 4 Y EMPS2STSSRBW 136.0000 544.00 SOI, MPWR FASCIA, 4", STM, BLK HSG, RED/BLU/WHT Warehouse: RROC MSPR: $272.00 TWO ON EACH LICENSE PLATE BRACKET: 2 2 Y PMP2BRK2LPV 0.0000 0.00 SOI LICENSE PLATE BRACKET, VERTICAL MNT FOR 4" MPOWER Warehouse: RROC MSRP: $ 2 2 N INFO 0.0000 0.00 MISC ITEMS TO COMPLETE THE BUILD Warehouse: RROC 2 2 Y MISC 5,500.0000 11,000.00 XL-85M TWO PIECE RADIO W/ ANTENNA AND COAX Warehouse: RROC Print Date 12/15/24 Print Time 12:50:46 PM Page No. 6 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY SUPPLY, INC Quote 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Barletpamob@putoikcon E-mail: SBEAL@DANASAFETYSUPPIY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ON FILE Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 Y MISC 8,900.0000 17,800.00 M500 CAMERA SYSTEM FROM MOTOROLA Warehouse: RROC 2 2 Y 807-0001-00 3,975.0000 7,950.00 Stalker DSR 2X w/Fast Lock Remote Warehouse: RROC MSRP: $4,500.00 END USER: BARTLETTI PD MAKE, YEAR & MODEL: 2025 CHEVY TAHOE PPV 2 2 Y T0612013 222.4400 444.88 TIGERTOUGH DRIVER SEAT, RESPONDER, TAHOE, BLACK Warehouse: RROC MSRP: $249.00 2 2 Y MISC 5,850.0000 11,700.00 GETAC LAPTOP - B360 15-10210U Warehouse: RROC 2 2 Y RJ4250WBL 876.0000 1,752.00 BROTHER RUGGEDJET 4250 KIT Warehouse: RROC 2 2 Y PRBKT-RJ42B 164.9800 329.96 LUND Locking Mount for Brother Rugged Jet RJ4230BL or Warehouse: RROC PRBKT-RJ42B Locking Mount for Brother Rugged. Jet RJ4230BL or RJ4250WBL Printers Print Date 12/15/24 Print Time 12:50:46 PM Page No. 7 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY SUPPLY, INC Quote 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Bartetparob@putoikcon E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ONFILE Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 Y TINT 199.0000 398.00 FRONT TWO AT 25% V.L.T. Warehouse: RROC 2 2 N TRANSPORT 350.0000 700.00 VEHICLE TRANSPORTATION BY HIRED DRIVERS Warehouse: RROC 2 2 Y FUEL CHARGE 25.0000 50.00 FUEL CHARGE TO CUSTOMER Warehouse: RROC *CHARGE. ACTUALAMOUNT OF FUELE FOR CARS 2 2 Y GRAPHICS 1,250.0000 2,500.00 GRAPHICS FOR VEHICLE Warehouse: RROC GRAPHICs 2 2 Y 7615B 125.0000 250.00 BLUE SEA, SOLENOID TIMER 120A 12VDC ATD Warehouse: RROC 2 2 Y 5032B 55.0000 110.00 BLUE SEA SYSTEM FUSE BLOCK ST BLADE Warehouse: RROC 2 2 Y 5026B 50.0000 100.00 BlueSea 12 Circuit Fuse Block w/ Ground Bus and Cover Warehouse: RROC Print Date 12/15/24 Print Time 12:50:46 PM Page No. 8 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY INC Quote SUPPLY, 4809 KOGER BLVD GREENSBORO, NC 27407 Sales Quote No. 555207-A Telephone: 800-845-0405 Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) PO BOX 670 ROUND ROCK WAREHOUSE BARTLETT, TX 76511 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: Corp. Tanner Schwake Contact: SCOTT BEAL Telephone: 254-527-3733 Telephone: 682-888-4235 E-mail: Bartletparol@outloikcon E-mail: SBEAL@DANASAFETYSUPPLY.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT NET30 Entered By Salesperson Ordered By Resale Number Scott Beal SCOTT BEAL ROUND ROCK ONFILE Order Approve Unit Extended Tax Item Number / Description Quantity Quantity Price Price 2 2 Y INSTALL KIT 500.0000 1,000.00 MISC INSTALLATION SUPPLIES I.E. Warehouse: RROC LOOM, WIRE, HARDWARE, CONNECTORS, ETC 2 2 Y INSTALL 5,625.0000 11,250.00 DSS INSTALLATION OF EQUIPMENT Warehouse: RROC Approved By: Approve All Items & Quantities Quote Good for 30 Days Print Date 12/15/24 Subtotal 87,328.77 Print Time 12:50:46 PM Freight 1,100.00 Page No. 9 Printed By: Scott Beal Order Total 88,428.77