MEXICOBEACH CITY COUNCIL SPECIAL MEETING TUESDAY, FEBRUARY 21, 2025. AT 9:00 A.M. PUBLIC WORKS BUILDING Mayor, Richard Wolff Councilman, Jerry Smith Councilwoman, Linda Hamilton City Attorey, Tim Sloan Councilman, Jason Adams Councilman, Tim Linderman City Clerk, Tammy Brunson City Administrator, Chris Truitt This meeting willl bel lives streamed ont the CityofMexicol Beach Government Facebook page. Ifyoul have any questions or comments on the agenda, please email them up to 21 hours prior to the meeting at ivy@mesicohachlgoy I. CALLTOORDER II. ROLLCALL III. BEACH VENDING DISCUSSION IV. BEACH RENOURISHMENT DISCUSSION V. UPDATED COPY EQUIPMENT LEASE AGREEMENT WITH DEX IMAGING VI. ADJOURNMENT Emailed toi interested parties and posted on the city website on: 02/14/2025 Note: Copies of the Agenda items are posted on the City's Website mexicobeachfl.goy This meeting will be *You: are hereby notified thati in accordance with Florida Statutes, youl have ar right to appeal any decision made by the Council with respect to any matter considered. You may need to ensure that a verbatim record oft the proceedings is made which may need toi include evidence and testimony upon which the appeal is based. Any person requiring a special accommodation at this meeting because ofa disability or physical impairment should contact Tammy Brunson, City Clerk, at 201 Paradise Path, Mexico Beach, Florida 32456; or by phone (850) 648-5700: at least five calendar days prior tot the meeting. Ifyouz are hearing or speech impaired, andy youj possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be recorded on the website. reached at 800-955-8770TDD. Memo 2025-01 To: City Council From: Administrator Date: 2/5/25 Re: Beach' Vending Beach vending, defined as "soliciting, canvassing, selling and renting on beach.."is prohibited by Chapter 114unless a beach vending permit, approved by the Administrator, is "No person shall sell orrent, or solicit or canvass fort the sale orrentalo'merchandkse: services, goods or property of any kind ord character in, upon or from the beach withouta "This prohibition. includes providing goods or services on the beach in a waythatinvolves even the occasional, presence on the beach ofa person affiliated with the business, such Permits are only valid for the calendar yeari in which they arei issued. If the Administrator denies a permit application, the applicant may appeal the decision to the City Council. ATVs are the only types of land vehicles allowed on the beach with a valid permit and may only be operated within the permitted area and directly to and from the beach access point approved in the permit application. Privately owned personal watercraft may be operated from the water's edge, departing the sandy beaches perpendicular to the shoreline at idle obtained. beach vending permit." as to drop off orA pick upi items ort to provide maintenance. " speed fora at least 300'. The permitted area must meet thet following criteria: 1) Zoned General Commercial or Tourist Commercial 2) Ist the location of a hotel, motel, restaurant, tavern, or bart that currently operates under city and state law. Ift the location is not open for more than seven days (such as a seasonalclosure), the permiti is automatically suspended. These properties currently include the Driftwood and the ELG Governor (but not the annex). TheEL Governor and former annex are two different properties. Toucans would qualify 3) Isr not on beach deeded to the city oranother public agency. These properties are currently limited to the former El Governor Annex andthreeresidential lots immediately to the west of the 8h street canaloutfall. Based on these conditions, there is no allowable location for beach vending; it has tol be owned privately and at a hospitality business thati is currently open. Option 1: Ift the Council does not wish to make any changes, the only allowable business would be a beach equipment rental business that operates off the beach and at not time has personnel that visit the beach. The off-beach location must bei in General Commercial or7 Tourist Commercial and have written permission from an existing or established business owner located in those zoning categories. They may not peddle from vacant property. Ifthat is the case, one recommendation would be to minimallyi improve the city-owned lots on 37"and/or the parking lot on 98 to provide al location for at trailer or other similar structure to be used by these vendors. The Council would then need to determine ifai fee would need to be charged for use of that space. The Administrator could providet the requisite written permission. Option 2: Ift the Council would like to allow on-beach rental businesses, the location restrictions of "not on beach deeded to the city" and/or ospitautyDusineses "that currently operates" could be removed to allow vending at EL Governor, thet former annex, the Driftwood, and Toucans. If both are removed, it would give the City the option to allow for a permit anywhere alongt the beach excluding the privately owned sections. Housekeeping Item: The peddler ordinance requires City Council Approval (S 111.05)1 for peddling on1 thel beach butt the beach vending ordinance only requires approval from the Administrator (S 114.03). This should be changed to be consistent. If the changes noted above are made with the requirements clarified and codified, it would be an easier process to only require Administrator approval. The relevant chapters are below: Beach Regulations $111.05 ALLOWABLE PEDDLING LOCATIONS. (A) Peddling is allowed in two specific zoning categories: General Commercialand Tourist Commercial. The peddler must coordinate and obtain written Permissionfroman existingo orestablished business owner located in the: zoning categories previously mentioned. (B) Peddling from vacant propertyi is not allowed. Any peddling which is proposed from a location on thel beach also requires City Council approval. (Ord. 581, passed 10-11-2011) Penalty, see! S 10.99 5114.0250LICIING, CANVASSING, SELLING, AND RENTING ON BEACH PROHIBITED. (A) (1) No person shall sell or rent, or solicit or canvass fort the sale or rental of merchandise, services, goods or property of any kind ord characterin, upon orf from (2) This prohibition includes providing goods or services on the beach in a way that involves even the occasional presence on the beach of a person affiliated with the business, such as to drop off or pick upi items or to provide maintenance. (B) This prohibition does nota apply to, and a beach vending permit is not required for, a transaction or service that occurs in part ont the beach, if all oft the following are true: (1) Thetransaction is initiated and prearranged byt the customer from a business representative who is not located on the beach, a public beach access, or a public parking (2) Thetransaction or service does not involve the use of a motor vehicle ont the beach, either as part oft the activity or for delivery, retrieval, or maintenance related to the activity; (3) Thetransaction or service does noti involve placing a collection bin orany the beach without a beach vending permit. lot; and unattended item on the beach. (Ord. 688, passed 4-11-18) 114.03 BEACH VENDINGPERMIT: APPROVALPROCESS. (A) Applications for a beach vending permit must be madei in writing to the City Administrator: and provide alli information needed to determine ifa allrequirements oft this (1) Applicants are required to use the city application form, butr mayinclude additional (2) Applications mayinclude a request to operate one or more ATVs on the beach in the area covered by the permit, but onlyi if vehicular access to the beach exists within 1001 feet from the permitted area. Such requests may be approved as part oft the beach vending permit if they are otherwise consistent with the city's ordinances governing driving on chapter are met. information. the beach. (B) Beach vending permits expire at the end oft the calendar yeari in which they are granted, and only applyt to thel location and activities specified int the application. (C) Additional locations require new applications fora additional beach vending permits. (2) More than one beach vending permit may apply to a single location if the all owners (D) Thecity may suspend or revoke a beach vending permit due to violations of the beachy vending permit or applicable laws, including city ordinances. (E) Decisions regarding applications are madel byt the City Administrator or his or her (F) Ana applicantr may appealany denial1 to the City Council, which may approve1 the (1) A$50 application feei is required foreach beach vending permit. of the qualifyingupland parcel provide written consent. designee. application upon determining that it meets the requirements oft this chapter. (Ord. 688, passed 4-11-18) $114.05PERMISSIBLELOCATIONS. (A) Beach vending permits may only be granted for beach locations that are part of or immediately behind (e.g., not across the street from) a parcel of property that meets all of thei following conditions: (1) The parcel is zoned General Commercial or Tourist Commercial; (2) The parcel is the location of a hotel, motel, restaurant, tavern, or bar that currently operates validlyunder city and state law; if such use discontinues for moret than seven consecutive days (such as for going out of business orseasonal closure), the beach vending permit is utomatcalysuspenced and will go backi into effect when the hotel, motel, restaurant, tavern, or bar reopens for continuous long-term operations; and (3) The location is not on beach deeded to the city or another publicagency. (B) Theg goods permitted byt this chapter to be placed upon the beach for rentalors sale shall be displayed, or stored or placed sO as to avoid being an obstaclet to emergency and other permitted vehicles. (Ord. 688, passed 4-11-18) Editor's note: Ord. 740, passed December10, 2019, provides that, fort the remainder oft the 2019 calendary year and the entirety of 2020 and 2021, the city waives the above division (A)(2)of this 5 114.05 fort the locations that were eligible on October 9, 2018 to sponsor al beach vending permit. Those locations are 719 US-98 (the location of Toucans), 903US- 98 (the location of the Beuna Vista Motel), 1701 US-98 (the location oft the ELC Govenor Motel); and 2105 US-98 (the location oft the Driftwood Inn). Beach protection and restoration construction projects will be ongoing for many months, so as a condition of permit issuance, all holders of beach vending permits must complywith. anytemporary closured ofa portion oft the beach anda any directives oft the city relating to safety generally or construction on anye portion oft the beach near the location covered byt the beach vending permit. Such directives mayinclude a requirement to temporarily remove all beach vendor property from the beach or to adustactivities to avoid damage to newly constructed, projects on the beach. $11407PERMISSIBLE: ACTIVITIES. (A) Theholder of al beach vending permit may: solicit, sell, or rent thet following goods or services at the location covered by a beach vending permit: (1) Umbrellas; (2) Hobie Cats, Sunfish, Prindles and similarsailboats; (3) Jet skis and other motor-driven floating devices; (4) Cabanas; (5) Aqua cycles (same as water cycles); (6) Floats and surfboards; (7) Chairs; (8) Parasail rides, kite rides, and watersled rides; (9) Sailboards (but not kite boards); (10) Kayaks, canoes and simiarhand-paddled boats; (11) Beach photography, including phologapnssubsequenty purchased and delivered (B) The purpose of allowing these activities pursuant to al beach vending permit is to reasonably permit the solicitation and immediate sale or rental of certain goods and offt thel beach. services that serve a publicr need to certain commercialyonented locations oft the beach, and that are nott themselves a nuisance or detriment, Withoutunreasonably/nterferingwith the flow, recreation, enjoyment and privacyof persons otherwise upon the beach. (C) Wooden lounger-style chairs are prohibited on the beach, except that a single row of wooden lounger chairs may be placed in each licensed area equidistant from the mean high water line and the seawall or thet toe of the sand dune, or, ifr neither exists, then the paved surface adjoining thel beach. Thel location of the row of chairs may be adjusted, if approved in writing in advance by the City Administrator. (Ord. 688, passed 4-11-18; Ord. 740, passed 12-10-2019) $95.170PERATION OF MOTOR-DRIVEN FLOATING DEVICES RESTRICTED. (A) It shall be unlawful for any person to rent, lease or hire within the city, a motor-driven floating device for use on or in the waters of the Gulf of Mexico, ors solicit the same within (1) There is provided foreach rental location a water channel perpendicular to the shoreline, not less than ten feet in width, and marked by at least one orange or red buoyr not less than 60 inches in circumference and anchored 3001 feet from the shoreline, and two orangeorred cones or signs not less than 28 inches high erected at the water line; (2) Privately-owned motor-driven floating devices operating from the water's edge are required to depart the sandy beaches perpendicular to the shoreline at idle speed fora the city, unless: distance of notl less than 3001 feet beforei increasing speed. 3001 feet offshore: and perpendicular to the shoreline. (a) Returning tot the beaches they are required to approach at idle speed from a point (b) Privately-owned motor-driven floating devices when departing the municipal canal system will depart at idle speed. (c) Upon return idle: speed will be assumed at the channel entrance. (3) There shall be posted, within 50 feet landward of such channel a sign posting the established speed limit of idle speed for allwatercraft operating within the channel and (B) No person shall operate any rented, leased or hired motor-driven floating device within 3001 feet oft the edge of the waters of the Gulf of Mexico, unless operatingwithina canal system. channel properly marked pursuant to division (A)(2) above. (1998 Code, $92.37)(Ord. 274, passed! 5-11-1993) Penalty, see! S 95.99 D imaging Company Information City of Mexico Beach Bill To Address PO Box 13425 Mexico Beach, FL: 32410 Contacts Name: Phone: Email: A/P Contact Name: Phone: Fax: Email: Dex Imaging Sales Representative Todd Deveney (850)8 863-2515 cmayeamggcon Accounts Payable 850-248-8140 accountspayable@baycountyl.goy 1 D imaging SALES ORDER /S SERVICE AGREEMENT INSTALLATION for City of Mexico Beach XStandard Site: survey by DEX personnel Equipment delivered, preloaded and connected to customer network Training via DEX YouTube channel White Glove $350 per device to be added to first invoice Site survey by DEX personnel Equipment delivered, preloaded and fully network integrated Hands on installation ofr required drivers and utilities Customization and testing of desiredf functionalitywithc customer stakeholders Assistance with configuration of servers and infrastructure Customization of device or driver settings specific to customer workflow requirements Testing of the desired workflow and attivelytroubleshoting: anyv workflow ori integration challenges Training done by DEX personnel NOTE:White Glove option does not apply to production units TOT THET TERMSA ANDCONDITIONSA APPEARINGH HEREONA ANDONTHER REVERSES SIDEH HEREOF,A ANDB BUYERA AGREEST TOBEB BOUNDTHEREBY. NOMODIFICATIONSO ORA ADDMTIONST THERETO SHALLE BEE CONSENTEDT TOINWRITINGE BYANOFFICEROFT THE CORPORATION CREDITV WILLN NOTE BEIS ISUEDONRETURNEDS SUPPUESOFA AWYOPENPACKAGES ALL ARES SUBJECT TOFINALA ACCEPTANCEBY DEXI TERMSA ANDCONDITIONS ONT THE PAGESA AREA ANINTEGRALI PARTOFT THISC CONTRACT. DN-16891 2 CT Initials: DEX imaging Equipment Delivery Location City of Mexico Beach 201 Paradise Path Mexico Beach, FL: 32456 Base: 0/Overages: 0 Sales Order/ /Service Agreement Equip. Contact: Julie Danaher Phone:a50.8485700X7 Emaltdanaher@mexicobeachgov.com BW Included Rate 0 BW 0.0086 Color Copies Included 0 ESP Yes Yes Yes Yes Yes Quantity Make/Model BW Base Coples Overage Color Base $0.00 Overage Rate 0.05 1 1 1 1 1 CPP Service $0.00 Konica bizhub C2511 C2501.A3 25ppm Color MFP+ DF-714 RU-513 Relay Unit PK-524 Punch Kit For FS-539 PC-216 2- Way Ppr Feed Cabinet -2x 500-Sheet Univ Tray- FS-539 Finisher 50 Sheets- plus manual Stplr FK-514FAX KIT-1ST& 2NDLINE- 1 1 Yes Yes Included: Parts, labor and supplies with exception of paper products, staples and freight THISORDER ISS SUBJECTT TO1 THE TERMS ANDCONDITIONS/ ATIACHEDHERETO ANDBUVERAGREES) TOBE BOUNDTHEREBY NOMODIFICATIONS ORA ADDITIONS THERETOSHALLBEE BINDINGU UPONS SELLERU UNLESSE CONSENTED1 TOINV MRITINGBYANOFICEROF THEC CORPORATION CREDITV WILL NOTBEK ISSUEDONF RETURNEDS SUPPLIESC OFA ANYO OPENP PACKAGES. ALL ORDERSA ARES SUBJECT TOFINAL ACCEPTANCE BYI DEXI IMAGING, EXPRESSLY INC. Special Instructions For This Location: Please deliver as soon as possible TERMS ANDO CONDITIONS ONT THEF FOLLOWING PAGES AREA ANI INTEGRAL PART OF1 THIS CONTRACT. DN-16891 3 DEX imaging Equipment Delivery Location City of Mexico Beach 201 Paradise Path Mexico Beach, FL: 32456 Base: 0/Overages: 0 Sales Order/Service Agreement Equip. Contact: Julie Danaher Phone:350-A8.5700X7 maltidanaher@menicobeachgov.com BW Included Rate 0 BW 0.01 Color Copies Included 0 ESP Yes Yes Yes Yes Quantity Make/Model BWI Base Copies Overage Color Base $0.00 Overage Rate 0.07 1 1 1 1 CPP Service $0.00 Konica bizhub C3321i A4 35ppm Color MFP FK-517 Fax Kit 110V/15 AMP Network Surge Protector Included: Parts, labor and supplies with exception of paper products, staples and freight THIS ORDER SSUBJECTIOTHE) TERMSA ANDCONDITIONS/ ATTACHEDHEREIO, ANDBUYERAGREES) TOBEE BOUNDTHEREBY NOMODIFICATIONS ORA ADDITIONS THERETOSHALLI BE UPONSELLER CONSENTED1 TOINV MRTIMCBYAMOFFICEROF THE CORPORATION. CREDIT WILL NOTB BEI SUEDOAFETUAMEDSUPIB: OF AMYOPENPACKAGES. ALL ORDERSA ARE SUBJECT TOFINALA ACCEPTANCEBY UNLESSE DEXII IMAGING, EXPRESSLY INC. Special Instructions For This Location: Please deliver as soon as possible TERMSA ANDO CONDITIONS ONT THEF FOLLOWINGI PAGESA ARE ANINTEGRAL PARTO OF THISC CONTRACT. DN-16891 4 DEX imaging Equipment Delivery Location City of Mexico Beach 201 Paradise Path Mexico Beach, FL: 32456 Base: 0/Overages: 0 Sales Order /S Service Agreement Equip. Contact: Julie Danaher Phone:850.848-70037 Emaldanaher@menicobeachgov.com BW Included Rate 0 BW 0.0079 Color Copies Included 0 ESP Yes Yes Yes Yes Yes Quantity 1 1 1 1 1 BW Base Copies Overage Color Base $0.00 Make/Model CPP Service $0.00 Konica bizhub C450iA3 45ppm Color MFP RU-513 Relay Unit PK-524 Punchl Kit For FS-539 PC-416 Large Capacity Cassette- 2,500 Sheets/Letter Size Only- FS-539 Finisher -50 Sheets- plus manual Stplr FK-514 FAX KIT -1ST& 2ND LINE- Overage Rate 0.049 1 1 Yes Yes Included: Parts, labor and supplies with exception of paper products, staples and freight THIS ORDERISSUBJECIT TOTHET TERMSA ANDCONDITIONS/ ATIACHEDHEREIO, ANDBUYERAGREES) TOBEE BOUNDTHEREBY OMODFICAIONSORA ADDITIONST THERETOSHALL BEE BINDING UPONS SELLER UNLESSE EXPRESSLY CONSENTED1 ORMATMGBYAMGFTICRO: THEC CORPORATION. CREDITV WILLN NOTBE ISSUEDONR RETURNEDS SUPPLIES OF ANYO OPENPACKAGES. ALLO ORDERSA ARES SUBJECT TOFINAL ACCEPTANCE! BY DEXI IMAGING, INC. Special Instructions For This Location: Please deliver as soon as possible TERMS/ ANDO CONDITIONS ONT THE FOLLOWINGI PAGES AREA ANI INTEGRAL PART OF THIS CONTRACT. DN-16891 5 D imaging Equipment Delivery Location City of Mexico Beach 201 Paradise Path Mexico Beach, FL: 32456 Base: 0/Overages: 0 Sales Order /Service Agreement Equip. Contact: Julie Danaher Phone:850-848-5700X7 Emair.dananer@mexicopeacngov.com BW Included Rate 0 BW 0.0079 Color Copies Included 0 ESP Yes Yes Yes Yes Yes Quantity 1 1 1 1 1 B/W Base Copies Overage Color Base $0.00 Make/Model CPP Service $0.00 Konica bizhub C450iA3 45ppm Color MFP RU-513 Relay Unit PK-5241 Punch Kit For FS-539 PC-416 Large Capacity Cassette- 2,500 Sheets/Letter Size Only- FS-539 Finisher -50 Sheets- plus manual Stplr FK-514F FAX KIT-1ST& 2ND LINE- Overage Rate 0.049 1 1 Yes Yes Included: Parts, labor and supplies with exception of paper products, staples and freight THIS ORDERIS ISS SUBJECTTOTHE TERMS CTSATESEDITSA ANDBUYERA AGREES TOBE BOUNDT THEREBY. NOMODAFICATIONS ORA ADDITIONS THERETOSHALLE BEE BINDING UPONS SELLERU UNLE ESSE CONSENTEDT MRITINGBYANOFICERO THEC CORPORATION. CREDITV WILL NOTBER ISSUEDONF RETURNEDS SUPPLIESO OF/ ANYO OPENF PACKAGES. ALL ORDERSA ARES SUBJECT TOFINAL TOINV EXPRESSLY BY DEXI IMAGING. INC. Special Instructions For This Location: Please deliver as soon as possible TERMS ANDO ONT THE FOLLOWINGF PAGES ARE ANIN INTEGRAL PART OF THIS CONTRACT. DN-16891 6 D MFD Multi-Function Device) Connectivity Support Agreement (MFD CSA) DEX Imaging provides a Network Connectivity Support program to cover additional services not included in your Equipment Service Agreement. Today's MFD technology is complex. Loss of functionality can cause downtime. Examples oft this are below but not limited to: Change of technology Software changes Infrastructure changes Operating system updates Authentication changes Antivirus software updates Firewall updates Internet service provider changes Connectivity Support Agreement Details: Coverage Charges Remote Support for Multi-Function Device(s) Unlimited Helpdesk Support Hours of coverage 8:00A AM1 to 7:00 PM (M-F) 1-5 Devices >515/Device/Month 6-25 Devices 512/Devic/Month 26-50 Devices -> S10/Device/Month 51+ Devices -> $8/Device/Month Example of Support Functions Covered Under this Contract: Print/Scan Troubleshooting Installing & updating the device print drivers on the customers PC/Laptop & Installing PC fax device drivers & troubleshooting faxi related issues Enabling & configuring any type of account orj job codes & installing the management: software Quick & secure remote desktop phone 8. support for PC/Mac Configuring/resolving issues with scan to email/folder on PC's or Mac Networki issues/Key-Op Troubleshooting & resolving copy & print issues related to the device Troubleshooting & reconfiguring device network settings due to networking infrastructure changes such as Internet Service provider change or new router Key-Op training the end users on basic & advanced functionality of device features YouTube channel for easy accesst to procedures & PDF documentation available to be emailed upon request 1. 3. 2. 4. Macs 5. 7. 1. 6. Accept MFD CSA for ALL machines under DEXI ESP:No Ift this Connectivity Support Agreement is DECLINED, iti is understood that ANY support not related to the mechanical function of the device willl be charged at DEX Imaging's Published rates. Address: PO Box 13425 City: Mexico Beach Phone Number: 850-648-5700 Name: Signature: State: FL Zip: 32410 Title: Date: Email: danaher@mexicobeachgoy.com DN-16891 7