TWAIN HARTE COMMUNITY SERVICES DISTRICT Board of Directors Regular Meeting January 8, 2025 CALL TO ORDER: President Mannix called the meeting to order at 9:00 a.m. The following Directors, Staff, and Community Members were present: DIRECTORS: President Mannix Director Sipperley Director Bohlman Director Dearborn Director Mitchell STAFF: Tom Trott, General Manager Neil Gamez, Fire Chief Lewis Giambruno, Operations Manager AUDIENCE: 3Attendees PUBLIC COMMENT ON NON-AGENDIZED ITEMS: Bruce Erikson made a public comment. Carol Hallet made a public comment about the wildfires affecting Southern California and thanked all of the deployed first responders, including Twain Harte Fire Department. CONSENT AGENDA: A. Presentation and approval ofi financial statements through December 31, 2024. B. Approval of the minutes of the Regular Meeting held on December 11, 2024. MOTION: Director Sipperley made a motion to accept the consent agenda in its entirety. SECOND: Director Dearborn AYES: Sipperley, Mannix, Bohlman, Dearborn, Mitchell NOES: None ABSTAIN: None ABSENT: None NEW BUSINESS: A. Discussion/action to adopt Resolution #25-01 Approval of Fiscal Year 2024-25 Mid-Year MOTION: Director. Sipperley made a motion to adopt Resolution #25-01 - Approval of Budget Adjustment. Fiscal Year. 2024-25 Mid-Year Budget Adjustment. AYES: Sipperley, Mannix, Bohlman, Dearborn, Mitchell SECOND: Director Bohlman THCSD Minutes January 8, 2025 Page 1 of4 NOES: None ABSTAIN: None ABSENT: None B. Discussion/action to adopt Resolution #25-02 - Approval of Revised Fiscal Year 2024-25 MOTION: Director Dearborn made a motion to adopt Resolution #25-02-A Approval of Revised Fiscal Year. 2024-25. Salary Plan to Add an Administrative Services Manager Salary Plan to Add an Administrative Services Manager Position. Position. SECOND: Director Sipperley NOES: None ABSTAIN: None ABSENT: None AYES: Sipperley, Mannix, Bohlman, Dearborn, Mitchell I Discussion/action to adopt Resolution #25-03 - Awarding a Construction Contract to Peterson Excavation Inc. ini the Amount of $320,343 fori the Office and Training Site MOTION: Director Bohlman made a motion to adopt Resolution #25-03 -A Awarding a Construction Contract to Peterson Excavation Inc. in the Amount of $320,343 for the Office Stormwater Improvement (Project #400-57-0001). and Training. Site. Stormwater Improvement Project.#400.57-0004, AYES: Sipperley, Mannix, Bohlman, Dearborn, Mitchell SECOND: Director Mitchell NOES: None ABSTAIN: None ABSENT: None D. Introduction of Ordinance #26-02 -Setting Forth Informal Bidding Procedures Under the MOTION: Director. Sipperley made a motion to approve the Introduction of Ordinance #26- 02-Setting Forth Informal Bidding Procedures Under: the Uniform Public Construction Uniform Public Construction Cost Accounting Act. Cost Accounting Act. SECOND: Director Bohlman NOES: None ABSTAIN: None ABSENT: None AYES: Sipperley, Mannix, Bohlman, Dearborn, Mitchell E. Discussion/action to adopt revisions to Policy #3040 - Purchasing and Expense MOTION: Director Sipperley made a motion to adopt revisions to Policy #3040 Authorization. Purchasing and Expense Authorization. SECOND: Director Dearborn NOES: None AYES: Sipperley, Mannix, Bohlman, Dearborn, Mitchell THCSD Minutes January 8, 2025 Page 2 of4 ABSTAIN: None ABSENT: None F. Annual review of Policy #4010- - General Duties oft the Board of Directors. Per Section 4010.40 of District Policy #4010, the Board conducted an annual review for refresher training and: self-evdluation and recommended no changes at this time. Per. Section 4030.30 of District Policy #4030, the Board conducted an annual review for refresher training and self-evaluation and recommended no changes at this time. H. Discussion to welcome and provide Board-led orientation to new Board member. The Board discussed enhancing the District's onboarding process for new Board Directors by involving the entire Board in the orientation utilizing a series of questions to serve asa guide for the orientation. The goal is for current Directors to welcome new members and share their experience to. help them work effectively together. in serving District customers. Annual Board self-assessment of performance and identification of improvement The Board was pleased with the results and noted an opportunity to improve on preparedness. for Board meetings by reviewing materials more thoroughly in advance of the The Board provided direction to staff to start the process of putting out the community survey in January or February with a plan to hold a community workshop March 13-14, G. Annual review of Policy #4030 - Code of Ethics and Conduct. opportunities. meeting. Discussion regarding update of the District's Strategic Plan. 2025. REPORTS: President and Board Member Reports -Director Sipperley reported that he was waiting to hear ifa JPA IRWM. meeting would be held Director Mitchell spoke to the Fire Committee and how they spoke about the parking lot President Mannix reported. no LAFCO meeting this month. TUO CO CSDA meeting will be on this morning. improvements project. Monday 1/13/2025, location TBD. Fire Chief Report by Chief Gamez A verbal summary of the written report was provided. CERT- Carol Hallet provided a verbal. summary of the written report that was provided. Water/Sewer/Park Operations Report Provided by Operations Manager Giambruno AL verbal. summary of the written report was provided. General Manager Report Provided by General Manager Trott THCSD Minutes January 8, 2025 Page 30 of4 Av verbal summary of the written report was provided. ADJOURNMENT: The meeting was adjourned at 11:38 a.m. Respetfulysubmitted, Cimlunly Lhw Kimberly Silva, Board Secretary APPROVED: &lon Man Eileen Mannix, President THCSD Minutes January 8, 2025 Page 4 of4