A CALPOLY Foundation Governance Committee Meeting Minutes Thursday, October 3, 2024 Zoom Video Conference Committee Members Present: Jeffrey Armstrong Stan Van Vleck Committee Members Absent: Laura Pickering Staff: Marc Benadiba Samantha Mauro Call to Order and Attendance Ken Stone Bill Swanson John Ronca Stacy Cannon Amanda McAdams Grant Kirkpatrick Lisa RoCkwel-Harpster Goverance Committee Chair, Stan Van Vleck, called the meeting to order and took attendance. Chair Van Vleck announced a quorum of directors in aftendance and noted that the meeting, having been duly convened, was ready to proceed. Approval of Minutes Chair Van Vleck asked members for corrections to the August 1, 2024, Governance Committee meeting minutes. None were identified; accordingly, amotionwas made, seconded, and passed to approve the minutes. Policy Review policies under review. Chair Van Vleck called on Treasurer of the Foundation Marc Benadiba to provide an overview of Mr. Benadiba reviewed the two policies concurrently. The first reviewed was Policy 101 Gift Administration. As outlined oni the policy summary memo on page 5 of the meetingn materials, the review proposed minor edits to the policy including updating the expendable supples/materials to include a dollar value threshold in excess of $5,000 and a provision for the Foundation not incurring unreasonable costs as compared to the value of the gift. Reports to the Board was modified toi include reporting toi the Chair of the Investment Committee in addition toi the chair of the Audit Committee. Minor grammatic and formatting updates were made throughout the document. Mr. Benadiba called on the committee for input on the policy. No edits were Mr. Benadiba then reviewed Policy 202 Public Relations Funds. As outlined in the policy summary memo on page 12 of the meeting materials, the review proposed minor changes. The changes clarified the available resources for public relations funds and removed the requirement that only recommended. the University President or Foundation CEO can approve public relation fund expenditures, while clarifying the requirement that all public relations expenditures be approved pursuant to Chair Van Vleck called on the committee for input on policies 101 and 202. No edits were recommended. A motion was made, seconded, and approved to move forward the policies to Foundation purchasing policies and procedures. the Board for approval. Adjournment With no further business to discuss, the meeting adjourned at 3:12 p.m. - - Governance Committee Chair Cal Poly Foundation Board