TOWN OF MOUNT GILEAD BOARD OF COMMISSIONERS MEETING MINUTES September 3, 2024 MG 110 West Allenton Street, Mount Gilead, North Carolina, 27306 Thel Mount Gilead Board ofCommissioners will met on' Thursday, September 3,2024, at 7:00 p.m. at the Mount Gilead Firel Department, 1061 East Allenton St., Mt Gilead, NC, fort the regular monthly business meeting. In attendance: Mayor Sheldon P. Morley, Mayor Pro Tem Tim McAuley, Commissioner, Mary Lucas, Commissioner Paula Covington, Town Manager Dylan Haman, and Town Clerk Lessie D.. Jackson. Absentee: Commissioner Vera Richardson ITEMI. CALL TOORDER Pledge of Allegiance. CONSENT AGENDA A. Adoption of the Agenda B. Adoption of August 1,2024 meeting minutes Staff Reports D. Certification ofLeave Timei in) Preparation for GASB 101 Implementation E. Lilly's] Bridge Grant Updated. Acceptance Resolution Lilly's! Bridge Force Main] Improvements Project Ordinance Amendment G. Operating Budget Amendment 1- Grant Match. Amendment Mayor Sheldon P. Morley called the meeting to order at 7:00 p.m. with a moment ofs silence and the ITEMII. (Action) **Mayor. Morley asked for a motion to adopt the consent agenda with an amendment changing location to thel Mount Gilead. Fire Department at 106 East Allenton St, an additional amendment to goi into closed session to discuss personnel issues. Commissioner Covington made the motion to adopt the consent agenda; Mayor Pro Tim McAuley seconded the motion. The motion carried. (3-0) ITEM II. ITEMI IV. September. 3, 2024 Town of Mt Gilead PUBLIC COMMENT Reading oft thel Rules for Public Comment ***None*** CDBG-IPUBLIC: HEARING (Town Manager Dylan Haman) ***] Mayor Morley opened thel hearing by reading the statement below: This public hearing on September 3, 2024, will provide an explanation and description oft thel FY2024 North Carolina Department of Environmental Quality (DEQ) Community Development Block- We are present to discuss the purpose oft the public hearing fort the Town ofl Mt Gilead's CDBG-I funding application. The purpose oft the public hearing is to obtain citizen' 's views and to allow response from the This public hearing will cover the" Town'so community development needs, development oft the proposed activities, and a review ofp program compliance before the submission oft the' Town ofMt Gilead's CDBG- Infrastructure Grant (CDBG-I). public to funding proposals and answer any questions posed by citizens. Ifunding application to the state ofNorth Carolina. The Town ofMt Gilead proposes to request funding from NCDEQ'S CDBG-I program for the Julius Chambers Ave CDBG-I Water Line! Rehahliatiom/Rep.hsvemem: Project. The proposed project will meet thei following community andl housing needs ofMt Gilead by facilitating the replacement oft the water line Thej purpose of the CDBG-I grant program is to improve the quality ofl life for low tos moderate income people by ptoviding a safe, clean environment and clean drinking water through water and sewer located: in the right-of-way ofJulius Chambers Ave. infrastructure improvements and extensions ofservice. Tol benefit a1 residential area where at least 51% ofthe beneficiaries are low to moderate income as defined by the United States Department ofHousing and Urban Development. Top perform eligible activities, Toi minimize displacement, and Provide displacement assistance as: necessary. For the fiscal year of2024 the CDBG-I funding available is expected tol be $19 million. The maximum available grant is $3.01 million over a 3-year period. Applications for funding will bei received September The CDBG program is able to fund a wide variety ofc community development activities. The State of North Carolinal has chosen to: fund several activities: water and sewer infrastructure, neighborhood revitalization, COVID-19: related projeots, and economic development projects that lead tojob creation or Thei infrastructure program, or CDBG-I program can fund ai range ofv water and seweri infrastructure 30, 2024, retention. activities, including, but not limited tot the, following: Water: Projects that resolve water loss in distribution systems. Projects that extend public water to areas with contaminated wells. Projects that extend water lines to areas with dry wells. Projects that assist with low water pressure inj public water systems. Projects that regionalize two or more water systems, Project that rehabilitate or replace a water treatment plant. Wastewater: Projects that resolve inflow and infiltration to collection systems and surcharges from pumps Projects that rehabilitate a wastewater treatment plant to allow for greater ficiency/complianco The' Town ofMt Gilead is seeking an amount in CDBG-I funds not to exceed $3 million for the. Julius Chambers Ave CDBG-I Water Line Rchabiluato/Pephaememt Project, Thej purpose oft the' Town's request ist to replace water lines int the areas ofJulius Chambers Ave.;] Lewis St.; North Pine St.; Marshall St.; Hoffman Dr.; Williams St.; Emmaline St.; Highland Av.; Hillcrest. Av.; and McAuley Church Rd. Thej project proposed by the' Town was identified in the 2024 Asset Management Plan for the Towh ofMt Gilead. Informal community meetings were held in the project areai to inform citizens of thej potential stations and manholes. with regulations. Projects that extent public sewer to areas with failed septic tanks. project, and get feedback: from the residents. A total ofl 100% oft the CDBG- If funding will be used to benefit Low to Moderate Income (LMI) people. The project area in the Town of Mt Gilead has been determined tol have an Income Survey Area ofat least 51%. Thej project area includes areas ofJulius Chambers Ave; Lewis St; North Pine St; Marshall St; Hoffman Dr.; Williams St.; Emmaline St.; Highland Av.; Hillcrest. Av.; and McAuley Church Rd. The range of activities covered by the CDBG-I funds for the. Julius Chambers Ave CDBG-I Water Line chabliaton/ePacmen Project includes: Construction. Environmental Review Engineering Design Legal activities. Surveying. Grant Administration. Construction Administration and observation. Ifthe Town is awarded a CDBG-I grant, the towni is required to adhere to federal procurement requirements and other federal regulations which include: American with Disabilities Act/Section 504 Survey Davis-Bacon & Related Labor Acts Adoption/Submittal ofa Citizen's Participation Plan Adoption/Submittal ofan Equal Opportunity Plan Adoption/Submital ofal Fair Housing Plan Adoption/Submittal ofal Language Access Plan Adoption/Submital ofal Relocation Assistance Plan Adoption/Submittal ofa Section 3 Plan Excess Force Provision The State ofNorth Carolina requires that the ifthe Town receives CDBG grant funding that the Town will certify that they will comply with the requirements oft the general displacement and relocation policy for CDBG grant funding. This policy assists low to moderate income people with costs associated with relocation or displacement, should such relocation become necessary due to the project activities. CDBG funds can be used for those costs, ifnecessary. No displacement and relocation will occur as a result of The Town will submit its CDBG-I application for the. Julius Chambers Ave CDBG-I Water Line ehablitaton/epacemen. Project on September 30, 2024. The CDBG-I application will be available for review during normal business hours at 110 W Allenton St, Mt Gilead, NC 27306. Additional information isa available from Dylan Haman, 110 W. Allenton St, Mt Gilead, NC2 27306 or 910-439-6687. Should you have any complaints or grievances regarding the subject public hearing, they should be addressed to the addressee mentioned above within fifteen (15) business days or by September 27, 2024, and a written response to the written complaints and/or grievances will be sent by the Town within fifteen We open the floor for comments and questions about the CDBG program, and about the proposed project. -Mayor Morley open the floor for questions about the CDBG project, and the proposed project. Commissioner Lucas asked a question about when the lines was installation oft the lines, and the Town Manager Dylan Haman response was 1974 installed. Mayor Morley asked for a motion to open aj public hearing in relation to this discussion. Mayor Pro Tem McAuley made the motion to open aj public hearing in relation to CDBG-I, Commissioner Lucas seconded the motion. The motion carried. 3-0 thej proposed CDBG project. (15) business days, where practicable. *A brief discussion between Mr, Mitchell Lucas of300 Cedar St. and the' Town Manager Dylan Haman about thej proposed project. MayorMorley asked for ai motion to close the open hearing, Commissioner Lucas made ai motion to close the open hearing, Commissioner Covington seconded the motion, The motion carried, 3-0 ITEM V. Presentation From] Locall Merchants A. Antique Mall-No Show B. Speokled1 Paw Coffee whati ist to come ini the future. OLD: BUSINESS A. Street Murall Near Community Garden (Afton and Marissa Knight) ***Afton andl Marissa Knight camel before thel Board toi introduce themselves to thet town ast new owners oft the Speckled Paw. Giving thel Board ab briefing of what they offor att the coffee shop, and ITEM VI. (Action) Town Manager Dylan) Haman open explaining about the street mural and Mary Poplin ended the discussing going over the concept for the strest mural, and thob benefits ofther mural, There werea briof discussing with thel Board and Mary Poplin about ther mural. Mayor Morley recuse himself, and Mayor Pro' Tem McAuley. Commissioner. Lucas made a motion tot table this agenda. itemt to for 30 days. No second was given andt the motion died. Mayor) Pro' Tem askedi for ai motion: in reference to the street mural. Commissioner Covington made a motion to approve thej proposed street mural design and project area for School St. adjacent tot the Community Garden, Mayor Pro ***Mary) Poplin made a second request tot bring Bigfoot statues tot town toj paint. Mary! Poplin and thel Board had al brief discussion. Commissioner Covington proposedt tot table until another time. At thel last meeting, the Board asked' Town Manager Dylan] Haman to get multiple quotes forI IT support and backups, After updating thel Board on his finding, Mayor Morley asked for ai motion. Thel Board had several questions fort the* Town) Manager. Dylan) Haman. Commissioner Covington made ar mot to approve the quoted amount from CWI-IT; Mayor Pro' Tem. McAuley seconded the Tem seconded the motion, The motion carried, 2-1 B. IT Support Quote motion, The motion carried. 3-0 ITEM VIL. NEWBUSINESS A, Christmas Bonus. Longevity. Adjustments (Action) Town) Manager Dylan Haman gavet the. Board al briefing on thei new Christmas Bonus) Longevity Policy. After some discussion from thel Board and Town) Manager Dylan) Haman. Mayor Morley asked for ai motion to approve the Christmas Bonus Policy. Mayor Pro' Tem McAuley madea motion to approve the proposed Christmas Bonys Policy, Commissioner Covington seconded the Town: Manager Dylan Haman gavet tho) Board and update on the requested easement. Mr. Will Taylor came before the Board and introduçed! himself tot the Board. Mr. Taylor wenti into details with thel Board about] his profession and intention toi find a way fort the property to comei into productive use. Mayor Morley asked for ai motion. Mayor) Pro' Tem McAuley: made at motion to survey the property, and then negotiate aj price. Commissioner Lucas seconded the motion. The Town) Manager Dylan Haman updated the) Board ont the StRAP] Projeot Ordinance and Agrecmont stating that tho townl hast recelved a grant offer of$85,000 from thol North Carolina Department of Agriculture for thej purpose of clearing vegotative dobris in. Hammer Creek. Mayor Morley asked for a: motion to approve the grant and ordinance. Commissioner Covington made ai motion to approve thel Proposed STRAPI Project Ordinance and Grant. Agreement withl NC Agriculture for clearing Vegetativel Debris in] Hammer Creek; Mayor. Pro Temi McAuley seconded thet motion. The Town) Manager Dylan Haman stated that the town ofMt, Gilead was awarded! $95,000: for the construotion ofthe. Albert. Johnson Memorial Pocket Park. The Civitan Club has also pledged $7,500: for the project, and! have discussed potentiallyadding: additional funding. Mayor Morley motion, The motion carried. 3-0 B. Requested Easement- - Industry Avenue (Discussion) motion carried. 3-0 StRAP Grant Projeot Ordinance and Agreements (Action) motion carried. 3-0 D. Pocket] Park Projeot Ordinance (Action) had al brief discussion with the' Town Manager Dylan Haman on the impaot the pocket park would have on publio works. Mayor) Morley asked for a motion to establish the Albert. Johnson Memorial Pocket Park. Mayor) Pro Teml McAuley made ai motion to approve thej proposed project ordinance fore establishing the Albert Johnson Memoriall Pocket) Park) Project Fund, Commissioner Covington Town) Manager. Dylan Haman explained tot thel Board that the purpose oft this ordinancei is to clarify maintenance responsibility. The Ordinance would be al local law stating, "It shall bo the responsibility oft the abutting property owner toi maintain any property or driveway betwoon the property line and the curb ofap paved street. Mayor Morley asked for a motion. Mayor Pro Tem McAuley made ai motion to approve thej proposed] Planting Strip Maintenance Ordinance, Commissioner Covington seconded the motion. Thei motion carried. 3-0 Town) Manager Dylan Haman stated tot thel Board thats staffbelleves: it prudent to ostablishs al Full- Timel Backup position for Donnal Mills at the WWTP, This is essentially a succession plani fort the WWTP as) Donnal has expressed heri interest in retiring at somej point int thei next fews years. Mayor Morley asked thel Board for ai motion. Commissioner Covington madeat motion to approve the proposed position for the WWTP Backup ORC; Mayor Pro Tem McAuley seconded the motion, Town Manager Dylan) Haman brought the Board current on all the Grant Projects, Town Manager Dylan Haman explain to thel Board about the CDBGI. Application. Resolution, Mayor Morley asked thel Board fors ai motion. Mayor Pro' Tem] McAuley made a motion to approve thej proposed CDBGI Application Resolution, Commissioner Covington seconded the motion. The seconded the motion. The motion carried. 3-0 E. Planting Strip Maintenanoe (Aotion) F. Waste Water' Treatment. Plant Backup ORCI Position (Action) Thei motion carried. 3-0 G, Financial Status ofGrant Projects H, CDBGI Application! Resolution motion carried. 3-0 A, Community Garden MANAGER: REPORT working on for the month of August. MAYOR. AND COMMISSIONERS REPORT same thoughts about thei incident. motion carried. 3-0 motion carried. 3-0 ADJOURNMENT The motion carried. 3-0 (Discussion) (Action) ITEM VIIL COMMITTIE RUPORTS (Mary Poplin) (Information) (Information) Maryl Poplin came before the Board and gave an update on tho community: garden. Town) Manager Dylanl Haman gavet the] Board an update on what the administrative staffhavel been Mayor Morley gave al heartfelt speech concerning a) recent shooting death in the community. Mayor Pro' Tem) McAuley, Commissioner Lucas, and Commissioner Covington all shared the ***Mayor Morley asked for a motion to go: into closed session. Mayor Pro' Tem McAuley made the motion to enter into closed session, Commissioner Covington seconded the motion. The ww*Mayor Morley asked for a motion to come out of closed session. Mayor Pro' Tem McAuley made the motion to come out of closed session, Commission Lucas seconded the motion. The With no other business, Mayor Morley asked for a motion to adjourn the meeting. Commissioner Lucas madei thei motion to adjourn the meeting, Commissioner Covington seconded thes motion, ITEMIX. ITEM. X. ITEMXI. (Action) Sheldon, P,Morley,Mayor essie D.Jaéksob MA