6735 The Smithfield' Town Council met inr regular session on Tuesday, November 12, 2024a at7:00p p.m. int the Council Chambers oft the Smithfield' Town! Hall, Mayor M. Andy Moore presided. Councilmen Present: Mayor Andy Moore Roger Wood, Mayor Pro-Tem Marlon! Lee, District1 Travis Scott, District3 Dr. David Barbour, District4 4 John Dunn, At-Large Stephen Rabil, At-Large Also Present CALLTO ORDER INVOCATION Councilmen. Absent Sloan Stevens, District2 Administrative Staff Present Michael Scott, Town Manager Elaine Andrews, Town Clerk Shannan Parrish, HRI Director Ted Credle, Public Utilities Director Jeremey Daughtry, Fire Chief Lawrence Davis, Public Works Director Andrew Harris, Finance Director Pete Hedrick, Chief of Police Gary Johnson, Parks & Rec Director Chloe. Allen, Plannerl Administrative Staff Absent Stephen Wensman, Planning Director Robert Spence, Jr., Town Attorney Mayor Moore calledt the meeting to order at7 7pm. Thei invocation was given by Councilman Travis Scotti followed by the Pledge of Allegiance. APPROVAL OF AGENDA: Mayor Pro-Tem, Roger Wood made a motion to approve the agenda, seconded by Councilman Add Business Item 3: Discussion oft the Employee Pay and Classification Study. Travis Scott amended asf follows: Unanimously approved. PRESENTATIONS: 1. Administering Oath of Office to New Town Clerk Elaine Andrews Mayor Andy Moore administered" the Oath of Officet tot the new Town Clerk Elaine Andrews 2. Appearance Commission Annual Report Appearance Commission Chairperson Kaitlyn Tarley presented the Appearance Commission's Annual Report tot the Board. She statedt thatt the. JP: and. JB George accounts were primarily used fort tree replacements int town specifically and with the donate at tree program. There were no expenditures made to either of the accounts this year, so the only change wouldt thei interest. She statedi int terms of the General Fund, the expenditures were: a little over $14,000 for this fiscal year. The projects included new bench and shade structures out at the Community College, replacement plants for the Town's way finding signs throughout Smithfield, plants for the planters in the downtown area, as well as the replacement plants at Sunset Cemetery, which were recently puti in. The last main project that had expenditures was for the Bartlett treei inventory survey. She added that the last survey was conducted in the early 1980s and thata a new survey would give good insight, both into the trees throughout town, recommendations Chairperson Kailyn Tarley continued saying that other projects completed without expenditures included a spring cleanup, which was done in partnership with the DOT and other organizations in the town. She stated their team went out to Smith Collins Park for a cleanup. They also had a table att the Ham and' Yam festival tor raise additional awareness for the Appearance Commission and what they do here int the town. She statedt they also sold T shirts that were madel lastf fiscal year tor raise money for the donate at tree program. She added that the proceeds from the Ham and Yam, in addition to ai few other donations received throughout the year added $250 in donations. Int total, they have al little over $1,200 within the donate at tree program, which they intend to use to have the plaques and trees plantedf for those who donated. Shes stated thatt the Commission is currently working onl 1-95p projects and plans to continue community collaboration, focusing on downtown Smithfield development withl local businesses and town organizations like the Garden Club and! historical society. Their goali ist to collectively create projects and a vision for thet town until itbecomes sustainable, after whichi they'llp pursue projects outside town limits. Partnerships with public works and Parks and Rec are ongoing, and they've met with Activate Selma and other nearby towns. The Commission aims to continue these collaborations, with the library being a focus for the upcoming fiscal year. Chairperson, Kaitlyn Tarley thanked the Commission's collaborative partners. Mayor Andy Moore thanked the for any replacements, and treatment plans. Commission for all oft theire efforts and their leadership. PUBLIC HEARING: None CITIZEN'S COMMENTS: None 6736 CONSENT AGENDA: Mayor Pro-Tem, Roger Wood made a motion, seconded by Councilman Stephen Rabil, to approve the 1. Consideration and request for approval to promote a Firefighter II to the rank of Fire Consideration and request for approval to promote the Accounts Payable Technician to Consideration and request for approval to allow employees to donate accumulated sick Consideration and request for approval to adopt Resolution No. 755 (16-2024) for Grant following items as listed ont the Consent Agenda. Unanimous: Engineer the position of Payroll/Accounting' Technician II timet to ane employee ini the Public' Works - Streets Division Acceptance & Capital Project Ordinance for $93,500 TOWN OF SMITHFIELD RESOLUTION: NO.755 (16-2024) WHEREAS, the' Town of Smithfield! has received: al Directed Projects grant for the Caswell Street Storm Water WHEREAS, the North Carolina Department of Environmental Quality has offered 2023 AppropriationsAct WHEREAS, the Town of Smithfield intendst to perform said project in accordance with the agreed scope of NOW,THEREFOREBETTRESOLVEDBYTHE TOWN COUNCIL OFTHET TOWN OF SMITHFIELD: That the Town of Smithfield does hereby accept the 2023 Appropriations Act Directed Projects Grant offer of That the Town of Smithfield does hereby give assurance to the North Carolina Deparmentofisnvipamenal That Michael L. Scott, Town Manager, and successors so titled,i is hereby authorized and directed tofurnish: such information: ast theappropriate State agency may requesti inc connection witht this) project; ton maket theassurancesas containeda above;andto executesuch othero documentsasr mayber requiredb byt thel DMamcaehfnier Project (SRP-S-134-0186) from the 2023AppropriationsActsesonlaw2023-134administered throughthel DainangWatresmeandwasewaterkesere toassisteligible unitsof government mdnghtsamouatdis3s00 toperform work detailed in the submitted: application,and Mhmetinghersmaternafrasnucturedisamd work. $93,500;and alylatayComdtoasorAsunacesomainad inthe Award Offer will be adheredto; and Adopted thist the 12th day of November, 20241 ins Smithfield, North Carolina. M.Andy Moore, Mayor ATTEST: Elaine S. Andrews, Town Clerk 5. Resolution No. 756 (17-2024) to execute a $10,000,000 transfer from First Citizens Bank Central Depository to al First Citizens Trust Portfolio TOWN OF SMITHFIELDI RESOLUTIONNO.756 (17-2024) WHEREAS, the Town of Smithfield, North Carolina (the "Town") has established financial accounts at First Citizens Banki fort thei management ofp public funds, ensuring fiscal responsibility andi maximization of thel Town Coundlhasdeterminedt thataportionofthesei fundss shouldb bei investedt througha amanaged portfolio to optimize returns and ensure financial growth in alignment with the Town's investment resourcesi for thel benefito of the Town: andi its residents; and WHEREAS, policyand objectives; and WHEREAS, the Town's Finance Department hasi identifiedt that thet transfer of Ten) Million Dollars ($10,000,000) 6737 from the Centrall Depository accountt toaT Trust Portfolio managed by First Citizens Banki isi int thel best interest oft the Townt to enhancei investment) returns whiler maintaining safety and liquidity; and WHEREAS, thisi investmenti isi ina accordance with) North Carolina General Statutes 159-30 and 31, andi is deemed NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD, NORTH CAROLINA, 1. The Town! Manager and Finance Officer are hereby authorized: and directed to execute the transfer of Ten Million Dollars($10,000,000): fromt the Towno ofs Smithfield's Centrall Depository: accountatFirstCitizens Banktoad designated 2. Thist transfers shalll be completedi ina accordance with alla applicable laws, regulations, and guidelines to ensure proper 3. The Town Manager, Finance Officer, anda any otherr necessaryTown: staffa arel hereby authorized tot takea any additional actions required to complete this transfera and tor monitor thei investment) portfolio inc consultation with First Citizens Bankt tor maximizet the Town's return oni investment while maintaining the principles ofs safety, liquidity, and growth. beneficial tot thel long-term financial health oft the' Town. THAT: Trust Portfolio account with First Citizens Bank. handling andr reporting ofp public funds. 4. This Resolution shalll become effectivei immediately upona adoption. M.Andy Moore, Mayor ATTEST: Elaine S. Andrews," Town Clerk 6. Consideration and request for approval to award a contract to Sykes Environmental Engineering, PLLC in the amount of $ 68,340.00 for engineering design services for increased: sewer capacity of the conveyance system east of: I-95 7. New Hire Report Background Council meeting. Position Asst. Aquatics Supervisor Police Officers (6 positions) Water Plant Operator Action Requested Per Policy, upont the hiring ofa a new or replacement employee, the Town Manger or Department Head shall report the new/replacement hire tot the Council on the Consent Agenda at the next scheduled monthly Town In addition, please findt the following current vacancies: Department P&R - Aquatics Police PU- Water Plant Budget Line 10-60-6220-5100-0200 10.20-5100-5100-0200 30-71-7200-5100-0200 The Town Council is asked to acknowledge that the Town has successfully filled thef following vacancies in accordance with the Adopted FY 2024-2025 Budget. Position Town Clerk Police Officer (MPO) Police Officer Police Records Specialist Police Records Specialist Department Police Police Police Police BudgetLine 30-71-720-5100-0200 31-72-7230.5100-0200 Rate of Pay General Government 10-20-5100-5100-0200 $32.00/hr. ($66,560.00/yr.) 10-20-5100-5100-0200 $29.59/hr. ($66,163.24lyr.) 10-20-5100-5100-0200 $26.84/hr. ($60,014.24/yr.) 1020-5100-510-0200 $18.07/hr. ($37,586.64/yr.) 1020-5100-5100-0200 $18.93/hr. ($39,374.40/yr.) 10-30-5600-5100-0200 $15.79/hr. ($32,843.20/yr.) 1020-5300-5100-0200 $17.21/hr. ($35,796.80/yr.) Streets Maintenance Worker PW-Streets Facility Maintenance Worker (2) PW-Appearance 6738 8. Budget Amendments Attachmentc Revenue 10-90-3900.3900-0000F FundB BalanoeA Appropriation Expenditure D-104110-5300-57187 Non-D BUDGET AMENDMENTS Oct-24 BEFORE 50,000.00 0.00 25,000.00 2,500.00 0.00 202,500.00 44,000.00 15,000.00 80,000.00 0.00 78.715.00 71.,000.00 112,500.00 35.000.00 $150 AFTER 5.688.68 44,976.88P.0. 7,.585.00 57,585.00 Check 32.871.00 332,871.00 10.000.00 61.380.00 86,380.00 1.200.00 3,700.00 40.000.00 40.000.00 31.775.00 31,775.00 12.810.98 305,312.98P.0. 4,081.27 48.091.27P.0. 2,150.00 17.150.00P.0. 1.005.00 16,005.00P.0. 3,417.00 19,422.00 158.000.00 85.000.00 85,000.00 3.850.00 82,585.00P.0. 27.917.10 98,017.10P.0. 8.751.64 121.251.64P.0. 4,400.00 30.480.00P.0. 0.00 S582880.00 $511.982.85 $1.07484085 General Govemment- Service Contracis (Roberson Miller! Mgmt) 32,310.00 General Govemment- Capital Outlay (Town! Mgr Office 3306 Non-Departmental- GFS Salary Acjusment Pirperylabisylnsur) 300,000.00 Approved Downtown Projects (DSDC) Non-Deparmental- Economic Development 10-10-4200-5700-7 7400F FinanceD Dept.- Capital Outay! (Collection Window Chairs) Dept.- Outiay( (Phone System). 4502 Planning- Condemnation 5100-5 7400F Police- Outlay (Communication! Fire- Equipment Maintenance: andRepair General Services- Treel Trimming Streets- Streets- Capital Dutlay Drainage 200- 1700 Parkss Rec- Equip. Parkss Rec- Capital Outlay Barrs Recreation LLC) Aquatic Center- SupplesiOperasons Generals Servioes- Appearance Commission (Swit CreekN Nursery) 15,000.00 Generals Servioes Appearanoe Commission (Bams RecreationLLC) 16.005.00 Sidewalk Agreement) Lighting) Maint. .00 $373.515.17 2230.50 304.730.50P.0. 5.688.67 281,136.67P.0. 16.700.00 121,700.00 188918.00 228.818.00 $1.17652002 $511.982 $168840265 Tobringforvwarde encumbrancesf fromth the: 2023-2024G GeneralFund Budget:FY2425. 2. Revenue 30-71-39003900-00005 FundB BalanceA Appropriation Expenditures 30-71 7220-5 33001 WaterD Dist'Sewer Coll-: Supies/Operations 1-7220-5300-45011 Water DistSewer Coll- Service Contracis 30-71-7220-5300-57101 Water! Dist/Sewer Col.- EconomicD Development 3. Revenue 3-72.3900.3900-000F FundE Balance Appropriation Expenditures 31-72-7230.5300-3300: Electic- Suppies-Operations 31-72-7290-5900-4501 Electric- Service Convacis Water! Capitalo Outay (Phone System) Tobringforvarde encumbrancesf fromt the: 2023-2024G GeneralFundB Budge:oFY24-25. P.Oswereb browghtfomardtrough: RolloverProcess. $1.000.000.00 $122.408.12 $1.122.4981 $373,350.00 $208,970.00 $8.577.50 $381,827.50P.0. $5.686.66 $214.636.68P.0. 3-72-7230.590057105 Electic- Economic Development 31-72-7230-5700-7405 Electric- Capital Outlay( (Phone System) 0.00 35,000.00 108.252.00 108.252.00 0.00 35,000.00 $A17.32000 $122.428.16 $732.81618 Tobringforwarde encumbrancest from the: 2023-2024 General FundE Budgetto FY24-25. P.Osw werel brogntonardtowgn: RoloverProcess. Date:. VERIFIED: VERIFIED: M.A Andy Moore. Mayor ElaineA Andrews. Town Clerk 6739 Attachment. A ENCUMBRANCES FROM 2023-2024" TO 2024-2025 GENERAL FUND Amount Originally Requested $ 15,000 $ 7,585 32,871 10,000 61,380 1,200 40,000 31,775 5,048 158,000 95,000 450.274 $441.228 16,700 $16,700 283.252 299.952 $215.618 Amount Available 32,871 10,000 61,380 1,200 40,000 31,775 3,417 158,000 95,000 10-10-4100-5700-7400 General Govemment- Capital Outlay (Town Mgr Office) 10-10-4110-53003306 Non-Departmental- GF Salary Adjustments 10-10-4110-5300-5718 Non-Departmental- - Approved Downtown Projects (DSDC) 1061-4110.5300-5710 Non-Departmental- 5 Economic Development 10-61-4110-5300-5712 Non-Departmental- -S S.H.A.R.P Reimbursements 10-10-42005700-7400 Finance Department- Capital Outlay Chairs/Colection Window) 10-10-4300.5700-7400 IT Department- Capital Outlay (Phone System) 10-10-4900-5300-4502 Planning- -Condemnation 10-10-4900.570-7400 Planning Capital Outlay 10-60-5500-5300-3440 General Services- Appearance Commission 1030-5600-5300-7300 Streets -Sidewalk & Curb Repair (NCDOT Sidewalk Agreement) 1030-56005700-7400 Streets -Capital Outlay (195 Bridge Lighting) 10-40-5900-5300-3310 Storm Water Drainage WATERFUND 30-71-7220.570-7400 Water Dist/Sewer- Capital Outlay (Phone System) 30-71-7220-53005710 Water Dist/Sewer Coll. Economic Development 198.918 Electric FUND 31-72-7230-53005710 Electric-Economic' Development 31-72-7230-570-7400 Electric- Capital Outlay (Phone System) J.B. GEORGE BEAUTIFICATIONI FUND 40.614100-5300.3400 J.B. George Projects 40-61-4100-5303410 J.P. George Projects 108,252 $108,252 16.700 124.952 $108.252 APPROVED: VERIFIED: MAndy! Moore, Mayor Elaine S. Andrews, Town Clerk 6740 Purchaseo Orders G/LA ACCOUNT ACCOUNTO DESCRIPTION 1700 Equip Maints Repair Equip Maints Repair Tree Trimming Appearance Commission Drainage capital Outiay Service Contracts Capital Outiay Equip Maints Repair Repair Equip Repair Supplies/Operations Equip Maint Repair Equip Maint Repair Equip Maints &Repair Equip Maints Repair Equip Maints & Repair Equip Maint Repair Equip Maints &R Repair Service Contracts Supplies/operations Service Contacts 3300 Supplies/Operations DEPARTMENT FireDept FireDept Publicy works Publicv works stormwater PoliceDept GenGov ParksandRec Parksandrec Parksandrec Parks andRec ParksandRec Parksa andRec ParksandRec Parksandrec Parksandrec parksandRec Parksandrec ParksandRec Water/Sewer Water/Sewer Electric Electric VENDOR PO# 20242635 20242511 20242567 20242602 20242041 20242419s 20242047s 20242327s 6,240.00 20242564s 20242620s 20242622s 4,482.10 20242623 20242624s 3.651.23 20242628 20242631 20242640s 2.734.05 20242419 20242435 20242415 20242067s $.577.50 AMOUNT 2.499.27 2,150.00 12.819.96 ,666.6 ,751.64 574.75 s00.00 70,741.65 5,666.66 1/3 2,230.50 7,597.16 5,666.66 1/3 14,244.16 92,882.97 PineE Enviromentals Serivces Atlantic Emergencys Solutions Bobby Randy Best Swifto Creek Nursery Stuckeys Backhoes Service Inc communicationsl Internationalinc Robertson Miller Management Barrs Recreation LLC Green ResourceLLc rimeTechnologiesi Inc Blade Equipment Inc Advantage Sporta Fitness Inc Sports Facilities Groupl Inc Sports Facilities Group Inc RodneysB Blackmon Green Resourcel LLC joseM Manuel Muno:s Solis usDoorwaysinc Sports FacilitiesG Group! Inc Robertson Millern Management CoreMainuP Robertson Miller Management Border States Industries Total BUSINESS ITEMS: 1. ZA-23-06 Town of Smithfield: Planning Staff is requesting an amendment to the Unified Development Ordinances, Article 2, 10 and Appendix A, and approval of the updated Standard Details and Specification Manual, Sections 1-5 and 9-10. The ordinance amendment will update existing performance standards, clarify vague wording, and! break up largel blocks oft texti into subsections and update definitions. The Standard Details and Specification Manual was updated in conjunction with the performance standards update. Plannerl Chloe Allen addressed the Council for this request. She statedt that Planning staff requested approval of zoning text amendment 2306, which would amend Articles 10 and Appendix A to update performance standards and approve the revised Standards Details and Specifications Manual. This amendment includes previously discussed changes and addresses recent questions. Regarding lighting, developers must install streetl lighting according tor national standards, with lights required at alli intersections. Duke Energy customers can request outdoor lighting through a provided link. The amendment also addresses parking minimums for restaurants, whichy was at topic ofo consideration: att they previous meeting. Shes statedt that the currentr requirement is one parking space per1 150 square feet ofe enclosed floor area, excluding outdoor seating. An newp proposal suggests one space pert threes seats, including outdoor seating. Various options were presented, comparing standards from different towns. Examples include Cary's approach of one per 150 square feet (including outdoor areas) or one per third of maximum fire capacity. Clayton and Durham base requirements on total seat count, while Raleigh uses square footage. The recommendation is to adopt the one space per She addedt that following a meeting with, Johnston County Environmental Health, updated standards for septic lots sizes were discussed. The county now requires a minimum lot area of 30,000 square feeti for lots with septic systems and no public sewer, increasing to 40,000 square feet in watershed districts or environmentally sensitive areas. For lots served by well water, the minimum area is 40,000 square feet. Thesel larger lots sizes. accommodate the required 50-foot distance between wells and drain fields, and 25-foot distance from structures. The county determines septic drain field size based on soil texture and bedroom count. A revised Plannerl, Chloe Allen further stated the Council has updated street frontage requirements to clarify that every lot must be situated on one oft three types of access: ap public street, ap privately owned street conforming to town standards with defined maintenance responsibilities, or a private driveway within a multi-family development providing access to all internal lots with defined maintenance responsibilities. Additionally, the utilities section has been revised to comply with state statute, specifying that all utilities must be installed according to the Standard Detail Manual under the Public Utilities director's guidance. She added it removes the section that discusses off site septic in accordance with state statute. She stated that the Planning Department is recommending approval of zoning text amendment ZA-2306 and approval of the updated threes seats standard, inclusive of outdoor seating. texti implementing these changes was proposed for adoption. Standard Details Specifications Manual. 6741 Councilman Travis Scott asked about the lots size change for the septict tank, what was the original size. Planner 1, Chloe Allenr replied currently itis 20,000 square feet ift they are on septic and 25,000 square feeti if Councilman Travis Scott clarified whether that was with having no access to other service was at factor. Allen answered, right, you have, lifyoul have the ability to connectt to sewer, you must connect to sewer. That's Councilman David Barbour inquired aboutt the lighting requirements for intersections, specifically questioning the positioning and measurable lightl levels. He noted that some intersections in West Smithfield, managed by Duke Energy (formerly Progress Energy), are poorly lit and difficult to see. Barbour suggested that even with existing streetlights, some intersections remain too dark. He proposed considering thei installation ofr reflectors toir improve visibility, particularly for drivers approaching thesei intersections. He askedifthel Planner could clarify whether thel lighth had tob be ont thei intersection ors somewhere int the vicinity oft the intersection becausei itr makes Allen replied that the specific lighting requirements are likely definedi in the American National Standard. She statedt that she was notf familiar with the engineering details and would defert the question to our Town Engineer Billl Dreitzler, as he might know. She stated we'd need tol look it up for precise information. Councilman Barbour inquired abouts specifying a measurable lighting standard fori intersections int the UDO.He emphasized the importance of adequate lighting at intersections for safety, regardless of light placement. Barbour suggested exploring the possibility ofi including as specific lighting requirementi int the UDO. Town Manager Scott confirmed that light measurement is possible and is currently done for parking lots to controll light spillage. He noted that while some residents desire more lighting, others prefer less, highlighting Councilman Barbour emphasized that intersection visibility is a safety issue. He stated that while some may complain aboute excessivel lighting, safety should bet the priority. Barbour stressed thei importance ofk being able Town Manager Scott explained that the planning department reviews development plans to ensure proper placement of streetlights ati intersections. This process allows the department to require developers to adjust Councilman Barbour suggested adding a minimum lightr requirement for intersections, emphasizing safety for drivers, particularly in rural areas like West Smithfield. He cited an example where Duke Energy relocated a light pole after tree removal, altering intersection lighting. Barbour stressed the importance of adequate There was some discussion regarding measuring the luminance from the middle of the intersection and Mayor Andy Moore asked Planner 1, Chloe Allen about streetf frontage requirements to asking her tot touch on Planner Chloe Allen explained that the increase in multifamily developments has highlighted ambiguities in streeto classifications. The current regulations define public streets but are unclear aboutp privately owned streets and private driveways within multifamily developments. This lack of clarity creates a regulatory gapi for private Mayor Andy Moore asked the Planner for a specific example ofa private driveway. Allen answered currently, we don't have such as system. Recent proposals include private driveways, but the text doesn't specify how these would work or how lota access would be managed. Mayor Moore askedi ifwe don'th have one, why notj just Councilman David Barbour stated that the Town did have one in the East River development that had to be labeled Private Driveway so that the Town would not be responsible for the maintenance ofit. Plannerl Chloe Allen explained that while private driveways and private streets are defined ini the town code, there werer no specific regulations for private driveways in multi-family developments. This allowed developers toi include private driveways butl leftt thet town without clear authority tor regulate them. The proposed amendment Councilman Barbour is seeking clarification about privately owned streets in the ETJ - Extraterritorial Jurisdiction of Smithfield. He's questioning thet town's responsibility for these roads, suggesting thati ift they'rein the ETJ, the town shouldn't be responsible for them. He's asking ift these roads are typically managed by the Planner Chloe Allen clarified that public streets, including thosei int the ETJ, encompass DOT roads. Privately owned streets, however, do not include DOT roads. The purpose of this definition is to ensure that there isa designated party responsible fort the maintenance ofthese private roads, preventing themi from beingr neglected. Town Manager, Mike Scotts stated the biggest problem that comes into play here is if we annex that area and nobody is allo ofa sudden responsible for that private road. This helps ust to be able to say who'si in charge ofit, they are on well water. how itis now, and that's not changing. a difference. the need to balance community preferences. tos see clearly ati intersections for public safety. lighting as needed, rather than allowing arbitrary placement. illumination over specific lightp placement. ensuring public safety through well-liti intersections. the new section regarding private driveways and to give ane example. driveways, which don't fall under existing categories, making them difficult to regulate. say! yout there cannot be a private driveway. aims to address this gapi int the regulations. Department ofl Transportation instead. ifwe annexi it ats some point. 6742 Councilman David Barbour made a motion, seconded by Councilman Roger Wood to approve zoning amendment ZA-23-06, finding it consistent with the Town of Smithfield Comprehensive Growth Management Plan and other adopted plans with the addition ofl lumen requirements for intersections. Councilman David Barbour made a motion, seconded by Councilman Roger Wood to approve the (Attachedi hereto andr made and official part oft these minutes ist the approved ZA-23-06, whichi is oni file 2. Approval of the West Smithfieid Multipurpose Trail Engineering Contract CMAQ Grant TIP #BN- 0001 A DOT Program: The Town of Smithfield was awarded a CMAQ Grant from NCDOT, TIP #BN-0001. Thes scope ofv work ist to design, permit and construct a multi-use path along US 70 Business from Wilson's Mills Town Engineer Bill Dreitzler addressedi the Councilr regarding this request. He statedt that the Town of Smithfield received a C MAQ program grant. After executing a contract with NCDOT, the town advertised for the engineering phase. Seven submittals were received. The town independently scored the submittals based on RF LOI criteria. Kinley Horn was the highest-rated firm. A contract was negotiated with Kinley Horn and Town Engineer Bill Driezler further statedt that the town is ready to proceed with the engineering phase oft the West Smithfield Multi-Purpose Trail project. The recommendation is to authorize the town manager to signt the contract with Kimley Horn. Key points ofthe contract include al lumps sum portion: $214,978.83 and right-of-way acquisition fees, for thei initial acquisition of $500 per parcel, max $9,000. Full acquisition: $3,000 per parcel, max $54,000. Thet total contract value couldr reach $277,978.831 ifall maximum fees are incurred. However, the actual cost may be lower depending on the number of parcels affected. The project falls under the CMAQ program, which operates on an 80/20 cost-sharing basis. Thet town is responsible for 20% oft the project costs. ifthe maximum acquisition fees are reached, the town's financial responsibility for this phase would be Councilman David Barbour pointed out thath he noticed that the design was ont the others side oft the road where Town Engineer Bill Dreitzler statedt thati itv was discussed during al kickoff meeting with Kimley Horn. He stated they were all examining it closely as at team to make sure they were all on the same page with where they wanted the multiuse path to be. Councilman Barbour askedi ifhe was correcti inr noting thatt the location had not Councilman Barbour addressed concerns with people crossing over USI Hwy 701 Business, noting itwas as safety Councilman Travis Scott asked the Town Manager how the project would impact the budget now and in the Town Manager Mike Scott stated that the majority of the funding comes from the grant. The town agreed to provide a 20% match, which has been allocated int the Capitall Improvement Fund. The amount discussed for engineering isv withint the budgeted amount.. Asl longa as wes stay within budget, the project should proceed without Unanimous Standards and Detail Specifications manual. Unanimous. int the office oft the Town Clerk). Roadt tot the Neuse River Bridge. submitted to DOT ar man-day spreadsheet for review and concurrence. $55,595.77. He askedi ift there were any questions from the Board. the Dollar General was located. been decided yet, Dreitzler stated that was correct. hazard. future. issues. Councilman David Barbour made a motion, seconded by Mayor Pro-Tem Roger Wood to approve the contract. Unanimous. 3. Employee Classification and Pay Study Discussion Councilman Travis Scott addressed the Mayor, expressing his desire to discuss the employee pay study further. He noted that the Council had been reviewing this matter for some time, including data provided on the 17th and additional meetings with the town manager. Councilman Scotte emphasized the importance oft taking care Councilman Travis Scott made a motion, seconded by Councilman Steve Rabil to approve the manager's Councilman Travis Scotti indicated he was opent tof further discussion ont the matterb but wantedi to gett the motion Councilman David Barbour wanted clarification for the motion and requested more information sot that he could better understand thei item for which hei is voting. Councilman Travis Scott stated they could ask the manager Town! Manager Mike Scott reported onp potential salary adjustments. He had distributed a document outlininga 2% salary increase already implemented for nine months oft the fiscal year. The document also proposed an additional 3% increase in December, followed by implementation oft the salary study in January. Scott noted that ift the 3% increase were applied first, much ofi it would be absorbed by the subsequent salary study adjustments. He estimated that approximately 52 employees would be affected by the 3% increase, either receiving more thant the salary study would provide or moving above the minimum salary level. ofthet town's employees, whom! her referred to ast their' number one asset." request, which included an additional 3% increase that was reportedly withint the budget. ont the floor first. tor reviewt the pay study options with the Board. enoudde 01 uopow ey1 !sujebe eJem. pnoqueg PIAPG uewyounoo pue pooM Jeboy wel-old. Jokew 214M 'uoyow ey1 peno.dde qes ueydeis pue uung uyor 'e7 uopew Hoos SIAB.L uewiounoo loAZO! ve YAIA penoudde SEM uopow a41 eseajour ue puewwooaut jou pip Apnys Aed ey 4014m. 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'000'09ES Ajagewxo.dde aq pinom 1S00 jeuonippe le1oy ey EVL9 6744 Councilman Travis Scott wanted itt to be made clear that the 3% increase did not include employees at the Police Department who justr received ani increase this fiscal year. Town Manager Mike Scott stated that an email was sent to Council stating that fact, with the exception of the accreditation manager and the Councilman Travis Scott asked about the soccer complex on highway 210 as pertains to the easement. Town Manager Mike Scotts stated that the Town does have access to the property. A developer ist trying to developa parcel ont the others side oft the street, and they arel looking into future options that would work for everyone. Councilman Travis Scott also stated he wanted to publicly thank all the veterans who served in the past and those who serve presently inc our community and nationwide in observance ofVeteran's Day. He also asked the Town Manager Mike Scott says he knows Parks and Recreation Director Gary Johnson has been working with the DAV ont those repairs. He stated the cost of repairs turned out to be quite a bit more than what the DAV initially quoted. Hes stated before the Towni invests the money, one oft the points of concern tot the Council was whether the property was worth it. He said thatt the issue will be brought back to Council, but they are not at quite att the point to do so yet, but iti is slowly moving forward. Councilman Travis Scott asked ift there was a grant fort the project. Town! Manager Mike Scotts stated that he did not recall any grant fundsf for that project. Councilman Travis Scott also discussed an event that happened on October 18, 2024 with the Town's law enforcement department who were involvedi in an altercation with a suspect atal business in Town. Councilman Travis Scotte expressed concerns about an unaddressed issue involving a citizen, described as a working black man. Scott mentioned a video oft the individual's mother and noted he had conducted personal research. He requested that Council and staff seek answers to the concerns raised. Councilman Scott reported that the individual was initially stopped andi told tol leave his car. He had previously received two tickets from the police. Scotte expressed concern aboutas subsequent impairment charge andI lack oftransparency. He also raisedi issues with and officer's conduct, noting video evidence oft the individual being strucki int the face during an altercation. He further stated the officer brandished a weapon, which seemed inappropriate. There's a need for more transparency regarding what happened, as the town appears non-transparent. As an elected official serving constituents, Ifeel I'm noti fulfilling my duty without clear information. This impacts our ability tor maintain integrity and handle responsibilities like budgeting and staffing. He stated he had been contacted by media about this, whichl don't fear andl valuet the media. Media contacts have expressed difficulty obtaining information from the town, despite having a publici information officeri in the police department and town hall. It's crucial that wei tell the truth, regardless oft the situation. The incident with this individual raises concerns, particularly about how it was handled. The person was stopped near his workplace late at night and told to leave his car. We should consider whether we could have helped him get to work instead. This situation escalated into an altercation, which could have been avoided. We need more transparency and better tools for de-escalating crises. It's concerning thata a grown mani feltf fearful about continuing! his commute ont foot, as proposed by the officers. This fear led to the altercation. We should consider the personal impact of such incidents and how they affect our Councilman Travis Scott also mentioned that he attended a well-organized holiday festival downtown the past weekend. Itf featured a bazaar with goods, services, food, and crafts. The event was well-attended, and he Councilman Marlon Lee wished M. Durwood Stephenson a happy 80th birthday. He recognized Stephenson for thep personal and professionals support ofthe community andi fori initiatives hel has taken parti ini for East Smithfield. Councilman Marlon Lee also acknowledged School Board Member Mike Wooten, a class of 1981 Triple S High school graduate, and former football player for the Washington Redskins for his retirement. Councilman Lee said he attended Wooten's very last school board meeting today. He stated that Mr. Mike Wooten served on Councilman Marlon Lee also addressed concerns with transparency regarding the Town Police officer incident on October 18th. Councilman Lee reported that he spoke with Mr. Ellis'sr mother abouth his situation. He expressed concern that a 30-year-old man feels afraid to come to Smithfield in 2024, noting the historical context of racial issuesi in. Johnston County from the 1960s-1980s. Councilman Marlon Lee emphasized that the source of this fear is related to local law enforcement, who are meant to protect and serve the community. Councilman Lee referenced the Town Council's July 9, 2020 commitment, following the George Floydi incident, that the Smithfield Police Department would work to resist racism, increase minority hiring, and maintain best practices. Councilman Marlon Lee also statedt that the Town Council unanimously adopted a motion committing to a safe environment for all. Councilman Marlon Lee, statedt that as the sole African. American member oft the Board, he welcomed the resolution but emphasized the need for action beyond words. He stressed the importance of genuine change, vowing to be a constant reminder oft the commitments made. Lee referenced: a recent incident involving a young Wilson resident coming to work in Smithfield who made a mistake, highlighting ongoing concerns four years after the initial resolution. A former police officer involved in a Selma incident was nearly rehired in Smithfield, despite warnings. Councilman Lee alerted officials on. January 3rd aboutt this officer, who was rejected! by Clayton but causedi issuesi in Selma. Councilman Marlon Lee also noted concerns about delayed implementation of body cameras, which were funded on August 15th, questioning the commitment to transparency further reiterating that urgent action isr needed in Smithfield top prevent harm. Lee stated that empty resolutions aren'te enough. Ifc officials can't address thesei issues, they should resign. Councilman Lee demands action from the police chief, former police chief, and town manager. Hes statedt that quality hires are needed, not just quantity, with af focus oni increasing minority representation. Building relationships within the community is crucial. Community policing requires more than superficial efforts. Recent police recruitment lacked diversity. administrative assistants, who still needed to beb brought up tot the minimum. Council Member Comments: Town Manager for updates onr repairs oft the Veteran's House that the Town owns. community members. thanked the downtown stafff for their efforts in organizing the event. the. Johnston County School Boardf for 16y years. 6745 Councilman Lee emphasizes the urgency for change, even suggesting firing leadership if possible. Lee expressed personal investment in the issue, noting their perspective as a parent and family member, and highlight the difference in concerns between themselves and others present. Councilman Marlon Lee stated Mayor Pro Tem Roger Wood welcomed the new Town Clerk, Elaine Andrews to her position, and also congratulated new HR Director Shannan Parrish on her new position with the Town. He thanked them stating Councilman David Barbour also congratulated Mike Wooten on his retirement citing that he was also a great official who officiated att the Rose Bowl att thet top of his game. He noted that the holiday bazaar was put on by thel Twisted Willow and! he commended" themo on aj jobv well done fort the planning oft the event. He also commented ont the importance ofe elections and encouraged more citizens to get involved int the process and tot think about running for local, state and federal citing we need people from all backgrounds and walks ofl life to represent. He statedi ito can! be rewarding. Het thanked the people who rani int the past elections, stating he appreciates them Mayor Andy Moore asked Town Manager Mike Scottv what was the status oft the body cameras. Town Manager Mike Scott asked Police Chief, Pete Hedrick to address the Board with where exactly he was in Police Chief Hedrick stated body camera implementation was delayed from Tuesday to Friday due to holiday scheduling. A company kickoffi is set for Thursday, involving managers and staff. The system is expected tob be operational within two weeks. The project faced delays waiting for federal grant funds to be released. Once funding was available, the department moved quickly, evaluating three companies and testing various cameras Councilman Travis Scott askedi ift there was any update ont the recent Police Department issue that was being discussed. Chief Hedrick replied, yes that allt the information andi footage ith has been handed over tot the district attorney. He further stated that in his personal opinion, body cameras would not have helped in this situation. There are cameras on all the police vehicles, so the whole incident was caught on police vehicle camera. Councilman Stephen Rabil askedi ift that included the audio. Chief Hedrick said these particular police footage once moret that we need action. he appreciated allt they do. regardless of party. He also appreciated the prayersf for oure elected leaders. the process, asi funding was now available. and systems before making ai final selection. did not have the audio with itbecauset the microphone did not run, but it normally does. Town! Manager Mike Scottp provided ab brief update tot the Council ont the following items: Town Manager's Report: The annual Christmas tree lighting was moved tot the day after Thanksgiving, Black Friday Leada and copper testing notices that went outt to the public Closed Session: Pursuant to NCGS 143-318.11 (a)(3) Unanimously approved at approximately 8:27pm. Councilman John Dunn made a motion, seconded by Mayor Pro-Tem Roger Wood to go into closed session. Mayor Pro-Tem! Roger Woodr made ar motion, seconded by Councilman David Barbour tor reconvene the meeting Mayor Pro-Tem Roger Wood made ar motion, seconded by Councilman David Barbour, to adjourn the meeting. Reconvene in Open Session: ino opens session. Unanimously approved ata approximately 9:05 pm. Adjourn Unanimously approved, andt the meeting was adjourned ata approximately 9:16 pm. OF SWITR CMITEFTUD PRL Ahbi M.Andy Moore,Mayor ATTEST: AE hhe Andrews, Town Clerk -