Town of Mocksville Regular Board Meeting January 7,2025 The Town of Mocksville Board of Commissioners met for the Regular Board Meeting on Tuesday, January 7, 2025 at 6:00 p.m. at the Mocksville Town Hall located at 171S. Clement Street. Present: Commissioners. Present: Mayor, Will Marklin Jenny Stevenson Johnny Frye Justin Draughn Carl Lambert Rob Taylor Absent: Others Present: Lynn Trivette, Interim Town Manager Lydia Lavelle for AI Benshoff, Town Attorney Emily Quance, Deputy Town Clerk Chris Vaughn, Parks and Grounds Director Brian Moore, Public Works Director Frank Carter, Fire Chief Jeannette Pitts, Director of Marketing and Community Development Mayor Marklin called the meeting to order. The Town of Mocksville Board paused for a moment ofs silence. Mayor Marklin led the Pledge of Allegiance. Conflict of Interest Statement "Pursuant to NC General Statutes and the Town of Mocksville Code ofl Ethics Policy adopted November 9th, 2010, amended of Jan. 6, 2019 and further endorsed on August 9th, 2022, I would ask each of you before you adopt the agenda ift there is any actual, potential, or perceived conflicts ofinterest with respect to any matter on the proposed agenda which will come before the Town Board of Commissioners for consideration and/or decision at this meeting. If so, please speak up and let the Board know at this time before the agenda is adopted." Adoption of Agenda A motion was made by Commissioner Lambert t0 adopt the agenda as written, but remove Meril Kirkpatrick, Marketing & Content Manager, Word Master Media Group - Social Media Quarterly Report under Commnications from Boards, Commissions & Agencies; could not make it; and add Item F. Mocksville Sidewalk Connectivity Project Budget and Proposal ander New Business. The motion was seconded. by Commissioner Draughn which carried bya unanimous vote. 5-0. January 7, 2025 51 Citizen Comments Mayor reads; Under GS section 160A-81.1, the Board shall provide one period for public comment per month. Public comments are a valued part of the Board meeting but we also have to handle monthly business items. Ify your public comment is not heard this month we provide the same opportunity at each month's Board meeting. Public comments are limited to 3 minutes per comment. The Mayor asks that groups appoint spokespersons for groups supporting the same position, especially when the number of people wishing to attend the meeting exceeds the capacity of Town Hall. When the comments become repetitive and no longer provide new information then discussion for this meeting may be stopped. Asa reminder, the comment period is not a question and answer session. As always, the Mayor shall provide for the maintenance of order and decorum in the conduct oft the comment period. No one spoke. Communications from Boards, Commissions & Agencies Brandon Emory, President Alliance Code Enforcement (Isaiah) - Quarterly Report Notice of Violation, Notice ofHearing, and Finding ofl Facts have alll been sent Spruce Street Properties December. Highlights Order to Abate by January 16, 2025 16-1 New cases were opened 8-Were abated and closed 101 Hearings are scheduled for September 9w, including: 344 Park Avenue - Junk vehicles 144 Azalea Drive - Junk pile, nuisance/junk vehicle, and an overgrown lot 1054 Yadkinville Road - Junk pile and overgrown lot 214 Wilkesboro Street - Junk pile and overgrown lot Hearings are also scheduled for September 23, 2024, for the properties at 564 and 580 East Lexington Road Mid-Year Update JD Hartman, Sheriff Davie County 80% of calls inside the city within 9 minutes. The Davie County Sheriff'sOffice contract with the' Town ofMocksville lists two metrics for the Sheriff's Office to meet. Metric 1 provides 30,666 man-hours per year while metric 2 is to respond to During the 2024 calendar year DCSO provided 37,121 man-hours in the city limits. This would be the equivalent ofhaving 17.8 officers working ai full 2080-hour year. We also responded to an average of Mocksville experienced an overall drop in crime (13.2 % decrease) for the year 2024 over 2023. 88.03% of calls in under 9 minutes. Consent Agenda Al motion was made by Commissioner Draughn t0 adopt the consent agenda as presented. The motion was seconded by Commissioner Stevenson which carried by a unanimous vote of 5-0. Items approved were: (A). December 3, 2024 Regular Board. Meeting and Closed. Session; Special Called. Meeting December 9, 2024 (Closed Session) and Special Called. Joint Meeting December 12, 2024 (B) Monthly Financials (C) Tax Releases and (D) Contribution Based Cap Report. January7,2025 52 OLD BUSINESS (Second Reading) Consider Amendment to Chapter V,A Article 2, Section 5-2.3 of Mocksville Code of Ordinances Interim Town Manager Trivette addressed the Board. The first reading for the ordinance amendment was December 3, 2024. The ordinance takes effect February 1,2025. The builder will need to get a permit to burn construction waste or yard waste; clearing of property inside town limits. It is not unusual fort towns that are involved with more developments have these type ofburn bans. This is the second reading. A motion was made by Commissioner Lambert to adopt the amendment to Chapter V, Article 2, Section 5- 2.3ofMocksville Code of Ordinances (Second Reading).The motion was. seconded by Commissioner Draughn which carried by a umanimous vote 5-0. NEW BUSINESS Consider Budget Amendment #1 Enterprise Fund FY 24-25 Rana Gaither, Administrative Specialist Lead addressed the Board. The bids were awarded inj February of A motion was, made by Commissioner Taylor to adopt budget amendment #1 in the amount of $446,274 for the Brakebush, project and Eaton. Road 6"water line using enterprise fiund balance for FY 24-25. The motion was. seconded by Commissioner Draughn which carried by ai uanimous vote. 5-0. 2022 and the funds went back into fund balance until now. Project just delayed. Consider Budget Amendment #2 General Fund FY 24-25 A motion was made by Commissioner Taylor t0 adopt budget amendmen! #2 in the amount of8161,813 for the liability compensation owed to the retiremen!. system using general fiud balance for FY24-25. The motion was seconded by Commissioner Lambert which carried by ai unanimous vote. 5-0. Consider Amendment to Mocksville Town Ordinance Chapter 10, Article 5, Section 10-5.1 No Interim Town Manager Trivette addressed the Board. We have an ongoing issues with heavy trucks (mostly car carriers) accessing W. Maple Avenue to deliver cars to the lot on Sanford Avenue. The problem has not gone away even after several conversations with car lot owner. To date, street signs, a storm drain, and fire hydrant have been damaged. Locust Street will be posted past the car lot so they can A motion was made by Commissioner Lambert 10 approve amending Mocksville Town Ordinance Chapter 10, Article 5, Section 10-5.1No Through Truck Locations adding W. Maple Avenue and Locust Street. The motion was seconded by Commissioner Stevenson which carried by a mnanimous vole. 5-0. Consider Agreement with. J. M. Teague Engineering and Planning for Phase 2 - Conceptual Design, Through Truck Locations Adding W. Maple Avenue and Locust Street still get deliveries. Bidding, and Construction Management January7,2 2025 53 Interim Town Manager Trivette addressed the Board. At the. July 2, 2024 meeting the Board approved Phase 1 (Existing Conditions Review) using Bateman Civil Survey $10,500 through J.M. Teague Engineering for the Streetscape Design Project. This is the service agreement for Phase 2; design, bidding and construction management (will take approximately 4 months). Estimated project fees: design and bid administration $7,000, and construction management and permitting $9,500 plus standard billing rates. A motion was made by Commissioner Taylor to approve the agreement withJ.M. Teague Engineering and Planning, for phase 2; conceptual design, bidding and construction management. The motion was seconded Consider Mocksville Planning Board Applicant for Board Appointment fora Three Year Term A motion was made by Commissioner Draughn to appoint Scotl Geyer to the Mocksville Planning Board; term expiring December 2027. The motion was seconded by Commissioner Lambert which carried by a Consider Agreement with. J. M. Teague Engineering and Planning for the Town of Mocksville All budgeted in Community Development Department. by Commissioner Stevenson which carried by a unanimous vote. 5-0. unanimous vote 5-0. Sidewalk Connectivity Project Budget and Proposal Interim Town Manager Trivette addressed the Board. company can add the signature page to this proposalagreement. Four pots of money int this order that can be used: Ifyou want to move forward with the project you can approve the proposal tonight and the engineering 1. Powell Bill by. June 2026) spent by May 2026) 4. Fund Balance 2. State Grant (not sure, as oftoday, how much of these funds will be available; funds must be spent 3. CRP Grant (only construction unless Carter Spalding with PTRC gets us a waiver; funds must be The Town of Mocksville has asked for the project estimates to be split into two parts due toi funding sources. These estimates include public input, sidewalk design, permitting, right of way negotiation, bid documents, and construction management. The final invoiced fees may vary based on the amount ofright ofway that will need to ber negotiated. The estimated fees are based on hourly rates for the staff assumed available to work on the project and assumed distribution of work load. Actual fees will vary based upon the final distribution of work and the staffassigned to each task. These fees are based on managing a Part 1: The estimated hourly fee for the following three sections of sidewalk is $109,134 with a Not To single construction contractor. Exceed amount of $129,034. (no right of way acquisition is expected) Segment 1: Yadkinville Road (from Walgreens to thel Roundabout); Segment 2: Wilkesboro Street (from Meroney Street tol Roundabout); Segment 3: Meroney Street (to connnect Roundabout to the existing sidewalk at Senior Center); Part 2: The estimated hourly fee for the following the Duke Street sidewalk is $163,210 with a Not To Exceedamount of$181,210. (The feei is expected to be higher on Duke Street due to the possibility of January7,2025 54 right of way acquisition) Segment 4: Duke Street (from S. Salisbury Street to the Future Greenway Traihead west of Avgol Drive) Total Estimated Fee: The total hourly fee is estimated to be $274,224 with a Not To Exceed: amount of All estimated fees and hourly costs associated with this project are provided on the attached spreadsheet. The estimated fees do not include the costs associated with permitting, right of way purchase and filing This proposal was supposed to be completed at the end of December but Ireceived it last night. If approved by the Board it will be added to the agenda tonight for discussion. Since we have until June 2026 to spend state grant money you can table any decisions to have more time to look overi it. A motion was made by Commissioner Lambert to approve the agreement with. J.M. Teague Engineering andi Planningfor the TownofMocksville 's Sidewalk Connectivily Project Budget and Proposal. The motion $312,124. fees, or the cost ofs sidewalk construction. was seconded by Commissioner Draughn which carried by a unanimous vote 5-0. Communication from Town Staff Lydia Lavelle for Town Attorney Al Benshoff: The Legislature made statutory changes to the Local Government Zoning Authority by enacting N.C. General Statute 160D-912.1 and amending N.C. General Statute 160D-601(d). Local Governments no longer have the authority to down-zone property. Be careful what you up-zone, because you will not be able to down-zone the property. The down-zoning amendment Interim Town Manager Trivette: Thank you to our departments for enduring this cold weather and wind. has a 180-day retroactive effect from the effective date. Public Works worked on a major water leak today in this cold weather. Communication from Mayor and' Town Board Commissioner Stevenson: Thank you Lynn, Emily, and all the departments for their hard work. Thank you tot the Fire Department; P participated in the ride-a-long and it was an amazing experience. Commissioner Taylor: Thank you Lynn and Emily for stepping up. Smart Start Fundraiser is at Bermuda Run on February 21, 2025. Tickets are still available. Commissioner. Lambert: Thank you) Lynn, Emily and the Departments. Commissioner Frye: Thank you Town Staff, especially the workers ini the cold. Thank you, Brian. Commissioner Draughn: N/A Mayor Marklin: I attended the Local Emergency Preparedness Committee meeting. Mocksville Fire Captain Dwiggins spoke about his team assisting during Hurricane Helene. He did a greatj job representing the' Town ofMocksville. On. John Crotts Road, there isa ai facility that FEMA used to stage 300 ambulances and emergency vehicles. We should be proud of what we. have going on in the County and the Town. January7,2025 55 Motion to enterclosed: session per! NCG181I1400.m (6) to preserve theattorney-client A motion was made by Commissioner Taylor to enter closed session. The motion was seconded by A motion was made by Commissioner Taylor to re-enter open session. The motion was seconded by privilege, property acquisition and discuss personnel. Commissioner Lambert which carried by a unanimous vote. 5-0. Commissioner Stevenson which carried by a unanimous vote 5-0. Adjourn A motion was made by Commissioner Taylor to adjourn the. January 7, 2025 Regular Board. Meeting. The motion was seconded. by Commissioner Stevenson which carried by a unanimous vote. 5-0. The attached documents are incorporated herewith and are hereby made aj part oft these minutes. Millian gMaih la William J. Marklin, Mayor PnehOuns Emily Quance, Deputy Town Clerk, CMC January7,2025 5l