MOUNT JOY BOROUGH COUNCIL January 6, 2025, Minutes The Mount Joy Borough Council held its regular meeting on January 6, 2025. President Hall called the meeting to order at 7:00 PM. Roll Call- Presentv were Councilors Matthew Crider, David Eichler, Mary Ginder, David Greineder, Bruce Haigh, William Hall, Philip Kark, Brian' Youngerman and Mayor Timothy Bradley, Jr. (via Zoom). Staff present were Manager, Mark G. Pugliese 1;Chief Robert Goshen; Public' Works Director, Dennis Nissley; Codes and Zoning Officer, Brett Hamm; Assistant Borough Manager/Financial Director, Jill Frey; Grants, Projects, and Community & Economic Development Administrator, Rachel Stebbins; Property Building Inspector, Paul Paulsen; and Administrative Assistant, Lisa Peffley. Absent was Councilor, Lu Ann Fahndrich. Mayor Bradley gave the invocation, and the Pledge of Allegiance followed. Executive Session - There were no Executive Sessions held by Council between December: 2, 2024, and. January 6, 2025. On a MOTION by Kark, and a second by Haigh, a request was made to accept the agenda for. January 6, 2025, Borough Council meeting. An AMENDMENT by Youngerman, and a second by Haigh, a request was made to change the wording Borough property owner to Borough taxpayer under Public Comment. Amendment fails 6-2. Main Motion as presented Dale Murray, 120 Farmington Wy., commented on the increase in the budget and wants to know why things are not broken down into departments like hel has been askingi itt to bet for the last 10 years. He also asked Council if the taxpayers should Ned Sterling, 13 W. Main St., asked ift the Right to Know Request he submitted will tell him why the three apartments next toh him failed inspection and when will he know thei issues have been corrected. He asked about street trees and when they carries unanimously. Public Input Period expect tos see additional tax increases in the future due to the new Municipal building. will be replaced. Report of Mayor Mayor Bradley provided an oral report for the month of December 2024 via: zoom. Report of the Chief of Police Robert Goshen, Police Chief, provided a written monthly report for November 1, 2024, through November 30, 2024. The report showed 35 traffic arrests and 15 criminal arrests for the month. There was ai total of 596 incidents for the month of November, with at total of 7,328 incidents year to date. Report of Fire Department Mount Joy (FDMJ) Brett Hamm, FDMJ Fire Chief, provided a written monthly report for November 2024. Report of PSH Life Lion LLC No Report Report of EMA No Report Report of the Milanof-Schock Library (MSL) Joseph MclIhenney provided a written report for November 2024. Report of Codes/ Zoning & Stormwater Administrator Brett Hamm, Codes, Zoning & Stormwater Administrator, provided a written monthly report for December2 2024. Rachel Stebbins, Grants, Projects, and Community & Economic Development Administrator provided a written monthly Report of Grants, Projects, and Community & Economic Development Administrator report for December 2024. Report of Public Works Director Dennis Nissley, Public' Works Director, provided a written monthly report for December 2024. I Report of the Borough Authority Manager Scott Kapcsos, Authority Manager, provided ay written monthly report for December 2024. Report of the Assistant Borough Manager/Finance Officer Jill Frey, Assistant Borough Manager/Finance Officer, provided a written monthly report for December 2024. Mark G Pugliese I, Borough Manager, provided a written monthly report for December 2024. Report of the Borough Manager Approval of the Minutes of the Previous Meeting On al MOTION by Greineder, and a second by Kark, approval was given for the minutes of the regular Borough Council meeting held on December 2, 2024, with addition of the word sun added to shine on the second paragraph on page 3. Deering said there is really nothing new to report. He said the committee provided the numbers of all the bids in the packets. The cost savings amount was met with the cost savings of $750,000 to $760,000 and he said the building permit On a MOTION by Haigh, and a second by Grinder, ar request was made to award the General Construction contract for thel Municipal Services Complex, 300 Orchard Rd, to eci Construction with a base bid of $5,685,500 and bid alternates GC-1, GC-3, GC-5, GC-6, GC-12, and GC-13 for at total contract award of $5,796,800. After comments from the Mayor, On al MOTION by Kark, and a second by Haigh, a request was made to move forward with the Municipal Services Complex. Motion carries 6-2 on a roll call vote. Eichler, Greineder, Ginder, Haigh, Kark, and Hall voting yes. Criderand On al MOTION by Haigh, and a second by Greinder, a request was made to award the General Construction contract for the Municipal Services Complex, 300 Orchard Rd, to eci Construction with al base bid of $5,685,500 and bid alternates GC-1, GC-3, GC-5, GC-6, GC-12, and GC-13 for a total contract award of $5,796,800. Motion carries 6-2. Criderand On a MOTION by Haigh, and a second by Ginder, a request was made to award the HVAC Construction contract for the Municipal Services Complex to North Bay Mechanical with al base bid of $975,000 and no bid alternates. Motion carries On al MOTION by Haigh, and a second by Kark, a request was made to award the Plumbing Construction contract for the Municipal Services Complex, 300 Orchard Rd, to Garden Spot Mechanical with al base bid of $679,500 and bid alternates ofPC-1 and PC-3 for ai total contract award of $667,950. Motion carries 6-2. Crider and Youngerman voting No. On a MOTION by Haigh, and a second by Kark, a request was made to award the Electrical Construction contract for the Municipal Services Complex, 300 Orchard Rd, to HP Frazer Company with al base bid of $1,363,950 and bid alternate of EC-2 for ai total contract award of $1,387,660. An AMENDMENT by Haigh, and a second by Ginder, to change HP Frazer to HB Frazer. Main Motion as Amended carries 6-2. Crider and Youngerman voting No. Fahndrich, absent. On a MOTION by Haigh, and a second by Ginder, a request was made to authorize Crabtree, Rohrbaugh Engineering to move forward with necessary notifications, documentation, plans and all necessary services for the construction of the Municipal Services Complex, 300 Orchard Rd. An AMENDMENT by Haigh, and a second by Grinder, to correct the name of the firm to Crabtree Rohrbaugh Architects. Amendment carries. Main Motion carries with correction of the name of the On al MOTION by Haigh, and a second by Ginder, a request was made to authorize PFM Financial Advisors, LLC to move forward with releasing RFP for financing, Borough S&P credit rating process, and necessary services for the construction oft the Municipal Services Complex, 300 Orchard Rd. Motion carries 6-2. Crider and Youngerman voting No. Fahndrich, Motion carries unanimously. Building Ad Hoc Committee isre ready to be released. regarding the order of the motions, Haigh withdrew his motion. Youngerman voting no. Fahndrich, absent. Youngerman voting No. Fahndrich, absent. 6-2. Crider and Youngerman voting No. Fahndrich, absent. Fahndrich, absent. firm 6-2. Crider and Youngerman voting No. Fahndrich, absent. absent. 2 Administration and Finance Committee On a MOTION by Youngerman, and a second by Kark, a request was made to approve the Mount Joy Borough & Mount Joy Borough Authority Agreement. Motion carries unanimously. President Hall turned the gavel over to' Vice President Greineder at this time. yes and Ginder, Kark and Youngerman voting No. Fahndrich was absent. Att this time Vice President Greineder turned the gavel back over to President Hall. On a MOTION by Hall, and a second by Haigh, a request was made to approve Ordinance 01-2025, amending Chapter 207 to add Short Term Rentals. On a roll call vote Motion passes 5-3. Crider, Eichler, Greineder, Haigh and Hall voting On al MOTION by' Youngerman, and as second by Kark, a request was made to approve Ordinance 02-2025, adding Chapter Onal MOTION by Youngerman, and a second by Kark, ar request was made to approve Resolution 2025-01, Appointments. On al MOTION by' Youngerman, and as second by Kark, a request was madei to approve Resolution 2025-02, Fee Schedule. On al MOTION by Youngerman, and a second by Kark, ar request was made to approve the' "Quick Ticket" format document. On a MOTION by Youngerman, and a second by Kark, a request was made to approve the modification based upon the recommendation of the Borough Engineer, of the requirement that ther maximum loading ratio for volume control facilities in karst areas for the LCCTC Lot2, Subdivision Plan Section 226-32.A.2.cs shall be 3:1 impervious drainage area toi infiltration area and 5:11 total drainage area to infiltration area. An AMENDMENT by Youngerman, and a second by Haigh, to add the wording' "Int the alternative, the applicant has proposed at total drainage areat toi infiltration arear ratio of7.57:1.Thel impervious loading ratio conforms with the ordinance requirements at just 0.9:1". Amendment carries. Main Motion as amended On a MOTION by Youngerman, and a second by Kark, a request was made to approve the Lancaster County Career & Technology Center, Lot 2 Subdivision plan modification request pending any and all outstanding comments are addressed 205, Rental Code. Motion carries unanimously. Motion carries unanimously. Motion carries unanimously. Motion carries unanimously. carries. Hall abstained. to the satisfaction of the Borough. Motion carries. Hall abstained. Report of the Public Safety Committee No Business - Committee did not meet in December. Report of the Public Works Committee On al MOTION by Haigh, and a second by Ginder, a request was made to approve the following modifications for the 2025 Walnut Street Full Depth Reconstruction Project. From Subdivision and Land Development Ordinance (SALDO) Section 240-43.D Half or partial streets (less than the required right-of-way or cartway width) shall not be permitted. Section 240- 43.F (4) Horizontal curve centerline shall be designed in accordance with vertical geometry subject to approval of the Borough Engineer. From Stormwater Management Ordinance Section 226-34.G.(1). All stormwater conveyance systems shall be designed for 25-year storm. Section 226-34.G.(3). Safe conveyance of the 100-year event. Section 226- 37.C(1).(a)-3 Minimum Pipe Cover of 12" to subbase. Section 226-37.C.1.d).d. Minimum Freeboard in swale of 6 inches. Section 226-37.C.1.0).10,6) Bottom width to flow depth ratio of 12:1. Section 226-37.C.(2). Design for H-25 wheel loads within the right-of-way. Section 226-37.C.(4).(b). Within the public street right-of-way the gutter spread, based upon the 25-year shall be no greater than one half of the travel lane and have a maximum depth of three inches. Section 226- 37.C.(4).(c). Flow depths within intersections. Within intersections of streets, the maximum depth of flow shall be one and On al MOTION by Ginder, and a second by Greineder, a request was made to approve Contract #2 as amended, for Walnut Ona al MOTION by Ginder, and a second by Greineder, ar request was made to approve a" Dedication Ceremony" for Borough one-half inches (1 %) inches) based upon the 25-year storm. Motion carries unanimously. St. paving project and authorize advertising and bidding. Motion carries unanimously. Park and Kunkle Field at a date to be determined in the spring of 2025. Motion carries unanimously. 3 Ona al MOTION by Ginder, and a second by Greineder, a request was made to allow the Donegal Athletic Club to recognize Greg Schneider during the aforementioned dedication ceremony. After some discussion with Council and the Mayor. The Mayor suggested that this go back to the Donegal Athletic Clubi for more discussion. He said this might be a suitable time On a MOTION by Ginder, and a second by Greineder, a request was made to accept the BMP 125 Improvements design estimate submitted by RETTEW and authorize the Borough Manager to sign said agreement. Motion carries. Haigh On a MOTION by Ginder, and a second by Haigh, a request was made to authorize the Borough Council President and Vice President to sign al letter requesting as six-month extension on the Multi Modal Transportation Grant through December On al MOTION by Ginder, and a second by Haigh, ar request was made to affirm the curb and sidewalk inspection performed by the Public Works Director at 425 Columbia Ave and authorize the Borough Manager to send a letter to the property On a MOTION by Ginder, and a second by Greineder, a request was made to approve the request from the Borough Authority for the Authority's Fairview Road Water Main Replacement Project's proposed detour route. Motion carries Josh Deering, 33 Frank St, commented on a couple oft topics, meeting times, Parks & Recs involvement in the pickle ball courts discussion, fire department budget, funding for the building project, short term rentals, Walnut St and thei flagpole at Ned Sterling 13 W. Main St., commented on Rachel's report concerning historic properties in the Borough and trying to get them on the National Register of Historic properties. She should just spend her time on the Borough Register. Haigh asked Pugliese to send out an invitation to Rotary, the Parks Advisory Board, and the Mayor for Monday's Public Pugliese said he placed the invitation to the January Quarterly Meeting of the County Boroughs Association and a thank Hall spoke regarding the role of the Parks and Recreation Board and how things work with the Board and what they can or cannot do and what needs to go through Council or what does not. Where does the Parks and Rec Board fit in with the Eichler suggested providing Council members with tablets sO the Committees and Council members receive the tor recognize the various individuals who played a very key role as well. Ginder withdrew the Motion. abstained. 31, 2025. Motion carries unanimously. owner of Council's decision. Motion carries unanimously. unanimously. Public Input Period Kunkle Field. Any other matter proper to come before Council Works Committee meeting because they willl be starting the discussion on the Pickle Ball courts. you letter from the Winterfest Committee at each Councilors seat. topic oft the Pickel Ball courts. information/packets electronically to save on all the paper wasted on all oft the packets. Authorization to Acknowledge the Payment of Bills On a MOTION by Youngerman, and a second by Kark, Council approved paying the bills as presented. GENERAL FUND REFUSERECYCLING CAPITAL IMPROVEMENTS FUND HIGHWAY AID FUND ESCROW/FUND JOY LAND ACCOUNT GRAND TOTAL EXPENDITURES Motion carries unanimously. $ $ $ $ $ $ $ 195,179.60 22,651.02 704,921.13 200,000.00 15,550.82 1,138,302.57 4 Meetings and dates ofi importance See the white calendar for the month of. January. Executive Session None Adjournment unanimously. Respectfully Submitted, - Mark G. Pugliese Borough Manager/Secretary Onal MOTION by Greineder, and a second by Ginder, approval was given to adjourn the meeting at 9:52PM. Motion carries 5