Pembroke City Council Workshop Agenda February 10, 2025 6:001 P.M. 1. Call to Order 2. - Budget Amendment 4. Executive Session 3. Council Calendars (scheduling a Strategic Planning Session) Please come in time to eat before the 7:00 council meeting. Pembroke City Council Agenda February 10, 2025 7:00 P.M. A. Call to Order B. Invocation C.P Pledge of Allegiance D. Adoption of Minutes - January 13, 2025 E. Public Comments F. Proclamation - Proclamation Recognizing February 2025 as Black History Month G.F Resolution = To Enter into Contract with Goodwyn Mills Cawood for services related to Disaster Relief. Assistance related to filing applications with FEMA for reimbursement related tol Hurricane Helene H. Approval of Meeting Agenda Consent Agenda 1.2 2025 Budget Amendment 2. Request to surplus damaged pole barn materials for destruction and/or salvage 3. Approval of GMC Contract for Public Assistance for Disaster Relief J. Public Hearings K. Ordinance Readings First Readings 1. Noise Ordinance L. Action Agenda M. Department Reports N. Committee Reports O. Executive Session for the purpose of discussing personnel, land acquisition, and/or litigation as allowed by O.C.G.A., Title 50, Chapter 14. P.A Adjournment Page 10 of3 PEMBROKE CITY COUNCIL MINUTES JANUARY1 13, 2025 DRAFT Then regular meeting oft the Pembroke City Council was held on Monday, January 13,2025, at City Hall with the following members present: Mayor Tiffany Zeigler, Mayor Pro-Tem Johnnie Miller, Councilmembers Diane Moore, Sharon Lewis, Ernest Hamilton, and Edl Bacon. Also, present were City Administrator Chris Benson, City Attorney Dana Braun, City Clerk Arlene Hobbs, and City CALL TO ORDER, INVOCATION AND PLEDGE..Mayor Zeigler called the meeting to order at 7:00 pm. Deacon Dale Smith ofCrossway Worship Center offered the invocation. Mayor MINUTES... A motion wasi made by Diane Moore and seconded by Ernest Hamilton to approve the minutes oft the December 16, 2024; regular council meeting as presented. The motion carried Engineers Marcus Sack and Logan Irvine. Pro-Tem Miller led the pledge of allegiance to the flag. unanimously. PUBLIC COMMENIS.-None RESOLUTION: - HOUSE BILL 581...City Administrator Benson gave al briefoverview of the bill. A motion to approve wasi made by Diane Moore and seconded by Johnnie Miller. The motion APPROVAL OF MEETING AGENDA...A motion to approve the meeting agenda with the addition of Item J was made by Diane Moore, seconded by Johnnie Miller. The motion carried CONSENT AGENDA...A motion to approve the consent agenda was made by Johnnie Miller, passed with councilmember Ed Bacon opposed. unanimously. seconded by Ernest Hamilton. The motion carried unanimously. 1. Appointment of Chris Benson as City Administrator 2. Appointment of Dana Braun as City Attorney 3. Appointment of Arlene Hobbs as City Clerk 4. Appointment of Marcus Sack as City Engineer 5. Appointment of William Collins as Chief of Police 6. Appointment of Brenda Tyson as. Assistant Chiefof] Police 7. Appointment of Robert F. Pirkle as Municipal Court Judge 8. Appointment of Mayor's 2025 Committee Members 10.A Approval of2 2025 Council Meeting Dates 11.A Approval of 2025 Holiday Schedule 9. Designation of] Depositories - First Bank of Coastal Georgia and Ameris Bank 12. Approval of 2025 Employee Compensation as presented in the 2025 Budget. 13.Approval of Pay Rate Changes for the Police Department 14. Approval of 2025 Alcohol License Renewal for Food Lion 15.Approval of 2025. Alcohol License Renewal for Enmarket 16. Approval for First Baptist Church of Pembroke to use old ballfield for event parking on February 1-2, 2025, and again February 7-9, 2025. Page 2of3 17. Approval for BCMHS Tennis Team to hold a bucket brigade on Saturday, March 1, 2025, from 9am to 12pm. PRESENTATION OF STAFF PROMOTIONS FOR THE PEMBROKE POLICE DEPARTMENT.A motion to approve was made by Diane Moore and seconded by Ernest Hamilton. The motion carried unanimously. Mayor Tiffany Zeigler presented each officer with a certificate and uniform bars signifying their new: roles within the department. 1.B Brenda Tyson - Assistant Chief of Police 2. David Mizell - Master Sergeant 3. Raul Secundino - Sergeant 4. Dohnovan Patterson - Star Corporal 5. Tracy Smith - Star Corporal SWEARING-IN CEREMONY FOR POLICE OFFICER JAYDEN WILCHER..Newly appointed Assistant Chief of Police Brenda Tyson administered the Oath of Office to Officer Wilcher. PUBLIC HEARINGS 1. Applicant, Dana Sheetz, is requesting a variance to reduce the minimum lot width by 5' for two lots in a proposed subdivision on Mikell Street, Parcel #P06 17 004. Derek Cathcart presented the applicant's request to reduce thei minimum lot width by 5. Staffand the planning commission recommend approval. Councilmember Bacon voiced his concerns about the drainage in this area and questioned what he feels to be poor engineering oft the project. ORDINANCE READINGS..mone. ACTION AGENDA 1. Approval of a variance to reduce the minimum lot width by 5' for two lots in a proposed subdivision on Mikell Street, Parcel #P06 17 004. A motion to approve was madel by Diane Moore, seconded by Johnnie Miller. Ed Bacon again addressed concerns regarding the project. The developer assured council this approval will be for variance only and that the drainage and any other concerns will be addressed in the design and engineering stage. After discussion, the motion passed unanimously. 2. Approval ofa final plat for a two-lot subdivision for Darlene Suman, Parcel #0161 073, at 1357 Camellia Drive. A motion to approve was made by Diane Moore, seconded by Johnnie Miller. The motion passed unanimously. DEPARTMENT REPORTS.. Police- Assistant ChiefBrenda' Tyson thanked thel Mayor and Council for theirconfidence in her ability to perform the duties to which she has been tasked. She reported that the department has hired ai new Municipal Court Clerk, Meghan Vaughn. Page 3of3 Fire - Fire Chief Peter Waters reported that there were 71 calls in December, and a total of8 898 for FY2024. He also reported on the Santa Run which was successful again this City Administrator - Chris reported on thej progress ofthel FEMA reporting for hurricane debris. This has been nearly completed, and we are awaiting reimbursement. DDA-Fernanda reported on thei next upcoming Coffee & Conversation and Let's Discuss meetings offered to the community with Mayor Zeigler and City Administrator Benson. year and enjoyed by the community. City Attorney - nothing to report. City Clerk -1 nothing to report. City Engineer - Marcus Sack reported that our LMIG/LRA paving project was currently in the bidding stages. The Mechanic Shop is in the contract stage. Our CDBG project will bel bidding at the end oft the month, and the. Anne Street Canal project has obtained signed easements. COMMITTEE REPORTS -1 nothing to: report. EXECUTIVE SESSION... none. ADIOURMMENT.here being nothing further to discuss, at 8:05pm ai motion to adjourn the meeting was made by Ed Bacon, seconded by Sharon Lewis. The motion passed unanimously. ATTEST: Hay Tiffany Meigler, Arlene Hobbs, City Clerk (7 18 i PROCLAMATION RECOGNIZING FEBRUARY 2025. AS BLACK HISTORY MONTH WHEREAS, During Black History Month, we celebrate the many achievements and contributions made by African Americans to our economic, cultural, spiritual, and political development: and WHEREAS, Dr. Carter Godwin Woodson, noted Black scholar and son off former slaves, initiated Black History Week on February 12, 1926 and Black History Month grew out oft this establishment; and WHEREAS, the observance ofl Black History Month calls our attention to the continued need to battle WHEREAS, Black History Month also celebrates the achievements and contributions that African WHEREAS, the 2025 national theme: for the observance is "African Americans and Labor," and focuses on the many ways in which different forms oflabor- free and unfree, skilled and unskilled, vocational and voluntary- -have shaped the collective experiences of] Black Americans; and WHEREAS, the work Black people do and have donel has been instrumental ins shaping the lives, cultures, and histories of] Black people and the societies in which they live; and WHEREAS, the City ofl Pembroke continues to work toward becoming an inclusive community in which all citizens- past, present, and future--arei respected and recognized for their contributions and potential WHEREAS, the City of Pembroke is proud to honor the history and contributions of African Americans NOW, THEREFORE, I, Mayor Tiffany Zeigler, dol hereby proclaim February 2025 as. Black History Month int the City of Pembroke and urge all citizens to celebrate our diverse heritage and culture, and continue our efforts to create a world that is morej just, more peaceful, and more prosperous for all. racism and build as society that lives up to its democratic ideals; and Americans have made in shaping our country, society, and communities; and contributions to our community, the state, the country, and the world; and in our community, throughout our state, and nation. INI WITNESS WHEREOF, IH have hereunto set my hand and caused the Seal oft the City ofl Pembroke, Georgia to be affixed this 4th day of February, 2025. Tiffany Zeigler, Mayor Attest: Arlene Hobbs, City Clerk T PEMBROKE NC 190 RESOLUTION 2025 RESOLUTION TO ENTER INTO CONTRACTWITH GOODWYN MILLS CAWOOD FOR SERVICES RELATEDTO DISASTER RELIEF ASSISTANCE RELATEDT TO FILING APPLICATIONS WITH FEDERAL EMERGENCY MANAGEMENT AGENCY FOR REIMBURSEMENT RELATED TO HURRICANE HELENE WHEREAS, the City of Pembroke has been impacted by Hurricane Helene with storm damage to city WHEREAS, the City of Pembroke opened al Request for Proposal 24-015 for services related to assisting the City of Pembroke with filing applications and/or claims with the Federal Emergency Management Agency; WHEREAS, the City of Pembroke has/will enter into a contract with Goodwyn Mills Cawood for services to assist with filing out applications with the Federal Emergency Management Agency for reimbursements of WHEREAS, the current contract is set to expire once closeout of the applications and payments have been received byt the City of Pembroke from the Federal Emergency Management Agency and/orthea appropriate NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PEMBROKE, GEORGIA, as the governing body of the City, that the City of Pembroke, Georgia hereby supports the contract with Goodwyn Mills Cawood for services related to Hurricane Helene Disaster Relief. BEIT FURTHER RESOLVED that this Resolution shall take effect immediately upon adoption. property and incurred expenses related tot the storm and cleanup; and approved expenses; state agency; ADOPTED AND APPROVED by the Mayor and City Council of Pembroke, Georgia, this 10th day of February 2025. CITY OF PEMBROKE By: Tiffany Zeigler, Mayor [SEAL] Attest: Arlene Hobbs, City Clerk 1Page STATE OF GEORGIA COUNTY OF BRYAN CITY OF PEMBROKE RESOLUTION NO. 2025-02 FOR FISCALYEAR2 2025 AMENDED JANUARY30,2 2025 BUDGET ADOPTION AND APPROPRIATIONS ACT A RESOLUTION TO PROVIDE FOR ADOPTION OF A BUDGET CONTAINING ESTIMATES OF PROPOSED REVENUES AND EXPENDITURES OF THE CITY OF PEMBROKE, GEORGIA, AND TO PROVIDE FOR THE LEVY OF TAXES FOR EXPENSES OF: SAID CITYFOR THE YEAR BEGINNING JANUARY: 1, 2025. NOW, THEREFORE BE ITH RESOLVED BY THE GOVERNING BODY OF THE CITY OF PEMBROKE, GEORGIA: Section1. That fort the expenses oft the government: andi its activities fort thet fiscal year, beginning January1,2025, and ending December 31, 2025, and the amounts int the following sections are hereby appropriated: Section 2. Thati for the said fiscal year these is herebyappropriated out oft the General Fund the following: Governing Body Election General Fund Municipal Court Police Department Street Prison Detail Fire Department Street/Sanitation Mechanic: Shop Cemetery MainStreet/DDA Program Recreation Department Planning & Zoning Code Enforcement Total $ 62,487 $ 0 $487,114 $8 80,846 $976,359 $70,030 $375,012 $788,745 $166,643 $19,100 $ 5,535 $86,089 $170,208 $ 31,344 $3,416,955 Downtown Development Authority $97,443 Section 3. That for the said fiscal year there is hereby appropriated out the Proprietary Fund (Utility Fund) the following: Proprietary Fund $1,625,042 Section 4. Thati fort the saidi fiscal year therei is herebyappropriated for special projects, estimated funding fort the following: SPLOST7& 8 Projects $3,342,500 TSPLOST $575,000 2IPage Section 5. That for the said fiscal year there is appropriated for Capital Projects the following: General Capital Projects Hwy 67 Ballfield Land Acquisition Pocket Park TOS Theatre CHIP Granti in Kind Anne Street Canal Police' Vehicles Fire Training Center $150,000 Fire Equipment Downtown Streetscape $50,000 Mechanic Shop Playground Equipment $100,000 $3,217,500 $60,000 $175,000 $50,000 $1,000,000 $300,000 $252,500 $80,000 $500,000 $500,000 Water/Sewer $125,000 (Generator Investments) Section 6. This Resolution shall be and remain in full force and effecti from and afteri its date ofa adoption. Adopted this 10th day of February 2025 Tiffany M. Zeigler, Mayor Arlene Hobbs, City Clerk Arlene Hobbs From: Sent: To: Subject: Follow Up Flag: Flag Status: Dalton Cook Arlene Hobbs Council agenda Follow up Flagged Monday, February 3, 20251 1:57PM Canyou please add these items to the agenda for surplus please? Steel, Lumber, Tin 1 2 3 4 Dalton Cook City of Pembroke, Street Superintendent 5 TASK ORDER NO.1-GMC: CITY OF PEMBROKE, GA GMC Client: City of Pembroke, GA Prime: Goodwyn Mills & Cawood LLC(GMC) Project: Consulting Services Hurricane. Helene FEMAH PA #: DR-4830-GA Location: City of Pembroke, GA Effective Date: February Estimated End Date: February 2026 Subcontract Type: Time andl Materials (T&M) 2025 Thes services to be provided under this Task Orders shall be in accordance with the terms and conditions of the onlya authorizes the provision ofthe following services described below) for Hurricane. Helene. A separate Task Any changes toj payment terms must be authorized in writing. Verbal authorizations will, not be binding. Scope of Work: GMC shall provide personnel to support the City of Pembroke, GA in the following key Scoping and Planning: GMC shall work with the City to understand costs that are eligible for reimbursement, whether vial FEMA, Insurance, HUD or from other sources of funding in accordance Project Formulation & Project Worksheet Preparations: GMC will coordinate the development of project worksheets and versions as required by GEMA and FEMA including scope changes, appeals, and assistance with all FEMA public assistance (PA) categories in accordance with the Project Mitigation: GMC willy work with the city toi identify potential mitigation projects throughout the damaged area. Once projects are identified, GMC willj provide an engineering cost estimate and develop thej proper paperwork required to qualify FEMA 406: and GEMA 404 mitigation funding for Other Services: Servicesi included in thel Emergency. Disaster Recovery: and] FEMAI Public. Assistance It is anticipated that the quantity of personnel required, for each position will vary at different stages of the project. GMC will assess the quantity ofpersonnel. being provided and will adjust staffing levels as necessary. Master contract between GMC and the City ofH Pembroke, GA, dated February, 2025. This Task Order Order is required to) provide work on any other project. functional areas on an as needed basis: with the Master Contract. Master Contract in accordance with the Master Contract. the project in accordance with the Master Contract. agreement executed on October 4, 2024 Any adjustments to staffing levels will be determined by GMC. Compensation: GMC will be compensated on the position and hours ofservices furnished multiplied by the rate listed in the Master Contract. GMC Consulting shall not exceed a total cost of Fifty Thousand ($50,000.00) dollars for all project related labor, including any costsi incurred under the Emergency PA agreement executed on October 4, 2024. Non-labor expenses shall be billed as follows: 1)Travel expenses including airfare, car rental and lodging shall be invoiced at cost, without mark-up; 2) Meals and incidentals shall bei invoiced at the GSA per diem rate (no receipts are required); 3) mileage shall be invoiced at the federal published rate; 4) Other non- labor expenses as may be: appliçable to the project andj preapproved by GMC and the City shalll be invoiced at Due to uncertain nature ofthes scope of the work, scale and duration, the Not-To-Exceed value reflected in the Task Order is not guaranteed, but only a current estimate ofthe level ofefforte expectedofGMC. cost, without mark-up. Page 1 of2 TASK ORDER NO.1-GMC: CITY OF PEMBROKE, GA GMC Invoicing: GMC shalli invoice the City of Pembroke, GA for services rendered in accordance with thel Master Contract. Each invoice shallt referencet thea abovel ProjectNumber. Acceptance: OWNER: CONSULTANT: CITY OF PEMBROKE, GA GOODWYNMILLSCAWOOD,LLC Name: Title: Name: Title: Page 2of2 Sec. 28-4. Noise. prohibited. namely: (a) General prohibition." The creating ofa any unreasonably loud or disturbingr noise within thel limits ofti thec cityis prohibited. Plainlya audible Nnoisec ofs such character, intensity ord duration astok beu unreasonably detrimental tot thel life or health ofr reasonable persons, ort thatu unreasonably disturbst thep public peace and welfare, is (b) Specific acts declared in violation. Thef following acts, among others, arec declaredt tok be unreasonably loud ando disturbing noisesi inv violation ofthis section, butt thise enumeration: shallr noth bec deemedt tob bee exclusive, (1) Horns. The sounding of any! horn or signald device on any automobile, motorcycle, bus, oro other vehiçle, while noti inr motione except asa danger signalit lifanotherv vehiclei is approaching: apparently out of control, or, ifinr motion, only asad dangers signal;t thec creation! byr means ofa anys suchs signal device ofa any unreasonably! loud orh harsh sound ort thes sounding oft thato devicef fora anu unreasonable periodo oft time. (2) Musiçal instruments." The playing ofa any radio, phonograph, or anyr musicali instrumenti ins such an unreasonable manner or plainly audible withs suchu unreasonable volume duringt thel hours between 1210:00 p.m.midnight: and7 7:00a.m. ast to unreasonably disturbt thec quiet, comfort, orr repose of persons ina anyo office, hospital, ori ina anyo dwelling, hotel, ord other type of residence, ora any persons in thev vicinity, exceptt this subsection shallr nota apply tos schools ofr music betweent thel hours of7:00a.m. Voices.) Yelling, shouting, hooting, whistling, ors singing ont the publics streets betweent the hours of 1210:00 midnightp.m. and7 7:00a a.m., ora ata anyt time or place ast tou unreasonably disturbt thec quiet, comfort or repose ofp persons ina any! hospital, dwelling, hotel oro othert type ofr residence, ora any persons (4) Noisy vehicles. The usec ofa any automobile, motorcycle orv vehicles so out ofr repair, sol loaded ori ina any mannera ast toc create unreasonably! loud grating, grinding orr rattling, ord otherr noise. Steam whistles." The! biowing ofa anys steam whistle attached toa anys stationary boiler, except to give notice oft thet time tok begin ors stop work, ora asa awarningo off fire ord danger, oru upon request ofp proper (6) Exhausts." To discharge into thec open airt thee exhaust ofa anys stationarys steam engine, stationaryi internal combustion engine, motor vehicled orn motorboat engine, exceptt througha a muffler or other device Construction work. Thee erection (includinge excavation), demolition, alteration orr repair ofa any building ina any residentiald districto ors section, thee excavation ofs streets and! highways ina anyr residential districto or section, other than between the! hours of7 7:00a a.m. and 6:00p p.m. onv weekdays, excepti in cases of urgent necessity, andt then only witha ap permitf fromt thec city, whichp permitr may bes granted fora a period 8) Ons streets ofi institutions requiring quiet. Thec creation ofa any unreasonably excessive noise ona any street adjacent to anys school, institution ofl learning, church ord court while same: arei ins session, or adjacent toa any! hospital, which unreasonably! interferes with thev workings ors sessions thereof. (9) Loudspeakers on vehicles. The use ofr mechanical! loudspeakers ora amplifiers ont trucks ord other moving (10) Animals, birds. Thel keepingo ofa anya animal orb bird whichs shall disturb thes comfort orr repose ofa any persons int thev vicinityl byr makingu unreasonably! long, continual orf frequentr noise. (c) Exceptions. None oft thef foregoing terms or prohibitions shalla applyt too orb bee enforced against: and 10:00p.m. int thev vicinity. Formatted: Not Highlight city authority. whichy wille effectively prevent! loud ore explosive noises therefrom. nott to exceed 600 daysv whilet the emergency continues. orstanding vehicles fora advertising orc other purposes. Created: 2024-11-26 10:01:33 [EST) Recodifications codified througha and ordinancea adopted) January9, 2023 Pageiof2 (1) Anyv vehicle oft thec city whilee engagedi inr necessary publict business; 2) Excavations orr repairs ofb bridges, streets orh highways, byo or onb behalfo oft the city, county ors state during ther night season, whent thep publicy welfare and convenience rendersi iti impossible to performt that work duringt the day, nors shall same apply tov work performed by public utility companies underi like conditions ando circumstances, or whent therei is urgentr necessity therefor; and 3) Ther reasonable usec ofa amplifiers orl loudspeakers int thec coursec ofp publica addresses which are (d) Parades, celebrations orp performances exempt. The prohibitions shalir not bea applicablet toa any parade, celebration or performancet forv whichav written permit! hasb been obtained prior thereto from thec clerk. (e) Loudspeakers, sound trucks ando amplifiers unlawful. Itshall beu unlawfult tou use, maintain ord operate loudspeakers, sound trucks, amplifiers ord other mechanical ore electrical devices fori increasing the volume of sound upont thes streets, sidewalks, parks ord other publicy places oft thec city, providedt thatr nothing int this sections shalla apply tot thel United States ofA America, thes state, thec county, thec city, or top publica agencles. noncommerciall in character. (Code2 2005,59-1-4) Created: 2024-11-26 (ESTI Recodifications codifiedt through and ordinance adopted. January9, 2023 PageZofz