City of Hogansville City Council Work Session Meeting Agenda Monday, January 6, 2025 - 5:30 pm HOGANSVILLE GEORGIA Meeting will be held at Hogansville City Hall Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post: 2: Jason Baswell- Interim 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland 2027 WORK SESSION -5:30 pm ORDER OF BUSINESS 1.1 Discussion ofHolmes Street 2. Surplus Vehicles 4. LMIG Discussion 2025 2027 2027 City Manager: Lisa E. Kelly Assistant City Manager: Open City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh Mayor Pro-Tem 3. Royal Theater Bids - Spire and Front Doors 5. Mayor and Council Retreat Discussion Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230 PERMANENT RECORD HOGANSVILLE GEORGA Work Session Meeting January 6,2025 Meeting held at Hogansville Cily Hall, 111 High Streel, Hogansville GA. 30230 Call to Order: Mayor. Jake Ayers called the Work Session to order at 5:34 pm. Present were Council Member Michael Taylor, Interim Council Member Jason Baswell, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, City Attorney Alex Dixon, Police Captain Marcus Rakestraw, and City Clerk LeAnn Lehigh. ORDER OF BUSINESS . Discussion ofHolmes Street City Manager Lisa Kelly explained that due to the disrepair ofHolmes Street, she is requesting to shut down the portion of Holmes down to just past the Church until the City can afford full-depth reclamation, City Manager believes it should be Spring 2026 before the City would get the funding from the 2025 and 2026 LMIG funding and fund the match with SPLOST dollars. Discussion was also mentioned that additional funding from developments could be used for road maintenance. Council agrees that since the street isi in such bad condition, shutting it down would be the best option until full reclamation could be done. Signage and barriers would need to bej put out and the public would: need notification. This item This item was discussed with the decision of closing Holmes Street. Using this year and next year's The Police Department has three fleet vehicles that the City of Greenville are interested inj purchasing. Selling these vehicles already upfitted, even though they need some work, the City will make good equity on them. Selling these vehicles now would give thel Police Department the funds to go ahead and lease the new vehicles that they were having to hold off until next budget year. This item is on the Regular Meeting The City received a 50/50 Grant for the Royal Theater spire. The low bidder for the spire was the Sign Store at an amount of $99,228. Ray Colemon approached the City wanting to donate $35k towards the spire in memory ofhis late wife. With the 50/50 grant and the donation, the City would only need an The Royal Theater door bid was a singlel bid from Principle Construction int the amount of $120,523. The City only has 34K in grant funding from Fox Gives for the doors, That leaves a shortfall of $86,523. The hardware is very expensive at an amount of $30k. The total amount needed for the doors and the spire together is $101,137. Remaining construction funds for the Royal are $127,496. Council agrees that they would like to move forward with the spire bid but are not comfortable with the bid for the doors. Both City Manager Lisa Kelly asked Council to think about when they would like tol have thel Mayor and Council Retreat, and how many days they would like to do it. She would like to have the City's Financial Advisors, Turnipseed Engineers, ECG, experts on property taxes toj join in on the discussions. Since there is sO much to discuss, one day is not enough. Council does not want to do an overnight retreat. They also agree that doing an entire Saturday in February and one in March may be the best for them instead ofa will be added to the Regular Meeting agenda for a Council vote tonight. LMIG funds for the full-depth reclamation ofHolmes Street. 2. LMIG Discussion 3. Surplus Vehicles agenda tonight for Council action. 3. Royal Theater Bids - Spire and Front Doors additional $14,614. items are on the Regular Meeting agenda for a vote tonight. 4. Mayor and Council Retreat Discussion January 6, 2025 full 2-day weekend retreat. Council also discussed possibly having a moderator tol keep items on track. City staff will send out aj poll to Council for their availability for the retreat. Mayor Ayers adjourned the Work Session at 6:51 pm. Respectfully, als LeAnn Lehigh City Clerk January 6, 2025