Town of Sedgwick Meeting Agenda Monday, February 10, 2025, 6:00PM Public Comments Information If you wish to address the Board of Trustees, there is a "Comment from the Public" scheduled time. Comments on Agenda items willl be allowed following the presentation orl Board deliberation. Your comments will be limited toj three (3) minutes and can only speak once on: any motion or agenda item. Monthly staff reports to the board are not open for comments. Call to Order and Pledge Allegiance II. Approve the Agenda II. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Monthly Reports Clerk'sOffice WPCI for our CDL drivers is now in effect and pre-employments are done ii. New Copier, Journal office charges per printed page .011 blk/wht and. .085 color, over what our monthly payment of$115.00 willl be. Paid our last $40.00 for the old copier. iii. CIRSA Audit 1:302/18/25 iv. Are we going to do our Spring Clean-up this year Loan Documents for New Sewer are signed Maintenance Mayor Board ofTrustees VII. New Business Dannah Koeniger GMS - updates on whati is next to happen and howi it works Rhonda Graham - Monthly Updates from Sedgwick County Chamber VIII. Old Business - None IX. Executive Session (If needed) X. Call to Adjourn OFSED SEAL 4 AD Posted on this 2/7/25 by Kim Quayle by 3:30PM Individuals with disabilities needing auxiliary aidfs) may request assistance by contacting Heather Moore, Town Clerk, Phone (970)4 463-8814, or FAX (970) 463-5537. Atl least a 48 hour advance notice prior tot the scheduled meeting would bea appreciated: sot that arrangements can be made tol locatet the requested auxiliary aidfs). Un-official January 13, 2025 Town of Sedgwick Record of Proceedings January 13+,2025 Members Present: Danny Smith, Dale. Jones, Roger Munson, Traci Sanchez, Peggy Owens, Bailey Nail,Jaime Anchondo Employees Present: Heather Moore, Kim Quayle, Cindy Rutkoski, Richard Kehm Call to Order: The Town Board met ini regular session. A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here Traci Sanchez Here Peggy Owens Here Dale. Jones Bailey Nail Roger Munson Jaime Anchondo Here Here Here Here Approval of Agenda Motion: Approval of Agenda Approval of Minutes Dale. Jones made ai motion to approve the agenda; Peggy Owens seconded, all in favor; none opposed, motion carried. With 2 name corrections' Tracy to' Traci and. Jamie to. Jaime Motion: Approve the minutes motion carried. Peggy Owens made a motion to approve the minutes with corrections; Dale. Jones seconded, all in favor, none opposed, Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote An request was made: for VanZee tol be added to the bills so as not to wait another 30 days. Traci Sanchez: made ai motion to payt the bills, Dale. Jones seconded. (Roll Call: All Voted for, None. Against): motion carried. Clerk's Office Per the State anyone working with the sales tax & marijuana sales tax needs tol be appointed tot thel MOU's. Adding the last paragraph to. Resolution 24-9: incorporated by thel Financial Institution referencing the dollar Iinquired about getting ai new copier/printer from Journal Office Supply that would: include color copying as well, maybe add color to our newsletters and would be cheaper to print for Harvest Fest fliers etc. Cindy wanted to inquire into our Aflac program and since she doesn'tqualify: for the Accident portion ofit, she chose thel Hospital package, which is $35.88, will the' Town still pay the $26.00 ofitl like the rest ofus. Since Cindyis a' Town employee and has volunteered for Museum opening, can her time at thel Museum be Chamber of Commerce. Membership, we did it in 2023 but didn't2024, don't! know why, don't remember. Since the: resignation ofDarrin' Tobin who was our appointed Zoning Administrator, we need to Requesting the Appointment ofl Kim on MOU's "Mutual ofUnderstanding" amount the town would incuri if we failed to comply with the utility increases. considered paid working time? designate al New Zoning Administrator. Page 1 of3 Un-official January 13,2025 Motion: apposed, motion carried. Nol Motion Necessary: paragraph and no required signatures. Traci Sanchez made ai motion to accept the Appointment of] Kim to the MOU's, Peggy Owens seconded, all in favor; none Since Resolution 24-9 was instituted, signed and approved at our last meeting, it was information only about the added Dale. Jones made at motion to go forth with the! purchase/payment plan of a new copier toi include color. Tracy Sanchez Motion: Motion: Motion: Motion: Motion: seconded, all in favor; none opposed, motion carried. Traci Sanchez: made a motion to approve Cindy's choice of Aflac be partially paid by the" Town. Dale. Jones seconded, allin Dale Jones made a: motion to approve Cindy being paid by the' Town when working at the Museum. Peggy Owens seconded, Roger Munson made a motion to approve the Sedgwick County Chamber Membership of $50.00. Dale. Jones seconded, alli in Traci Sanchez made ai motion to select Dale. Jones as our Town Zoning Administrator, Roger Munson seconded, all in favor; favor; none opposed, motion carried. all in favor, none opposed, motion carried. favor; none opposed, motion carried. Dale. Jones abstained from vote, none opposed, motion carried. Maintenance (Danny spoke for Maintenance) Burned thei inert burn pilei right after the snowstorm with no issues. Continue to cut trees. Mayors Report Fan on the: furnace at the community center went out, using space. heaters. Van Zee came in to: repair the: fan and the cost was about % ofwhat they thought. Cindy is doing a good job taking Kim'sp position. A letter was written to the board from an anonymous person and read by the board. Board members deliberated and decided this was tol be left tabled as is, no further action. Board ofTrustees Dale. Jones Got all the information for the band and stage for Harvest Festival, prices did go up, around $2,700.00 for the Stage and lighting with the band Hillbilly Demons around $2,100.00. Roger Munson stated that everybody that hei talked to loved them. Motion: Roger Munson made ai motion to approve thel hiring of the band and the Stage for Harvest Fest 2025. Traci Sanchez seconded, alli in favor, none opposed, motion carried. Public Comments reminded they will have 3mins. None Page 2of3 Un-official January 13,2025. 2025 Budget Mill Levi change Dan Pederson The Town of Sedgwick Budget 2025 was approved last month, however there was an errori in the MillLevi assessment, it has been corrected and has been recertified, and the change was about $101.00 more. Resolution 24-12 will have to ber revised. Motion: Dale. Jones made ar motion to revise thel Resolution 24-12, to adopt 2025 budget and revised thel Mill Levi Certification. Roger Munson seconded, all: ini favor; none opposed, motion carried. New Business Rhonda Graham - Spoke about the land, old high school football field. Thank you for Road survey response. Will get ahold ofCindy about Museum information. Resolution 25-2 Making Kim a signatory on all financial and bank institutions and: removing Heather and everyone not written Traci Sanchez made ai motion to approve Resolution 25-2. Peggy Owens seconded, alli ini favor, none opposed, motion carried. ont this resolution. Motion: Renewal of Peak North Retail Marijuana License O No issues or complaints have been reported other than an investigation done at the beginning of the year and gone through the court system and has been resolved. Motion: Traci Sanchezi made ai motion to approve. Renewal of Peak North Retail Marijuana License. Dale. Jones seconded, all in favor; none opposed, motion carried. Renewal ofHigh Plainz Strains Retail Marijuana License Noi issues or complaints have been reported. Motion: Dale. Jones made ai motion to approve Renewal of High Plainz Strains Retail Marijuana License. Roger Munson seconded, all inf favor, none apposed, motion carried. Regular Meeting Adjourned: Motion: At6:32, Dale. Jones made ai motion to adjourn, Traci Sanchez seconded, all werei in favor, none apposed, motion carried. Mayor Attest: Town Clerk SEAL Page 3 of3 1:30 PM 02/06/25 Accrual Basis Town of Sedgwick Trial Balance As of January 31,2025 Jan 31,25 Debit Credit 87.09 238,697.46 26,793.54 12,454.96 91,821.03 40,037.01 1,283,570.61 1,247,238.78 1,349,120.71 1,637,015.50 238.98 5,927,075.67 1021 Cash on Hand 1022. Points West Bank Checking 1029. Savings:1030 * Points West:1031 9240 1029. Savings:1034- Cashi in Savings. L Lottery 1029. Savings:1040 * Points West Bank:1043 Water Surcharge Account 1029- Savings:1050 Equltable Savings:1051: 05-4505160 1070. COLOTRUST:1071 General Fund #2- Water Plus 1070-C COLOTRUST:1072- : General Fund #4- General Plus 1070-COLOTRUST1073- General Fund #3- - CIP Plus 1070. COLOTRUST:1074- General Fund #1 Sewer CIP 1081 - Cash County" Treasurer TOTAL 0.00 Page 1 1:32PM 02/06/25 Accrual Basis Town of Sedgwick Profit & Loss January 2025 Jan 25 Ordinary Income/Expense Income 4122- Current PropertyTaxes 4142. Specific Ownership' Taxes 4152 Interest on Taxes 4222. Road and Bridge 4232. Motor' Vehicle 4300. Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1. Occupation' Tax 4392.2. Excise Tax 4392.4. Lodging' Tax 4392- - Other Income Other Total 4392. Other Income 4393. Other Income 4412. Highway Use Tax 4422. License Fees 4802. Interest Income 4999. Uncatagorized Income Total Income Gross Profit Expense 0.00 141.67 0.00 0.00 89.51 -10,356.51 12,368.75 6,535.95 4,812.25 47,790.13 731.63 24.00 50.00 48,595.76 2,593.59 1,242.33 320.00 20,438.21 340.86 87,122.37 87,122.37 0.00 1,351.16 429.50 2,603.00 1,873.79 255.86 73.97 430.50 285.65 8.79 617.73 480.20 379.94 0.00 65.49 263.61 43.26 4,097.03 2,643.45 2,067.52 4,155.72 325.18 13,332.16 247.14 85.55 3,352.61 26,136.65 60,985.72 6002- County Treasurer's Fees 6032. Office Expense GG 6042. Professional Services- GG 6052. Insurance and Bonds- GG 6062. Supplies and Maintenance- - GG 6072. Telephone- GG 6092. * Miscellaneous GG 6102. Utilities TH- GG 6142. Street Lighting 6162. Street Maintenance 6462. Supplies and Maintenance Park 7063. Supplies & Maintenance Water 7073. Utilities Water 7163. Supplies and Maintenance Sewe 7173. Utilities Sewer 7346. Landfill. Trash 7800. - Salaries Clearing 7806. Salary-Ed Smith Jr. 7809. Salary-Richard MH Kehm 7815. Salary-Heather Moore 7820. Salary. Kim E Quayle 7825. Salary-Eduardo Sanchez 7800- Salaries Clearing- Other Total 7800 Salaries Clearing 7990. Supplies and Maint. Clearing 7994. Utilities Clearing 7995. Payroll Taxes Clearing Total Expense Net Ordinary Income Page 1 1:32PM 02/06/25 Accrual' Basis Town of Sedgwick Profit & Loss January 2025 Jan 25 Other Income/Expense Other Expense 7896. Insurance Clearlng 8343. Grant Expense Local Total Other Expense Net Other Income Net Income 5,104.25 0.00 5,104.25 -5,104.25 55,881.47 Page 2 3:19F PM 02/07/25 Num IRS TOTAL TOTAL TOTAL TOTAL TOTAL 13503 Richard M. Kehm Town of Sedgwick Check Detail January 141 through February 10, 2025 Memo Name Account 1022. Points West Bank Ch... 7995. Payroll7 Taxes -Clearing 1022. Points West Bank Ch... 6032 Office Expense- GG 1022. Polnts West Bank Ch... 7995. Payroll7 Taxes- Clearing 1022. Polnts' West Bank Ch... 7995 Payroll Taxes- Clearing 1022. Points West Bank Ch.. 6092. Miscellaneous- -GG 1022 Points West Bank Ch... 7809. Salary-Richard! MK Kehm 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995 Payroll Taxes Clearing 7995. Payroll7 Taxes Clearing 7995. Payroil Taxes- Clearing 1022. Points' West Bank Ch... 7815-Salany-Heather. Moore 7995. Payroil Taxes- Clearing 7995 Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995 Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 1022. Points' West Bank Ch... 7820. Salary- Kim E Quayie 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll" Taxes- Clearing 7995. Payroll Taxes Clearing 1022. Points West Bank Ch... 7825. Salary-Eduardo Sanch... 7995. Payroll7 Taxes Clearing 7995. Payroil Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing Paid Amount -4,375.84 -4,375.84 -647.11 -647.11 -1,385.00 -1,385.00 -84.41 -84.41 -50.00 -50.00 -4,219.94 261.06 61.05 335.00 152.00 9.36 -3,401.47 -2,689.91 161.35 37.73 86.00 83.00 43.77 -2,278.06 -3,160.26 186.38 43.59 312.00 116.00 154.14 2,348.15 -3,331.33 205.68 48.10 328.00 113.00 13.91 -2,622.64 Page 1 Auto Withdraw Quarterly payroll Taxes Deluxe! Buisness Check Checks and Deposit Slips Checks and Deposit Slips 4th Quarter- -balance 4th Qtrp payroll 13500 Colorado Dep ofF Revenue W2 wage withholdings 13501 Colorado State" Treasurer Employer Account! Number 1322778 13502 Sedgwick County Chamb... Membership Dues 2025 Membership Duest for 2025" "Non-ProftOrg." Payroll Gross Payroll Social Security Medicare Federal Colorado W/H AFLAC Payroll Gross Payroll Social Security Mediciad Federal Colorado AFLAC Payroll Payroll Social Securly Medicare Federal Colorado AFLAC Payroll Gross Payroll Social Security Medicare Federal Colorado AFLAC TOTAL 13504 Heather M. Moore TOTAL 13505 Kim E. Quayle TOTAL 13506 Eduardo! Sanchez TOTAL 3:19PM 02/07/25 Num Town of Sedgwick Check Detail January 141 through February 10, 2025 Memo Name Account 1022. Polnts West Bank Ch.. 7825. Salary-Eduardo Sanch... 7995. Payroll Taxes Clearlng 7995: Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995: Payroll Taxes Clearing 1022. Points West Bank Ch... 6462. Supplies and' Mainten... 1022. Points West Bank Ch... 7063. Supplies & Malntenan... 7063. Supplles & Maintenan... 1022. Points West Bank Ch... 6052 Insurance and Bonds - 1022. Points West Bank Ch... 6072 Telephone- GG 1022 Points West Bank Ch... 6462-Supplles and! Mainten. 6462. Supplies and Mainten.. 1022. Points' West Bank Ch... 6062. Supplles andN Mainten... 1022. Points West Bank Ch... 7073. Utllles. Water 7994. Utilities Clearing 6102. Utilities- TH-GG 6102. Utillties- TH- GG 7073. Utillties Water 6142 Street Lighting 7173. Utilities- Sewer 6102. Utlitles- TH-GG 6102- Utlities-TH-GG 1022. Points WestE Bank Ch... 7990. Supplies and Malnt. : 1022. Points West Bank Ch... 6032. Office Expense-GG Paid/ Amount -2,039.18 125.82 29.42 78.00 73.00 9.88 -1,723.06 -571.48 -571.48 -400.00 -80.20 -460.20 -1,409.80 -1,409.80 -255.86 -255.86 -16.75 -29.50 -46.25 -322.00 322.00 -216.00 -85.55 -109.22 -203.69 -163.94 -285.65 -65.49 -40.00 -77.59 -1,247.13 -123.57 -123.57 -40.00 -40.00 Page 2 13507 CylindaJRutkoski Payroll Gross Payroll Social Security Medicare Federal Colorado AFLAC TOTAL 13508 21st Century TOTAL Alternator/parts 13509 AC-DC Water Works LLC ORC Services ORC Monthly Contract Services Testing Samples, Water Tower repairs, Generator repairs. Insurance Employee Healthi Insurance 334021765 Phonel lines and Faxl line self dralning hose conn. hose connect vacuum breaker Fire Extinguisher Inspections Water Pump -66552 New Shop-8280879 New" Town- -822186 Museum- 8426371 Pumpt #2- 40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center TOTAL 13510 CEBT TOTAL 13511 Centurylink TOTAL 13512 Consolidated Plumbing TOTAL TOTAL 13513 Cranmorel Fire Protection Firel Extinguisher Inspections 13514 Highline Electric Ass'n TOTAL 13515 IDEALI Linens & Unlform TOTAL 13516 Journal Office TOTAL Community center Linens andr rugs forT Town! Hall Copyr machine fees 3:19PM 02/07/25 Num Town of Sedgwick Check Detail January 141 through February 10, 2025 Memo Name Account 1022- Points West Bank Ch... 6062 Supplies and! Mainten... 1022. Points West Bank Ch... 7163. Supplies and Mainten... 1022. Points West Bank Ch... 7063. Supplies &N Maintenan... 7063. Supplies & Maintenan... 1022. Points West Bank Ch.. 6032. Office Expense- GG 6062 Supplies andl Mainten... 6092. Misceilaneous GG 1022- Points West Bank Ch... 7990. Supplies and Maint. : 7990- Suppiles and Maint. - 1022. Points West Bank Ch... 6062. Supplies andN Mainten... 6162- Street Maintenance 1022. Points West Bank Ch... 7346; Landfll- -Trash 1022. Points West Bank Ch... 6062. Supplies and! Mainten... 1022 Points West Bank Ch... 6062 Supplies andN Mainten... 1022. Points West Bank Ch... 6042 Professional Services. : 1022 Points West Bank Ch... 7063. Suppiles & Maintenan... 1022- Points West Bank Ch.. 6042 Professional Services. : Paid Amount 13517 Julesburg Famlly Market Account# 8814 Hardware for Museum -56.98 -56.98 -516.00 -516.00 -20.00 -30.50 -50.50 -664.05 -347.32 -23.97 -1,035.34 -107.88 -147.93 -255.81 -29.78 -8.79 -38.57 -263.61 -263.61 -121.07 -121.07 -149.00 -149.00 -150.00 -150.00 -200.64 -200.64 -800.00 -800.00 Page3 TOTAL 13518 Kelly, P.C. TOTAL Legal Fees for Sewer Projectl Loan Agreement & Correspondence 13519 Northeast coloradol health... Bacterla' Test Water Bacteria" Test Nitrates Testing TOTAL 13520 Points West Cardmember... Office Expenses Postage Maintenance Accidental Use Diesel Additive TOTAL 13521 S&V W Auto Supply Oil, filters for oil change and tune up. Batter TOTAL 13522 Sedgwick Countyl Lumber R191 Insulation Adhesive and Sealants Landfill Fees TOTAL TOTAL TOTAL TOTAL 13526 WPCI TOTAL 13527 Fetzer Electric TOTAL TOTAL 13523 Sedgwick County Sales Landfill Fees 13524 Steve's Towing &F Recover... 13525 Van Zee Heating & Airl LLC Alignment onT Town Truck Dlagnostic fork heater atT Town Museum CDL Testing consortium Co. Wingnuts, labor and mileage 13528 Llittjohann Kauffman &P.. 4th qtr tax prep & calculations 2024 4thc qtrp payrollt taxes, W2s and 1099s 3:19PM 02/07/25 Num 13529 WPCI TOTAL Town of Sedgwick Check Detail January 14 through February 10, 2025 Memo Name Account 1022. Points West Bank Ch... 6042. Professional! Services. : Pald Amount CDL Testing consortlum Co. Pre-Employent tests -375.00 -375.00 Page 4 5