Town of Bayfield Special Town Board Meeting January 9, 2025 1199 Bayfield Parkway Bayfield, CO81122 Mayor Au called the meeting to order at: 6:02 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee. Zazzaro - Present Trustee Hartz - Present Trustee Katsos - Present Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au - Present Works Director). Motion to approve Agenda as posted: Second motion: Vote: Trustee Nyberg -Yes Trustee Zazzaro- Yes Trustee Hartz - Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au-) Yes Staff Present: Marie Kehm (Human Resource Director), Kathy Cathcart (Finance Director), Jeremy Schulz (Public Agenda Item #1D: Approve Agenda Agenda Item #2 Executive Session 6:07 pm Executive Session pursuant to C.R.S. $ 24-6-402(4), (e)(I) and ()(I) concerning determining positions Trustee Zazzaro: Motion to movei int to executive session. Ina accordance with C.R.S. Section 24-72-204 (3)(a)(IX) and C.R.S. Section 24-6-402 (3.5), Executive Session pursuant to C.R.S. Section 24-6-402 (4)(e) in determining positions relative to matters that may be subject to negotiation and C.R.S. Section 24-6-402(4)() a personnel matter; consideration of documentation, resumes, letters of reference, and other materials and for conducting a. In accordance with C.R.S. Section 24-72-204 (3)(a)(IX) and C.R.S. Section 24-6-402 (3.5), and C.R.S. Section 24-6-402 (4)(e) in determining positions relative to matters that may be subject to negotiation and consideration of documentation, resumes, letters of reference, and other materials for conducting and discussion ofa a personnel matter under C.R.S. Section 24-6-402(4)) and not involving any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office oft this body or of an elected official; or personnel policies that do not require the discussion ofr matters personal to particular employees; The topic involves consideration of documentation, resumes, letters ofr reference, and other materials for conducting interviewing Interim Town Manager candidates and determining relative to matters that may bes subject to negotiations and Personnel matters Interim Town Manager Interviews. positions relative to matters that may be subject to negotiation. Second motion: Trustee Hartz Vote: Trustee Nyberg -Yes Trustee. Zazzaro- Yes Trustee Hartz - Yes Trustee Katsos - Yes Trustee Morlan - Yes 1 15 Town of Bayfield Special Town Board Meeting January 9, 2025 1199 Bayfield Parkway Bayfield, CO81122 Agenda Item #3 Resume Open Session at 8:09 pm Trustee MacLaurin - Yes Mayor Au - Yes Thet time is now 8:10 and the executive session has been concluded. The participants in the executive session were: Mayor Au, Trustee Nyberg, Trustee Zazzaro, Trustee Hartz, Trustee Katsos, Trustee Morlan, Trustee MacLaurin, HR Director Marie Kehm, Kathy Cathcart (Finance Director), Jeremy Schulz (Public Works Director). For the record, ifa any person who participatedi int the executive session believes that any substantial discussion of any matters not included in the motion to goi into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation oft the Open Meetings Law, Iwould ask that you state your concerns for the record.. None stated. Agenda Item #3 A: Conflict of Interest Agenda Item #3 B: General Public Input Agenda Item # 3C: General Public Input on Agenda Items Agenda Item # 4 Action Agenda Agenda Item #4 A: Interim Town Manager Position None stated. None given. None given. Trustee Morlan states we interviewed two excellent candidates. Based off experience I think the first candidate Motion to direct HRI Director Marie Kehm to contact references for Scott Hahn andi if satisfactory to direct the Town Attorney to make an offer of $3000.00 with negotiating room up to $3500.00 a week with a $2500 per month Mr. Hahn was al better candidate. Trustee Katsos, MacLaurin and Nyberg agree. housing stipend and to start as soon as possibly available: Trustee Katsos Second: Trustee Morlan Vote: Trustee Nyberg_ _Yes Trustee Zazzaro -Yes Trustee Hartz - Yes Trustee Katsos - Yes Trustee Morian - Yes Trustee MacLaurin- - Yes Mayor Au- Yes Agenda Item #4 B: Compensation for Extra Duties Performed Proposal Motion to table that discussion until additional information is received: Trustee Katsos Second: Trustee Hartz Vote: Trustee Nyberg_Yes Trustee Zazzaro -Yes Trustee Hartz-) Yes Trustee Katsos Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Yes Agenda Item #5 Board of Trustees Reports and Upcoming Dates of Interest Trustee Zazzaro states she would like an update from SEH planning consultant on what they are doing for the Town on the next agenda. Trustee Zazzaro asks for an update on hiring a Community Development Director. 2 16 Town of Bayfield Special Town Board Meeting January 9, 2025 1199 Bayfield Parkway Bayfield, CO81122 Mr. Schulz answers interviewed Greg Flynt. He has qualifications butl do not know if he would be might be more appropriate to wait until we getaf full time manager and let them assist us in hiring that a hire. position. It a. January 21, 6:30pm Board of Trustees Regular Meeting 6.Adjourned at8 8:21 pm Approved as presented on 1/9/2025: Dustin Clerk ShoEf Thomas E. Au, Mayor Pk 3 17