City yofWhitewright City Council REGULAR MEETING MINUTES Whitewright Visitors Center 111 W.Grand St, Whitewright, Texas 75491 December 3, 2024 6:30 p.m. The City Council of Whitewright met for a Regular Meeting on Tuesday, December 3rd, 2024 at 6:30 p.m. in the White- wright Visitors Center, the same being open to the public with the following members present: The subjects to be discussed are listed below: 1) CALLTO ORDER 2) INVOCATION 3) PLEDGE OF ALLE- GIANCE 4) ROLLCALL Sarah Beth Owen Mayor Traci Barr Mayor Pro Tem Diana Scott Present Dustin Owens Present Present Jason Summers Present Present John Simon Video-Present 5) CITIZEN COMMENTS Att this time, any person may address the City Council regarding an item on this meeting agenda that is not scheduled for public hearing. Also, at this time, any person may address the Council regarding an item that is not on this meeting agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this agenda, other than to make statements of specific factual information ini response to a citizen's inquiry or to recite existing policy in response to the inquiry. None UPCOMING EVENTS December 7th Christmas Parade 11:00a.m. December 24th & 25th City Hall Closed for Christmas. January 1*City Hall Closed on New Years Day January 6th Municipal Court 9:00 a.m. 111 W. Grand St. January 7h Regular Council Meeting 6:30 p.m. 111 W. Grand St. 7) NON-ACTION ITEMS a) Recognize and present certificate to outgoing Whitewright Economic Development board member Marvin Arter- The City Council will convene in closed executive session pursuant to the provisions ofthe Open Meeting Law, Section 551.071- Consultations with Attorney- on a matter in which the duty oft the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar ofTexas clearly conflicts with this chapter. Section 551.074- Personnel Matters; to deliberate the appointment, employment, evaluation, reassignment, a) Public Works Director and Public Works Department, and Public Works policies and procedures. berry for his contributions to the city. -Not able to attend 8) EXECUTIVE SESSION - 6:55 pm Chapter 551, as authorized by the Texas Government Code. duties, discipline, or dismissal ofa a public officer or employee. 9) RECOVENE INTO REGULAR OPEN MEETING-7:29 pm 10) CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) a) *To approve bills: November bills b) *To approve Minutes from: November 5, 2024 November 25 2024 c) *Report from Fire Department - Fire Chief. John Sinor d) *Report from Library Chris Ely *Report from Public Works- - Brandon Latimer *Report from Police Department - Elijah Fite *Report from Municipal Court - Brandi Robinson *Report from EMS Department - John Sinor *Report from Utility - Morgan Weatherford J) *Report City Secretary - Nancy Reynolds Councilmember. J. Summers second the motion. CouncilmemberT. Barr made a motion to approve the consent agenda. Motion passed 5-0 11) ACTION ITEMS a) Consider and act ifany of the items discussed in the executive session. No Action b) Consider and act on amendment to variance request for 2065 Beasley Blvd. Suite 230, Whitewright TX. Property ID394711; legal description: DALLBARR ADDITION, LOT 1, ACRES 2.296. The variance to install a GB- 250 Schlier products grease interceptor was approved November. 3, 2024, whichi is a variance from Ordinance Councilmember J. Summers made a motion not to amend the variance. Keep the variance as approved. Consider and act on renewing Erick Elwell for a 2nd 3-year term or consider other candidates for the Whitewright 453 approved March 6, 2007. Motion dies due to a lack ofa second. Economic Development Corporation (4A) Board. Tabeled until January Council meeting. Passed 5-0 d) Consider and act on approving Roger Howe to the Whitewright Library Board. Councilmember J. Simon made a motion to approve Roger Howe to the Whitewright Library Board. Councilmember. J. Summers second the motion. e) Consider and act on submitting TCEQ Form 20658. Councilmember D, Owens made a motion to approve. Councilmember D. Scott second the motion. Motion passed 5-0 Motion passed 5-0 Consider and act on accepting Alford Services Contact and insurance requirements. Councilmember D. Owens made a motion to approve the insurance for Alford Services. Councilmember D. Scott second the motion. Motion passed 5-0 g) Consider and act on Resolution 500 for TWBD DWSRF Contract 62831 CIDO2 for KSA/Underwood. Councilmember J. Summers made a motion to approve Resolution 500. Councilmember D. Owens second the motion. Motion passed 5-0 h) Consider and act on Resolution 501 for TWDB DWSRF Contract No.62831 CIDOI water well project KSA. Councilmember. J. Simon made a motion to approve Resolution 501. Councilmember D. Owens second the motion. Motion passed 5-0 Consider and act on an interlocal agreement with the Whitewright Economic Development Corporation. Councilmember. J. Summers made a motion to table the interlocal agreement. Councilmember D. Owens second the motion. fiscal year ending September 30, 2022. Councilmember D. Owens second the motion. Motion passed 5-0 Consider and act on accepting presentation from Vail and Park PC reviewing the audit and financial report for Councilmember. J. Summers made a motion to approve the Audit for fiscal year ending September 30, 2022. Motion passed 5-0 2 k) Consider and act on the engagement letter with Vail and Park PC for the 2023 audit period. Councilmember. J. Simon made a motion to approve the engagement letter for 2023 audit period. Councilmember D. Scott second the motion. Motion passed 4-1, Traci Barr 12) MAYOR'S REPORT 14) ADJOURN-821 6 Sarah Beth Owen-Mayor agp 13) COUNCIL CONCERNS AND COMMENTS 3