Meeting Agenda Regular Meeting of the Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 Monday, February 10, 2025--6 6:00P.M. Oak Point Parks and Recreation Commission OAK POINT 6 covntry pace 1. Call to order, roll call, and announce a quorum is present. (Chair) 2. Pledge of Allegiance and Pledge to the Texas Flag. (Chair) Int the event a quorum is not present, the Commission may meet as a committee, but no action will be taken. 3. Public Input. This agenda item provides an opportunity) for citizens to addresst the Parks and Recreation Commission on any matter that is not posted ont the agenda, as well as specific agenda items. The Parks and Recreation Commission is not permitted: tot take action ore engage in any discussion on presentations ori inquiries concerning ani item not listed on the agenda. However, in accordance with: Section 551.042 of the Government Code, ar representative of City staff ort the Parks and Recreation Commission may respond with either a statement of 4. Consider and act upon the minutes from the January 13, 2025 regular meeting of the Oak Point specifici information. relating to thei inquiry or a recitation ofe existing policy in response tot the inquiry. Parks and Recreation Commission. (Chair) 5. Consider and act to approve a Monarch Waystation at Jake's Place Park. 6. Consider and act to recommend approval of a contract with MHS Planning & Design for grant writing services for a TxDOT grant for sidewalks. (Chair) 7. Future Agenda Items 8. Adjourn. (Chair) The Parks and Recreation Commission of the City of Oak Point, Texas, reserves the right tor meet in a Closed: Session on any item listed on this Agenda should the need arise, pursuant to authorization by Texas Government Code, Sections 551.071 (consultation with attorney), 551.072 (deliberations about real property), 551.073 deliberations aboutg gifts and donations), 551.074 (personnel matters), 551.076 (deliberations about This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations. ori interpretive. services must ber made security devices), 551.087 (economic development), 418.183 (homelands security). 48h hours priort tot ther meeting. Pleased contact City Hall at(972)2 294-2312 or FAX (972)2 294-1619) forf furtheri information. CERTIFIÇATION: Id do hereby certify that this Notice of public meeting was posted on the outside bulletin board at the Oak Point City! Hall, a place convenient and readily accessible to the general public at all times, and said Notice was posted byt the 7th day of February, 2025. lani Zhugho Iphi Vaughn, City Secretary OF OAK This notice was removed at a.m./p.m. ont the. day of February, 2025. Joni Vaughn, City Secretary EST, Meeting Minutes Regular Meeting of the Oak Point City Hall 100 Naylor Road Oak Point, Texas 75068 Monday, January 13, 2025 - 6:00 P.M. Oak Point Parks and Recreation Commission OAK POINT 6 counhry place 1. Call to order, roll call, and announce a quorum is present. Chairperson Risher called the meeting to order at 6:01 p.m. with the following roll call: Candy Risher Christina Brown Robin Case Jeanine Hall Adam Steczko Dena Miller City Staff present: Joni Vaughn City Council present: Dena Meek Scott Dufford Chairperson Vice Chairperson Commissioner Commissioner Commissioner Alternate Present Present Present Present Present Present City Secretary/Acting City Manager Mayor Mayor Pro Tem 2. Pledge of Allegiance and Pledge to the Texas Flag. Chairperson Risher led the pledges to the flags. No one came forward to speak. Recreation Commission. 3. Public Input. 4. Consider and act upon the minutes from the December 9, 2024 regular meeting of the Oak Point Parks and Commissioner Steczko made ar motion to approve the minutes from the December 9, 2024 regular meeting of the Oak Point Parks and Recreation Commission; motion: seconded by Commissioner Brown. 5. Consider and act to approve a contract with MHS Planning & Design for grant writing services. Motion Passed 5-0 Chairperson Risher gave an overview of the contract with MHS. Attorney; motion seconded by Commissioner Brown. Commissioner Steczko made a motion to recommend approval of the contract pending review by the City 6. Consider and act to approve the purchase of a Burr Oak tree to replace the damaged tree in Jake's Place Chairperson Risher discussed the need to replace the damaged tree at. Jake's Place Park with the City tree, a Burr Oak. Commissioner Hall made a motion to approve $1500 for the purchase and planting of a Burr Oak Motion Passed 5-0 Park. tree for. Jake's Place Park; motion seconded by Commissioner Case. Motion Passed 5-0 7. Discuss starting and placing a Seed Library the project. Fellow Commissioners support the idea. Chairperson Risher discussed the concept of a Seed Library for the community. She will be happy to oversee The Commission discussed a desire to have a booth at SpringFest. They would like to have local gardeners 9. Discuss future agenda items for next regular meeting of the Parks and Recreation Commission. 8. Discuss SpringFest and bird lovers share their expertise. Monarch Waystation Rain Barrel Workshop TxDOT Proposal 10. Adjourn Commissioner Brown made ar motion to adjourn the meeting; motionseconded by Commissioner Steczko. Motion Passed 5-0 Chairperson Risher adjourned the meeting at 6:35 p.m. ATTEST: Candy Risher, Chairperson Joni Vaughn, City Secretary MHS PLANNING & DESIGN 03 February 2025 Candy Risher Chair 100 Naylor Road Oak Point, Texas 75068 Oak Point Parks and Recreation Commission RE: Professional Services Texas Department of Transportation (TxDOT) Grant Consulting Dear Candy: Iti is my pleasure to submit this proposal for Grant Consulting Services for the City of Oak Point. Our scope of services for the development, submittal and management of a TxDOT Grant are as follows: Preliminary Submittal -$ $1,500 (due at time of preliminary submittal) 1. Review all preliminary layouts, topography maps, aerials and preliminary reports provided to us by the Owner (or Owner Representative) and readily available online 2. Attend in-person and virtual/conference call meetings to discuss the process, 3. General coordination with Owner, Owner Representatives, Granting Agencies, etc. resources. timeline, schedule, and deadlines. regarding properties, grants, scopes ofv work, schedules, etc. 4. Preparation of: i. Base maps ii. Trail layout ini. Preliminary project budget iv. Forms and project narrative 5. Submittal ofPreliminary Application on or prior to the deadline. Detailed Submittal - Five (5%) Fee Based on Total Grant Award 1. Review Preliminary Submittal and other related documents provided by the City 2. Conduct site visits to better understand existing properties and community (when 3. Attend in-person and virtual/conference call meetings to discuss the process, and/or TxDOT. deemed necessary by Consultant and approved by Owner) timeline, schedule and, deadlines. 122221 MERITI DR., DALLAS, TX75251 214.845.7008 MHSOMSPLANMNGCON TBPE#F-14571 TBAE#BR4525 4. General coordination with Owner, Owner Representatives, Granting Agencies, etc. 5. Develop and submit the Detailed Submittal Application on or prior to the deadline. 6. Provide grant administration oft the awarded project through the TxDOT System. Funds awarded by TxDOT may be utilized toj pay for grant administration. Grant Writers arel billed as Planners, but other disciplines may be utilized and invoiced based on project specifics. Ify you find this proposal meets your needs, please sign below on the space provided, retain one copy for your file and return one to us. Once we receive the signed proposal, we will begin work. Ifyou have any questions or need us to revise our proposal, please let me know. regarding properties, grants, scopes ofwork, schedules, etc. Sincerely, Hweat Hunter N. Rush Senior Planner & Partner Approved & Accepted Name & Date MHS PLANNING & DESIGN 2025 MHS Hourly Rates Engineering Senior Professional Engineer.. Professional Engineer.. Graduate Engineer.. Civil Engineering Intern.. Landscape Architecture Senior Landscape Architect.. Landscape Architect.. Landscape Designer.. Landscape Intern... Planning Senior Planner.. Planner.. Planning Intern... Graphic Design Senior Graphics Designer.. Graphics Designer.. Drafting Senior CAD Designer.. CAD Designer... CAD Drafter.. $240.00 per hour $165.00 per hour $125.00 per hour $80.00 per hour .$240.00 per hour $165.00 per hour $105.00 per hour $80.00 per hour $210.00 per hour $125.00 per hour $80.00 per hour $225.00 per hour $140.00 per hour $145.00 per hour $115.00 per hour $95.00 per hour Office Admin Word Processing/Clerical. Mileage.. $75.00 per hour 2025 Standard IRS .Cost plus 15% Reproduction, Aerial photography, etc.. Aservice charge of 1.5% per month (18% annual rate) willl be added to all balances 30 days past due and will continue each month until the past due amount is received. 212W. 9th Street, Tyler, TX75701 I 12222Merit Dr, Dallas," TX75251 I 903.597.6606 mhs@mhsplanning.com TBPE#F-1457 TBAE#BR4525