CALLED MEETING OF THE HOTEL-MOTEL TAX COMMITTEE Tuesday, February 11, 2025 CITY HALL - 5:30 P.M. 601 S. FIRST STREET MEMBERS: Joe Hines- City Manager Bobby Gonzales- Mayor Pro tem Mona Ferguson EDC Director Danny Jacobs = Councilmember District 4 Sara Davis = Chaiman" Chamber of Commerce 1. Hotel-Motel fund allowances: Consider request from local organizations requesting funds from Hotel-Motel account. 15 minute presentation by a representative will be allowed. Time Organization Representative Michelle Gibson Judith Holladay Aaron Manual Denitrice Jenkins Albert Acosta Hector Carrejo Jaime Galindo Cody King Brian Beck Joe Hines Hayden Davis Recommended 5:30 5:45 6:00 6:15 6:30 6:45 7:00 7:15 7:30 7:45 8:00 8:15 8:30 Lamesa Community Players Dal Paso Museum Blackshear School Reunion Juneteenth Knights of Columbus Lamesa Cal Ripken Nuestro Car Club Lamesa Rodeo Lamesa Fire Rescue Chicken Fried Steak Keep Lamesa Beautiful Lamesa Chamber of Commerce Ashley Tidwell Lamesa Golden Tornado Jubilee Carter Schildknecht MOTION BY TO APPROVE THE REQUEST OF: $ $ $ $ $ $ $ $ $ $ $ SECONDED BY THE MOTION AND UPON BEING PUT TO. A VOTE VOTING "AYE" "NAY" "ABSTAIN" 2. Adjourn APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Lamesa Community Players Inc Michelle K Gibson 28ta5 AESEg ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL (Required): PO Box 1377, Lamesa, TX 79331-1377 (Physical: 214 N Austin Ave) (806)872-5426 or (432) )940-3618 mgbson@bbtcpa.com (Agenda will be sentto your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: Brenda Rinewalt, President AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT: HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Performance of live theatrical events in the city of Lamesa (b) Organization's IRS Tax Exempt No.: 75-1822654 (c) Attach a copy of the organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Promoting the art in Lamesa (b) Activity for which you are seeking funding: Dead Giveaway, Boeing Boeing, Bad Year, etc APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting heads in beds"). Perfommeneebringineestene-realves AMOUNT OF REQUEST: 2,700 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Michelle K Gibson, PO Box 1377, Lamesa, TX: 79331-1377 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: Ztalkkgber TITLE: DATE: Treasurer 01/28/2025 9:42PM 01/28/25 Cash Basis Lamesa Community Players Inc Profit & Loss January through December 2024 Jan- Dec 24 3,410.00 4,800.00 2,400.00 2,000.00 4,000.00 16,610.00 18,603.15 2,074.34 42.08 650.00 21,369.57 2,500.00 35.23 600.00 41,114.80 10,146.64 693.42 7.83 380.00 11,227.89 5,477.36 1,214.75 8,947.92 539.30 16,179.33 250.00 1,261.44 319.98 2,475.92 4,307.34 31,714.56 9,400.24 262.45 1,248.77 1,511.22 1,511.22 10,911.46 Ordinary Income/Expense Income 402. Membership Dues 40210- Patrons 40220. Sponsors 40230. Sustainings 40240 Angels 40250. Underwriters Total4 402. Membership Dues 410. Program Income 41020. Production tickets sales 41030 Concession sales 41040 - Novelty sales 41070 S Skit Camp Proceeds Total 410 Program Income 420-HOT grants 421- General purpose receipts 425-A Ad Sales Total Income Expense 50000- Direct production costs 50120. Production costs 50130. Concessions cost 50140. Fees- Tickets to the City 50522. Advertising Total 50000 Direct production costs 61000 Program expense 61048- Insurance 61062 Repair and maintenance 61072. Utilities 61073. Telephone Total 61000 Program expense 65000. General and administrative 65010. Dues and subscription 65020 Postage, Mailing Service 65030 - Printing and Copying 65040 - Supplies Total 65000 General and administrative Total Expense Net Ordinary Income Other Income/Expense Other Income 80404. Interest income 80420. Samuel Leonard Scholarship Total Other Income Net Otherl Income Net Income Page1 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: Dal Ras6 MSewM aka LwDESA MPAINs.AesAA NAME: ADDRESS: TELEPHONE NO.: EMAIL : (Required) JMdth oCdw 90l 577 7489 305.15T St) P0.69y90 holladay 58@ QMAI,cOM (Agenda will be sent to your email) NAME OF, PRESDENTFXECUTIVE DIREÇTOR OR ORGANIZATION: Currently equally governes by a qenerar service bond AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL. RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A - POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: 70 prserve WITWN YhiStory 0+ OwWson COFLAMeRAARR 4hrough MATHMWAe Y Wse PFANLSOUM 1 40 DroVIP a, Ae Vone, Por events WWCh OAASISTEY hring CWoStaMha wls in, CAhCang City TreNwU 75-211908 IRS Tax pople (b) Organization's ExemptNo.: (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: insurace + mdinterance 0amMuwuty Category: DA for (a) facility Use (b) Activity, for which youare seeking funding; AMALAI PhSTSUN, uflifies, MoAtenance, NDOIS, MOuSEREenng supples, wembergup dcive expenses, pogtage, extermOAtION Services aAd Minial pwblicity. APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel Adven-fising J promohng ISP Q WSLWM facility POT VAriowg eyents, proQr-ans tenrckMeis. wNoA mAhmce pihy OVPMWL, Q4, diso wse WAdS 70 Maytla wvasuprdt uTy ur COMwwLTY ase. industry within the City of Lamesa (putting,'heads) in beds"). AMOUNT REQUEST: we/cowe OF $3.500 (wo4a M inoNase) TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: 2025 NAMES AND APDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: JudHh HOTIMNy DACOLAES % 74331 Iheresa EStes 2501 QNmd Dr LMesA TX 74551 SIGNED BY, ON BEHALF,OF ENTIRE. ORGANIZATION: TITLE: DATE: oad Memoer 1-2l- 25 fal aallalay Lamesa Hotel Motel City Grant Application Meeting 2025 Applicant: Dal Paso Museum/Lamesa Dawson County Museum Association 2025 Grant Request Statement: Thel Lamesa Dawson County Museum Association is al local non-profit organization, better known as The Dal Paso Museum. The museum organization strives to promote Lamesa and Dawson County by working to preserve a treasured museum collection, as well as managing a large and finely appointed gathering venue. Social media and related registries detail themes featured in the permanent upstairs exhibits, occasionally bringing interested individuals and groups from near and far to visit the museum. Housed in an almost 100 year old historic hotel (which claimed fame as the nicest hotel between Dallas and EI Paso-- -hence the name Dal Paso---in the hey day of train travel and freight delivery in this area), the building has appreciated now over: 37 years of utilization for historical preservation, gatherings of various types (such as informative programs, special exhibits, instructional classes of many kinds, weddings, showers, parties, charitable and community events, family and school reunions, various extended industry training sessions, job fairs, meetings and other bookings) which regularly result in overnight guests being housed in local lodging. Most seasons these events can easily add up to 300-500, or more, people in any given calendar year, helping to carry forth the tradition of "putting heads in beds", to benefit the Lamesa economy. The museum association remains solely responsible for the overhead costs of insurance, utilities, maintenance, cleaning and supplies, incurred by the organization annually. Recentyears have seen astronomical increases in all facets, but especially concerning insurance coverage, which remains the main expenditure. The governing board of the association continues to ensure that the facility is readily available for tours and visits, upon request. Even though the last few years have seen a transition of fewer scheduled museum events, there has been a sharp increase in the number of facility rentals, and that is what now brings in the most "foot traffic", including a large number of out of town guests, many ofwhom spend a night or two in Lamesa. While the income generated from rental is mostly "a wash" due to expenses of cleaning, utilities and supplies, the increased rental usage incurs more wear and tear on the facility and very soon, there will be a need for some painting and repairs to be done. The museum board continues in its efforts to enhance and improve the actual upstairs museum, by way ofs several work days each year. The sheer nature of preserving a building this old (built in 1926), requires regular and frugal maintenance, as the board strives to practice stewardship with every museum dollar. Thel Lamesa Golden Tornado Jubilee is being staged in July of this year and the museum is always a favored attraction and gathering venue. Plans are being made to make the museum ready for that upcoming event. As a board, we continue to stand in grateful appreciation of the consideration of funds allocated to the museum by the Lamesa Hotel Motel Grant Committee each year. This helps greatly in the organization's efforts to keep the museum available for use by the community ofLamesa and Dawson County. On behalf of"The Old Dal Paso", we say "thank you." APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Hu Mipnl 1AM6 SorAHau ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL: : (Required) Bigeksher Schna! Beanion L Hua darea MERL AFman B LSEARE 1 Met (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: "6chmpl Rourion EOR AIL Student That aTlaineg Bletksheer Schpal "Keep Blaukshear Oline"i (b) Organization's IRS Tax Exempt No.: (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: (Loc FoR Rontp faeldstals Chusk CLcy (b) Activity for which you are seeking funding: cata Cp merle Df Quees apeh Aoepln promde muoiR LSpandins Stup olaurp) SUE.RS valltie APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). (Se DE motels Parks fasancfat fnad ga,Bedr CHcteL Bakht AMOUNT OF REQUEST: 31000.00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: luk 1-13 NAMES AND,ADDRESSES OF PERSONS RESPONSIBLE FOR-SPENDING FUNDS: Aum MAAneL #A EVans 106 Sowh Lbsn SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: dara Menah TITLE: DATE: Aectulcat 7-1616 aM The Lamesa National Bank OB P.O. Drawer 301 Lamesa, Texas 79331 028 00001 01 ACCOUNT: PAGE: 1 7006217 06/30/2024 806872-5457 Member FDIC BLACKSHEAR REUNION FUND PO BOX 877 LAMESA TX 79331 102 PERSONAL SAVINGS ACCOUNT 7006217 DESCRIPTION DEBITS .61 CREDITS DATE 03/31/24 2.53 06/30/24 06/30/24 06/30/24 BALANCE 2,027.34 2,029.87 2,029.26 2,029.26 91 BALANCE LAST STATEMENT INTEREST FEDERAL WITHHOLDING BALANCE THIS STATEMENT TOTAL CREDITS TOTAL DEBITS TOTAL DAYS IN STATEMENT PERIOD 04/01/24 THROUGH 06/30/24: (1) (1) 2.53 .61 INTEREST AVERAGE LEDGER BALANCE: INTEREST PAID THIS PERIOD: INTEREST PAID 2024: FEDERAL WITHHOLDING 2024: 2,027.34 INTEREST EARNED: 2.53 2.53 DAYS IN PERIOD 04/01/24-06/30/24: 91 5.05 ANNUAL PERCENTAGE YIELD EARNED: .508 1.21 NOTICE: SEE REVERSE SIDE FORI IMPORTANT INFORMATION BLACKSHEAR REUNION FUND PO BOX 877 LAMESA TX 79331 36-0 0 0 PRIVACY NOTICE-FEDERAL LAW REQUIRES US TO TELL YOU HOW WE COLLECT, SHARE, AND PROTECT YOUR PERSONAL INFORMATION. OUR PRIVACY POLICY HAS NOT CHANGED YOU MAY REVIEW OUR POLICY AT WWW.LAMESANB.COM OR RECEIVE A FREE COPY UPON REQUEST, IF YOU CALL US AT 806-872-5457. REGULAR CHECKING ACCOUNT 1005170 DESCRIPTION DEBITS CREDITS DATE BALANCE 360.27 360.27 31 10/08/24 11/08/24 BALANCE LAST STATEMENT BALANCE THIS STATEMENT TOTAL CREDITS TOTAL DEBITS TOTAL DAYS IN STATEMENT PERIOD 10/09/24 THROUGH 11/08/24: (0) (0) .00 .00 ITEMIZATION OF OVERDRAFT AND RETURNED ITEM FEES TOTAL FOR THIS PERIOD $.00 $.00 TOTAL YEAR TO DATE $.00 $.00 TOTAL OVERDRAFT FEES: TOTAL RETURNED ITEM FEES: NOTICE: SEE REVERSE SIDER FORI IMPORTANTI INFORMATION APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS UNETEENTHANNUAL CELEBRATION. 1408 S CANYON AVE, LAMESA TX 79331 DEEJENAITZ@CMALCOM RdaEy ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL: : (Required) DENITRICE JENKINS 806-332-3627, (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: JUNETEENTHCELEBRATION COMMITTEE ACURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT: HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST-EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Toorganize an annual celebration that will commemorate the effective end of slavery inthe United States. (b) Organization's IRS Tax Exempt No.: 84-1427959 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Education & Entertainment (b) Activity for which you are seeking funding: 3day event where we utilize city establishments. hotels, parks. grocery stores and other services APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting heads in beds"). hotels /motels as well as patronize the local businesses. Guests /vendors are encouraged to get rooms from out of town. They occupy AMOUNT OF REQUEST: $10,000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: May 1st-June 19th NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Juneteenth Committee Member headed by Denitrice Jenkins SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: DATE: Reteep Organizer 1/29/2025 City of Lamesa 601 S. 1st Street Lamesa, Texas 79331 806-872-2124 Cityof Lamesa POST! EVENT REPORT FORM HOTELOCCUPANCYTAX FUNDING By law oft the State ofTexas, the City ofLamesa collects al Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT: funds is limited to: the acquisition ofs sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance ofconvention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention in) advertising and conducting solicitations and promotional programs to attract tourists and iv) the encouragement, promotion, improvement, and application oft the arts, includingi instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibitiono ofthese v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit vi) Sporting related expenses if the majority of the participants are tourists and if the event The City ofI Lamesa accepts applications from groups and businesses meeting the above criteria and wishing toi receive HOT funds. All entities that are approved fors such funds must submit a Post Event Report Form within 60 days of each funded event. Thei report will be reviewed by the City ofLamesa to determine how well the entity met its goals and be used in consideration offuture hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors tot the Cityo ofLamesa, delegates or registrants; convention delegates or registrants to the municipality or its vicinity; major art forms, and preserved historic: sites or museums. substantiallyi increases economic activity at area hotels. Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1stStreet Lamesa,lexas 79331 806-872-2124 Cityof Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: 7/1/2024 Name of Organization: Address: City, State, Zip: Contact Name: Juneteenth Celebration Committee 1408 S Canyon Ave Lamesa, TX 79331 Denitrice Jenkins Contact Phone Number: 80-332-3627 PROJECT OR EVENT Name of Event or Project: Juneteenth Annual Celebration Date ofEvent or Project: June 17th-1 19th Primary Location of Event or Project: Forrest Park. LHS Gym & Hollis Carver Park Primary Purpose of Funded Event/Project: Tol help with expenses for the event Amount Received from Hotel Occupancy' Tax Funds: $8000 Amount Used from Hotel Occupancy Tax Funds: $8000 How were the Funds Actually Used? see spreadsheet & agenda Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Actual percentage of funded Event costs covered by hotel occupancy tax: 90% Actual percentage of Facility costs covered by hotel occupancy tax (ifapplicable): 100% Actual percentage of Staff costs covered by hotel occupancy tax (ifapplicable): 0 Ifs staff costs were covered, estimate of actual hour's staff spent on funded Event: - How many years have you held this Event or Project: 4 How many people did you predict would attend this Event? (Number submitted in the application for hotel occupancy tax funds): 250-300 What would you estimate was the actual attendance at the Event? 290 How many room: nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of Ifthis Event has been funded by hotel occupancy tax in thel last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees of this Event or Project? this Event or Project? 2 Last Year Two Years Ago, Three Years Ago It'satl three day eve with many participant coming from out of town. What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, Ifthev signed up for at least two days, then they are more than likely to stay overnight in the hotels. or bed & breakfasts (e.g.; room block usage information, survey ofl hoteliers, etc.)? Was ai room block established for this Event at an area hotel (hotels), and ifso, did the block fill? No Please check all efforts your organization actually used toj promote this Event and how much was Ift the room block did not fill, how many rooms were picked up?- actually spent in each category: Newspaper: Radio: X TV: Other Paid Advertising: X Revised December 2016 Page 3of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa What newi marketing initiatives did you utilize to promote this Event and how much was actually spent in each category? Social media, texting, emailing. phone calls. mailout Please show! howl Lamesa was recognized in your dverisingpromotiona campaign. **Please attach atl least one sample of alli forms dfadvertisingpromoting used in your campaign. Ifthe sample itself does not indicate the medium (radio,' TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does not indicate the city where the spot was played), please include other information that would show location oft the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? Claibornes, United, Family Dollar, Dollar Tree & Dollar General Ifthe Event funded by hotel occupancy tax was a sports-related tunction/facihty, how many individuals Ifthe event was a sporting-related fnction/facility, how many oft the participants were from another city or Ift the event was a sporting-related function/facility, quantify how the activity substantiallyinereased Several players on Saturdays stayed at the hotels an additional night so they could participate for thei in the actually participated in this event? 100+ county? 70% economic activity at hotel and motels within the city or its vicinity? next days activities event. Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 40 of4 APPLICATION DUE BY: January 29,2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Lamesa Knights of Columbus Council #7953 Albert Acostal Fiancial Secretary ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL : (Required) P.O.Box 592 806-200-3732 aacosta@permianregional.com (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: Tommy Flores: Grand Knight AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE. REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND: TEJANO MUSIC TO BE PROVIDED. A A POST. EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OFEACH FUNDED EVENT: PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: (see attachment #1) (b) Organization's IRS Tax Exempt No.: (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. (see attachment #2) INTENDED USE OF FUNDS: (a) Category: Scholarship Fundraiser (b) Activity for which you are seeking funding: Yearly Scholarship Golf Tournament APPLICATION, DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). (see attachment #3) AMOUNT OF REQUEST: $17,550.00 5/2025 thru 7/2025 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING,FUNDS: Tommy Flores: Grand Knight 2305 Seminole Highway Lamesa, Tx 79331 SIGNED TITLE: DATE: Albert Acosta:Financial Secretary 1207 N. Bryan Lamesa, TX.79331 BEHALF ON BY, Financial Secretary 1/28/25 Glbsh OF ENTIRE ORGANIZATION: Cobo City of Application: Funding Lamesa Knights of Columbus Attachment #1 PURPOSE OF ORGANIZATION: (a). Our purpose within our community ist tol help our Catholic church with many events such as yearly "Confirmation" in which our area Bishop Covert is attendance another big event in which we volunteer our time is our yearly fish fry in which those funds are donate to our catholic church. One of our most important services is toi raise money tol help our community. We raise majority of our funds from fundraisers. (example hamburger plate sale etc... ) but our biggest fundraiser is our yearly golftournament with the funds that we. have raised we are able to give out graduate's scholarships. This past year 2024 we gave a total of10 scholarships totaling $5,000.00. We are hoping for 2025 to give a total of1 15 scholarships this year. Thank you for being one of our biggest supporters. City ofA Application: Funding Lamesa Knights of Columbus Attachment #2 (c): Attach a copy ofc organization planned budget for this activity: Name West Texas Graphic West Texas Golf Carts GolfHead Quarters Lamesa Press Report Claiborne's/United Price $350.00 $1,700.00 $10,000.00 $1,500.00 $4,000.00 Items Sponsorship Signs Golf Cart Rental Raffle Items Monthly Ads Starting May 2Days provided food and drinks Total $17,550.00 City of Application: Funding Lamesa Knights of Columbus Attachment #3 c). Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City ofLamesa: For the year 2025 GolfTournament we will subscribe an ad in the Lamesa Press Reporter for a whole month. (Post once a week for 4 weeks). Plus, we will provide professional flyers, and we will post them around Lamesa and sending some to our surrounding communities such as Midland, Andrews, Seminole, Lubbock, Denver City, Amarillo, and San Angelo. Plus, we will personally visit many of our community hotel/motel and restaurants to inform them many of our golfers would be using their facilities. (b). About 16 teams used our motel/hotel, plus, our restaurants. (a). Total Teams 32. (c). We had teams from Andrews, Midland, Odessa, Amarillo, San Angelo, Lubbock, Lamesa, and Monahan's. EXCLUDE-NONe 7159 Statement Date Page NO. 1/24/25 1 1177 0.7810 EX 0.000 KNIGHTS OF COLUMBUS PO BOX 592 LAMESA TX 79331-0592 Statement Summary For: Balance Last Statement $165.85- Avg Ledger Balance $176.08 FREE SMALL BUSINESS Wel Have Added 2 $ 1,000.00 $176.08 Account Number: 140464974 We Have Deducted $500.00 Resulting Balance $329.18 Days in Period 31 Number Deposits/Credits Number Checks/Debits Avg Collected Balance Annual Percentage Interest Earned Service Chg $4.97 VTD: Interest $.00 2 Yield .00% Earned $.00 Total This Period .97 .00 Total Year-to-Date .97 .00 FEE SUMMARY TOTAL PAID ITEM FEES TOTAL RETURN ITEM FEES Summary For Maintenance Fee MAINTENANCE FEE 4.00 DEPOSITS AND OTHER CREDITS Date Description 1/08 F_2377 T 4974 PER ALBERT BY MJ 1/10 F2377 T 4974 PER TOMMY BY AYDEN OTHER DEBITS Date 1/24 1/26 Amount 600.00 400.00 Description Maintenance Fee Interest on overdrafts Amount 4.00-SC .97- FIRSTIUNITED) Account Statement Date Page NO. 140464974 1/24/25 2 (Continued) FREE SMALL BUSINESS CHECKS Date Check No 1/16 * Denotes missing check numbers DAILY BALANCE SUMMARY Amount Date Check No 200.00 1/09 Amount 300.00 2591 2592 Date 12/27 1/08 1/09 Balance Date 165.85- 1/10 434.15 1/16 134.15 1/24 Balance Date 534.15 1/26 334.15 330.15 Balance 329.18 APPLICATION DUE BY: January 29,2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS agia5 ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL : (Required) hmsg L/Eplu ABaklate Bascball Lallphe 1214556 306-3 332-107 hyampI@m (Agenda will be sent to your email) Baklh NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: Huh Canyjo AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT, HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Alaos hids py Rasbe!! 4-16 in plomuniy (b) Organization's IRS Tax Exempt No.: 412335643 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Bascbul Sh TawnAMars iA laruish. (b) Activity for which you are seeking funding: fas 515r busahallad Ditt APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotellmotel industry within the City of Lamesa (putting "heads in beds"). woill hnig Lans foM DAw Jons play w 4b5lay toxnanals AMOUNT OF REQUEST: 7000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: fch Suly NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Hads Laccjo 2214345t SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: DATE: Pusidit 5a.23,3035 # City of Lamesa 601 S. 1st Street Lamesa, Texas 79331 806-872-2124 Citylof Lamesa POST EVENT REPORT FORM HOTEL OCCUPANCYTAX FUNDING By law oft the State ofTexas, the City ofLamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use of HOT: funds is limited to: the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing operation andi maintenance of convention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention ir) advertising and conducting solicitations and promotional programs to attract tourists and iv) the encouragement, promotion, improvement, and application oft the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and: sound recording, and other arts related tot the presentation, performance, execution, and exhibition oft these v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit vi) Sporting related expenses if the majority of the participants are tourists and if the event The City ofLamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are: approved forsuch funds must submit al Post Event. Report Form within 60 days ofe each funded event. Thei report willl be reviewed by the City ofLamesa to determine how well the entity met its goals and be used in consideration ofi future hotel occupancy tax funding requests. Priority will be given tot those events that demonstrate an ability to generate overnight visitors to the City ofLamesa, delegates or registrants; convention delegates or registrants to the municipality or its vicinity; major art forms, and preserved historic sites or museums. substantially increases economic activity at area hotels. Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Citylof Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: Sun 23 Name of Organization: Bahpus Address: 321345t City, State, Zip: Contact Name: Ksh 74331 TL3 Contact Phone Number: Sbk-332-lo9 PROJECT OR EVENT Name of Event or Project: Bblath a!Shs Date of Event or Project: helatin toy Primary Location of Event or Project: WLAVwE Spwb Lomply Primary Purpose of Funded Event/Project: s halp Sapput hague +NAGb Amount Received from Hotel Occupancy Tax Funds: 70o0 Amount Used from Hotel Occupancy Tax Funds: 7000 How were the Funds Actually Used? Tomot Taahylpw,Ts. GtmanshalRyk fottall pwnenusls wt hau hahas hw Anadile, BunsPlaiavine LHletilkybelky Dawlty smek! henit Banhila, skrha. Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Actual percentage of funded Event costs covered by hotel occupancy tax: ys Actual percentage of Facility costs covered by hotel occupancy tax Gfapiabiey_5 Actual percentage of Staff costs covered by hotel occupancy tax (ifapplicable): yes Ifstaff costs were covered, estimate of actual hour's staff spent on: funded Event: 7ols How: many years have you held this Event or Project: hotel occupancy tax funds): 45D Aaflastlkd arshte How many people did you predict would attend this Event? (Number submitted in the application for What would you estimate was the actual attendance at the Event? 400 How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of Ifthis Event has been funded by hotel occupancy tax int thel last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees of this Event or Project? this Event or Project? 7nes-Met Last Year Two Years Ago. a5 Three Years Ago 25 28 What method did you use to determine the number ofj people who booked rooms at Lamesa hotels, motels, Bloshd PDDAAS anl hams muke Yul Don GaTaLAL or bed & breakfasts (e.g.; room block usage information, survey ofhoteliers, etc.)? all Will h Hyhg50 suticens syml hup satk. Was a room block established for this Event at an area. hotel (hotels), and ifs so, did the block fill? Please check all efforts your organization actually used toj promote this Event and how much was Ifthe room block did not fill, how many rooms were picked up? actually spent in each category: Newspaper: Radio: TV: Other Paid Fayhskt lodotmon Page 3of4 Revised December 2016 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Advertising: What new marketing initiatives did you utilize to promote this Event and how much was actually spent in L, raubok Flyes do Schocis ad SoNs Owont oA eachcategory? Please show how Lamesa was recognized in your advertisingpromolional campaign. **Please: attach at least one sample of all forms ofadvertsingpromoing used in your campaign. Ifthe sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, orar radio spot that does noti indicate the city where thes spot was played), please include other information that would show location of the: advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? W hangl flys w:h all ftabynaies, heyplsll Ifthe Event funded by hotel occupancy tax wasas sports-related tunction/tacihty, how many individuals Ift the event was as sporting-related function/lacility, how many of the participants were from another city or If the event was a sporting-related function/facility, quantify how the activity substantially increased wL woill AavL aans Hygia Aehls fv alsApalashy actually participated in this event? 350 county? 250 economic activity atl hotel and motels within the city or its vicinity? 155 ians Loiadiag Shay lonsu. Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAXI FUNDS ufas6 ORGANIZATION: Nufre ce-pchtaliv NAME: Jaime Gelindo ADDRESS: 513N7* TELEPHONE NO.: B06706 44/66 Cor EMAIL: (Required) SPIrhOgna (Agenda will be sent to your email) NAME OF PRESIDENTEXECUTIVE DIRECTOR OR ORGANIZATION: Jaiye Galindo ACURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILLI NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES, ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND' TEJANO MUSIC TO BE PROVIDED. APOST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY MANAGER ALLI DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Serve 4 pasihve purpose inor bovimenily (b) Organizatigp's/RS Tax Exempt No.: 75-7447847 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Comaunib.Eut (b) Activityf forv which you ae seeking funding: EpgthsASN 4 Grarse - (c) Detail how thet funds willl be used to promote tourism and the convention and hotel/motel fuds will he f add AHrachors 6 bring in fapilies fom ootstde Canthcludiay Vndorsfor industry within the City ofl Lamesa (putting "heads int beds"). Betho days. 278,000 AMOUNT OF REQUEST:, TIME PERIODI IN WHICH THE FYNDS ILL BE SPENT: Frem approval f April 2625 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Chine Gallrde Eick Casillas SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: DATE: Ah Springtir Sh-lacioafcvis Live/ut Bad 5000 Sauad/shazs z,0e0 7SirtBorers H200 peca/ly Awed-/000 MHoealaAtEpr - /000 Awards- 3560 Aduertrin) 2500 APPLICATION DUE BY: January 29, 2025 CITYOF LAMESA APPLICATION FOR FUNDING HOTEL OCÇUPANCY TAX FUNDS Lamgsa Bodoo Acbuciation WOb.440 lamesa, Tx 7331 Rps ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL: : (Required) (idy Kny 40)781- 1818 3bLQ pora. fom (Agenda will be sent to your email) NAME OF RESDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: lody Kiny A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. AF POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACHFUNDED EVENT. CITY PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Wpan dprovide the Gnnual rodoo; plan fopinup hyouphur the way Including hut Aot limitad : 4Ehi Chiduntritd Beak Fbhival, Vamusa JANL loy Day Popnq lrunty Popina e. (b) Organization's IRS Tax Exempt No.: 7-1703 (c) Attach a copy of organization's financial statement for the previous year or a budget for this activity. planned INTENDED USE OF FUNDS: (a) Category: Fundyiing for Conelums 4prses (b) Activity for which you are seeking funding: Addod mouy fo hppdraw more Conleshants, Which pub more heudo in beds. We ae ry to bands to help briny diversity and hep draw in more p In 3 APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). A of bur Pvenks hany Coestank and Spectators fiom many locafou. hse poople S4y a nur local holsfor Swerd Aigito. We provide roomsfor bando 4 wort' pevsonal AMOUNT OF REQUEST: d 30000. N9 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: End of auhg Frst dfhugu NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Cod Lina Lriph Amn Arther poBoy V440 Lanua 7933 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: Du Duiu TITLE: DATE: 5lyetarw hrensurer alabas hpu City of Lamesa 601 S. 1st Street Lamesa, Texas 79331 806-872-2124 Citylof Lamesa POST EVENT REPORT FORM HOTEL OCCUPANCYTAXFUNDING By law oft the State ofTexas, the City ofLamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT funds is limited to: the acquisition ofs sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance of convention center facilities or visitori information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention ir) advertising and conducting solicitations and promotional programs to attract tourists and iv) the encouragement, promotion, improvement, and application oft the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related toi thej presentation, performance, execution, and exhibition ofthese v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit vi) Sporting related expenses if the majority of the participants are tourists and if the event delegates or registrants; convention delegates or registrants to the municipality or its vicinity; major art forms, and preserved historic sites or museums. substantially increases economic activity at area hotels. The City ofLamesa accepts applications from groups and businesses meeting the above criteria and HOT funds. All entities that are approved fors such funds must submit a Post Event within 60 days of each funded event. Ther report willl be reviewed by the City ofLamesa to determine Report how well the entity met its goals and be used in consideration ofi future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the ofLamesa, to receive wishing Form Texas. City Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: l-2-30a5 Name of Organization: Address: City, State, Zip: Contact Name: lameu Padio Abscichon POBo 440 Lamey, TV 79331 fody ing Contact Phone Number: 0078L-1818 PROJECT OR EVENT Name of Event or Project: Lamesa Dodeo Date of Event or Project: 1S8 Wpekend Aupyut Primary Location of Event or Project: lanola Brteo Graunds Primary Purpose of Funded Event/Project: Tb holp witk a Dorhon of eypenses Amount Received from Hotel Occupancy Tax Funds: $ Amount Used from Hotel Occupancy Tax Funds: $ How were the Funds Actually Used? Funds ae uoed to pay Sak COnrattor Wich i0 OVr $ 40,c00. Kuell aD bands and exTa rodeo PnterHinmet. Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Actual percentage of funded Event costs covered by hotel occupancy tax: a0b Actual percentage ofF Facility costs covered by hotel occupancy tax (ifapplicable): NA Actual percentage of Staff costs covered by hotel occupancy tax (if applicable): Ifstaff costs were covered, estimate of actual hour's staff spent on: funded Event: NA How many years have you held this Event or Project: This Wily b our 76h Rodo How many people did you predict would attend this Event? (Number submitted in the application for NIA hotel occupancy tax funds): 3600+ What would you estimate was the actual attendance at the Event? 30004 How: many room nights this Event or Project? "gememida at Lamesa hotels, motels or bed & breakfasts by attendees of Ifthis Event has been funded by hotel occupancy tax in thel last three years, how many room: nights were generated at. Lamesa hotels, motels, or bed & breakfasts by attendees oft this Event or Project? Last Year Two Years Ago Three Years Ago 30t 40+ 30+ What method did you use to determine the number of people who booked rooms at Lamesa hotels, or bed & breakfasts (e.g.; room block usage information, survey ofl hoteliers, etc.)? The number Of rooms WR provide and he additionk yooms motels, Coneslants 4 Specrotors feserve porsonally Was ai room block established for this Event at an area hotel (hotels), and ifs so, did the block fill? 35 Please check all efforts your organization actually used to promote this Event and how much was Ifthe room block did not fill, how many rooms were picked up? actually spent in each category: Newspaper: Radio: X X TV: Other Paid X X Revised December 2016 Page 3of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa X Advertising: What new marketing initiatives did you utilize toj promote this Event and how much was actually spent in Facboot, Iasançan, Badio - Sahons Pskrs, OHer, SridmediacHeb each category? Please show how Lamesa was recognized in your Adverusingpromotiona campaign. **Please attach atl least one sample of all forms of advertsingpromoting used in your campaign. Ifthe sample itself does noti indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does noti indicate the city where the spot was played), please include otherinformation that would show location oft the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? TOSEa, lampa fmo Raporter, Gobs Davs Furiture WoDt Txan Grapnis, Claiborno Mnibd, Higginbohham, lacherodd Pumbn4 lauSanloy Wiloy Elethri the Ift Event funded a0t RuIEICHC by hotel occupancy tax wasas sports-related function/facility, how many individuals actually participated in this event? 30+ Ift the event wasas sporting-related function/facility, how many of the participants were from another city or Ifthe event was a sporting-related function/facility, quantify how the activity substantially increased Popie Come from lonq distances to Compte. Thy say He Aight and fi up witk fuet. Thoy ako eat at ar resawvants_ county? a50+ economic activity at hotel and motels within the city ori its vicinity? While hy aie here. Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 10:37 AM 01/28/25 Accrual Basis The Lamesa Rodeo Association Profit & Loss January through December 2024 Jan- Dec 24 Ordinary Income/Expense Income Box Rent Grant-Weaver Foundation Ground Renovation Donation Total Ground Renovation Queen Sponsor Queen Ticket Sales Ticket Sales-Other Queen Ticket Sales- Other Total Queen Ticket Sales Rodeo Income Beer Garden Contestant Gate Dance Front Gatel Money Mutton Bustin Total Rodeo Income Rodeo Sponsorships Banner Barrel Man Bucking Chute Buckle & Saddle Donor Bull Fighter. Jersey Event Sponsor Food Vendor Hotel/Motel Tax Kiss Cam Small Banner Timed Events Chute Underwriter Wreck of the night Total Rodeo Sponsorships Total Income Expense Advertising Banners Beer Garden Bar Tender Help Security Supplies TABC Tickets Beer Garden Other Total Beer Garden 6,750.00 138,017.86 500.00 500.00 50.00 450.00 13,183.00 13,633.00 7,087.00 1,610.00 6,129.00 10,290.00 825.00 25,941.00 6,650.00 500.00 6,000.00 6,000.00 1,420.00 20,000.00 250.00 23,000.00 1,500.00 300.00 3,750.00 34,500.00 1,500.00 105,370.00 290,261.86 1,915.26 2,259.18 1,360.00 144.00 4,800.00 652.71 175.63 564.00 4,551.90 12,248.24 Page 1 10:37 AM 01/28/25 Accrual Basis The Lamesa Rodeo Association Profit & Loss January through December 2024 Jan- Dec 24 Change Computer andI Internet Expenses Credit Card Serv Charge Feed Hotel Insurance Expense Landscaping and Groundskeeping Miscellaneous Expense Office Supplies Postage and Delivery Printing Prizes & Awards Chicken Fried Steak Rodeo Total Prizes & Awards Professional Fees Announcers Camera Dance Entertainment Gate! Help Rodeo Clown Professional Fees- Other Total Professional Fees Queen Contest Queen Commission Queen Prizes Total Queen Contest Repairs and Maintenance Arena Cleanup Big Screen Port a potties Repairs and Maintenance Other Total Repairs and Maintenance Stock Charge Added Money Timer Stock Charge Other Total Stock Charge Supplies Weaver Foundation Arena Fence Total Weaver Foundation Total Expense Net Ordinary Income Net Income 0.00 421.11 358.32 1,984.46 5,958.08 2,701.82 500.00 6,000.00 910.93 267.30 366.35 470.00 5,877.98 6,347.98 3,900.00 150.00 25,750.00 15,000.00 1,044.00 3,000.00 1,500.00 50,344.00 1,318.30 567.96 1,886.26 637.12 10,000.00 887.65 14,896.50 26,421.27 20,000.00 600.00 23,000.00 43,600.00 0.00 135,095.66 135,095.66 299,586.22 -9,324.36 9,324.36 Page 2 Joe Hines From: Sent: To: Subject: Best' Western Lamesa Inn & Suites amesainnegmal.com Thursday, January 2, 202512:07PM Re: Chicken Fried Steak Festival Joe Hines The rate this year will be $130.00 + Taxes (137.80, no city tax) 3 QQNS-3N Nights (Thru, Fri, Saturday) 24th- - 27th (3Total.-s1228.50 1 QQNS- -21 Nights (Fri, Sat) 25th - 27th (41 total)- -$ $273.00 7QQNS- -1N Night (Sat) 26th (11 Total) - 1060.45 11 Rooms * 18 Nights @ 137.80 = 2561.95 BEST WESTERN-LAMESA INN & SUITES amesainn@gmal.com 806-872-3888 PHONE 806-872-3889 FAX On Thu, Jan 2, 2025 at 11:55. AMI Best' Western Lamesa Inn & Suites amesannegmal.com wrote: The rate this year will be $130.00 + Taxes (137.80, no city tax) 3 QQNS-3N Nights (Thru, Fri, Saturday) 24th - 27th (3Total) 1 QQNS-2Nights (Fri, Sat) 25th - 27th (4 total) 7QQNS-11 Night (Sat) 26th (111 Total) BEST WESTERN. - LAMESA INN & SUITES amesainn@gmail.com 806-872-3888 PHONE 806-872-3889 FAX On Thu, Jan 2, 2025 at 10:33. AM Best' Western Lamesa Inn & Suites lamesamnegmal.com wrote: The rate this year will be $130.00 + Taxes (137.80, no citytax) 3 QQNS-3N Nights (Thru, Fri, Saturday) 24th- -2 27th 4 QQNS-2 Nights (Fri, Sat) 25th - 27th 11 QQNS-1 Night (Sat) 26th BEST WESTERN - LAMESA INN & SUITES lamesainn@gmail.com 806-872-3888 PHONE 806-872-3889 FAX This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam. 2 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Lamiba Erct Raswe Bran Dack 804 NIIL Lamisa,y 79331 906-701-41112 bw.brck 440gmail.con (Agenda will be sent to your email) ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL: : (Required) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: balanBrk- ChF LAmzSN Valuntrs Firc Departanret AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Tkeobrdive Hhe Mparlanant shallhe +h SAVny ls,andyke prardieu e4 Arcorrta ndaybyrk firrs and Lotlr Aisssirs,and topromote taching adprdke ofR privmfién andprotrdien (b) Organization's IRS Tax Exempt No.: 15-606579 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Evint 5 Fundrsising (b) Activity for which you are seeking funding: PhMEEMAbAim Convmhon Laycba Rodto Cowcessiens APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotellmotel Tke Convrlion wllbring Volunder fghirrs Srom Geress yhe Permian Basin 46 Lamzba Sor Zda.The Rodra Concissions MlLhilp bring industry within the City of Lamesa (putting "heads in beds"). propla 40 Lamesa Sor +he 3nih4-vE. AMOUNT OF REQUEST: 415,00:00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Jenuar4- Augusy. NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Roian Bck 5041N 167b Lawcon TY 75331 DaanBardc 7512 CRT LAncy7VS3L Strvin Archrr Z107CPWaitb Lamesly TX 79331 hpi SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: DATE: Chidf LVEN 174-75 City of! Lamesa 601 S. 1st Street Lamesa, Texas 79331 806-872-2124 City of Lamesa POST EVENT REPORT FORM HOTELOCCUPANCYTAX FUNDING By law oft the State ofTexas, the City ofLamesa collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT funds is limited to: i) the acquisition ofs sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance ofc convention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention ir) advertising and conducting solicitations and promotional programs to attract tourists and iv) thee encouragement, promotion, improvement, and application ofthe arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition oft these v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit vi) Sporting related expenses if the majority of the participants are tourists and if the event delegates or registrants; convention delegates or registrants to the municipality or its vicinity; major art forms, and preserved historic sites or museums. substantially increases economic activity at area hotels. The City ofLamesa accepts applications from groups and businesses meeting the above criteria and wishing toi receive HOT funds. All entities that are: approved for such funds must submit a Post Event Report Form within 60 days of each funded event. The report will be reviewed by the City ofLamesa to determine how well the entity meti its goals and be used in consideration ofi future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the Cityo ofLamesa, Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st_Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Post Event Report Form ORGANIZATIONINFORMATION Date: 1-79-25 Name of Organization: Address: Lamesn Fice Rescue 414 NIES City, State, Zip: Lwwsu Tx 9331 Contact Name: Brian Beck Contact Phone Number: 806-201-417 PROJECT OR EVENT Name ofEvent or Project: Lamesa Rodeo Conca55ion5 Date of Event orl Project: 1sr Wrekndln August Primary Location ofEvent or Project: Lhnalbh Rockra Grounds Primary Purpose of] Funded Event/Project: Fundrsisins Amount Received from Hotel Occupancy Tax Funds: 46700 Amount Used from Hotel Occupancy Tax Funds: 55200 How were the Funds Actually Used? TWe Sands wirt w6zd 70 paecha5c buppkes to 5rl4 prorde gadFod, ancayanld-inks +G hz Rodio attrndirs Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Actual percentage of funded Event costs covered by hotel occupancy tax: 79% Actual percentage of Facility costs covered by hotel occupancy tax (ifapplicable):. N/A Actual percentage of Staff costs covered by hotel occupancy tax (ifapplicable): N/A Ifs staff costs were covered, estimate of actual hour's s staffs spent on funded Event: N/A How many years have you held this Event or Project: hotel occupancy tax funds): 2560 + 84rar5 How many people did you predict would attend this Event? (Number submitted int the application for What would you estimate was the actual attendance at the Event? 3000 + How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of Ifthis Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees of this Event or Project? this Event or Project? 30+ Last Year Z0+ Two Years Ago Zot Three Years Ago 70+ What method did you use to determine the number of people who booked rooms at Lamesa hotels, motels, C 5xc NNANZ) prepl Srow autsidy 0F LamrsG or malplnghs or bed & breakfasts (e.g.; room block usage information, suryey ofhoteliers, etc.)? Meny Mwst br Slsejing in town 4o avoid +rkv Cos15. Blegh164 Was ai room block established for this Event at an area hotel (hotels), and ifso, did the block fill? Rocko Please check all efforts your organization actually used toj promote this Event and how much was Ifthe room block did not fill, how many rooms were picked up? 354 actually spent in each category: Newspaper: Radio: TV: Other Paid Revised December 2016 Page 3 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Sccial midin Advertising: What new: marketing initiatives did you utilize toj promote this Event and how much was actually spent in Wc purchasrdl Arw bannsand minuhosrd from Wist Tixas Graphic5 Socil Media i5 cur m054 lucreiv advelisemrs each category? Please show how Lamesa was recognized in your advetisingpromotional campaign. **Please attach at] least one sample of alli forms of: advertsingpromoting used in your campaign. Ifthe sample itself does noti indicate the medium (radio, TV, print, or mail) used or where the advertising took) place (e.g. a city's newspaper, oral radio spot that does noti indicate the city where the spot was played), please include otheri information that would show location ofthea advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? ingt Tixss Graphics ClaihacsTadtr 5-pply Gibds, ygabaham, Lumzsa BHune, wiles Sood 5tort actually participated in this event? 56+ Ifthe Event funded by hotel occupancy tax was a sports-related function/facility, how many individuals Ifthe event was a sporting-related function/facility, how many oft thej participants were: from another city or Ifthe event was a sporting-related function/facility, quantify how the activity substantially increased The 3-nisha aNr hringsin paicipants Srem allovn shrceniry +0 Mhyialyaal shepyall Cenftibding 4G CMICOKGnY county? 50 + economic activity at hotel and motels within the city ori its vicinity? Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1StS Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 2024 Rodeo Expense Report Date Expense Type Vendor Local/Non Nonl Local Non Local Non! Local Local Local Local Local Local Local Local Local Local Local Local Local Local Local Local Local NonLocal Local Local Local Local Local Local Local Amount $ 511.82 $ 523.60 $ 974.10 $ 200.03 $ 36.76 $ 377.16 $ 29.98 $ 80.83 $ 10.81 $ 775.11 $ 13.20 $ 10.81 $ 466.55 $ 3.78 $ 717.45 $ 29.90 $ 108.47 $ 336.00 $ 53.90 $ 56.32 $ 175.62 $ 330.15 $ 25.96 $ 19.96 $ 19.96 $ 4.32 $ 15.94 $ 315.08 $ 160.15 $ 179.87 $ 4,223.92 $ 2,339.67 6,563.59 7/27/2024 Supplies 7/27/2024 Drink 7/27/2024 Food 7/30/2024 Food 7/31/2024 Safety 7/31/2024 Drink 7/31/2024 Supplies 7/31/2024 Food 7/31/2024 Supplies 7/31/2024 Food 7/31/2024 Supplies 7/31/2024 Supplies 7/31/2024 Food 8/1/2024 Drink 8/1/2024 Food 8/1/2024 Supplies 8/1/2024 Facility 8/1/2024 Marketing 8/1/2024 Supplies 8/2/2024 Supply 8/2/2024 Food 8/2/2024 Drink 8/3/2024 Health 8/3/2024 Food 8/3/2024 Food 8/3/2024 Supplies 8/3/2024 Supplies 8/3/2024 Food 8/3/2024 Supplies 8/6/2024 Drink Sam's Club Sam's Club Sam's Club Claiborne's Tractor Supply Local Gebo's Gebo's Claiborne's Claiborne's Claiborne's Claiborne's Claiborne's Claiborne's Claiborne's Claiborne's Claiborne's HBC WTG Lamesa Butane Local Claiborne's Claiborne's Sam's Club Gebo's Claiborne's Claiborne's Claiborne's Claiborne's Claiborne's HBC Wiley's Food! Store Local Total Expenses - LocalVendors Total Expenses -Non Local Vendors Total Expenses 2024 Rodeo Revenue Date 7/31/2024 $ 8/1/2024 $ 2,384.00 8/2/2024 $ 2,440.00 8/3/2024 $ 4,155.00 Total Revenue $ 9,495.00 Revenue 516.00 Total Expenses $ 6,563.59 Total Revenue $ 9,495.00 Profit/Loss $ 2,931.41 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS ORGANIZATION: 15th annual Chicken Fried Steak Festival NAME: ADDRESS: Joe Hines 601S1stSt. Lamesa Tx 79331 TELEPHONE NO.: 806-872-4321 EMAIL: : (Required) hines@ellamesakus (Agenda will be sentto your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: ACURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT. HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: 15th annual CFS Festival is a quality life event for the citizens of Lamesa and local business that brings people to Lamesa from across the united states. (b) Organization's IRS Tax Exempt No.: 75-6000579 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Quality of Life APPLICATIONDUE BY: January 29, 2025 (b) Activity for which you are seeking funding: Topay for Bands, food, advertising, and event related expenses. (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry within the City of Lamesa (putting "heads in beds"). To pay for Bands. food, advertising, and event related expenses AMOUNT OF REQUEST: $50,000 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Between now and April 27, NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: 2025 Joe Hines, Bobby Gonzales, and city staff, SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: Event Coordinator and City Manager DATE: January 10th_2025 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Post Event Report Form ORGANIZATION INFORMATION Date: 1/10/25 Name of Organization: 14th Annual Chicken fried Steak festival Address: 601 S. 1st St. City, State, Zip: Lamesa, Tx 79331 Contact Name: Joe Hines Contact Phone Number: 806-872-4321 PROJECT OR EVENT Name of Event or Project: 14th Annual Chicken fried Steak festival Date of Event or Project: April 26 -2 28. 2024 Primary Location of Event or Project: Forrest park Primary Purpose of Funded Event/Project: Ouality oflife for lamesa Amount Received from Hotel Occupancy Tax Funds: $45.000 Amount Used from Hotel Occupancy Tax Funds: $45.000 How were the Funds Actually Used? Topay for Bands, food, advertising, and event related expenses. Revised December 2016 Page 2 of4 City of Lamesa 601 S. 1st Street Lamesa, Texas 79331 806-872-2124 Cityof Lamesa POST EVENT REPORT FORM HOTELOCCUPANCYTAXFUNDING By law oft the State ofTexas, the City of Lamesa collects al Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfast inns. The revenue from the HOT may be used only to directly promote tourism and the convention and hotel industry. The use ofHOT: funds is limited to: the acquisition ofs sites for and the construction, improvement, enlarging, equipping, repairing operation andi maintenance ofc convention center facilities or visitor information centers, or both; ii) the furnishing of facilities, personnel, and materials for the registration of convention ini) advertising and conducting solicitations and promotional programs to attract tourists and iv) the encouragement, promotion, improvement, and application oft the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related tot the presentation, performance, execution, and exhibition oft these v) Historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit vi) Sporting related expenses if the majority of the participants are tourists and if the event delegates or registrants; convention delegates or registrants to the municipality ori its vicinity; major art forms, and preserved historic sites or museums. substantially increases economic activity at area hotels. The City ofLamesa accepts applications from groups and businesses meeting the above criteria and wishing to receive HOT funds. All entities that are approved fors such funds must submit a Post Event Report Form within 60 days of each funded event. Thei report will bei reviewed by the City ofLamesa to determine how well the entity meti its goals andl be used in consideration of future hotel occupancy tax funding requests. Priority will be given to those events that demonstrate an ability to generate overnight visitors to the City ofLamesa, Texas. Revised December 2016 Page 1 of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa Actual percentage of funded Event costs covered by hotel occupancy tax: 50% Actual percentage of Facility costs covered by hotel occupancy tax (ifapplicable):None Actual percentage of Staff costs covered by hotel occupancy tax (ifapplicable): None Ifs staff costs were covered, estimate of actual hour's staff spent on funded Event: No Salaries How many years have you held this Event or Project: 14 How many people did you predict would attend this Event? (Number submitted int the application for hotel occupancy tax funds): 20,000 What would you estimate was the actual attendance at the Event? 22000 How many room nights were generated at Lamesa hotels, motels or bed & breakfasts by attendees of Ifthis Event has been funded by hotel occupancy tax in the last three years, how many room nights were generated at Lamesa hotels, motels, or bed & breakfasts by attendees of this Event or Project? this Event or Project? 18 Last Year 18 Two Years Ago 27 Three Years Ago 24 What method did you use to determine the number of people who booked rooms at Lamesal hotels, motels, or bed & breakfasts (e.g.; room block usage information, survey ofhoteliers, etc.)? Crowd estimate visually Was ai room block established for this Event at an area hotel (hotels), and ifs so, did the block fill? Yes Please check all efforts your organization actually used to promote this Event and how much was Ift the room block did not fill, how many rooms were picked up? All actually spent in each category: Newspaper: Radio: X X TV: Other Paid Advertising: Radio X Revised December 2016 Page 3of4 City of Lamesa 601 S. 1st Street Lamesa,Texas 79331 806-872-2124 Cityof Lamesa What new marketing initiatives did you utilize to promote this Event and how much was actually spent in each category? Festival net and online Please show how Lamesa was recognized in your advetisingpromotional campaign. **Please attach at least one sample of all forms of: advertisingpromoting used in your campaign. Ifthe sample itself does not indicate the medium (radio, TV, print, or mail) used or where the advertising took place (e.g. a city's newspaper, or a radio spot that does noti indicate the city where thes spot was played), please include otheri information that would show location oft the advertising and medium utilized. What Lamesa businesses did you utilize for food, supplies, materials, printing, etc? United Supermarket, Claiborne's, Tractor Supply, West Texas Graphic, Davis Hardware, Wileys groceries, basically every business in town benefited. Ifthe Event funded by hotel occupancy tax was a sports-related tunction/lacility, how many individuals Ifthe event was a sporting-related function/facility, how many oft the participants were from another city or Ift the event was a sporting-related function/facility, quantify how the activity substantially increased actually participated in this event? Volley Ball, Softball fields. parks county? Unknown economic activity at hotel and motels within the city ori its vicinity? Itv was not a sports event. It was a festival. Please submit completed form to: City ofLamesa Attn: City Secretary 601 S. 1st Street Lamesa, Texas 79331 Revised December 2016 Page 4 of4 4 de W s w s o o E E e - 3 o SESE E E 8 8 86 E E 8 8 % d1 5TT IIIA : a APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Lamesa Area Chamber of Commerce 7a0b ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL : (Required) Ashley Tidwell (806)872-2181 123 Main Ave. /P.O. Box 880 Lamesa, Texas 79331 president@lamesachamber.org (Agenda will be sent to your email) NAME OF PRESIDENT/EXECUTIVE DIRECTOR OR ORGANIZATION: Board Chairman: Sara Davis / Director: Ashley Tidwell A CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATIONI IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: The Chamber of Commerce is a member-based organization dedicated to fostering the area's business climate by allowing opportunities for marketing, networking, and promotions via community events and various forms of local media. The Chamber hosts, promotes, and supports various events of other organizations on behalf of our businesses tocreate a strong sense of community. (b) Organization's IRS Tax Exempt No.: 75-0384518-6 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category:1.386 (b) Activity, for which you are seeking funding: Visitors Center Expenses, O.W.Follis Basketball Tournament, Chicken Fried Steak Festival Expense, Independence Day Fireworks Show APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel a. Visitor Center Expense: Supplies & expenses for the building and staffing of the b. O.W. Basketball Tournament: Operating and advertising expenses (paying officials and tournament staff, players and coaches t-shirts and providing food for the hospitality room). This tournament helps create revenue for our hotels, restaurants, and the retail Chicken Fried Steak Festival: Operating costs for Chamber's involvement in the Chicken Fried Steak Festival and marketing of our community, via "Community Highlight" with KCBD of Lubbock. This multi-day celebration ofLamesa's history d. Independence Day Festival: This is a cost sharing expense with the city, county, and industry within the City of! Lamesa (putting "heads in beds"). Visitors Center located in the Chamber of Commerce Office. businesses. promotes tourism and commerce in the community. chamber to provide a Fireworks show for Independence Day. AMOUNT OF REQUEST: $40,500 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Funds to be used in 2025. NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Ashley Tidwell, P.O. Box 880 Lamesa, Texas 79331 Sara Davis, P.O. Box 880 Lamesa, Texas 79331 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: TITLE: DATE: Ghu Director 01/21/2025 APPLICATION DUE BY: January 29, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Cartex T. Schldknecht 806-159-2733 ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL: : (Required) Lamesa Galden Tornabo dubilee 2025 108 Hllsile Drive L,72.74351 djudgecfs gmai cem (Agenda will be sent to your email) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT, HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A - POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Baimging anyoNwho wPrd to SChoel in Laymisa baskfor a giant ceunientet 1s heldeswy 5years Sind19bb, This wNt hethe 12th ubileey becuusethe 2020 suhdleewas CANsCLedAuse ofcOVID. (b) Organization's IRS Tax Exempt No.: EINIE3B-1373022 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. We do not henaPhawea, Statemen We antisipale ayproximatey 415,000 or lebs in expenseb INTENDED USE OF FUNDS: (a) Category: Coumunihy wihe Sthoal FKNAN (b) Activity for which you are seeking funding: Entlaiwnert APPLICATION DUE BY: January 29, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel Most of tpesple Cming hack to Lamesa fay he dubilee iwil hu Staging ih holel/malel gtananabalias We'ne bentaid onemdle! is alrekdy Sad oul Por July 4, industry within the City ofL Lamesa (putting "heads in beds"). AMOUNT OF REQUEST: #10000.00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: Eshimale March -hugust 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: Carter T. Schildknecht 108Hilside Drive humesa, TX79331 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: Caas.Aribh TITLE: DATE: Chaurmay Jawan/ 28 2025 @us APPLICATION DUEI BY: FEBRUARY 01, 2025 CITY OF LAMESA APPLICATION FOR FUNDING HOTEL OCCUPANCY TAX FUNDS Kep Lamesa Beatifu Hayrlen Oavs bol S. Ist St. Lamea,Tk 79331 806- 872- a1a4 heyOsiocmiAta com (Agenda will be sent to your email) ORGANIZATION: NAME: ADDRESS: TELEPHONE NO.: EMAIL : (Required) NAME OF PRESIDENTIEXECUTIVE DIRECTOR OR ORGANIZATION: Hayplen Dass AC CURRENT INCOME STATEMENT "MUST" BE PROVIDED WITH YOUR APPLICATION. APPLICATIONS WITHOUT THE STATEMENT WILL NOT BE CONSIDERED. ALL RECEIPTS OF EXPENDITURES ARE REQUIRED FOR REIMBURSEMENT: HOTEL MOTEL OCCUPANCY TAX FUNDS SPENT ON ENTERTAINMENT FOR EVENTS WILL REQUIRE BOTH COUNTRY AND TEJANO MUSIC TO BE PROVIDED. A - POST EVENT FORM MUST BE COMPLETED AND RETURNED TO THE CITY ALL DOCUMENTATION IS REQUIRED FOR CONSIDERATION OF FUTURE FUNDING. MANAGER WITHIN 60 DAYS OF EACH FUNDED EVENT. PURPOSE OF ORGANIZATION: (a) Please describe the purpose of your organization: Enguginey loral EAt falent 1 CAltvate AA SESEL Of pride mat COnveys Duneyship M ordty 4o botntfy hhei Catyof Lamcsa ard Dawson County (b) Organization's IRS Tax Exempt No.: 75-6000574 (c) Attach a copy of organization's financial statement for the previous year or a planned budget for this activity. INTENDED USE OF FUNDS: (a) Category: Beaucfcaion (b) Activity for which you are seeking funding: - Beautéication : materals for murals and Other painting projccts. APPLICATION DUE BY: FEBRUARYO 01, 2025 (c) Detail how the funds will be used to promote tourism and the convention and hotel/motel industry withinthe City of Lamesa (putting "heads in beds'). Beautifying Lownesa voill athract tounsm by Cireahng an invitng and Visuallig appealag enviroment. AMOUNT OF REQUEST: $4,500.00 TIME PERIOD IN WHICH THE FUNDS WILL BE SPENT: wwithin the year of 2025 NAMES AND ADDRESSES OF PERSONS RESPONSIBLE FOR SPENDING FUNDS: KEEP LAMESA BEAVTIFUL COMMITTEE 601 5. ISt Street Lamesa, TX 79331 SIGNED BY, ON BEHALF OF ENTIRE ORGANIZATION: 7y TITLE: DATE: Chaicmon 1-23-25