City ofl Kingsville, Texas AGENDA CITY COMMISSION MONDAY, FEBRUARY 10, 2025 REGULAR MEETING CITY HALL HELEN KLEBERG GROVES COMMUNITY ROOM 400 WEST KING AVENUE 5:00 P.M. - Regular Meeting 4:00 P.M.- Workshop 5:00 P.M. - Regular Meeting Live VaastomehwmaisewskseaNrsaNles . Preliminary Proceedings. OPEN MEETING APPROVED BY: Interim EL CONVENE INTO BUDGET WORKSHOP AT 4:00 P.M.: Executive Session: Pursuant to Section 551.074, oft the Texas Open Meetings Act, the City Commission shall convene in REGULAR MEETING RESUMES AT 5:00 P.M.: MINUTES OF PREVIOUS MEETING(S) II. Public Hearing - (Required by Law).1 III. Reports from Commission & Staff.2 executive session to deliberate City Manager. (Mayor Fugate). the employment and duties of the City Manager INVOCATION/PLEDGE OF ALLEGIANCE - (Mayor Fugate) None. 1. None. "At this time, the City Commission and Staff will reportupdate on all committee assignments which may include but is not limited to the following: Planning & Zoning Commission, Zoning Board of Adjustments, Historical Board; Housing Authority Board, Library Board, Health Board, Tourism, Chamber of Commerce, Coastal Bend Council of Governments, Conner Museum, Keep Kingsville Beautiful, and Texas Municipal League. Staffreports include the following: Building & Development, Code Enforcement, Proposed Development Report; Accounting & Finance - Financial Services- - Information, Investment Report, Quarterly Budget Report, Monthly Financial Reports; Police & Fire Department Grant Update, Police & Fire Reports; Street Updates; Public Works- Building Maintenance, Construction Updates; Park Services grant(s) update, miscellaneous park projects, Admnstralon-wonsnop Schedule, Interlocal. Agreements, Public Information, Hotel Occupancy Report, Quiet Zone, Proclamations, Health Plan Update, Tax Increment Zone Presentation, Main Street Downtown, Chapter 59 project, Page: 1of4 AGENDA - KINGSVILLE CITY COMMISSION February 10, 2025 Financial Advisor, Water And Wastewater Rate Study Presentation. No formal action can be taken on these items at this time." IV. Public Comment on Agenda Items.3 1. Comments on all agenda and non-agenda items. V. Consent Agenda Notice to the Public The following items are of a routine or administrative nature. The Commission has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed. separately unless requested. by a Commission Memberi in which event the item ori items will immediately be withdrawn fori individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES FROM items will be adopted by one vote. PREVIOUS MEETINGS: (At this point the Commission will vote on all motions, resolutions, and ordinances 1. Motion to approve final passage of an ordinance of the City Commission of the City of Kingsville, Texas, approving a Project and Financing Plan for Tax Increment Reinvestment Zone Number Three, City of Kingsville, Texas, established pursuant to Chapter 311 oft the 2. Motion to approve final passage of an ordinance amending the zoning ordinance by granting a Special Use Permit for daycare use in R1 (Single Family District) at 1515 Lewis St., Kingsville, Texas, also known as Anglewood, Block 3, Lot 12; amending the comprehensive plan to account for any deviations from the existing comprehensive plan. 3. Motion to approve final passage of an ordinance amending the Fiscal Year 2024-2025 Budget to appropriate funding for TIRZ: #2 and' TIRZ #3. (Finance Director). 4. Motion to approve final passage of an ordinance amending the Fiscal Year 2024-2025 Budget to appropriate funding for the Interim City Manager stipend. (Finance Director). 5. Motion to approve final passage of an ordinance amending the City of Kingsville Code of Ordinances Chapter IX-General Regulations, Article 8-Parks and Recreation, Section 41-Golf Course Fees, providing for revised monthly membership fees for the L.E. Ramey 6. Motion to approve final passage of an ordinance amending the Fiscal Year 2024-2025 Budget to accept and expend grant funds from the Stonegarden Grant #3194310. (Police 7. Motion to approve reappointment to the City of Kingsville Park Advisory Board of Sandra Seymore and Clarice Willams to one-year terms effective February 10, 2025- February 9, 2026; Max Segovia to a two-year term effective February 10, 2025-February 9,2027; and Sally Macias to at two-year term effective February 10,2025Febnuay9.2027. not removed. fori individual consideration) Texas Tax Code. (Economic Development Director). (Director of Planning and Development Services). Golf Course. (Parks Director). Chief). (Parks Director). REGULARAGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: Pagez 2of4 AGENDA KINGSVILLE CITY COMMISSION February 10, 2025 VI. Items for consideration by Commissioners.* 8. Consideration and award of Bid #25-10 for 2024 Generator for Pumphouse at Water Well No. 14; FEMA-DR-4586 (Texas Winter Storm), as per staff recommendation. (City 9. Consideration and approval of a resolution authorizing the Interim City Manager to execute the Construction Contract with D&J Utility Services LLC for the FEMA-DR-4586 (Texas Winter Storm) Program for Project 2024 Generator for Pumphouse at Water Well 10. Consideration and approval of an ordinance amending the Fiscal Year 2024-2025 Budget to receive and expend grant funds fort the Texas Severe Winter Storm Grant-Dackup generator Water Well No. 14 Pumphouse. FEMA-DR-4586). (City Engineer). 11. Consideration and approval of a resolution authorizing the Mayor to execute Change Order No.2 to the Construction Contract with PM Construction & Rehab LLC for the GLO CBDG-MIT Contract No. 22-082-016-D218 Project 6: 10th Street Sanitary Sewer Improvements Project. (Bid No. 24-04; contract approved 5/28/24). (City Engineer). 12. Consider introduction of an ordinance amending the City of Kingsville Code of Ordinances Chapter V-Public Works, Article 3- Water, by adopting Sections 82 & 83, providing required statutory language in Water Supply Contracts and the Drought 13. Consideration and approval of ar resolution authorizing application to, administration of, and acceptance of Office oft the Governor, Bullet-Resistant Shield Grant Program, FY2026; authorizing the Chief of Police to act on the City's behalf with such program. (Police Chief). 14. Consideration and approval of ar resolution authorizing application to, administration of, and acceptance of Office of the Governor, Public Safety Office, Criminal Justice Division's Body-Worn Camera Grant Program, FY2026; authorizing the Chief of Police to act on the 15. Consideration and approval of a resolution amending the City of Kingsville Administrative Policies and Procedures Manual for Policy 890.05-Firearms and Other 16. Discuss and consider city manager position preferences to develop recruitment tools with Clear Career Professionals. (Mayor Fugate/Human Resources Director). Noy person's comments shall exceed 51 minutes. Cannot be extended by Commission. Noy person's comments shall exceed 5 minutes without permission of majority of Commission. Comments are limited to 3 minutes per person. May be extended or permitted at other times in the meeting only with 5 affirmative Commission votes. The speaker musti identify himself by name and Items being considered by the Commission for action except citizen's comments to the Mayor and Commission, no comment at this point without 5 affirmative votes of the Commission. Engineer). No. 14. (Bid #25-10 awarded 2/10/25). (City Engineer). Contingency Plan. (Public Works Director). City's behalf with such program. (Police Chief). Weapons. (Human Resources Director). VII. Adjournment. address. NOTICE This City of Kingsville and Commission Chambers are wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 361/595-8002 or FAX 361/595-8024 or E-Mail svalenzuelaecityefsingaville.com for further information. Braille Is Not Available. The City Commission reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Government Code, Section 551-071 Consultation with Attorney), 551-072 (Deliberations about Real Property), 551-073 Page3 3of4 AGENDA- KINGSVILLE CITY COMMISSION February 10, 2025 Deliberations about Gifts and Donations), 551-074 (Personnel Matters), 551.076 (Deliberations about Security Devices), 551-086 (Certain Public Power Utilities: I,t the undersigned authority do hereby certify that the Notice of Meeting was posted on the bulletin board at City Hall, City of Kingsville, 400 West King Avenue, Kingsville, Texas, a place convenient and readily accessible to the general public at all times and said Notice was posted on the February 6, 2024, at 4:00 P.M. and remained sO posted continuously for at least 72 hours Competitive Matters), and 551-087 (Economic Development). following date and time: proceeding the scheduled time of said meeting. Wang Yalimpula VEchdr Mary Valenzuela, TRMC, City Secretary City of Kingsville, Texas This public notice was removed from the official posting board at the Kingsville City Hall on the following date and time: City Secretary's Office City of Kingsville, Texas By: Page 4of4 AGENDA KINGSVILLE CITY COMMISSION February 10, 2025 MINUTES OF PREVIOUS MEETING(S) PUBLIC HEARING(S) CONSENT AGENDA AGENDA ITEM #1 CITY OF KINGSVILLE, TEXAS ORDINANCE NO. 2025- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF KINGSVILLE, TEXAS, APPROVING A PROJECT AND FINANCING PLAN FOR TAX INCREMENT REINVESTMENT ZONE NUMBER THREE, CITY OF KINGSVILLE, TEXAS, ESTABLISHED PURSUANT TO CHAPTER 311 OF THE TEXASTAXCODE WHEREAS, the City of Kingsville, Texas (the "City"), pursuant to Chapter 311 of the Texas Tax Code, as amended (the "Act"), may designate a geographic area within the City or in the City's extraterritorial jurisdiction or in both as a tax increment reinvestment zone ift the area satisfies the requirements ofthe Act; and WHEREAS, the Act provides that the governing body of a municipality by ordinance may designate ai noncontiguous geographic area that is in the corporate limits of the municipality or in the extraterritorial jurisdiction of the municipality or both to be a reinvestment zone if the governing body determines that development or redevelopment would not occur solely through private investment ini the: reasonably foreseeable future; and WHEREAS, the City Commission desires toj promote the development ofa certain noncontiguous geographic area in the City, through the creation of a reinvestment zone as authorized by and in accordance with the Tax Increment Financing Act, codified at Chapter 311 of the' Texas' Tax Code; and WHEREAS, on December 9, 2024, the City Commission oft the City of] Kingsville, Texas, pursuant to Chapter 311 of the Texas Tax Code, approved Ordinance No. 24-91 designating ai noncontiguous geographic area within the City as Reinvestment Zone. Number Three, City of Kingsville, Texas (the "Zone"); and WHEREAS, as authorized by Section 311.011(e), and 311.008, of the Act, on January 27,2024, the Board ofDirectors oft the City of] Kingsville Tax Increment Financing District #3 recommended that thel Plan inl Exhibit "A", be approved by the City Commission: NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OFI KINGSVILLE, TEXAS, THAT: SECTION1. RECITALSINCORPORATED. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct. SECTION2. FINDINGS. That the City Commission hereby makes the following findings of fact: 1 i. That the Plan includes all information required by Sections 311.011(b) and (c) ofthe ii. That the Plan is feasible and the project plan conforms to the City's master plan. Act. SECTION3. APPROVAL OF PLAN. That based on the findings set: forth in Section 2 ofthis Ordinance, the Plan in Exhibit "A"ish hereby approved. SECTION 4. POWERS OF THE: BOARD. Pursuant to Section 311.010(h) of the Act and Article III, Section 52-a of the Texas Constitution, the City Commission hereby authorizes the Board, as necessary or convenient to implement the Project and Finance Plan and achieve its purposes, to establish and provide for the administration of one or more programs for the public purposes of developing and diversifying the economy of the Zone, eliminating unemployment and underemployment in the Zone, and developing or expanding transportation, business, and commercial activity ini the Zone, including programs to make grants ofland andl buildings and make grants from the TIRZ: Fund foractivities that benefit the Zone and stimulate business and commercial activity int the Zone. In addition, the City Commission hereby authorizes the Board to exercise all of the powers of the City under Chapter 380, Texas Local Government Code, as amended. SECTION 5. SEVERABILITY CLAUSE. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. The City hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional ori invalid. SECTION6. OPENMEETINGS. It is hereby found, determined, and declared that sufficient written notice of the date, hour, place and subject of the meeting oft the City Commission at which this Ordinance was adopted was posted at aj place convenient and readily accessible at all times to the general public at the City Hall of the City for the time required by law preceding its meeting, asi required by Chapter 551 ofthe' Texas Government Code, andi that thisI meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter hereof has been discussed, considered and formally acted upon. The City Commission furtherr ratifies, approves and confirms such written notice and the contents and posting thereof. 2 SECTION7. EFFECTIVE DATE. This Ordinance shall take effect immediately upon its adoption and publication in accordance with and as provided by law. INTRODUCED on the 27th day ofJanuary, 2025. PASSED AND APPROVED by the City Commission oft the City of Kingsville, Texas, this the 10th day of] February, 2025. CITY OFI KINGSVILLE Sam Fugate, Mayor ATTEST: Mary Valenzuela City Secretary APPROVED. ASTOFORM: Courtney Alvarez City Attorney 3 a 3 a RR BrahmaE Blv, 3 NCounty Road1 1049, Golf Masters $A 8 8888 U BBHBHEBEHBEEN lmi 1I - 1 Ini : I li 1I l lai hl - 1 hi . m : Bl 1I - 1I hi i M . 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Planning and Development Services 410 WI King Kingsville, TX78363 PH: 361-595-8055 N MEMO Date: To: From: Subject: January 15th, 2025 Charlie Sosa (Interim Cityl Manager) Erik Spitzer (Director ofl Planning and Development Services) The City ofl Kingsville Planning and Development Services Department is seeking approval from the City Commissioners and Mayor for a Special Use Permit to open up: a' "Day Nursey" for four (4) children ata a residence located at 1515Lewis Street, aj parcel of! land zoned as R1 (Single Family). Summary: Brenda Rios, applicant/owner, approached the Planning Department on October. 22nd, 2024, requesting a Special Use Permit for a "Day Nursery" business at ai residence located at 1515Lewis Street, a parcel ofland zoned as R1 (Single Family). When the PNZ meeting was held on December 4#,2024, the board had questions and] Ms. Rios was not Background: A "Day Nursery" is permitted in) R1 (Single Family), provided a Special Use Permit is approved. Ms. Rios Thel Planning and Zoning Commission meeting was held on. January 15th, 2025, with 61 members in attendance. Members delibérated over the request to open a "Day Nursery" business at a residence located at 1515 Lewis Street, a parcel of land zoned as R1 (Single Family). 221 Notice Letters were sent out to neighbors within the 200 feet buffer and The Planning and Zoning Commission board members voted. to approve the Special Use Permit requested above. A recorded vote of all members present was taken and board members Rev. Idotha Battle, Debbie Tiffee, Mike Klepac, present to answer them; the board voted to "table" the discussion until January 15th, 2025. commented that pick up and drop off parking will noti impact neighbors. the city received noi feedback. Larry Garcia, Krystal Emery and the Chairman, Steve Zamora, all voted' "YES." The meeting was adjourned by 6:18 p.m. The department continues toi recommend approval. Director of] Planning and! Development Services Erik Spitzer CITY OF KINGSVILLE. PLANNING AND ZONING DIVISION MASTER LAND USE APPLICATION email: nsols@cityofkingsvile.com/Phone (361)595-8055 Kingsville PROPERTY INFORMATION: (Please PRINTOrTYPE) Projéct Address 1515 Leusis St. (Proposed): Subdivision Name_ Onalewood Nearest -fodwilnanalnass: Lot_ hla Block_3 Future Land Use Plan Designation, Legal Description, Cnglewood, Blnck 3, Lot a OWNER/APPLCANT INFORMATION: (Please PRINTOrTYPE) Applicant/Authorzed Agent Brenda Rios Mailing Address 1515 Lewis St. Existing Zoning Designation Pa-97Q-709-1W57 Email Address (for proectcorrespondence only):brios' 7ALBgmail.com. Property Owner. Brenda *David Rios Phorie 979-709-57PAx. Email Address (for project correspondence only):. bribs nab agmail. com Cy.Kingsville State TX Zip_78363 Mailing Address 1515 Lewis 8t. awyKingsville State_ TYp7343 Select appropriate process for which approval is sought. Attach: completed checklists with this application. Annexation Request. Administrative. Appéal (ZBA). Comp. Plan Amendment Request. Re-zoning Request. SUP. Request/Renewal, Zoning' Variance Request (ZBA). PUD1 Request. No Fee $250.00 $250.00 $250 $250 $250 $250 PreliminaryPlat, Final Plat. Minor Plat Re-plat Vacâting Plat_ Development: Plat Subdivision: Variance Request Fee' Varies Fee Varies $100.00- $250.00 $50.00 $100.00 $25.00.ea Please provide al basic description oft the proposed project: Open a registered home dayoare TOSFE Ihereby certify that Tamt the owner and /or dulya authorized agent oft the owner fort the purposes of this application. Ifurther certifyt that Ihave read and examined this application and know the same tol be true and correct.. Ifany of thei information provided ont this application is incorrect the permit or approval may be revoked. Applicant'ss SematumeBandn, Property Owner's-signature, Bnats Accepted by: 6RY SMR Datel 24 Date12VIB24 Date:_ 170ECZ02y Lastr revised: 10J Jun: 2024 availabler Thisf form AREE ond our website: itps/www.dtyphangsla.ém/teparmens/phmançamideatevelopmentgervtes, 8. E3 &4 mH CA S P S S P P 112524.2:32PM R2 RZA Kingsvile, XCodes of Ordinances 22 C3C4 I112 As, Convent, monastery or other dwelling for pursuit of group religious ideals Private. country club Baynurser GEKAOS Fairground/Rodeo Lodge or Club Home, halfway house, or other group dwelling for alcoholic, narcotic, psychiatric patients or felons and delinquents Hospital (acute care) Nursing home Institutions of religious or philanthropicnature Library, artgallery, museum Park, playground, Public administration office Home for the aged S S P S S 5 PP P P P P P P - P - s S P P P P P P P S S S P P S P S P S S S P S s S P P P P P P S S S P P P P S P P P P P P P P P P P sis P P P P P P P P P S s P P P P Private: school, college or S S university aboutblank 30. 3/14 9. 5 10. 3 s 11. 12. 13. 14. 15. 200-FT Buffer at Prop ID: 11734. 2A499 4297 10201 45063 18686 10939 19446 4506W 45064 26239 46912. 24500 StIvO te 98899 17900 26481 90912 48660 66 99691 00962 17141 11734 2673 24733 96384 23962 20240 12543 21018 13330 21786 16156 23726, 16382 95627 22971 $4592 22206 28783 Legend Propi ID 11734-1515 Lewis St Prop! ID1 117342 200FTBuffer Ownership-Labeled by Property ID Drawn By: R.PICK withi itsP PropID. Geogapn: CITY OFKINGSVILLE ENGINEERING. DEPARTMENT 400 WI KingA Ave; Kingsville, TX78363 Office: (361)595-8007 Fax: (361)5 595-8064 THISI MAPISFORVISUAL DISCLAIMER:. PURPOBESONLY. HEI INFORMATIONONT THIS SHEET MAY CONTANEDHERENISI RESPONSIBLEIFT THE INFORMATION. USEDFORANY ORANYO OTHERF PURPOSE. Last Update: 10/23/2024 CONTAIN THECITYO NACCURACIES OFKNOSVIIEISNOT ORE ERRORS. Note: Ownershipislabeled DESIGN, CONSTRUCTION. PLANNING, BUIDING, osville 16. Melinda. Annel Brou 1513 Virginia Kingsvile,TX78363 #18899 Alonzol B Vidal 215E Countyl Road 2205 Kingsville, TX 78363 #11155 Fabian Gomez ETUXAngela 1521 Virginia Kingsville, TX' 78363 #19691 John) RI Fluman 1526' Virginia ST Kingsville,' TX78363 #16384 Miguel Esparza ETUXI Monica. NI Rivas 1522 Virginia Kingsville, TX7 78363 #24733 Jack 00 Oliver 1518 Virginia ST Kingsville, TX78363 #17141 Grégory. Wollenzien ETUX. Autumn M 1504I Lewis Kingsville," TX 78363 #10939 Doris] Rosemaryl Huskey 1521 Lewis ST Kingsyille, TX 78363 #20240 Zhuofan Zhang 1525Lewis ST Kingsville, TX78363 #12543 Ralph, Alfred) Perez Sr ETUXI Marilyn 1529) Lewis ST Kingsville, TX 78363 #21018 Alberto Pareel m 15301 Lewis Kingsville,' TX7 78363 #22971 Guadalupel Fernandez ETUXI Leonor 1526Lewis ST Kingsville,' TX78363 #15382 Corina Gutierrez 1522, Lewis ST Kingsville,TX78363 #23726 Johnny Soliz ETUXI Margarita 15181 Lewis ST Kingsville,' TX 78363 #16156 Shelly Seann Maher AKA Shelly Deann Chambers 15141 Lewis ST Kingsville, TX78363 #24500 Brandon P Stewart 1510. Lewis ST Kingsville, TX7 78363 #16912 William RI Durrill EST Robert Anderson (INDI EXEC) 615 South Upper Broadway Corpus Christi, TX 78401 #19259 David Christopher 15061 Lewis Kingsville, TX78363 #25239 Dawson Mortensen-Chown 1514 Virginia. AVE Kingvill,TX78363 #25481 Kenneth' Yandell ETUXI Rita Lynn 1510 Virginia ST Kingsville, TX78363 #17900 Luis Miguel Gonzalez ETUX Sabreena. Daun 1506 Virginia Kingsville, TX78363 #10201 William BI Rauch ETUXI Pamelal K 1505Lewis ST Kingsville,' TX7 78363- #18685 17. JANUARY2, 2025 ByTedFigueroa Reportar Members of Our Laly father af Goul Counsel Cathu- lic church have brought with her father fivey years. back thet oft thel ney thar. the Holy Family proceed. made fram Nazrth finally, inspl- Bethichem, where Jesus ration to do! and wasbor, The tip for the holy tyand.ourc children, Iea family was mades that memery weal hold dear they conkd be countel in toourhearts.7 Theindiion thecensus. The trip was dangervus ant the 16th af December and diicuit. a Mary was every) year. Then message about to give binh. The winttobringback: ndr word" "Porda" ins Spanish mhdurloshtieRUE tramalates to "heite" ar maningafchrismas! the "Inn"inEngllah The reenactment kbe al about baby Jesus bàm lleved to' have eriglnst- ina manger. Thep posadas ed ins Spiin and Cathollc shouldr remind us afwhat" miasionarles broughr kto Mary and Joseph. had, to Mexico somctime in-t the endure during the jour- 1500s tot teach. the Indige- neyto! Bethlehem. Noo one nousp peoplea Chris's wouldgivethema placeto birch. fti iso aelebratel annully last inn opened up thelr in Mexico and eventully stables and our Saviar) Je- nized local event The celebratlons were NEWS TAEKNSSIARLERECORD 9 glandMaryindjeiph They. redite told thére nallyart areroldt buto offered int the ine home of then homes Martiner, daugh- ter Krisen playedt ther role of Mary, then provided dinner md refreshments tothegroup. Twasablesingtopar- purindisapdaleveat thathasnotb practiced happy diion," Our Lady of Good Counsel brings back tradition Resendez grew par- ticipatingn act- with her wanted tradition he passed way coaldnot back 5s5 novenz and begins reason fort thes season. M's birth baby Jesus until the spreadtot heUnitelStatct. sus Christ was bom Ina MambmgfOrlay-Cmiansalongril: KristeA Martinez( (Mary)andM In yéars.. As children we. Tery Resendez orga- manger," Resendezsald. Espar! (awpldringlielaP Posmdsserlierti thismanth (Comiributad. Phota) that younger genera- fnt practiced in the had evolved into pro- enth homgso or locations of Thep procesion lledby enldnotforgetit. church andb by the 1900s cession to three differ- charch members children dressed Congressman Gonzalez celebrates senate passage ofSocial Security Bill that benefits public servants WASHINCTONDC-To retirement benefits for fire- klfellass for many rired toquicklysi sigh thislatolaw. day, Congressman Vicente shmapllealhmitad pahlcsevaatslasout7 Tax- The fedetal govermment Gomala.O-rpoume ers, and other retired pablie as and acruss ours country. must uphpla its promiseo theUS.S Senate pasageo ofa servants by eiminating the The Soclal Segurly Faimess urohingAmciansimd aiticl. plece oflegislation Windfll Elimination Pro- Acrkano opporunityo fix hmaerissambatioartine Terns, HR-E2, the Social Puiaigandehndag aliretiresrecive" munlyanicountry" that would improve soclal vision and the security benefits for South PenslonOfiet. SauniyhimcsAdeful Socials Security benefis Theb bl prevtausly pased absclate priority for Te, theUS. McLaughlin presented tativesonNov. Congresman suppart, ofappreciation Thi' bin. would increase eamed orsA MarfMitingk Neifim DstrictD Vimfe Gonlez,) St'snotj just forer) CHy, Mmager Mark Melnighli agenerator. thaf therations apila! orhisservlaio It'sapower: a vitinide oMark move. ille ds rsitauls. nfiont hintp werk tohis anmrifrietto publicseric ih himl hehesth himeriednar," Congresmmn Goilazs stit, (Contribhitaiplato) hamfaly provisions thatu un- folishvemadeoverd decades juatiy the mount of ofgMinglackistheir com- arge President Blden should bef every single Member of Congress," sald Congresm Gomilez. These are rightfiully enextpewcroutage. certificateo rector. with, long he lly. Melaughlin s9 City thelsff 861-3720224C PUBLICI HEARINGN NOTICE aPublic Hearing Wednesday, January 15,2 2025; at6:00p p.m. wherein the Commission willd diseuss and/or takea actiono ont thef followingi itema andat whicht time all interested persons willl beh heard: Brenda Rios, applicantlowner, requesting a Special" Use Permit for childeareinhomein! RI (SingleF Family) ofAnglewood, Block3,LotIz, alsok knowns as 1515Lewis St, Kingsville, TX7 78363. Themeetingw willl beheldatCity Hall,4 400V Westk King, Kingsville TXinthe Helen Kleberg Groves Community Room.) Ifyouhayeanyg questions about theit items ont thea agenda, please contactt the Planning! Departmenta at (361) PUBLICHEARINGY NOTICE TheCity Commissionc ofthe Cityo ofKingsvilley willh holdaP Public Hearing Monday, Jmnuary 27, 2025, at5 5:00 p.m, wherein the City Commission willd discasst thec consideration ofthef followingi itema andatwhicht time all interestedp persons willbeheard: Brenda Rios, applicant/owner, requesting a Special Use Permit for eildeareinhemelaRI (Single! Famiy)ofAngleoo,; Block3,Lot12, alsok known as1 15151 Lewiss St, Kingsville, 1X7 78363. Tamsiwilwhldy: Hall,4 400V WestKing, Kingsville, Texasin fhe Helen! Kleberg Groves Commmity Room. Ifyoul havea anys questions about thei items ont thea agenda, please contacti the City Secretarya a(361)! Laa'N Newspapers are The Plarning & Zoning Commission ofthe City of Kingsville willh hold IMPORTANI 595-8055. lahint-Onito-Mobils lodzy Polliclkccalhilly ciéadgegoitieputieg LociButesSuppart ComminlyComectlon Ehrio,ostmaring AnbnfemnedDemocrasy KNsvuEh Callorsubscribec online: likelson ipaMawantwadan RECORD 18. ORDINANCE NO. 2025- AMENDING THE ZONING ORDINANCE BY GRANTINGASPECALUSE PERMIT FORI DAYCARE USE INR1 SINGLEFAMILYDISTRICT)AT1515 LEWIS ST., KINGSVILLE, TEXAS, ALSO KNOWN AS ANGLEWOOD, BLOCK 3, LOT 12; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING FOR PUBLICATION. WHEREAS, thel Planning &Zoning Commission has forwardedi tot the City Commission it's reports and recommendations concerning the application of Brenda Rios, property ownerl WHEREAS, the property is currently zoned R1-Single Family Residential District and itis WHEREAS, the City Coded ofOrdinances, Chapter XV-Land Usage, Appendix A- Land Use Categories states thati in Rlaspecial use permit is required tol have a day nursery or kinder WHEREAS, the City of Kingsville Code of Ordinances section 15-6-142 regulates special WHEREAS, with proper notice to the public, public hearings were held on Wednesday, January 15,2025, during a meeting ofthe Planning & Zoning Commission, and onl Monday, January 27, 2025, during a meeting oft the City Commission, in the Helen Kleberg Groves Community Room/Commission Chambers, at City Hall, in the City of Kingsville, during which all interested persons were allowed to appear and be heard; and WHEREAS, ar majority oft thel Planning & Zoning CAmmisoMNGOBAPPADVE with WHEREAS, the City Commission has determined that this amendment would best serve publichealth, necessity, and convenience and the general welfare of the City of Kingsville applicant, for amendment to the zoning map of the City of Kingsville; desired for the area to be used as a home daycare facility; (day care facility); and use permits; and no abstentions, the requested special use permit; and and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF SECTION1. That the Zoning Ordinance of the City of Kingsville, Texas, is amended and a Special Use Permit is granted for al Daycare Facility ont the premises known as 1515Lewis St., Kingsville, Texas, (Anglewood, Block 3, Lot 12), as more specifically describe on site KINGSVILLE, TEXAS: plan attached as Exhibit A. SECTION2. Thatt the Special Use Permit grantedi in Section 1ofthis Ordinance is subject the following conditions: 1. ALLOWED USE: The only uses authorized by this Special Permit other than the 2. STATE LICENSE: The premises or operator be licensed or registered by the 3. TIME LIMIT: This Special Permit is good fort the duration ofthel business from the date of this ordinance unless the property is not being used for the purpose outlined in permitted "R1" Single Family District uses is as a Daycare Facility. State of Texas to have a Daycare Facility. Condition 1 or any other conditions have not been complied with. 4. SPECIAL CONDITION: The applicant shall obtain all required background checks, business licenses and cooperation with all annual fire safety, health, and sanitation inspections, as required by the Department of Family and Protective Services and the City of Kingsville, and any other laws or regulations regarding such business in order to maintain compliance with state and city regulations for the daycare facility. SECTION 3. That the official Zoning Map of the City of Kingsville, Texas, is amended to reflect the amendment toi the Zoning Ordinance made by Section 1 of this ordinance. SECTION 4. That the. Zoning Ordinance and Zoning Map oft the City of Kingsville, Texas, as amended from time to time, except as changed by this ordinance and any other SECTION5. That tot the extent that this amendment toi the Zoning Ordinance represents a deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform SECTION 6. That all ordinances or parts of ordinances in conflict with this ordinance are SECTION 7. That publication shall be made in the official publication of the City of ordinances adopted on this date, remain in full force and effect. toi the Zoning Ordinance, as amended by this ordinance. hereby expressly repealed. Kingsville as required by the City Charter of the City of Kingsville. INTRODUCED on this the 27th day of January.2025. PASSED AND APPROVED on this the. 10th day of February 2025. Effective Date: 202_ 2 THE CITY OF KINGSVILLE Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 3 AGENDA ITEM #3 City of Kingsville Finance Department TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Deborah Balli, Finance Director January 8, 2025 SUBJECT: Economic Development Fund 098 Budget Amendment Summary: The City has several TIRZ's and when prior budget amendments were done, there were not any reimbursable expenditures included. Also, TIRZ #2 was budgeted in FY23-24, but completed in FY2 24-25 without the remaining budget rolled over creating a budget shortage. This Budget Amendment appropriates funding for the reimbursable expenditures and budget roll-over for the TIRZ #2 remaining balance forward to FY24-25. The Budget Amendment requested of $6,500 includes: Financial Impact: $4,000 for the remaining balance of TIRZ #2 not rolled over- from FY 23-24 - Invoice $744 incurred reimbursable expenditures for TIRZ #2-Invoice #DPED24-07.6 $710 incurred reimbursable expenditures for TIRZ #3-Invoice #DPED24-28.2 $378 ad for public hearing on TIRZ #3-Gannett Media Invoice #0006776603 $668 potential current year reimbursable expenditures for TIRZ #3 There is currently $87,040.74 available for this budget amendment. #DPED24-07.6 Recommendation: The Finance Department recommends approval of the: submitted Budget Amendment. ville EXAS ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR2024-2025 BUDGET TO APPROPRIATE FUNDING FOR TIRZ #2 AND TIRZ# #3. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#24 Dept Dept Name No. Expenditures Account Name Account Number Increase Budget Budget Decrease Fund,098 EcomomcDvelopment 1060 Econ Devel Professional Services 31400 $6,500.00 [To amend the City of Kingsville FY 24-25 budget to appropriate funding for TIRZ #2 and TIRZ #3. Funding for this request will come from the Budget Amendment Reserve line item.] The General Fund has budgeted $300,000 for FY 24-25 budget amendments. The following budget amendments funded through the reserve line item have been previously submitted: BA# #1 -F PW Parking Lot- $74,060 BA; #4 - City Hall AIC- - $65,100 BA: #10 - Fire Station #2 Plumbing Repairs - $12,800 BA #11 - Bureau Veritas Inspection Services $6,179.08 BA #12 - Planning IBC Books - $1,242.79 BA: #13 = Grant Match for BWC Grant-$15,493.13 BA #17 - Grant Match for BVP Grant-$9,084.26 BA #21 - Planning Inspection Services -$29,000 Total Previously Submitted BA's - $212,959.26 Available $87,040.74 II. 1 THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent oft this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect fori its purpose. IV. THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 27th day of January 2025. PASSED AND APPROVED on this the 10th day of February 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #4 cy aar Kngsyille City of Kingsville Finance Department TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Deborah Balli, Finance Director January 15, 2025 SUBJECT: City Manager Stipend Budget Amendment Summary: The former City Manager resigned resulting in an Interim City Manager being appointed until the permanent City Manager can be hired. It is estimated that the Interim City Manager will be in place until the end of September 2025. The City Commission approved the hiring of a search firm at the January 13, 2025 Commission meeting. Financial Impact: The salary line-item budget remaining after the prior City Manager's payout was $79,917.92 Al budget transfer of $16,000 to professional services for the search firm was completed leaving The current pay period amount for the City Manager division = $6,596.80 X 19 pp left for the Year-end accrual will be 10 days of a 14 day pp (6,596.80, / /14x1 10) = $4,712.00 a budget remaining of $63,917.92 fiscal year = $125,339.20 Total remaining needed for salaries = $130,051.20 There is a shortage of $66,133.28 ($130,051.20 less $63,917.92) The car allowance is $184.62 X 19 = $3,507.78 Salary + Car Allowance = $69,641.06 ($66,133.28 + $3,507.78) FICA is $69,641.06 X 7.65% = $5,327.54 TMRS is $69,641.06 x 9.09% /12x3 = $1,582.59 + $69,641.06 x 9.34% /12x9: = $4,878.36 = Total of $6,460.95 Total Fringe = $11,978.80 ($5,327.54 + $6,460.95 + $190.31) Total budget Amendment needed is $81,619.86 ($69,641.06 + $11,978.80) W/C = $190.31 Recommendation: The Finance Department recommends approval of the submitted Budget Amendment. ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO APPROPRIATE FUNDING FOR THE INTERIM CITY MANAGER STIPEND. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#25 Dept Dept Name No. Fund 001 = General Fund Expenditures 1010 City Manager Salaries 1010 City Manager Car Allowance 1010 City Manager FICA 1010 City Manager TMRS 1010 City Manager Workers Comp Account Name Account Number 11100 11200 11500 11400 11700 Budget Increase $66,133.28 $3,507.78 $5,327.54 $6,460.95 $190.31 $81,619.86 Budget Decrease Total [To amend the City of Kingsville FY 24-25 budget to appropriate funding for the interim City Manager stipend. Funding for this request will come from the Budget Amendment Reserve line item of $80,540.74 and the unappropriated fund balance of General Fund of $1,079.12] The General Fund has budgeted $300,000 for FY 24-25 budget amendments. The following budget amendments funded through the reserve line item have been previously submitted: BA: #1 - PWI Parking Lot $74,060 BA #4 - City Hall A/C- - $65,100 BA #10 - Fire Station #2 Plumbing Repairs - $12,800 BA; #11 - Bureau Veritas Inspection Services - $6,179.08 BA: #12 - Planning IBC Books $1,242.79 BA; #13 - Grant Match for BWC Grant - $15,493.13 BA#17 - Grant Match for BVP Grant - $9,084.26 BA: #21 - Planning Inspection Services - $29,000 BA#24. - TIRZ #2 & TIRZ #3-$6,500 Total Previously Submitted BA's -$ $219,459.26 Available $80,540.74 II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 27th day of. January 2025. PASSED AND APPROVED on this the 10th day of February 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #5 City of Kingsville Parks & Recreation Department TO: CC: FROM: DATE: SUBJECT: Golf Course Fees Mayor and City Commissioners Charlie Sosa, Interim City Manager Susan Ivy, Parks Director December 18, 2024 Agenda Request - Request for Approval for revised ordinance for change in Summary: We are requesting approval of the attached revised ordinance adjusting the Golf Course fees for Monthly Membership Fee Without Cart and Monthly Membership Fee with Background: During the presentation of the proposed budget for Fiscal Year 2024/2025 these After community input and revised info on area rates we would like to lower these rates to Financial Impact: This would lower the anticipated revenue, for the rates approximately $24,000 which would be considered an investment in quality of life/promotional for our Recommendation: Approval the recommended changes to the Golf Course fees and associated Revisions to Ordinance setting those fees becoming effective February1,2025. Cart. Fees were adjust to $175 without cart and $350 with cart. $100 per month without cart and $250 with cart. community. TEXAS Kinosville. ORDINANCE NO. 2025- AMENDING THE CITY OF KINGSVILLE CODE OF ORDINANCES CHAPTER IX-GENERAL REGULATIONS, ARTICLE 8-PARKS AND RECREATION, SECTION 41-GOLF COURSE FEES, PROVIDING FOR REVISED MONTHLY MEMBERSHIP FEES FOR THE L.E. RAMEY GOLF COURSE; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE AND PUBLICATION. WHEREAS, in 2014 the City and County approved interlocal agreements to transfer operations and maintenance of all of the parks within the city limits and WHEREAS, the approval of these interlocal agreements necessitated the City to enact regulations and fees for the properties covered under the interlocal the L.E. Ramey Golf Course from the County to the City; agreements; and WHEREAS, in the first half of 2018, the City made several hundred thousand dollars of improvements at the L.E. Ramey Golf Course and determined that it needed to increase user fees to help offset the cost of the improvements and those revisions were approved on June 25, 2018, via Ordinance #2018-35; and WHEREAS, the golf course user fees were revised on August 12, 2019, golf cart rental fees were revised on September 28, 2020, golf course fees were last WHEREAS, the City recently acquired new electric golf carts for rent at the golf course and performed a rental rate survey which showed the current rate to be below market, sO staff is now recommending a slight increase in the golf cart rental rate for the new carts to be more in-line with the going market rate; and WHEREAS, the City has made numerous improvements to the golf course in the last few years without a rate adjustment and the cost to provide the services has increased, new rates are being proposed by staff to help cover costs; and WHEREAS, this Ordinance is necessary to protect the public safety, health, and NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE revised on October 15, 2024; and welfare of the City of Kingsville. CITY OF KINGSVILLE, TEXAS; I. THAT Chapter IX- General Regulations, Article 8-Parks and Recreation, of the Code of Ordinances of the City of Kingsville, Texas, shall be amended to read as follows: ARTICLE 8 PARKS AND RECREATION GOLF COURSE $9-8-41 GOLF COURSE FEES. The following schedule of fees shall be paid by the patrons of the municipal golf course. The Golf Course Manager may negotiate rates for golf course special events and promotions. NOTE: All fees will have sales taxes added to them at the, time of sale. (H)Monthly membership fees: Monthly membership entitles an individual player to unlimited green fees for 30 days from date of purchase (non-refundable). Monthly individual rate (no cart): $175.00 $100.00 Monthly individual rate (with cart): $350.00 $250.00 Monthly individual rate per school team member: $35.00 II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT ifi for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, work or ordinance hereof be given full force and effect for its purpose. IV. THAT this. Ordinance shall be codified and become effective on and after adoption and publication as required by law: INTRODUCED on this 27th day of January, 2025. 2 PASSED AND APPROVED on this the. 10th day of February, 2025. Effective Date: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 3 AGENDA ITEM #6 Bulygr Am. City of Kingsville Police Department TO: CC: FROM: DATE: SUBJECT: Summary: 02/28/2026. Background: Mayor and City Commissioners Charlie Sosa, Interim City Manager John Blair, Chief of Police January 16,2025 Operation Stonegarden, OPSG. 2024 Grant#3194310 The Police Department has been invited to participate and in another year of OPSG and has been conditionally approved for participation during performance period beginning 03/01/2025 and ending Kleberg County and identified Friendly Forces will participate in Operation Stonegarden (OPSG) for Funding Year 2025. The participating agencies will utilize OPSG funding to enhance. enforcement efforts alongi ingress/egressi routes leading fromi thel U.S./Mexico bordera andi intot thei interioroft thel United States. OPSG funding willl be usedi fort thee essential capaliltyenhancementof, participating: agenciest to coordinate operations with the U.S. Border Patrol to support border security efforts within the Rio Grande Valley Border Patrol Sector. Financial Impact: grant. The grant for "Operation Semeprdar'sarimbnement grant and not require. a cash match. We have been approved $136,205.00 to cover the overtime, fringe benefits, fuel costs, and equipment for the Funding Categories Personnel- $114,205.00 Equipment (Portable Radio)- $12,000.00 Supplies and Direct Operating Expense (Vehicle Operationg-510,00.00 Kinosville EXAS City of Kingsville Police Department Recommendation: We are respectfully requesting a resolution approving the acceptance of this grant via the Office. oft the Governor eGrants portal byt the grantee'sauthorized official as designated byt the City Manager and Police Chief. We also request a budget amendment to the current FY. 2024-2025 for use oft the funds as soona as they are available. Thank you fory your assistance regarding this matter. King vi ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO ACCEPT AND EXPEND GRANT FUNDS FROM THE STONEGARDEN GRANT #3194310. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#26 Dept Dept Name No. Expenditures 2100 Police 2100 Police 2100 Police Account Name Account Number 11200 12000 21500 Budget Increase $114,205 $12,000 $10,000 Budget Decrease Fund 016 - Stonegarden Grant Fund Overtime Equipment Motor Gas & Oil [To amend the City of Kingsville FY 24-25 budget to accept and expend grant funds from Operation Stonegarden Grant #3194310. Funding will come from grant proceeds for the stated purposes.] II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT ifi for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission 1 that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 27th day of January 2025. PASSED AND APPROVED on this the 10th day of February 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #7 City of Kingsville Parks & Recreation Department TO: CC: FROM: DATE: SUBJECT: Mayor and City Commissioners Charlie Sosa, Interim City Manager Susan Ivy, Director of Parks & Recreation January 30, 2025 Agenda Request-R Reappointments to Park Advisory Board Summary: We are asking that Sandra Seymour and Clarice Williams be re-appointed for 1y year terms to the Park. Advisory Board. Their current places expire on February 8, 2025. We also ask that Max Segovia be reappointed for a two-year term. His current term expires February 8, 2025. And finally, we ask that Sally Macias, NASK: School/Family Liaison, be reappointed to a2- year term to the Park. Advisory Board. She is currently completing her one-year term she filled when. Joey Lee resigned lastJ January. Joey's appointment was a two-year term. Financial Impact: This agenda item has no financial impact to City. Recommendation: Please vote to: 1) reappoint Sandra Seymore and Clarice Williams to new one-year terms effective February 10, 2025 through February 9, 2026; 2) reappoint Max Segovia to a two-year term effective February 10, 2025 through February 9, 2027;and, 3) reappoint Sally Macias to serve at two-year term effective February 10, 2025 through February 9,2027. Kinosvillea TEXAS REGULAR AGENDA AGENDA ITEM #8 Pward Bid City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer February 10, 2025 SUBJECT: Consider Awarding Project and Construction Contract for Bid No. 25-10 for 2024 Generator for Pumphouse at Water Well No. 14 FEMA-DR-4586 (Texas Winter Storm) Purpose: Summary: We seek approval to award the project and the construction contract for Bid No. 25-10. Bid No. 25-10 was advertised on December 12 and December 19, 2024, in the local newspaper and on the City's website. The bids were received by the deadline of 2:00 p.m. on January 27, 2025, from four bidders: 1. Donald Hubert Construction Co. Inc. (Kingsville, Texas) 2. D&JUtility Services LLC (Sinton, Texas) 3. Bonco LLC (Driscoll, Texas) 4. Texas Municipal & Industrial LLC (Houston, Texas) Base bids ranged from $123,900.00 to $212,950.00 The Engineer's estimate was $127,456.00 and the lowest bid was 3% below the estimate. Staff recommends awarding the lowest responsible bidder D&J Utility Services LLC, in the amount of $123,900.00. Background: On March 27, 2023, City approved the revised federal and local funding percentages. The city received a Request For Information (RFI) on March 9, 2023, with a deadline of April 10, 2023. The standard 75% federal cost share was authorized to be increased to 90% for the Hazard Mitigation Grant Program, per the H.R. 2471 Consolidations Appropriations Act 2022. The final generation project cost is $141,825.00 and the City's match is 10% or $14,182.50. Kiple City of Kingsville Engineering Dept. The application deadline was extended to January 15, 2022. The proposed application includes a new standby generator for water well #14. Other improvement at water well #14 include a new pumphouse structure and equipment. The ground storage tank was replaced last year. The approximate cost of the generator is $100,000.00. If award the grant pays 90% by federal assistance from the FEMA regarding the Texas Winter Storm. Financial Impact: and 10% city match. Recommendation: Staff recommendations: The project will be paid for by Fund 130 - Texas Severe Winter Storm Grant - Backup Generator. The fund has $175,000.00 allocated for this project. The grant is 90% federal 1. Awarding the project and construction contract to D&J Utility Services LLC. in the amount of $123,900.00 for the 2024 Generator for Pumphouse at Water Well No. 14. 2. Authorizing the City Manager to sign the construction contract. Attachments: Bid Tabulation Construction Contract KiSle CITY Kingylle P.O.E BOX 1458 - KINGSVILLE, TEXAS78364 BID TAB SHEET Project: Bid #25-10- 2024 Generator for Pumphouse Facilitator: Rudy Mora- City Engineer at' Water Well #14 January 27, 2025 Date: Contractor Bidder Name 2 Dona l Hultt 3 Bonco LCC Base Bid Alternate Total Bid 1Danz 3 Uhlity Serv. 123,900.00 210,637.50 212,950.00 4 Texas Muntcipnl 1 ea 176,164.00 5 6 7 8 9 10 11 12 13 14 15 Page 1 of1 AGENDA ITEM #9 Conshuchion Contac City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer February 10, 2025 SUBJECT: Consider Awarding Project and Construction Contract for Bid No. 25-10 for 2024 Generator for Pumphouse at Water Well No. 14 FEMA-DR-4586 (Texas Winter Storm) Purpose: Summary: We seek approval to award the project and the construction contract for Bid No. 25-10. Bid No. 25-10 was advertised on December 12 and December 19, 2024, in the local newspaper and on the City's website. The bids were received by the deadline of 2:00 p.m. on January 27, 2025, from four bidders: 1. Donald Hubert Construction Co. Inc. (Kingsville, Texas) 2. D&JUtility Services LLC (Sinton, Texas) 3. Bonco LLC (Driscoll, Texas) 4. Texas Municipal & Industrial LLC (Houston, Texas) Base bids ranged from $123,900.00 to $212,950.00 The Engineer's estimate was $127,456.00 and the lowest bid was 3% below the estimate. Staff recommends awarding the lowest responsible bidder D&J Utility Services LLC, in the amount of $123,900.00. Background: On March 27, 2023, City approved the revised federal and local funding percentages. The city received a Request For Information (RFI) on March 9, 2023, with a deadline of April 10, 2023. The standard 75% federal cost share was authorized to be increased to 90% for the Hazard Mitigation Grant Program, per the H.R. 2471 Consolidations Appropriations Act 2022. The final generation project cost is $141,825.00 and the City's match is 10% or $14,182.50. KiSe City of Kingsville Engineering Dept. The application deadline was extended to January 15, 2022. The proposed application includes a new: standby generator for water well #14. Other improvement at water well #14 include a new pumphouse structure and equipment. The ground storage tank was replaced last year. The approximate cost of the generator is $100,000.00. If award the grant pays 90% by federal assistance from the FEMA regarding the Texas Winter Storm. Financial Impact: and 10% city match. Recommendation: Staff recommendations: The project will be paid for by Fund 130 - Texas Severe Winter Storm Grant - Backup Generator. The fund has $175,000.00 allocated for this project. The grant is 90% federal 1. Awarding the project and construction contract to D&J J Utility Services LLC. in the amount of $123,900.00 for the 2024 Generator for Pumphouse at Water Well No. 14. Authorizing the City Manager to sign the construction contract. Attachments: Bid Tabulation Construction Contract KiSle CITY Kingsyille ROBOXIG-ANCVIE TEXAS78364 BID TAB SHEET Project: Bid #25-10- 2024 Generator for Pumphouse Facilitator: Rudy Mora- City Engineer at Water' Well #14 January 27, 2025 Date: Contractor Bidder Name 2 Donald Hubct 3 Bonco LCC Base Bid Alternate Total Bid 1Danz 3 Uhlity Serv. 123,900.00 Z1 10,637.50 212,9 950.00 4 Texas Muntcipnl 3 el 16,164.00 5 6 7 8 9 10 11 12 13 14 15 Page 1of1 RESOLUTION #2025- A RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT WITH D & J UTILITY SERVICES LLC FOR THE FEMA-DR-4586 (TEXAS WINTER STORM) PROGRAM FOR PROJECT 2024 GENERATOR FOR PUMPHOUSE AT WATER WELL NO. 14; REPEALING ALL CONFLICTING RESOLUTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Kingsville (City) intends to make some sanitary water improvements through a Hazard Mitigation Grant Program FEMA-DR-4586 (Texas Winter Storm) program for a generator for the pumphouse at Water Well No.14 and went out for bids via Bid #25-10 which was advertised on December 12th & 19th, 2024 in the local newspaper and on the City's website; WHEREAS, four bids were received for Bid #25-10 by the January 27, 2025 deadline and after reviewing the bid submittals staff recommended the bid be awarded to the lowest responsible bidder, which was D &. J Utility Services LLC WHEREAS, the City awarded Bid #25-10 to Vendor at a Commission meeting on WHEREAS, the FEMA-DR-4586 (Texas Winter Storm) program has a 10% local WHEREAS, the City and Vendor worked to prepare a contract for FEMA-DR- 4586 (Texas Winter Storm) Program for 2024 Generator for the Pumphouse at Water Well No.14 Project and the parties both agreed to the terms of the proposed contract for a total amount of $123,900.00 with a contract time of 240 BE IT RESOLVED by the City Commission of the City of Kingsville, Texas: from Sinton, Texas (Vendor); February 10, 2025 for a total amount of $123,900.00; cash match; calendar days; I. THAT the City Commission approves and the Interim City Manager is authorized and directed as an act of the City of Kingsville, Texas to execute the Construction Contract for the Hazard Mitigation Grant Program's FEMA-DR-4586 (Texas Winter Storm) Program for 2024 Generator for the Pumphouse at Water Well No.14 Project between the City of Kingsville, Texas and D8 &J Utility Services LLC as per staff recommendation and in accordance with Exhibit A hereto attached and made a part hereof. 1 II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 10th day of February 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 STANDARD FORM OF AGREEMENT BETWEEN CITY AND CONTRACTOR ONTHE BASIS OF A STIPULATED PRICE THIS AGREEMENT is dated as oft the day of int the year by and between the Cityof Kingsville, 400 W. King Avenue, Kingsville, Texas 78363 (hereinafter called CITY)and D&JUtility Services LLC, CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: 113 Candlelite Lane, Sinton, Texas 78387 (hereinafter called CONTRACTOR). Article 1. WORK: CONTRACTOR shall complete all Work as specified or indicated in the. Contract Documents. The Work is generally described as follows: "City of Kingsville - BID: 25-10: 2024 GENERATOR FOR: PUMPHOUSE AT WATER WELL#14". Article 2. ENGINEER: The Project has been designed by: KREe City of Kingsville - Engineering Department 400 W. King Avenue Kingsville, Texas 78363 (361)595-8007 Who is hereinafter called ENGINEER and who is to act as CITY'S representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. Article 3. CONTRACTTIME 3.1 The Work will be completed and ready for final payment in accordance with the General Conditions 3.2 Liquidated Damages. CITY and CONTRACTOR: recognize that time is oft the essence ofthis Agreement and that CITY will suffer financial loss if the Work is not completed within the time specified in paragraph 3.1 above, plus any extensions thereofallowed in accordance with the General Conditions. within 240 calendar days from the date when the Contract Time commences to run. They also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by CITY if the Work is not completed on time. Accordingly, instead of requiring any such proof, CITY and CONTRACTOR agree that as liquidated damages for delay (but not as aj penalty) CONTRACTOR shall pay CITY two hundred & 00/100 dollars ($200.00) for each calendar day that expires after the time specified in Article 3.1 ofthis Agreement for Substantial Completion. After Substantial Completion, fCONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by CITY, CONTRACTOR shall pay CITY twol hundred dollars ($200.00) for each calendar day that expires after thet time specified in Article 3.1 ofthis Agreement for completion and readiness for final payment. Article 4. CONTRACT PRICE: 4.1 CITY shall pay CONTRACTOR for completion of Work in accordance with the Contract Documents in current funds as follows: Per Contractor's Proposal dated January 27, 2025 in the total base bidi int the amount of_ $123,900.00 as attached and a part oft this contract document. Article 5.1 PAYMENT PROCEDURES: CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. Article 6. INTEREST: All moneys not paid when due as provided in the General Conditions shall bear interest at the maximum rate allowed by law at the place oft the Project. Article 7. CONTRACTORS REPRESENTATIONS: Inc order toi induce CITY to enter into this Agreement, CONTRACTOR makes the following representations: 7.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, 7.2 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests, reports and studies which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance, or furnishing of the Work as CONTRACTOR considers necessary for the performance offurnishing ofthe Work att the Contract Price, within the Contract Time andi in accordance with other terms and conditions oft the Contract Documents, including specifically the provisions oft the General Conditions; and, no additional examinations, investigation, explorations, tests reports, studies ors similar information or data are or willl be required by CONTRACTOR for such purposes. 7.3 CONTRACTOR has reviewed and checked all: information and data shown ori indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies, or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price, within the Contract Time, and in accordance with the other terms and conditions oft the Contract Documents, including specifically the provisions of the General and Special progress, performance, or furnishing oft the Work. Conditions. 7.4 CONTRACTOR has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions oft the Contract Documents. 7.5 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. Article 8. CONTRACT DOCUMENTS: concerning the Work consists oft the following: The Contract Documents which comprise the entire agreement between CITY and CONTRACTOR 8.1 Al bound set ofexecuted documents and specifications titled: CONTRACTI DOCUMENTS TECHNICAL SPECIFICATIONS & FOR BID25-10 FOR 2024 GENERATOR FOR PUMPHOUSE AT WATER WELL#14 CITY OF KINGSVILLE, TEXAS FEMA PROJECT NO.0041 City Manager Mark McLaughlin Mayor Sam Fugate Commissioner(s) Hector) Hinojosa Norma Nelda Alvarez Ednal Lopez Leo Alarcon DECEMBER: 2024 Prepared by: NS Engineering Department 400W. King Avenue Kingsville, Texas 78363 (361)595-8007 together with all oft thei items or sections listedi in the Table ofC Contacts thereof. 8.2 Al Notice of Award consisting of one page. 8.3 A Notice to Proceed with Construction consisting of one page which shall be executed at a later date. 8.4 A set of drawings consisting of SIX (6) sheets titled: Description 1. 2. 3. 4. 5. 6. COVER SHEET GENERATOR DETAILSI GENERATOR DETAILSII GENERATOR ENCLOSURE GENERATOR TANK OVERALL SITE) PLAN AND GENERAL NOTES 8.5 CONTRACTOR's Proposal submitted for Bid) No. 25-10. There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or supplemented as provided int the General Conditions. Article 9.1 MISCELLANEOUS 9.1 Terms used in this Agreement which are defined in the General Conditions will have the meanings 9.2 No assignment by aj party hereto of any rights or interests in the Contract Documents willl be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated tot the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. indicated in the General Conditions. 9.3 CITY and CONTRACTOR each bind itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. Article 10. OTHER PROVISIONS 10.1 The successful bidder who is awarded this bid will be required to complete and return a Conflict of 10.2 This contract gives no rights or benefits to anyone other than the CITY and CONTRACTOR. 10.3 CONTRACTOR agrees to abide by all local, state, and federal nondiscrimination and fair wage laws, Interest Disclosure Form and al Form 1295 - Certificate ofInterested Parties and all other laws applicable to this contract. IN WITNESS WHEREOF, CITY and CONTRACTOR have signed this Agreement in five counterparts. Two counterparts each have been delivered to CITY and CONTRACTOR and one counterpart to ENGINEER. All portions oft the Contract Documents havel been signed ori identified by CITY andCONTRACTOR or by ENGINEER on their behalf. This Agreement will be effective on City ofl Kingsville, Texas 20 CONTRACTOR: D&JUtility Services LLC CITY: By: By: Charlie Sosa, Interim City Manager David Flores Jr., Managing Principle Attest: Attest: Address for giving notices: City of] Kingsville 400 W. King Avenue Kingsville, Texas, 78363 Address for giving notices: D&JUtility Services LLC 113 Candlelite Lane Sinton, Texas 78387 AGENDA ITEM #10 B,A. City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer February 10, 2025 SUBJECT: Consider Introduction of an Ordinance Amending the Fiscal Year 2024- 2025 Budget to Appropriate Additional Funding for 2024 Generator for Pumphouse at Water Well No. 14 FEMA-DR_4586 (Texas Winter Storm) Summary: The Budget Amendment proposes allocating funds for Fund 130 - Texas Severe Winter Storm Grant - Backup Generator for 2024 Generator for Pumphouse at Water Well No. 14. This improvement is to provide a generator at Water Well No. 14 to maintain service during a power loss on the west side of the city. Financial Impact: Grant - Backup Generator. Recommendation: The amendment appropriates $175,000.00 for Fund 130 - Texas Severe Winter Storm Staff recommends approval of the Budget Amendment to fund the necessary 2024 Generator for Pumphouse at Water Well No. 14. Attachments: Ordinance No. 2025- B - NS ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO RECEIVE AND EXPEND GRANT FUNDS FROM THE TEXAS SEVERE WINTER STORM GRANT-BACKUP GENERATOR WATER WELL NO.14 PUMPHOUSE. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#27 Dept Dept Name No. Revenues 0000 Grants Expenditures Account Name Account Number 72005 71200 Budget increase $175,000 $175,000 Budget Decrease Fund 130 - TX; Severe Backup Generator Grant Federal Grants 6002 Water Prod Machinery & Equipment [To amend the City of Kingsville FY 24-25 budget to appropriate, accept and expend grant funds from the FEMA-DR-4586-Texas Severe Winter Storm Grant-Backup Generator for the Pumphouse at Water Well No. 14. Funding for this request will come from the grant funds for the stated purpose.] I. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, 1 phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 10th day of February 2025. PASSED AND APPROVED on this the 24th day of February 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #11 City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer February 10, 2025 SUBJECT: Consider Approving Change Order No. 2 (CO-2) for Bid No. 24-04 for the General Land Office (GLO) Community Development Block Grant Mitigation (CDBG-MIT) Contract No. 22-082-016-D218 Project 6 - 10th Street Sanitary Sewer Improvements Project Purpose: Consider approving the General Land Office (GLO) Change Order No. 2 (CO-2) for Project 6, which substitutes 2,339 LF of 12" dia. cast-in-place pipe (CIPP) to 16" dia. pipe bursting using HDPE, deducting point repairs that are no longer required, rehabilitation of eight (8) manholes using fiberglass inserts (in lieu of spray-on coating rehabilitation), and reconstruction of bench and inverts of 18 existing sanitary sewer manholes. All recommendations are based on the condition of the pipe and manholes discovered CCTV inspection. CO-2 will add an estimated 60 calendar days to the contract time. Summary: Item B1 B2 GLO Change Order No. 2- Contract Price Description Coating (60MIL) Point Repair Ex. 12" Dia. VCP with HDPE SDR 17 Rehabilitation Invert Bursting Crew Unit Quantity Unit Cost Total Ex. Manhole Protective SY -314 $554.00 $108.00 ($173,956.00) $252,612.00 EA -6 $19,000.00 ($114,000.00) CO2-1 16" Dia. Pipe Bursting LF 2,339 CO2-2 Fiberglass Manhole EA 8 $14,000.00 $112,000.00 $1,900.00 $34,200.00 $16,000.00 $16,000.00 CO2-3 Reconstruct Bench and EA 18 CO2-4 Mobilization of Pipe LS 1 GLO Change Order No. 2Total $126,856.00 Kible City of Kingsville Engineering Dept. GLO Change Order No. 2- Contract Time Description Calendar Days 60 Additional Contract Time Revised Contract Price and Time $1,035,612.00 and 325 Calendar Days CO-2 will increase the cost by 13.96%. The total amount of CO-1 and CO-2 increase is 23.8% which is within the 25% allowed by the contract. Background: On January 13, 2025, City Commission approved General Land Office (GLO) Change Order No. 1 (CO-1) for Project 6, which addresses adjustments in contract cost and duration due to an increase in pipe diameter and necessary repairs for the 10th Street Sanitary Sewer Improvements Project. The existing pipe diameter is 18", not 12" as originally specified, and is suitable for Cast-in Place Pipe (CIPP) rehabilitation. CO-1 will add an estimated 85 calendar days to the contract time. GLO Change Order No. 1 - Contract Price Item A4 Description Unit Quantity Unit Cost Total CIPP Lining Existing 12" Dia. LF -5,478 $69.00 (377,982.00) Sanitary Sewer Line CO1-1 18" Dia. Point Repair CO1-2 CCTV Heavy Cleaning of EA 1 LF 5,478 $25,000.00 $25,000.00 $6.00 $32,868 Sanitary Sewer Line CO1-3 CIPP Lining Existing 10" Dia. LF 3,139 $125.00 $392,375.00 Sanitary Sewer Line GLO Change Order No. 1Total $72,261.00 - Kile City of Kingsville Engineering Dept. GLOC Change Order, No. 1 - Contract Time Description Calendar Days 85 Additional Contract Time Revised Contract Price and Time $908,756.00 and 265 Calendar Days CO1-1 will increase the cost by 8.64% within the 25% allowed by the contract. There will be a second change order that will need to be approved at a later day but will require environmental clearance and use a different method of rehabilitation. Financial Impact: Project 6 Change Order No. 2 will be funded by Fund 113 Citywide Wastewater Collection System Improvements in the amount of $126,856.00. Recommendation: Staff recommendations approving Change Order No. 2 for CDBG-MIT GLO Contract No. 22- 082-016-D218 - Project 6 -10th Street. -Sanitary Sewer Improvements for an additional cost of $126,826.00 and additional contract time of 60 calendar days. Attachments: GLO Change Order No. 2 ICE Project 6 - CO 2 Recommendation Letter ICE Project 6 - Revised Plan and Profile Sheets CITY - Kile IQE- RNATONALO January 21, 2025 Rutilio "Rudy" Mora, P.E., CFM City Engineer City of Kingsville 400 W. King Ave. Kingsville, TX 78363 Re: CDBG-MIT GLO Contract No. 22-082-016-D218 Project 6, (City of Kingsville Bid No. 24-04) -ICE CO2 recommendation Dear Mr. Mora, This memorandum isi in reference tol ICE'srecommendation tol PM Construction & Rehab'si request for Change Order 2, in the amount of $126,856.00. The Change Orderi is to substitute 2,339) LFof 12" cast-in-place piping to pipe-bursting using HDPE, deducting point repairs that are no longer required, rehabilitation of eight (8) manholes using fiberglass inserts (in lieu of spray-on coating rehabilitation), and reconstruction of bench andi inverts on 18 existing sanitary sewer manholes. All recommendations are based on the conditions of pipe and manholes discovered during CCTV ICE has reviewed the video footage from inspection and can confirm that the sewer line for a segment of the 12" VCP is in no condition for cast-in-place piping to be an effective means of rehabilitation. We recommend pipe-bursting as a more: suitable alternative given the conditions of the existing sewer pipe. Additionally, there were two sanitary sewer manholes discovered CCTV inspection, labeled as SSMH-1A and SSMH-4B. These manholes will inspection. during require fiberglass rehabilitation to maintain structural integrity. This Change Order along with Change Order 1 will increase the original contract amount of $836,495.00 by approximately 23.8%, which falls within the 25% allowance per the GLOcontract. The adjusted contract amount with this change order will be $1,035,612.00. It is our experience that the cost of pipe-bursting materials is a volatile market and this cost is justifiable and within Therefore, iti is ICE'srecommendation to approve Change Order 2. The City of Kingsville has the Ifyou have any questions or need additional information, please contact me at (361) 826-5805 or practical reason. final decision to approve/not approve change orders. chatlie@icenginers.net Sincerely, d Juan Carlos "Charlie" Cardenas, P.E. Senior Engineer - 261 Saratoga Blvd . Corpus Christi, TX 78417 . Ph361.826.5805 Fax3 361.826.5806 . 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ASVIINVS SVGI SIN3W3AONdWI, J3MES ASVIINVS (13381S HLOL) 9103rOud 079: 3TTIASONIP: JOA ALID ss ITTASD TIASONN C 00+09" VIS 3NI7HOIVW JOI 6 00+09" VIS 3NITHOIVW 00+94" VIS 3NI7HOIVW 00+94" VIS 3NITHOIVW A3133x 9 b (d'03)00+99 VIS 0L 00+09 VIS 3o8d GNVN NVId BBMBS ASVLINVS SVX3I AINNODDH383TN. EMHASONIN SIN3W3AO.dWI: JEMES ASVLINVS (13381S HIOL) 9103roud 079 3TTIASONIN: ALID sS R ATTA JOI JOA 0 0 9 8 00+09" VIS 00+09" VIS 3NITHOIVW m3sa 9 0 COMMUNITY DEVELOPMENT & REVITALIZATION The Texas General Land Office Construction Change Order Request NOTE: Texasl Local Government Code Sec. 262.031' CHANGES INF PLANS AND SPECIFICATIONS regulations apply. Generally, a cumulative increase int the contract pricei ine excess of 25% ora cumulative decrease ine excess of 18% are disallowed. Subrecipient/city of Kingsville Engineer Name Address & Phone International Consulting Engineers 261 Saratoga Blvd. Corpus Christi, TX 78417 361-826-5805 Project #: Contract Origination Date! Item No. B1 B2 CO2-1 CO2-2 CO2-3 CO2-4 GLO Contract Number: 22-082-016-D218 Subrecipient Name, Address, & Phone Number: Date: 11/21/2024 Contractor Name, Address & Phone Number: PM Construction &F Rehab, LLC 131 North Richey Street Pasadena, TX77506 832-252-4800 Sewer line rehabilitation City of Kingsville 400 W. King Ave. Kingsville, TX78363 361-595-8040 6 BidF Package #: 5/28/2024 1 Project Description: Change Order #: 2 You are! hereby requested to comply with thet following changes from the contract plans and specifications. Description of Changes: Quantities, Units, Unit Prices, Change in Completion Decrease in Contract Price Increase in Contract Schedule etc. Price Existing Manhole Protective Coating (60 MIL), $554.00/S4,314Sy 173,956 114,000 Point Repair, $19,000/EA, -6EA 16" Pipebursting Existing 12" VCP with HDPE SDR 17, $108.00/LF, +2,339LF Fiberglass Manhole Rehabilitation, $14,000/EA, +8 EA Reconstruct Bench and Invert, $1,900/EA, +18EA Mobilization of Pipebursting Crew, $16,000/LS,+1LS 252,612 112,000.00 34,200 16,000 See sheet 2t to add additional entries Change in Construction Contract Price Original Contract Price: 836,495.00 Cumulative Previous/72,261.00 Change Order(s) Total: Contract Price Priort to this Change Order: Net Increase/Decrease oft this Change Order: Effective. June: 2020 Change in Contract Time (Calendar Days) Original Contract Time in Days: 180 Net Change from Previous Change Order(s) in Days/85 Contract Time Prior tot this Change Orderi in Days Net Increase/Decrease oft this Change Orderi in Days: 908,756.00 126,856 265 60 Page 1of3 RESOLUTION #2025- A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 2 TO THE CONSTRUCTION CONTRACT WITH PM CONSTRUCTION & REHAB LLC FOR THE GLO CDBG-MIT CONTRACT 22- 082-016-D218 PROJECT 6: 10TH STREET SANITARY SEWER IMPROVEMENTS PROJECT; REPEALING ALL CONFLICTING RESOLUTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Kingsville (City) intends to make some sanitary sewer improvements through a General Land Office (GLO) Community Development Block Grant (CDBG) -Mitigation (MIT) program via Contract No. 22-082-016- D218 for Project 6: 10th Street Sanitary Sewer Improvements and went out for bids via BID #24-02 which was advertised in 2023 but no bids were received, sO WHEREAS, the three were bids received on February 20, 2024 that were responsive to BID #24-02 and after reviewing the bid submittals staff and the outside engineer (ICE) recommended the bid be awarded to the low bidder, which was Texas Pride Utilities, LLC, from Houston, Texas (Vendor); WHEREAS, the City awarded BID#24-02 to Vendor at a Commission meeting on March 11, 2024 for a total amount of $714,814.00 and subsequently awarded the WHEREAS, the Vendor then became non-responsive and never returned an executed contract causing the City on May 13, 2024 to rescind the award and the unexecuted construction contract with that Vendor, and then award the bid to the next lowest bidder PM Construction & Rehab LLC for a total amount of WHEREAS, the City and PM Construction & Rehab LLC worked to prepare a contract for GLO CDBG-MIT Contract No. 22-082-016-D218 Project 6: 10th Street Sanitary Sewer Improvements and the parties both agreed to the terms of the proposed contract for the base bid and for alternates, which together were a total amount of $836,495.00 with a contract time of 180 days via Resolution WHEREAS, staff and the contract engineer ICE recommended approval of Change Order #1 that added $72,261.00 and 85 contract days, which the City the project was readvertised; construction contract via resolution on March 25, 2024; $836,495.00; #2024-50 on May 28, 2024; Commission approved on January13, ,2025; WHEREAS, certain conditions of pipe and manholes were discovered during a CCTV inspection that have caused a change to the proposed plan for repair of WHEREAS, staff and the contract engineer ICE are recommending the City Commission approve Change Order #2 to the Construction Contract with PM Construction & Rehab LLC as presented which will add $126,856 and 60 contract days to the project, resulting in a new total contract amount of those items, resulting in the need for this Change Order #2; $1,035.612.00 with a total contract time of 325 calendar day; BE IT RESOLVED by the City Commission of the City of Kingsville, Texas: I. THAT the City Commission approves and the Mayor is authorized and directed as an act of the City of Kingsville, Texas to execute Change Order No.2 to the Construction Contract for General Land Office (GLO) Community Development Block Grant (CDBG) -Mitigation (MIT) program via Contract No. 22-082-016- D218 for Project 6: 10th Street Sanitary Sewer Improvements between the City of Kingsville, Texas and PM Construction & Rehab LLC as per staff recommendation and in accordance with Exhibit A hereto attached and made a part hereof. II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 10tho day of February 2025. Sam R. Fugate, Mayor ATTEST: 2 Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 3 COMMUNITY DEVELOPMENT & REVITALIZATION Thel Texas General Land Office Construction Change Order Request Contract Price with All Approved Change Orders: Cumulative Percent/23.809 Change in Contract Price (+/-)L Construction Contract/6/17/2024 Start Date: 1,035,612.00 Contract Time with AIIA Approved Change Ordersi in/325 Days: 1/31/2025 5/8/2025 Subrecipient Contract End Date: Construction Contract End Date: Reimbursements of costsi included int this change order are subject to review by GLO-CDR. *This document may bee executed prior tos submission for GLO-CDR review, buta all parties involved willl be held responsible ift the change order or amendment warranted as a result oft this change orderi is not in compliance with CDBG or HUD Requiremements Subrecipient Signature Subrecipient Nam and Title (Printed) Subrecipient Signature Justification for Change Order Engineer Signature Engineer Name and Title (Printed) Engineer Signature Contractor: Signature Contractor Name and Title (Printed) Contractor: Signature 1. Will this change orderi increase or decreaset the number of beneficiaries? Ifthere isad change, how many beneficiaries will be affected? Increase [Decrease No Change Increase LDecrease ONo Change Increase Decrease No Change Yes L No Total LMI 2. Effect oft this change ont the scope of work: 3.E Effect on operation and maintenance costs: 4.A Are all prices int the change order dependent upon unit pricesf foundi int the original bid? If'"no", explain: New contract items are added due to unforeseen items discovered during pre-installation: televised inspection. 5.H Has the change created newo circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual Yes No construction? If"yes", is an environmental assessment required? Effective June: 2020 Page 2of3 COMMUNIYDEVELOPMENT & REVITALIZATION Thel Texas General Land Office Construction Change Order Request 6. Ist the Texas Council onE Environmental Quality (TCEQ) clearance still valid (ifa applicable)? 8. Aret the disability access requrements/approva: still valid (ifa applicable)? 9.A Are other Disaster Recovery contractural: special condition clearances still valid? D Yes Yes D Yes Yes No No No No 7. Ist the CCN permit still valid? (sewer projects only) If" "no", explain: Disclaimer: The Texas General Land Office hasr made everye effort toe ensure thei information contained ont this formi is accurate andi ind compliance with the most up- to-date CDBG-DR and/or CDBG-MIT federalr rules andi regulations, as applicable. Itshould ber noted that the7 Texas Generall Land Officec assumes nol liabilityorr responsibility) for any error orc omission on this) formt thatr may resultf from thei interim period betweent thep publication ofo amended and/or revised federalr rules andi regulations andt thel Texas General Land Ofice's standard review andu updates schedule. Effective. June 2020 Page 3of3 AGENDA ITEM #12 City of Kingsville Public Works TO: CC: FROM: DATE: Mayor and City Commissioners Charley Sosa, Interim City Manager William Donnell, Public Works Director January 29, 2025 SUBJECT: Drought Contingency Plan Update Summary: This update brings public awareness of possible actions/restrictions during water shortages to protect public health, safety and welfare. This plan is a requirement as part of TCEQ compliance and TWDB funding. Background: The Drought Contingency Plan (DCP) was last modified by Ordinance 2023-35. This plan identifies the criteria for initiation and termination, drought response stages and potential impacts to water customers. TCEQ requires new language to be added to the plan. Ine every wholesale water contract entered into or renewed after the adoption of this drought contingency plan, including contract extensions, that in case of a shortage or water resulting from drought, the water to be distributed shall be The drought contingency plan must include the specific water supply or water demand management measures to be implemented during each stage of the plan pro rata curtailment of water deliveries to or diversions by wholesale water customers as provided in Texas Water Code, $11.039; and utilization of alternative water sources with the prior approval of the executive director as appropriate (e.g., interconnection with another water system, temporary use of a non-municipa water supply, use of reclaimed divided in accordance with Texas Water Code, $11.039. including, but not limited to, the following: water for non-potable purposes, etc.). Financial Impact: Recommendation: The Drought Contingency Plan has no financial impact to the City. Staff recommends approval of this drought contingency plan. Kinosville TEXAS ORDINANCE #2025- AMENDING THE CITY OF KINGSVILLE CODE OF ORDINANCES CHAPTER V-PUBLIC WORKS, ARTICLE 3- WATER, BY ADOPTING SECTIONS 82 AND 83, PROVIDING REQUIRED STATUTORY LANGUAGE IN WATER SUPPLY CONTRACTS AND THE DROUGHT CONTINGENCY PLAN; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE AND PUBLICATION. WHEREAS, staff for the Texas Commission on Environmental Quality has reviewed the City's Drought Contingency Plan and made two suggested revisions in accordance with Title 30 Texas Administrative Code $288.20 and $288.22, which are incorporated in the amendments proposed below; WHEREAS, the City needs to maintain an updated Drought Contingency Plan as part of TCEQ compliance and TWDB funding compliance; WHEREAS, this Ordinance is necessary to protect the public safety, health, and NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE welfare of the City of Kingsville. CITY OF KINGSVILLE, TEXAS: I. THAT Sections 5-3-82 and 5-3-83 of Article 3: Water of Chapter V, Public Works oft the Code of Ordinances of the City of Kingsville, Texas, shall be adopted to read as follows: $5-3-82 WHOLESALEWATER CONTRACT LANGUAGE REQUIRED In every wholesale water contract entered into or renewed after the adoption of this drought contingency plan (approval date of February 24, 2025), including contract extensions, that in case of a shortage or water resulting from drought, the water to be distributed shall be divided in accordance with Texas Water Code, $11.039. $5-3-83 STATUTORY PLAN REQUIREMENTS (A)Pro rata curtailment of water deliveries to or diversions by wholesale water customers shall be as provided in Texas Water Code, $11.039; (B)Utilization of alternative water sources shall be with the prior approval of the executive director as appropriate (e.g. and, interconnection with another water system, temporary use of a non- municipal water supply, use of reclaimed water for non-potable purposes, etc.). II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT iff for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. THAT this Ordinance shall be codified and become effective on and after adoption and publication as required by law. INTRODUCED on this the 10th day of February, 2025. PASSED AND APPROVED on this the 24th day of February, 2025. Effective Date: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED ASTO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #13 City of Kingsville Police Department TO: CC: FROM: DATE: SUBJECT: Summary: Mayor and City Commissioners Charlie Sosa, Interim City Manager John Blair, Chief of Police January 28, 2025 OOG Solicitation Bullet-Resistant Shield Grant Program, FY2026 The Police Department seeks approval from the Commission through resolution to apply for funding under the FY2026 Office oft the Governor Solicitation for Bullet-Resistant Shield Grant Program. This funding opportunity is designed to provide resources that strengthen transparency and improve public safety by equipping officers with advanced tools to respond effectively and safely in critical situations. Background: Across the country, law enforcement faces increasing challenges in ensuring community safety while maintaining public trust. These challenges underscore the need for modern, efficient tools that support transparency and enhance the effectiveness of our officers. While our department has invested in critical safety equipment, this grant offers an opportunity to expand and modernize these resources. Specifically, this grant will enable the acquisition of an additional 10 bullet-resistant shields, ensuring that officers have access to protective equipment during high- risk scenarios. This equipment not only safeguards our personnel but also reassures the public of our commitment to swift, responsible action in dangerous situations. Moreover, this initiative reflects our department' s dedication to adopting best practices in transparency and accountability, further strengthening the trust between the community and law enforcement. The Police Department is requesting through this grant to purchase 10 Bullet-Resistant Shields. Financial Impact: The cost oft the shield's breakdown is as follows: 10 Shields- $5,610.45 ea. for a total of $56,104.50. There is no cash match for this grant. Kinosvilleln TEXAS City of Kingsville Police Department Recommendation: The Police Department respectfully requests approval to apply for funding under the FY2026 00G Solicitation Bullet-Resistant Shield Grant Program. Supporting this initiative aligns with our shared values of public safety and transparency, equipping officers with the tools necessary tor respond effectively while reinforcing community trust. Kin svillea XAS 1/31/25,4:06PM Name: Bullet-Resistant Shieid Grant Program, FY2026 eGrants Available 12/16/2024 Due Date 02/13/2025 Bullet-Resistant Shield Grant Program, FY2026 Purpose: The purpose of this announcement is to solicit applications from law enforcement agencies to equip peace officers with bullet-resistant shields. Available Funding: State funds for these projects are authorized by a Budget Execution Order proposed by the Legislative Budget Board and ratified by Governor Abbott on. June 28, 2022, pursuant to Texas Government Code, Section 317.002 and Section 317.005(b). All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. The Public Safety Office (PSO) expects to make $250,000 for FY2026. Eligible Organizations: Applications may be submitted by independent school districts that operate law enforcement agencies employing peace officers under Article 2.12, Texas Code of Criminal Procedure. All applications submitted by local law enforcement agencies/offices must be submitted by a unit of government affiliated with the agency, including an authorizing resolution from that unit of government. For example, police departments must apply under their municipal government, and community supervision and corrections departments, district attorneys, and judicial districts must apply through their affiliated county government (or one of the counties, in the case of agencies that serve more than one county). Application Process: Applicants must access the PSO's eGrants grant management website at t/AGamsgonic.soeto register and apply for funding. Key Dates: Das 12/16/2024 12/16/2024 Funding Anouncemtent Release Online System Opening Date tpsegantsgpviexasgeasgpwAandmgopbalewessinkahacgantgrantprogram.2028pm 1/5 1/31/25, 4:06F PM Bullet-Resistant Shield Grant Program, FY2026] eGrants Final Date to Submit and Certify an Earliest Project Start Date Project Period: 02/13/2025 at 5:00PM CST Application 09/01/2025 Projects must begin on or after 09/01/2025 and may not exceed a 12-month project period. Funding Levels Minimum: None Maximum: None Match Requirement: None Standards Grantees must comply with standards applicable to this fund source cited in the Texas Grant Management Standards (TXGMS), Federal Uniform Grant Guidance, and all statutes, requirements, and guidelines applicable to this funding. Eligible Activities and Costs of Justice (NIJ) Level II, Ill+, or IV. Funds may only be used for obtaining bullet-resistant shields compliant with the National Institute Applicants are encouraged to consider the reasonable cost of their request. PSO will evaluate applications based on the number of frontline peace officers and the average cost per shield. Program-specific Requirements Eligible officers. Grant funds may only be used to equip peace officers (as defined by Article 2.12, Texas Code of Criminal Procedure) directly employed by a law enforcement agency operated by Active Shooter Policy. All eligible organizations that apply for grant funds will ensure its law enforcement agency adopts a Critical Incidents In-Progress (Active Shooter) policy implementing, at a minimum, protocols for assessing an active threat or violent encounter and immediately responding in order to stop the killing, stop the dying, and provide rapid casualty evacuation. The the applicant. policy should include procedures that address: Concepts and Principles Mutual Aid Implementation Community/First Responder Agency Notifications yngansgsssgownaswaspmepopaAAuaPen 2/5 1/31/25, 4:06PM Bullet-Resistant Shield Grant Program, FY2026 leGrants Solo Officer Deployment Officer Team Deployment Follow-On Responders (Rescue Task Force) Incident Command - Unified Command Considerations Incident Debriefing Training ALERRT Training. All officers provided with a grant-funded ballistic shield must have either attended 16 hours of ALERRT (Advanced Law Enforcement Rapid Response Training) training within the last 24 months or commit to attend within the next 24 months. ALERRT's upcoming Note: Funding is available through the Public Safety Office to offset travel expenditures associated with attending ALERRT Training. Please refer to the ALERRT Travel Assistance Funding course schedule can be found here: tps/Atrtag.uaconno Announcement for more information on how to apply for these funds. Eligibility Requirements 1.L Local units of governments must comply with the Cybersecurity Training requirements described in Section 772.012 and Section 2054.5191 of the Texas Government Code. Local governments determined to not be in compliance with the cybersecurity requirements required by Section 2054.5191 of the Texas Government Code are ineligible for OOG grant funds until the second anniversary of the date the local government is determined ineligible. Government entities must annually certify their compliance with the training requirements using the Cybersecurity Training. Certification for State and Local Governments. A copy of the Training Certification must be uploaded to your eGrants application. For more information or to access available training programs, visit the Texas Department of Information Resources Statewide Cybersecurity Awareness Training.page. 2. Entities receiving funds from PSO must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 66. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the computerized criminal history system. Counties applying for grant awards from the Office of the Governor must commit that the county will report at least 90% of convictions within five business days to the Criminal Justice Information 3. Eligible applicants operating a law enforcement agency must be current on reporting complete UCR data and the Texas specific reporting mandated by 411.042 TGC, to the Texas Department of Public Safety (DPS) for inclusion in the annual Crime in Texas (CIT) publication. To be considered System at the Department of Public Safety. tpsleganisgowlsxasgpwhananpgpbulaeressantamebgantgrogam-2028print 3/5 1/31/25, 4:06F PM Bullet-Resistant Shield Grant Program, FY2026 eGrants eligible for funding, applicants must have submitted a full twelve months of accurate data to DPS for the most recent calendar year by the deadline(s) established by DPS. Due to the importance of timely reporting, applicants are required to submit complete and accurate UCR data, as well as the Texas-mandated reporting, on a no less than monthly basis and respond promptly to requests 4. Local units of government, including cities, counties and other general purpose political subdivisions, as appropriate, and institutions of higher education that operate a law enforcement agency, must comply with all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security ("DHS") to: (1) notify DHS of all information requested by DHS related to illegal aliens in Agency's custody; and (2) detain such illegal aliens in accordance with requests by DHS. Additionally, counties and municipalities may NOT have in effect, purport to have in effect, or make themselves subject to or bound by, any law, rule, policy, or practice (written or unwritten) that would: (1) require or authorize the public disclosure of federal law enforcement information in order to conceal, harbor, or shield from detection fugitives from justice or aliens illegally in the United States; or (2) impede federal officers from exercising authority under 8 U.S.C. $ 1226(a), S 1226(c), S 1231(a), S 1357(a), S 1366(1), or $ 1366(3). Lastly, eligible applicants must comply with all provisions, policies, and penalties found in Chapter 752, from DPS related to the data submitted. Subchapter C of the Texas Government Code. Each local unit of government, and institution of higher education that operates a law enforcement agency, must download, complete and then upload into eGrants the CEO/Law Enforcement Certifications and AssurancesForm.certitying compliance with federal and state immigration enforcement requirements. This Form is required for each application submitted to OOG and is active until August 31, 2026 or the end of the grant period, whichever is later. 5. In accordance with Texas Government Code, Section 420.034, any facility or entity that collects evidence for sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex offense for which evidence has been collected, must participate in the statewide electronic tracking system developed and implemented by the Texas Department of Public Safety. Visit DPS's Sexual Assault Evidence Tracking. Program website for more information or to set up an account to begin participating. Additionally, per Section 420.042 "A law enforcement agency that receives evidence of a sexual assault or other sex offense..shall submit that evidence to a public accredited crime laboratory for analysis no later than the 30th day after the date on which that evidence was received." A law enforcement agency in possession of a significant number of Sexual Assault Evidence Kits (SAEK) where the 30-day window has passed may be considered noncompliant. 6. Eligible applicants must be registered in the federal System for Award Management (SAM) database and have an UEI (Unique Entity ID) number assigned to its agency (to get registered in the SAM database and request an UEI number, go to https//sam.gov.. ntpsleganisgowtexasgeasgpwlnangogpbulaeresamanatcgnatigogam.2028prnt 4/5 1/31/25, 4:06F PM Bullet-Resistant: Shield Grant Program, FY20261 eGrants Failure to comply with program or eligibility requirements may cause funds to be withheld and/or the suspension or termination of grant funds. Prohibitions Grant funds may not be used to support the unallowable costs listed in the Guide to Grants 1.Any costs ancillary to the purchase of eligible ballistic shields, such as policy development, or any of the following unallowable costs: training costs, and staff; and 2. Any other prohibition imposed by federal, state or local law or regulation. Selection Process announcement. PSO will: screen all applications to ensure that they meet the requirements included in the funding Applications will then be reviewed by PSO staff members or a review group selected by the executive director. PSO will make all final funding decisions based on eligibility, reasonableness, The Office of the Governor may not fund all applications or may only award part of the amount requested. In the event that funding requests exceed available funds, the Office of the Governor availability of funding, and cost-effectiveness. may revise projects to address a more limited focus. Contact information For more information, contact the eGrants help desk at Grantsegovlexasgoy or (512)463-1919. Total Funds $250,000 ntpslegants.goviexasgouhmangopbulswssantanebgnnigogam.2028pmnt 5/5 RESOLUTION #2025- A RESOLUTION AUTHORIZING APPLICATION TO, ADMINISTRATION OF, AND ACCEPTANCE OF OFFICE OF THE GOVERNOR, BULLET-RESISTANT SHIELD GRANT PROGRAM, FY2026; AUTHORIZING THE CHIEF OF POLICE TO ACT ON THE CITY'S BEHALF WITH SUCH PROGRAM. WHEREAS, the City Commission of the City of Kingsville finds it in the best interest of the citizens of Kingsville, that the Kingsville Police Department apply for and, if awarded, accept and administer the Office of the Governor, Public Safety Office, Criminal Justice Division's Bullet-Resistant Shield Grant Program, FY2026 (9/01/25- 8/31/26), which provides funding to enable law enforcement agencies to equip peace WHEREAS, the City agrees to provide the applicable matching funds for the said WHEREAS, to support the safety of officers and citizens, the City would like to use grant funds to purchase bullet-resistant shields for its law enforcement personnel; and WHEREAS, the City agrees that in the event of loss or misuse of the Office of the Governor funds, the City of Kingsville City Commission assures that the funds received WHEREAS, the City of Kingsville has previously applied for similar grants that assist WHEREAS, the City Commission of the City of Kingsville designates the Kingsville Chief of Police as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, administer, alter or terminate the grant on behalf of NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of officers with bullet-resistant shields; and project, ifany, though none are currently required; and through the grant will be returned to the Office of the Governor in full; with improved officer and citizen safety; and the applicant agency. Kingsville, Texas: I. THAT the City Commission of the City of Kingsville approves the submission, acceptance (if awarded), and administration of the grant application for the Office of the Governor, Bullet-Resistant Shield Grant Program, FY2026. I. THAT the Chief of Police is hereby authorized and directed to act on the City's behalf in all matters pertaining to the Office of the Governor, Bullet-Resistant Shield Grant 1 Program, FY2026, including but not limited to any certifications, amendments or representations stipulated therein and that the Chief of Police will administer the program and execute and submit all certifications, reports, or contracts necessary for the administration and expenditure of such program. III. THAT this Resolution shall be and become effective on or after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the. 10th day of February 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED ASTO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #14 City of Kingsville Police Department TO: CC: FROM: DATE: SUBJECT: Summary: Mayor and City Commissioners Charlie Sosa, Interim City Manager John Blair, Chief of Police January 13, 2025 O0G Solicitation Body-Worn Camera Grant Program, FY2026 The Police Department seeks approval through resolution to apply for funding through the FY2026 Office of the Governor Solicitation Body-Worn Camera Grant Program. This grant will continue to support our advanced body-worn camera technology and associated digital evidence management systems. These tools are essential to enhancing public safety, ensuring officer accountability and safety, and promoting transparency within our community. Background: Body-worn cameras have become a best practice for modern law enforcement, providing a critical tool to document interactions between officers and the public. The current body-worn camera system employed by KPDI has significantly improved the efficiency and reliability of evidence collection, management, and sharing. The. Axon Body Camera platform and its integrated evidence management system, Evidence.com, provide secure, CJIS-compliant storage with features such as real-time uploads, full audit trails, and seamless sharing with the prosecutor's office. Body-worn cameras represent a vital step forward in modern policing, bridging the gap between law enforcement and the community by fostering trust and accountability. This grant opportunity underscores our commitment to adopting best practices in This program reflects our commitment to community trust by providing documentation of police activities while reducing the time and resources required for manual evidence handling. The total project cost is $83,088, which includes the following components: public safety while responsibly managing city resources. Financial Impact: 42 Body-Worn Camera Packages with' Technology Support Plan: $62,874 ($1,497 each) Software Licensing Fees: $14,595 Kinosvillen EXAS City of Kingsville Police Department Professional Services: $5,619 The grant requires a 25% cash match of $20,773. These funds will be sourced from the Un- appropriated Fund Balance of General Fund, pending a budget amendment upon grant approval. Recommendation: The Police Department respectfully requests approval to apply for funding under the FY2026 00G Solicitation Body-Worn Camera Grant Program. This initiative is critical for enhancing officer accountability and public trust, aligning with our department's commitment to safety, transparency, and operational efficiency. Kinosvillea EXAS 1/31/25,4:09PM Name: Body-Worn Camera Grant Program, FY2026 eGrants Available 12/16/2024 Due Date 02/13/2025 Body-Worn Camera Grant Program, FY2026 Purpo Bs: The purpose of this announcement is to solicit applications from law enforcement agencies to equip peace officers with body-worn cameras. Available Funding: State funds for these projects are authorized under the Texas General Appropriations Act, Article I, Rider 35 for Trusteed Programs within the Office of the Governor. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. The Public Safety Office (PSO) expects to make available $10M for FY2026. Eligible Organizations: Applications may be submitted by the Texas Department of Public Safety, municipalities, and counties that operate law enforcement agencies employing peace officers under Article 2.12, Texas Code of Criminal Procedure. All applications submitted by local law enforcement agencies/offices must be submitted by a unit of goverr.ment affiliated with the agency, including an authorizing resolution from that unit of government. For exampie, police departments must apply under their municipal government, and community supervision and corrections departments, district attorneys, and judicial districts must apply through their affiliated county government (or one of the counties, in the case of agencies that serve more than one county). Application Process: Applicants must access the PSO's eGrants grant management website at tsCatsgalisasgto register and apply for funding. Key Dases: Funding Anouncemtent Release Onlina System Opening Date 12/16/2024 12/16/2024 tps.legfants.gpwlexasgowinangogpbooycameragantprogam-s202Blprint 1/6 1/31/25, 4:09PM Body-Worn Camera Grant Program, FY2026 leGrants Final Date to Submit and Certify an Earliest Project Start Date Project Period: 02/13/2025 at 5:00PM CST Application 09/01/2025 Projects must begin on or after 09/01/2025 and may not exceed a 12 month project period. Funding Levels Minimurn: None Maximum: None Match Requirement: 25% Stands. ds Grantees must comply with standards applicable to this fund source cited in the Texas Grant Management Standards (IxGMS).Federal Uniform Grant Guidance.and all statutes, requirements, and guide.ines applicable to this funding. Eligibie Activities and Costs Funds may be used for obtaining body-worn cameras, digital video storage, and retrieval systems or cloua-pased services. Subscriptions and/or leasing services that fall within the 12-month performance period are eligible. Progrem-specific Requirements Eligible Siicers. Pursuant to Article 2B.0102, Texas Code of Criminal Procedure, grant funds may only be used to equip peace officers (as defined by Article 2.12, Texas Code of Criminal Procedure) 1.E Engaga in traffic or highway patrol or otherwise regularly detain or stop motor vehicles; or 2. Primary responders who respond directiy to calls for assistance from the public. Policy. Pursuant to Article 2B.0102, Texas Code of Criminal Procedure, a law enforcement agency that receives a grant to provide body worn cameras to its peace officers or that otherwise operates a pody worn camera program shail adopt a policy for the use of body worn cameras. The policy must ensure that a body worn camera is activated only for a law enforcement purpose and 1. Guideilnes for when a peace officer should activate a camera or discontinue a recording currastiy inj progress, considering the need for privacy in certain situations and at certain who: must incluce: hntpalegrants.goviexasowhmanppposywomcimeagamint 2/6 1/31/25, 4:09PM Body-Worn Camera Grant Program, FY2026 leGrants locations. 2. Provisions relating to data retention, including a provision requiring the retention of video for 3. Provisions relating to storage of video and audio, creation of backup copies of the video and audio, maintenance of data security, and the collection of a body worn camera, including the 4. Guidelines for public access, through open records requests, to recordings that are public 5. Provisions entitling an officer to access any recording of an incident involving the officer a minimum period of 90 days. application video and audic recorded by the camera, as evidence. information. before the officer is required to make a statement about the incident. 7.T The handling and documenting of equipment and malfunctions of equipment. 8. Consistent with the Federal Rules of Evidence and Texas Rules of Evidence. 6. Procedures for supervisory or internal review. The policy may not require a peace officer to keep a body worn camera activated for the entire Training. Pursuant to Article 2B.0102, Texas Code of Criminal Procedure, a law enforcement period of the officer's shift. agency must provide training to: 1. Peace officers who will wear the body worn cameras. 2.A Any other personnel who will come into contact with video and audio data obtained from the Reporting. Pursuant to Article 2B.0102, Texas Code of Criminal Procedure, a law enforcement agency sha. annually report to the Texas Commission on Law Enforcement (TCOLE) regarding the costs of impiementing a body worn camera program, including all known equipment costs and use of pody worn cameras. costs for data storage. Eligibilis Requirements 1. Local units of governments must compiy with the Cybersecurity Training requirements describec in Section 772.012 and Section 2054.5191 of the Texas Government Code. Local governm sns determined to not be in compliance with the cybersecurity requirements required by Section 2054.5191 of the Texas Government Code are ineligible for OOG grant funds until the second anniversary of the date the local government is determined ineligible. Government entities must annually certify their compliance with the training requirements using the Cybersecurity Training. Cetification for State and Local Governments. A copy of the Training Certification must be uploaced to your eGrants application. For more information or to access available training programs, visit the Texas Department of Information Resources Statewide Cybersecurity Awarenes Asaining page. tps.egantsgoyisassovntundngpphoromcameragampogram-52028print 3/6 1/31/25, 4:09PM Body-Worn Camera Grant Program, FY2026 eGrants 2. Entities receiving funds from PSO must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 66. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequentiy reported and entered into the computerized criminal history system. Counties applying for grant awards from the Office of the Governor must commit that the county will repcrt at least 90 percent of convictions within five business days to the Criminal Justice Information System at the Department of Public Safety 3. Eligible applicants operating a law enforcement agency must be current on reporting complete UCR data and the Texas specific reporting mandated by 411.042 TGC, to the Texas Department of Public Safery (DPS) for inclusion. in the annual Crime in Texas (CIT) publication. To be considered eligible for funding, applicants must have submitted a full twelve months of accurate data to DPS for the most recent calendar year by the deadline(s) established by DPS. Due to the importance of timely reporting, applicants are required tO submit complete and accurate UCR data, as well as the Texas-mandated reporting, on a no less than monthly basis and respond promptly to requests 4.In accordance with Texas Government Code, Section 420.034, any facility or entity that collects evidence for sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex cifense for which evidence has been collected, must participate in the statewide electronictracking system developed and implemented by the Texas Department of Public Safety. Visit DPS's Sexual Assault Evidence Tracking Program website for more information or to set up an account to begin participating. Additionally, per Section 420.042 "A law enforcement agency that receives evidence of a sexua! assault or other sex offense...shall submit that evidence to a public accredited crime laboratory for analysis no later than the 30th day after the date on which that evidence Was received." A law enforcement agency in possession of a significant number of Sexual Assault Evidence Kits (SAEK) where the 30-day window has passed may be considered from DPS related to the data submitted. noncompliant. 5. Local anis of government, including cities, counties and other general purpose political subdivisions, as appropriate, and institutions of higher education that operate a law enforcement agency, must comply with all aspects of the programs and procedures utilized by the U.S. Department of Homeland Security ("DHS") to: (1) notify DHS of all information requested by DHS related to egal aliens in Agency's custody; and (2) detain such illegal aliens in accordance with requests by DHS. Additionally, counties and municipalities may NOT have in effect, purport to have in effect, or make themseives subject to or bound by, any law, rule, policy, or practice (written or anwritten) that would: (1) require or authorize the public disclosure of federal law enforenartinformation in order to conceal, harbor, or shield from detection fugitives from justice o aiens illegally in the United States; or (2) impede federal officers from exercising tpsllegrantsgouiskaagowandngphooysomcamerngamtorogram-2028print 4/6 1/31/25,4 4:09P PM Body-Worn Camera Grant Program, FY2026]eGrants authority under 8 U.S.C. $1 1226(a), S 1226(c), $ 1231(a), S 1357(a), $1 1366(1), or S 1366(3). Lastly, eligible applicants must comply with all provisions, policies, and penalties found in Chapter 752, Subchapter C of the Texas Government Code. Each local unit of government, and institution of higher education that operates a law enforcermant agency, must dowrioad, compiete and then upload into eGrants the CEO/Law Enforcerant Certifications aidssurancesiam certifying compliance with federal and state immigration enforcement requirements. This Form is required for each application submitted to OOG and is active until August 31, 2026 or the end of the grant period, whichever is later. 6. Eligibie applicants must be registered in the federal. System for Award Management (SAM) database ac have an UEI (Unique Entity ID) number assigned to its agency (tc get registered in Failure to comply with program eligibility requirements may cause funds to be withheld and/or the SAM. catabase and request an UEI number, go to At9s//sam.gov. suspension or termination of grant funds. Prohizaons Grant funds may not be used to support the unallowable costs listed in the Guide to Grants or 1.Any COSS ancillary to the purchase of body-worn cameras, video storage, and retrieval systems or cloud-based services such as policy development, training costs, and staff; 2. Any In-car cameras and/or service agreements for in-car camera software; and 3. Any ather prohibition imposed by federal, state or local law or regulation. any of the following unallowable costs: Selection Process announcement. PSOwilscreen all applications to ensure that they meet the requirements included in the funding Applicasions will then be reviewed by PSO staff members or a review group selected by the executive Grector. PSO will make all final - funding decisions based on eligibility, reasonableness, availabily cifunding, geographic distribution, cost effectiveness, or other relevant factors. The Office ci tne Governor may not fund ali applications or may only award part of the amount requestec. . the event that funcing requests exceed available funcs, the Office of the Governor may revise brojects to address a more limited focus. Conta - tormation For morc nformation, contact the eGrants help desk at sransegoviexasgey or (512)463-1919. Total Funcs ntpslegantisgow.kasgowtanangegptody-onaneaganipogram-2028print 5/6 1/31/25, 4:09PM Body-Worn Camera Grant Program, FY20261 JeGrants $10 Milion tpalegranisgoviexasgouhnongppboyomcamengampn-program-52028print 6/6 RESOLUTION #2025- A RESOLUTION AUTHORIZING APPLICATION TO, ADMINISTRATION OF, AND ACCEPTANCE OF OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE, CRIMINAL JUSTICE DIVISION'S BODY-WORN CAMERA GRANT PROGRAM, FY2026; AUTHORIZING THE CHIEF OF POLICE TO ACT ON THE CITY'S BEHALF WITH SUCH PROGRAM. WHEREAS, the City Commission of the City of Kingsville finds it in the best interest of the citizens of Kingsville, that the Kingsville Police Department apply for and, if awarded, accept and administer the Office of the Governor, Public Safety Office, Criminal Justice Division's Body-Worn Camera Grant Program, FY2026 (9/01/25- 8/31/26), which provides funding to enable police agencies to purchase body-worn WHEREAS, the City agrees to provide the applicable matching funds for the said project as required by the grant application, which are expected to be a 25% match and WHEREAS, to support the safety of officers and citizens through the use of body-worn cameras the City would like to use grant funds to purchase body-worn cameras, software, technology, and storage for its law enforcement personnel; and WHEREAS, the City agrees that in the event of loss or misuse of the Office of the Governor funds, the City of Kingsville City Commission assures that the funds received WHEREAS, the City of Kingsville has previously applied for similar grants that assist WHEREAS, the City Commission of the City of Kingsville designates the Kingsville Chief of Police as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, administer, alter or terminate the grant on behalf of NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of cameras, data, software, digital video storage, and technology; and will specify the exact budgetary line item when an award is made; and through the grant will be returned to the Office of the Governor in full; with improved officer and citizen safety; and the applicant agency. Kingsville, Texas: I. THAT the City Commission of the City of Kingsville approves the submission, acceptance (if awarded), and administration of the grant application for the Office of the Governor, Public Safety Office, Criminal Justice Division's Body-Worn Camera Grant Program, FY2026. II. THAT the Chief of Police is hereby authorized and directed to act on the City's behalf in all matters pertaining to the Office of the Governor, Public Safety Office, Criminal Justice Division's Body-Worn Camera Grant Program, FY2026, including but not limited to any certifications, amendments or representations stipulated therein and that the Chief of Police will administer the program and execute and submit all certifications, reports, or contracts necessary for the administration and expenditure of such program. III. THAT this Resolution shall be and become effective on or after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 10th day of February 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AST TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #15 City of Kingsville Human Resource Department TO: CC: FROM: DATE: SUBJECT: Summary: Mayor and City Commissioners Charles Sosa, Interim City Manager Diana Gonzales, Human Resource Director February 3, 2025 Proposed Change to Policy # 890.05 Firearms and Other' Weapons This revision to Policy 890.05 Firearms and Other Weapons (previously Guns and Firearms) is to provide clarification and exceptions to existing policy. Background: The current version of Policy 890.05 was approved on 08/28/2006 by the City Commission with This will provide an opportunity for employees to be able to carry items of protection while at no subsequent revisions as of date. work. Financial Impact: No additional costs. Recommendation: Amend Policy 890.05 and rename to Firearms and Other Weapons. CITY Kngsylle RESOLUTION NO. 2025- A RESOLUTION AMENDING THE CITY OF KINGSVILLE ADMINISTRATIVE POLICIES AND PROCEDURES MANUAL FOR POLICY NO. 890.05 = FIREARMS AND OTHER WEAPONS. WHEREAS, the City Commission previously adopted an administrative policy handbook for employees which included Policy No. 890.05-Guns and Firearms, which was approved on 8/28/2006 and has had no revisions since that time; WHEREAS, Policy No. 890.057-"Guns and Firearms" is now being renamed to "Firearms and Other Weapons" as well as having other revisions made; WHEREAS, the City is now proposing an amendment to provide clarification and exceptions to an existing policy for employees to be able to carry certain WHEREAS, there is no additional cost to the City by approving this policy NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE personal items of protection while at work; and amendment; CITY OF KINGSVLLE, TEXAS: I. THAT Policy No. 890.05 Firearms and Other Weapons, attached as Exhibit A, ish hereby approved; II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 10th day of February, 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 POLICY NO.890.05 FIREARMS AND OTHER WEAPONS 1. Definition Int this policy, "Firearm" has the meaning assigned by Texas Penal Code sec. 46.01(3), and means any device designed, made, or adapted to expel a projectile through al barrel by using the energy generated by an explosion or burningsubstance or any device readily convertible to that use. 2. Authorized Personnel The possession oft firearms on the City's premises during work hours is prohibited. Any Employee, other than al licensed peace officer, found to be inj possessionoha firearm on City property during work hours may be subject to disciplinary action upi to andincluding termination of employment. This policy does not prohibit a City employeewho holds a license to carry a handgun under Subchapter H, Chapter411, Texas Governmehrçode, whoo otherwise lawfully possesses at firearm, orw who lawfully possesses ammunition,1 fromtransporting or storing a firearm or ammunition the employee is authorized by law to possess in a locked, privately owned motor vehicle in a City parking lot, parking garage, or otherparking area provdedfor City employees. 3. City Property 4. City Commission Meetings On-duty employees, including on-duty peçeoficermaynot. carryfi firearms to a City Commission meeting unless theemp ee designated or dûlyapponted asa security officer by the City Manager. 5. Weapons-Other Than Firearms The Gtyprohibits employees from possessing, ogthe City's premises during work hours, any device designed or intended tobe used as animplement of combat or to inflict harm upon another including clubs, sharp and/or pointed objects, explosive or incendiary devices, and noxious, caustic, or toxic chemicals. 6. Exclusions and Exceptions The City does not prohibitEmployees from possessing personal handheld mace containers and dry-stun devices during.working hours. Utilization of these weapons in a threatening manner when not involved in a confrontational situation or having items on display is not allowed and may subject the employee to disciplinary actions up to andi including termination ofe employment. Exceptions to any of the sections above may only be granted by the City Manager, if allowed by existing laws. Written documentation shall be required to record the exception and placed in the employee's file. Date Submitted to City Commission: 02/10/2025 AGENDA ITEM #16