MINUTES GRANBURY CITY COUNCIL REGULAR MEETING JANUARY 21, 2025 The City Council oft the City of Granbury, Texas, convened in regular session on January 21, 2025, at 6:00 p.m. in Granbury City Hall, 116 West Bridge Street, with the meeting being open to the public and notice of said meeting, giving the date, place, and subject thereof, having been posted as prescribed by the Government Code, Chapter 551, with the following members present: Jim. Jarratt, Mayor Place 1 Bruce Wadley, Mayor Pro Tem Place 3 Eddie Rodriquez, Councilmember Place 2 Skip Overdier, Councilmember Place 4 Zeb Ullom, Councilmember Place! 5 Greg Corrigan, Councilmember Place 6 Chris Coffman, City Manager Jeremy SoRelle, City Attorney Carla' Walker, City Secretary CALL TO ORDER 1. Mayor. Jarratt called the meeting to order at 6:00 p.m. Mayor Pro Tem Wadley was not present. (Mayor Pro Tem Wadley entered the meeting at 7:10p.m.) 2. INVOCATION Chris Coffman, City Manager, gave thei invocation. 3. PLEDGE OF ALLEGIANCE AND TEXAS PLEDGE The Pledge of Allegiance and Texas Pledge were recited. 4. PROCLAMATION AND PRESENTATION 4.1 City Council and City! Manager toi issue encouraging statements to recognize citys staff: (1) Recognize Visit Granbury Receiving 101 Marketing Excellence Awards from the Texas Association Fairs and Events (TAFE) and Tammy Dooley being elected as the 2025-2026 TAFE State President. (2) Recognize the Granbury' Volunteer Fire Department (GVFD) and other Chris Cofmancongratulated the VisitG Granburyteam: and Tammy Dooleyf for becoming the President oft the Texas Association of Fairs and Events. Dooly briefly identified the awards received. Michael Ross, Deputy City Manager, described the ISO classification progression. Matt Hohon, Fire Chief, detailed the effort that went into the classification 2 rating process. GranburyVolunteer Fire Department is nowi in thet top 15 percent oft the State of Texas. Councilmember Overdier recognized city departments for the Insurance Services Office (ISO) classification improvement from 3t toa2. 1 Councilmember Rodriquez for being appointed President oft the Texas Municipall League Regons.Coundimember: Rodriquez recognized Atmos Energy and City staff for restoring gas power to customers. 5. PUBLIC COMMENTS ON AGENDA ITEMS (FORI NON-PUBLICI HEARING AGENDA ITEMS) Lisa Deese, Atmos Energy representative, thanked the city and community for their assistance in helping the technicians on Lourdes Doonan, Carol Ct., thanked the City Council for considering her application for the Granbury Cultural Arts site restore power during a brief outage before the winter storm. Commission. Paul Loyd, Frisco Cir., also expressed his desire to be appointed toi the Granbury Cultural. Arts Commission. Alison Ullom, E Pearl, as a member of the Granbury Cultural Arts Commission, identified that Stacey Martin advocates for Stacey Martin, S Hwy. 377, expressed enjoyment witnessing the City'sartistic growth and a desire to be reappointed to the the arts, while Lordes and Paull have been attending Commission meetings. Granbury Cultural Arts Commission. 6. Meeting. CONSENT AGENDA 6.1 Consider approving City Council meeting minutes: January 7, 2025 Joint Workshop and. January 7, 2025 Regular 6.2 Consider adopting Ordinance No. 25-03 approving a request of the City of Granbury to finalize the 2015 Development Agreements and voluntarily annex the final 161 tracts from Ordinance No. 15-04-6 668.62 acres of the Milam County School Land Survey, Abstract #: 348, located along Loop! 567, Holly Hills Cemetery Road, and Porter Ct. 6.3 Consider approving an agreement between the City of Granbury and KSA Engineering for on-call aviation professional planning and engineering services not to exceed $50,000.00 and authorize the City Manager to finalize and execute the agreement on behalf of the City of Granbury; and consider adopting Ordinance No. 25-04 amending the 6.4 Consider adopting Resolution No. 25-02 appointing members to the Granbury Historic Properties Corporation 6.5 Consider approving renewal services with DocuNav Solutions for the annual subscription of DocuNav Forms, Self- 6.6 Consider approving annual renewal services with Tyler Technologies for the City's Incode ERP system. Councilmember Overdier made a motion to approve the consent agenda as presented. Motion seconded by operating budget for the AirportFund for Fiscal Year 2024-2025. Board of Directors. Hosted Subscription Laserfiche licenses and the annual support services. Councilmember Corrigan. Motion CARRIED with! 5 ayes and 0 nays. 2 7. DELIBERATION AGENDA 7.1 Consider adopting Resolution No. 25-03 of the City of Granbury, Texas,determiningi the costs ofcertaina authorized improvements to be financed within the Lakeview Landing Public Improvement District; approving a preliminary service and assessment plan, including a proposed Improvement Area #1 Assessment Roll, Improvement Area #2 Assessment Roll, and Improvement. Area #3 Assessment Roll; directing the filing of the Assessment Rolls with the City Secretary; and providing for noticing and calling three public hearings on February 18, 2025, to consider ordinances levying assessments on property located within the Lakeview Landing Public Improvement District. Chris Coffman identified that the developer is seeking additional time before consideration of thei item. Councilmember Overdier made a motion to postpone item 7.1 indefinitely. Motion seconded by Councilmember Ullom. Motion to postpone indefinitely CARRIED with! 5 ayes and 0 nays. 7.2 Consider awarding Bid No. 23-24-141 to Enprotec/ Hibbs & Todd, Inc. based ont their Statement of Qualification for Engineering Services for the TxDOT US377 water and sewer relocation improvements and authorize the City Manager to execute the contract; And consider adopting Ordinance No. 25-05 amending the budget for the Enterprise Capital Fund for Fiscal Year 2024-2025 toa appropriate funds for1 the referenced professional services fori the water and sewer relocation Chester Nolen, Public Works Director, explained that the Statements of Qualifications for engineering services on the City's portion ofthe TxDOTH Hwy 377 and Hwy 1441 improvement project were received and evaluated. Staff recommends awarding The project to relocate water and sewer mains along the highway rights-of-way consists of 11 elements, including boring under Lake Granbury and removing the existing lines from the current bridge. Total cost is estimated to be $11,299,000. Of which, $1,080,000 is attributed to engineering. The engineering potion of the project will need to be completed by mid- summer 2025, as the deadline for utility relocation is 2026 year-end, perhaps early 2027. TxDOTi is projected to begin the first portion of improvements, from Overstreet Way to Pirate Drive on US377 and the Hwy 144 overpass at Hwy 377, ini the Councilmember Corrigan made a motion to award Bid No. 23-24-14 to Enprotec/ Hibbs & Todd, Inc. and adopt Ordinance No. 25-05 amending the budget for the Enterprise Capital Fund for Fiscal Year 2024-2025 to appropriate funds for the referenced professional services for the water and sewer relocation improvements as presented. Motion seconded by improvements. thel bid to Enprotec/ Hibbs & Todd. fall of2027. Councilmember Rodriquez. Motion CARRIED with 5 ayes and 0 nays. 7.3 Considerappointments tot thet following Cityl Boards, Commissions: and Committees: Building Standards, Plumbing, Adjustments, and Appeals Board, Capital Improvements Advisory Committee, Ethics Commission, Granbury Cultural Arts Commission, Granbury Parks Board, Granbury Regional Airport Board, Historic Preservation Commission, Planning and Councilmember Rodriquez made a motion to reappoint incumbents Brian Blevins and Brian Gaffin to the Building Standards, Plumbing, Adjustments, and Appeals Board for terms expiring January 2027. Motion seconded by Councilmember Rodriquez made a motion to reappoint incumbents Brian Blevins, Jerry Colborg, and Eddie Funderburk, and newly appoint Paul Cornell and Katherine McGill toi the Capital Improvements Advisory Committee for terms expiring January 2027. Motion seconded by Councilmember Overdier. Motion CARRIED with! 5 ayes and 0 nays. Zoning Commission, and Zoning Board of Adjustment. Councilmember Overdier. Motion CARRIED with! 5 ayes and 0 nays. 3 Afterresults of Council nominations, Councilmember Overdier made ar motioni to reappointi incumbent Stacey Martin, and newly appoint Jan Caldwell, Lourdes Doonan, and Paul Loyd to the Granbury Cultural Arts Commission for terms expiring Councilmember Overdier made a motion to reappoint incumbents Barbara Boozer, James Dickens, Katherine McGill, and Jone Snider, and newly appoint Michael Pickett to the Granbury Parks Board for terms expiring January 2027. Motion Councilmember Rodriquez made a motion to reappoint incumbents Pat Abell, Larry French, Rick Huber, Ron! Stowell, and Jackie' Vaughn to the Granbury Regional Airport Board as regular members and newly appoint Kevin Ross as an alternate member for terms expiring January 2027. Motion seconded by Councilmember Overdier. Motion CARRIED with 5 ayes Councilmember Rodriquez made a motion to reappoint incumbent Cindy Peters and newly appoint Laurence LaHaye to the Historic Preservation Commission for terms expiring January 2027. Motion seconded by Councilmember Ullom. Councilmember Rodriquezi made: ai motion to reappoint incumbents Tim Hallman, Reda Kay, and Kevin' Watson, and newly appoint Jerry Allen to the Planning and Zoning Commission for terms expiring January 2027. Motion seconded by Councilmember Corrigan made a motion to reappointi incumbents Eileen Cate, Mary Ella Riley, and Alexander Wolf to the Zoning Board of Adjustment as regular members for terms expiring. January 2027. Motion seconded by Councilmember Councilmember Rodriquez directed staff to look into extending terms to 3 years and determine whether the Granbury Cultural Arts Commission would like to revise thet term limit requirement. Coffman added that the review willi include Ethics January 2027. Motion seconded by Councilmember Ullom. Motion CARRIED with! 5 ayes and 0 nays. seconded by Councilmember Ullom. Motion CARRIED with! 5 ayes and 0 nays. and Or nays. Motion CARRIED with! 5 ayes and 0 nays. Councilmember Overdier. Motion CARRIED with! 5 ayes and 0 nays. Corrigan. Motion CARRIED with! 5 ayes and 0 nays. Commission member requirements. 7.4 Consider adopting Resolution No. 25-04 requesting the Hood Central Appraisal District complete a forensic audit as soon as possible and deliver said audit to the City of Granbury, requesting a presentation and discussion of the 2023 end of year financial audit, determining the next steps based on review and discussion, and authorizing the Mayor to Councilmember Rodriquezr recognized that the Hood Central Appraisal District (HCAD) has an item on their upcoming agenda to discuss the audit. Mayor Jarratt presented financial analyses and communication reports based on records provided by represent the City of this matter. HCAD. Mayor Pro Tem Wadley entered the meeting at 7:10 p.m. Discussions continued concerning contributions to the HCAD employee retirement fund, discrepancies between budgeted and actual line-item amounts, and lack of documentation to determine action taken. It was pointed out that excess funds were allocated to the retirement fund rather than returned to taxing entities as required by state statute, and questions Mayor Jarratt highlighted a line-item on the December 31, 2023 Financial Statement for "Construction in progress" and questioned what construction the $216,952 expenditure was for, noting that proposed budget amendments were not submitted tot thet taxing entities. Councilmember Rodriquez identified that therei is no construction inj progress. Mayor. Jarratt were asked if catch-up provisions were paid on behalf of the employees. 4 pointed out that expenditures from November 10, 2021 to December: 12, 20231 forar new HCADI building totaled $387,269.13, Mayor Jarratt expressed that he does not have confidence in the numbers due to no explanation and unavailability of the auditors. Mayor Pro Tem Wadley voiced that the unanswered questions could be resolved by a forensic audit. Councilmember Rodriquez stated that the current HCAD Board of Directors is working to make things right. Mayor Pro Tem' Wadley made a motion to adopt Resolution No. 25-04 as presented. Motion seconded by Councilmember Corrigan. Motion CARRIED with 4 ayes and 2 nays by Councilmembers Rodriquez and Ullom. though there is lack of documented board approval and ownership of property. 8. EXECUTIVESESSION Mayor Jarratt announced at 8:07 p.m. that the City Council would recess to meet in closed session, and that all Councilmembers were present. Pursuant toi the Texas Open Meetings Act, Chapter 551 oft the Texas Government Code, the City Council convened in Executive Session to deliberate regarding thei following matters: 8.1 Sec. 551.071. Consultation with Attorney- Pending or contemplated litigation 8.3 Sec. 551.087. Deliberation Regarding Economic Development Negotiations 8.2 Sec. 551.072. Deliberation Regarding Real Property 9. RECONVENE IN OPEN SESSION Mayor. Jarratt reconvened the meeting into open session at 9:17 p.m. announcing that no action was taken in closed session and all Councilmembers were present. 10. ADJOURNMENT There being no further business, Mayor. Jarratt announced the meeting adjourned at 9:17 p.m. on. January 21, 2025 Approved: February 4, 2025 AR Jim. Jarrâtt, Mayor ATTEST: IIII - GRANE PMAAMADA Carla Walker, City Secretary TEXAS 5 ENGROSS ANDI ENROLL ORDINANCE NO.25-03 AN ORDINANCE PROVIDING FOR THE VOLUNTARY ANNEXATION INTO THE CITY OF GRANBURY OF TERRITORY MORE SPECIFICALLY DESCRIBED BELOW AND GENERALLY COMPRISING A1 TOTAL OF APPROXIMATELY 668.6 ACRES OF THE MILAM COUNTY SCHOOL LAND SURVEY, ABSTRACT # 348 HOOD COUNTY, TEXAS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND EFFECTIVE CLAUSE: This ordinance shall bei int full force and effect from and after its passage, and iti is sO ordained. ENROLLMENT; AND, PROVIDING AN EFFECTIVE DATE. 6