OWN 0/ Homeof The Friendly People TOWN OF COEBURN "The Home of Friendly People" Jimmy F. Williams Jr, Town. Manager Cathy Sharpe, Clerk/Treasurer Scott Brooks, ChiefofPolice Town Council Deventae Mooney, Mayor Sharon Still, Vice Mayor Jeffrey G. Kiser Carles Collins Joe Still Coeburn Town Council Workshop Council Meeting Monday, February 27,2023 6:30pm I. Call to Order II. Roll Call III. Invocation IV. Pledge of Allegiance V. Public Expression a) Any citizen, taxpayer, or interested person is welcomed to come forth and state his or her views concerning the Town. (Please state: your name; physical address; whether you live in town or out-of-town, and if you are served by the town, or if you are a business owner in town. Please limit your comments and/or questions to 5 minutes). VI. Approval of Agenda (amendment by majority vote) VII. Reports a. Fire Department - Cliff Hawkins, Chief b. Police Department - Scott Brooks, Chief . Water Plant - Brian Markham d. Town Manager Report - Jimmy F. Williams Jr, Town Manager i. Public Works - Jeff Livingston ii. The Lane Group- Chris Mullins, Project Manager e. Treasurer/Clerk - Kathy Sharpe, Treasurer f. Attorney Report - Will Sturgill Workshop Council Meeting Monday, February 27,2023 6:30pm 403 Second St. N.E. . P.O. Box 370 . Coeburn, Virginia 24230 Phone (276) 395-3323 . Fax (276) 395-3648 Page1 VIII. New Business a. Purchase of a Service Truck for Public Works b. Purchase a Heat Pump for Lay's Building C. a. b. IX. Old Business X. Closed Session in accordance with Virginia Code $2.2-3711(A. a. Certification of Closed Session b.F Roll call vote XI. Reconvene open meeting XII. Council Actions from Closed Session XIII. Council Comments and Concerns XIV. Adjournment Workshop Council Meeting Monday, February 27,2023 6:30pm 403 Second St. N.E. . P.O. Box 370 . Coeburn, Virginia 24230 Phone (276) 395-3323 . Fax (276) 395-3648 Page2 SOWN On The Homeof Friendly People RN Treasurer's Report Workshop Meeting 2-27-2023 Total Accounts Payable Due: $20,919.90 Interim Accounts Payable: $364,723.31 Minutes Cash) Report February 13,2023 Regular Meeting Minutes will be distributed with March 13, 2023 council packets. Posted Cash Balance as of 2/24/2023 $306,109.69** Accounts Payable Due: $20,919.90 Outstanding Checks: $82,825.86 Total Cash Availability: $202,363.93 Bank Account Balances American Recovery: $1,105,524.05 ($957,109.00 was thel beginning balance on this account. Another $957,109.00 was deposited 7/22/2022) Most recent expenditures: External Defibrillators & UTV: Parts **See. Attachment**. UTI Escrow: $134,120.26 Police Dept. Restitution: $1,372.53 Police Dept. Special Events: $713.73 Redi Access: $81,407.78 Special Events: $290.41 Ringley Expansion Project: $3,774.27( (Swings $2,997.00) (Merry Go Round and Teeter Totter $23,052.00) VRA Reserve Fund: $51,114.15 ($6,900.00 was deposited into the account which was required by VRA for the Water System Improvement Project..another $21,995.04 was deposited which was reimbursed fori interest the town paid Powell Valley National Bank). American Recovery Account Deposits and Interest Amount Date 7/16/2021 8/11/2021 9/30/2021 12/31/2021 3/31/2022 6/30/2022 7/22/2022 9/30/2022 12/31/2022 2/10/2023 Deposit Depost Interest Interest Interest Interest Deposit Interest Interest $ $ $ $ $ $ $ $ $ $ Total $ 949,458.00 7,651.00 201.37 231.92 220.61 210.43 957,109.00 349.72 358.79 10,000.00 1,925,790.84 Transferred From Combined (WSIP Reimbursed) Expenditures 10/22/2021 10/22/2021 11/17/2021 11/29/2022 3/21/2022 4/29/2022 5/27/2022 5/27/2022 5/11/2022 6/15/2022 6/24/2022 6/24/2022 6/24/2022 7/12/2022 7/12/2022 7/12/2022 7/12/2022 7/12/2022 7/14/2022 8/4/2022 8/18/2022 8/26/2022 9/1/2022 9/15/2022 9/21/2022 9/29/2022 9/29/2022 10/13/2022 11/15/2022 Premium Pay Pool Chairs Marquee Sign $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 26,250.00 1,942.65 23,876.74 10,500.00 2,380.00 6,030.64 40,460.00 10,155.00 35,898.73 4,845.00 397.60 7,482.67 8,449.06 4,320.60 936.79 3,986.80 9,765.88 4,911.71 56,929.91 20,814.13 3,031.57 78,495.30 51,203.20 1,994.00 11,133.00 4,320.60 6,437.00 7,971.57 9,207.21 Premium Pay Police Department Water Treatment Plant- Computers Delinquent Accounts Water Treatment Plant Jetter & Flocculator Concrete Planters Utility Penalty & Interest Building & Grounds Trailer Penalty & Interest Missed for Covid Relief Water Treatment Plant Filter Change Pool & Office Items Town Signs Water Treatment Plant Pump Sewer Repairs & Materials Christmas Decorations Sewer Repairs & Materials T& B Contractors Inc (Charcoal Filters) VFD Box Installed to Flocculator Ford F550 Dump Truck T& B Contractors Inc (Filter Media Project) T& B Contractors Inc (8" flanged gate valve install) Salt Spreader Town Signs (Second Payment) T& B Contractors Inc (Pipe Gallery Upgrades) Hopper Spreader Town Signs Water Treatment Plant Flocculator Installation 11/15/2022 11/15/2022 11/23/2022 11/28/2022 12/8/2022 12/12/2022 12/20/2022 12/28/2022 1/19/2023 1/19/2023 1/25/2023 2/2/2023 2/2/2023 2/16/2023 2/16/2002 Computers Sewer Repairs & Materials Sewer Repairs & Materials Fire Hydrant Fountain Enclosure Signs and Cones Garbage Truck Magic Box Propane Heater Lenowisco WSIP Payroll Flatwoods Pump Station Meters & Supplies External Defibrillators UTVParts $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ 14,948.90 17,740.00 11,066.95 22,749.90 2,500.00 15,492.00 8,659.10 209,900.00 3,100.00 1,771.01 10,000.00 3,597.20 13,987.50 29,994.00 632.87 820,266.79 1,105,524.05 2022 Can-Am Defender Pro DPS HD10 Snow Plow Etc. $ Account Balance $ Accounts Payable Due Vendor Name Doc Desc Doc Date Due Date Amount 1/31/2023 2/6/2023 3/2/2023 2/19/2023 2/13/2023 1/12/2023 2/10/2023 3/2/2023 2/10/2023 3/2/2023 2/10/2023 2/13/2023 3/2/2023 2/17/2023 3/2/2023 2/16/2023 3/2/2023 2/23/2023 Boggs Municipal Services Water Dept. Hydraulic Pump ARPA Boggs Municipal Services Water Dept. Hydraulic Pump Install ARPA Institute of Municipal Clerks Treasurer Annual Membership Fee Jabo Supply Corporation Water Dept. Supplies Pace Analytical Services LLC Water Dept. Sampling Pace Analytical Services LLC Water Dept. Sampling 3/2/2023 $18,141.00 3/2/2023 3/2/2023 3/2/2023 3/2/2023 $683.50 $85.69 $162.25 $185.00 $328.62 $50.10 $75.20 $520.99 $170.67 $81.88 $435.00 $20,919.90 Comcast Cable Hard Rock Outdoor Monthly B&G-Supplies Purchase Power Ricoh USAI Inc Worldwide Equipment Treasurer Postage Meter Refil Admin./B & GSewer/Treas/Water Copies Sanitation Dept. -Unit011 Treasurer of Virginia VDACS Police Dept. Calibration Fees 3/2/2023 Interim Accounts Payable Vendor Name Boring Contractors Inc A&AE Enterprises Inc Advance Auto Parts AED Market Aflac Description Amount $273,003.82 $1,267.30 $1,148.04 $29,994.00 $741.22 $551.41 $298.47 $632.87 $27,270.00 $210.66 $75.00 $340.00 $889.68 $6,626.86 $40.00 $2,400.70 $50.88 $55.14 $100.00 $1,454.08 $741.07 $1,509.86 $527.11 $170.00 $560.57 $1,186.75 $1,336.30 $6.95 $25.00 $25.00 $11.51 $279.20 $9.45 $3,095.74 $2.57 $4,755.47 $10.00 $125.00 $25.00 $49.62 $3,121.01 $364,723.31 Water System Improvement Project Police Dept. Uniforms B&G- Units 002/004/2006 Chevrolet/Shop External Defibillators ARPA Employee Insurance B&G-UTVE Parts - ARPA B& G/Police Dept./Town Hall Computer Backup & Protection Water Dept. Chemicals B&G-U Unit 002 B&G- Keys/Fire Dept. Unit 681 B&G- Complex B Water Dept. Supplies B&G-S Shop B& G- Supplies Employee Liability B&G- Units 004/039 Monthly B&G- Unit 019 Police Dept. -1 Monthly Depot Deposit Refund UT- Deposit Refund Monthly Transmissions Sanitation Dept. Unit 011 UT -D Deposit Refund UT- Deposit Refund (Paid Taxes) UT- Deposit Refund (Paid Utility Bill) Depot Deposit Refund (Paid Taxes) UT- Deposit Refund (Paid Taxes) Alpha & Omega Repair Servicel Fire Dept. Unit682 Pump Service Anthem Blue Cross Blue ShieldEmployee Health Insurance Appalachian. Aggregates LLC Water Dept. Stone Amazon Capital Services Amazon Capital Services Bentley Distributing Inc Cell Phone Repair Cintas Citco Water Collins Full Service DJs Truck Parts FerrelIGas Fisher Auto Parts Funk Drilling Co Lee Propane Lowes Midland Funding LLC MSE Companies Old Dominion Power O'Quinn Trailer & Motor Ricoh USA Inc Sandy Chapman Tiffany CI Robertson Verizon VUPS Inc Worldwide Equipment Christina Johnson Town of Coeburn Town of Coeburn Town of Coeburn Town of Coeburn Truist Bank Admin./B & G/Fire Dept/Teas/SeweyMater Chargers Police Dept./Town Hall Mats Sewer/Water - Uniforms Consolidated Pipe & Supply Water Dept. Supplies Dominion Office Products Police Dept. Office Supplies B&G G- 004/005/Shop: - Police Dept. 603 Sanitation 0110 012 McClure Concrete Materials B& G- Concrete Blocks Powell Valley National Bank Water System Improvement Project- - Interest Payment Admin./B & G/Police Dept./Sewer Dept./lreas.Water Dept. Daily Cash Availability February 2023 Date Total Cash Availability 2/1/2023 2/2/2023 2/3/2023 2/6/2023 2/7/2023 2/8/2023 2/9/2023 2/10/2023 2/13/2023 2/14/2023 2/15/2023 2/16/2023 2/17/2023 2/21/2023 2/22/2023 2/23/2023 2/24/2023 $193,072.34 $155,482.79 $186,194.18 $203,610.41 $218,131.24 $308,114.81 $317,502.89 $196,551.08 $164,527.90 $145,314.15 $141,056.97 $147,216.36 $167,907.47 $173,127.37 $184,901.42 $200,672.84 $202,363.93 2/24/2023 (Daily) Account Current Balance Total Oustanding Checks Accounts Payable Due =-Total Cash Availability $ $ $ $ 306,109.69 82,825.86 20,919.90 202,363.93 Cash Availabilty Comparison 2023 2022 2021 N/A 2020 2019 2018 July Regular Meeting Reported July Workshop Meeting Reported August Regular Meeting Reported August Workshop! Meeting Reported September Regular Meeting Reported September Workshop Meeting Reported October Regular Meeting Reported October Workshop Meeting Reported November Regular Meeting Reported November Workshop Meeting Reported December Regular Meeting Reported December Workshop Meeting Reported January Regular Meeting! Reported January Workshop Meeting Reported February Regular Meeting Reported February Workshop Meeting Reported March Regular Meeting Reported March Workshop Meeting Reported Aprill Regular Meeting Reported April' Workshop Meeting Reported May Regular Meeting Reported May Workshop Meeting! Reported June Regular Meeting Reported June Workshop Meeting Reported $ 210,683.35 $ 1,117,152.46 $ 45,870.50 $ 111,843.43 $ (9,150.51) $ 151,556.78 $ 156,686.84 $ 10,422.26 $ 76,511.06 $ 8,733.55 191,277.78 $ 206,568.10 $ 81,758.28 $ 72,264.67 $ 10,394.98 142,162.94 $ 197,481.63 $ 79,356.29 $ 69,564.36 $ 20,236.57- 141,994.95 $ 257,922.99 $ 95,756.17 $ 35,816.21 $ (26,170.63) $ 105,791.42 $ 244,495.65 $ 19,682.05 $ 6,834.59 $ (39,766.39)! $ 110,252.41 $ 210,488.33 $ 45,064.45 $ 9,783.21 $ (57,494.99) $ 66,067.81 $ 164,829.65 $ 26,142.93 $ 11,204.75 $ (32,147.55) $ 116,382.38 $ 254,489.66 $ 101,491.47 $ 53,901.74 $ 192,692,29 $ 376,131.36 $ 155,488.24 $ 145,420.41 $ 75,050.64 $ 195,680.58 $ 37,359.63 $ 149,934.50 $ (7,698.78) N/A N/A N/A N/A N/A N/A N/A N/A $ 265,398.03 $ 133,541.99 $ 86,726.85 $ 52,782.61 $ 6,642,11 $ 196,551.08 $ 286,049.24 $ 78,731.25 $ 37,075.76 $ 43,087.68 $ (18,247.27) $ 176,306.60 $ 255,841.15 $ 105,425.71 $ 202,363.93 $ 233,647.97 $ 112,821.19 N/A $ 17,951.93 N/A $ 24,601.90 $ (23,125.60) N/A $ 36,606.50 $ (31,331.45) $ 269,618.14 $ 54,553.41 $ 39,312.95 $ 31,991.80 $ (37,100.14) $ 219,832.15 $ 155,412.27 $ 35,757.52 $ 42,482.88 $ (51,849.51) N/A $ 134,276.75 $ 14,604.59 $ 35,340.86 N/A $ 272,179.43 $ 194,409.13 $ 64,992.72 $ 107,626.76 $ (4,285.16) 290,652.06 $ 208,386.36 $ 88,517.70 $ 105,300.90 $ 16,374.89 273,905.63 $ 230,699.06 $ 112,205.53 $134,425.30 N/A $ 122,796.57 $ 339,537.85 N/A $ 82,633.87 $ 117,692.13 N/A N/A OWN O The Homeof Friendly People N Vyy RESOLUTION 23-001 EASTSIDE HIGH SCHOOL ONE-ACT PLAY 1A STATE CHAMPIONS FOR 9 CONSECUTIVE YEARS BE IT UNANIMOUSLY RESOLVED, by the Town Council of the Town of Coeburn, Virginia, on WHEREAS, the Eastside High School One-Act Play participants have achieved an outstanding accomplishment by earning the title of State Champion in the One-Act Play 1A State competition, and WHEREAS, the Town Council of the Town of Coeburn wishes to extend congratulations to Eastside High School and its participants for winning the State Championship in the One-Act Play State February 13th, 2023, as follows: competition, and WHEREAS, the Town Council of the Town of Coeburn acknowledges the outstanding performance of the Eastside High School One-Act Play participants and is proud of the fine manner in which they WHEREAS, the Town Council of the Town of Coeburn wishes continued success for the Eastside WHEREAS, the Town Council of the Town of Coeburn wishes to recognize the 8-time State Champions, who have won nine consecutive state titles in the One-Act Play State competition. BE IT FURTHER RESOLVED, that the Town Council of the Town of Coeburn wishes a copy of this Resolution to be presented to the Eastside High School One-Act Play participants and coaches. represented their school, the area, and the Town of Coeburn, and High School One-Act Play participants and coaches, and Dated this 13th day of February, 2023. Deventae Mooney, Mayor Jeff Kiser, Council Member Carles Collins, Council Member Sharon Still, Vice Mayor Joe Still, Council Member ATTEST: Kathy Sharpe, Clerk Thornhill COMMERCIAL PO Box 1449, 500 Ford Fairlane, Chapmanville, WV 25508 . WWW. nommiAutomotlve.com Jerry R. Bibbee . Cell (304) 688-7992 . Office (304) 855-8300 J ery.Dbpbee@thorh.llautomotive.com SOLUTIONS February24,2023 Mr.. Jimmy Williams Town of Coeburn 403 Second Ave. NE P,0. Box 370 Coeburn, Virginia 24230 Dear Mr. Williams, We are pleased to present to you our quotation for your poténtial addition to your fleèt of vehicles. We have made evèry effort tol build this quotation to meet the specifiçations that youandi Idiscussed. Alli freight and destination chargès are alsoi included, delivered to your Coeburn facility. The Total Price for the 2022 Ford F-250 Chassis and Service Body as specified on our website is, $63,927.00 Please feel free to contact me with any quéstions or ideas that may arise. Sincerely, Q Jerry R. Bibbee, Managèr Thornhill Commerçial Solutions Jerry R. Bibbeè . Cell (304) 688-7992 . Office (304) 554360-m,sBbeginegmonhilaubomolacon