Charles City County Charles City, Virginia 23030 MEETING MINUTES Electoral Board Gerald Barnes Chair Kermit White Vice-Chair Barbara Hayes Secretary January 29, 2025 1:00PM HOMA: Government Administration Building 10900 Courthouse Road, Charles City, Virginia 23030 CALLTOORDER: Gerald Barnes ("Chairman Barnes") called the Charles City County Electoral Board Meeting to order on Wednesday, January 29, 2025, at 1:00 PM. Also in attendance were Kermit White ("Vice-Chairman White"), Barbara Hayes ("Secretary Hayes"), DeNay Harris (Director ofElections & General Registrar), Lisa Cosby (ChiefDeputy Registrar), and Sharon Davis (Deputy Registrar III) (collectively, the "Board"). OLD BUSINESS Upon Registrar Harris' recommendation, the Board reviewed the previous draft meeting minutes; upon agreement, the Board signed same. ChiefDeputy Cosby agreed to upload the signed Minutes to the County Website. The Board was asked to advise Registrar Harris ofany complaints, questions, and/or concerns. NEW BUSINESS: Registrar Harris will update the Board on a monthly basis on the steps being taken toensure that guidelines/steps are being followed. Further, Registrar Harris stated that the County now has a new IT team in place, which may be a little different in making sure that the Security Plan is completed for IT. In terms ofthe Security Plan, Registrar Harris noted that "meeting baseline just means that we are meeting the standards by a small margin, and halfofour security standards are not even being made." Registrar Harris noted that she could not speak of the security plan prior to 2022, but her department are/have been following the guidelines as set in the security plan. She further stated that she has high hopes that we will do better in 2025 in terms ofcompleting and/or submitting the plan. She further stated that going forward ChiefDeputy Cosby will keep the Board advised of the security process. Registrar Harris provided the Board with the Election Officer Roster for 2025 election (s), which is posted on the Department's bulletin. She further offered the Board the opportunity to submit names ofa anyone who may express an interest in working the election(s). Secretary Hayes noted that there are names missing from the Roster, ofwhich Deputy Registrar Davis has updated. Charles City County Charles City, Virginia 23030 MEETING MINUTES January 29, 2025 1:00PM Electoral Board Gerald Barnes Chair Kermit White Vice-Chair Barbara Hayes Secretary Government Administration Building 10900 Courthouse Road, Charles City, Virginia 23030 Registrar Harris advised the Board that she will inform the board as she receives Chief Deputy Cosby stated that we still have time to prepare for a possible June Primary - the earliest date to prepare is February 12, 2025, and the deadline is March 4, information from the parties regarding the possibility ofa. June Primary. 2025. NEXT MEETING: TBD ADJOURNMENT: There being no further business, Chairman Barnes adjourned the Meeting at 1:16 PM. GERALD BARNES, CHAIRMAN KERMIT WHITE, VICE-CHAIRMAN BARBARA HAYES, SECRETARY