Council Minutes Special Called Meeting June 26, 2023- - 6:30 p.m. 502 Front St. E, Coeburn, VA Attendees: Upon roll call, the following members of council were present: Deventae Mooney, Sharon Still, Carles Collins and Joe Still. Jeff Kiser was absent. Cathy Sharpe - Clerk/Treasurer, Jimmy Williams Town Manager, and William Sturgill - Town Attorney, were also present. Call to Order: Mayor Deventae Mooney called the meeting to order. Mr. Joe Still gave the invocation. The group remained standing for the Pledge of Allegiance led by Mr. Mooney. Public Expression: There was no Public Expression Response to Public Expression: There was no response to public expression. Approval of the Agenda: Deventac Mooney made a motion to remove from Reports-1 Firc Department, Water Plant and The Deventae Mooney madc a motion to approve the agenda as amended. Sharon Still seconded the Lane Group. Sharon Still seconded the motion, which resulted in all Ayes. motion, which resulted in all Ayes. Reports: Police Department There was noi representative from the policc department present. Jimmy Williams, Town Manager, informed Council that the three new vehicles will be herc Thursday. He said funds havc been requested to pay for thc first three vehicles purchased. Mr. Williams said there should be no problem with that going through. He advised thc USDA grant has been deposited into the bank and can be used to pay for the three vehicles that are on the way. Town Manager Mr. Jimmy Williams, Town Manager, informed Council that the fireworks have been delivered. Town of Coeburn Special Called Meeting June 26, 2023- - Page 1 of5 Mr. Joe Still asked about the Job Corps doing the staining in town. Mr. Williams said the: rain has Mr. Mooney asked if the road closures have been obtained for the Fourth of July. Mr. Williams said hei is working on that and will get two cars to represent Council in the parade. Ms. Still asked ifMr. Williams has worked out a date with David Carter to work on the pool. Mr. Williams said Mr. Carter is waiting to hear from Ms. Still and the work is bcing planned for a Friday. Ms. Still objected to that; Mr. Williams said Ms. Still will need to speak with David herself. Mr. Mooney asked Ms. Still to speak with Mr. Carter and plan for the installation. Mr. Williams said that public works received a strainer for the filters that were refused. He adviscd the driver had already gonc before the mistake was noticed. Mr. Sturgill said there is a form on delayed that. the company' s website to send it back. Mr. Williams asked Ms. Still to get him as serial number off the slide. Public Works Mr. Jeff Livingston, Public Works Superintendent, reported that public works repaired a 4-inch line on Queen Street, removed the dumpster from the pool and moved a dumpster from Walgreen's Mr. Livingston also reported the lights were checked at the Lay's building, the tennis courts, and the basketball court. He advised the town doesn'thave a bucket truck that reaches high enough to change some of those lights. He said the last time lights were changed the town used a truck Mr. Livingston said the fence at the pool was fixed, trees were cut and the sewer line was jetted on Utopia Lane. He reported the lights at the MEOC building were replaced, a leak wasi repaired on May Avenue and 80 work orders were completed. He said flags have been placed throughout town in preparation for the Fourth of] July festivities and the stage has been decorated as well. toi the police department, borrowed from Marty Corporation. Treasurer Ms. Cathy Sharpe, Clerk/Treasurer, reported a posted cash balance of $609,798.34 as of 6/23/23. Shei reported outstanding checks ini the amount of$376,810.08, accounts payable duei int the amount of $31,203.20 and interim accounts payablc in the amount of $332,914.89; this amount includes checks fori the Water System Improvement Project. After deducting the accounts payable due and Ms. Sharpe reported that the meeting minutes for the June 12, 2023 public hearing mecting and the. June 12, 2023 regular meeting will be distributed with July 10, 2023 council packets. Ms. Sharpe reported two additional deposits since reports had been presented for the meeting. Friday's deposit was $9,035.91 and today's deposit was $1,299.32 making the total cash outstanding checks, the reconciled balance was $201,785.06. availability $212,120.29. Town of Coeburn Special Called Meeting June 26, 2023 - Page 2of5 Mr. Mooney asked about the new online payment system. Mr. Williams said thcy are pushing for Mr. Mooney said since tonight is a special called meeting council would go ahead and approve the Sharon Still madc a motion to approve the accounts payable due as presented. Deventae Mooney Sharon Still made a motion to approve the intcrim accounts payable as presented. Joe Still the first ofJuly, but Southern Software needs to do the integration. accounts payable due and the interim accounts payable. seconded the motion, which resulted in all Ayes. scconded the motion, which resulted in all Ayes. Attorney Report Mr. William Sturgill, Town Attorney, spoke with Council about the loan closing datc. He said it is scheduled for July 18, 2023, at 11 a.m. at town hall. He advised he has nothing else to report. New Business: A. Approval FY 23-24 Budget Mr. Mooney asked Mr. Williams if anything had changed since thej public hearing. Mr. Williams said there were some minor changes that were made to the numbers regarding insurance. Mr. Mooney asked Mr. Sturgill if Council could go forward with voting on the budget. Mr. Sturgill said they could go forward. Vice Mayor Sharon Still made a motion to approve the 2023-2024 budget as presented. Joe Still seconded the motion. Aroll call vote resulted as follows: Carles Collins - Aye Jeff. Kiser Absent Deventae Mooney - Aye Joe Still Aye Sharon Still -A Aye B. Approval FY 23-24 Increased Utility Ratcs Sharon Still made ai motion to approve the 2023-2024 increased utility rates. Carles Collins seconded the motion. Aroll call vote resulted as follows: Carles Collins- - Aye Jeff Kiser Absent Deventae Mooney Aye Town of Coeburn Special Called Meeting June 26, 2023 - Page 3 of5 Joe Still - Aye Sharon Still - Aye C. Approval FY23-24 Personnel Document-Mr. Mooney asked Mr. Williams ifthisincluded Sharon Still made a motion to approve the 2023-2024 personnel document. Deventae Mooney seconded the motion. Mr. Mooney asked Mr. Williams to be sure all dcpartment heads were familiar with their documents and stayed in line with the document with their a5% pay increase for all employees. Mr. Williams said that is correct. employees and department. Aroll call vote resulted as follows: Carles Collins Aye JeffKiser Absent Deventae Mooney - Aye Joe Still -Aye Sharon Still - Aye Old Business: There was no old business to discuss. Closed Session: There was no need to enter into Closed Session. Council Comments and Concerns: Carles Collins - Mr. Collins had no comments or concerns. Joe Still - Mr. Still had no comments OT concerns. Sharon Still - Ms. Still thanked everyone for the jobs they do in town, whether it be a regular job oras special job to help beautify the town. Ms. Still said she is excited for the Fourth ofJuly. Deventae Mooney - Mr. Mooney thanked all thc town employees for keeping things moving. Mr. Mooney said he is sad that he will be missing the Fourth ofJuly Celebration this year but is sure itwill go great. He offered his condolences to Ms. Still after the loss of! her mother. Mr. Mooney lct Ms. Still know that her fellow council members are therc for her if she needs anything. Adjournment: Mr. Deventae Mooney made a motion to adjourn this meeting. Ms. Sharon Still seconded thc motion, which resulted in all Ayes. Town of Coeburn Special Called Meeting June 26, 2023 Page 4 of5 Respectfully Submitted, CaHyp Saype Attest: Cathy Sharpe, Clerk Direwtne Deventae Mooney, Mony Town of Coeburn Special Called Meeting June 26, 2023 - Page 5 of5