MINUTES BLECTORAL BOARD MEETING 15JANUARY, 2025 Chair Coffey called the meeting to order at 10:00. AM on January 15,2025. Members Present: Coffey, Wellard, Doyle Guest Present: GR: McDonald Vice Chair Wellard moved approval oft the minutes of December 9, 2024 with one correction. Motion seconded by Secretary Doyle, carried unanimously. GRI McDonald presented her report, copy attached. Vice Chair Wellard shared information from the budget meeting she attended with GR McDonald. Copies oft the budget will be kept in thel EB: files. Luke) will report findings at the February meeting. EB members charged with research on potential for relocating two precincts (Mt. Jackson and St. Chair Coffey reported her research into the delay ofr reimbursement for some election officials who worked the November 5th election. The delay was caused due to the timing of payroll deadlines being too close to the election. Since we are dependent on County Administration schedules, it was unfortunate. The Board is committed to doing all we can to have election Secretary Doyle updated her communication to Election Commissioner Beals regarding concerns oflate voter credit being available. An email was sent on December 15th, with a copy oft the minutes ofl December gth seeking information. No response yet from the Commissioner. GR McDonald shared an update oft the VERIS system would bei installed next week, which she felt Secretary Doyle was asked to follow up with Shenandoah Sheriff regarding thej potential voter Motion was made by Secretary Doyle to elect current Vice Chair Wellard to the position of Chair, for 2025. Motion was seconded by current Chair Coffey and passed unanimously. Motion was made by Secretary Doyle to elect current Chair Coffey as Vice Chair for 2025, seconded by current Vice Chair Wellard, passed unanimously. Secretary Doyle will remain Secretary for Public Notice will be given for standard meeting times of the Electoral Board for 2025 as the officially paid timely. would eliminate any issues concerning timely availability ofv voter credit. fraud cases submitted in November. 2025. first Monday of each month @ 10:00 am. There being no further business, the meeting adjourned at 11:10: am. The next scheduled meeting will bel February 3, 2025 @ 10:00am. GRI Report for Monday, January 15, 2025 @ 10:00 a.m. SCEB Meeting (January 6th meeting cancelled due to inclement weather): FROM: Lisa W. McDonald, GR &5 Secretary: Denise Doyle Cc: minutes TO:SCEB Shenandoah County Electoral Board): Chair: Allie Coffey, Vice Chair: Gayle Wellard, The November 5th Senera-Pescenta/Iown Election was completed successfully. Registrar worked with Human Resources to process employee packets for 165 Officers of Election as IRS laws have changed sot that Officers of Election are now considered GR processed over: 150 timesheets (staff, early voting, election day and post-election) as The VRAV. District meeting was attended by the Registrar on December 6th. Registrar completed budget proposals for the Registrar's Office and for the SCEB as GRI has been meeting with County IT and our vendor to answer cybersecurity questions on behalf of the SCEB and will begin in-depth cybersecurity meetings soon. part-time temporary employees instead of vendors. Also, GR procured supplies processed invoices. delegated by the SCEB. delegated. Appreciation: As a year of non-stop elections has come to an end, Ioffer many thanks to the Shenandoah County Departments andi individuals who helped us out: Shenandoah County IT for again assisting with L&A (Logic & Accuracy) testing of equipment and for again providing backup to our Voting Equipment Tech, to our Emergency Management Team and Law Enforcement (Local &VSP) for providing insight and being on call for any issues, Development for allowing us to use their space, County Extension for offering us additional space, Maintenance and Custodial Staff for keeping everything running smoothly andi their willingness to work around our schedule during early voting, County Administration and the Board of Supervisors for always supporting us, the SCEB, Officers of Election, and my staff for all of their hard work. Future Planning: Meeting for Budget Proposals (GR & EB) with County Admin on Wednesday, January gth at 3:00 p.m.