ONANCOCK 1680 VIRGINIA'S EASTERN SHORE Planning Commission:. Jeffrey Adler, Katherine Grier, Cynthia Holdren, John Labadie, Jim McGowan, Paul Weitzel Mayor: Fletcher Fosque I Town Manager: Matt Spuck Planning Commission February 3, 2025 6:00 PM Council Chambers Agenda 1) Callt to order Councilmember Holdren) 2) Attendance - establish quorum 3) Select a new Chair and Vice-Chair 4) Approve minutes November 4, 2024 5) Public comment 6) New Business a) Review and discuss bylaws 7) Old Business a) None 8) Town Manager update 9) Commissioner comments 10) Adjourn 15 North Street 1 Onancock, Virginia 23417 I 757.787.3363 I onancock.com Town of Onancock Planning Commission Meeting November 4, 2024 6:00 PM 1) Call to Order - Commissioner Fosque called the meeting to order at 6:00 PM. 2) Attendane/Establish Quorum - Commissioners Jake Dillon, Fletcher Fosque, Kasey Grier, and Carol Tunstall were present. Commissioner Larry Frey was not present. Town Manager Matt 3) Select a new Chair and Vice Chair - The Planning Commission tabled this until the next 4) Approve minutes: October7,2024, meeting-Commisoner: Tunstall moved to approve the meeting minutes. Commissioner Dillon seconded the motion. The motion passed with a 4-0 Spuck and Town Clerk Debbie Caton were also present. meeting after the new members are appointed. vote. 5) Public comments = No public comments. 6) 771 Kerr St. - Special Use Permit (SUP)-C Commissioner Dillon moved to recommend the approval of this SUP to the Town Council. Commissioner Grier seconded the motion. The motion passed with a 4-0 vote. Town Manager Spuck will advertise the joint public hearing with the Town Council. 7) Commissioner comments- Commissioner Grier- Since Ms. Grier is a new member to the Planning Commission, she isl looking for the best options for an orientation and training. Dillon Robert's Rules and review the ordinance. Ms. Grier also asked the timeline for the next comprehensive plan. 8) Adjourn - Commissioner Dillon moved to adjourn the meeting. Commissioner Tunstall seconded the motion. The motion passed with a 4-0 vote. The meeting adjourned at 6:36 PM. 1/Page Town of Onancock Planning Commission Meeting November 4, 2024 6:00 PM 9) Reenter the public session - Commissioner moved to reenter public session and certify that only the matters mentioned in the motion to enter closed session were discussed. Aroll call vote was taken: Commissioner Byrd-yes Commissioner Dillon-y yes Commissioner Fosque - yes Commissioner Frey - yes Commissioner Tunstall- - yes Chairperson Schrieber yes 10) Commissioner action - Commissioner Dillon moved to appoint John Labadie. Commissioner 11) Adjourn - Commissioner Tunstall moved to adjourn the meeting. Commissioner Frey seconded the motion. The motion passed witha a! 5-0 vote. The meeting adjourned at 6:48 Byrd seconded the motion. The motion passed with a 5-0v vote. PM. 2/Page TOWN OF ONANCOCK PLANNING COMMISSION BYLAWS DIVISION 3: PLANNING COMMISSION The name of this Board shall be the Town of Onancock Planning Commission. 3-250. Authorization This Commission was established by a resolution adopted by the Onancock Town Council on April 17, ,1961, and with the provisions of the application section(s) of the Commonwealth of Virginia Code. 3-251. Membership The Commission shall consist of seven (7) members, one of whom shall be a member of the Town Council. The remaining six (6), hereinatter referred to as Commissioners, shall be qualified voters of Onancock. At least half of the members shall be real property owners. In all cases, the Council member's term shall correspond with their tenure of office. The town Council of Onancock shall appoint all members for terms of four (4) years. The Town Council of Onancock shall fill any vacancy in membership, and such appointments, in the case of the appointed members, shall be for the unexpired term. Any appointed member may be removed by the Town Council for malfeasance in office, provided that such removal be made only after a public hearing at which said member is allowed to appear and to be heard on the charge against them. The Planning Commission may request the Town Council to replace any member who has missed three (3) meetings within twelve (12) months. All members of the Planning Commission shall serve without compensation. 3-252. Officers 1. The officers of the Planning Commission shall consist of a Chairperson and Vice Chairperson. Their terms of office shall bei for one (1) year. Officers may succeed themselvesif amajority of the Commission sO votes. 2. The Chairperson shall preside at all Planning Commission meetings and hearings and shall have the duties usually conferred by parliamentary usage of such office. 3. The Vice Chairperson shall act for the Chairperson in his/her absence. 4. The Town Clerk: shall keep the commission's minutes and records. The Town Manager provides notice of all meetings to all Commissionmembers, arranges proper and legal notice of public hearings, attends to the Commission's correspondence, and performs such other duties as may be necessary. 3-253. Election of Officers 1. An organizational meeting shall be held during the September meeting of each year. Elections will take place at this time. 2. Vacancies in office shall be filled immediately by regular election procedure. 3-254. Meetings 1. Meetings will be held monthly beginning in January of each year at the town office on the first Monday of each month at 6:00 p.m. in the Council Chambers at 15 North Street, Onancock. 2. A majority of the members shall constitute a quorum (4). No action of the Commission shall be valid unless a quorum is present. Amajority vote must authorize action by the commission. 3. Special meetings may be called by the Chairperson or two (2) members upon written request to the Town Manager. In writing, the Town Manager shall notify all members: at least five (5) days before a special meeting. All notices of the special meeting shall include the purpose of the meeting. Written notice of the special meeting is not required if the time of the special meeting has been fixed at a regular meeting. 4. All meetings shall be open tot the public. 3-255. Order of Business The order of business at regular meetings may include: Call to order Roll call and introduction Vote on minutes Public comment New business Old business Town Manager update Commissioner comments Adjournment 3-256. Hearings 1. The scheduling and advertisement of public hearings required by law comply with the appropriate provisions of the Virginia State Code. 2. Besides those required by law, the Commission may hold special public hearings when it decides that such hearings are int the public interest. 3. The matter before the Commission shall be presented in summary by a member designated by the Chairperson with adequate preparation time. Parties of interest shall have the privilege of the floor. 4. No record or statement shall be recorded or sworn to as evidence for any Court of Law without notice to the parties. 5. A list of those speaking before the hearing will be kept. Detailed comments are available by video on the town's website. 3-257. Amendments 1. Notice of proposed by-lawamendments: shall be published ini the minutes. 2. An majority vote of the entire membership of the commission may amend these bylaws. Adopted this date: Attested: Chairperson Vice-Chairperson Outlook Planning Commission Bylaws From Matt Spuck matspudeonamcckcom Date F11227/2024157PM OLD To Fletcher Fosque oqueeonancokcom), Joy Marino mannoeonancockcom, TOWN OF ONANCOCK PLANNING COMMISSION BYLAWS Article I. Name of Commission The name of this organization shall be the Town of Onancock Planning Commission. Article II. Authorization This Commission is established in conformance with a resolution adopted by the Onancock Town Council on April 17, 1961, in accordance with the provisions of the application section(s) of the Virginia State Code. Article III. Membership The Commission shall consist of seven (7) members, one of whom shall be a member of the Town Council. The remaining six (6), hereinafter referred to as appointed members, shall be qualified voters of Onancock. At least half of the members shall be real property owners. The term of the Council member shall in all cases correspond with his/her tenure of office. All members shall be appointed by the town Council of Onancock for terms of four (4) years. Any vacancy inr membership shall be filled by the Town Council of Onancock and such appointments, in the case of the appointed members, shall be for the unexpired term. Any appointed member may be removed by the Town Council for malfeasance in office, provided that such removal be made only after a public hearing at which said member is given an opportunity to appear and to be heard on the charge against him/her. The Planning Commission may request the Town Council to replace any member who has missed three (3) meetings within a twelve (12) month period. All members of the Planning Commission shall serve: such without compensation. Article IV. Officers 1. The officers of the Planning Commission shall consist of a Chairman, Vice Chairman and Executive Secretary. Their terms of office shall be for one (1) year. Officers may: succeed themselves ifa majority of the Commission so votes. 2. The Chairman shall preside at all meetings and hearings of the Planning Commission and shall have the duties normally conferred by parliamentary usage of such office. 3. The Vice Chairman shall act for the Chairman in his/her absence. 4. The Executive Secretary shall keep the minutes and records of the Commission, shall provide notice of all meetings to all Commission members, shall arrange proper and legal notice of public hearings and shall attend to the correspondence of the Commission, and such other duties as are normally carried out by the Executive Secretary. Article' V. Election of Officers Elections will take place at this time. OLD 1. An organizational meeting shall be held during the September meeting of each year. 2. Vacancies in office shall be filled immediately by regular election procedure. Article VI. Meetings 1. 2. 3. Meetings shall be held monthly beginning in. January of each year. The meetings will be on Ar majority of the members shall constitute a quorum. No action of the Commission shall Special meetings may be called by the Chairman or by two (2) members upon written the third Tuesday of each month at 7:00 p.m. at the Town Office. be valid unless a quorum is present. Action by the commission must be authorized by a majority vote. request to the Secretary. The Secretary shall notify, in writing, all members at least five (5) days in advance of a special meeting. The notice of the special meeting shall include the purpose of the meeting. Written notice of the special meeting is not required if the time of the special meeting has been fixed at a regular meeting. 4. All meetings shall be open to the general public. Article VII. Order of Business The order of business at regular meetings may include: Call to order Roll call and introduction Reading and approval of minutes Review of agenda Correspondence and bills Town Manager and Committee reports Old business New business Public participation Adjournment Article VIII. Hearings 1. The scheduling and advertisement of public hearings required by law be in compliance with the appropriate provisions oft the Virginia State Code. 2. 3. 4. In addition to those required by law, the Commission may hold special public hearings The matter before the Commission shall be presented in summary by a member of the No record or statement shall be recorded or sworn to as evidence for any Court of Law when it decides that such hearings will be int the publici interest. OLD Commission designated by the Chairman and parties of interest shall have the privilege of the floor. without notice toi the parties. 5. Arecord shall be kept of those speaking before the hearing. Article IX. Amendments 1. Notice of proposed by-law amendments shall be published in the minutes. 2. commission. Adopted this date: Attested: These bylaws may be amended by majority vote of the entire membership of the Chairman Secretary Matt Spuck Town Manager t:757-787-3363 ONANCOCK. 1680 e:n matspuckeonancckcom I w: www.onancock.com a: 15 North Street, Onancock, 23417