CITY OF ARCHER RCHER Mayor: Fletcher Hope Vice-Mayor: Iris Bailey Commissioners: Kathy Penny, Joan White, Marilyn Green Interim City Manager: Deanna Alltop February 10, 2025 6:00 P.M. JUNIOR CITY COMMISSION MEETING ARCHER CITY HALL CALL TO ORDER PRAYER PLEDGE OF ALLEGIANCE I. New Business JCC Mayor Brandon Boyles Vice Mayor Keyla Aguirre Perez Commissioner Janiyah Satcher Commissioner Anna Outcalt Commissioner Alexander Castillo Vice Mayor Keyla Aguirre Perez Commissioner Janiyah Satcher Commissioner Anna Outcalt JCC Mayor Brandon Boyles Commissioner Nolan Demetriou Vice Mayor Keyla Aguirre Perez Commissioner Janiyah Satcher Commissioner Nolan Demetriou Commissioner Alexander Casti A. School News - Mrs. Hartwell B. Patrol Update - Mr. Whiddon C. Archer Special Area Teachers Art - Ms. Buigas Music Mrs. Sahmel Spanish - Mrs. Chappel Media - Mrs. Thompson Math Club - Mrs. Dewalt and Mrs. Outcalt Robotics Club - Mrs. Heitzler Girls on the Run - Mrs. Bailey Boys' Running Club D.Clubs at Archer E.JCCI Projects II. Other business III.. Citizens Comments IV. Motion to Adjourn 16870 SW 134TH AVE., P.O. BOX39-ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 6:30 P.M. CITY COMMISSION MEETING ARCHER CITY HALL PRAYER CALL TO ORDER PLEDGE OF ALLEGIANCE ADOPTION OF AGENDA ADDITIONS OR DELETIONS TO THE. AGENDA Consent Agenda Agenda Item 1: Approve minutes from January 13, 2025, City Commission Meeting Agenda Item 2: Approve minutes from January 27, 2025, City Commission Meeting Agenda Item 3: Approve bill payments as presented II. Guest Agenda Item 1: ACPO, Fee Waiver Request for May 10th, Maddox Park, Community Arts Festival Agenda Item 2: Special Event Permit Application, Florida Track Club, March gth, Archer Braid Trail, 5K and 10k Run II. Public Announcements IV. Public Comment As part of the Commission 's public outreach, we invite Archer residents and the members of the public to share their thoughts, suggestions, and concerns at designated. times during Commission meetings. Each person is allotted the maximum time of three (3) minutes to ensure everyone has an opportunity to be heard and responded. to, we ask that you adhere to thej following guidelines: Please state your full name (or first name if you prefer) Commission can accurately respond to your request. Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved so that the Please be courteous to others and refrain from using language that would be considered insulting, offensive, or insensitive. Thank youy for your cooperation. The Commission is here to serve you. 16870 SW 134TH AVE., P.O. BOX39-ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 V. Planning Calendar A. Charter Review Committee Meeting on Thursday, February 20, 2025, at 6pm, City Hall B. City Commission Meeting on Monday, February 24, 2025, at 6pm, City Hall C. Junior City Commission at 6pm, City Commission Meeting at 6:30pm on Monday, March 10, 2025, City Hall VI. Old Business Agenda Item 1: Ordinance No. 05-2024, Declaring a Moratorium on the. Acceptance of Applications and Processing of Applications for Conditional Use Permits Within the Industrial, Light and Warehousing (ILW) and Industrial (I) Zoning Districts for a Period of One Year (first reading) Agenda Item 2: Ordinance Number 01-2025, Registration of Foreclosing Mortgages and Vacant Agenda Item 3: Follow-up on January 9, 2025, State of Florida Joint Legislative Appropriations Committee Meeting and Alachua County Board ofCounty Commissioners Meeting on January 14, Agenda Item 4: Archer Community Center Current Standing Rental-Diamond Divas & Gents/Use Agenda Item 5: City of Archer Surplus Property List and Identified Approved Properties to be Sold, Property (second reading) 2025 Events Review & Plan Action Discussion/Action Agenda Item 6: 2025 City of Archer Commissioner Annual Assignments VII. New Business Agenda Item 1: Resolution No 2025-04, Agreement Between the City of Archer and Online Agenda Item 2: Resolution No 2025-05, Agreement Between the City of Archer and Hera Property Registry LLC for Providing Property Registration Services for Archer's Foreclosure and Vacant Agenda Item 3: Resolution No 2025-06, Pursuant to Section 196.1978(3)0), Florida Statues Electing to Not Exempt Certain Property, Commonly Known as the "Live Local Act Property Tax Exemption" Agenda Item 4: Supporting the State of Florida Joining the Southern Rail Commission Agenda Item 5: Right-of-Way Use Permit, Cox Communications Agenda Item 6: Renewal oft the Florida League of Mayors Member Dues Information Services, Inc. Property Registration VIII. Reports, Correspondence, Communication Noi reports IX. City Managers Report X. Attorney Report 16870 SW 134TH AVE., P.O. BOX39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 XI. Commissioners Report XII. Public Comment Period As part of the Commission 's public outreach, we invite Archer residents and the members ofthe public to. share their thoughts, suggestions, and concerns at designated times during Commission meetings. Each person is allotted the maximum time oft three (3) minutes to ensure everyone has an opportunity to be heard and responded to, we ask that you adhere to the following guidelines: Please state your full name (or first name if you prefer) Commission can accurately respond to your: request. Please state your question, comment, or concern in as few words as possible. Please try to make it clear what information you want or what problem you want solved so that the Please be courteous of others and refrain from using language that would be considered insulting, offensive, or insensitive. Thank you for your cooperation. The Commission is here to. serve) you. XIII. Adjournment 16870 SW 134TH AVE., P.O. BOX39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER ARCHER I. Consent Agenda Agenda Item 1: Approve minutes from January 13, 2025, City Commission Meeting Agenda Item 2: Approve minutes from January 27, 2025, City Commission Meeting Agenda Item 3: Approve bill payments as presented Staff Recommendation: Approve Agenda Items 1-3. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX39-K ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER 16870 SW 134th Ave, Archer, Florida 32618-0039 Phone: 352-495-2880 Fax: 352-495-2445 CITY COMMISSION MEETING MINUTES Monday, January 13, 2025, Time: 6:00 PM MINUTES, WHICH ARE PUBLIC RECORD, ARE NOTES TAKEN TO PROVIDE A SUMMARY MEMORANDUM OF MEETINGS OR HEARINGS AND CONTAIN ALL OFFICIAL ACTIONS TAKEN. MINUTES ARE NOT INTENDED TOBEA WORD-FOR-WORD OR VERBATWTRANSCAIFTON OF THE MEETING. Call to Order at 6:02pm: Opening Prayer: Leading the Pledge of Allegiance: Quorum Present: Mayor Iris Bailey Commissioner Fletcher Hope Vice Mayor Kathy Penny Iris Bailey Kathy Penny Fletcher Hope Marilyn Green Joan White Mayor Vice Mayor Commissioners Staff: City Attorney Interim City Manager Deanna Alltop Danielle Adams ADDITIONS OR DELETIONS TO THE AGENDA Interim City Manager Alltop requested to add Ordinance 01-2025 under new business, agenda item #2. ADOPTION OF AGENDA Commissioner White motioned to adopt the agenda with the addition, seconded by Commissioner Green. I. Consent Agenda Agenda Item 1: Approve minutes from December 9, 2024, City Commission Meeting Agenda Item 2: Approve minutes from December 30, 2024, Emergency Special City Commission Agenda Item 3: Approve minutes from December 30, 2024, City Commission Meeting Commissioner Hope motioned to approve the consent agenda, seconded by Commissioner Green. Meeting Agenda Item 4: Approve bill payments as presented No public comment Motion Carried: 5-0 *] Elect Mayor and Vice Mayor Mayor Commissioner White nominated Commissioner Hope as Mayor, seconded by Commissioner Green. Commissioner Hope accepted the appointment as Mayor. Public comment: Karen Fiore Motion Carried: 5-0 Vice Mayor Commissioner White nominated Commissioner Green as Vice Mayor, seconded by Vice Mayor Penny. Commissioner Green nominated Commissioner Bailey as Vice Mayor, seconded by Vice Mayor Penny. Commissioner Green gracefully declined the appointment. Commissioner Bailey accepted the appointment as Vice Mayor. Public comment: Roberta Lopez Motion Carried: 5-0 II. Guest Agenda Item 1: UF College of Dentistry, Saving Smiles, Fee Waiver Request for February 28 and Vice Mayor Bailey motioned to approve the fee waiver, seconded by Commissioner White. March 1, Archer Community Center No public comment Motion Carried: 5-0 Community Center failed. Agenda Item 2: Shiloh Missionary Baptist Church, MLK Jr. Celebration for. January 20, Archer Pastor Walker reviewed the fee waiver request. The event is open to the public to celebrate MLKJr. Day. Commissioner White motioned to reduce the feel by $100 contingent on payment, no second, motion Vice Mayor Bailey motioned to reduce the fee to $150, waive all other fees contingent upon payment, By consensus, the Commission feels some type of payment to cover the utilities is appropriate. seconded by Commissioner Penny. Public comment: Roberta Lopez Motion Carried: 5-0 Agenda Item 3: Powell &. Jones, FY 2023 Audit Report Presentation Mr. Caleb Perla presented the FY 2023 audit report. Public comment: Karen Fiore, Bill Lewandowski, Gene Arnold III. Public Announcements event starts at llam. Pastor Walker announced the MLK event on Monday, January 20th at the Archer Community Center Brenda Skinner announced the First United Methodist church is having a free community dinner this Roberta Lopez announced the upcoming BMECRO event at the Archer Community Center on February 22, event is 10am-3pm, Archer Black History and Beyond. Youth activities will be available, no charge to Pastor Walker announced there will be a Galentine at Shiloh Church, it is a time for women to get together, Friday, January 17th, the event starts at 5:30pm, everyone is welcome. attend, everyone is welcome. event is on February &th at llam, tickets are $10.00. 2 IV. Public Comment Rob Lash, Melanie Wells, Bill Lewandowski, Ronnie. Arnold, Charles Tufano, Brenda Skinner, Rhonda Roberson, Roberta Lopez, Lori Bernardo. V. Planning Calendar A. City Hall will be Closed on Monday, January 20, 2025, in Observation of MLK. Jr. Holiday B. City Commission Meeting on Monday, January 27,2025, at 6pm, City Hall C-CHyCammiswMainsMMya. D. Junior City Commission at 6pm, City Commission Meeting at 6:30pm on Monday, February 10, 2025, at City Hall Interim City Manager Alltop reviewed the planning calendar. VI. Old Business Agenda Item 1: Ordinance No. 05-2024, Declaring a Moratorium on the. Acceptance of Applications and Processing of Applications for Industrial Uses for a Period of One Year (first reading) City Attorney Adams stated that this is retroactive back to November 12, 2024, if we opt toj pass, her City Attorney Adams understood from the past conversations that this Ordinance was for conditional use permits in the industrial zones, if approved as is, it may open the city up tol legal action. Their office suggests that we: narrowly tailor to CUPS ini industrial zones. Reminded the Commission as of current, City Attorney Adams read Ordinance No. 05-2024 by title only. suggestion is to change to prospective. we do not have aj planner. 1. Noi movement. CUPS in industrial zones. 3. Approve as written. MOTION Green. City Attorney Adams gave options for the Commission to consider. 2. Instruct their office to work with NCFRPC on language to change to prospective and specific to 4. Make different changes to the Ordinance. Commissioner White motioned for legal work with NCFRPC to change language toj prospective, Comp Plan amendment change for conditional use permits in Industrial zones, seconded by Commissioner Public comment: Bill Lewandowski, Charles Tufano, Bob Kasicki, Rob Lash, Christopher Gmuer, Chance Lauderdale, Mark Myer, Lee Clinefelter, Gene Arold, Ann Green. Motion Carried: 5-0 VII. New Business Agenda Item 1: Resolution No 2025-01, First Amendment to the Interlocal Agreement for Maintenance and Operations ofTraffic Signal, School Beacons, Intelligent Transportation System Devices and Connected Vehicle Devices between the City of Archer and the City of Gainesville Vice Mayor Bailey motioned to approve Resolution No 2025-01, seconded by Commissioner White. City Attorney Adams read Resolution No 2025-01 by title only. No public comment Motion Carried: 5-0 3 Agenda Item 2: Ordinance Number 01-2025, Registration of Foreclosing Mortgages and Vacant Property (first reading) on February 10th. White. No public comment Motion Carried: 5-0 City Attorney Adam read Ordinance Number 01-2025 by title only. Resolution and contract with the property registration services company will bej presented at the meeting Vice Mayor Bailey motioned to approve Ordinance Number 01-2025, seconded by Commissioner VIII. Reports, Correspondence, Communication No reports IX. City Managers Report Public Works activity from last month. 1. Fixed water leak at 16554 SW 132nd Ave. 2. Fixed water leak at 14402 State Road 45. 3. Meter readings. 4. Checked the Christmas Lights. 5. Put up Christmas lights with assistance from the City ofNewberry. 6. Mowed lot in Holly Hills, 17204 SW 127th Place. 7. Water cut-offs. 8. Went around the City to get pole numbers for the non-working Christmas lights. 9. Picked up debris ini the park. 10. Fixed water leak on SW 141St Rd, caused by the County. Update on SRWMD contract for Holly Hills Stormwater Pond Improvements, they have given us an extension until Fraud Hotline, LLC, In reached out to ask for more information on the hotline as requested, please see attached. We have scheduled our Joint Meeting with Alachua County Board of County Commissioners for Monday, March 17th at 6pm, Archer Community Center. If we stream the meeting on YouTube, there will be a cost of approximately February 6, 2025, to sign the agreement. Iti is possible to receive pre-payment on this grant. $2,000. Employee uniform cost for the last 12 months is attached as requested. We received two of the IRS notices last week, Ialso spoke to the IRS last week. Due to our total balance, our account is being sent to a revenue officer to approve aj payment plan. It can take up to 90 days. Wej plan on starting payments as soon as possible. Our total due as of January 7th, was $233,483.94. Progress update: our FDEP permit for wastewater was signed and returned on January g"h. 4 Utility delinquent report is attached as requested. Staff will work to set up a collection agency to assist with collecting Please be patient with staff, we are working hard to get things back on track. Ifyou have any questions about things balances. going on in the city, please call or stop by city hall. MOTION Mayor Bailey. No public comment Motion Carried: 5-0 MOTION Commissioner Penny motioned for staff to bring back a contract with Fraud Hotline, seconded by Vice Commissioner White motioned to move the. Joint BoCC meeting on. March 17th to City Hall from the Archer Community Center, seconded by Vice Mayor Bailey. Noj public comment Motion Carried: 5-0 MOTION motion failed. X. Attorney Report Commissioner White motioned to eliminate the jean allowance for staff starting October 1, 2025, no second, Ethics Training in December went well. Abatement form 843s to the IRS with letter from City Attorneys office are being worked on. XI. Commissioners Report Vice Mayor Bailey Thanked Mayor Hope and Commissioner White for attending the delegation hearing. Ryan from Woodard & Curran stated that he felt it went well. Thanked the Archer Historical Society for hosting the Josiah T. Walls event. Commissioner Green Nor report Thanked the City Attorney's office for the ethics training. Thanked Commissioner White for the Vice Mayor nomination. Commissioner Penny Attended the ethics training. Commissioner White No report Mayor Hope Attended the Archer Depot event for Josiah T. Walls. Serves as the Chair of the NCFPC, ethics executive committee. 5 Attended the delegation hearing on January gth. Recommended assignments to the Commission, document with details will be forthcoming. Requested a more detailed Public Works report continue focusing on deferred maintenance. XII. Public Comment Period Bill Lewandowski XIII. Adjournment Mayor Hope adjourned the meeting at 9:54pm. Deanna Alltop, Interim City Manager Fletcher Hope, Mayor 6 CITY OF ARCHER 16870 SW 134th Ave, Archer, Florida 32618-0039 Phone: 352-495-2880 Fax: 352-495-2445 CITY COMMISSION MEETING MINUTES Monday, January 27, 2025, Time: 6:00 PM MINUTES, WHICH ARE PUBLIC RECORD, ARE NOTES TAKEN TO PROVIDE A SUMMARY MEMORANDUM OF MEETINGS OR HEARINGS AND CONTAIN ALL OFFICIAL ACTIONS TAKEN. MINUTES ARE NOT INTENDED TOBE. A WORD-FOR-WORDOR VERBATIMTRANSCRIPTION OF THE MEETING. Opening Prayer: Call to Order at 6:02pm: Leading the Pledge of Allegiance: Quorum Present: Mayor Fletcher Hope Mayor Fletcher Hope Vice Mayor Iris Bailey Fletcher Hope Iris Bailey Joan White Kathy Penny Mayor Vice Mayor Commissioners Absent: Commissioner Marilyn Green Interim City Manager Deanna Alltop Staff: City Attorney Danielle Adams ADDITIONS OR DELETIONS TO' THE AGENDA None MOTION Noj public comment Motion Carried: 4-0 ADOPTION OF AGENDA Noj public comment Motion Carried: 4-0 Vice Mayor Bailey motioned to excuse Commissioner Green, seconded by Commissioner Penny. Vice Mayor Bailey motioned to adopt the agenda, seconded by Commissioner Penny. I. Guest Agenda Item 1: Caleb Perla, Powell & Jones Public comment: Karen Fiore thanked Mr. Perla for responding tol her questions, Gene Arnold requested the questions and answers that Karen Fiore spoke about are posted on the city website. Agenda Item 2: Dallas Lee-Budget Amendments, Resolution No 2025-03, FY 24-25 General Fund Vice Mayor Bailey motioned to approve Resolution No 2025-03, seconded by Commissioner White. Budget Amendments City Attorney Adams read Resolution No 2025-03 by title only. Public comment: Karen Fiore, Gene Arold, Laurie Costello. Motion Carried: 4-0 Agenda Item 3: Woodard & Curran, Scope of Services and Offerings Horn, procurement process, etc., and bring back at the March meeting. Public comment: Laurie Costello, Don Hantzsche, Gene Arnold. Morgan French reviewed the presentation. By consensus, the Commission requested the City Attorney's office to review our contract with Kimley- I1. Public Comment III. Old Business Laurie Costello, Don Hantzsche, Gene Arnold. Agenda Item 1: Fraud Hotline- Register for Services, Terms of Use and Test Examples Vice Mayor Bailey motioned to consider the service, seconded by Commissioner Penny. Vice Mayor Bailey rescinded the motion, seconded by Commissioner Penny. City Attorney Adams reviewed the documents. Public comment: Don Hantzsche Penny. No public comment Motion Carried: 4-0 Vice Mayor Bailey motioned to table the item for six months- July 2025, seconded by Commissioner Agenda Item 2: Unrestricted Fund Balance/Net Position (reserves) Mayor Hope reviewed the unrestricted fund balance document. Agenda Item 3: Advance Pay Letter Request for Holly Hills Stormwater Pond Improvements Commissioner White motioned to approve the letter to SRWMD, seconded by Vice Mayor Bailey. Grant with SRWMD No public comment Motion Carried: 4-0 IV. New Business Agenda Item 1: Resolution No 2025-02, Approving the Certain Federally Funded Subaward and Grant Agreement between the City and Florida Division of] Emergency Management (FEMA) for Hurricane Vice Mayor Bailey motioned to approve Resolution No 2025-02, seconded by Commissioner White. Helene City Attorney Adams Resolution No 2025-021 by title only. Public comment: Laurie Costello Motion Carried: 4-0 Agenda Item 2: Financial Audit Memorandum Response Letter Commissioner White motioned to approve the financial audit memorandum response letter, seconded by Vice Mayor Bailey. 2 Amended motion by Commissioner White to copy Senator. Jennifer Bradley on the letter, seconded by Vice Mayor Bailey. Public comment: Laurie Costello Motion Carried: 4-0 Agenda Item 3: AACH-Holly Hills Community Center Grant Withdrawal Letter Commissioner White motioned to approve the AACH grant withdrawal letter, seconded by Vice Mayor Bailey for the sake of discussion. No public comment Motion Carried: 4-0 V. Public Comment Period Laurie Costello, Gene Arnold. VI. Adjournment Mayor Hope adjourned the meeting at 8:27pm. Deanna Alltop, Interim City Manager Fletcher Hope, Mayor 3 12:52PM 02/04/25 City of Archer- General Fund Transaction List by Date October 1, 20241 through February 4, 2025 Type Oct1,24-Feb4,25 Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill il III 3ill Bill Bil Bill Bill Bill Bill Bill Bill Bill Date 10/01/2024 Oct24 ACH 10/01/2024 Sept 2024 10/01/2024 ACHSept: 2024 10/01/2024 1st QTRF FY24/25 10/01/2024 4588720 10/02/2024 452200 10/02/2024 854555 10/03/2024 6988778 10/03/2024 125588 10/03/2024 988745 10/08/2024 IN681613 10/08/2024 347778 10/10/2024 336611 10/15/2024 REFUND 10/15/2024 2E-0393/ ACH 10/15/2024 8312-012 10/15/2024 36662 10/16/2024 1454225 10/16/2024 212022 10/16/2024 64552 10/16/2024 152266 10/17/2024 10.17.24A ACH 10/17/2024 OESH21205 10/17/2024 Oct2024 10117/9094 145103 10/17/2024 65215 10/18/2024 95035 10/18/2024 3256545 10/18/2024 454984 10/18/2024 325525 10/18/2024 155252 10/18/2024 455565 10/21/2024 154626 10/21/2024 455556 10/22/2024 96232 10/23/2024 23669 10/24/2024 REFUND 10/24/2024 REFUND 10/24/2024 REFUND 10/24/2024 REFUND 10/24/2024 455255 10/25/2024 P51621 10/25/2024 IN685740 10/25/2024 9821546 10/28/2024 478854 10/31/2024 REFUND 10/31/2024 REFUND 10/31/2024 2262742 CC 10/31/2024 2263160 CH 10/31/2024 4962 10/31/2024 48851 11/01/2024 Nov2 2024 11/01/2024 56404 11/01/2024 4936 11/04/2024 455875 11/06/2024 62195 11/06/2024 116567 11/07/2024 418858 11/12/2024 07410326 11/12/2024 1468659 11/13/2024 99461 11/18/2024 2351346 11/18/2024 78465 11/20/2024 355657 11/20/2024 542125 11/21/2024 43066 11/21/2024 145246 11/21/2024 659941 11/22/2024 7003074979 11/25/2024 649256 11/26/2024 255596 11/27/2024 5368536 11/27/2024 419642 Num Name Memo Amount Quadient Finance USA... ACCT#7 7900044080741154 Kennard Ace! Hardware ACCT#10102 Duke Energy was Prog... Combined Accounts Floridal Municipal Insur.. 1st QTRFY24/25 Folds & Walker Trust/ A.. professional: services Waste! Pro Gainesville Trasha and debris pick up Duke Energy Gulf Tol Lake Sales Dump Trailers Professionall Lift Soluti.. CC elevator Humana Sissines Verizon' Wireless Liberty! National Shonverea Robinson REFUND CC Rental Fee1 11/16/24 Suncom Platinum Chemicals Inc. Wipes Colonial Life Brian! Murphy Neopost Canon! Financial Servic..i Copiera and printer Clay! Electric Cooperative Utilities Amazon Capital Services SEE ATTACHED Sew What Samuel P. Clark RASN Mnhil- MAnors Pe.. Service PWI Mowers AFLAC Archer Automotive & Tire Ameris' Visa Cox Communications Senior Center (Utilities) Cox Communications Utilities (City Hall) cablei internet Cox Communications Community Centeri internet Cox Communications Wilson Robinsoni internet Intuit Lowe's Home Centers, Keys Custom Concrete & Co... Memorial Brick placement (Carlton Miller) GRU Larry Sheena JillE Blackwell Raven! Monroe Gail Simpson & Associ... REFUND CC Rental 9/17/24 (Duke Energy). : SportsSignup AG-Pro Companies Sissines Floridal Blue Waste Pro Gainesville Trasha ando debris pick up Natika Edwards Frances! Nieves Crime Prevention! Secu... Customer #1 19957 Crime Prevention! Secu... Customer #28247 Foids & Walker TrustA.. General Reperensation Duke Energy Samuel P. Clark Two Fold Water Inc. Monthly Water Service- Well#1,2&3 Emerald Data Partners ITsupport, Mangages services, consulting, vl.. Humana Liberty National Verizon' Wireless Lewis Oil Co., Inc. Floridal Ice Machine Se... icer machine clean Canon Financial Servic... Copier And Printers Colonial Life AFLAC AFLAC Clay Electric Cooperative Utilities Intuit Ameris' Visa Waste Pro Gainesville Trasha and debris pick up Humana Staples Advantage GRU Kimley-Horn: and Asso... Professional Service Folds & Waiker TrustA As LegalF Fees and Comprehensive Planning Lewis Oil Co., Inc.: -805.55 -299.43 -175.00 -5,131.43 -27,135.25 -10,009.64 -7,727.64 5,583.45 -81.34 -24,609.96 -500.00 -541.70 -17.50 -548.56 -295.92 -562.49 -300.00 -71.16 -442.00 -115.96 -4,500.00 -805.55 -562.49 -127.69 -278.37 -1,888.46 -100.00 -42030 -949.60 -139.10 -2,470.01 -215.49 -353.00 -319.98 -216.00 -110.00 -28.86 -250.00 -575.00 -300.00 -300.00 -300.00 -300.00 -75.00 -521.52 -27.50 3,634.80 -7,727.64 -300.00 -300.00 -273.30 -273.30 -6,523.95 -5,131.43 -100.00 -1,952.50 -2,023.60 -177.40 -443.88 -480.63 -221.86 -275.00 -562.49 -115.96 901.40 -854.48 -127.92 -110.00 -5,210.96 8,094.00 -339.42 -180.03 -575.00 -7,400.00 5,000.00 -311:32 Page1 10/01/2024 HMI IMP-22551& 22712 Alachua County BOCC Hazardous Material registration Cust#1811. Utilities (Roads, Streets) Insurance toner city hall phones Insurance Acct# #RIE4006974983383 Insurance Professional Services Postage 2024 Fallb ball Retirement 1 Insurance Credit Card Tsheets Utilities REFUND CCF Rental 9/29/2024 REFUND CC Rental 10/12/24 REFUND CC Rental 10/6/24 REC Acct# #A ARCHE006 toner Insurance REFUND CC Rental 9/14/24 REFUND CCF Rental 10/26/24 Utilities Retirement Insurançe Insurance City! hall phones FUEL Insurance insurance payroll deductions Insurance Tsheets Credit Card Insurance Office Supplies Utilities Diesel 10/03/2024 Travel" 10.3.24ACH Johnathan Berger ACH See Attached 10/12/2024 35702396835041109 Canon Financial Servic... Copy machine contract! NEW FY2022 Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill 12:52P PM 02/04/25 City of Archer- General Fund Transaction List by Date October 1, 2024 through February 4,2 2025 Name Waste Pro Gainesville TrashF Pickup Liberty National Sew What Duke Energy Clay Electric Cooperative Utilites Folds & Walker Trust/ A. Professional Services Verizon Wireless Liberty National Levy. Jones Inc. Colonial Life Clay Electric Cooperative Streets Utilities Quadient Finance USA... Postage Stamps Duke Energy Kimley-Horn: and Asso... Professional: services Waste Pro Gainesville Trash and Debris pick up Orkin Pest Control Renaissance Printing 4x6 post cards Quadient Finance USA.. Postage AFLAC Sissines Kennard Ace! Hardware ACCT#1 10102 Neopost Canon Financial Servic... copier printer Intuit Orkin Pest Control GRU Ameris Visa Quadient Finance USA... Postage Lewis Oil Co., Inc. KennardA Ace Hardware Public Works! Hardware Waste Pro Gainesville Waste Collections Two Fold Water Inc. Monthly Water Service Edmunds GovTech Staples Advantage Intuit Humana Alachua Today Verizon' Wireless Orkin Pest Control Orkin Pest Control Staples Advantage Staples Advantage Dallas M.I Lee Salena Robinson Tameka Pitts Sew What Domain Host Clay! Electric Cooperative Insurance Clay Electric Cooperative Electric Utilities Liberty! National Canon Financial Servic... Copier Contract Charger Colonial Life Beltz Liquidy Wastel Ma..i Septic Tank Pump Out AFLAC GRU Duke Energy Cox Communications internet/ /cable Cox Communications cable/ /internet Cox Communications cable/ /internet Cox Communications internet GRU Wastel Pro Gainesville trasha and debris pick up Folds & Walker Trust/ Ans servicesf forr month of. January: 2025 Folds & Walker Trust/ Ans monthly services Globel Life-Life Clay Electric Cooperative Utilities Roads and Streets Alachua County Tax C. Postage Cost for 20241 taxr notices Staples Advantage Domain Listings Dallas M. Lee Newberry cityo of Lewis Oil Co., Inc. Orkin Pest Control Dave Symonds Humana Type Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Sill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Sill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Bill Date 11/30/2024 3146137 12/01/2024 887762 12/03/2024 E21383 12/03/2024 64616 12/06/2024 156494 12/06/2024 7894626 12/06/2024 65465156 12/09/2024 952586 12/11/2024 99733 12/11/2024 785564 12/12/2024 453467 12/12/2024 168359 12/12/2024 215453 12/12/2024 1564949 12/13/2024 788556 12/16/2024 235346 12/16/2024 33050000 12/16/2024 7855698 12/18/2024 365584 12/19/2024 IN695739 12/19/2024 OCT/NOV2024 12/20/2024 8466212 12/20/2024 665488 12/20/2024 922348 12/20/2024 846516 12/23/2024 661950 12/23/2024 4761661 12/27/2024 1641148488 12/31/2024 418157 12/31/2024 10102 12/31/2024 0000620584 01/01/2025 57000 01/02/2025 23-IN3648 01/03/2025 7003581184 01/03/2025 79567 01/03/2025 994233 01/05/2025 3236 01/07/2025 10316469 01/08/2025 53801 01/08/2025 53801 01/08/2025 7003074979 01/08/2025 7003176104 01/08/2025 107&108 01/08/2025 234315 01/08/2025 467346 01/08/2025 ES21401 01/08/2025 B-08-20 01/09/2025 9431694 01/10/2025 1924687 01/10/2025 32486 01/12/2025 37815833 01/14/2025 934995 01/15/2025 50571 01/17/2025 561796 01/21/2025 45268 01/22/2025 26498 01/22/2025 46016 01/22/2025 846649 01/22/2025 326599 01/22/2025 86629 01/23/2025 848949 01/23/2025 753256 01/27/2025 5475 01/29/2025 5616165 02/01/2025 35411 02/03/2025 5595164 02/03/2025 1515156 02/03/2025 31944 02/03/2025 DL-1854-1070 02/03/2025 9325478 02/03/2025 1449 02/03/2025 1000519 02/03/2025 53801 02/03/2025 34638 02/03/2025 4752 02/03/2025 5193 02/03/2025 1669795 Num Memo Amount -8,094.00 -295.92 -184.02 -262.07 -127.95 -5,000.00 -513.22 295.92 -37.75 -173.94 -127.95 -213.78 -6,517.33 -115,055.00 -8,094.00 -207.10 -129.20 -213.78 -901.40 -630.33 -312.22 -1,005.19 -562.49 -120.00 -207.10 -575.00 9,768.28 -300.00 -630.36 -151.62 -8,094.00 -1,953.20 -28,245.00 -47.95 -2,801.00 -386.12 -239.85 -513.10 -332.75 -207.10 -93.02 -39.06 -2,018.75 -300.00 -300.00 -1,078.06 -225.00 -127.83 -38.37 -295.92 -267.85 -115.96 -450.00 -901.40 -575.00 5,062.48 -537.00 -479.97 -479.97 -324.00 -575.00 -8,094.00 -5,000.00 -100.29 -5,000.00 -295.92 -127.83 -73.72 -119.07 -288.00 -1,045.00 -660.00 -483.24 -23.70 -173.85 -3,263.50 -2,023.68 -386.12 Page 2 Insurance Junior City Commison Shirts Utilities Cityk Halll Phones Insurance papert towels Insurance Utilites Pest Control Insurance BW Images and Color Images postage Timesheets Pest Control utilities Credit Card Fuel Gas and! Diesel Software Office Supplies payroll insurance Advertising City Hall Phones Sentricon Renewal Pest Control Services office supplies office supplies Professionial Services Community Center Rental Deposit Refund Community Center Rental Deposit Refund Public Works and Office Uniforms website subscription Insurance Life Accidental insurance Street And CC Utilities utilites utlities 01/28/2025 171D-DHY1-6KQG Amazon Capital Services American Flags Globel life! Insurance Copy Paper Annual Membership professional Services Buckett truck of hoilday lights 131.10 gallons diesel preventive pest control Aqua Gold tow well #1 Insurance USG Water Solutions 75,000 elevated park Quarterly Emerald Data Partners ITs support, managed services, consulting, Vm CITY OF ARCHER RCHER II. Guest Agenda Item 1: ACPO, Fee Waiver Request for May 10th, Maddox Park, Community Arts Festival Staff Recommendation: Approve fee waiver request. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation Pagelofs Rental Use Agreement Phone: 352.495.2880 Fax: 352.495.2445 Archer Community Center, Senlor Center, Wilson Robinson and Maddox Parks Rental Contact information Contact Name: Address: City State Zip contact numbers) Email: Phone! Email: Descripelon af Rental Date of Rental: Organization Name: fnequiredk Wo argoniasblan Is spansoring restal) Isy your Organization Tax Exempt? Type of event: Number of Expected Attendees: Select Rental Jocstlon Lanrtion afEwnt JESSIE MOSES 2 RO.B0x 6o1 ARCHER FIORIA 32618 Phone Numbers (please provide the best bwo 1. 352-228 -479141 2. jessia mosasira GmAil.cOM Additional Contact Name: (required) TAMLA Lticks 352-258 : 4908 hick-75 egml.com MAY 1otL, 2025 ACP o No V Yes (y yes, plesse provide Certicate afs Examption with Agreemest) COMuntTY - ARts PesTsyal 100 Price Archer Community Center : Ollle Mae Senior Center : Maddox Park** Deposit Community Center Deposit Other Locations $300.00 first 4 hours; $50.00/hour over 4; or s00p083ami0pcpm $50.00/ (min 4 hours); 525.00/hour over 4 $50.00/ (first 41 hours, $25 /hour after first 4) Wilson Robinson Park Ballfields*** $100.00/0-4 hours; $25.00/hour over 4; lights $40.00 per hour Wilson Robinson Park Pavilion*** $1c0/imin 4 hours), $25.00/hour over 4; (lights $20.00/hour) $300.00/event; Sound/Audlo Visual $500.00/event plus $30.00/hour: staff; $100.00/event "SpecalRote! Monday throagh Thusdey $200.00 830am-0:00pm. Special Wedding Package. $r,000 ee Optlanal Cleamhgfee $25000; extended overtime charges $snao! first hour, $a0.00 secand howr, $120.00 eoch additional eewsan Robinson. Parke and Maddax Perk Clase at 800 PM aless speclal arraagemenh ave mode in advance with MGR Rental Tmer Setup Time: Event Time: Breakdown Time: Total Rental Time: Deposit Amount Colllerbed: Date Processed: Processed by: Type af Payment: Tact Ewempt? 13 AM/ /EMto_ L AM KPM) Total Setup Time: I AM, /PM to PM/ PM) Total Event Time 6o 7 AM/ /PMto 8 AM/PM Total Breakdown Time: 8 (add total hours of Setup, Event & Breakdowe times) FOrACK/SCEC Lse Final Payment: Date Processed: Processed by: Type afP Payment: TaxzE Exempe? Ssanned? Ves No orDehit Inchaded? Reseipt Ves No Page 2of5 Rental Use Agreement Phone: 352.495.2880 Fax: 352.495.2445 Archer Community Center, Senlor Center, Wilson Robinson and Maddox Parks City of Archer and Sponsar hereby agree that Sponsor shall have the right tor rent the selected location as set forth abave, subject to the following terms and conditions: Reservations & Security Deposit: ON F1B No event is officially reserved and placed an the calendar until: 1. This Rental Use Agreement is signed and returned by Sponsor to the Archer City Manager or his designee. Ai fully executed contract approved and signed by the City Manager confirms the Thea appropriate security deposit* is submitted with completed Rental Use Agreement Payment vio Credit/Debit cardi is, preferred. Please complete Credit/Debit Card Ifalcohol is served, a credit card must be placed onj file for possible damages, Please submit a check made payable to City of Archer and write your event date in the The specified security deposit is refundable in its entirety ifthere are. no damages incurred to the space rented for the event per this Rental Use Agreement. The City Manager has 30 days to refund the security deposit to the authorized credit/debit card. Ifthere are damages, these deposit funds willl be used to reimburse the City of Archer for any damages caused by Sponsar and any additional cleanup made necessary! by event. Half of the rental payment is made at time of contract signing Authorization Form attached. there ar no exceptions to this: CC# memol line. Sponsor. WAVIEA 2. Cost & Payment PBB A Upon receipt of the executed Rental Use Agreement and the appropriate security deposit, the Sponsor agrees to pay halfoft the total "Use Fee", which covers set-up, insurance, and management fees. Use Fee: $ B. The balance of the Use Feei is due 7 days prior to the setup of the event. +Deposits Total, Balance af Use Fee due 7 days priar tor event date. in the amount of $ 3. Cancellation: Ifthe Sponsor provides Archer City Manager with written notice of cancellation more than ninety (90) days prior to the event, the security deposit and Half Use Fee paid upon execution of the Agreement shall be refundedi in full. Please note: the Half Use Fee will take upi to two weeks lfthe! Sponsor cancels within ninety (90) days of the date of the event, the Half Use Fee shall not be refunded to Sponsor unless cancellation is duei to areasoni inj paragraph 14 Cof this torefund. agreement. The security deposit will be refunded ini full Smoking: Archer properties. Smoking is prohibited in the Archer Community Center, the Ollie Mae Senior Center and all other City of Page 3of5 Rental Use Agreement Phone: 352.495.2880 Fax: 352.495.2445 Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks Food and Beverages: 5. A. Please indicate if alcoholic beverages will be served at the event. YES NO Ifyes, the sponsor shall make arrangements with ASO for onsite coverage inside and outside during the entire event. The number of officers will be determined by the number of attendees. B. All persons participating ini the City of Archer approved events must adhere to FloridaStatute 562.11re regarding alcoholic beverages. FS562.11 - iti is unlowful for any, person to sell, give, serve, or permit to be served acoholic beverages to a person under. 21 years of age or to permit a person under 21 years ofage to h Ifacaterer is used, the caterer is responsible for cleanup of the entire kitchen (refer to Section 7.) D. While food and beverages are permitted at most autdoor venues and parks, food and beverages consume such beverages an the premises. Failure to do so could result in additional charges to! Sponsor. arel NOT PERMITTED inside the Splash pad fencing area. 6. Set-up/items Requested: A Sponsor shall meet with an Archer City Staff representative at least two weeks prior tot the event to finalize room layout and equipment needed for the event. If Spansor fails to meet with an Archer City Staff representative at least two weeks priar to the event, Archer City Manager, at its option, may B. Alls set-up arrangements, including point of delivery afset-up equipment and personnel, arrival af caterers, flowers, etc., must be confirmed with the Archer City Staff no less than two weeks prior deem Sponsor as having cancelled the event. to event. Yes_ Kitchen: (Archer Community Center/Ollie Senior Center) Ifutilized, kitchen and equipment must be thoroughly cleaned D. Tables and chairs: (Archer Community Center/Ollie Senior Center) No_ lfutilized, all tables and chairs must be wiped dawn and returned to the storage claset. Capacity: tables and chairs 150 (banquet style); Chairs only 216 (auditorium style/Community center) Number tables Number Chairs_ 7. Clean-up: The Archer Community center, Ollie Mae Senior Center, Wilson Robinson Park and Maddox Park shall be left in1 the same condition asi it was prior to the event. Tables and chairs should be stored in appropriate spaces. The Archer City Staff member on: site is not respansible for deanup. The Sponsor is responsible for thei following clean up before the departure time listed in this Rental Use Agreement: Removal and proper disposal of food, beverages, and garbage from all receptacles usedi in room o Dumpster for garbage disposal is located outside of the Staff Entrance to the leftin the rented (this does noti include restroom areas) Staff Parking lot Sweeping of floors Wipe down of all equipment used,ie. tables, chairs, counter space, etc. Please report any issues with cleanup or damages to staff member on site. Page 4of5 Rental Use Agreement Phone: 352.495.288D Fax: 352.495.2445 Archer Community Center, Senlor Center, Wilson Robinson and Maddox Parks Departure: If the event extends beyond the reservation time, the Sponsor will pay to City of Archer $200 per hour for each excess hour the event extends. A partial hour willl be considered as a whoie hour in determining the additional sums to be paid to City of Archer. Sums will be rendered through the $200 security deposit or the staff person working the event may collect this fee before sponsor leaves the facility. 9. Event Changes: A Any request for changes in time, number of people, set-up, etc., desired by Sponsor must be made in writing and forwarded to the City Manager at least two weeks prior to the event. While the City Manager will try to accommodate Sponsor's changes, Sponsor understands that due to limitations in space and personnel, the City Manager may not be able to do so. The decision to accommodate Sponsor's changes shall be solely at City Manager's discretion. Any changes approved by City B. Event facilities arel based on the anticipated number of guest. The City Manager reserves the right toa adjust room assignment! based on Sponsor's final guarantee and reserves the right to move the event to comparable meeting or banquet rooms other than those appearing in the Agreement. A The individualnamed: as the Sponsar'scontact, person on page 1 of this Agreement shall act as manager of the event, ensuring that all aspects oft the event comply with City of Archer policies and guidelines. Thisi includes, buti isnotl limitedt to, the activities oft the florists, Pmfomesandermetanes delivery personnel, and caterers. Sponsor's contact person shall also serve as Sponsor's agent for the receipt of notices under this Agreement, at the address shown as the Sponsor's address on page 1 of this B. Changes to aforesaid representative and addresses may be made by written notice sent to the Manager shall be notedi in writing- 10. Sponsor Representative: Agreement. appropriate address. 11. Damage and Insurance: A Any damages shall be reported to the City Manager as soon as said damage isdiscovered. B. City Manager has the right to inspect and determine damages up to 24 hours after each event and to determine whether an outside vendor will be needed for repairs. Ifany portion of the City of Archer, its facilities or equipment is damaged by any act, omission, default, or negligence of Sponsor, its agents, employees, officers, directors, independent contractors, patrons, guests, event attendees or any person or vendor admitted to any Archer site or facility by Sponsor, Sponsor shall pay City of Archer upon demand a sum equal to the cost of repairing the damages in excess of the security deposit and restoring damaged facilities or equipment to the condition existing at the beginning of the event. In such event the Sponsor will be billed for damages above the security deposit. This amount is due upon receipt. Damage charges in excess will be charged to Sponsor'scredit/lebi: card. if a Credit/Debit Card or other means of payment is not accessible to the City Manager and Sponsor does not pay within 15 days of receipt of bill, the City Attorney then reserves the right to seek legal means of collection. All fees and charges involved with collection, including attorney fees and court costs, willi be charged to Sponsor and is due upon D. Sponsor shall indemnify and hold the City of. Archer harmless against any and alll liability imposed or claimed, including attorney's fees and court costs, arising directly or indirectly from any act or omission of Sponsor, its agents, employees, officers, directors, independent contractors, patrons, guests, event attendees or any person or vendor admitted rented facilities by Sponsor, including but not lamited to all claims relating to the injury or death of any person or damage to anyproperty. payment of damages. Page! 5of5 Rental Use Agreement Phone: 352.495.2880 Fax: 352.495.2445 Archer Community Center, Senior Center, Wilson Robinson and Maddox Parks 12. Dècor: Décor (over and above the use of centerpieces and plants) must be approved in advance by the City Manager. No confetti, glitter, rice/bird seed, or similar items may be used in the Community Center or Ollie Mae Senior Center. Candles may only be used if in an enclosure such as a globe or hurricane lamp, candles may not be taller than the enclosure. Banners, pasters, and/or flyers may not be hung or attached to walls in any event space. No banners may be hung on the exterior of the Community Center or Ollie Mae Senior Center without permission from the City Manager. 13. Parking: The Archer Community Center and Ollie Mae Senior Center have a designated parking lot. Parking is available there without restrictions after regular business hours. Street parking is not suggested nor permitted. Parking regulations apply to ALL vehicles. Catering and delivery parking is at the direction of the City Manager. 14. Miscellaneous: A This Agreement includes all the terms and conditions agreed upon by the parties and no oral agreements or representation shall be valid or binding upon the parties hereto, and this Agreement may not be modified in any manner except by written agreement signed by both partieshereto. . Ifthe event contemplated by this Agreement cannot take place due to an event beyond control of the parties, including, but not limited to, war, riot, terrorism, explosions, floods, fires, tornados, hurricanes, then neither party will be liable for any damages due to the cancellation of the event. D. The Agreement shall be construed in accordance with the laws of the! State of Florida and any disputes hereunder shall be resolved in the courts situated in Alachua County, State ofFlorida. E. Ifacourt of competent jurisdiction invalidates any provision of this Agreement, then all of the remaining provisions of the Agreement shall continue in' full force and effect. F. City of Archer shall not provide copying, printing, faxing, or computer use under any G. Sponsor shall ensure that Sponsor and its agents, employees, officers, directors, independent contractors, patrons, guests, event attendees or any person or vendor admitted to any facility/site by! Sponsor shall comply with the City of Archer rules, regulations and policies B. This Agreement is not binding until executed by all parties. circumstances. applicable to its use. The parties herein have read and agree on the above terms and conditions. ESSLE MOSES 12 - M Ja Printed Name Signature 1-10-25 Date City of Archer Representative Printed Name City of Archer Representative Signature Date CITY OF ARCHER ARCHER II. Guest Agenda Item 2: Special Event Permit Application, Florida Track Club, March gth, Archer Braid Trail, 5K and 10k Run Staff Recommendation: Consider approving the special events permit application. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation CITY OF ARCHER, FLORIDA SPECIAL EVENT PERMIT APPLICATION Florida Track Club/Linda Bloom Name of Applicant(s): Address: PO Box 358861 (please use address below) Gainesville, FL 32635-8861 City, State, Zip Code: Telephone: Address: City, State, Zip Code: Telephone: (352)214-2858 NA Linda Bloom Name of Applicant's Agent (ifa applicable): 2302 NW 15th PI Gainesville, FL 32605 A Special Events Permit is requested in conformity with the City of Archer Code ofOrdinances toj permit the following special event: A. Type of Special Event: 5k and 10k run B. Date and Time: March 8, 2025 at 8 am C. Expected Number of Participants: 100 D. Expected Number of vehicles on site during event: 80 F. Location ofs special event and off-site parking: E. Expected Duration: Event set-up at 6:30 am and clean-up finished by 11:00 am The run will start at the Archer-Braid trail head and go east on the trail towards Gainesville for 3.1 miles and back. We are requesting to place 2 porta potties at the edge of Maddox field next to the Save A Lot parking lot and registrationtables In the trailhead parking Tot. see below for parking G. Routes relating to the special event, including pedestrian routes between off-site parking and the special event: We are requesting parking at Los Avina Mexican Restaurant, the Post Office, Archer City Offices, and the Archer Community Center. Pedestrians will travel along the sidewalks from parking areas to the trail head crossing at the traffic tight at SWArcher Rd-andN:Unlversly, Ave. H. Any special needs or circumstances affecting the choice oflocations or routes: None SPECIAL EVENTS PERMIT APPLICATION Legal Description: Total acreage ofland to be considered under this application: Future Land Use Plan Map Category: Zoning District: 2 A previous application for special event permit: (We used this location on 11/22/2020 for a15kr run) X was made with respect to these premises, Application No. was not made with respect to these premises. Ihereby certify that all of the above statements and the statements contained in any documents or plans submitted herewith are true and correct to the best ofmy knowledge and belief. Iftitle holder(s) are: represented by an agent, al letter of such designation from the title holder(s) addressed to the Land Development Code Administrator must be attached. Linda Bloom Applicant/Agent Name (Type or Print Name) BBC Applicant/Agent Signature 2/5/2025 Date FOR OFFICE USEC ONLY Date Filed: SPTU Application No. Fee. Amount: Receipt No.: Paid: Date of Planning and Zoning Board public hearing (ifa applicable), Date Notice published (ifa applicable) Newspaper (ifa applicable) Date of City Commission public hearing (if applicable) Date Notice published (if applicable). Newspaper (ifapplicable) Granted: Page 13 NOTICE TO APPLICANTS FOR SPECIAL EVENT PERMITS The following is required to bes submitted along with the application for Special Event Permit. a. Site plan at an appropriate! scales showing proposed placement oftemporarys structures on thej property; provisions for ingress and egress, off-street parking and off-street loading areas, and refuse and service areas; and provisions for rest rooms; b. Plans showing proposed locations for electric generators if applicable; NA Proposed signs and lighting, including location, type, dimensions and character; Ownersacimowladgemen and Consent (IfApplicanti isi not Owner ofthep property). C. d. AND NA PROOF OF LIABILTY INSURANCE NAMING THE CITY AS AN ADDITIONAL INSURED MUST BEI PROVIDED TO THE CITY WITHIN FIVE (5) DAYS OF ISSUANCE OF PERMIT OR TWO(2)DAYS) PRIORTO! EVENT, WHICH EVER OCCURS FIRST. Attached maps show locations of the trail nead/registration, porta potties and running route in red, along with parking and pedestrian routes toi the trail head in blue. Page 14 S & - @ niversity Ave AN 6 69 Trciy head Maddox Field - NAPAAuto Parts- B&LAuIOParts Autopartsstore) Wordof Faith Deliverancer Church Archer Ace Hardwarg Hardwaregtore Bar as Archer Church ofthe Nazarene Recently viewed Pe ArcherCity Offices SW 134thAve Dollar General (6) Dollar store SW-135th Ave SW 135th Ave SW County Rd346 SW County Rd346 United States Postal Service Recenily viewed Young's Kitchen Fast Food SW.137th/Ave Community Center SW.137th/Ave SW137thA Ave SW137thA Ave SW 137th Ave Archer Google ms endE ProdustF: CITY OF ARCHER ARCHER VI.Old Business Agenda Item 1: Ordinance No. 05-2024, Declaring a Moratorium on the Acceptance of Applications and Processing of Applications for Conditional Use Permits Within the Industrial, Light and Warehousing (ILW) and Industrial (I) Zoning Districts for a Period of One Year (first reading) Staff Recommendation: Approve Ordinance No. 05-2024 Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/DisaPprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX: 39. - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 ORDINANCE NO. 05-2024 AN ORDINANCE OF THE CITY OF ARCHER, FLORIDA, DECLARING A MORATORIUM ONTHE. ACCEPTANCE OF APPLICATIONS AND PROCESSING OF APPLICATIONS FOR CONDITIONAL USE PERMITS WITHINTHE INDUSTRIAL, LIGHT AND WAREHOUSING (ILW).ANDI INDUSTRIAL (I) ZONING DISTRICTS FOR. Al PERIOD OF ONE YEAR; PROVIDING FOR PROHIBITION; PROVIDING FOR CONFLICTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING AN WHEREAS, Section 166.021, Florida Statutes, as amended, empowers the City Commission of the City of Archer, Florida, hereinafter referred to as the City Commission, to prepare, adopt and WHEREAS, Sections 163.3161 through 163.3248, Florida Statutes, as amended, the Community Planning Act, empowers and requires the City Commission toj prepare, adopt and implement a WHEREAS, Section 166.021, Florida Statutes, as amended, empowers the City Commission of the City of Archer, Florida, hereinafter referred to as the City Commission, toptepare, adopt and enforce WHEREAS, Sections 163.3161 through 163.3248, Florida Statutes, as amended, the Community Planning Act, requires the City Commission toj prepare and adoptregulations concerning the use ofl land WHEREAS, the Planning and Zoning BamdpfgeciydArhet, Florida, hereinafter: referred to as the Planning and Zoning Board, has been designatedas theLocal Planning Agency oft the City of WHEREAS, the City Commission desiresto amend the City of Archer Land Development Code, hereinafter referred to as thel Land Development Çode in order to determine procedures and methods to continue to preserve and protect the health,safèty, and welfare ofthe citizens oft the City; and WHEREAS, the City Commission,at: aj public meeting held on November 12, 2024, adopted la motion directing the City Attorneyto draft a moratorium ordinance for review and approval by the City Commission prohibiting the.submittaland: review of applications for industrial uses and, at aj public hearing held on. January, 13, 2025,the City Commission revised the scope of the moratorium to be limited to the acceptance and processingofa applications for conditional use permits within the Industrial, Light and Warehousing (ILW) and.Industrial (I): zoning districts for aj period of one year in order for the City Commission to develop and adopt amendments concerning conditional use permits within the Industrial, Light and Warehousing (ILW) and Industrial (I) zoning districts for the Land Development Code; WHEREAS, a duly noticed Planning and Zoning Board, serving also as the Local Planning Agency, public hearing was conducted for the consideration ofs said industrial uses moratorium ordinance, where public comment was heard, on January 6, 2025, which resulted in a recommendation of denial; and WHEREAS, two duly noticed City Commission public hearings were held for the consideration ofa proposed moratorium on the acceptance and processing of applications for conditional use permits within the Industrial, Light and Warehousing (ILW) and Industrial (I) zoning districts, where public comment was heard, on February 10, 2025 and March 10, 2025, with both public hearings being held EFFECTIVE DATE; PROVIDING AN EXPIRATION: DATE implement a comprehensive plan; comprehensive plan; land development regulations; and water to implement a comprehensive plan; Archer, Florida, hereinafter: referred to as thel Local Planning Agency; after 5:00 p.m. Page 1 of3 NOWTHEREFORE, BEI IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA, THAT: Section 1. Findings. The City Commission finds and declares the following findings: a. That all the statements set forth in the preamble to this ordinance are true and correct; b. That there exists a need to impose ai moratorium on the submittal and review ofa applications for conditional use permits within the Industrial, Light and Warehousing (ILW)a and Industrial (I) zoning districts,as set forth hereinafter in order to fulfill the City's constitutional responsibility and statutory obligation toj protect thel health, safety, and welfare oft the citizens of the City; and C. That the purpose oft this ordinance is to enable the City Commission sufficient time to review and consider amending the Land Development Code related to conditional use permits within the Industrial, Light and Warehousing (ILW) and Industrial (I) zoning districts. Section 2. Prohibition. As to any property located int the incorporated area of the City, there is hereby declared ai moratorium upon the acceptance and processing of applications for conditional use permits within the Industrial, Light and Warehousing (ILW) and Industrial (I): zoning districts for a period ofone year. No applications for conditional use permits within the Industrial, Lightiand Warehousing (ILW) and Industrial (I)zoning districts shall be accepted or processed, or permits for conditional use permits within thel Industrial, Light and Warehousing (ILW) and Industrial (I): zoning districts shall bei issued between Section 3. Severability. If any provision or portion oft this ordinancei is declared by any court of competent jurisdiction to be void, unconstitutional. or unenforceable, then all remaining provisions and Section 4. Conflict. All ordinances or parts of ordinances in conflict herewith are. hereby suspended March 10, 2025 and March 9, 2026. portions ofthis ordinance shall remain in full force agd effect. during the time period set forth in Section 2, to the extent ofs such conflict. Section 5. Effective Date. This ordinance shall beçome effective upon adoption. Section. 6. Expiration Date. This ordinance shal'expire on March 9, 2026, unless earlier terminated or Section 7. Authority. This ordinancei 1S adopted pursuant to the authority granted by Section 166.021, Florida Statutes, as amended, and Sections 163.3161 through 163.3248, Florida Statutes, as amended. further extended by ordinance. PASSED UPONEIRSTREADING on the10th day of February2025. PASSED. AND DULY ADOPTED UPON SECOND AND FINAL READING, in regular session with a quorum present and voting, by the City Commission this day of 2025. CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA Attest: Deanna Alltop, Interim City Manager Fletcher J. Hope Jr., Mayor Page 2 of3 APPROVED. ASTO FORM. AND LEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney > Bas Page 3 of3 Business Impact Estimate This form should be included in the agenda packet for the item under which the proposed ordinance is to be considered and must be posted on the City's website by the time notice oft the proposed ordinance is published. Proposed ordinance's title/reference: ORDINANCE NO. 05-2024 AN ORDINANCE OF THE CITY OF ARCHER, FLORIDA, DECLARING AI MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS AND PROCESSING OF APPLICATIONS FOR CONDITIONAL USE PERMITS WITHIN THE INDUSTRIAL, LIGHT AND WAREHOUSING (ILW) ANDI INDUSTRIAL (1)Z ZONING DISTRICTS FOR Al PERIOD OF ONE YEAR; PROVIDING FOR PROHIBITION; PROVIDING FOR CONFLICTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING. AN EFFECTIVE DATE; PROVIDING AN EXPIRATION DATE This Business Impact Estimate is provided in accordance with section 166.041(4), Florida Statutes. Ifone or more boxes are checked below, this means the City is of the view that a business impact estimate is not required by state law' for the proposed ordinance, but the City is, nevertheless, providing this Business Impact Estimate as a courtesy and to avoid any procedural issues that could impact the enactment of the proposed ordinance. This Business Impact Estimate may be revised following its initial posting. The proposed ordinance is required for compliance with Federal or State law or The proposed ordinance relates to the issuance or refinancing of debt; The proposed ordinance relates to the adoption of budgets or budget amendments, including revenue sources necessary to fund the budget; The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant or other regulation; financial assistance accepted by the municipal government, The proposed ordinance is an emergency ordinance; The ordinance relates to procurement, or The proposed ordinance is enacted to implement the following: a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development orders, development agreements and development permits; b. Sections 190.005 and 190.046, Florida Statutes, regarding community development districts; 1See Section 166.041(4)(c), Florida Statutes. 1 Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code. Ina accordance with the provisions of controlling law, the City hereby publishes the following information. 1. Summary of the proposed ordinance (must include a statement of the public purpose, Ordinance 05-2024 will ensure the city can properly address Comp Plan amendments to conditional use permits within the Industrial zones. These amendments will address any such as serving the public health, safety, morals and welfare): potential public health, safety and welfare concerns for the citizens. 2.A An estimate of the direct economic impact of the proposed ordinance on private, for- (a). An estimate of direct compliance costs that businesses may reasonably incur; (b) Any new charge or fee imposed by the proposed ordinance or for which businesses (c) An estimate of the City's regulatory costs, including estimated revenues from any new Thel business impacts would be costs due to delays in opening a business in the Industrial zones that currently require a conditional use permit. The cost estimates would be specific 3. Good faith estimate oft the number of businesses likely to be impacted by the proposed profit businesses in the City, if any: will be financially responsible; and charges or fees to cover such costs. to the type of business and would vary dramatically. ordinance: Four. 4. Additional information the governing body deems useful (if any): 2 NOTICE OF AN MORATORIUM INDUSTRIAL CONDITIONAL USE PERMITS The City Commission of the City of Archer, Florida proposes to declare ai moratorium on the accepting and/or processing of applications fori industrial conditional use permits within the area shown on the map Ordinance No. 05-2024 (Application No. M: 24-01) is an ordinance by the City Commission, declaring a temporary moratorium on the accepting and/or processing of applications for conditional use permits within the INDUSTRIAL, LIGHT AND WAREHOUSING (ILW) ANDI INDUSTRIAL (I): zoning below by adopting Ordinance No. 05-2024. districts for aj period ofo one-year. City of Archer Feer 3,000 GtyLimits The first of two public hearings onj proposed Ordinance No. 05-2024 will be held on February 10, 2025 at 6:00 p.m., or as soon thereafter as the matter can be heard in the City Commission Chamber, City Hall, located at 16870 Southwest 134th Avenue, Archer, Florida. Ordinance No. 05-2024 was previously noticed for a public hearing on January 13, 2025. Page 1of2 ORDINANCE NO. 05-2024 AN ORDINANCE OF THE CITY OF ARCHER, FLORIDA, DECLARING Al MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS AND PROCESSING OF APPLICATIONSFOR CONDITIONAL USE: PERMITS WITHIN THE INDUSTRIAL, LIGHT AND WAREHOUSING (ILW) AND INDUSTRIAL (I). ZONING DISTRICTS FOR A PERIOD OF ONE YEAR; PROVIDING FOR PROHIBITION; PROVIDING FOR CONFLICTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING. AN EFFECTIVE DATE; PROVIDING AN EXPIRATION DATE At the aforementioned public hearing, all interested parties may appear to be heard with respect to A copy of Ordinance No. 05-2024 is available for public inspection at the Office oft the Interim City Manager, City Hall, 16870 Southwest 134th Avenue, Archer, Florida, during regular business hours. All persons are advised thati ift they decide to appeal any decisions made at the above referenced public hearing, they will need ai record oft the proceedings, and that for such purpose they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon Persons with disabilities requesting reasonable accommodations to participate in this proceeding should contact the Interim City Manager, at 352.495.2880 or via Florida Relay Service 800.995.8770 (voice), or Ordinance No. 05-2024. which the appeal is to be based. 800.955.8771 (TTY), at least 481 hours prior to thej proceedings. Tol be published as a display advertisement no less than two columns wide with the title - NOTICE OF ANI INDUSTRIAL CONDITIONAL USE PERMITS MORATORIUM -1 to be at least 18 point in size in the nonlegal section oft the Alachua County Today on Januarv30. 2025. Page 2 of2 CITY OF ARCHER RCHER VI. Old Business Agenda Item 2: Ordinance Number 01-2025, Registration of Foreclosing Mortgages and Vacant Property (second reading) Staff Recommendation: Approve Ordinance Number 01-2025. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER, FLORIDA ORDINANCE NUMBER 01-2025 AN ORDINANCE, CREATING CHAPTER 8, ARTICLE V, OF THE CODE OF ORDINANCES, CITY OF ARCHER, FLORIDA, TO BE ENTITLED, REGISTRATION OF PROPERTY"; PROVIDING FOR PURPOSE, INTENT AND APPLICABILITY OF THE ORDINANCE REQUIRING THE REGISTRATION AND MAINTENANCE OF CERTAIN REAL PROPERTY BY MORIGAGEES AND VACANT PROPERTY BY OWNERS; PROVIDING FOR PENALTIES AND ENFORCEMENT, AS WELL AS THE REGULATION, LIMITATIONAND REDUCTIONOFI REGISTRABLE REAL PROPERTY WITHIN THE CITY OF ARCHER; PROVIDING FOR SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. FORECLOSING MORTGAGES AND VACANT WHEREAS, the City Commission ofthe City of Archer desires toj protect the public health, safety, and welfare of the citizens of the incorporated area of City of Archer and maintain a high quality oflife for the citizens of the City of Archer through the maintenance of structures and properties WHEREAS, the City Commission recognizes properties subject to foreclosure action or foreclosed on and vacant properties (hereinafter referred to as Registrable Properties") located throughout the City of Archer lead to a decline in community andj property value; create nuisances; lead to a general decrease in neighborhood and community aesthetic; create conditions that invite WHEREAS, the City Commission has already adopted property maintenance codes to regulate building standards for the exterior ofs structures and the condition oft the property as a whole; and WHEREAS, the City Commission recognize in the best interest of the public health, safety, and welfare a more regulated method is needed to discourage Registrable Property Owners and Mortgagees from allowing their properties to be abandoned, neglected or left unsupervised; and WHEREAS, the City Commission has a vested interest inj protecting neighborhoods against decay caused by Registrable Property and concludes that it is in the best interests of the health, safety, and welfare ofits citizens and residents to impose registration requirements ofl Registrable Property located within the City of Archer to discourage Registrable Property Owners and Mortgagees from in the City of Archer; and criminal activity; and foster an unsafe and unhealthy environment; and allowing their properties tol be abandoned, neglected or left unsupervised. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF SECTION 1. CHAPTER 8, ARTICLE V OF THE CODE OF ORDINANCES OF THE CITY OF ARCHER, FLORIDA: City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 2of12 ARCHER IS HEREBY CREATED AS FOLLOWS: Sec. 8-90. PURPOSE ANDI INTENT. Itis the purpose and intent of the City Commission to establish a process to address the deterioration, crime. and decline in value ofCityofArchern neighborhoods caused by property with foreclosing or foreclosed mortgages located within the City of Archer, and to identify, regulate, limit and reduce the number of these properties located within the City of Archer. It has been determined that Owner-occupied structures are generally better maintained when compared to vacant structures, even with a diligent off-site property Owner. Vacant structures or structures owned byi individuals who are economically: strained and unable to meet their mortgage obligations are often not properly or diligently maintained, which contribute to blight, declined property values, and have a negative impact on social perception of the areas where they are located. Itis the City Commission's further intent to establish a registration program as a mechanism to help protect neighborhoods from becoming blighted through the lack of adequate maintenance of properties that are in Foreclosure or Foreclosed, and to provide a mechanism to avert foreclosure actions through timelyintervention, education, or counseling of property Owners. Sec. 8-91 DEFINITIONS The following words, terms. and phrases. when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning. Default shall mean that the mortgagor has not complied with the terms of the mortgage on the property, or the promissory note. or other evidence oft the debt, referred to in the mortgage or deed Enforcement Officer shall mean any law enforcement officer, building official, zoning inspector, code enforcement officer, fire inspector. building inspector, or other person authorized by the City Evidence of Vacancy shall mean any condition that on its own, or combined with other conditions present, would lead a reasonable person to believe that the property is vacant. Such conditions may include. but are not limited to: overgrown and/or dead vegetation: past due utility notices and/or disconnected utilities: accumulation of trash junk or debris: abandoned vehicles, auto parts and/or materials: the absence of furnishings and/or personal items consistent with habitation or occupancy: the presence of an unsanitary, stagnant swimming pool: the accumulation of newspapers. circulars, flyers and/or mail: statements by neighbors. passers-by, delivery agents or government agents: and/or the presence of boards over doors. windows or other openings in Foreclosure or Foreclosure Action shall mean the process by which ap property.placeda as security forar real estate loan, is sold at public sale to satisfy the debti ifthe borrower defaults. Al Foreclosure oftrust. of Archer to enforce the applicable code(s). violation of applicable code. City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 3of12 orl Foreclosure Action is deemed commenced uponal Mortgagee's filing C ofal Notice ofLis Pendens Mortgagee shall mean the creditor, including but not limited to, trustees: mortgage servicing companies: lenders in a mortgage agreement: any agent, servant, or employee oft the creditor: any successor in interest; or any assignee of the creditor's rights, interests or obligations under the mortgage agreement; or any other person or entity with the legal right to foreclose on the Real Owners shall mean every person, entity,orM Mortgagee, who alone or severally with others. has legal or equitable title to any Real Property as defined by this Chapter: has legal care, charge. or control of any such property; is in possession or control of any such property: and/or is vested with possession or control of any such property. The Property Manager shall not be considered the Property Manager shall mean any party designated by the Owner as responsible for inspecting, Real Property shall mean any residential or commercial land and/or buildings, leasehold improvements and anything affixed to the land, or portion thereof identified by a property parcel or similar evidence of Default. Property, excluding governmental entities as the assignee or owner. Owner. maintaining and securing the property as required in this Chapter. identification number, located in the City of Archer limits. Registrable Property shall mean: (a) Any Real Property located in the City of Archer, whether Vacant or occupied, that is (i) subject of a Foreclosure Action: (i) has been the subject of a Foreclosure Action and a judgment has been entered but the property has not yet been sold: (iii) has been the subject ofa Foreclosure sale and title was transferred to the Mortgagee or an affiliate entity oft the Mortgagee: or (iv) transferred to the Mortgagee or an affiliated entity of the Mortgagee under a deed in lieu of Foreclosure or Foreclosure sale. The designation ofa Real Property asa Registrable Property pursuant to this subsection shall remain in place until such time as the property is sold to a non-related bona fide purchaser in an arm' s length transaction (b) Any property that is vacant for more than thirty (30) days or any cancellation ofUtility or Registry shall mean a web-based electronic database of searchable Real Property records, used by the City of Archer to allow Mortgagees and Owners the opportunity to register properties and pay Semi-Anmual Registration shall mean six (6) months from the date ofthe first action that requires registration. as determined by the City of Archer, or its designee. and every subsequent six (6) ort the Foreclosure Action has been dismissed: or Service, whichever occurs first. applicable fees as required in this Chapter. City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 4of12 required registration. months. The date of the initial registration may be different than the date oft the first action that Utilities and Services shall mean any utility and/or service that is essential for a building to be habitable and/or perform a service necessary to comply with all City of Archer codes. This includes. but is not limited to. electrical, gas. water, sewer. trash service. lawn maintenance, and Vacant shall mean any parcel ofl land in the Cityo of Archer that contains any building or structure tol be used as a residence or for commercial or industrial purposes that is notl lawfully occupied or used for its accustomed and ordinary purpose. as evidenced by conditions set forth in the definition of "Evidence ofVacancy". In the case of the use of residential property, "used for its accustomed pool maintenance. and ordinary purpose" means as aj place ofa abode. Sec. 8-92 APPLICABILITY AND JURISDICTION This Chapter applies to all Real Property within the City of Archer. Sec. 8-93 ESTABLISHMENT OF AJ REGISTRY Pursuant to the provisionsofs Section ## the CityofArcher.orits designee. shall establisharegistry cataloging each Registrable Property within the City of Archer, containing the information required by this Chapter. Sec. 8-94 INSPECTION AND REGISTRATION OF REAL PROPERTY UNDER (a), Any Mortgagee who holds a mortgage on Real Property located within the City of Archer shall perform anj inspection oft the property upon Default by the mortgagor as evidenced by the filing of a Foreclosure Action. Lis Pendens. or Notice of Trustee's Sale. Inspection means a careful examination of the property to determine occupancy and ifitisin compliance with all applicable building, maintenance. and housing codes (b). Property inspected pursuant to subsection (a) above that remains in Foreclosure shall be inspected every thirty (30) days by the Mortgagee or Mortgagee's designee. If an inspection shows a change in the property's occupancy status the Mortgagee shall, within ten (10) days ofthat inspection. update the occupancy status of the property registration. (c). Within ten (10) days of the date any Mortgagee filesa Foreclosure Action. the Mortgagee shall register the Real Property with the City of Archer Registry, and, at the time of registration, indicate whether the property is Vacant, and ifs so shall designate in writinga Property Manager to inspect. maintain, and secure the Real Property subject to the FORECLOSURE City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page5of12 mortgage underal Foreclosure Action. A separate registration is required for each property under a Foreclosure Action, regardless of whether it is occupied or vacant. a. Mortgagees who have existing registrable property on the effective date of this ordinance have 30 calendar days from the effective date to register the propertyas indicated in this section. A separate registration is required for each property, whether iti is vacant or occupied. (d), Registration pursuant to this section shall contain the name of the mortgagee and the mortgage servicer, the direct mailing address of both parties, a direct contact name and telephone number for both parties, a facsimile number and/or e-mail address for both parties, the folio or tax number, and the name and 24-hour contact telephone number ofthe property management company responsible for the security and maintenance of the (e), At the time ofi initial registration each registrant shall pay a non-refundable Semi-Annual Registration fee of $350.00 for each property. Subsequent non-refundable Semi-Annual renewal registrations of properties and fees in the amount of $350.00 are due within ten (10) days ofthe expiration oft the previous registration. Said fees shall be used to offset the costs of: (registration and registration enforcement, (2)code enforcement and mitigation related to Defaulted properties. (3) post-closing counseling and Foreclosure intervention limited to Owner-occupied persons in Default, which may not include cash and mortgage modification assistance, and (4) for any related purposes as may be adopted in the policy set forth in this Chapter. Said fees shall be deposited to a special account in the City of Archer's Department dedicated to the cost of implementation and enforcement of this Ordinance. and fulfilling the purpose andi intent ofthis Chapter. None ofthe funds provided fori in this section shall be utilized for the legal defense of Foreclosure Actions. (f) Ifthe mortgage and/or servicing on a Registrable Property is sold or transferred, the new Mortgagee 7 Servicer is subject to all the terms ofthis Chapter. Within ten (10) days ofthe transfer, the new Mortgagee shall register the property, ifr not already registered, or update the existingr registration. The previous Mortgagee(s)/ Servicer(s) will not be released from the responsibility of paying all previous unpaid fees, fines, and penalties accrued during (g) If the Mortgagee sells or transfers the Registrable Property in a non-arm's length transaction to a related entity or person. the transferee is subject to all the terms ofthis Chapter. Within ten (10) days of the transfer, the transferee shall register the property or update the existing registration. Any and all previous unpaid fees. fines. and penalties, regardless of who the Mortgagee was at the time registration was required. including, but not limited to. unregistered periods during the Foreclosure process. are the responsibility of the transferee and are due and payable with the updated registration. The previous Mortgagee will not be released from the responsibility of paying all previous unpaid fees. property. their involvement with the Registrable Property. City ofA Archer Ordinance 01-2025 Foreclosure and Vacant Property Page6of12 fines, and penalties accrued during that Mortgagee's involvement with the Foreclosed (h) Ifthe Foreclosing or Foreclosed Property isi not registered, or the registration fee isi not paid within thirty (30) days of when the registration or renewal is required pursuant to this section, a late fee equivalent tot ten percent (10%)ofthe! Semi-Annual Registration fees shall be charged for everyt thirty-dayperiod (30). or portion thereof. thej property is not registered (i) This section shall also apply to properties that have been the subject ofa foreclosure sale where title is transferred to the Mortgagee as well as any properties transferred to the Mortgagee under a deed in lieu of foreclosure or by any other legal means. Properties subject to this section shall remain subject to the Semi-Annual Registration requirement, and the inspection, security, and maintenance standards oft this section as long (k). Any person or corporation that has registered a property under this section must report any change of information contained in the registration within ten (10) days oft the change to (I), Failure ofthe Mortgagee and/or property Owner ofr record to properly register ort to modify the registration to reflect a change of circumstances as required by this ordinance isa violation of this Chapter and shall be subject to enforcement by any of the enforcement (m)If any property is in violation of this Chapter the City of Archer may take the necessary action to ensure compliance with and/or place a lien on the property for the cost of the outstanding obligation and any additional cost incurred to the property into compliance. Property. and shall be due and payable with the registration. ast the property remains Registrable Property. the City of Archer. means available to the City of Archer. Sec. 8-95 INSPECTION AND REGISTRATION OF REAL PROPERTY THAT IS NOT (a) Any Owner ofVacant property, as defined in this chapter, located within the CityofArcher shall within ten (10) days after the property becomes Vacant, register the Real Property with the City of Archer Registry. Structures that are vacant property at the time of the adoption oft this ordinance must register within fifteen (15) days oft the date this ordinance (b) Initial registration pursuant to this section shall contain at a minimum the name of the Owner, the mailing address of the Owner, e-mail address, and telephone number of the Owner, and if applicable, the name and telephone number of the Property Manager and SUBJECTTO A MORTGAGE IN FORECLOSURE takes effect. said person' s address, e-mail address. and telephone number. Cityo ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 7of12 (c). At the time of initial registration each registrant shall pay a non-refundable Semi-Annual Registration fee of $350.00 for each Vacant property. Subsequent non-refundable Semi- Annual renewal registrations of Vacant properties and fees in the amount of $350.00 are due within ten (10) days of the expiration oft the previous registration. Said fees shall be used to offset the costs of (1) registration and registration enforcement, (2) code enforcement and mitigation related to Vacant properties, and (3) for any related purposes as may be adopted in the policy set forth in this Chapter. Said fees shall be deposited toa special account in the City of Archer's Department dedicated to the cost ofimplementation and enforcement of this Ordinance, and fulfilling the purpose and intent oft this Chapter. (d) If the property is sold or transferred, the new Owner is subject to all the terms of this Chapter. Within ten (10) days of the transfer, the new Owner shall register the Vacant property, if not already registered, or update the existing registration. The previous Owner(s) will not be released from the responsibility of paying all previous unpaid fees, fines, and penalties accrued during that Owner's involvement with the Vacant property. (e), Ifthe Vacant property is not registered, or either the registration fee or the Semi-Annual Registration fee is not paid within thirty (30) days of when the registration or Semi-Annual Registration is required pursuant to this section, a late fee shall be equivalent to ten percent (10%) of the Semi-Annual Registration fee shall be charged for every thirty (30) day period, or portion thereof, the property is not registered and shall be due and payable with the registration. This section shall apply to thei initial registration and registrations required (f) Properties subject to this section shall remain subject to the Semi-Annual Registration requirement, and thei inspection, security, and maintenance standards oftl this section as long (g). Failure of the Owner to properly register or to modify the registration to reflect a change of circumstances as required by this ordinance is a violation of this Chapter and shall be subject to enforcement by any oft the enforcement means available to the City of Archer. (h), If any property is in violation of this Chapter the City of Archer may take the necessary action to ensure compliance with and place a lien on the property for the cost of the outstanding obligation and any additional cost incurred to the property into compliance. (i) Properties registered as a result of this section are not required to be registered again by subsequent Owners of the Vacant property. as the property is Vacant. pursuant to the Foreclosure mortgage property section. Sec. 8-96 MAINTENANCE REQUIREMENTS City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 8of12 (a) Properties subject to this chapter shall be kept free of weeds, overgrown brush, dead vegetation, trash, junk, debris, building materials, any accumulation of newspaper circulars, flyers, notices, except those required by federal, state or local law, discarded personal items including, but not limited to. furniture, clothing, large and small appliances, printed material, or any otheri items that give the appearance that the propertyi is abandoned. (b). Registrable Property shall be maintained free of graffiti or similar markings by removal or painting over with an exterior grade paint that matches the color of the exterior structure. (c). Front, side, and rear yards. including landscaping, of Registrable Property shall be maintained in accordance with the applicable code(s) at the time registration is required. (d) Registrable yard maintenance shall include, but not be limited to. grass, ground covers, bushes. shrubs, hedges or similar plantings. decorative rock or bark or artificial turf/sod. Acceptable maintenance of yards and/or landscape shall not include weeds. gravel, broken (e). Maintenance shall include, but not be limited to, watering, irrigation, cutting and mowing (f) Pools and spas ofs shall be maintained so the water remains free and clear of pollutants and debris and shall comply with the regulations set forth in the applicable code(s). (g), Failure of the Mortgagee, Owner, and transferees to properly maintain the property as required by this Chapter may result in a violation ofthe applicable code(s) and issuance of a citation or notice of violation in accordance with the applicable code of the City of Archer. Pursuant to a finding and determination by the City of Archer Sheriff, Magistrate ora court of competent jurisdiction, the City of Archer may take the necessary action to (h). In: addition to the above, the property is required to be maintained in accordance with the concrete. asphalt or similar material. ofr required ground cover or landscape and removal ofa all trimmings. ensure compliance with this section. applicable code(s) oft the City of Archer. Sec. 8-97 SECURITY REQUIREMENTS (a) Properties subject to these Sections shall be maintained in a secure manner so as not tol be (b) A "secure manner" shall include. but not be limited to, the closure and locking of windows. doors. gates and other openings of such size that may allow a child to access the interior of the property or structure. Broken windows. doors. gates. and other openings of such size that may allow a child to access the interior of the property or structure must be repaired. accessible to unauthorized persons. Broken windows shall be secured by re-glazing oft the window. City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 90f12 (c) Ifa property is Registrable, and the property has become vacant or blighted, a Property Manager shall be designated by the Mortgagee and/or Owner to perform the work necessary to bring the property into compliance with the applicable code(s). and the Property Manager must perform regular inspections to verify compliance with the (d), In addition to the above. the property is required to be secured in accordance with the (e), When a property subject to this Chapter becomes Vacant, it shall be posted with the name and twenty-four (24) hour contact telephone number of the Property Manager. The Property Manager shall be available tol be contacted by the City of Archer Monday through Friday between 9:00 a.m. and 5:00 p.m., legal holidays excepted. The sign shall be placed ina window facing the street and shall be visible from the street. The posting shall be no less than eighteen (18) inches by twenty-four (24) inches and shall be of a font that is legible from a distance of forty-five (45) feet. The posting shall contain the following requirements of this Chapter, and any other applicable laws. applicable code(s) ofthe City of Archer. language with supporting information: THIS PROPERTY IS MANAGED BY AND IS INSPECTED ON A REGULAR BASIS. THE PROPERTY MANAGER CAN BE CONTACTED BYTELEPHONE AT OR BY EMAIL AT (f) The posting required in subsection (e) above shall be placed on the interior of a window facing the street to the front of the property sO that it is visible from the street, or secured to the exterior oft the building/structure facing the street to the front oft the property so that itis visible from the street or ifno such area exists, on a stake of sufficient size to support the posting in a location that is at all times visible from the street to the front ofthe property but not readily accessible to vandals. Exterior posting shall be constructed ofa and printed (g). Failure oft the Mortgagee and/or property Owner ofrecord to properly inspect and secure a property subject to this Chapter, and post and maintain the signage noted in this section, is aviolation and shall be subject to enforcement by any of the enforcement means available to the City of Archer. The City of Archer may take the necessary action to ensure compliance with this section. and recover costs and expenses in support thereof. with weather-resistant materials. Sec. 8-98 PROVISIONS SUPPLEMENTAL The provisions of this Chapter are cumulative with and in addition to other available remedies. Nothing contained in this Chapter shall prohibit the City of Archer from collecting on fees. fines, Cityo ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 10of12 and penalties in any lawful manner: or enforcing its codes by any other means, including, but not limited to, injunction. abatement, or as otherwise provided by law or ordinance. Sec. 8-99 PUBLIC NUISANCE All Registrable Propertyisa atr risk ofbeing a public nuisance and ifvacant or blighted can constitute apublic nuisance, the abatement of which pursuant to the police power is hereby declared to be necessary for the health, welfare, and safety ofthe residents oft the CityofA Archer. Sec. 8-100 ADDITIONAL AUTHORITY (a), If the Enforcement Officer has reason to believe that a property subject to the provisions ofthis Chapter is posing a serious threat to the public health, safety, and welfare, the code Enforcement Officer may temporarily secure the property at the expense ofthe Mortgagee or Owner, and may bring the violations before the code enforcement City Commission or special magistrate as soon as possible to address the conditions of the property. Nothing herein shall limit the City of Archer from abating any nuisance or unsafe condition by any (b). The Sheriff, code enforcement City Commission or special magistrate shall have the authority to require the Mortgagee or Owner affected by this section. to implement additional maintenance and/ors security measures including, but not limited to, securing any and all doors, windows or other openings. employment of an on-site security guard or other measures as may be reasonably required tol help prevent further decline oft the property. (c) Ifthere is a finding that the condition ofthe property is posing a serious threat to the public health, safety,and welfare, then the Sheriff, code enforcement. City Commission or special magistrate may direct the City of Archer to abate the violations and charge the Mortgagee (d) Ifthe Mortgagee or Owner does not reimburse the City of Archer fort thecostofiemporarily securing the property, or of any abatement directed by the Sheriff, code enforcement officer, code enforcement, City Commission or special magistrate, within thirty (30) days ofthe City of Archer sending the Mortgagee or Owner the invoice then the City of Archer may lien the property with such cost, along with an administrative fee as determined in the City of Archer's fee ordinance to recover the administrative personnel services. In addition tof filing a lien the City of Archer may pursue financial penalties against the Mortgageeor (e) The City of Archer may contract with an entity to implement this Chapter, and, ifso. any reference to the Enforcement Officer herein shall include the entity the City of Archer other legal means available toi it. or Owner with the cost oft the abatement. Owner. contracts with for that purpose. City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 11of12 Sec. 8-101 OPPOSING, OBSTRUCTING ENFORCEMENT OFFICER: PENALTY Whoever opposes obstructs or resists any Enforcement Officer or any person authorized by the enforcement office in the discharge of duties as provided in this chapter shall be punishable as provided in the applicable code(s)orac court ofcompetent jurisdiction. Sec. 8-102 IMMUNITY OF ENFORCEMENT OFFICER Any Enforcement Officer or any person authorized by the City of Archer to enforce the sections here within shall be immune from prosecution, civil or criminal, for reasonable. good faith entry upon Real Property while in the discharge of duties imposed by this Chapter. Sec. 8-103 PENALTIES Unless otherwise provided fori in this Chapter, a violation ofthis Chapter is declared unlawful. Sec. -I04AMENDMENTS Registration fees and penalties outlined in this Article may be modified by resolution, administrative order, oran amendment to this Article.passedand: adopted by the CityCommission, Sec. 8-105-8-115. Reserved. SECTION: 2. CODIFICATION Itis the intention oft the City Commission oft the City of Archer that the provisions of this Ordinance shall become and be made part of the Code ofOrdinances oft the City of Archer, Florida. The Sections of this Ordinance may be renumbered, re-lettered and the word "Ordinance" may be changed to "Section", "Article" or such other word or phrase in order to accomplish such intention. The correction of typographical errors which do not affect the intent or substance ofthe ordinance may be authorized by the City Manager or the City Manager's designee without public hearing, by filing a corrected or re-codified copy of the same with the City. SECTION: 3. REPEAL OF ORDINANCES IN CONFLICT All ordinances or parts of ordinances in conflict with this Ordinance are, to the extent they conflict with this Ordinance, repealed. SECTION 4. PROVIDING FOR SEVERABILITY Iti is the declared intent of the Archer City Commission that, if any section, sentence, clause, phrase, or City ofArcher Ordinance 01-2025 Foreclosure and Vacant Property Page 120f12 provision oft this ordinance is for any reason held or declared tol be unconstitutional, void, or inoperative by acourt or agency ofcompetent jurisdiction, suchl holding ofinvalidity or unconstitutionality: shall not affect the remaining provisions ofthis Ordinance and the remainder ofthis Ordinance, after the exclusion ofs such part or parts, shall be deemed tol be valid. SECTION: 5. EFFECTIVE DATE This Ordinance shall be effective immediately upon passage. Archer at ai regular meeting, on the 13th day of. January 2025. APPROVED, UPON THE FIRST READING, by the City Commission of the City of PUBLICLY NOTICED, in a newspaper of general circulation in the City of Archer, Florida, by the City Clerk of the City of Archer, Florida on the 30th day of. January 2025. APPROVED UPON THE SECOND READING, AND ADOPTED ON FINAL PASSAGE, by an affirmative vote of a majority of a quorum present of the Archer City Commission, at a regularly scheduled meeting this 10th day of] February 2025. BY THE. MAYOR OF THE CITY OF ARCHER, FLORIDA Honorable Fletcher Hope, Mayor ATTEST, BY THE CITY CLERK OF THE CITY OF ARCHER: Deanna Alltop, Interim City Manager APPROVED AS TO FORM AND LEGALITY: Danielle C. Adams, City Attorney or Kiersten N. Ballou, City Attorney Business Impact Estimate This form should be included in the agenda packet for the item under which the proposed ordinance is to be considered and must be posted on the City's website by the time notice oft the proposed ordinance is published. Proposed ordinance's title/reference: ORDINANCE NUMBER01-2025 AN ORDINANCE, CREATING CHAPTER 8, ARTICLE V, OF THE CODE OF ORDINANCES, CITY OF ARCHER, FLORIDA, TO BE ENTITLED, "REGISTRATION OF FORECLOSING MORTGAGES AND VACANT PROPERTY"; PROVIDING FOR PURPOSE, INTENT AND APPLICABILITY OF THE ORDINANCE REQUIRING THE REGISTRATION. ANDI MAINTENANCE OF CERTAIN REAL PROPERTY BY MORTGAGEES AND' VACANT PROPERTY BY OWNERS; PROVIDING FOR PENALTIES AND ENFORCEMENT, AS WELL AS THE REGULATION, LIMITATION AND REDUCTION OF REGISTRABLE REAL PROPERTY WITHIN THE CITY OF ARCHER; PROVIDING FOR: SEVERABILITY, REPEALER, CODIFICATION, AND AN EFFECTIVE DATE. This Business Impact Estimate is provided in accordance with section 166.041(4), Florida Statutes. If one or more boxes are checked below, this means the City is of the view that a business impact estimate is not required by state law' for the proposed ordinance, but the City is, nevertheless, providing this Business Impact Estimate as a courtesy and to avoid any procedural issues that could impact the enactment of the proposed ordinance. This Business Impact Estimate may be revised following its initial posting. The proposed ordinance is required for compliance with Federal or State law or The proposed ordinance relates to the issuance or refinancing of debt; The proposed ordinance relates to the adoption of budgets or budget amendments, including revenue sources necessary to fund the budget; The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant or other regulation; financial assistance accepted by the municipal government; The proposed ordinance is an emergency ordinance; The ordinance relates to procurement; or 1See Section 166.041(4)(c), Florida! Statutes. 1 The proposed ordinance is enacted to implement the following: a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development orders, development agreements and development permits; b. Sections 190.005 and 190.046, Florida Statutes, regarding community . Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code. Ina accordance with the provisions of controlling law, the City hereby publishes the development districts; following information. 1. Summary of the proposed ordinance (must include a statement of the public purpose, such as serving the public health, safety, morals and welfare): N/A 2. An estimate of the direct economic impact of the proposed ordinance on private, for- (a). An estimate of direct compliance costs that businesses may reasonably incur; (b) Any new charge or fee imposed by the proposed ordinance or for which businesses (c) An estimate oft the City'sr regulatory costs, including estimated revenues from any new profit businesses in the City, ifa any: will be financially responsible; and charges or fees to cover such costs. N/A 3. Good faith estimate of the number of businesses likely to be impacted by the proposed ordinance: N/A 4.A Additional information the governing body deems useful (if any): 2 CITY OF ARCHER RCHER VI. Old Business Agenda Item 3: Follow-up on January 9, 2025, State ofFlorida Joint Legislative Appropriations Committee Meeting and Alachua County Board of County Commissioners Meeting on January 14, 2025 Staff Recommendation: Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER ARCHER Mayor: Fletcher Hope Vice-Mayor: Iris Bailey Commissioners Kathy Penny Joan White Marilyn Green Interim City Manager Deanna Alltop January 27, 2025 Subject: Request for Assistance to Address Archer's Financial Dear Representative Hinson and Representative Johnson, Emergency Thank you for reaching out and for your engagement with our city's challenges. Currently, the City of Archer is not requesting an Auditor General audit. However, we urgently need state Inl November, the City of Archer submitted a letter to the Governor and the Joint Legislative Audit Committee (JLAC) notifying them that the city was in a state of financial emergency,a copy of which is attached. Regrettably, we have not received ai response to this communication. Our primary concern is addressing the city's insolvency, and we: respectfully ask for your support in advocating for state resources and assistance to help stabilize our financial situation. The consequences oft not receiving this assistance could be severe, potentially leading to additional service cuts and layoffs. Specifically, we would greatly appreciate your help in ensuring that our We understand the importance of accurate and succinct information in making a formal request. We are fully prepared to provide any additional details or documentation needed to advance Thank you for your attention to this critical matter. Your engagement is greatly appreciated, and we look forward to working with you to secure the resources Archer needs to move forward. assistance to address our financial crisis. request to the Governor and the JLAC is heard and acted upon quickly. these efforts. Please let us know how we can assist you ini this process. Best regards, Mayor City of Archer 16870 SW 134TH AVE., P.O. BOX 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Cc: City Commission Deanna Alltop, Interim City Manager Scott Walker, City Attorney 16870 SW 134TH AVE., P.O. BOX39 ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax 352)495-2445 EPRE ZORIDA Florida House of Representatives Representative Yvonne Hinson District21 District Office: 2815N.W.1 13h St. Suite 202 Gainesville, Fla. 32609 (352) 264-4001 Tallahassee Office: Capitol Building Suite 1102C 402 South Monroe Street Tallahassee, FL32399 (850) 717-5021 Email: omeHimpneiLiousgew MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor Iris Bailey, Town of Micanopy January 13, 2025 Financial Audit of Town Yvonne Hinson, State Representative, Florida House of Representatives Last week at the Alachua County Legislative Delegation, several Council Members brought to our attention thatyour town was suffering significant financial inconsistencies and as such your Council had requested a state audit without any feedback. At the Joint Legislative Audit Committee on Monday, January 13, 2025, Iinquired about the requested audit and was told that when a town requests an audit, that audit must be paid for by the town. Iam copying Representative Chad Johnson, your Representative on this email. Should you like me to: request said audit,Iwould need accurate and succinctinformation with which to makea reasonable request. Here's hoping the New Year 2025 is a successful year. Sincerely, E9 Yvonne Hinson, State Representative Florida House of Representatives, District21 CC. Mayor Fletcher Hope Committees: Education & Employment Committee Agriculture & Natural Resources Budget Subcommittee Shudent Academici Success Subcommittee Insurance & Banking Subcommittee laint Legislative Auditing Special Committee CITY OF ARCHER ARCHER VI.Old Business Agenda Item 4: Archer Community Center Current Standing Rental-Diamond Divas & Gents/Use Events Review & Plan Action Staff Recommendation: Continue Diamond Divas & Gents use oft the Archer Community Center, Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX3 39- A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Rental Use Agreement - Revised 7/6/23 Archer Community Center, Senior Center, Wilson Robinson Park and Maddox AR Celyn Stnngr Damonl.Divas4 Gents Renter Contact Information Contact Name Address City State Zip Phone #'s Email: 763/5W.Hh.rat Archer Horida 38618 Please provide the best two 3-PTH-RSPA EshigrREsthdhiA Additional Contact Name CAROhyN Bhalw 352-381-0538 Renter Location Address Description of Rental Date of Rental: Phone # Email: CHhlBaikCgpalca Such as; wedding, B. Day Party/Other Monday hushy Weehl) Organization Namei if Spensoring (required) Isy Your Organization Tax Exempt? Number of Expected Attendees: Vaues FACILITY LOCATION DimndDiary Gents LoDperséerase N6 Yes (bring document) RENTAL FEES/PRICE OBERSERVATIONS/RECOMMENDATIONS BASED ON VIEWING 'RENTER USE AGREEMENT/APPLCATON FORMER CHAIR -A ARCHER COMMUNITY CENTER ADVISORYBOARD BY: ROBERTA LOPEZ Goal: To simplify the procedure for City of Archer staff and the Renter when applying for the use of city facilities. Focusing on making the application less complicated and more friendly. 1. Recommend change in fees require Commission approval. Example; fee for sound system staff changed from $24.00 hourly to $30.00 this year. Use fee changed from $400.00 to $500.00. 2. Facility hours of operation should not go over 11:30pm to include cleanup time. This would include paying for additional hours. 3. Check numbers should be included on all payment receipts. The receipts for cash should be included with the application - signed, dated and cash amount paid. 4. Damages exceed $300.00 security deposit - Take photos and write up the details and Include with the application. FLAG in the Application Record Booklet. The City Manager and Commission may not want to allow the same people back to ACC. Rerised2 2/20/13 ARCHER COMMUNITY CENTER RENTAL/CUENT CLEAN-UP CHECK UST UPON DEPARTURE THE BUILDING MUST BE CLEANED AFTER YOUR EVENT. Cleaning Task Remove all trash from trash containers and place in dumpsters Remove all trash from trash containers in bathrooms/clean sinks/toilets Leave table tops ciean before storing in closet Cleans stage and remove food and or trash if used Mop event area, kitchen and bathrooms w/warm water no bieach Remove water from the mop bucket Leave refrigerator free of food and clean all sinks Donot leave facility unlocked at any time. Please follow the dean-up check list. Failure to properly clean the building after your rental may result in the forfeiture of your deposit. (Option) Pay City staff a deanup fee. Facility Emergency, please contact City Hall! at -352.495-2880 CUENTSIGNATURE, DATEOFEVENT City Staff or Representative SIGNATURE. DATE. TIME Cocktail, Retum Deposit Do Not Retum Deposit INVENTORY:# OFChairs Ret/long Stoff or Rep. COMMENTS: Tables - LG Round. Sm Round, Other. CITY OF ARCHER RCHER VI. Old Business Agenda Item 5: City of Archer Surplus Property List and Identified Approved Properties to be Sold, Discussion/Action Staff Recommendation: Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX39-4 ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER ARCHER VI. Old Business Agenda Item 6: 2025 City of Archer Commissioner Annual Assignments Staff Recommendation: Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX 39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 2025 CITY OF ARCHER COMMISSIONER ANNUAL ASSIGNMENTS Eff: 1/13/25 Note: The mayor- commissioner is responsible for making assignments on an annual basis for each Commissioner, determined by their perception of the expertise and interest of each commissioner and any additional factors deemed relevant. IRIS BAILEY, Vice Mayor 1. Represents and communicates as a representative partner with the Archer Elementary school, including future Alachua County School Concurrency 2. Represents our COA Commission representative with SF College Davis Center Administration both ongoing and new programs in Education and the Community 3. Summer Tutoring Programs and planning. (ie; Archer Library & YMCA Programs) 1. Represents and communicates/coordinates with City Manager all co-sponsored Community Events (ie; Veterans Day, Memorial Day, 4th of. July, Fall Fest, Toys for Children Xmas Event, Health Fair, Opioid Task Force Board etc.) 2. Represents and reviews Archer Community Center(ACC) and Senior Center(SC) On-going programs and needs, marketing opportunities and physical facility standards; (periodic facility inspections, maintenance. Upgrade needs for Planning and communications. KATHY PENNY, Commissioner improvement, etc. MARILYN GREEN, Commissioner 1. Represents and communicates as a COA Commission representative with all active Faith based organizations..e., Archer Ministerial. Alliance Community 2. COA Regional Wastewater System Grants, planning and progress. Includes working with COAI Manager with all periodic and needed info and marketing updates and coordination with regional partner City of Newberry for draft Emergency Operation Response Contingency Plans and community Plans and support plans with COA. communication coordination. JOAN WHITE, Commissioner 1. Represents as a COA Commission representative with City Manager, all COA Parks and Recreation coordinated programs, including review of all needed Program Marketing and organization; (Utilization of COA Marquees, Rails to Trail 2. Represents as a COA Commission rep. all COA Street condiionslstandards by maintenance/replacement needs with COA City Mgr., incl. citizens' complaint. 3. Represents as a COA Commission representative with City Manager, city bills and expense payments as primary check signer and review commission epresentalvewMayor.Commssioner secondary); reporting any found Info Marquee and P.O. Info Board, etc.) "zone sections'.including ROWS, sidewalks and COA sign 1 inconsistencies/discrepancies to City manager, contracted CPAAuditor, legal and commission body, as needed. FLETCHER HOPE, wayor-Commissioner 1. Represents as the Mayor Commissioner rep. for any potential Stakeholder business and Economic growth plans and insuring transparent and clear 2. Comprehensive Plan and COA Vision Commission representative with NCFRPC and insuring voluntary citizen group participation along with Legal Counsel. 3. League of Cities commission representative and continuing NCFRPC Chairperson through term 2025 and NCFRPC Executive Committee Chairperson, as Council appointed through term 2025; and as representing the City of Archer. 4. Periodic 2025 City of Archer community "Town Hall Meeting" coordinator. 5. COA Water System Grant Funding Commission representative and current system safety and certified well-testing communication with City Manager. 6. SR244-Laning Planning/Update Plans, representing COA at MTPO periodic 7. COAC Commission representative for ongoing city operational FINANCIAL Oversite with City Manager and reporting to commission constituents' any/all findings and ongoing corrective actions, as recommended by accountant staff, City Mgr., contracted CPA, governmenta. financial entity and contracted Legal communication of intent, along with City Mgr. planning meetings. Counsel. ASSIGNMENT NOTE SUMMARY: at the regular COA Commission meeting. All COA Commissioners will provide monthly updates on their ASSIGNMENT TASKS All COA Commissioners will allow themselves to individually discuss anylall COA PERSONNEL issues with the COAI Mgr., as necessary. Respectfully outlined and submitted, Fletcher J. Hope, Jr. hope@elyplarcher.com C: 1.352.339.0080 Mayor- commissioner Seat#3 Archer, FL32618 Cc: D.Alltop, Interim City Mgr. Folds & Walker Legal Counsel #2 2 CITY OF ARCHER ARCHER VII. New Business Agenda Item 1: Resolution No 2025-04, Agreement Between the City of Archer and Online Information Services, Inc. Staff Recommendation: Approve Resolution No 2025-04. Approved by City Attorney on: February 6, 2025 Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX3 39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NO 2025-04 CITY OF ARCHER, FLORIDA A RESOLUTION OF THE CITY OF ARCHER, FLORIDA APPROVING THAT CERTAIN AGREEMENT BETWEEN THE CITY AND ONLINE INFORMATION SERVICES, INC. FOR PROVIDING COLLECTION SERVICES FOR THE CITY; MAKING CERTAIN FINDINGS OF FACT IN SUPPORT OF THE CITY APPROVING SAID AGREEMENT; RECOGNIZING THE AUTHORITY OF THE MAYOR TO EXECUTE AND BIND THE CITYTO SAID AGREEMENT; DIRECTING THE MAYOR TO EXECUTE AND BIND THE CITY TO SAID AGREEMENT; REPEALING ALL PRIOR RESOLUTIONS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Archer ("City") has a number of outstanding and overdue utility accounts and WHEREAS, ONLINE Information Services, Inc. ("OIS") uses effective and legal methods of collection to WHEREAS, OIS and the City desire to enter into that certain contract to engage OIS's services by adopting the terms oft the proposed contract with OIS in the form oft the Exhibit attached hereto (the WHEREAS, engaging OIS's services is in the public interest and in the interests of the City; now other debts; and obtain payment on delinquent accounts and debts; and "Agreement'),and therefore BE IT RESOLVED by the City Commission of the City of Archer, Florida: 1. Engaging OIS to provide the products and services in the Agreement to provide collection services for outstanding and/or overdue utility accounts or other debts is in the public or community 2. Inf furtherance thereof, the Agreement in the form of the Exhibit attached hereto should be and is 3. The Mayor of the City of Archer is the officer of the City duly designated by the City's Code of Ordinances to enforce such rules and regulations as are adopted by the City Commission of the 4. In the absence of the Mayor, the Vice-Mayor of the City of Archer is the officer of the City duly designated by the City's Charter and/or Code of Ordinances to commit the City to contractual obligations as such contracts are adopted by the City Commission of the City of Archer; and interest and for public welfare; and approved by the City Commission of the City of Archer; and City of Archer; and Page 1of2 City of Archer, Florida Resolution 2025-04 OIS Collection: Services Agreement 5. The Mayor of the City of Archer is authorized to execute on behalf of and bind the Cityt to thet terms 6. The Mayor of the City of Archer is directed to execute on behalf of and bind the City to the terms 7. All prior resolutions of the City Commission of the City of Archer in conflict with this resolution are 8. This resolution shall become effective and enforceable upon final passage by the City Commission APPROVED AND ADOPTED, by an affirmative vote ofar majority of a quorum present of the City Commission oft the City of Archer, Florida, at a regular meeting, this 10th day of February, 2025. oft the. Agreement; and oft the Agreement; and hereby repealed toi the extent of such conflict; and oft the City of Archer. BYTHE MAYOR OF THE CITY OF ARCHER, FLORIDA Fletcher Hope, Mayor ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA: Deanna Alltop, City Clerk APPROVED AS TO FORM AND LEGALITY: Kiersten N. Ballou, City Attorney or Danielle C. Adams, City Attorney Page 2of2 ONLINE Collections 01/23/2025 ON'LINE COLLECTIONS PO Box 1489 Winterville, NC28590 (866)630-6400 Proposal for Providing Collection Services for City of Archer Prepared by: ONLINE Collections 01/23/2025 Shane Burger National Account Executive 252-754-3284 sburger@onlineis.com ONLINE Collections 01/23/2025 Exécutive Summary ONLINE Information Services, Inc. appreciates the opportunity to submit this proposal for consideration as a collection agency for City of Archer in the primary, secondary, and/or tertiary tiers. ONLINE has significant Collections depth and experience in the Utility industry, with almost 30 years of Utility collections activity, over 700 Utility collection clients, and clients located in all 50 states. Our client base includes over 300 municipalities, as well as several major national utilities, giving ONLINE unparalleled expertise in the business of utility collections. Our state-of-the-art technology, our highly trained and dedicated Utility collections and customer service staff, Utility specialization program, and proprietary Exchange Advantage database, housing the most current contact information anywhere, has enabled ONLINE to outperform our competitors int the Utility space, time and time again. ONLINE is committed to exceeding your expectations. We deliver comprehensive, customized, cost-effective programs designed to deliver positive results to our clients. We are confident that we can assist City of Archer in achieving your collection goals. COMMITMENT TO QUALITY SERVICE Your customers are vital to your organization. ONLINE realizes that fact and treats everyone we come into contact with as we would want to be treated. We will always hold ourselves to the highest possible standards when recovering your company'sr receivables. Over the years, we have learned that no two Utilities are the same, sO we offer customized solutions tailor-made to have the greatest impact on your bottom line and are guaranteed to be easy toi implement. We devote our resources and specialized staff to get you up and Finally, we believe that open, frequent communication is the key to ensuring successful outcomes for City of Archer. ONLINE's understanding of and performance in Utility receivables and collections leads the industry, but our strongest attribute is the knowledge that our success is a by-product of your success. We take great pride in serving our clients running quickly and easily. and are firmly committed to your success. OUR TECHNOLOGY-SECOND-TO-NONE ONLINE utilizes the most effective software and hardware tools available in the industry for eliminating bad debt. We invest in the latest and best products in predictive dialing technology, ONLINE Collections 01/23/2025 information systems, advanced networking capabilities, and much more. We also have significant experience in working with multiple Middleware providers. OUR STAFF-HIGHLY TRAINED AND RESPONSIVE receivables management, but our people make the difference. Implementing the best technological resources ensures that we provide you with the best Our 90 +-member staff is dedicated to eliminating bad debt for City of Archer. Our management team possesses decades of collective Utility expertise and experience that translates into industry-leading results for your organization. Tor make sure that we are on the cutting-edge ofi industry trends, our professionals are active in: American Collectors Association Consumer Data Industry Association Various credit reporting and consumer data associations With our employee training methodology consistently recognized as one oft the best in the business, and widely copied by agencies throughout the country, you can rest assured that the staff here at ONLINE is well prepared to serve you. ONLINE Collections 01/23/2025 Introduction ONLINE is pleased to provide this proposal to you outlining our capabilities. The intent of the following proposal is to outline the scope and deliverables of collection services for your accounts. Iti is our understanding. that your objective is to determine which Collection ONLINE has extensive experience and a proven record of accomplishment in performing exactly the type of collection services that are requested. ONLINE has been in the Collections business for almost 60 years. and has over 25 years of utility collections experience. ONLINE currently provides its unique ONLINÉ Utility Exchange and ONLINE Collection Services to thousands ofs satisfied clients nationwide.. As one large investor-owned utility states in their ONLINE audit summary, "ONLINE maintains an excellent collection strategy that utilizes collector experience, technology, and industry knowledge as a foundation Agencies you should retain to collect your past due receivables. to promote a strong recovery environment." ONLINE is Unique in the Utility Collection Industry The Exchange Advantage ONLINE is unique in the collections industry because we have proprietary capabilities, developed from [years of experience working in just three industries: utilities, property management and healthcare. As a result of providing point of application ID verification and risk assessment solutions, as well as collection services to these types of clients, we leverage ouri internal databases to capture information on debtors which is not available to any other company. Because we have over 1,000 utility, clients and over 4,000 property management clients (i.e., apartment complexes, etc.) in the U.S. utilizing our application and risk assessment solutions, our internal databases yield powerful information on debtors. For example, when a customer leaves a utility company and moves to another location, we often immediately capture the individual's updated contact information from one of our property management or other utility clients when the applicant's information is passed through our system. This new contact information is not typically available to, or published by the large credit reporting bureaus normally for at least six months. This means that the new contact information (address/ phone#) is not available to any. other agency, at that time through their normal skip tracing process. We then deliver this updated debtor information to our collection services business fort follow up and prioritized collection action. This entire process is called our "Exchange. Advantage," which represents a competitive advantage for ONLINE, and a significant potential collection "lift" for you. ONLINE Collections 01/23/2025 How the Exchange Advantage Works Through the Exchange, we currently update addresses on 29% of accounts referred. This means that at a collection agency that does not have ONLINE's demographic database, 29% of the first notices would go to a wrong address and collection efforts might cease at that point. ONLINE's ability to update the debtor's information before the first notice assures you that more debtors will be contacted. This process enables ONLINE to consistently outperform other agencies. 1.A Accounts are typically referred with outdated or incorrect contact information: Debtor Aux Doort emographic JODY 10PARKERF ROAD ASHLAND Rem Ba/Rem Remjrk IDATA03-07 Wor! TECH SUPPORT Veens hones Home (508)1 123-4567 KIMBERLYA MA01721 Spouse TIMOTHYJO Edit Score DOB: Work Cancel Save Aux Ed.Trk. V Client Info Edit Cancel Save SSN B67-94.1366 BIA y Businesa Current Account: 1234 5678 EMC $450.00 Account Summary Account History! 1234 Balances AR PB AI CC AF OC oV Int Total Spouse Work Command: ClientA No. Acct 12345678 Into Code EMC Phone 850111222 $450.00 DOR Dates MMDD/YY Account# 1948375 $0.00 pos MM/DDNY For 10P Parker Road $0.00 DLP MMDDNY Rem ASHLANDN MA01721 $0.00 JD 999999 $0.00 Collector 98 SIL# 00 $0.00 Clerk# TE Type 3 $0.00 Doc CD $0.00 LLS PDC $450.00 B.C. 00 103 Status SKP FwdF For/To Patient Name DOB PinN Number 55676 Aux Ed.Trk. Action Matrix C.F. D 2. Your debtor applies for utility service or a lease at one of our nationwide Exchange Members using current contact information: 3. ONLINE receives your debtor's updated information in real time and contacts them the same day to achieve payment ini full: ONLINE Collections 01/23/2025 DabteraerDebiorl Demographic JODY 7029NFISKCT KANSASCITY SSN 887-70-0366 BIA N Business! CurentA Account 12345 5678 EMC $450.00 Account Summary Account Hisoryl Client 1234 Balances AR PB AI CC AF OC oV Int Total Rem Bank/Rem Remark: DATA03-07 ork TECHSUPPORT License Phones Home (816)5 555-1212 KIMBERLYA M064151 Spouse TIMOTHYJ JOJ Edt Score DOB: Work Cancel Save Aux Spousel Work Ed.Trk. Command: CllentA No. Acct 12345678 IntCode S 103 EMC Phone B50111222 Clientl Info Edit Cancel Save $450.00 DOR Dates MMIDDNY Account# 1948375 $0.00 pos MMDDMY For 10Parker Road $0.00 DLP MM/DDNY Rem ASHLANDMA01721 $0.00 JD 999999 $0.00 Collector 98 SL# 00 $0.00 Clerk# TE Type $0.00 Doc CD 0 C.F. $0.00 LLS PDC $0.00) B.C. 00 FwdForTo Status PIF Patiental DOB PinN Num. Ed.TA. Action Matrix Our Comprehensive Utility Specialization Program Ina addition to our proprietary Exchange Advantage program, ONLINE has developed a unique Utility Specialization Program. Specifically, a dedicated team of collectors is assigned to our utility, collection portfolios and works only utility accounts-no bank card, medical, retail, etc. Training materials are designed to address utility debtor potential objections, which enables our collectors to effectively resolve the outstanding balance in a positive manner. In order to optimize internal resources to maximize recoveries, utility specific work flows insure the maximum level of contact is made on a portfolio. In addition, we have a multi-staged skip- tracing process. First, immediately upon placement from a client, we pass collection accounts through our ONLINE Exchange Advantage process (i.e., proprietary database). This initial step enables ONLINE to update 29% oft the addresses on new client referrals. This means that ONLINE's initial validation letter to the debtor is actually getting to the debtor 29% more often than the initial letters sent by other agencies. Then, we utilize a waterfal!" skip-trace Finally, ONLINE offers the following additional resources and capabilities to achieve superior process, using external sources as needed. collection performance: An excellent labor pool for hiring - ONLINE's close proximity to East Carolina University and several large call centers gives us access to well-qualified applicants. Average tenure for our Collections team is over two years. ONLINE Collections 01/23/2025 Significant infrastructure capacity to accommodate your accounts = Our state- of-the-art facility and resources mean ONLINE has the capability to absorb large increases in business volume, while still providing the level of service and results our existing clients expect. We recently processed 400,000 new accounts from a new client into our system in a two week period, without experiencing any DebtNext Middleware Experience ONLINE has extensive experience and familiarity with the multiple middleware platforms, including DebtNext. Ability to implement quickly and efficiently, with continued post implementation benefits from Superior technology infrastructure and resource expertise = Boasting cutting- edge collections technology backed by our expertise in data transfer and process automation, ONLINE delivers creative and impactful solutions to your bad debt Strict compliance procedures with all Federal, State and PUC regulations = ONLINE prides itself on our compliance record, and a large portion of our initial and ongoing staff training effort is dedicated to these important regulations. Strict compliance with client work standards and expectations - ONLINE works diligently to ensure client accounts are worked according to standards established during implementation and adjusted appropriately throughout the Rigid security standards - As part of its commitment to security, ONLINE maintains compliance with the SSAE18 Data Security Standard, undergoing annual third-party audits to ensure our clients' sensitive data and ouri internal systems degradation in collection activity. established automated processes. challenges. relationship as needs change. remain secure. ONLINE would be honored to become one of your agency partners. In summary, we have the ability and capacity, in both financial and infrastructure assets, backed by 25+ years of success in Utility collections, to be the top performing agency for your organization. Our clients will speak to the high level ofi integrity, character, and performance of ONLINE over many years of relationships. We will work with you through technology, innovation and resources to develop the collection methodology that will optimize recovery results for you. We certify that we are in compliance with all applicable laws regarding competitive bidding practices and debt collection and credit reporting. ONLINE Collections 01/23/2025 Proposed Collections Commission Rates Collection Services Primary Placements Contingency Commission Rate 50% Accounts under 12 months old from Date of Service and/or have never been placed with another collection agency. Secondary Placements 50% Accounts over 12 months old from Date of Service and/or have previously been placed with another collection agency. ON'LINE INFORMATION SERVICES Collection Services Agreement This Collection Service Agreement ("Agreement") is entered into by ONLINE Information Services, Inc., hereafter referred toas" "Collector", al North Carolina corporation, and City of Archer hereafter referred to as' "Creditor", af FL corporation as of WHEREAS, Creditor agrees to submit to Collector, each month, for collection certain claims, accounts or other evidences of WHEREAS, Collector desires to provide Creditor with collection services and/or accounts receivable management services with NOW THEREFORE, for andi in consideration oft the mutual covenants hereinafter set forth, itis mutually agreed by and between Indebtedness (hereinafter called' "Claims"), and respect to said Claims (hereinafter called' "Services". thep parties hereto as follows: 1.G GENERAL. laws. A. The Creditor may refer any Claims that exceed! $50.00. B. Creditor agrees that all activities of Collector shall be carried outi in compliance with all applicable federal, state and local C. Creditor hereby warrants that all Claims forwarded to Collector will be valid and legally enforceable debts, and that Creditor will, both before and after forwarding said Claims, comply with all applicable federal, state and local laws with D. Further, Creditor agrees to provide, whenever requested to do so by Collector: a written verification of a Claim: a copy of thej judgment, if any, on which a Claim is based and the name and address of the person or entity to whom the debt was respect thereto. originally owed, if different from Creditor. 2. RELATIONSHIP OF PARTIES. A. Collector agrees to employ those means necessary tor represent Creditor in collecting all Claims referred for collection. B.Itis expressly understood that all Claims shall remain the property of Creditor and that Collector is acting as an independent contractor of Creditor fort the recovery of Claims referred for the Services. 3. REFERRAL OF CLAIMS secure ftp site. A. Collector will receive all Claims placed for collection by electronic submission of a file to Collector's secure website or B. Each Claim shall contain the name of guarantor, service address, dates of service, last known address, date of last payment, delinquency date, amount owed, social security number or federal tax identification number, phone number, and any additional information that may help locate the consumer. C. Creditor agrees to provide collector all the necessary data elements, for each Claim, in order for Collector to comply with its Claim validation obligations under Regulation Fa as promulgated by the Federal Consumer Financial Protection Bureau. i.Creditor agrees the data elements for compliance with Regulation Fi include, ac correct Itemization Date, Amount Owed as of Itemization Date, Any Interest Owed since Itemization Date, any Fees owed since Itemization Date, and any Payments/Credits applied to Claim since Itemization Date, and current amount owed as of placement with Collector. E. Creditor warrants, in order to aid Collector in complying with the Telephone Consumer Protection Act (TCPA), with iExpress written consent from the consumer to contact them at the phone numbers supplied via an automatic dialing device and may utilize pre-recorded or artificial voice messages for the purposes of collecting amounts owed. "You agree, in order for us to service your account ort to collect any amounts you may owe, we may contact you by telephone at any telephone number associated with your account, including wireless telephone numbers, which could result in charges to you. We may also contact you by sending text messages or emails, using any email address you provide us. Methods of contact may include using pre-recorded or artificial voice messages and/or the IWe have read this disclosure and agree that fInsert Company Name) may contact melus as described above." iii. If client has express written consent please upload a sample oft the consent documentation here: D. Collector agrees to comply with all ofi its obligations under RegulationF. regards to phone numbers supplied to Collector by Creditor, that Creditor ii.s Sample Express Written Consent Language: use ofa an automatic dialing device, as applicable. F. Creditor agrees that all Claims referred to Collector willl be referred for ap period of 12 months from the date of referral and that this referral will automatically renew itself on each anniversary for a period not to exceed six years and eleven months H. Creditor warrants thati it will not refer to Collector any Claim which has previously been paid or settled; any Claim which has been discharged through bankruptcy; or any Claim where ani identity theft orf fraud report has been filed. I.C Creditor hereby certifies and warrants that it will notify, through a mutually approved method, Collector within 48 hours of Creditor's receipt of any Bankruptcy filing, death notices, fraud notifications, or consumer disputes pertaining to any Claims J. Collector agrees to cease any communication with ac consumer if Creditor notifies Collector of a bankruptcy filing, death L. Collector agrees to acknowledge the receipt of Claims placed for recovery' with Collector via ane emailed report. Itis understood and agreed that Creditor will review the Acknowledgement Report and correct anyi inaccuracies on these Claims within 7 days oft the receipt of the report. Int the eventt that no updates are received by Collector within 7 days, itis agreed thatt these Claims are correct and that any payments received bye either party on these Claims shall be a commissionable M. Creditor agrees thati ifaf file is sent to Collector that contains mass numbers ofi naccuracies, which can only be corrected by cancelling all of the Claims and reloading them in Collector's system, Creditor maybe charged at feet for the reloading the 0. Creditor agrees tor notify, through a mutually approved method, Collector within 48 hours of Creditor's receipt of notification on any consumer which is being represented by legal counsel in regards to any Claim referred to Collector. P. Creditor agrees that once Claims are placed with Collector, Collector is entitled to commissions as detailed int this agreement regardless of whether payment is made to Collector's office or directly to Creditor. Q. Creditor agrees to report all payments made to Creditor's office within 721 hours and Collector agrees toi identify the payment as part of consumer's file within 24 hours of notification of reported payments. from the date of service of the Claim. G.C Creditor agrees top place Claims with Collector no less frequently than monthly. referred to Collector for collection services. notice, fraud notification, or consumer dispute on a referred Claim. K. Creditor agrees that any Claim referred to Collector will not! be referred to any other Collector. event. Claims. N. Collector agrees to return to Creditor any Claims based on questionable circumstances. 4. METHODS OF COLLECTION. A. Collector agrees to use effective and legal methods of collection. Act, as well as any state specific laws regarding thirdp party collection services. B. Collector agrees to comply with its obligations under the Fair Debt Collections Practices Act, the Fair Credit Reporting C. Collector willa attempt to skip trace (identify new location and contact information) on those Claims that have bad address E. Collector will utilize an automated dialer and messaging technology where allowed by law to contact affect collection on F. Collector is a data furnisher to national credit reporting agencies and all Claims not collected in full or in a secured payment plan (e.g. credit card, Electronic check, ACH draft or other commercially available methods) within 30 days of 5.CREDIT REPORTING. Int the event that Creditor requires Collector to furnish information to a consumer credit reporting company, Creditor shall provide alli information required for Collector to accurately furnish suchi information tot the consumer credit reporting companies, including the accurate date of delinquency, account balance and other information that may be required pursuant to the Fair Credit Reporting Act or any regulation thereto, or the National Consumer. Assistance Plan implemented by the three major consumer credit reporting companies. Creditor shall fully and completely indemnify and hold harmless Collector and pay all costs and expenses, including reasonable attorney'sf fees, and all damages or losses incurred by Collector as a result of anyt third-party claim orl lawsuit, or action by any consumer credit reporting companies or government entity, resulting directly ori indirectly from the use of the information provided by Creditor whichi is subsequently furnished to any consumer credit reporting company on any Account. Upon termination and return of an Account on which payment has not been fully received and has not been settled, Collector shall request deletion of anyi information thati itf furnished to any Consumer Credit Reporting Company. Collector shall report all accounts on which it reached a settlement or on which payment int full was received during the time that the Account was placed with Collector for Services as a' "Settled in Full" or' "Paidi in Full" account. A.I Iti is mutually agreed that Collector will receive disputes and other correspondence from consumers in regards to Creditor's Claims. These willi include balance owed disputes, validity of Claim disputes, andf fraud disputes. B. Creditor agrees thati it will aid Collector with respect tot the Claims ini its compliance with Collector's responsibilities as outlined in' "OBLIGATIONS OF FURNISHERS UNDER THE FCRA", attached as ExhibitA. C. From time tot time, Collector will request additional information and/or proof on certain Claims that are disputed by consumers. Creditor agrees to provide Collector with ther necessary documentation to show the validity oft the Claim against the appropriate consumer, such proof includes a copy oft the signed service agreement ort the last bill in the consumer's D. Creditor agrees to provide to Collector the additional information or proof within five (5) business days of Collector's E. Collector willa accept the additional information or proof regarding disputed Claims through its secure website. orp phone numbers. Creditor's Claims. D. Collector will utilize mailed notices and telephone calls to affect collection on Creditor's behalf. referral will be reported to the national credit reporting agencies. 6. DISPUTED CLAIMS. name. electronic request. 7.ANNUAL RECONCILIATION OF CLAIMS. A. Collector and Creditor agree that ensuring the accuracy of each other's data in regards tot the Claims is a necessity in order to ensure compliance with the appropriate laws, including the Fair Debt Collections Practices Act as well as the Fair B. Itis mutually agreed that on the anniversary of this Agreement Collector shall sende electronically to Creditor al list of not less than 25 Claims and Creditor agrees to verify the accuracy of the Claim andr report to Collector any missing transactions C. Creditor agrees if, in Collector's determination, there are a significant number of Claims in the sample that do not match between the systems; Creditor agrees to perform at full Claim reconciliation between Creditor's and Collector's systems. Credit Reporting Act. or updates on said Claims. 8. CLAIM DATAI RETENTION. A. Collector will use andi retain the Creditor's Claim data only as long as is necessary to affect the Services or as required to comply withl legal or regulatory obligations. When Collector no longer requires the Creditor's Claim data, which will generally be noi more than seven years after the Date of Service ofa Claim, Collector will remove iti from its systems. If Collector keeps the data longer, it would be tos satisfy legal or regulatory obligations and Collector's legal basis would be B. Creditor agrees that Collector at the end of eachy year will purge data thati its should no longer retain. This could include accounts that have reached their 7 year credit reporting life cycle, accounts cancelled and returned to Creditor based on Creditor's request, Claims cancelled due Creditor not responding to validation of Claim requests, Claim beingi included in bankruptcy, Claim belonging to a deceased consumer, or Claimi identified as belonging to al litigious consumer. C. Itis mutually agreed that once a Claim has been purged from Collector's system Collector will no longer maintain any record oft the Claim in Collector's system, databases, backups of systems and databases, ori in any archives. relevant law or regulations. 9. DISCOUNT OF CLAIMS. Creditor by telephone from Creditor's office. 10. CLAIM. ACCOUNTING to grant Collector authority to discount Claims on Creditor's behalf by % oft thet total amount of the claim. If Creditor does not grant Collector general discount authority Collector can only discount Claims for less than the amount owed with special, Claim by Claim, approval of Creditor. Said Approval may be given A. Collector shall have authority to receive payments from consumers in cash, check, money order, credit card, electronic check, ACH draft or other acceptable payment forms and will have the authority to endorse checks, drafts, money orders or C. Collector agrees to furnish a monthly statement to Creditor each month detailing each payment received at Collector's D. Creditor agrees and acknowledges that Collector will, from time tot time, accept Checks and Credit cards as a method of collection of debts owed Creditor. Furthermore, both parties agree and acknowledge that thesei instruments serve as provisional settlements, and are subject tor revocation, charge-back, dispute, refund or dishonor byt the issuing financial institution. Int the event that these disputed or dishonored funds have been remitted to the Creditor, both parties agree that this debt shall revert to an' "Unpaid" status and Creditor shall repay or refund the disputed or dishonored amount to Collector. Collector will add a debt owed, by the consumer, directly to Collector for any NSF fees or charge-back feesi incurred by Collector. At whicht time, Collector willr make its best effort top pursue the dishonored payment tor recover the unpaid balance 11. COMMISSION ON CLAIMS. It is mutually agreed that any payment received on a Claim once it has been referred to Collector for collections services, whether the payment is made to Collector's or to Creditor's offices, will be a A. RECONNECTION OF SERVICE. Definition. A "RECONNECT' is defined as a Claim where the consumer has terminated service voluntarily or where services have been terminated by the Creditor with the express intent, of the consumer, of reinstating service within 5 months from the date of disconnect. In order to qualify as a "RECONNECT, service must be reestablished att the exact same service address where services were initially disconnected within 5 months a. Any bad debt/collection Claim turned over to Collector that results in payment directly to Collector or any of its representatives as a result of any effort made by Collector shall be defined as a commissionable Claim and not a other negotiable instruments which are received from consumers. office as well as all directp payments made to Creditor's office. B. Collector agrees to place all monies collected on Creditor's behalfi into at trust account. owed Creditor. commissionable payment. Except for: from the date of disconnect. Any variation on this definition shall not qualify as a' RECONNECT'. I.R Reconnect Commissionable, Actions. "RECONNECT. These efforts are defined as, but not limited to: letters, phone calls, voice messages, emails, scheduled b. Any bad debt/collection Claim turned over to Collector that results in payment directly to Creditor and which strictly conforms to the definition listed above shall be considered as a RECONNECT. As such, the Creditor may reserve the payment plans or any combination of the above listed actions. right to recall the Claim from Collector. B.ACCOUNTS REFERRED IN ERROR. C.No' "Secondary Placement" Claims will be eligible for RECONNECT' status. i.Itis is agreed that Collector shall send via electronic mail to the designated contact at Creditor al listing of Claims Acknowledgement) that are referred for collection service within 24 hours oft the Claims being loaded int to Collector's ii. Creditor agrees tor review the Acknowledgement and within seven days notify Collector of any Claims which may have iv. IfCreditor fails tor notify Collector within seven days that any Claim was referred ine error then any payments made on the system. been referred in error. ii. Collector agrees to cancel any Claim upon notification of Creditor within the seven days. referred Claims will be commissionable. 12. COMPENSATION AND INVOICING A. Creditor agrees to payt the rate of 50 Collector are lesst than, ore equal to, 12 months (Primary Placement). B. Creditor agrees to pay the following rate of 50 Referral to Collector are greater than 12 months (Secondary Placement). of the Agreement, Collector will add 2%1 to the rates in 12.A. and 12.B. above. %1 for all Claims collected whose Date of Service and Date of Referral to %f for all Claims collected whose Date of Service and Date of C.C Creditor understands thati if Creditor does not have Express Consent on their Claims as outlined in Section 3.E. D. Int the event Collector's cost of rendering the Services increases as ar result of federal, state, locall laws or ordinances, or regulatory, administrative, governmental orj judicial acts, then Collector mayi implement a surcharge subject to the following: () any surcharge will be applicable generally to Collector's customers; () Collector will provide atl least thirty (30) days prior written notice to Creditor prior toi implementing such surcharge; and (ii) any surcharge will be applied only to Claims pertaining to consumers int the geographic area affected byt the change ofl law, ordinance, or regulatory, administrative, E. Creditor acknowledges that the contingency rates above are based upon the age of Claims at the time of referral and/or volume representations made by Creditor during the negotiation of this agreement. In the event that Creditor fails to meet the age of Claim andlor volume expectations, Collector reserves the right to adjust its charges to Creditor with a 30 day F. Creditor agrees that Collector will remit each month a check for monies collected at Collector's offices, minus any G. Creditor agrees that the contingency rates are based on Creditor setting up and paying their monthly invoice via an H. Allb billing is processed monthly between the 1st and the 5th for the previous month's services. I.C Creditor agrees that Creditor has 20 days from thei invoice date to dispute any charges appearing on the invoice. J.C Collector will process the automated payment and deliver to Creditor an invoice marked "Paidi in Ful". K.A Alli invoices will be delivered via electronic mailt tot the email addresses designated by Creditor. L. Creditor agrees that, ift their automated payment method is declined, Collector may charge al Non-Suficient Funds fee, M. Aservice charge of 2% of the unpaid balance will be charged on all accounts not paid by the 1st day of the month governmental orj judicial act. notice to Creditor prior toi itg going into effect. commissions due to Collector. automated payment method, either credit card or ACH. nott to exceed $25.00. following the invoice date. N. Services will bei immediately terminated when account reaches 60 days past due. Services will not be reinstated until the full outstanding balance is paid int full and a valid automated payment method is setup with Collector. O. Ifaccount remains unpaid for 90 days the account will be referred to collections and/orl legal proceedings initiated. Creditor agrees to pay Collector's cost and expenses, including reasonable attorney fees, to recover any unpaid balance P. Creditor will be solely responsible for alli federal, state and local taxes levied or assessed in connection with Collector's performance of the Services, other than income taxes assessed with respect to Collector's taxable net income, for which owed by Creditor. income taxes Collector will be solely responsible. 13. INSURANCE. Collector agrees to carry! Liability Insurance. 14. WARRANTIES. Subject to Section 21 "Excusable Delays" hereof, Collector warrants to Creditor that Collector will use lawful and industry accepted methods to provide the Services. THE WARRANTY IN THE FIRST SENTENCE OF THIS PARAGRAPH IS THE ONLY WARRANTY COLLECTOR HAS GIVEN CREDITOR WITH RESPECT TO THE SERVICES, AND SUCH WARRANTY IS INI LIEU OFA ALL OTHER WARRANTIES, EXPRESS ORI IMPLIED, COLLECTOR MIGHT HAVE GIVEN CREDITOR WITHI RESPECT THERETO, INCLUDING, FORE EXAMPLE AND' WITHOUT LIMITATION, WARRANTIES OF MERCHANTABLITY ORF FITNESS FORAPARTICULAR PURPOSE. 15. Limitation ofL Liability. Creditor acknowledges that Collector provides the Services based oni information supplied to Collector by Creditor. Creditor acknowledges that the Services are provided by human beings which are not infallible. Creditor also acknowledges that the fees Collector charges Creditor for the Services are based upon Collector's expectation that the risk of any loss or injury that may be incurred by use of the Services will be borne by Creditor and not Collector. Creditor therefore agrees that it is responsible for determining that the Services are in accordance with Collector's obligations under this Agreement. If Creditor reasonably determines that the Services do not meet Collector's obligations under this Agreement, Creditor shall so notify Collector in writing within ten (10) days after receipt of the Services in question. Creditor's failure to so notify Collector shall mean that Creditor accepts the Services as is, and Collector shall have no liability whatsoever for the Services. Unless Collector disputes Creditor's Claim, Collector shall, at its option, either re-perform the Services in question or issue Creditor a credit for the amount Creditor paid for the nonconforming Services. This re-performance or credit constitutes Creditor's sole remedy and Collector's maximum liability for any breach oft this Agreement by Collector. If, notwithstanding the above, liability is imposed on Collector, then Creditor agrees that Collector's total liability for any or all of Creditor's losses or injuries from Collector's acts or omissions under this Agreement, regardless of the nature of thel legal or equitable right claimed to have been violated, shall not exceed the amount paid by Creditor to Collector under this Agreement during the six month period preceding the alleged breach by Collector of this Agreement. Creditor covenants that it will not sue Collector for any amount greater than permitted by this Agreement. NOTWITHSTANDING: ANY OTHER PROVISION OF THIS AGREEMENT, UNDER NO CIRCUMSTANCES WILL COLLECTOR HAVE ANY OBLIGATION OR LIABILITY TO CREDITOR HEREUNDER FOR ANY INCIDENTAL, INDIRECT, CONSEQUENTIAL OR SPECIAL DAMAGES INCURRED BY THE CREDITOR (INCLUDING DAMAGES FOR LOST BUSINESS, LOST PROFITS OR DAMAGES TO BUSINESS REPUTATION), REGARDLESS OF HOW SUCH DAMAGES ARISE AND REGARDLESS OF WHETHER OR NOT THE CREDITOR WAS 16. INDEMNIFICATION. Each Party hereby agrees to indemnify, defend and hold the other Party, its Afiliates, its licensees, its licensors, and its and their officers, directors, employees, consultants, contractors, and agents harmless from and against any and all damages or other amounts payable to a Third Party claimant, as well as any reasonable attorneys' fees and costs of litigation (collectively, Damages"): arising out of or resulting from any claim, suit, proceeding or cause ofa action (each, a' "Claim") brought by a Third Party against a Party based on: (a) breach of any representation or warranty by the Indemnifying Party contained in this Agreement, (b) breach of any applicable Law by such Indemnifying Party, or (c) gross negligence or wilful ADVISED SUCH DAMAGES MIGHT ARISE. misconduct by such Indemnifying Party, its Affiliates, or their respective employees, contractors or agents. 17. Intellectual Property. Creditor acknowledges that Collector has expended substantial time, effort and funds to create and deliver the Services. The Services and any proprietary methods or mechanisms are and will continue to be Collector's exclusive property. Nothing contained in this Agreement shall be deemed to convey to Creditor or to any other party any right, title ori interest, including any patent, copyright or other proprietary right, in or to the Services. Creditor will not use or permit its employees, agents and subcontractors to use, the trademarks, service marks, logos, names, or any other of Collector's or its affiliates' proprietary designations, whether registered or unregistered, without Collector's prior written consent. Under no circumstances will Creditor attempt in any manner, directly or indirectly, to discover or reverse engineer any confidential and 18. Non-Solicit Clause. During the term of this agreement and for a period of 1 year subsequent to the termination of this agreement, neither party shall (). solicit, or encourage any organization directly or indirectly controlled by its management, Board, or shareholders, to solicit, any employee of the opposing party or any of its subsidiaries to leave the employ of the opposing party or any ofi its subsidiaries, (i) solicit for employment, hire or engage as an independent contractor, or permit any organization directly or indirectly controlled by its management, Board, or shareholders, to solicit for employment, hire or engage as an independent contractor, any person who was employed by the opposing party or any of its subsidiaries at any time during the term of the Employee's employment with the other party or any ofi its subsidiaries; provided, that this clause shall not apply to any individual whose employment with the opposing party or any of its subsidiaries has been terminated for a 19. Waiver. Either party may at any time waive compliance by the other with any covenant or condition contained in this Agreement, but only by written instrument signed by the party waiving such compliance. No such waiver, however, shall be deemed to constitute the waiver of any such covenant or condition in any other circumstance or the waiver of any other 20. Successors and Assigns. This Agreement willl be binding upon and will inure to the benefit of the parties hereto and their respective heirs, representatives, successors and permitted assignees. This Agreement may not be assigned, transferred, shared or divided in whole ori inj part by Creditor without priory written consent; such consent shall not be unreasonably withheld. 21. Excusable Delays. Neither party shall be liable for any delay orf failure in its performance under this Agreement (other than for payment obligations hereunder) if and to the extent that such delay or failure is caused by events beyond the reasonable control of the parly including, without limitation, acts of God or public enemies, labor disputes, equipment malfunctions, computer downtime, software defects, material or component shortages, supplier failures, embargoes, rationing, acts of local, state or national governments or public agencies, utility or communication failures or delays, fire, earthquakes, flood, epidemics, 22. Dispute Resolution. With the exception of any action taken under paragraphs 1, 3, and 4 or any alleged violation of paragraph 15, 16 and 20 of this Agreement, the parties will resolve any dispute arising out of or relating to this Agreement in a binding arbitration conducted under the auspices of the American Arbitration Association. Disputes arising out of or resulting from actions taken under paragraphs 1, 3, and 4 or 15, 16 and 20 may be resolved informally by the parties through the courts. 23. Continuance of Business. In the event that Creditor's business is sold, iti is the Creditor's obligation to notify Collector, in 24. Notifications. Creditor and Collector agree that any notifications tot the other asi it pertains tot this Agreement shall be sent to proprietary criteria developed or used by Collector. period of one year orl longer. covenant or condition. riots and strikes. writing, within 721 business hours oft the effective date of the transaction. thef following contacts. City of Archer Attn: P.O. Box 39 Archer, FL3 32618 ONLINE Information Services, Inc. J.W.I Blair, President P.O. Box 1489 Winterville, NC 28590 25. Severability. This Agreement shall be deemed to be severable and, if any provision is determined tol be void or unenforceable, then that provision will be deemed severed and the remainder oft the Agreement will remaini in effect. 26. TERMINATION OF AGREEMENT. A. This Agreement is for a period of one year, and will automatically renew itself each year thereafter unless either party notifies the other in writing at least 60 days prior to the expiration of said Agreement. Following the first anniversary this B. Notwithstanding thet foregoing, if Creditor is delinquent in the, payment of charges, violates applicable law or violates a material term of this Agreement, Collector may, ati its election, discontinue providing the Services to Creditor and terminate C.N Notwithstanding anything to the contrary in this Agreement, if the continued provision of the Services or any affected component thereof becomes impossible, impractical, or undesirable due to a change in applicable federal, state, or local laws or regulations, as determined by Collector in its reasonable judgment, Collector may either (a) cease to provide the Services or any affected component thereof within, or pertaining to persons residing within, the affected jurisdiction, or (b) establish new prices which apply to Collector's Services or any affected component thereof when provided or delivered within, or pertaining to persons residing within, the affected jurisdiction, which prices willl be reasonably calculated to cover the costs incurred by Collector in complying with the applicable laws or regulations and will become effective on the date specified in such notice unless Creditor objects in writing, in which case Collector may exercise its rights under clause (1) above. Collector will attempt to provide written notice of its actions as far in advance of the effective date as reasonably D. No Damages or Indemnification for Termination. Neither party shall be liable to the other party for any costs or damages of any kind, including direct, special, exemplary, punitive, indirect, incidental or consequential damages, or for indemnification, solely on account of the lawful termination of this Agreement, even if informed of the possibility of such 27. Contract in Entirety; Law. This Agreement sets forth the entire understanding and agreement between Collector and Creditor concerning the Services, and supersedes any prior or contemporaneous oral or written agreements or representations. Itr may be modified only by a written amendment executed by both parties. This Agreement shall be interpreted in accordance Agreement may be terminated by either party witha a sixty-day written notice. this Agreement immediately by written notice tot the Creditor. possible under the circumstances. damages. witht the! laws oft the State of North Carolina. 28. Effective Date. This Agreement is effective upons signing. IN WITNESS WHEREOF, the parties' authorized representatives have executed this Agreement on the datei indicated below. City of Archer ONLINE Information Services, Inc. Address: P.O. Box 39 Archer, FL 32618 Address: PO Box 1489 Winterville, NC 28590 AXONLNECAIadesen (866)630-6400 Exhibit "A" Allf furnishers ofi information to consumer reporting agencies must comply with all applicable regulations. Information about applicable regulations currently in effect can bei found at the Consumer Financial Protection Bureau's website, w.consumerinance.govlearmore NOTICE TOI FURNISHERS OF INFORMATION: OBLIGATIONS OF FURNISHERS UNDER THE FCRA Thei federal Fair Credit Reporting Act (FCRA), 15 U.S.C. S 1681-1681y, imposes responsibilities on all persons who furnish information to consumer reporting agencies (CRAs). These responsibilities are found in Section 623 of the FCRA, 15U.S.C.S 1681s-2. State law mayi impose additional requirements on furnishers. All furnishers ofi information to CRAS should become familiar with the applicable laws and may want to consult with their counsel to ensure that they are in compliance. The text of www.consumerinance.govleammore AI list of the sections of the FCRAcross-referenced tot the U.S. Code is at the end oft this the FCRAi is available att the website oft the Consumer Financial Protection Bureau (CFPB): document. Section 623i imposes the following duties upon furnishers: Accuracy Guidelines Section 623(e). The FCRAr requires furnishers to comply with federal guidelines and regulations dealing with the accuracy ofi information provided to CRAS by furnishers. Federal regulations and guidelines are: available at www.consumerinance.govleammore. General Prohibition on Reporting Inaccurate Information The FCRAP prohibits information furnishers from providing information to a CRAt thatt theyl know or have reasonable cause to believe is inaccurate. However, the furnisher is not subject to this general prohibition ifito clearly and conspicuously specifies an address to which consumers may write to notify the furnisher that certain information is inaccurate. Sections 623(a)(1)(A) and (a)(1)(C). Duty to Correct and Update Information Ifata any time a person who regularly and int the ordinary course of business furnishes information to one or more CRAs determines that the information provided is not complete or accurate, the furnisher must promptly provide complete and accurate information tot the CRA. Ina addition, the furnisher must notify all CRAs that received the information of any corrections, and must thereafter report only the complete and accurate information. Section 623(a)(2). Duties After Notice of Dispute from Consumer Ifac consumer notifies af furnisher, at ana address specified by the furnisher for such notices, that specific informationi is inaccurate, and thei information is, int fact, naccurate, the furnisher must thereafter report the correcti information to CRAS. Ifac consumer notifies at furnisher thatt the consumer disputes the completeness or accuracy of anyi information reported by the furnisher, the furnisher may not subsequently report thati information to a CRA without providing notice oft the dispute. Section Furnishers must comply with federal regulations thati identify when ani information furnisher must investigate a dispute made directly tot the furnisher by a consumer. Undert these regulations, furnishers must complete an investigation within 30 days (or 45 days, ift the consumer later provides relevant additional information) unless the dispute isf frivolous ori irrelevant or comes froma a Section 623(a)(1)(B). 623(a)(3). "credit repair organization." Section 623(a)(8). Federal regulations are available at www.consumerfnance.gvleammore Section 623(a)(8). Duties After Notice of Dispute from Consumer Reporting Agency thef furnisher has a duty tot follow certain procedures. Thei furnisher must: Ifa CRAI notifies at furnisher that a consumer disputes the completeness or accuracy ofi information provided by thet furnisher, Conduct ani investigation and review all relevanti information provided by the CRA, including information given to the Report the results tot the CRAt that referred the dispute, and, ift thei investigation establishes that the information was, in fact, incomplete ori inaccurate, report the results to all CRAS to which the furnisher provided the information that compile Complete the above steps within 30 days from the date the CRAI receives the dispute (or 45 days, ift the consumer later CRAbyt the consumer. Sections 623(b)(1)(A): and (b)(1)(B). and maintain files on ar nationwide basis. Sections 623(b)(1)(C) and (b)(1)(D). provides relevant additional information tot the CRA). Section 623(b)(2). Promptly modify or delete the information, or blocki its reporting. Section 623(b)(1)(E). Duty to Report Voluntary Closing of Credit Accounts account was closed. Section 623(a)(4). Duty to Report Dates of Delinquencies Ifa consumer voluntarily closes a credit account, any person who regularly andi int the ordinary course of business furnished information to one or more CRAs must report this fact wheni itp provides information to CRAs for thet time period in which the Ifaf furnisher reports information concerning a delinquent account placed for collection, charged to profit or loss, or subject to any similar action, thet furnisher must, within 90 days after reporting the information, provide the CRA with the month and the year of the commencement of the delinquency that immediately preceded the action, so that the agency will know! how longt to Any person, such as a debt Collector, that has acquired ori is responsible for collecting delinquent accounts and that reports information to CRAs may comply with the requirements of Section 623(a)(5) (until therei is a consumer dispute)! by reporting the same delinquency date previously reported by the Creditor. Ift the Creditor did not report this date, they may comply with the FCRAI by establishing reasonable procedures to obtain and report delinquency dates, or, ifa delinquency date cannot be reasonably obtained, by following reasonable procedures to ensure thatt the date reported precedes the date when the account was placed for collection, charged to profit orl loss, or subjected to any similar action. Section 623(a)(5). keep the information int the consumer's file. Section 623(a)(5). Duties of Financial Institutions When Reporting Negative Information has prescribed model disclosures, 12 CFR Part 1022, App. B. Duties When Furnishing Medical Information Financial institutions that furnish information to' nationwide" consumer reporting agencies, as defined in Section 603(p), must notify consumers in writing if they may furnish or have furnished negative information to a CRA. Section 623(a)(7). The CFPB Afurnisher whose primary business is providing medical services, products, or devices (and suchf furnisher's agents or assignees)! is ar medical information furnisher for thep purposes oft the FCRA: and must notify all CRAs to whichi it reports of this fact. Section 623(a)(9). This notice will enable CRAs to comply with their duties under Section 604(g) when reporting medical information. Duties when ID Theft Occurs Alli furnishers must! havei in place reasonable procedures to respond tor notifications from CRAs thati information furnishedi is the result ofi identity theft, and toy prevent refurnishing the information in the future. Af furnisher may notf furnishi information that a consumer has identified as resulting from identity theft unless the furnisher subsequently knows ori is informed by the consumer thatt the information is correct. Section 623(a)(6). Ifai furnisher learns that ith has furnished inaccurate information due toi identity theft, itr must notify each CRA oft the correct information and must thereafter report only complete and accurate information. Section 623(a)(2). When any furnisher ofi information is notified pursuant tot the procedures set forthi in Section 605B that a debt has resulted from identity theft, the furnisher may not sell, transfer, orp place for collection the debte except in certain limited The CFPB's website, www.sonsumerinance-goyleammore has more information about the FCRA, including circumstances. Section 615(). publications for businesses and the fullt text of the FCRA. Citations for FCRA: sections int the U.S. Code, 15 U.S.C. S 1681 ets seq.: Section 602 15 U.S.C. 1681 Section 615 15 U.S.C. 1681m Section 603 15U.S.C. 1681a Section 616 15 U.S.C. 1681n Section 604 15 U.S.C. 1681b Section 617 15 U.S.C. 16810 Section 605 15 U.S.C. 1681c Section 618 15 U.S.C. 1681p Section 605A1 15 U.S.C. 1681c-A Section 619 15 U.S.C. 16814 Section 605B 15 U.S.C. 1681c-B Section 620 15 U.S.C. 1681r Section 606 15U.S.C. 1681d Section 621 15 U.S.C. 1681s Section 607 15 U.S.C. 1681e Section 622 15 U.S.C. 1681s-1 Section 608 15U.S.C. 1681f Section 623 15U.S.C. 1681s-2 Section 609 15 U.S.C. 1681g Section 6241 15U.S.C. 1681t Section 610 15 U.S.C. 1681h Section 625 151 U.S.C. 1681u Section 611 15U.S.C. 1681i Section 626 15 U.S.C. 1681v Section 612 15 U.S.C. 1681j Section 627 15 U.S.C. 1681w Section 613 15 U.S.C. 1681k Section 628 15 U.S.C. 1681x Section 614 15U.S.C. 16811 Section 629 15U.S.C. 1681y ON'LINE INFORMATION SERVICES ONLINE Utility Collections Customer Setup Package Client Name: City of Archer Office Address: P.O. Box 39 Office Location County: Mailing Address: P.O. Box 39 ONLINE Account Executive: Shane Burger Archer, FL 32618 Archer, FL 32618 Ify you have any questions regarding how to fill out this form please contact your ONLINE Account Executive at (866)630-6400. General Account Information Placement Type: Commission Rate: 50 Primary %<1year (from disconnect date to placement date) %> 1 year (from disconnect date to placement date) 50 temization Date you will be providing: Do you have Express Consent for Telephone Contact: Please provide a sample of your conraclayementems & Conditions showing consumers provide express consent to your Account Executive. Effective date of TCPAAgreement Types of Claims tol be Referred: Electric Gas Damages Cable Wireless Telephone Residential Telephone Water Internet Other: Do you need separate accounts setup for different types of claims: Discount Authorization: % (Discount Percentage Authorized) Software Vendor: Is the company Tax Exempt: Using Collections Interface: IfT Tax Exempt, please provide Tax Exemption Certificate: Referral Method: Manual Entry via' Website: Collections File Upload: SFTP Transfer: Payment Reporting Method: Manual Entry via' Website: Collections File Upload: SFTP Transfer: Internal Use Only: Special Instructions: Involicing/Billing.Mong/MonthlyPayment Method: Invoice Type: Monthly Invoice Auto-Pay Options: Access Security Requirements: Credit Card: Bank Draft: ONLINE requires Subscribers to utilize ONLINE's IP Address Restriction security feature. This prevents someone from obtaining user credentials and accessing information from outside your company's physical location. Ify you do not have static IP Addresses ONLINE has an alternate token solution you will need to use. Does your organization have static IP Addresses? Single IP Address: OR IPA Address Range: Website User Setup Form User Full Name User Name User Phone Number User Email Address Privilege (Admin, Supervisor, User) Client Contacts Training Contact: Administrative Contact: Receive Email Invoices: Receive AcoumtACapowegement Receive. Announcements: Validation/Acknowledgement Contact: Receive Email Invoices: Receive. Account Acknowledgement. Receive Announcements: Balance Checks Contact: Receive Email Invoices: Receive. Account Acknowledgement: Receive. Announcements: Accounts Payable Contact: Receive Email Invoices: Receive. Account Acknowledgement: Receive. Announcements: Technical Contact: Receive Email Invoices: Receive Account. Acknowledgement. Receive Announcements: At least one individual must be flagged to receive the emailed invoice. Recurring Monthly Payment Authorization Form l'authorize ONLINE Information Services, Inc. on behalf of City of Archer (Company) to charge/debit our account indicated below on the 5th business day of each month for payment of our ONLINE Information Services invoices. P.O. Box 39 Archer, FL: 32618 Checking/Savings Account Name on Account: Bank Name: Bank City/State: Routing Number Account Number: Credit Card Card Holder Name: Account Number: Expiration Date: CVV (3Digit Number on back of card) understand that this authorization will remain ine effect until Icancel iti in writing, andl agree to notify ONLINE in writing of any changes in my account information or termination of this authorization at least 15 days prior to the next billing date. Ift the above noted payment dates fall on a weekend or holiday, understand that the payments may! be executed on the next business day. For ACH debits to my checking/savings account, understand that because these are electronic transactions, these funds may be withdrawn from my account as soon as the above noted periodic transaction dates. Int the case of an ACH Transaction being rejected for Non Sufficient Funds NSF)lunderstand that ONLINE may ati its discretion attempt to process the charge again within 30 days, and agree to an additional $25.00 charge for each attempt returned NSF which will bei initiated as a separate transaction from the authorized recurring payment. lacknowledge that the origination of ACH transactions to my account must comply with the provisions of U.S. law. Icertify thati lama an authorized user oft this credit card/bank account and will not dispute the scheduled transactions with my bank or credit card company; provided the transactions correspond to the terms indicatedi in this authorization form. CITY OF ARCHER RCHER VII. New Business Agenda Item 2: Resolution No 2025-05, Agreement Between the City of Archer and Hera Property Registry LLC for Providing Property Registration Services for Archer's Foreclosure and Vacant Property Registration Staff Recommendation: Approve Resolution No 2025-05. Approved by City Attorney on: February 6, 2025 Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX: 39- - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NO 2025-05 CITY OF ARCHER, FLORIDA A RESOLUTION OF THE CITY OF ARCHER, FLORIDA APPROVING THAT CERTAIN AGREEMENT BETWEEN THE CITY AND HERA PROPERTY REGISTRY, LLC FOR PROVIDING PROPERTY REGISTRATION SERVICES FOR ARCHER'S FORECLOSURE AND VACANT PROPERTY REGISTRATION; MAKING CERTAIN FINDINGS OF FACT IN SUPPORT OF THE CITY APPROVING SAID. AGREEMENT; RECOGNIZING THE AUTHORITY OF THE MAYOR TO EXECUTE AND BIND THE CITY TO SAID AGREEMENT; DIRECTING THE MAYOR TO EXECUTE AND BIND THE CITY TO SAID AGREEMENT; REPEALING ALL PRIOR RESOLUTIONS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Archer ("City") enacted Ordinance Number 01-2025 creating a foreclosure and registration process for registration of foreclosing mortgages and vacant property; and WHEREAS, HERA provides an online foreclosure and vacant property registration service, monitors defaults and other property registration triggers, sends notices to mortgagees or other responsible WHEREAS, HERA and the City desire to enter into that certain contract to engage HERA's services by adopting the terms of the proposed contract with HERA int thet form of the Exhibit attached hereto (the WHEREAS, engaging HERA's services is in the public interest and in the interests of the City; now parties of a duty to register, and collects registration fees; and "Agreement"); and therefore BE IT RESOLVED by the City Commission of the City of Archer, Florida: 1. Engaging HERA to provide the products and services in the Agreement to provide registration of foreclosing mortgages and vacant properties is in the public or community! interest and for public 2. Inf furtherance thereof, the Agreement in the form of the Exhibit attached hereto should be and is 3. The Mayor of the City of Archer is the officer of the City duly designated by the City's Code of Ordinances to enforce such rules and regulations as are adopted by the City Commission of the 4. In the absence of the Mayor, the Vice-Mayor of the City of Archer is the officer of the City duly designated by the City's Charter and/or Code of Ordinances to commit the City to contractual obligations as such contracts are adopted by the City Commission of the City of Archer; and welfare; and approved by the City Commission oft the City of Archer;and City of Archer; and Page 1of2 City of Archer, Florida Resolution 2025-05 HERA Professional Services Agreement 5. The Mayor oft the City of Archeri isa authorized to execute on behalf of and bind the City toi thet terms 6. The Mayor oft the City of Archer is directed to execute on behalf of and bind the City to the terms 7. All prior resolutions oft the City Commission of the City of Archer in conflict with this resolution are 8. This resolution shall become effective and enforceable upon final passage by the City Commission APPROVED AND. ADOPTED, by an affirmative vote ofar majority of a quorum present oft the City Commission oft the City of Archer, Florida, at a regular meeting, this 10th day of February, 2025. oft the Agreement; and of the Agreement; and hereby repealed toi the extent ofs such conflict; and oft the City of Archer. BYTHE MAYOR OF THE CITY OF ARCHER, FLORIDA Fletcher Hope, Mayor ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA: Deanna Alltop, City Clerk APPROVED ASTO FORM ANDI LEGALITY: Kiersten N. Ballou, City Attorney or Danielle C. Adams, City Attorney Page 2of2 PROFESSIONAL SERVICES. AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into this day ofF February, 2025 by and between HERA PROPERTY REGISTRY, LLC, a Florida Limited Liability Company with an address at 1917 S. Harbor City Blvd., Melbourne, FL 32901 ("HERA") and CITY OF ARCHER, FLORIDA, with an address at 16870 SW 134th Avenue, Archer, Florida 32618 ("Archer"). WITNESSETH: I. SCOPE OF REPRESENTATION 1. Archer is retaining HERA to represent Archer in providing property registration services for Archer's foreclosure and vacant property registration ordinance, Chapter 8, Article V, of the Code of Ordinances, City of Archer, Florida, Ordinance No. 01-2025 "Registration of Foreclosing Mortgages and Vacant Property" (the "Ordinance"). 2. Asi is further set forth herein, Archer hereby authorizes HERA to represent. Archer's interests in providing a property registration service pursuant to the Ordinance. II. DUTIES OF HERA Ordinance Registration Services 1. HERA shall provide an online foreclosure and vacant property registration service for Archer pursuant to the Ordinance. 2. HERA shall monitor mortgage defaults and other property registration triggers under the Ordinance and shall send notice to the mortgagee or other responsible party ofa duty to register the property. 3. Collections made by HERA will be deposited immediately into a separate trust account maintained in a: federally insured bank. Page 1 of8 4. All registration fees collected by HERA shall be remitted to Archer, less HERA's collection costs, by thel Fifteenth (15th) day ofeach month, for all monies collected fort thej previous monthly period, net of expenses and costs which will be calculated in accordance with the terms ofthis Agreement. III. PAYMENT FOR HERA'SSERVICES. 1. Inc consideration of the cost of registration services rendered by HERA, Archer hereby agrees to pay HERA one hundred twenty-five dollars ($125.00) oft the total registration fee for each property registration fee collected by HERA. Should there be a fee required for public/official record data acquisition integral to the performance of the duties required under this contract, those charges shall be deducted from the remittance for the actual costs of said charges or subscriptions. If said charges or subscription fees are for the entire county, the fee shall be divided equally between all communities partnered with HERA within Archer at that time. Ifthere is a change in the number of communities partnered with HERA in Archer during the contract period, Archer public record access fee will be adjusted accordingly to maintain an even cost- sharing by all communities within Archer. 2. If Archer's Ordinance requires payment of late fees as part of the registration requirements, HERA shall collect all applicable late fees, retaining 20% of the fee and remit the balance to. Archer pursuant to the monthly remittance schedule. 3. When HERA collects registration fees, HERA shall remit the collected registration fees to. Archer in accordance with this Agreement. IV. INSURANCE HERA shall maintain insurance coverage as required by Archer, and at ai minimum general liability insurance of $1,000,000 per occurrence and $2,000,000 in the aggregate. Page 2 of8 V. INDEMNIFICATION: DEFENSE: COOPERATION In addition to, and not in limitation of the insurance requirements, HERA agrees: 1. HERA shall indemnify, defend, and hold harmless Archer, its officers, employees, elected officials, and agents (the Indemnified Parties") from and against any and all liabilities arising directly out of or in connection with malpractice or negligent acts under this Agreement by HERA or any ofi its agents, provided, however, that the HERA shall not be responsible for that portion, ifany, ofal loss that is caused by the negligence of Archer. Archer shalli indemnify, defend, and hold harmless HERA, its officers, employees, elected officials, and agents from any and all acts performed by HERAifdone at the direction of Archer ori in connection with the administration ofthis Agreement. HERA shall not be responsible for that portion, ifany, ofal loss that is caused by any challenge to Archer Ordinance in a competent court ofj jurisdiction or any action which Archer directs HERA to perform. 2. HERA shall, upon Archer's demand and at Archer's direction, promptly and diligently defend, at HERA's own risk and expense, any and all suits, actions, or proceedings which may bel brought or instituted against one or more. Indemnified Parties caused by malpractice or negligent acts for which HERA is responsible under this Section and, further to HERA's indemnification obligations, HERA shall pay and satisfy anyj judgment, decree, loss, or settlement in connection therewith. 3. In all instances where Archer will indemnify HERA for a loss caused by the negligence of Archer or a loss caused by any challenge to Archer's Ordinance, Archer shall pay the cost of their own defense and may select counsel of their own choosing, SO long as a conflict does not exist. Page 3 of8 4. HERA shall, and shall cause its agents to, cooperate with Archer and in connection with the investigation, defense or prosecution of any action, suit or proceeding in connection with this Agreement, including the acts or omissions ofH HERA in connection with this Agreement. 5. The provisions ofthis Section shall survive the termination oft this Agreement. VI. SUPPORT AND MAINTENANCE HERA shall provide all support and maintenance required in connection with the Services, including but not limited to: 1. 2. Training and support for community staff and responsible parties; Collection and remittance of registration fees and any late fees or penalties; VII. OWNERSHIP AND USE OF DOCUMENTS: PUBLIC RECORDS All documents, records, applications, files and other materials produced by HERA in connection with the services rendered pursuant to this Agreement shall be the property of Archer, and shall be provided to community upon request. HERA shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use inc connection with Hera Property Registry, LLC's endeavors. In the event oft termination of this Agreement, any reports, records, documents, forms, and other data and documents prepared by HERA whether finished or unfinished shall become the property of Archer, and shall be delivered by HERA to the appropriate person within seven (7) days of termination of this Agreement by either party. Any compensation due to HERA shall be withheld until all documents are received as provided herein. HERA agrees to comply with public records laws oft the State ofl Florida, specifically HERA shall: 1. Keep and maintain public records required by the City toj perform the service. Page 4 of8 2. Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the City. 4. Upon completion of the contract, transfer, at no cost, to the City all public records in possession oft the contractor or keep and maintain public records required by the City toj perform the service. Ifthe contractor transfers all publici records toi the City upon completion ofthe contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public récords disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems oft the City. IF THE HERA HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO HERA'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT DALLTOP@CITYOFARCHERCOM/,167A SW 134TH AVENUE, ARCHER, FLORIDA 32618; 352-495-2880. Page 5 of8 VIII. SURVIVAL The expiration or termination of this Agreement will not extinguish the rights of either party that accruej prior to expiration, termination or any obligations that extend beyond termination or expiration, either by their inherent nature or by their express terms. IX. AUDIT AND RECORDS HERA shall maintain records pertaining to this Agreement for aj period ofs seven years from final payment. Such records shall be subject to audit by Archer on reasonable advanced, written notice. The audit shall be conducted at the premises of Archer on business days only and during normal working hours. X. GOVERNINGLAW The validity, construction and performance of this Agreement shall be governed by the laws oft the State of Florida without giving effect to the principles of conflicts oflaws. XI. EXPENSES During the term oft this Agreement, HERA shall be responsible for all expenses and costs associated with the service. XII. TERMINATION HERA and Archer each expressly reserve the right to withdraw from this Agreement at any time upon 60 days written notification to the other party, subject to any applicable ethical rules. HERA shall cooperate fully with Archer and replacement third-party administrator, ifa any, to return all files, information, as more fully set forth herein, which obligation shall survive termination of this Agreement. Upon termination, HERA shall cease all work performed under this Agreement and forward to Archer any registration fees owed to Archer. Page 6 of8 XIII. INDEPENDENT CONTRACTOR This Agreement does not create an mpbyemplyer.tonnp between the parties. It is the intent of the parties that HERA is an independent contractor under this Agreement and not Archer's employee for all purposes, including but not limited to the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State unemployment insurance law. This Agreement shall not be construed as creating any. joint employment relationship between Archer and HERA and Archer shall not be liable for any obligation incurred by HERA, including but not limited to unpaid minimum wages and/or overtime premiums. XIV. EQUAL OPPORTUNITY ACT In the performance of this Agreement, HERA shall not discriminate against any firm, employee, or applicant for employment or any other firm or individual in providing services because ofs sex, age, race, color, religion, ancestry, or national origin. XV. ALLLEGAL PROVISIONS DEEMED INCLUDED: SEVERABILITY 1. Every provision required by Law to be inserted into or referenced by this Agreement is intended to be a part of this Agreement. If any such provision is not inserted or referenced ori is not inserted or referençed in correct form then () such provision shall be deemed inserted into or referenced by this Agreement for purposes of interpretation and (i) upon the application of either party this Agreement shall be formally amended to comply strictly with the Law, without prejudice to the rights of either party. 2. In the event that any provision ofthis Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. Page 7of8 3. Each party has cooperated in the negotiation and preparation of this Agreement. Therefore, in the event that construction oft this. Agreement occurs, it shall not be construed against either party as drafter. XVI. SECTION AND OTHER HEADINGS The section and other headings contained in this Agreement are: for reference purposes only and shall not affect the meaning or interpretation of this Agreement. XVII. ENTIRE AGREEMENT This Agreement represents the full and entire understanding and Agreement between the parties with regard to the subject matter hereof and supersedes all prior Agreements (whether written or oral) of the parties relating to the subject matter oft this Agreement. XVIII., ARCHER'SS SIGNATURE HEREONS SHALL CONSTITUTE HERA'S AUTHORITYTO PROCEED WITH THIS REPRESENTATION Archer hereby acknowledges that all of the terms of this Agreement have been fully explained to Archer, and that Archer fully understands all oft the provisions herein. DATED THIS day of 2025. CITY OF ARCHER, FLORIDA By: Name: Title: DATED THIS day of 2025. HERA PROPERTY REGISTRY,LLC By: Name: Clifford. J.. Johnson Title: CEO Page 8 of8 CITY OF ARCHER RCHER VII. New Business Agenda Item 3: Resolution No 2025-06, Pursuant to Section 196.1978(3)(0), Florida Statues Electing to Not Exempt Certain Property, Commonly Known as the "Live Local Act Property Tax Exemption" Staff Recommendation: Approve Resolution No 2025-06. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX39-4 ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 RESOLUTION NO 2025-06 CITY OF ARCHER, FLORIDA Al RESOLUTION OF THE CITY OF ARCHER, FLORIDA PURSUANT TO SECTION 196.1978(3)(0), FLORIDA STATUTES, ELECTING TO NOT EXEMPT CERTAIN PROPERTY UNDER SECTION 196.197803)Q)..A., FLORIDA STATUTES, COMMONLY KNOWN AS THE "LIVE LOCAL ACT PROPERTY TAX EXEMPTION"; PROVIDING FOR SEVERABILITY; REPEALING ALL PRIOR RESOLUTIONS IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 196.1978(3)(d), Florida Statutes (the "Live Local Act Property Tax Exemption") requires the Alachua County Property Appraiser to exempt certain multifamily properties from ad valorem taxesifsuch properties meet the criteria ofthe Live. Act] Local Property WHEREAS, beginning with the 2025 tax roll, Section 196.1978(3)(0), Florida Statutes, allows taxing authorities to "opt-out" of providing the Live Local Act Property Tax Exemption to units ini multifamily projects that are used to house natural persons or families whose annual household income is between 80% and 120% percent of the median annual adjusted gross income for households within the metropolitan statistical area ("MSA") or, if not within a MSA, within the county in which the person or family resides (the "80 to 120 Tax Exemption"); and WHEREAS, pursuant to Section 196.1978(3)(0), Florida Statutes if the taxing authority finds that the most recently published Shimberg Center for Housing Studies Annual Report, prepared pursuant to Section 420.6075, Florida Statutes ("Shimberg Annual Report"), that is part of the jurisdiction of the taxing authority is within a metropolitan statistical area or region where the number of affordable and available units in the metropolitan statistical area or region is greater than the number ofrenter households int the metropolitan statistical area or region for the category WHEREAS, the City of Archer City Commission ("Commission") has reviewed the most recently published Shimberg Annual Report, which is incorporated herein by this reference, and based upon the Shimberg Annual Report, the Commission hereby finds that there is surplus of affordable and available units located in Alachua County for those households that meet the WHEREAS, the City of Archer, Florida is situated within ar medium size county with aj population between 100,001 and 824,999, meets the statistical and administrative requirements and wishes to Tax Exemption; and entitled "0-120 percent AMI."; and income criteria for the 801 to 120 Tax Exemption; and opt out from providing the Livel Local Act Property Tax Exemption. Page 1of3 City of Archer, Florida Resolution. 2025-06 Livel Local Tax Exemption Opt-Out WHEREAS, the Commission held a public hearing and advised this Resolution pursuant to the requirements of Section 50.011(1), Florida Statutes, prior to adoption of this Resolution. BEI IT RESOLVED by the City Commission oft the City of Archer, Florida: 1. The above recitals and findings are true and correct and are incorporated herein by this reference. 2. Pursuant to Section 196.1978(3)(0), Florida Statutes, the City of Archer hereby elects not to exempt the properties located in the City of Archer, Florida that are eligible for tax exemption by way of housing persons or families whose annual income is greater than 80% but no more than 120% median annual adjusted gross income, as otherwise allowed in Section 196.197803)d)1.A, Florida Statutes, and hereby requests that the Alachua County Property Appraiser not grant any such 3. The Resolution, and the election made as a result, applies to the ad valorem property tax levies 4. Ifany word, phase, clause, paragraph, section or provision of this Resolution or the application hereof to any person or circumstances is held invalid or unconstitutional, such finding shall not affect the other provisions or applications oft the Resolution which can be given effect without the invalid or unconstitutional provisions or application, and to this endt thej provisions ofthis Resolution 5. This Resolution shall become effective immediately, and the election made as a result begins with the 2025 tax roll. This Resolution shall expire on January 1,2027 ("expiration date"), andi it may be renewed by the Commission prior to the expiration date pursuant to Section 196.1978, Florida 6. Thel Interim City Manager or designee is directed to provide a copy ofthis Resolution tot the Alachua APPROVED AND ADOPTED, by an affirmative vote ofar majority ofa quorum present oft the City Commission of the City of Archer, Florida, at ai regular meeting, this 10th day of February, 2025. exemptions. imposed by the Commission within the City of Archer. are declared severable. Statutes, as may be amended. County Property Appraiser immediately. BY THE MAYOR OF THE CITY OF ARCHER, FLORIDA Fletcher Hope, Mayor Page 2of3 City of Archer, Florida Resolution 2025-06 Live Local Tax Exemption Opt-Out ATTEST, BY THE CLERK OF THE CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA: Deanna Alltop, City Clerk APPROVED AS TOI FORM. AND: LEGALITY: Kiersten N. Ballou, City Attorney or Danielle C.. Adams, City Attorney Page 3of3 CITY OF ARCHER ARCHER VII. New Business Agenda Item 4: Supporting the State of Florida Joining the Southern Rail Commission Staff Recommendation: Approve supporting the State of Florida joining the Southern Rail Commission. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX: 39- ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Serving Alachua Bradford . Columbia Dixie . Gilchrist . Hamilton Lafayette . Levy Madison Suwannee . Taylor . Union Counties North Central Florida Regional Planning Council January 23, 2025 Honorable Ron DeSantis, Governor The Capitol 400 South Monroe Street Tallahassee, FL32399-6536 RE: Southern Rail Commission Dear Governor DeSantis: 2009 NW 67th Place, Gainesville, FL 32653-1603 352.955.2200 Ati its meeting on January 23, 2025, thel North Central Florida Regional Planning Council voted unanimously to adopt enclosed Resolution No. 2025-02 expressing its support for the State ofl Florida to The mission of the Southern Rail Commission is to engage and inform public and private rail interests to support and influence Southeast rail initiatives. The Southern Rail Commission promotes the safe, reliable and efficient movement of people and goods to enhance economic development along rail corridors, provide transportation choices and facilitate emergency evacuation routes. The Southern Rail Commission advocates for the reactivation oft the Gulf Coast Passenger Rail line to provide passenger rail service toi the GulfCoast, including thel Florida Panhandle and North Florida which would enhance economic development opportunities ini the north central Florida region. The Southern Rail Commission is currently comprised oft the States of Alabama, Louisiana and Mississippi. Ifyoul have any questions concerning this matter, please do not hesitate to contact Scott Koons, AICP, join the Southern Rail Commission. Executive Director of the Council at 352.339.2489 or koons@nctrpc.org. Sincerely, FletcherJ J. Hope. Jr. Chair Enclosure xC: Honorable Ben Albritton, Florida Senate President Honorable Daniel Perez, Florida House of Representatives Speaker Honorable Jennifer Bradley, Florida Senate District 6 Honorable Stan McClain, Florida Senate District 9 Honorable Corey Simon, Florida Senate District3 Honorable Robert Charles "Chuck" Brannon II, Florida House ofl Representatives District 10 Honorable Yvonne Hayes Hinson, Florida House of Representatives District2 21 Honorable Chad Johnson, Florida House ofF Representatives District 22 Honorable Jason Shoaf, Florida House ofR Representatives District7 Honorable Allison Tant, Florida House of Representatives Districts 9 o.koonslettersichair letterslsouthem rail commission. letter. govemnor.adocx Dedicated to improving the quality of life of the Region's citizens, by enhancing public safety, protecting regional resources, promoting economic development and providing technical services to local governments. RESOLUTION NO. 2025-02 ARESOLUTION OF THE NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL SUPPORTING THE STATE OF FLORIDA JOINING THE SOUTHERN RAIL COMMISSION WHEREAS, the mission oft the Southern Rail Commission is to engage and inform public and private rail interests to support and influence Southeast rail initiatives; WHEREAS, the Southern Rail Commission promotes the safe, reliable and efficient movement of people and goods to enhance economic development along rail corridors, provide transportation choices and facilitate emergency evacuation routes; and and WHEREAS, the North Central Florida Regional Planning Council is an economic development district designated by the U.S. Economic Development Administration that promotes regional strategies, partnerships and solutions to strengthen the economic competitiveness and quality of life of 12 counties and 40 incorporated municipalities in WHEREAS, the Southern Rail Commission advocates for the reactivation of the Gulf Coast Passenger Rail line to provide passenger rail service to the Gulf Coast, including the Florida Panhandle and North Florida, which would enhance economic development opportunities in the north central Florida region; and north central Florida.; and WHEREAS, the Southern Rail Commission is currently comprised of the States of NOW, THEREFORE, the North Central Florida Regional Planning Council hereby expresses its support for the State of Florida to join the Southern Rail Commission. DULY ADOPTED by the North Central Florida Regional Planning Council this 23rd Alabama, Louisiana and Mississippi. day of January 2025. Attest: NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL A Fletcher. J.Hope. Jr., Chair 5 2.k Scott R, Koons, Executive Director CITY OF ARCHER RCHER VII. New Business Agenda Item 5: Right-of-Way Use Permit, Cox Communications Staff Recommendation: Approve Right-of-Way Use Permit Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove StatfRecommendation 16870 SW 134TH AVE., P.O. BOX39-4 ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 CITY OF ARCHER ARCHER RIGHT-OF-WAY USE PERMIT Date 1/21/25 Permit No: Subject: Cox Communications Utility Installation Permittee: Cox Communications Phone Number: 850-499-8366 Permittee Address: 6020 NW 43rd St, Gainesville, FL 326533 Permittee's Contact Person: Nick Ellington Requesting permission from the City of Archer (the' "City"), to construct, operate, and maintained- Total project footage of approx 4,107.Aerial span ofa approx 3,043. Total bore of approx 1,064'installing 1-1.25" conduit. Installing a total of9 pedestals. I. Itise expressly stipulated that this permit is al license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property 2. Whenever necessary for construction, repair, improvement, maintenance, safe and efficient operation, alternation or relocation of all, or any portion of said highway as determined by the City Manager, any or all ofsaid poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be immediately removed from said highway, or reset or relocated thereon as required by the City! Manager, and at the expenses of the permittee unless reimbursement 3. All work shall meet the City's standards and be performed under the supervision of the Public 4. All materials and equipment shall be subject to inspection by thel Public Works Department. 5. Alll Department property shall be restored toi its original condition as fara as practical, in keeping with Department specifications, and in a manner satisfactory to the Public Works Department. During the installation, it shall be the responsibility oft the permittee tol keep the area associated with this installation in a neat and orderly fashion. This shall include the removal of all trash and litter that may accumulate in the area and the removal ofa any graffiti that may be placed on any structure associated 6. The attached Exhibit A covering details of this installation shall be made aj part oft this permit. 7. The permittee shall commence actual construction in good faith within sixty (60) days from the date 8. The construction and maintenance ofs such utility shall not interfere with the property and rights ofa 16870 SW 134m AVE., P.O. BOX. 39- - ARCHER, FLORIDA 32618-0039 right in said holder. isauthorized. Works Department. with this permit during the installation. ofs said permit approval and shall be completed within end of 60 days if no work has begun. 60 days. This permit expires at the priorpermittee. Tel: (352)495-2880 Fax (352)495-2445 9. Special conditions: Permittee shall re-grade, seed, fertilize, and mulch all disturbed areas. 10. The permittee shall adhere to all traffic control will be in accordance with the most recent Roadway and Traffic Design Standards, Section No. 600i issued by the Department of Transportation (FDOT). All utility installation will be in accordance with the most current issue I.Itis understood and agreed that the rights and privileges herein set out are granted only to the extent of the City's right, title and interest in the land to be entered upon and used by the permittee. During construction, all safety regulations of the State and City shallbe observed and the permittee must take such measures, including placing and displaying ofsafety devices, as may ber necessary in order to safely conduct the public through the project area in accordance with the 12.Thel Permittee will to the extent permitted by, and in accordance with 768.28, Florida Statues,at all times, assume all risk of and indemnify, defend, and save harmless the City of Archer, its Department of Public Works employees and agents, from and against any and all loss, damage, cost or expense arising from Permittee's negligent acts or omissions, or the negligent acts or omissions of Permittee's Officers or employees in the exercise or attempted exercises by said 13.Thej permittee shall be solely responsible for relocation ofi its facilities in the event of future 14. The City Manager shall be notified forty-eight (48) hours in advance before starting work. 15. The permittee shall notify the Cityi ifa contractor is performing the work, and the contractor's information. The contractor should execute this permit and be held to the same standards as permittee and provide proofoft licensing and applicable insurance coverage. 16. In the case of non- compliance with the City's requirements, this permit is void and the facility will have to made to comply with such requirements or be removed from the right-of-way at no cost to 17. Venue and Law: Venue shall be in Alachua County, Florida. This permit shall be governed and ofthe FDOT guides. State and Federal traffic safetystandards. holder of the aforesaid rights andprivileges. roadway improvements. the City. construed in accordance with the laws oft the State ofFlorida. 18. This permit shall be solely for the purpose of Total project footage ofapprox 4,107.Aerial span ofa approx 3,043. Total bore of approx 1,064'installing 1-1.25" conduit. Installing a total of9 pedestals. Nick Ellington Permittee Name Nické (Vengton LUagent 1/21/25 Signature and' fitle Attest: Date CITY COMMISSION OF THE CITY OF ARCHER, FLORIDA Deansa AMkp,Tarein City Manager Petchevags Mayor 16870 SW 134m AVE., P.O. BOX: 39 - ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 a I - DD DD S 3 es 2223777 599 - DIDE OCC - A DD Z DD E DDE sw 158THST 3613 SW1 158THST DD SW 156THST See DD f - SW1 170THST SW 169THWAY DD SW 168THDR SW 168TH DR DDE 3 FT KID DD K W D K MIT t DD 1x.. M - B4 IDI K B4 Be MB KD KGi DD 4B <IDi KD < CITY OF ARCHER ARCHER VII. New Business Agenda Item 6: Renewal of the Florida League of Mayors Member Dues Staff Recommendation: Not renew any membership dues. Staff has not been renewing them since October 2024. Approved by City Attorney on: Commissioner Action: Open for Discussion Public Comments Closed for Discussion Action: Approve/Disapprove Staff Recommendation 16870 SW 134TH AVE., P.O. BOX: 39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445 Florida League of Mayors PO Box 10270 Tallahassee, FL 32302-1757 Date: 2/4/2025 IIIIT Bill To: City of Archer PO Box 39 Archer, FL 32618-0039 Phone: (352)495-2880 Fax: (352)495-2445 Email: ctymanager@ctyotarcher.com Invoice Number Customer ID Qty Description Unit Price $350.00 Total Due: Ext. Price $350.00 $350.00 109FLOM2425 109 1 FLMI Member Dues (2024-2025) Tos submit payment, please pay by credit card viai thel FLM website. Ifyour need assistance, please contact fim@ficities.com or 850.222.9684. CITY OF ARCHER ARCHER VIII. Reports, Correspondence, Communications: No Reports this month Commissioner Action: None required 16870 SW 134TH AVE., P.O. BOX39-A ARCHER, FLORIDA 32618-0039 Tel: (352)495-2880 Fax (352)495-2445