AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avilal Beach, CA. 93424 Meeting Room and Office- - 100 Sanl Luis Street, Avilal Beach Telephone (805): 595-26641 FAX(805)595-7623 e-mail: avlacsd@gmail.com REGULAR BOARD MEETING 1PM Tuesday, February 11,2025 STAFF AND PUBLIC MAY PARTICIPATE IN' THIS MEETING INI PERSON ATTHE ADDRESS ABOVE OR, VIA TELECONFERENCE AND/OR BLECTRONICALL. ZOOM MEETING: itps/msu/web.zcom..18.411787511 Meeting ID: 4111787571 Password: No Password Required. BY PHONE: 1-669-900-9128 Ina accordance with Government Code Section 54953(b), this agenda will bej posted at the above teleconference location and this location will be accessible to the public. 1. 2. CALLTOORDER: 1:00 P.M. ROLL CALL: Board Members: Pete Kelley, President John Janowicz, Vicel President Kristin Berry, Director Howie Kennett, Director Ara Najarian, Director 3. PUBLIC COMMENT Members of the public wishing to comment or bring forward any items concerning District operations which do not appear on today's agenda may address the Board now. Please state name and address before addressing the Board and limit presentations to 3 minutes. State law does not allow Board action on items not appearing on the agenda. 4. INFORMATION AND DISCUSSION ITEMS 1.S SLO County Sheriff Department 2. CalFire/County Fire Department County Reports Reports on Attended Conferences, Meetings, and General Communications of District Interest 5. PUBLIC COMMENT ON CLOSED SESSION. ITEM 6. CLOSED SESSION Number of cases: One. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). B. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (e)(3) - Claim by Cheri Linegar [Pursuant to Government Code sections 54956.9(e)(3) and 4957.5100)62)0, this Claim is available for public inspection at REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, 100. San Luis Street, Avila Beach, CA 93424.] TAKEN IN CLOSED SESSION CONSENT ITEMS: 7. These items are approved with one motion. Directors may briefly discuss any item, or may pull any item, which is then added to the business agenda. Minutes of. January 14th, 2025, Regular Board Meeting B. Monthly Financial Review for. January 2025 General Manager and District Engineer Report D. Water and Wastewater Operations Reports for. January 2025 DISCUSSION OF PULLED CONSENT ITEMS A. C. 8. 9. At this time, items pulled for discussion from the Consent Agenda, if any, willl bel heard. BUSINESS ITEMS: Items where Board action is called for. A. Mid-Year Budget Review (Action Required: Receive Staff Report and Provide Direction to Staff) B.Annual Review ofDistrict By-Laws provide Direction to staff) (Action Required: Receive Staff Report; Review By-Laws and suggested changes and 10. COMMUNICATIONS CORRESPONDENCE briefly on any activities or suggest items for future agendas. At this time, any Director, or Staff, may ask questions for clarification, make any announcements, or report FORM 700-] PLEASE FILL OUT YOUR FORM ONLINE. THE DEADLINE IS APRIL: 2nd, 2024. ADJOURN The next Regular Board meetingi is scheduled for' Tuesday, March 11th, 2025 at 1:00 P.M. Any writing or document pertaining to an opens session item ont thisa agenda whichi is distributed to ai majority oft the Board after thej posting oft this agenda willl be available: for publici inspection att thet time thes subject writing or document is distributed. The writing or document willl be available for publicr reviewi in the District Administration Office, 100 San) Luis Street, Avilal Beach, CA during normal business hours. Consistent with the Americans with. Disabilities. Act and Califomia Government Code Section 54954.2 requests for disability relatedi modification or accommodation,' including auxiliary aids or services may bei madel by aj person witha a disability who requires the modification or accommodation in order to participate at the above referenced public meeting by contacting the! District at 805-595-2664. MINUTES OF BOARD OFI DIRECTORS MEETING Avila Beach Community Services District Tuesday, January 14th, 2025 1:00 P.M. 1. CALLTOORDER President Kelley called the meeting of the Board of Directors of the Avila Beach Community Services District, to order at 1:05 P.M. on the above date, in the Avila Beach Community Services District Building, 100 San Luis Street, Avila Beach, California. OATH OF OFFICE ROLLCALL Board Members Present 2. 3. Directors Kennett and Berry completed their Oath ofOffice Pete Kelley Howie Kennett John Janowicz Kristin Berry Aral Najarian None Board Members Present via Zoom: Board Members Absent: Staff Present: Operations: Legal Counsel via Zoom: 4. 5. Brad Hagemann, General Manager Kristi Dibbern, Officel Manager Shawn Powell, Chief Plant Operator Craig Parton from Price, Postal, & Parma PUBLIC COMMENTS - None INFORMATION AND DISCUSSIONITEMS A. County Reports Sheriff's Report: Sheriff Brad Adams reported 26 calls for service during the month of December. Deputies conducted/mvestgated five preventive patrol stops, three general disturbances, and three suspicious circumstances. Two vandalisms took place in Pirate's Cove and two enforcement stops were conducted: in Avila. Cal Fire: ChiefLee: reported 56 calls for service, 31 were medically related. Two water rescues occurred during the month of Deçember, one in Private's Cove and one in Shell Beach. Cal Fire responded to a fire on Ontario Ridget that wasi reportedly started by a homeless camp. Thei fire was quickly contained. Thel Fire Safe Council meets January 15, to award grant applicants. The grants for Call Fire will allow them to continue to build fire breaks and clear vegetation throughout our area. ChiefL Lee provided some helpful hints to prevent wildfires from spreading. He mentioned vegetation management near your property's structures. For local updates he recommended downloading a local app such as "Watch Duty" or other fire hazard apps, on your phone. He referenced: oradonyldtireso. for packing a' "gol bag".Having extrai medications or] prescriptions packed in case ofan emergency are all important preventative measures. GM Hagemann noted that the San Luis Obispo Chapter oft the California Special District Association will meet on January 231d, at 5PM at Cafél Roma. District directors arei invited to attend. GM Hagemann suggested thel Directors sign up with Kristi Dibbern. Without objection from thel Board, President Kelley moved up the Closed Session Item. 8. 9. PUBLICCOMMENT ON CLOSED SESSIONJ ITEM NO COMMENTS. CLOSED SESSION The Board convened to closed session at 1:13 PM to discuss the following items: A.CONFERENCE WITH LEGAL COUNSEL-ANTICIPATEDLITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Number of cases: REPORT ON CLOSED SESSION/ANNOUNCEMENT OF ACTION, IF ANY, TAKEN IN The Board returned to: regular session at 1:54 PM. Noi reportable action was taken by the Board of Out ofcourtesy to the Waste Connections staffin attendance, and without objection, President Kelley moved One. CLOSED SESSION Directors during the closed session. Business Item 10.A. ini front of Item 6. Consent Items. 10. BUSINESS ITEMS: Waste Franchise Rate. Increase. A. Public Hearing Relating to Solid Waste Rate Increase, Consider Adoption ofl Resolution No. 2025-01 Solid President Kelley opened the Public Hearing at 1:55 PM. Staff reported that no protest ballots or comments had been submitted. President Kelley noted that noi members ofthe public were present inj person or on Zoom. President Kelley closed the Public Hearing at 1:59 PM. and returned the item to thel Board for discussion and After some discussion, Director Kennett made ai motion to approve Resolution No. 2025-01, approving the solid waste rate increase retroactive to January 1, 2025. The motion was seconded by Director Berry and passed with a consideration of adoption of Resolution No. 2025-01. roll call vote 4-1. AYES: Howie Kennett Kristin Berry John Janowicz Petel Kelley Aral Najarian None NOES: ABSENT: Amendment #1 to the Solid Waste Collection Franchise Agreement to include Appendix 1, the Annual Solid Waste Rate Adjustment Methodology and authorize the General Manager to executei the amended: agreement After some discussion, the Board decided not to take any action on the proposed amendments to the franchise agreement changes. The Board directed staff to work with District legal counsel and Waste Connections staff and Without objection, President Kelley then recommended the Board consider Item 6. approval oft the Consent Items. After Board discussion and an opportunity for public comment, Director Janowicz made a motion to approve the with South County Sanitation Service/Waste Connections US, Inc. bring thei item back to thel Board at the February or March meeting. 6. CONSENT ITEMS: Consent Items. It was seconded by Director Berry and passed with ai roll call vote: 5-0. AYES: John Janowicz Kristin Berry Ara Najarian Pete Kelley Howie Kennett None None NOES: ABSENT: 7. DISCUSSION OF PULLED CONSENTI ITEMS: None 10. BUSINESS ITEMS B. Water Tank Inspection! Report. GM: Hagemann summarized the staff report, noting that on December 12, 2024, Advanced Technical Services (ATS) inspected and cleaned thel District's Water Tank #1. Hagemann noted that the District will retain consultants and contractors to accomplish thei inspection recommendations, the most significant (costly) being recoating the exterior of the tank. Staff intends to work with ATS to prepare the specifications and bid documents for re-coating the tank. The work willl likely be scheduled for the fall of 2025. This was an information item only; no action was taken. C. Board Committee Appointments for 2025. After some discussion, thel Board agreed by acclamation that Directors would serve on thei following committees: Financial Committee: Ara Najarian & Kristin Berry Personnel Committee: John Janowicz & Peter Kelley Facilities Committee: Howie Kennett & Kristin Berry Drought Committee: John Janowicz & Ara Najarian alternate committee member in one oft their absences. An ad hoc Negotiations Committee for the San Miguelito Mutual Water Company Wastewater Options was added to thel District's committees. Petel Kelley and. John Janowicz will serve on this committee with Kristin Berry as an 10. BUSINESS ITEMES (cont.) D. Board Meeting Schedule for 2025. (Informational Item) No action was taken. GM Hagemann proposed a schedule for the future. Board: meetings for 2025. Regular Meeting Regular Meeting Special Meeting Regular Meeting Regular Meeting Special Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Special Meeting Regular Meeting January 14, 2025 February 11,2025 March 18, 2025- Special Meeting April 8, 2025 May 13, 2025 June 24, 2025 - Special Meeting July 8, 2025- CANCELLED August 12, 2025 September 9, 2025 October 14, 2025 November 18, 2025- Special Meeting December 9, 2025. - CANCELED ADJOURNMENT: The meeting was adjourned at approximately 2:55 PM. NEXT MEETING: Tuesday, February 11th, 2025, at 1:00PM. These minutes are: not official nor aj permanent part oft the records until approved by thel Board ofI Directors at their next meeting. Respectfully submitted, Brad Hagemann, PE General Manager AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA 93424 MEMORANDUM TO: FROM: DATE: Board ofDirectors Brad Hagemann, General Manager Bwb February 11th, 2025 SUBJECT: Monthly Financial Review for January Recommendation: Receive and filei report. Overall Monthly Summary During the month of January, the District deposited $406,336.60 and incurred $159,466.70 in expenses (cash basis). Expenses this month included $89,733.36 for our annual State Water payment. Water and sewer revenue for the month of January totaled $76,594.38. Other income Detailed financial reports including Balance Sheet, Checks by Fund and Profit and Loss Sheet included tax revenue in the amount of $276,922.82. are provided for your information for January. Utility Service Billing The District billed approximately $75,727.87 in water and sewer service. Customer Rate Assistance reduced billing charges to the District in the amount of $791.51 in January. 12:27 PM 02/05/25 Accrual Basis Avila Beach Community Services District Balance Sheet As of. January 31, 2025 Jan 31, 25 ASSETS Current Assets Checking/Savings 1000 - Cash Summary 1005 - Customer Cash 1008 - Petty Cash 1010 - Pacific Premier Checking 1015 * Five Star Bank Checking 1017 * Five Star Bank MM 1050 - LAIF Total 1000 - Cash Summary Total Checking/Savings Accounts Receivable 1200 *Accounts Receivable Total Accounts Receivable Other Current Assets 1250 - Receivables 1255 Interest Receivable 1270 - Taxes Receivable 1280 Water & Sewer Billings 1282 Other 21 El Dorado Billings 1281 Other 1E EID Dorado Billings 1280 - Water & Sewer Billings - Other Total 1280 Water & Sewer Billings Total 1250 * Receivables 1400 Prepaid Summary 1410 - Prepaid Insurance Total 1400 - Prepaid Summary Total Other Current Assets Total Current Assets Fixed Assets 1670 Vehicles - Admin 1671 - 2023 Ford F150 Cost 1672 - 2023 Ford F150 Acc Depr 1670 - Vehicles - Admin - Other Total 1670 . Vehicles Admin 1600 - Fixed Assets & Acc. Depr. 139.35 65.72 146,263.42 1,070,557.73 211,866.99 4,251,615.25 5,680,508.46 5,680,508.46 122,184.64 122,184.64 31,062.36 30,262.00 -19,861.05 -4,154.42 131,578.97 107,563.50 168,887.86 -8,956.02 -8,956.02 159,931.84 5,962,624.94 53,960.62 -10,792.12 286.40 43,454.90 Page 1 12:27 PM 02/05/25 Accrual Basis Avila Beach Community Services District Balance Sheet As of January 31, 2025 Jan 31,25 8,233.58 -22,339.42 -14,105.84 4,526.21 -4,526.21 1605 - Office Equipment 1606 . Copier Samsung 2012 1609 - Office Equipment Accum Depr Total 1605 - Office Equipment 1610 Fixed Asset -Office & Admin. 1612 - Office Furniture cost 1614 - Office Furniture Accum Dep. Total 1610 - Fixed Asset -Office & Admin. 1620 - Fixed Assets - Sanitary 1622 - Land 1626 - Collection Assets 1627 . Collection Assets Cost 1628 - Collect Assets Accum Depr Total 1626 . Collection Assets 1630 Disposal Equipment 1631 Disposal Equip Cost 1632 Disposal Equip Accum Depr Total 1630 - Disposal Equipment 1634 - Other Equipment 1634a - Other Equipment Cost Total 1634 - Other Equipment 1635 Treatment Plant 1636 Treatment Plant Original 1637 Treatment Plant. Addition 1638 - Treatment Plant Accum Dep Total 1635 Treatment Plant 1642 Treatment Equipment 1643 Treatment Equip Cost 1644 - Treatment Equip Accum Depr Total 1642 . Treatment Equipment Total 1620 - Fixed Assets - Sanitary 1650 Fixed Assets - Water 1652 Equipment 1653 Equipment Cost 1654 - Equipment Accum Depr 0.00 60,334.10 1,517,267.58 -593,752.02 923,515.56 611,174.66 -376,478.88 234,695.78 6,973.40 6,973.40 105,000.00 2,049,098.30 -1,740,709.80 413,388.50 1,087,410.54 -787,343.49 300,067.05 1,938,974.39 21,136.28 -21,136.28 Page 2 12:27 PM 02/05/25 Accrual Basis Avila Beach Community Services District Balance Sheet As of January 31, 2025 Jan 31, 25 0.00 Total 1652-E Equipment 1656 - Distribuation Assets 1657 Distribuation Assets Cost 1658 * Dist Assets Accum Depr Total 1656 - Distribuation Assets Total 1650 - Fixed Assets - Water 1680 Structures - Fixed Asset 1681 - Structures GFAAG - Sani & FA 1682- Gen/Fire Accum Dep Total 1680 - Structures - Fixed Asset 1690 . Construction in Progress Total 1600 - Fixed Assets & Acc. Depr. 1,270,572.25 786,988.91 483,583.34 483,583.34 82,207.29 -54,626.21 27,581.08 4,475,390.83 6,911,423.80 6,954,878.70 82,628.00 82,628.00 13,000,131.64 Total Fixed Assets Other Assets Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 Accounts Payable Total Accounts Payable Credit Cards 1800 - Deferred Outflows of Resources 193,478.86 193,478.86 67,645.91 29,531.78 5,681.70 -94,427.89 8,431.50 8,431.50 2,766.15 2140 - Five Star MC Control x0557 2141 - FSI MC BH x8624 2142-F FS MC SP x6340 2143 - FS MC KD x3018 2140 - Five Star MC Control x0557 - Other Total 2140 * Five Star MC Control x0557 Total Credit Cards Other Current Liabilities 2200 Payroll Liabilities 2201 Accrued Payroll 2240 Health Insurance Page 3 12:27 PM 02/05/25 Accrual Basis Avila Beach Community Services District Balance Sheet As of. January 31, 2025 Jan 31, 25 10,920.00 10,920.00 1,400.40 5,441.96 2,818.66 23,347.17 7,640.00 7,640.00 30,987.17 232,897.53 149,160.00 2,497,679.03 22,819.00 -133,455.52 2,536,202.51 2,769,100.04 -17,611.15 7,620,312.04 2,195,322.62 433,008.09 10,231,031.60 13,000,131.64 2241 - Employee Total 2240 - Health Insurance 2250 - PERS Liability 2260 Vacation Payable 2262 - Sick Pay Accrued Total 2200 * Payroll Liabilities 2300 Deposits Held 2303 * Water Deposits Held Total 2300 Deposits Held Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 2400 - Net Pension Liability 2450 - U.S. Bank Loan WWTP 2500 . Deferred Inflows of Resources 2999 - Unbalanced Classes Total Long Term Liabilities Total Liabilities Equity 3000 * Opening Bal Equity 3900 - Retained Earnings 3999 - Prior Period Adjustment FY 23 Net Income Total Equity TOTAL LIABILITIES & EQUITY Page 4 17371 :eee. 0000000 oC eee88e le 8 8888888 12:25 PM 02/05/25 Accrual Basis Avila Beach Community Services District Profit & Loss January 2025 Jan 25 Ordinary income/Expense Income 4000 - Income Summary 4010 Operating Revenue 4012. - Solid Waste Franchise Fee 4030 - County Taxes 4600 - Interest Income Total 4000 - Income Summary 76,594.38 3,139.09 276,922.82 49,680.31 406,336.60 406,336.60 406,336.60 Total Income Gross Profit Expense 5100 . Merchant Credit Card Fees 5110 Amex 5120 - Chase Paymentech 5140 - Invoice Cloud Total 5100 - Merchant Credit Card Fees 5200 Payroll Expenses 5210 Gross Wages 5211 - Regular Pay 5212 Holiday Pay 5213 - Overtime Pay 5214 - Sick Pay 5216 . Vacation Pay Total 5210 - Gross Wages 5230 Payroll Taxes 5240 - Health & Medical Exp. 5242 - Health Ins /Other Total 5240 - Health & Medical Exp. 5250 . PERS Company Pd Expense 5255 - PERS Co Pd Shawn 5256 - PERS Co. Pd Kristi 10.00 149.83 420.95 580.78 15,380.32 1,606.04 0.00 396.84 0.00 17,383.20 438.43 7,321.60 7,321.60 922.65 424.54 24.38 1,371.57 5250 - PERS Company Pd Expense - Ot... Total 5250 - PERS Company Pd Expense Page 1 12:25 PM 02/05/25 Accrual Basis Avila Beach Community Services District Profit & Loss January 2025 Jan 25 280.28 26,795.08 2,210.00 327.87 4,690.50 4,690.50 395.45 369.98 765.43 791.51 160.00 223.36 249.00 9,417.67 1,799.52 1,627.50 1,105.00 2,240.00 7,520.00 3,553.95 2,409.95 10,104.00 12,513.95 175.00 385.93 2,869.46 2,213.00 404.00 153.29 6,704.31 4,203.30 5280 - Payroll Administration & Misc. Total 5200 Payroll Expenses 6000 - Administrative Overheads 6102 - Accounting 6120 - Dues & Subscriptions 6135 - Legal 6137. Lopez Lake ESA Litigation Total 6135 - Legal 6140 - Office Supplies & Postage 6142 - Postage & Shipping 6143 - Supplies, Office Total 6140 - Office Supplies & Postage 6150 - Rate Assistance 6160 . Training 6167 Uniforms 6170 - Website Total 6000 - Administrative Overheads 6500 . Operating Expenses 6503 - Chemicals 6504 . Admin Contract Services 6505 Contract Labor 0&N M 6506 - Contract Labor GM 6507 - Contract Labor Civil Engineer 6518 - Equipment Expense 6520 . Equipment Repair & Maint. 6522 Equip. Rep. & Maint-Avila & HD 6524 - Eqip. Rep. &. Maint. Avila Only Total 6520 * Equipment Repair & Maint. 6525 . Fat Oil & Grease (FOG) 6528 Gas & Oil 6535 - Insurance P/L 6540 - Lab Tests 6542 Maintenance 6550 - Operating Supplies 6555 Permits & Fees 6565 - Regulatory Compliance Page 2 12:25 PM 02/05/25 Accrual Basis Avila Beach Community Services District Profit & Loss January 2025 Jan 25 727.20 20.10 2,596.20 249.96 8,926.57 407.25 60,395.49 89,733.36 89,733.36 186,922.38 219,414.22 6572 - Security 6575 - Small Tools 6580 - Solids Handling 6585 - Telephone /Internet 6590 - Utilities 6591 . Yard Maintenance Total 6500 - Operating Expenses 6800 - Water 6805 - State Water Total 6800 - Water Total Expense Net Ordinary Income Other Income/Expense Other Income 7000 - Other Income Total Other Income Net Other Income Net Income 782.21 782.21 782.21 220,196.43 Page 3 AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 MEMORANDUM TO: FROM: DATE: Board ofDirectors Brad Hagemann, General Manager7V February 11, 2025 SUBJECT: General Manager Report Zone 3Technical Advisory Committee (TAC) and Advisory Committee The Zone 3 Technical Advisory Committee will meet on Thursday, February 13, 2025. The agenda packet for the February 13th meeting was not available when I prepared this Report. As of this writing (February 6, 2025), the Lopez reservoir remains at 91% of capacity with 45,050 AF in storage. The SLO County rain gauges reported that the Lake received approximately one inch ofrain from the Feb 4th storm. Additional rainfall is anticipated on Thursday and/or Friday oft this week. Since the ground is sO dry, I do not anticipate a significant amount ofrun-offi into the lake until we receive 4 - 6 inches of rain. However, as I reported in January, with the previous two years of above average annual rainfall our local and state water supplies are in good shape for at least the next several years. State Water Subcontractors Committee State Water Table A allocation increase - In late January the State Department of Water Resources sent a Memo to State Water Contractors advising them that the 2025 "Table A" allocation has been increased from 15% to 20%. This means that the County Allocation for 2025 will be at least 5,000 AF (25,000 AF X 20%). The allocation may increase, depending on the amount ofs snow and rain we receive for the rest of the year. The State Department of Water The next meeting of the State Water Subcontractors Committee is scheduled for February 7, Resources Memo is provided as an attachment to this report. 2025. The meeting agenda is provided as an attachment to this Report. Docusign Envelope ID: 0336812-F07C-3E4-96A2949CHBEF6/4 State of California DEPARTMENT OF WATER RESOURCES CALIFORNIA STATE WATER PROJECT Califomia Natural Resources Agency NOTICE TO STATE WATER PROJECT CONTRACTORS OFCALIFO Date: Number: 25-01 January 28, 2025 Subject: Increase of State Water Project 2025 Allocation to 20 Percent From: GAYyL John Yarbrough Deputy Director, State Water Project Department of Water Resources With the northern part of California receiving above average precipitation through the end of December 2024, the Department of Water Resources (DWR) is increasing the State Water Project (SWP) allocation from 15 percent to 20 percent of most State Water Project (SWP) contractors' requested Maximum Annual Table A Amounts for 2025, as shown in Attachment. A - 2025 SWP Allocation. DWR may revise the SWP allocation if water supply To determine the available SWP water supplies, DWR considers factors including SWP contractors' 2025 carryover supplies and 2025 demands, existing storage in SWP conservation facilities, estimates of future runoff, SWP operational and regulatory requirements from the Federal Endangered Species Act and California Endangered Species Act, and water rights obligations under the State Water Resources Control To schedule SWP water deliveries under this allocation, DWR will develop the 20 percent water delivery schedules by prorating the 30 percent schedules submitted by the SWP contractors in October 2024 (as part of initial requests) or as revised with any subsequent updates. If an SWP contractor foresees any changes to their water delivery schedule, Ifyou have any questions or need additional information, please contact me at Attachment A: 2025 State Water Project Allocation, updated January 28, 2025 conditions change. Board's authority. please communicate such changes to DWR in a timely manner. John.Yarbrough@water.ca.gov. DWR 9625 (Rev. 3/12) Page 1of1 Docusign Envelope ID: D3368127-F07C-43E4-961A-2949C86EF674 Attachment. A Updated January 28, 2025 Table A Amount (Acre-Feet) (1) 27,500 2,700 9,600 39,800 29,025 47,756 76,781 80,619 42,000 100,000 222,619 5,700 9,305 41,350 3,617 982,730 86,854 1,129,556 25,000 45,486 70,486 144,844 95,200 138,350 5,800 55,750 2,300 1,911,500 89,800 21,300 102,600 28,800 17,300 20,000 2,633,544 4,172,786 2025STATE WATER PROJECT ALLOCATION Maximum Annual Approved Table A Approved Allocation as a Percentage of Maximum Annual Table A Amount (3)=(2)/(1) -22% 20% 35% 35% 35% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% 20% -20% Allocation (Acre-Feet) (2) SWP Contractors FEATHER RIVER County of Butte Plumas County FC&WCD City of Yuba City Subtotal NORTH BAY Napa County FC&WCD Solano County WA Subtotal SOUTH BAY Alameda County FC&WCD, Zone 7 Alameda County WD Santa Clara Valley WD Subtotal SAN JOAQUIN VALLEY Oak Flat WD County of Kings Dudley Ridge WD Empire West Side ID Kern County WA Tulare Lake Basin WSD Subtotal CENTRAL COASTAL San Luis Obispo County FC&WCD Santa Barbara County FC&WCD Subtotal SOUTHERN CALIFORNIA Antelope Valley-East Kern WA Santa Clarita Valley WA Coachella Valley WD Crestline-Lake Arrowhead WA Desert WA Littlerock Creek ID Metropolitan WDSC Mojave WA Palmdale WD San Bernardino Valley MWD San Gabriel Valley MWD San Gorgonio Pass WA Ventura County WPD Subtotal 6,000 540 3,360 9,900 10,159 16,715 26,874 16,124 8,400 20,000 44,524 1,140 1,861 8,270 724 196,546 17,371 225,912 5,000 9,098 14,098 28,969 19,040 27,670 1,160 11,150 460 382,300 17,960 4,260 20,520 5,760 3,460 4,000 526,709 848,017 TOTAL SWSAC MEMBER AGENCIES: SLOCFC&WCD, CSA 16 (SHANDON), CMG, COUNTY OPS CENTER, CUESTA COLLEGE, CITYOFMORROE BAY, CIYOFPISMOE BEACH, OCEANO CSD, AVILAL VALLEY MWG, AVILAE BEACH CSD, SAN MIGUELITO MWC, SANL LUIS COASTAL USD Notice of Meeting STATE WATER SUBCONTRACTORS ADVISORY COMMITTEE SAN LUIS OBISPO COUNTY FLOOD CONTROL ANDI WATER CONSERVATION DISTRICT Library Conference Rm., City/Co. Library 995 Palm! St., Sanl Luis Obispo, CA 93401 For agenda packet attachments and more information: htushmmaiooumyasasapepatmemshaie Woris/CommitesProsaSueaterarPaktandsunontacaadorsA0A5ODACOASP Friday, Feb. 7,2025-1 10:00-11:30AM Chair: Greg Kwolek (Morro Bay) Vice Chair: Brad Hagemann (Avila Beach CSD) AGENDA 1. CALLTO ORDER - Roll Call8 & Quorum Count 2. PUBLIC COMMENT- For matters not on the agenda, within the Committee's jurisdiction. Limited to 3minutes each. 3. MEETING MINUTES Staff Recommendation: Approve the Minutes from Dec. 2024. Staff Recommendation: Nominate and Approve Chair and Vice Chairj for 2025. 4. SELECTION OF 2025 SWSAC OFFICERS 5. REPORTS FROM THE DISTRICT A. Water Supply& Delivery Operations Staff Recommendation: Informational Item Only. B. Update on the 2024) Westside Water Transfer Staff Recommendation: Informational Item Only. Staff Recommendation: Informational Item Only. D. Water Management Working Group Update Staff Recommendation: Informational Item Only. E. Update on the Draft Policy (SWP Priorities and Criteria for Use) 6. REPORTS FROM SUBCONTRACTORS (FORI INFORMATION ONLY) 8. DATE OF NEXT REGULAR MEETING (Friday, May 2, 10:00-11:20a) DCPE PlanningUpdate Staff Recommendation: Informational; consider calling for as special meeting on March 7, 2025, to take action on the proposed policy updates before they are presented tot the District Board of Supervisors. 7. FUTURE. AGENDA ITEMS 9. ADJOURNMENT Attachments 1. Agenda Item 3- Draft Minutes, Dec. 2024 2. Agenda Item 4- Bylaws and Current Members List 3. Agenda Item! 5.A- Staff Report 4. Agenda Item 5.B -S Staff Report 5. Agenda Item! 5.C- Staff Report 6. Agenda Item! 5.E- - Policy References 7. Agenda Item 8-2025 Calendar CONTACT: Please contact SWSAC Secretary, Wes Thomson, with any questions:wthomsoneroso.ca.us or (805)781-5252. AllAmericans with Disabilities Act (ADA) accommodations. shall be promptly reviewed and resolved. SWSAC Minutes, 12/06/2024 1120 Mill Street, San Luis Obispo, CA MINUTES OF THE DECEMBER 06, 2024 STATE WATER SUBCONTRACTORSADVISORY COMMITTEE San Luis Obispo County Flood Control and' Water Conservation District (DRAFTFORREVEW, Chair: Secretary: Greg Kwolek (absent) Wes Thomson Vice Chair: Brad Hagemann Thei following minutes are listed as they were acted upon by the State Water Subcontractors Advisory Committee (SWSAC) and as listed on the Regular Meeting agenda for December 06. 2024, together with staff reports and related documents attached thereto and incorporated therein by 1. CALL TO ORDER & ROLL CALL- Call to order at approx. 10:05 AM; quorum was established (5 reference. or more Members present). Representative Nola Engelskirger CSA 16 Shandon Cindy Treichler County Ops Center Scott DeMello Peter Brown Dwayne Chisam San Miguelito MWC Brad Hagemann Avila Beach CSD Kate Ballantyne District 2. PUBLIC COMMENT: None 3. REVIEW OF LAST MEETING'S MINUTES Agency Cuesta Oceano CSD Staff Recommendation: Approve the Minutes from Sept. 2024. The minutes are from September 13, 2024. Dwayne Chisam motioned to approve the minutes, Nola Engelskirger seconded, alli inf favor. Meeting minutes were approved by a simple verbal vote. 4. : SET DATES FOR THE: 2025 CALENDAR Staff Recommendation: Approve the Proposed. 2025 SWSAC Calendar. SWSAC Calendar was approved by a simple verbal vote. Peter Brown motioned to approve the 2025 Calendar, Chisam seconded, alli ini favor. The 2025 5. UPDATE ON COUNTY GSD: STUDY: "PASO BASIN SWP SUPPLEMENTAL SUPPLY" Staff Recommendation: Informational Item Only. Terry Erlewine, currently working with Blaine Reely with SLO County GSA's int the Paso Basin, presented the recent updates ont the GSD Study for the Paso Basin SWP Supplemental Supply. Erlewine gave al brief overview of how the Paso Basin could be used to store water and decrease STATEWATER PROJECT/ /SAN LUIS OBISPO COUNTY FLOOD CONTROLANDI WATERO CONSERVATIONI DISTRICT 1 SWSACI Minutes, 12/06/2024 the chances of water loss due to spill; showing the available capacity of Reaches 31A& 33Ato support deliveryto the Paso Basin with available capacityi in Reach 33B constrained int the months of May-September duei tot thel higher deliveries to1 the rest oft the Coastal Branch. He also discussed the cost comparison of the water delivered tot the Paso Basin depending ont the level of Chisam noted that current subcontractors have made a considerable investment int the SWP and that the costs charged for the ability to deliver this water to others is an equity issue that would need to be addressed (ie., what is fair compensation for use oft the conveyance capacity). Erlewine discussed the project Alternatives - delivery of SWP as treated or raw water. The raw water pipeline option has the major advantage of not being subject to the capacity issues on compensation or cost recovery that is decided upon. Reach: 33B. REPORTS FROM THE DISTRICT A. Water Supply & DeliveryOperations: Staff Recommendation: Informational Item Only. Wes Thomsoni reported that based ont the 2024 allocation at 40%, current Subcontractor demand, and carryover from previous year, the District will be goingi into 2025 with around 6400AFof carryover. The initial allocation for 2025 is 5% and the: state forecasts indicate there are about Thomson noted ther new Golden Mussel detection! in the Delta and that the state (both DWR and CDFW) is now monitoring the presence oft this invasive species and considering ways to control or mitigate itsi impact toi the regions served by the SWP. The mussels can growy very quicklya and clog pipelines and/or significantly impair the operational capability of water conveyance infrastructure. Thomson reported that it is expected that the Westside will take the full amount of water made available; DWR is coordinating approval of the agreement among the parties; the equal chances of seeing a wet or dryyear ahead. B. Westside Water Transfer Update Staff Recommendation: Informational Item Only. District expects to have another update at the next meeting. Staff Recommendation: Informational. Item Only. D DCPPlanning Update Thomsonr reported that the next funding round request tot the Board of Supervisors has been pushed toJ January; discussed the costs of the planning for 2026-27 at about $37/AF. Thomson reiterated the primary objective oft the project is to protect reliability of SWP water deliveryto SLO County. Additionally, SWP provides geographic diversity to our water supplies, not only with our connection to the! SWP supply, but with the connections to other SWP Contractors. D. Water Management Group Update Staff Recommendation: Informational Item Only. Policy and priority/criteria for use. Thomson briefly discussed the continued effort oft the workingg group with respect to the Draft E. Update on the Draft Policy (SWP Priorities and Criteria for Use) Staff Recommendation: Informational Item Only. Thomson reported that the target Board date is May 6, 2025. 7. REPORTS FROM: SUBCONTRACTORS: None. STATE WATER PROJECT/SANI LUIS OBISPO COUNTY FLOOD CONTROL ANDV WATERCONSERVATION. DISTRICT 2 SWSAC Minutes, 12/06/2024 8. FUTURE AGENDA ITEMS: None. 9. DATE OF NEXT MEETING - February 7th, 2025, at 10:00 AM. 10. ADJOURNMENT- Hagemann adjourned the meeting at approximately 11:15 AM. -DRAFTMINUTES, BY:T/WT STATEWATERI PROJECT/SANI LUIS OBISPOCOUNTY ROOOONTROLNDMAITERCONSEMATOADSTGT 3 AVILA BEACH COMMUNITY SERVICES DISTRICT ESTABLISHED FEB.1997 SUBJECT: January 2025 Operations and Maintenance Report Compliance There were: no compliance issues for thei month of. January. The January 2025 Selt-Montoring Reports and associated data tables and graphs are provided as an attachment to this report. Wastewater Treatment Plant Staff ordered the first two items from the MBR critical spare parts list. These items have an 8 -12 week lead time, soi it was prudent to get them ordered andi in stock welll before wei need them. Staffwill continue toi identify critical spare parts for thel MBR unit and order the critical pumps, valves, fittings etc., that have In addition, the staff collaborated with GSE Construction to obtain quotes for various essential maintenance tasks. These tasks include recoating the primary clarifier effluent launder, recoating the influent lift station, and repairing a broken sprocket on the secondary sedimentation #2 gear drive. We Staffis also working with Cloacina to address the: remaining punch list items for the MBR Warranty. To complete the warranty work, Cloacina plans to temporarily shut down thel MBR: forai few days. Toensure compliance with permit requirements during this shutdown period, most of the daily plant flow will be redirected to the trickling filter. This proactive measure guarantees that our biological system remains a lead time that may. jeopardize our ability to adequately treat the wastewater. received the quotes a few days ago and we: reviewing them. sufficient to: meet all permit conditions. Wastewater Collection System Mainline Utility Company spent four days performing the annual sewer collection system cleaning. Mainline cleaned the entire gravity collection system, totaling approximately 7,000 linear feet ofs sewer main. Water System Staff worked with the developer on Colony Drive to oversee the relocation ofa water service, and an upgrade ofthe curb stop. With the assistance ofa contract worker, staffinspected, serviced, flushed and exercised approximately 70% oft the District owned firel hydrants. The remaining 30% will bei inspected OnJanuary 16, 2025, the State Division ofDrinking Water transmitted our water: system Sanitary Survey Inspection Report. Staff has already addressed the required follow-up action to replace the cathodic protectors on' Tank #1. A copy ofthel Report Transmittal letteri is provided as an attachment tot this report. and serviced within the next 60 days. Staff will provide a written response to the: report by February 14th. Water Boards Avila Beach Community Services District 2024 Sanitary Survey GAVIN NEWSOM GOVFHNON YANA GARCIA SECRETARY FOR PROTECTION Water Boards State Water Resources Control Board Division of Drinking Water January 16, 2025 Attn: Brad Hagemann, General Manager Avila Beach Community Services District 100 San Luis Street Avila Beach, CA 93424 Subject: System Number 4000222-20245 Sanitary Survey Inspection Dear Mr. Hagemann, Thank you to your team's cooperation shown during the Avila Beach Community Services District's (hereinafter Avila Beach) water system inspection conducted on November 22, 2024. The inspection was conducted by Dylan Kitao and Teagan Singer, Water Resource Control Engineers, with the Division of Drinking Water (hereinafter DDW), and in attendance from Avila Beach was Shawn Powell (Operations The routine inspection of the drinking water system was part ofa a Sanitary Survey andi included examining the source, treatment, storage, and pump facilities. In addition to the water system inspection, this Sanitary Survey included a review of the distribution system, routine monitoring and reporting to the DDW, waters system management and operations, and operator compliance with State requirements. The purpose oft the Sanitary Surveyist toi identifya anyl health concerns related tot the water system andi to assess the overall construction, operation, maintenance, and management of the water system. Based on1 ther recent field inspection and review of DDW files, items were identified that require attention to increase the reliability and safety of the water system and to meet all applicable regulations. These items are summarized below and aret further discussed in the enclosed Sanitary Survey Inspection Report and associated attachments. Please submit a written response demonstrating your willingness to comply Supervisor) and yourself. with thei items below within 30 days of receipt oft this report. Required Follow-Up: 1. Avila Beach shall provide at timeline and description of how the outer seal of Tank 1, compromised by the corroded cathodic protectors, will be repaired. 1Page E. JOAQUIN ESQUIVEL, CHAIR I ERIC OPPENHEIMER, EXECUTIVE DIRECTOR 1180 Eugenia Place, Suite 200, Carpinteria, CA 93013 I wwwwaterboardacagow Water Boards Avila Beach Community Services District 2024 Sanitary Survey Additionally, the following recommendations have been made: 2. The DDWI recommends that the roof vents of Tankia and' Tank 2 be recoated to provide protection 3. The DDW continues to recommend that reservoiri inspections/cleaning be conducted no less than 4. The DDW strongly recommends Avila Beach review and update their 2013 nitrification monitoring plan as well as begin submitting monthly reporting of nitrifications results to the DDW. 5. aCross-Connection Control Plan by. July: 1, 2025 to maintain compliance with the CCCPH. 6. A new round of lead and copper monitoring in 2025 during the months of. June, July, August, or If you have any questions regarding this letter, please contact Dylan Kitao, Water Resource Control against corrosion and further preserve the outer seal of the reservoir. every five years. Asa reminder, Avila Beach is required to submit the following by the dates listed: September. Engineer, at (805)594-6197 or yan.kitao@waterboards.CagoV Sincerely, h Digitally signed Cunning Date:2025.01.16 11:37:21,-08'00' water Boaras Jason Cunningham, P.E., District Engineer Santa Barbara District Office Division of Drinking Water State Water Resources Control Board Enclosures: 2024! Sanitary Survey Inspection Report CC: San Luis Obispo County Environmental Health Services (w/oattachments) 2Page E. JOAQUIN ESQUIVEL, CHAIR ERIC OPPENHEIMER, EXECUTIVE DIRECTOR 1180 Eugenia Place, Sulte 200, Carpinteria, CA 93013 - wwwwateboardsca.gor DISCHARGER ORDER R3-2017-0026 NPDES CA0047830 WDID3400101001 Month: JANUARY 2025 California Regional Water Quality Control Board, Central Coast Region Monthly report due lasto day off following month Annualr report due. January 30 Daily Flow (MGD) Avila Beach CSD Wastewater Treatment Facility Effluent and Influent Monitoring Weekly Weekly Weekly Weekly Monthly Effluent Effluent Influent Influent Effluent TSS (24HC) (24HC) (24HC) (24HC) (Grab) 5.8 <5.0 <5.0 <5.0 <5.0 <5.0 5.8 Effluent Monitoring Weekly Weekly Weekly Weekly Grab) (Grab) Grab) Grab) 1.3 0.70 0.80 0.50 0.50 0.83 1.3 Effluent Monitoring Biweekly Biweekly Daily Date 1/3/25 1/9/25 1/16/25 1/23/25 1/30/25 Min Mean Max Date Total Max Avg Total Fecal Chiorine BOD 12 <4.0 6.8 <4.0 <4.0 4.7 12 BODI Removal: 98.3% Date Set. Solids Turbidity BOD 310 250 300 230 230 272.5 310 pH 7.50 7.58 7.20 7.42 7.06 7.06 7.35 7.58 TSS Oilg Grease 370 320 220 100 100 252.5 370 TSS Remova!: 100.0% Temp" PF 65.3 63.6 60.2 62.4 60.2 62.9 65.3 Sludge Removal Date Gallons 1/3/25 4,000 1/17/25 4,000 (gpm) (gpm) Coliform Coliform Residual 1 0.074721 123 2 0.065474 112 3 0.064555 120 0.060409 117 0.056208 112 0.052807 87 7 0.045841 101 8 0.043370 79 10 0.048781 115 11 0.057250 136 12 0.054604 114 38 13 0.051005 132 14 0.041998 89 15 0.041894 97 16 0.042191 81 17 0.047056 118 18 0.058760 112 19 0.064061 137 20 0.052906 123 21 0.038638 88 22 0.028978 32 23 0.035270 57 24 0.037929 77 25 0.049419 86 26 0.049020 90 27 0.046475 93 28 0.040297 59 29 0.038183 60 30 0.042205 77 31 0.039071 68 Min 0.028978 32 Max 0.074721 137 52 0.00 45 0.00 45 42 0.00 39 0.00 32 0.00 30 0.00 34 0.00 40 0.00 0.00 35 6.8 2.0 0.00 29 0.00 29 0.00 33 0.00 41 0.00 44 0.00 37 0.00 27 170 17 0.00 20 0.00 24 13 <1.8 0.00 26 0.00 34 0.00 34 0.00 32 13 2.0 0.00 28 0.00 27 0.00 29 0.20 27 0.00 <5.0 2.0 <1.8 1.00 37 <1.8 <1.8 0.00 <5.0 <5.0 <5.0 9 0.042642 104 30 <1.8 <1.8 0.00 1/3/25 <0.1 1/9/25 <0.1 1/16/25 <0.1 1/23/25 <0.1 1/30/25 Min <0.1 Mean <0.1 Max <0.1 Influent Brine Received Date Volume (Gallons) NIA NIA 29 <1.8 <1.8 0.00 "Effluent pHs samples were collected on 1/2, 1/10, 1/16, 1/24, and1 1/30. Effluent Limits mg/L mg/L mg/L NTU MPN/ 100r mL mg/L pH units mUL % Parameter BOD Suspended: Solids Oila and Grease Turbidity Total Coliform Chlorine Residual pH Settleable: Solids BODITSS Removal Units Monthly Avg Weekly Avg Daily! Max 40 40 25 75 60 60 40 100 7Sample! Median: 23 More thand oncei in: 30d days: 240 Daily" Maxiumum: 2,400 6Month! Median: 0.3 Between 6.0-9.0 1.0 1.5 275% 90 90 75 225 20 <1.8 <1.8 0.00 52 170 17 1.00 Mean 0.048775 96.6 33.8 25.6 2.6 0.04 Total 1.512018 Effluent daily (dry weather) flow NTE0.2A MGD (mean). Icertify under penalty ofp perjury that thet foregoingi ist true anda accurate and! that the sampling procedure anda analysis useda are ass specifiedi int thel Waste 1.2 3.0 Discharge Ordert fort this facility. SIGNATURE: PRINTED NAME: DATE: TITLE: DISCHARGER SELF-MONITORING ORDER R3-2017-0025 NPDES CA0047830 WDID34 400101001 Month: JANUARY 2025 California Regional Water Quality Control Board, Central Coast Region Monthly report duel lasto day off following month Annual report due. January 30 Avila Beach Wastewater Treatment CSD Facility Process Sampling MBR Influent (24HC) 1/9/25 95 45 MBR Aeration (grab) 1/9/25 12,000 9,800 Parameter (mg/L) Date BOD (mg/L) Total Suspended Solids (mg/L) Volatile Suspended Solids (mg/L) The process sampling results attachedi were required by the manufacturer for thet firsty yearc of operation oft the WWTP. Avila Beach CSDS staffh have electedtoo continue monthly process sampling beyond! this requirement. to monitor plant performance. The constluentisfrequency, may change att the discretion ofA Avila Beach CSD. 2 - L 6 L I a S 2 AVGEd SNOT7VS € I W 2 : I HLNOW 3d SNOTTVS 3 0 2 LJ 5 3 Y - - - e SNOTTVS 3 E 8 7/bw 00 8 4 > a 0 ? 0e 6 d0 6 88 1/bw S 8 a SNOT7V9 8 N 8 9 A M o 6 2 A / SNOT7V5 AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309,Avila Beach, CA. 93424 MEMORANDUM TO: FROM: DATE: Board of Directors Brad Hagemann, General Managér Tm) February 11,2025 SUBJECT: FY 2024-2025 Mid-Year Budget Review Recommendation: Budget. Discussion: Receive Report; Provide direction to staff on any adjustments for the approved FY 2024/2025 In order to track District finances and to keep the Board and the public up to date with District finances, staff prepares monthly Financial Review reports that are included in the agenda packets. The monthly reports include a month end balance sheet, a summary of the checks written, and a profit and loss statement. For the February Board packet, staff prepares a more detailed "mid-year" budget review report for the current fiscal year through the end of January. The mid-year review presents the overall budgeted and actual mid-year income and expenses, as As of January 31, 2025 (the 58% benchmark) District income is at 70% of the budgeted amount ($2,005,500) and expenses are at 65% oft the budgeted amount ($1,655,000). The District's two biggest income sources, Operating Revenue and County Taxes were both at 67% of their respective budget amounts. Year-end interest income is projected to come in at approximately $200,000, which is 40% over the budget amount of $125,000. Staff anticipates year-end expenses will come in at about 95% of the budgeted amounts. The District operates with several enterprise funds or fund "classes" and a General/Admimnstration fund. Below is a summary oft the combined Operation and Maintenance budget followed by a fund-by-fund analysis. well as, the budgeted and actual mid-year income and expenses by fund class. Combined Operating Budget Summary: Total Income Expenses FY24-25 Budget $ 2,005,500 $ 1,655,000 Actual Through 1-31-2025 %ofBudget $ $ 1,403,000 1,091,000 70% 65% AdministrativeGeneral Fund Total Income Expenses FY 24/25 Budget $ 759,500 $ 693,600 Actual Through 1-31-2025 %ofBudget $ $ 473,000 431,000 62% 62% Income for the Administrative/General budget comes from County taxes, interest income and ambulance franchise fee income. The major AdministrativeGeneral Fund expense items include: Cal Fire support services contract ($225,000); Payroll expenses ($180,000); Health & Medical Premiums ($55,000); CalPERS expenses ($32,000) contract labor expenses ($60,000); Legal expenses; Insurance premiums; Membership dues; and Accounting and Audit support. Income for the Adminstrative/denera. Fund is slightly ahead of the 58% benchmark. This is because property tax revenue is primarily received in January and May. Administrative expenses are slightly above the 58% benchmark., Staff anticipates Administratiye/eneral Fund income and expenses will be on budget at the end ofthe fiscal year. Street Light Fund Total Income Expenses FY24/25 Budget $ 16,000 $ 15.500 Actual Through 1-31-2025 % of Budget $ $ 13,800 8,800 85% 57% The Street Lighting Fund income includes $16,000 of general fund tax revenues and reimbursement of electrical costs from the Port San Luis Harbor District for their share of the embarcadero wall lights. Expenses include electrical costs and periodic replacement ofbulbs and maintenance of fixtures. Staff anticipates that this fund will be on target for both budgeted income and expenses at year end. Solid Waste Fund Total Income Expenses FY24/25 Budget $ 30,000 $ 26.500 Actual Through 1-31-2025 % of Budget $ $ 15,400 10,000 51% 40% The Solid Waste Fund is slightly below benchmark for income and well below benchmark for expenses. Income from this fund goes primarily to fund Administrative/General Expenses for the solid waste program and help with the District's rate assistance program. The Solid Waste Fund is funded through via franchise fees paid by South County Sanitary Services. Sanitary Fund Total Income Expenses FY24/25 Budget $ 650,000 $ 455,000 Actual Through 1-31-2025 %0 of Budget $ $ 523,000 256.000 80% 56% Income for the Sanitary Fund is well above the 58% benchmark. Funding sources for the Sanitary Fund include operating revenue, tax revenue and reimbursement from the Harbor District that covers their fair share of the WWTP operating costs. Operating revenue and reimbursement revenue are at the benchmark. Tax revenue is well above the benchmark. Staff will: make ai mid-year adjustment to reduce the tax revenue for the remainder of the fiscal year. Our goal is to transfer only enough tax revenues to balance out the Sanitary Fund expenses. Expenses for the Sanitary Fund are at benchmark. Staff projects that Sanitary Fund year end income will be at or slightly above the budgeted amounts due to higher-than-expected tax revenues and reimbursements from the Harbor District. Wej project Sanitary expenses will be on or slightly below budget for the Sanitary Fund. Water Fund Total Income Expenses FY2 24/25 Budget $ 550,000 $ 474,500 Actual Through 1-31-2025 %ofE Budget $ $ 376,000 395,000 68% 83% Income for the Water Fund is 10% above the 58% benchmark. Water sales revenue is 10% above the budgeted amount and tax revenue is slightly above the budget amount. Staff will lower the percentage of tax revenue that goes to the Water for the remainder of the fiscal year as needed to balance the income. Water Fund expenses are 25% above the 58% benchmark. However, this is typical. The major budget expenses for the water fund are the purchase of Lopez and State Water with an approved budget of $175,000 for Lopez Water and $205,000 for State Water. The District has paid all the annual Lopez and State Water fixed cost water fees for FY 2024/25. Staff anticipates the' Water Fund income and expenses will be on budget at the end ofthe fiscal year. Summary Overall, the District remains in a consistent and secure financial position. Estimated FY 2024/25 tax revenues are anticipated to come in slightly above the budget amount of $850,000; water and sewer sales revenues are projected to come in on budget at approximately $900,000; and interest income is projected to come in at approximately $50,000 over the budgeted amount due to the sustained higher Total operating expenses are on the benchmark for the first half of the fiscal year. As we anticipated, contract operation expenses have significantly decreased and payroll and benefit expenses have increased due to the shift from contract operations to primarily in-house operations. One oft the main benefits is that we have a full-time Operations Supervisor that is also completing a good portion of the routine O & M maintenance activities that were previously contracted out or not done at all. Electrical costs at the WWTP have increased due to the MBR plant, but we are achieving much higher effluent quality that will open water recycling opportunities. As of January 31, the Harbor District has reimbursed the CSD approximately $67,000 in operational costs and $104,000 for their share of capital improvement projects at the WWTP. Thisi includes the Harbor District's $72,000 for interest rates. the annual WWTP project loan payment. AVILA BEACH COMMUNITY SERVICES DISTRICT Post Office Box 309, Avila Beach, CA. 93424 MEMORANDUM TO: FROM: DATE: Board of Directors Brad Hagemann, General Mampkw February 11, 2025 SUBJECT: Annual Review of District By-Laws Recommendation: Review the current By-Laws and any proposed changes by District legal counsel and adopt the By-Laws for 2025 or provide other direction to staff. Discussion: Ina accordance with District Policy, the Board reviews the District By-Laws each year to ensure that the By-Laws comply with any new legal requirements, ensure that they meet the current needs of the District and to keep the information current in the scope of operating the District and the Board meetings. Additionally, the District's insurance carrier (SDRMA) also provides "Credit Incentives" to our liability insurance premium if Attached is a copy of the Draft 2025 District By-Laws, for the Board's review and comment. Legal Counsel reviewed the By-Laws and provided recommended changes that are highlighted. If the Board wishes more time to finalize their review, this item can be the Board conducts an annual review ofthe By-Laws. carried forward to a future meeting for final action. Attachment: 2025 Draft] District By-Laws AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 1. OFFICERS OF THE BOARD OF DIRECTORS 1.1 The officers of the Board of Directors are the President and Vice President. 1.2 The President of the Board of Directors shall serve as presiding officer at all Board meetings. He/She shall have the same rights as the other Directors of the Board in voting, introducing motions, resolutions and ordinances, and any 1.3 In the absence of the President, the Vice President oft the Board of Directors shall serve as presiding officer over all meetings of the Board. If the President and Vice President of the Board are both absent, the remaining Directors present shall select one of themselves to act as the presiding officer of the meeting. 1.4 The President and Vice President of the Board shall be elected annually at the 1.5 The term of office for the President and Vice President of the Board shall commence on January 1 of the year immediately following their election. 1.6 Generally, the President, or in his/her absence the Vice President, is the designated representative of the Board of Directors to speak on Board positions 1.7 The Board President, or in his/her absence the Vice President, is authorized to attend and is entitled to reimbursement, pursuant to Section 10 below, for his/her attendance at a County or State Agency meetings upon his/her determination that District representation is necessary to protect and/or advance the interest of discussion of questions that follow said actions. last meeting of each calendar year. or policies. the District or its residents/customers. 2. MEETINGS 2.1 Regular Meetings Subject to holidays and scheduling, Regular meetings of the Board of Directors shall be held on the second Tuesday of each calendar month at 1:00 PM in the Avila Beach Community Services District Office, 100 San Luis Street, Avila Beach. The date, time and place of regular Board meetings shall be reconsidered at the annual organizational meeting of the Board. 2.2 Special Meetings Special meetings may be called by the President or three (3) Directors with a minimum of twenty-four (24) hours public notice. The Special meeting agenda shall be prepared and distributed pursuant to the procedures of the Brown Act by the General Manager in consultation with the President or in his or her absence, the Vice President or those Directors calling the meeting. AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 2.3 Closed Sessions Closed sessions may be scheduled prior to or at the conclusion of regular and/or special meetings. is good cause for absence. 2.4 Directors shall attend all regular and special meetings of the Board unless there 2.5 The President, or in his/her absence the Vice President, shall be the presiding officer at District Board meetings. He/She shall conduct all meetings in a manner consistent with the policies of the District. He/She shall determine the order in which agenda items shall be considered for discussion and/or actions taken by the Board. He/She shall vote on all questions and on roll call votes his/her name 2.6 Three (3) Directors of the Board shall constitute a quorum for the transaction of business. When a quorum is lacking for a regular, adjourned, or special meeting, the President, Vice President, or any Director shall adjourn such meeting; or, if no Director is present, the District Secretary shall adjourn the meeting. 2.7 Except as otherwise specifically provided by law, a majority vote of the total membership of the Board of Directors is required for the Board of Directors to 2.8 A roll call vote shall be taken upon the passage of all items considered by the Board, and shall be entered in the minutes of the Board, showing those Directors voting aye, those voting no, those not voting because of a conflict of interest or 2.9 Any person attending a meeting of the Board of Directors may record the proceedings with an audio or video tape recorder or a still or motion picture camera in the absence of a reasonable finding ofthe presiding officer that the recording cannot continue without disruptive noise, illumination, or obstruction of view that constitutes or would constitute a disruption of the proceedings. 2.10 All video tape recorders, still and/or motion picture cameras (if used) shall remain stationary and shall be located and operated from behind the public speaker's podium once the meeting begins. The presiding officer retains the discretion to alter these guidelines, including the authority to require that all video tape recorders, still and/or motion picture cameras be located in the back shall be called last. take action. absent. of the room. 3. RECONSIDERATION OF PRIOR BOARD ACTIONS The following rules apply to the reconsideration of prior Board actions. 3.1 After the passage of 9 months from the effective date of the motion, resolution, or ordinance, the matter may be placed on the agenda pursuant to Section 5.1 below, or other provisions of the Brown Act. 2 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 3.2 Prior to the passage of 9 months, any member of the Board of Directors or the General Manager may request the Board of Directors, by motion, to agree to reconsider a prior Board action at a subsequent meeting of the Board. 3.3 The President of the Board of Directors, upon a determination that there is a need to take immediate action, may place an item on the agenda for reconsideration. 4. PUBLIC COMMENT AND RULES OF DECORUM 4.1 Public comment Subject to the following rules, a block of 20 minutes is set aside for each agenda (a) Comments on agendized items should be held until the appropriate item (b) Unless otherwise directed by the presiding officer, public comment shall (c) The person giving public comment shall state his/her name and whether orr not he/she lives within the District boundary prior to giving his/her comment. Public comment shall be directed to the presiding officer of the (d) The presiding officer, after consideration of the length of the Agenda, the nature of the Agenda item, and meeting limitations, may expand or further (e) Each public commenter shall be limited to 3 minutes unless shortened or extended by the presiding officer with consideration of the length of the Agenda, the nature of the Agenda item, and meeting limitations. item for public comment, including general public comment: is called. be presented from the podium. Board. limit the 20 minute time allocation for public comment. 4.2 Rules of Decorum The rules of decorum, below, shall apply to public comment and attendance at (a) Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, whistling, stamping of feet, clapping and talking (other than giving public comment) or other acts which disrupts the orderly conduct of the District (b) Each person addressing the Board of Directors shall do sO in an orderly and civil manner and shall not engage in conduct which disrupts the District meetings. meeting. orderly conduct of the District meeting. 3 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 (c) No person shall address the Board of Directors without first being (d) Public comment and public testimony shall be directed to the presiding officer and shall be addressed to the Board of Directors as a whole. The presiding officer shall determine whether, or in what manner, the District (e) Persons addressing the Board are limited to one opportunity per Agenda item unless otherwise directed by the presiding officer in his/her recognized by the presiding officer. will respond to questions. discretion. (f) Ap person cannot defer his/her time allocation to another person. (g) Persons addressing the Board shall confine the subject matter of their comments to the Agenda item being considered by the Board of (h) Each person addressing the Board of Directors shall do sO in an orderly and civil manner and shall not engage in conduct which disrupts the (i) The presiding officer may rule a speaker out of order who is unduly Directors. orderly conduct of the District meeting. repetitious or extending discussion ofi irrelevance. 4.3 Enforcement of Rules of Decorum Any person who violates the Rules of Decorum may, at the discretion of the pPresiding OOffice, be removed from the meeting. The Rules of Decorum shall (a) Warning. The presiding officer shall warn the person who is violating the (b) Expulsion. If after receiving a warning from the presiding officer, the person persists in violating the rules of decorum, the presiding officer shall order the person to leave the Board meeting room for the remainder (c) Assisted Removal. If such person does not voluntarily remove himself/herselt, the presiding officer may order or request any law enforcement officer who is on duty at the meeting, or who may be summoned to the meeting, to remove the person from the Board room. (d) Restoration of Order. If order cannot be restored by the removal of individuals who are disrupting the meeting, the Board meeting will be continued under the provisions of Government Code Section 54957.9. be enforced in the following manner: rules of decorum. of the meeting. 4 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 4.4 Limitations Government Code Section 549454.3(c) The Rules of Decorum shall not be interpreted to prohibit public criticism of the policies, procedures, programs or services of the District, or the acts or omissions of the District Board of Directors. 5. AGENDAS 5.1 The General Manager, in cooperation with the Board President, shall prepare the agenda for each regular and special meeting oft the Board of Directors. Any Director may call the General Manager and request any item to be placed on the agenda no later than 4:00 P.M. on the Tuesday prior to the meeting date. 5.2 At least 72 hours before a regular meeting, the District shall cause to be posted an agenda containing al brief general description of each item of business to be transacted or discussed at the meeting, including items to be discussed in closed session. A brief general description of an item generally need not exceed 20 words. The agenda shall specify the time and location of the regular meeting and shall be posted in a location that is 5.3 The agenda for a special meeting shall be posted at least 24 hours before the and special meeting Agendas shall be posted on the District's web page and delivered to individuals who have filed a written request with the District requesting the agendas freely accessible tor members of the public. meeting following the guidelines of Section 5.2 above. 5.4 In addition to the posting requirements set out above, regular meeting Agendas expressed an interest in receiving the. Agendas (Interested Parties List). 5.5 Consent Agenda Those items on the District Agenda which are considered to be of a routine and non-controversial nature are placed on the "Consent Agenda". These items shall be approved, adopted, and accepted, etc. by one motion of the Board of Directors; for example, approval of Minutes, approval of Warrants, various Resolutions accepting developer improvements, minor budgetary items, status (a) Directors may request that any item listed under "Consent Agenda" be removed from the "Consent Agenda", and the Board will then take action separately on that item. Members of the public will be given an opportunity to comment on the "Consent Agenda"; however, only a member of the Board of Directors can remove an item from the "Consent Agenda". Items which are removed (ie., "pulled") by Directors of the Board for discussion will typically be heard after other "Consent Agenda" items are approved unless the President chooses an earlier or later time. (b) A Director may ask questions on any item on the "Consent Agenda". When a Director has a minor question for clarification reports, and routine District operations. 5 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 concerning a consent item which will not involve extended discussion, the item may be discussed for clarification and the questions will be addressed along with the rest of the "Consent Agenda". Directors are encouraged to seek clarifications from the General Manager prior to the meeting if possible. (c) When a Director wishes to consider/'pul" an item simply to register a dissenting vote, or conflict of interest, the Director shall inform the presiding officer that he/she wishes to register a dissenting vote, or conflict of interest, on a particular item without discussion. The item will be handled along with the rest of the Consent Agenda, and the District Secretary shall register a "no" vote, or conflict ofi interest, in the minutes on the item identified by the Director. 5.6 No action or discussion may be taken on an item not on the posted agenda; provided, however, matters deemed to be emergencies or of an urgent nature may be added to the agenda under the procedures of the Brown Act. Pursuant to the Brown Act (and in addition to any other action or discussion that maybe taken or had under the Brown Act on an item not on the posted agenda): (a) Directors may briefly respond to statements or questions from the (b) Directors may, on their own initiative or in response to public questions, ask questions for clarification, provide references to staff or other resources for information, or request staff to report (c) The Board may take action to direct the General Manager to (d) Directors may make brief announcements or make a brief report on his/her own activities under the Director Comment portion of public; back at a subsequent meeting; place a matter on ai future agenda; and the Agenda. 6. PREPARATION OF MINUTES AND MAINTENANCE OF RECORDINGS 6.1 The minutes of the Board shall be kept by the District Secretary and shall be neatly produced and kept in a file for that purpose, with a record of each particular type of business transacted set off in paragraphs with proper subheads. In addition to other information, deseribed- below, that the Board may deem to be of importance or is required by law to be included in the minutes, the following information (if relevant) shall bei included in each meeting's minutes: Date, place and type of each meeting; Directors present and absent by name; Administrative staff present by name; Time and name of late arriving Directors; Call to order; 6 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 Time and name of early departing Directors; Agenda item upon which action was taken; Approval of financial report; approved for payment; unanimous; sequential numbering; the Board; Names of Directors absent or declaring a conflict of interest duringany Approval of the minutes or modified minutes of preceding meetings; Record by number (a sequential range is acceptable) of all warrants Record of the vote of each Director on every action item for which the vote was not unanimous, iny which case ther minutes shall reflect that the vote was Resolutions and ordinances described as to their substantive content and Record of all contracts and agreements, and their amendment, approved by Approval of the annual budget; Approval of all polices, rules and/or regulations; Approval of all dispositions of District assets; Approval of all purchases of District assets; and, Time of meeting adjournment. 6.2 The minutes of the Board of Directors shall record the aye and no votes taken by the members of the Board of Directors for the passage or denial of all actions, including actions relating to ordinances, resolutions, or other motions. 6.3 The District Secretary shall be required to make a record only of such business as was actually considered by a vote of the Board and, except as provided in Sections 6.4, 6.5, and 6.6 below, the District secretary shall not be required to 6.4 The District Secretary shall attempt to record the names and general place of residence of persons addressing the Board during general public comment. 6.5 Any Director may request for inclusion into the minutes brief comments pertinent to an agenda item, only at the meeting in which the item is discussed. In addition, the minutes shall include the names of speakers who provided public comment on each agenda item and a summary of the Directors' reports. Materials submitted with such comments shall be appended to the minutes at the request of the General Manager, District Counsel, the Board President, or any 6.6 Whenever the Board acts in a quasi-judicial proceeding. such as in assessment matters and hearings, the District Secretary shall compile a summary of the 6.7 At the Discretion of the Board President, an audio tape recording of regular and special meetings of the Board of Directors may be made. Subject to equipment malfunction, any recording of a District meeting made for whatever purpose at the direction of the District shall be subject to inspection pursuant to the California Public Records Act. Consistent with Government Code Section 54953.5(b), the District will maintain any recordings for a 30-day period after the recording. In addition to the 30-day requirement, the District will attempt to record any remarks of Directors or any other person. Director. testimony oft the witnesses. 7 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 maintain any recordings, without legal obligation to do sO, for 2 years after the date of the recording. 7. DIRECTOR GUIDELINES 7.1 Directors shall prepare themselves to discuss agenda items at meetings of the Board of Directors. Directors are encouraged to seek clarification prior to the 7.1 Members of the Board of Directors shall exercise their independent judgment on behalf of the interest of the entire District, including the residents, property owners 7.2 Directors shall always conduct themselves with courtesy to each other, to 7.3 Differing viewpoints are healthy in the decision-making. process. Individuals have the right to disagree with ideas and opinions, but without being disagreeable. Once the Board of Directors takes action, dissenting Directors should not create barriers to the meeting from the General Manager, if possible. and the public as a whole. staff and to members of the audience present at Board meetings. implementation of said action. 7.4 Pursuant to Section 54952.2 of the Brown Act: (a) Except during an open and public meeting, a majority of the Board of Directors shall not use a series of communications of any kind, directly or through intermediaries, to discuss, deliberate, or take action on any item of business that is within the subject matter of the District. (b) Subsection (a) above shall not be construed as preventing District management staff from engaging in separate conversations or communications with members of the District Board of Directors in order to answer questions or provide information regarding a matter that is within the subject matter jurisdiction of the District, sO long as that management staff person does not communicate to members of the Board of Directors the comments or positions of any other member or members of the Board of Directors. 7.5 Directors shall not be prohibited by action of the Board of Directors from citing his or her District affiliation or title in any endorsement or publication, sO long as no misrepresentation is made, or implied, about the District's position on the issue. 7.6 Directors, by making a request to the General Manager, shall have access to information relative to the operation of the District, including, but not limited to, statistical information, information serving as the basis for certain actions of Staff, justification for Staff recommendations, etc. If the General Manager cannot timely provide the requested information by reason of information deficiency, or major interruption in work schedules, work loads, and priorities, then the General Manager shall inform the individual Director why the information is not or cannot be made available. All Directors will receive a copy of all information being distributed. 8 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 7.7 In handling complaints from residents or property owners within the District, or other members of the public, Directors are encouraged to listen carefully to the concerns, but the complaint should be referred to the General Manager for 7.8 Directors, when seeking clarification of policy-related concerns, especially those involving personnel, legal action, land acquisition and development, finances, and programming, should refer said concerns directly tot the General Manager. 7.9 Directors and General Manager should develop a working relationship sO that current issues, concerns and District projects can be discussed comfortably and processing and the District's response, ifany. openly. 8. AUTHORITY OF DIRECTORS 8.1 The Board of Directors is the unit of authority within the District. Apart from his/her normal function as a part of this unit, Directors have no individual authority. As individuals, Directors may not commit the District to any policy, act 8.2 Directors do not represent any fractional segment of the District but are, rather, a part of the body which represents and acts for the District as a whole. 8.3 The primary responsibility of the Board of Directors is the formulation and evaluation of policy. Routine matters concerning the operational aspects of the District are to be delegated to professional staff members of the District. 8.4 Directors are responsible for monitoring the District's progress in attaining its or expenditure. goals and objectives. 9. AUTHORITY OF THE GENERAL MANAGER 9.1 Pursuant to Government Code Section 61051, the General Manager shall be responsible for all oft the following: (a) The implementation of the policies established by the Board of Directors (b) The appointment, supervision, discipline, and dismissal of the District's employees, consistent with the employee relations system established by for the operation of the District. the Board of Directors. (c) The supervision of the District's facilities and services. (d) The supervision of the District's finances. 9.2 The General Manager is appointed as the Board's Secretary and Treasurer. 9 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 10. DIRECTOR REIMBURSEMENT 10.1 Subject to the following rules and budgetary limitations, each Director is authorized to attend and is entitled to reimbursement for his/her actual and necessary expenses (including the cost of programs and seminars), for his/her attendance at programs, conferences, and seminars that are related to District (a) Itis the policy of the District to exercise prudence with respect to hotel/motel accommodations. It is also the policy of the District for Directors and staff to stay at the main hotel/motel location of a conference, seminar, or class to gain maximum participation and advantage of interaction with others whenever possible. If lodging is in connection with a conference or organized education activity, lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is available to the member of the Board of Directors at the time of booking. If the group rate isr not available, the Director shall use lodging that is comparable with the group rate. Personal phone calls, room service, and other discretionary expenditures are not reimbursable. (b) Members of the Board of Directors shall use government and group rates offered by a provider of transportation for travel when available. Directors, using his/her private vehicle on District business, shall be compensated at the prevailing IRS per diem (c) Any Director traveling on District business shall receive, in addition to transportation and lodging expenses, a per diem allowance to cover ordinary expenses such as meals, refreshments and tips. Reimbursement rates for meals will be pursuant to the current U.S. General Services Administration (GSA) per diem rates for the locale of the destination(s) except for meals included in the registration fees fori the conference, seminar or training activity. (d) All travel and other expenses for District business, conferences, or seminars outside of the State of California shall require separate Board authorization, with specific accountability as to how the functions and/or Director development. mileage rate. District shall benefit by such expenditure. 10.2 All expenses that do not fall within the reimbursement policy set forth in Section 10.1, above, shall be approved by the Board of Directors, at a public meeting, 10.3 Board members shall submit an expense report on the District form within ten (10) calendar days after incurring the expense. The expense report shall be before the expense is incurred. accompanied by receipts documenting each expense. 10 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 10.4 Members of the Board of Directors shall provide brief reports on the program, conferences, and seminars attended at the expense of the District at the next regular meeting of the Board of Directors. 11. ETHICS AND SEXUAL HARASSMENT PREVENTION TRAINING 11.1 Pursuant to Assembly Bill (AB) 1234 (Salinas, 2005, Local Agencies: Compensation and Ethics); Assembly Bill 1825 (Reyes, 2004, Sexual Harassment: Training and Education); AB 1661 (2016, McCarty, Local Government: Sexual Harassment Prevention Training and Education); the statutes added or amended by AB 1234, AB 1825 and AB 1661; and any other statute or regulation with which the District must comply, all Directors and designated District personnel shall receive at least 2 hours of Ethics Sexual Harassment Prevention training every two years, or as frequently as is required 11.2 Each newly elected Board Member and designated District personnel shall receive Ethics and Sexual Harassment Prevention training no later than one year from the first day of service with the District and thereatter shall receive Ethics and Sexual Harassment Prevention training at least once every two years, oras by law. frequently as is required by law. 12. COMMITTEES 12.1 Standing Committees (a) The following shall be standing committees of the Board: Finance Committee; Personnel Committee; Facilities Committee;and Drought Committeei (b) The Board may create other standing committees at its discretion. (c) Standing committees shall be advisory committees to the Board of Directors and shall not commit the District to any policy, act or expenditure. Each standing committee may consider District- related issues, on a continuing basis, assigned to it by the Board of Directors. Members of the standing committees shall be (d) All standing committee meetings shall be conducted as public appointed by the Board of Directors. meetings in accordance with the of the Brown Act. 11 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 12.2 Ad Hoc Committees The Board President may appoint such ad hoc committees as may be deemed necessary or advisable by himsel/herself and/or the Board. The duties of the ad hoc committees shall be outlined at the time of appointment, and the committee shall be considered dissolved when its final report has been made. 13. CONFLICTS AND RELATED POLICY State laws are in place which attempt to eliminate any action by a Director or the District which may reflect a conflict of interest. The purpose of such laws and regulations is to insure that all actions are taken in the public interest. Laws which regulate conflicts are very complicated. The following provides al brief policy summary of various conflict related laws. Directors are encouraged to consult with District Legal Counsel and/or the FPPC at 1-800-ASK-FPPC (1-800- 275-3772), prior to the day of the meeting, if they have questions abouta particular agenda item. 13.1 Conflict of Interest Each Director is encouraged to review the District Conflict Code on an annual basis. The general rule is that an official may not participate in the making of a governmental decision ifiti is: reasonably foreseeable that the decision will have ar material financial effect on the official or a member of his or her immediate family or on an economic interest of the official, and the effect is distinguishable from the effect on the public generally. Additionally, the FPPC regulations relating to interests in real property have recently been changed. If the real property in which the Director has an interest is located within 500 feet of the boundaries of the property affected by decision, that interest is now deemed to be directly involved int the decision. 13.2 Interest in Contracts, Government Code Section 1090. The prohibitions of Government Code Section 1090 provide that the Board of Directors may not contract with any business in which another Director has a financial interest. 13.3 Incompatible Office, Government Code Section 1099. The basic rule is that public policy requires that when the duties of two offices are repugnant or overlap sO that their exercise may. require contradictory or inconsistent action, to the detriment tot the other public interest, their discharge by one person is incompatible with that interest. When a Director is sworn in for such a second office, he/she is simultaneously, terminated from holding the first office. 12 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 14. REVIEW OF GENERAL MANAGER & LEGAL COUNSEL CONTRACTS 14.1 The District's General Manager's contract shall be reviewed by the Board of Directors annually during the months of April and/or May of each year. 14.2 The District's Legal Counsel's contract shall be reviewed by the Board of Directors annually during the months of May and/or June of each year. 15. CONTINUING EDUCATION Directors are encouraged to attend educational conferences and professional meetings when the purposes of such activities are to improve District operation. Subject to budgetary constraints, there is no limit to the number of Directors attending a particular conference or seminar when it is apparent that their attendance is beneficial to the District. 16. REVIEW OF ADMINISTRATIVE DECISIONS Anyj judicial review of any administrative act taken after al hearing by a district shall be brought pursuant to Section 1094.5 of the Code of Civil Procedure. 17. MEMBERSHIP IN ASSOCIATIONS 17.1 The Board of Directors shall ordinarily hold membership in and attend meetings of such national, state, and local associations as may exist which have applicability to thet functions of the District, and shall look upon such memberships as an opportunity 17.2 The Board of Directors shall maintain membership in the California Special Districts Association and shall insure that the annual dues are paid when due until otherwise 17.3 The Board of Directors shall maintain membership in the San Luis Obispo Chapter of the California Special Districts Association and shall insure that the annual dues are 17.4 At the regular Board meeting, a member of the Board shall be selected to represent the District in accordance with said chapter's constitutionlbyaws, and another fori in-service training. directed by the Board. paid when due. member of the Board or staff. 18. BOARD BY-LAWS REVIEW POLICY The Board By-Laws and Policies shall be reviewed annually at the first regular meeting in February. The review shall be provided by District Counsel and ratified by Board action. 13 AVILA BEACH COMMUNITY SERVICES DISTRICT BOARD OF DIRECTOR BOARD BY-LAWS AND POLICIES Updated February 2025 19. RESTRICTIONS ON BY-LAWS The rules contained herein shall govern the Board in all cases to which they are applicable, and in which they are not inconsistent with State or Federal laws. 14