TOWN OF LAKE LURE AND ACTION MEETING Lake Lure Fire Department MINUTES FOR THE REGULAR TOWN COUNCIL WORK SESSION m Wednesday, December 18, 2024, at 8:30 a.m. blis Attendees: Mayor, Carol C, Pritchett Commissioner, Scott Doster Commissioner, Jim Proctor Commissioner, Patrick Bryant Mayor Pro Tem, Dave DiOrio William, Attorney Town Staff: Town Manager, Olivia Stewman Finance Director, Steve Ford Fire Chief, Dustin Waycaster Assistant Fire Chief, Chris Melton Police Chief, Sean Humphries P&R Director, Dana Bradley Public Works Director, Dean Lindsey Communications Director, Laura Krejci Absent: I. Call to Order Mayor called the meeting to order at 8:37 am II. Agenda Adoption Commissioner Jim Proctor made a motion to approve the agenda as presented, Commissioner Scott Doster seconded and the motion carried 4-0. III. Meeting Schedule Olivia Stewman presented to council to change the location to Rumbling Bald on' Tuesday Council meeting and Fire department for all other meetings. Commissioner Patrick Bryant made motion to change the location to Rumbling Bald and Commissioner Scott Doster seconded and motion carried 4-0. IV. Appointment of' Town Clerk Olivia spoke on behalf of the Town to appoint Kimberly Martin as Town Clerk. Commissioner Patrick Bryant made motion to accept Kimberly Martin as Town Clerk and Commissioner Jim Proctor seconded and the motion carried 4-0. V. Financial Update Stephen Ford gave update on the financial status and information regarding budget. A break down is available in the packet and online. Expenditure update and revenue in line with projection. Community Development continues to bring in revenue with permitting. Most concerning at this time is the decrease in: revenue from the Lake, marina, beach and other miscellaneous revenue. As expected these numbers are down from July. We have applied for revenue replacement! loan. Water and sewer will resume billing in January, so we will see an increase in revenue there. Loans are being applied for at this time. Department heads are doing a great job watching spending and cutting costs. Revenue from boat permits is unknown at this time. Dam project has stayed in line with project. Additional information and budget breakdown available in Mid-year review for budget is coming up. We do not foresee changing anything currently. Will be looking at all the different funds we. have to maybe consolidate and packet for further review. make things more manageable. VI. Approval for Minutes from September, October, November Jim Proctor made a motion to hold on approving minutes for corrections to! be made. Patrick Bryant seconded the motion and all were in favor. VII. Storm Recovery Updates A. Fire Department Updates Presented by Chief Dustin Waycaster We have been working with the county to replace the warning system (Sirens) that were damaged in the storm. These are county owned and they are aware of the damage. People are depend on the warning systems and Everbridge. Working to reestablish those. No further updates at this time. B. Public Works Department Updates Presented by Dean Lindsey Dean Lindsey gave update regarding the valve. The lift station will be back filled and testing for the lift station will begin after the holidays. Sewer project set to begin January 6th. Water system repair has been completed and lessons were learned. This pipe was not capped off, but has now been sealed. Mike commended them on a job well done. C. Parks and Recreation Department Updates Presented by) Dana Bradley We have currently removed 259 motorized boats and 27 un-motorized boats have been reunited to their owners. The marine has been cleared of boats and there is only 11 boat remaining in Morse Park. Working to consolidate the all the donations received and transported to county location, Goodwill, and shelters. D. Police Department Updates L Presented by Chief Dean Humphries No updates to report at this time. E. Community Development Department Updates 1 Presented by Mike Williams We continue to work with property owners that have had significant damage to boathouses and docks. Recommending to the board that zoning and planning would like to amend the prohibition on mobile storage containers due to current theft in the Jim Proctor made a motion to authorize the Town Manager to suspend the prohibition of temporary storage facilities and allow them for up to 6 months at which time it will be re-evaluated. Commissioner Scott Doster seconded the motion and all were in favor. Discussion ensued about increasing number of members allowed for Zoning and area. Planning. Working on proposal to bring to council. F. Communications Department Updates Presented by Laura Krejci Made a follow up with Trip Advisor and they have refused to change the information deflecting people to come to Lake Lure. Mayor Carol C. Pritchett will meet with TDAto get message out that we are open. Air quality test are good. Copy of the West End Design Project will be posted once: it is received. We had ai ton of] Holiday Decoration donated including massive wreaths, Bells, and Candy Canes. These are. been shared with Chimney Rock as well Town Christmas Party will be held tomorrow December 19, 2024. Fire Department met with County Manager to consolidate the Fairfield Fire department. Building is being donated to Rumbling Bald and we have expressed are want to work out of the building. This will increase the millage rate and drop insurance rate and we will still save money. Equipment will be moved to station one and G. Others remaining debt will be paid. Will be looking to add additional staff to take on another fire station. Will be presented to the regular Town Council meeting in January. VII. Public Comment Steve from 1412 Proctor Rd. had questions about approving a budget that is unsustainable and how it will affect the: repairs on infrastructure. Advised to resident that there wil be no linkage. What FEMA is doing is separte from our budget. Also a follow up on Proctor Rd. as it has had a mudslide and the culverts are eroding. Dustin Waycaster responded that the landslide is within the Town's scope, but will clarify. FEMA is working on ways to help with private roads and bridges, but time will be slow. Its concerning as the land does keep sliding. Dustin has hopes to expedite the project to make safe for residents to travel to there homes. Dean has already submitted for the bridge and culvert repair once the landslide has been stablized. Waiting on updated quote of the repair cost and the go ahead to apply for FEMA to reimburse the cost of the repairs. No other comments were: made. VIII. Adjournment Commissioner Patrick Bryant made a motion to adjourn the meeting, Commissioner Jim Proctor seconded and all were in favor. The motion carried 3-0, the meeting ended at 10:47am. ATTEST: dasdoi Kimberly Martin, Town Clerk ludsn Carol C. Pritchett, Mayor