- TOWN OF LAKE LURE ACTION MEETING Lake Lure Inn Attendees: Mayor, Carol C, Pritchett Commissioner, Scott Doster Commissioner, Jim Proctor Commissioner, Patrick Bryant Town Staff: Town Manager, Olivia Stewman Finance Director, Steve Ford Fire Chief, Dustin Waycaster Assistant. Fire Chief, Chris Melton Police Chief, Sean Humphries P&R Director, Dana Bradley Director, Laura Krejci Absent: Mayor Pro' Tem, Dave DiOrio I. MINUTES FOR THE REGULAR TOWN COUNCIL WORK SESSION AND my ablishe ed Wednesday, November 20, 2024, at 8:30 a.m. Public Works Director, Dean Lindsey Communications Call to Order Mayor called the meeting to order at 8:35 am II. Agenda Adoption Commissioner Scott Doster made a motion to approve the agenda as presented, Commissioner Jim proctor seconded and the motion carried 4-0. III. Mayors Communication Commissioner Dave DiOrio isi in Washington today trying to plead for us to be able to get funds tol help the town. IV. Town Manager's Communication Meeting with the FEMA PDMG today at 2pm. Holding interviews for the town clerks position today, but int the meantime we willl be appointing Rick Carpenter as deputy town clerk. V. Consent Agenda Resolution No. 24-11-20-1 Appointing Richard Carpenter as Deputy Town Clerk Commissioner Jim Proctor made a motion to accept the: resolution as presented, Commissioner Scott Doster Seconded and the motion carried 4-0. VI. New Business Discuss the Budget Amendment for a Fire Vehicle Chief Waycaster: the vehicle we need to replace we have fixed several times, also issued an insurance claim, they asked us to send it to the mechanic again and it's not able to get fixed. We got 3 bids, would like to proceed the medium price, because the package is a lot better. The cost Commissioner Jim Proctor made a motion to let the Manager allow approve the purchase of the vehicle and use the inter fund balance transfer, Commissioner Patrick Bryant seconded, and they all voted of the vehicle its 70k. in favor. Finance Department Updates Presented by Steve Ford ICF has been a lot of help with the insurance and wel have had significant response from the League. We need to make decisions quick to replace the vehicles that several department are in need of. Fire Department Updates Presented by Chief Dustin Waycaster Staff did speak to Fairfield Fire Department about consolidation, they have hired a consultant to dissolve their incorporation, they need to figure out where their funds will go. Chief Waycaster did request to have a meeting with their department to try and keep all of the volunteers that we can: if they are in agreement, as long as they pass our criteria. Fairfield department signed the building over to Rumbling Bald, so we will have to work out a lease agreement to be able to operate out of that building. Their chief advised there was some funds in their savings account and he asked to keep the funds in Lake Lure." They still have some more discussion with the fire board to be able to use those funds before they to the county.The only issue with the building is that there are no bedrooms so that needs to be added to make it code compliant. We will need council approval to add additional paid staff and then we will apply for a SAFER grant.' The transition will be in April 2025. Parks and Recreation Department Updates Presented by Dana Bradley Yesterday we were able to open the green space and a few other trails. The army corp of engineers will be removing the debris Morse Park. Ashbritt is trying to figure out the time frame to raise the water level.Weekly water testing will resume. The more clear water we have the better it will get and hopefully get rid oft the E.coli. Rumbling Bald reported that they have very few boats to remove, they are just waiting on the water level to be: raised. Public Works Department Updates Presented by Dean Lindsey Dean Lindsey gave update with Olivia regarding sewer easement: issues and Boys Camp Road. Ms. Stewman & Commissioner Doster discussed issues regarding the easement options at 1601 Boys Camp.' The property owner requests may not be granted by the town. owner & easements.Town legal counsel provided an opinion: regarding this matter. Ms. Stewman discussed proposed legal action and the condemnation process with a private property Mr. Lindsey commented the property is on a no flush order at the moment, and that the new proposed line is not an option without a pump station. The property owner wants the town to install Mayor asked which is better, re-routing to avoid easement, working throughrequests, or eminent Mr. Lindsey is confident that working around the easement would not increase the timeline, and may not be a significant increase in cost.The cost of the new road could be high, and utilities may be an issue but costs are unknown. Condemnation oft the easement could be an option but could Council and Mr. Lindsey discussed available options based on cost and what should be granted.' .The' Town does not want to maintain the lagoon inj perpetuity.. Mayor Pritchett mentioned the owner wanted to sue: ift the town did not agree to all of the terms. Discussion about standing occurred and no liability issue was found. Councilman Proctor would like to have plans to review all options. Staff discussed forthcoming plans and other easement option upstream of] Boys Camp. Council asked questions about the newly proposed pressure system north of Boys Camp into Chimney Rock (future -4'deep HDPE pipe).Mr. Lindsey is projecting 4-6 weeks to complete he sewer: installation, and the project should not conflict with the ICF gave a brief update about pump stations and FEMA funding for various directions to obtain funding reimbursement. FEMA may reimburse town for re-paving Boys Camp road related Monday and Tuesday contractors will be installing the boy's camp temporary bridge, all ChiefWaycasterlaura Krejci sent out the communication on the schedules for the bridge and pay for a new pump station. domain. prove tol be at time consuming issue and may result in legal hardship. upcoming Boys Camp bridge project. to the sewer project if that takes place. easements have been signed. and we will send it out again on Friday. Community Development Department Updates L Presented by Mike Williams Rick Carpenter noted that people are exempt: from land disturbance permitting until December 31st. Sediment & erosion control will still be required but not the normal The department is continuing to permit proyects.Arecent dumping incident has documentation. Beyond December 31stall permitting is required. mostly been resolved along MarkTwain. Communications Department Updates Presented by Laura Krejci Continued to receive positive feedbacks on social media. The first design dam replacement has been submitted to FEMA for a grant and it's looking very positive. There isa a concert by the LLCA and as small tree lighting is scheduled for next Wednesday December 4, 2024 at 5:30pm. Police Department Updates L Presented by Chief Dean Humphries At a previous meeting there was an incoming call about an issue in CRV and it was resolved. VII. Public Comment Pat Buede, Memorial HWY: hwy 9 going towards ingles, is getting worse and asked ifDOT can make repairs. Mayor responded that they will be repairing those roads. Fae Nectar: wants to thank everyone and asked if we can continue to clean up specifically along Memorial Hwy to make it look like the Town is back: into business. An attendee expressed that the sediment is 2-4 feet above the typically water level and he cannot assess his lake structure. Mike Williams has come out to look at: it.' The attendee wanted to say that everyone has done a great job. If any kind of communication can be put Charlie Ellis:1 Expressed that the' Town should provide the community with additional information Steve Ford: :Wendy Terry was happy for the opportunity shel had as a deputy clerk, she said she: is out about that it will be helpful. regarding the sewer and WWTP plans. more than happy to help Rick with anything he needs. VIII. Adjournment Commissioner Patrick Bryant made a motion to adjourn the meeting, Commissioner Scott Doster Seconded and the motion carried 3-0, the meeting ended at 9:55am. ATTEST: lulhh Elba. A. Willette, Town Clerk Carol C.I Pritchett, Mayor