Post Office Box 549 101 Veterans Memorial Drive Kitty Hawk, NC27949 Phone (252)261-3552 Fax (252)261-7900 tps/www.kityhwane, TOWN OF PROPOSED AGENDA KITTY HAWK TOWN COUNCIL Monday, February 3, 2025 Kitty Hawk Town Hall, Smith Room KITTY HAWK 6:00PM 1. Callto Order 2. Moment of Silence/Pledge of Allegiance 3. Approval of Agenda 4. Presentation: a) Dare County Housing Task Force- Donna Creef 5. Public Comment -The public isi invited to address the Town Council on any topic. Please sign up with the Town Clerk before the meeting and when your name is called, come forward and speak into the microphone at the lectern. Please limit comments to 3 minutes. 6. Consent Agenda - Items on the consent agenda are considered to be non-controversial, routine in nature, or items not requiring a presentation to discuss by the Town Council in order to consider the items(s). Any item may be removed for discussion by the council or by any member oft the audience who wants to hear the item presented and discussed. a) Approval of January 6, 2025, Regular Session Council Minutes - Approval oft the consent agenda will approve these minutes. b) Budget Amendment 12- Donation to the Police Department c) Capital Project Fund 40- Fire Truck Purchase d) Financial Statements as of January 24, 2025 e) Government Communicators Day Proclamation 7. Items Removed from Consent Agenda: 8. Planning: a) Schedule Public Hearing: Re-adoption of State Certified CAMA Land Use Plan b) Subdivision Review Kitty Hawk Meadows, 740 W Kitty Hawk Rd, 31 lots 9. New Business: 10. Old Business: 11. Reports/General Comments from Town Manager 12. Reports/General Comments from Town Attorney 13. Reports/General Comments from Town Council 1IPage Town Council Proposed Agenda February 3, 2025 TOWN OF KITTY HAWK 14. Adjourn *To Watch Livestream on YouTube: ittps/youtube.com/ve/ESeIZeature-share The meeting will also be available to watch on the Town's' YouTube channel on demand the next day. **Send Comments and/or Questions via email: You may always send comments or questions at any time to info@kttyhawAncgov. If you would like your question or comment read at this meeting, please send it by 2:30 PM on February 3, 2025, and note that you would like it to be read at the meeting. Be sure to include your full name and address. Please keep your Si habla espahol, los servicios de asistencia linguistica estan disponibles de forma gratuita. Llame al comments to three minutes. 252-261-3552 para obtener ayuda. 2Page Town Council Proposed Agenda February 3, 2025 (A Post Office Box 549 101 Veterans Memorial Drive Kitty Hawk, NC27949 Phone (252)261-3552 Fax (252)261-7900 Atps/www.ityhawane. TOWN OF Draft Minutes KITTYHAWK TOWN COUNCIL Monday, January 6, 2025 Kitty Hawk Town Hall, Smith Room 6:00PM KITTY HAWK 1. Call1 to Order 2. Moment of Silence/Pledge of Allegiance 3. Approval of Agenda 4. Staff Introductions- Police Department new hires- lateral hires Ryan Lowry and Matthew Newton, recruits Charles Bailey, Jack Frisoli, Jesus Reyes. Announcement of swearingi in of Ben Elko. 5. Public Comment -The publici is invited to address the Town Council on any topic. Please sign up with the Town Clerk before the meeting and when your name is called, come forward and speak into the 6. Consent Agenda - Items on the consent agenda are considered to be non-controversial, routine in nature, or items not requiring a presentation to discuss by the Town Council in order to consider the items(s). Any item may be removed for discussion by the council or by any member of the audience a) Approval of December 2, 2024, Regular Session Council Minutes- = Approval of the microphone at the lectern. Please limit comments to 3 minutes. who wants to hear the item presented and discussed. consent agenda will approve these minutes. b) Budget Amendment #6- Donation to Fire and Police Department c) Budget Amendment #7- Donation to the Police Department d) Budget Amendment #8- Interfund Transfer from Reserve to the General Fund e) Budget Amendment #9- Capital Project Fund 41 Police Station Furniture f) Budget Amendment #10- General Fund Balance Appropriation g) Budget Amendment #11- Donation to the Police Department h) Amendment to the Fund 41 Capital Project Ordinance Remodeling Building at! 5200N Croatan Hwy 7. Items Removed from Consent Agenda: 8. New Business: a. Appointment of Board of Adjustment Members 9. Reports/General Comments from Town Manager 10. Reports/General Comments from Town Attorney 11. Reports/General. Comments from Town Council 1IPage Town Council Draft Minutes January 6, 2025 TOWN OF KITTY HAWK 12. Closed Session- N.C.G.S. 5143-318.11(0)3) to consult with the town attorney regarding matters protected within the attorney-client privilege and to preserve that privilege; and as allowed by N.C655145318110)6 to discuss one or more confidential Board of Adjustment matters. 13. Adjourn Council Members Present: and Councilman Dylan Tillett. Staff Members Present: Mayor Craig Garriss, Mayor Pro Tem. Jeff Pruitt, Councilman David Hines, Councilwoman Charlotte Walker, Town Manager Melody Clopton, Finance Officer Liliana Noble, Police Chief Mike Palkovics, Chief Mike Talley, Planning Director Rob Testerman, Public Information Officer/Town Clerk, Lauren Garrett 1. Call to Order 2. Moment of Silence/Pledge of Allegiance Garriss: Thank you, everyone. Council, Ineed a motion to approve tonight's agenda, please. 3. Approval of Agenda Hines: So, moved. Garriss: Motion by David, second? Tillett: Second. Garriss: Second by Dylan. All in favor? All Council: Aye. members to introduce. 4. Staffintroduction Garriss: All opposed? None. Thank you, Council. Chief Palkovics, you have some new department Chief Palkovics: Good evening, Mr. Mayor and Council, it is my honor and pleasure to introduce four of our five new officers that have recently started with us on December 23rd. Ify you all would come up, please. Iwishlhad: a better biography written up, but this was the last minute since these gentlemen were able to make it here tonight. I'm going to say very little but let them tell you about themselves. First, lwould like to introduce Jack Frisoli. Jack comes to us from Northern Virginia, he is new to law enforcement, he'll! be goingt throughi thet full basic lawe enforcement training. Nextt tol him is. Jesus Reyes, who is from Kill Devil Hills via California. He too will be going through basic law enforcement training. Charles Bailey could not make it here tonight; he is from Elizabeth City, and he will also be going through BLET with these gentlemen. Matt Newton comes to us from Northern Virginia, from the Fredericksburg area. He worked with Prince William Police Department for nearly 10 years and then Hanover County for 4 years. Next to me is Ryan Lowry. Ryan comes to us from Louisa, Viriginia having worked most recently in Charlottesville Police Department and Sherrif's Office. I can't tell you how excited we are to have them join our team. This brings us up to full complement once we have them alli trained. We: are really looking forward to them being a part oft thet team, hitting the road and serving the public. Iwill let each of them tell you a little about themselves. 2Page Town Council Draft Minutes January 6, 2025 TOWN OF KITTY HAWK Frisoli, Jack: I'm Jack, Iwas 23 years old when Is started my first job in law enforcement. I'm super excited to be here, Ilove the beach and everyone in the department has been super nice. The Town Reyes, Jesus: My name is Jesus, I'm 36 years old and as Chief said I'm originally from California. I moved to Kill Devil Hills about a year and a half ago. I'm very excited about this opportunity to work Newton, Matthew: I'm Matthew Newton, I'm 34 years old. Icame here from the Stafford, Viriginia area with my wife and three kids. My wife wanted al better life for our children, better school systems, SO we moved. We boughtah house backi in October: and movedi in on Christmas Day. I'm looking forward Chief Palkovics: Funt fact about Matt, he came to us on a recommendation from our former Sergeant Travis Harden, having worked with Travis in Prince William for several years. One of the things that Matt brings is that he was a detective in Hanover, so he has that experience as well. Lowry, Ryan: I'm Ryan Lowry, I'm 28 years old. I come from Virginia, and it's an honor to be here. I Chief Palkovics: Again, we're excited to have them. We'lli introduce Charles Baileya at the next meeting Garriss: If you're wondering why two of them are wearing sweatsuits, BLET started today, and they had their first physical training assessment this afternoon. I know what time you finished and know your made al beeline to come here tol be with us tonight so thank youy very much. We're sO glad to have Chief Palkovics: We had a swearing in for one of our new officers, and it's great that they were able to get out of class and be here for the swearing in, hence the reason for their attire. Their presence is Garriss: Yes sir, thank you, Chief. Lauren, do we have anyone signed up for Public Comment? Garrett, Lauren: Yes, sir, Ralph Buxton has signed up to speak at Public Comment. is very involved and I'm happy to be here. for the Town, thank you. to working with this department, so far have nothing but nice things to say. enjoy hunting, fishing, and farming. Thank you. if possible. Welcome gentlemen, thank you forj joining us. you here. much more important than what they are wearing. 5. Public Comment Garriss: Thank you, come on up, sir. Buxton, Ralph: Good evening, Mr. Mayor and Council, and happy New' Year. My name is Ralph Buxton, last time was here talking to you about the 150th anniversary of the Lifesaving Service on the Outer Banks and we had a successful event in October. Thank you very much fory your support fort that event. Tonight, this is the anniversary, as of. January 4th, the anniversary of the Signal Corps at the Kitty Hawk Lifesaving Station. It was January 4, 1875, that the Signal Corps of the US Army sent an attachment here to Kitty Hawk. They were housed and operated from the Kitty Hawk Lifesaving Station and there they manned and operated the telegraph service. They also collected weather information, the telegraph service of course connected all the way to Cape Hatteras lighthouse and up to Cape Henry. All the Lifesaving Stations in between were connected, and weather information could then be collected and sent to Washington where it was used to make forecasts and send warnings out to ships at sea, or weather information in general to farmers and the public. We all know how important it is to know what the weather is doing sO that was a great stride forward. It brought the outside world to Kitty Hawk and as time wenta along by 18901 the Signal Corpsturned overthat service tot the US Weather Bureau which was set up specifically more for civilian operation and we all know about the Wright 3IPage Town Council Draft Minutes January 6, 2025 TOWN OF KITTY HAWK brothers contacting that weather station that was by that point a separate building next to the Lifesaving service on the beach here in Kitty Hawk.. JJ Dosher was the chief then; he wrote them back and said that this was a great place for them to do their experiments. Subsequently, they did come down in October of 1900 and camped just outside of town for the first year to survey the area. While they were here, they took many pictures and they had good equipment, many of those pictures survived and others were unfortunately lost in a flood back in Dayton, Ohio but from one of those pictures Ihad made a close up of the Kitty Hawk Lifesaving Station and the Weather Bureau from up the hill. They digitally enhanced and colorized this picture. llove the view, and Ilove the surf break here. Iwould like to present this to the Town in appreciation for your support and to encourage you to continue to celebrate the culture and history, and heritage we have here in Kitty Hawk. Thank you. Garriss: Thank you sO much, Mr. Buxton. Lauren, has anyone else signed up to speak at Public Garriss: Isthere anyone else who would like to speak tonight during Public Comment? Okay, Lauren, let the record show that no one else chose to speak at Public Comment. Okay, we had no items Comment? Garrett, Lauren: No, sir. removed from the Consent Agenda. 7. Items Removed from Consent Agenda Clopton, Melody: We need to approve the Consent. Agenda. Garriss: I'm sorry, can Iget a motion to approve tonight's Consent Agenda? 6. Consent Agenda Pruitt: So, moved, Mr. Mayor. Garriss: Thank you, Jeff. Second? Hines: Second. Garriss: Thank you, David.. Alli in favor? All Council: Aye. Garriss: All opposed? None. Thank you. Hines: Do we need to move up the alternate members first? 8. New Business: a. Appointment of Board of Adjustment Members Garriss: We need to do that first, so we then have alternate positions to backfill. We have two full- time regular positions open and two alternate members who have expressed a desire to move up if Garriss: Okay, we have a motion. Any more names or nominations? Do I have a second to David's the Council so desires. Do Ihave ar motion? Hines: Imake a motion to move up Kip Tabb and Bill Yetzer to full-time members. motion? Pruitt: Iwill second that. 4IPage Town Council Draft Minutes January 6, 2025 TOWN OF KITTY HAWK Garriss: Second by. Jeff, any further discussion? Alli in favor, say "aye". All Council: Aye. Open for nominations. for an alternate. Garriss: All opposed? None. Thank you. Can we make those notifications tomorrow, Lauren, to Kip and Bill Yetzer? Thank you both for volunteering. Now, we have those two alternate positions open. Walker, Charlotte: Imake a motion to appoint Fran Dunn as an alternate member of the Board of Adjustment. Ispent ta good bit of time interviewing andt talking with hera and nelbeagpodcanddate Hines: Yes, Imove to nominate. Justin Langley as an alternate member to the Board of Adjustment. Tillett: Mr. Mayor, I would like to nominate Mark Perry as an alternate member of the Board of Adjustment. He's demonstrated: a lot of passion for the Town and a lot of dedication. Garriss: Any more names? This is a good problem to have, all three are, great people. I'm going to tell yout thatldo not like late applications coming in. Ido not likei it. We're given names, we're given al list, each Council member in their packet, sO we have time to think about and study overi it. Ido not liket to Garriss: Fran Dunn. Any more names? Garriss: Okay, any more nominations? come to this meeting and have other names appear. Hines: Iwill take responsibility for that. Garriss: Ithink you said you had some email problems. Hines: Idid but Itake responsibility for that. Garriss: Our cut off time is 2:30, correct, Lauren? Garrett, Lauren: Yes, sir. Garriss: So,1 Ithink that one is good. But Idon't like late things coming in before a meeting, that's my Garriss: We have a motion and a second for Mark Perry. Do Ihave a second for Fran Dunn or. Justin Garriss: Do we have a second for Fran Dunn? It looks like we have two names here to vote on, Mark Varnell, Casey: That's a valid way to do it, there's several different ways but that is fine. It's been narrowed down, and one candidate did not get a second so there are only two names at this point. Garriss: Ifigured that would bet the best way under the circumstances. Wel have a motionand: as second for. Justin Langley and a motion and a second for Mark Perry. All ini favor, say "aye". Garriss: All opposed? None. Thank you, Council. If we could notify Mark Perryand. Justin Langley. Two very good candidates, sO is Ms. Dunn. Thank you, Council. We always welcome new volunteers and opinion. Langley? Walker, Charlotte: Iwould like to second Mark Perry, please. Pruitt: Mr. Mayor,lmake: a second for. Justin Langley. Perry and Justin Langley, correct? We've got a motion and a second for both. All Council: Aye. people who want to come serve on board. Okay, report from the Town Manager. 5Page Town Council Draft Minutes January 6, 2025 TOWN OF KITTY HAWK 9. Reports/General Comments from Town Manager Clopton, Melody: Idon't have a whole lot this evening, we did have our bi-weekly meeting at the police department building. Things are moving along; everything is on schedule and on budget. They have installed all the window frames and glass. They are working on getting the siding installed if you haven't noticed andi it looks very nice. They have received the lights for the soffits and those will bei installed starting this week and next, then they will complete the siding. Oni the inside they are: still doing the electrical and mechanicalwork,; that will probably go on for two more weeks. Once thati is done, they will move on to drywall. The cupola areas that will have the accent metal roof, that should begin next week. We are making progress and moving along. We're excited. That's alllh have. Garriss: Thank you, Melody. Great job. Town attorney, Casey? 10. Reports/General Comments from Town Attorney Varnell, Casey: Mr. Mayor, Ihave nothing. Happy New Year,guys. Garriss: Thank you, Casey. Happy New Year. Town Council, David? 11. Reports/General Comments from Town Council Hines: Iwant to thank the new recruits fors stepping up. I'm looking forward to having a complete police force on hand. It's going to take some time, but we are happy to see them here. Happy New' Year, looking forward to 2025. Police department being done on time and on budget. Maybe under budget which would be even better. Thank you, Melody. Thank you for staying on top ofi it, Iknow you're working hard on it. Garriss: Thank you. Dylan? and happy New Year. Tillett: lecho that, welcome Jack, Jesus, Matthew, Ryan, Ben and Charles. We appreciate all your efforts Garriss: Thank you, Dylan. Ihate to be all about the police department but our staff during the holidays really did a great job. It was a distinct honor at 5o'clock todayt to swear in Officer Ben Elko. Hel had a huge family turn out, it was great and very emotional. The police officers that have joined our force. AI big thank you, we all know about the whale that was on the beach, me and about 300 other people showed up to see the whale. To look at and smell the whale. Officer Drew' Weston was out there all day long, he was answering questions from the public. He walked off when Ileft and dealt with a parking violation because people were parked everywhere blocking traffic. He was awesome. Iwent up and thanked him and he said he was having a ball. He'sagreat officer. Thank you to him. Thanks to all our staff, 2025 is going to be a big Pruitt: Iwanted to thank everyone who participated in the holiday festivities around the Town, the police department and Charlotte, everybody who made that a great event. Iwas able to watch the parade go by and watch all the helpers. It's nice of everyone to pitch in and it'sa really nice example of the Town and year. Jeff? how we alls stick together. It's nice to let our guard down and have al little fun. 6IPage Town Council Draft Minutes January 6, 2025 ow TOWN OF KITTY HAWK Walker, Charlotte: Jeff, hope you got everything you asked for at Christmas. It was such aj joy to be a part oft that and Iwas Mrs. Santa Claus. Igot al lot of requests for kittens and puppies and brothers and sisters.I don't know if any of them got those things or not, but Ihad many requests. Al lot of fun. Garriss: Thank you, Charlotte. Folks, we' 're getting ready to go into Closed Session. I'II have to ask everyone here tonight to leave the premises. Thank you 5o much for coming, Ithink this has been one of our shortest 12. Closed Session- NC65.514331811010) to consult with the town attorney regarding matters protected within the attorney-client privilege and to preserve that privilege; and as allowed by N.C65.514531811016 to discuss one or more confidential Board of Adjustment matters. Garriss: For the record, Town Attorney, can you please provide a synopsis of the Closed Session. Varnell, Casey: Mr. Mayor, Council Closed Session to consult with the town attorney regarding matters protected within the attorney-client privilege and to preserve that privilege; and to discuss confidential Garriss: Thank you, Casey. Anything else, Council? Ifnot, Iwill entertain a motion to adjourn. regular session meetings in a long time. Thank you all for coming. Board of Adjustment matters. Hines: So, moved. Tillett: Second. Garriss: Motion made by David. Second? Garriss: Second by Dylan. Alli ini favor? All Council: Aye. Garriss: Thank you, we are adjourned. 13. Adjourn Adjourned at 6:53 pm. The Minutes of the. January 6, 2025, Kitty Hawk Town Council Meeting are approved at the February3, 2025, Kitty Hawk Town Council Meeting. D.Craig Garriss, Mayor Lauren Garrett, Town Clerk 7IPage Town Council Draft Minutes January 6, 2025 AGENDA ITEM # 6B DATE: February 3, 2025 SUBMITTED BY: Finance Director SUBJECT: Budget Amendment #12- Donation to the Police Department REF: Donation by Fred W Gentry BACKGROUND: This budget amendment recognizes the revenue donation. The Police Department will use the donation for employee engagement. DISCUSSION: RECOMMENDED MOTION: Consent Agenda Item TOWN OF KITTY HAWK Budget Amendment Number #12 (FY 2024-2025) INCREASE Description DECREASE Dessriplion Accowmilhaber REVENUES 10-4310-3434-0000 EXPENDITURES 10-4310-5520-0000 Amgunt count $1,500 Donation to Police Department Employee Engagement $1,500 TOTAL TOTAL Explanation: To recognize a donation to the police department by Fred W Gentry. Reçommended by: Hiauue hobly Lhiana Noble- Finance Director Approved by: D.Craig Garriss- Mayor Date: AGENDA ITEM# #6C DATE: February 3, 2025 SUBMITTED BY: Finance Director SUBJECT: Capital Project Fund 40 Ordinance - Fire Truck Purchase REF: Adopt the Capital Project Fund 40 to acquire a capital asset. BACKGROUND: On November 4, 2024, the Governing Board approved the purchase of thel Fire Truck for $961,320. The Estimated period to build and deliver this truck is 1000-1 1025 calendar days. The funding for this asset has been saved in the capital reserve fund. G.S 159-13.2 (c) Ifa unit or public authority intends to authorize a capital project, it shall not begin until it has adopted a balanced project ordinance for the project's life. A project ordinance shall identify the project and authorize its undertaking, identify the estimated revenues that will finance the project, and make the appropriations This ordinance will establish the budget for the purchase oft the fire truck. necessary to complete the project. DISCUSSION: RECOMMENDED MOTION: Consent Agenda Item Ordinance No.25- Capital Project Ordinance Fund 40 For the Town of Kitty Hawk BEIT ORDAINED by the Governing Board of the Town of Kitty Hawk, North Carolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the Section 1: The project authorized is the purchase of a fire truck to be constructed by the approved vendor over a period of approximately 1000- 1025 calendar days to be Section 2: The purchase was approved by the Town Council on November 4, 2024, and the appropriate Town officers are hereby authorized to execute the contract on behalf following capital project ordinance is hereby adopted as follows: delivered to the Town upon completion. oft the Town. Section 3: The following amounts are appropriated for the project: Capital Outlay Vehicle Total appropriations this project: $961,320 $961,320 Section 4: The following revenues and funding sources are available to complete Transfer from Capital Reserve Fund designated for Fire Truck $961,320 $961,320 Total estimated revenues Section 5: The Finance Director is directed to report at least annually on the financial status of this project until it is completed. The report should be in a format that shows the project budget and project-to-date revenues, funding sources, and expenditures. Section 6: Copies of this capital project ordinance shall be furnished to the Clerk, the Governing Board, and the Finance Director for direction in carrying out this project. Adopted on the 3day of February 2025. Lauren Garrett, Town Clerk D.C Craig Garriss, Mayor AGENDA ITEM#6D DATE: Monday, February 3, 2025 SUBMITTED BY: Finance Director SUBJECT: FINANCIAL STATEMENTS REF: Financial Statements as of. January 24, 2025 BACKGROUND: Revenues Town of Kitty Hawk Financial Statements General Fund-10 Expenditures by Department Revenues and Expenditures Construction Contingency Town of] Kitty Hawk Financial Statement 5200 N Croatan Hwy Project Fund- 41 DISCUSSION: RECOMMENDED MOTION: Consent Agenda Item TOWN OF KITTY HAWK: STATEMENT OF REVENUES FUND 10- GENERAL FUND as of January 24, 2025 REVENUE SOURCE TAXES-PROPERTY AMENDED YRI TODATE AMOUNT % BUDGET 3,890,205 513,801 552,521 15,000 6,000 208,473 27,534 11,136 5,224,670 1,955,670 234,330 480,000 2,217,697 16,000 14,800 426,800 71,200 3,900 25,600 2,900 86,000 5,534,897 175,000 1,265 2,585 15,000 100 100 10,000 204,050 1,000 131,724 3,000 24,000 186,148 345,872 1,500 1,500 500 3,500 as 01/2025 OVER/UNDER COLLECTED Ad Valorem Tax ($.0265) Ad Valorem ($.035) BN Ad Valorem ($.10) MSD Ad Valorem Prior Year Motor Vehicle Tax Motor Vehicle Tax- -BN Motor Vehicle Tax- MSD Local Option Sales Tax Local Option Sales Tax- BN MSD Land Transfer Tax Occupancy Tax Beer and Wine Tax Telecom Tax Electric Utility Tax Cable Franchise Tax Piped Natural Gas Tax PEG Channel Solid Waste Disposal Tax Mixed Beverage Tax (ABC) Building Permits Homeowner Recovery Fee CAMA Permits Planning Permit and Fees Board of Adjustment Fees Site Plan Review Fees Sanitation Fees (Garbage Carts) Department of Justice Asset Forfeiture Powell Bill Allocation (pass through) NCDOR Unauthorized Substance Tax Dist Federal Grant Revenue State Grant Revenue -Canal Ditches Debris Dare Co. Sand Fencing (pass through) Dare Co. -Payment to Bonds (pass through) 3,388,588 448,677 477,964 8,498 (3,428) 102,115 13,557 5,767 4,441,738 1,093,471 226,386 1,200,506 3,596 153,949 16,367 388 6,944 759 30,780 2,733,147 114,659 540 1,645 9,878 6,005 132,727 32,460 144,263 37 (501,617) 87.11% (65,124) 87.33% (74,557) 86.51% (6,502) 56.66% (9,428) -57.13% (106,358) 48.98% (13,977) 49.24% (5,369) 51.79% (782,932) 85.01% (862,199) 55.91% (234,330) 0.00% (253,614) 47.16% (1,017,191) 54.13% (16,000) 0.00% (11,204) 24.29% (272,851) 36.07% (54,833) 22.99% (3,512) 9.96% (18,656) 27.13% (2,141) 26.17% (55,220) 35.79% (2,801,750) 49.38% (60,341) 65.52% (725) 42.69% (940) 63.64% (5,122) 65.86% (100) 0.00% (100) 0.00% (3,995) 60.05% (71,323) 65.05% 31,460 3245.99% 12,539 109.52% (2,963) 1.22% 0 #DIV/O! 0 #DIV/O! (24,000) 0.00% (186,148) 0.00% (169,113) 51.11% 140 109.34% (925) 38.33% (500) 0.00% (1,285) 63.29% AD valorem & Vehicle Penalties, fees, interest subtotal TAXES-OTHER subtotal PERMITS AND FEES subtotal INTERGOVERNMENTAL subtotal 176,759 1,640 575 2,215 FINES & FORFEITS Dare County Court fees Code Enforcement Fines Fines and Forfeitures subtotal INTEREST EARNINGS Page1 TOWN OF KITTY HAWK STATEMENT OF REVENUES FUND 10- GENERAL FUND as of January 24, 2025 AMENDED YRTODATE AMOUNT REVENUE SOURCE % 178.73% BUDGET 159,724 159,724 500 8,250 165,237 10,000 15,000 3,000 201,987 1,894,019 1,894,019 278,200 278,200 as 01/2025 OVER/UNDER COLLECTED Interest on Investments 285,481 285,481 229 8,750 114,356 14,950 13,798 1,063 15,400 168,546 125,757 125,757 (271) 500 (50,881) 4,950 (1,202) 1,063 #DIV/OI 12,400 (33,441) (1,894,019) (1,894,019) (250,000) (250,000) (5,878,105) subtotal OTHER REVENUE Town Merchandise Sales General Donations Building Rents Sale of Surplus Property Miscellaneous Revenue Insurance Claims and reimbursements Icarus International 45.71% 106.06% 69.21% 149.50% 91.99% 513.33% 83.44% 0.00% subtotal FUND BALANCE Fund Balance-Appropriated subtotal TRANSFERS IN FROM OTHER FUNDS Transfers from Capital Reserve Fund 28,200 28,200 10.14% 10.14% 57.55% subtotal TOTAL REVENUES 13,846,919 7,968,814 Page 2 TOWN OF KITTY HAWK STATEMENT OF EXPENDITURES FUND: 10- GENERAL FUND as of. January 24,2025 ACCT. NO. YRTODATE as 01/2025 AMENDED BUDGET AVAILABLE %USED EXPENDITURES BY DEPARTMENT 4100 Non-Departmental 4110 Governing Body(Town Council) 4111 Recreation Committee 4120 Administrative Services 4130 Finance Department 4270 Public Works Department 4310 Police Department 4311 Police Separation Allowance 4340 Fire Department 4370 Ocean Rescue 4410 Beach Nourishment 4510 Transportation 4710 Environmental Services 4910 Planning & Inspections Department 4980 Planning Board 4990 Board of Adjustment 663,341 41,197 10,400 667,773 310,443 1,363,599 3,402,709 95,916 2,435,807 219,682 1,525,470 1,150,155 1,292,000 1,266,000 542,434 5,883 4,265 Fund Summary Revenues minus Expenses Total surplus (deficit) 471,644 21,618 351,882 199,849 804,513 1,650,558 57,751 1,429,048 105,527 1,127,522 606,329 301,039 2,907 377 7,968,814 8,280,720 (311,906) 191,697 71.10% 19,579 52.47% 10,400 315,891 110,594 64.38% 559,086 59.00% 1,752,151 48.51% 38,165 60.21% 1,006,759 58.67% 114,155 48.04% 375,315 75.40% 164,478 87.27% 659,671 47.89% 241,395 55.50% 2,976 49.41% 3,888 0.00% 52.69% 8.83% Total Expenditures: 13,846,919 8,280,720 5,566,199 59.80% paige3 8 # # @ 8 0 8 # # d& 9 a be PROCLAMATION GOVERNMENT COMMUNICATORS DAY FEBRUARY21,2025 WHEREAS, the role of government communications professions is to inform, educate and engage their WHEREAS, robust communication in government creates trust and inspires residents to take action and WHEREAS, government communications create relationships and calls to action, build awareness and understanding through storytelling, engage and foster engagement on civic issues and use all channels WHEREAS, iti is essential to have strong communications in government because it is a foundational element of livingi in a democracy where citizens have the freedom to make their voice heard; and WHEREAS, the Town of Kitty Hawk is proud and has deep gratitude and recognition for government communicators' professionalism, dedication, hard work, commitment, enthusiasm and sacrifice; NOW, THEREFORE, I,t the Mayor of the Town of Kitty Hawk do hereby proclaim February 21, 2025, as communities; and bei involved; and toi include people in critical decisions; and GOVERNMENT COMMUNICATORS DAY in Kitty Hawk, North Carolina and encourage all residents to thank the Public Information Officers who have dedicated their careers to ensure the Town of Kitty Hawk has effective, impactful and successful communication strategies that resonate and are relevant. Dated this 3rd day of February 2025 Attest: Lauren Garrett, Town Clerk D.Craig Garriss, Mayor 8A TOWI M 1981 Post Office Box 549 101 Veterans Memorial Drive Kitty Hawk, NC 27949 Phone (252)261-3552 Fax (252)261-7900 OPWAIOMDONKIVDAMKOY MEMORANDUM TO: Mayor Garriss and Members of the Town Council FROM: Rob Testerman, AICP, CFM, CZO, Director of] Planning & Inspections DATE: February 3, 2025 RE: CAMA Land Use Plan Update - Revised As Council will remember, in September 2023 the updated CAMA Land Use Plan was adopted by Town Council to serve as the Town's updated comprehensive plan. The state's adoption of Ch. 160D required that in order tol lawfully practice zoning, localities must have a "reasonably maintained" comprehensive plan. As the Town's previous plan was adopted in 2003/2004, it was determined that to comply with the "reasonably maintained" criteria, an update was required. As one of the coastal communities that is regulated by the Coastal Area Management Act (CAMA), our plan was created, and adopted with the intent to also serve as our CAMA Land Use Plan. As stated in the plan, as a comprehensive; plan, it is used as a tool guiding development decisions. As a CAMA-certified plan, it is used by the North Carolina Department of Environmental Quality's Division of Coastal Management to make CAMA permitting decisions. Ini the time since the Town's adoption of the plan to serve as our comprehensive plan, the Division ofCoastal Management has been reviewing the plan, and working with Stewart Inc, the consultants who aided in developing the plan, to ensure that the plan is able to be certified by the state. Ini response to the state's review, several edits were: made to address DCM's comments. A With the edits having been made, the Town must now re-adopt the plan, which requires a new list of those edits, as well as the edited pages are attached to this staffreport. public hearing Town Council Recommended Motion "I move to set a public hearing at the' Town Council meeting on March 3, 2025 to consider adoption of the revised Kitty Hawk CAMA Land Use Plan." Town of Kitty Hawk 1. CAMA Matrix updates Below is al list ofe edits from DCM staff review that were made after the September 5, 2023 adoption. a. Pg117, Community Vision- Description oft the general physical appearance and form that represents the local government's) plan for the future shall include objectives to be achieved by the plan and identify changes that may need to be made b. Pg118, Natural Systems- Flood and other natural hazard areas- Updated to pages Pg118, Natural Systems- Water supply watersheds or wellhead protection areas- Updated to page 111 and updated the description of wellhead location on d. Pg118, Natural Systems- Primary nursery areas. Updated to page 93. e. Pg. 118, Environmental Conditions- Areas experiencing chronic wastewater treatment malfunctions. Updated page number from 108-109 toj page 92. Pg. 118, Environmental Conditions- Areas with water quality or publichealth problems related to non-point source pollution. Updated page number from page Pg118- Environmental Conditions- Environmentally fragile areas (as defined in Part (C)(2)(A)(ix) ofthis Rule) or areas where resources functions are impacted as a result of development. Updated page number from page 92 to page 104. h. Pg119, Community Facilities- Description of existing public and private water supply systems to include: Documented overflows, bypasses or other problems that may degrade water quality or constitute at threat to public health as documented by the DWR. Updated page numbers from 108-109 to pages110-111. Pg119, Community Facilities- Description of existing public and private wastewater systems to include: Existing Conditions, Existing Capacity, & Documented overflows, bypasses or other problems that may degrade water quality or constitute at threat to publicl health as documented by the DWR. Updated page numbers from 108-109 Page 119, Community Facilities- Identification of existing drainage problems and water quality issues related to point-source discharges of stormwater runoff. k. Page 120, Infrastructure Carrying Capacity- Added row for Establish service 2. Page 6, Edited the description under Header What's a CAMA Comprehensive Land Use to achieve the planning vision. Updated to pages 33-35. 94-101. page 111. 108 to page 90. to pages 110-111. Updated from N/A to Page 113. criteria, Policy 2.3, 6.1, 6.3, 6.4, 6.8 and Page 49, 54,55. Plan. 3. Page 9-10, Corrected formatting error. 4. Page 24, Corrected image error. 5. Page 27, Added percentages to pie chart. 6. Page 41, Decreased the sizes of Highway 12 markers. 7. Page 49, Policy 2.1 added a sub-bulletd describing the intent ofthe policy for the 8. Page 56, Policy 7.2, added a sub-bullet describing the intent ofthe policy for the 9. Page 98, Areas Experiencing Significant Shoreline Erosion, Edited the description of 10. Pg. 104-1 107. Expanded on the description of Natural Heritage. Areas on page 104. Added descriptions and explanation of existing wetlands in Kitty Hawk on page 106. Provided a description of coastal shorelines including both estuarine and public Coastal Resources Commission. Coastal Resources Commission. shoreline erosion areas. trust shorelines on page 107. 11. Page 108, Added captions to images. 12. Page 109, Updated map labels. around the' Town ofKitty Hawk. 15. Page 113, Updated map legend. 13. Page 111, Included a map of existing water lines and non-discharge permits in and 14. Page 111, Updated description of existing septic systems in Kitty Hawk. Below is al list ofe edits from State. Agency Review that were made after the September 5, 2023 adoption. 1. NC Emergency Management Comment- The Outer Banks Regional Hazard Mitigation Plan is currently undergoing its quinquennial update and there are several goals and measures identified in the LUP thatshould be noted in the HMP--specifically measures concerning flood mitigation, stormwater studies and stormwater management as these investigations and actions may be suitable candidates for future grant proposals under the FEMA Building Resilient Infrastructure and Communities (BRIC) program. The BRIC program has a funding category for Capability and Capacity Building grants (C&CB Grants) that can be used for engineering studies and design worki including benefit/cost analysis which can be used to support development of future project funding applications. Participation in the HMP update can also lead to a few extra points on your CRS rating-our contractors are aware of this and have instructions to work with communities to maximize this credit. Updated bullets under Policy 6.7 to include completion of] Phases: 1 and 2 ofthe Resilient Coastal Communities Program, pursuance of] Phase 3 and 4 ofthe Resilient Coastal Communities Program, and the pursuance of grant fundingi including BRIC and C&CB 2. NC Department of Environmental Quality Division of Water Resources Comment- Idon't have any comment on the Kitty Hawk plan. Their water supply is through Dare County and the Dare County Local Water Supply Plan doesn't separate the KH population or demand. Their population projects seem consistent with the Dare County LWSP. That LWSP hasa 3. NC Division of Cultural Resources- While the Town of Kitty Hawk notes that there are no National Register of Historic Places-listed properties int thei town, in Policy12.3 thet town in celebrating the area's unique history recognizes that there are properties on the State Historic Preservation Office's Study List that could be nominated to the National Register and with listing could be eligible for tax credits for the rehabilitation of those properties. Thus, it recommends in Policy 12.3 on page 60 that the town' "Consider hosting an educational program for study-listed property owners on thel benefits ofbeing included on grants for engineering studies and/or design work. good handle on future water demand, so I don'tsee any issues. the National Register of Historic Places." We applaud this recommendation and stand ready to helpi in developing and presenting such a meeting. According to the OSA GIS database, there are two known, recorded archaeological sites within Kitty Hawk' Town Limits. These are 31DR17 (potential prehistoric occupation site) and 31DR96 (Gurles Sanderlin Tate Hayman Swain Cemetery). The former is currently located underneath the housing development south of Sound Landing, and the former is located within thel Kitty Hawk Woods Coastal Reserve. Additionally, there are numerous recorded historic cemeteries within Kitty Hawk' Town Limits. These should be considered in future planning and development efforts. Historic properties that may bei impacted by natural hazards like flooding, and that will be considered for relocation or raising, may have corresponding archaeological resources located on the property. Future undertakings that are: subject to the environmental review process, on these properties, as well as on previously undeveloped and unassessed parcels, may require archaeological surveys to assess and identify the impacts to those known and unknown resources. Included both archeological sites on page 110 and added bullets under Policy 12.3 including the encouragement ofNational Register nomination for study-listed properties, educational programs explaining the potentiall benefits oflisting on the National Register, assess of potential impacts to known or unknow archeological resources during activities that are: subject to environmental review, and contacting the State Medical Examiner and State. Archeologist ifany human remains are: found on a construction site. de dooTA Skyline Wid Ponyln Sy 5 peria POMX wona vybegpur uuosuuor adeosees a I@ jeunz u7uong DH* Aued2 pegeH R sbpsoad d lus pao supew nepioues A - S ugepia aAy ybeqpur u uojsuyor J@ edeosees PuB3 N uyennd @ueun IGAeg HLepuysseidko POoM yprig poomboa suig poayo asupew Herbert Perry Rd bPIY PH spoom a4. W7mopeg 83 TOHRa 1981 TYHA MEMORANDUM Post Office Box 549 101 Veterans Memorial Drive Kitty Hawk, NC 27949 Phone (252)261-3552 Fax (252)261-7900 APAIOMTONKIEYTAMSOP TO: Mayor Garriss and Members oft the Town Council FROM: Rob Testerman, AICP, Planning Director DATE: February 3, 2025 RE: Preliminary Plat: Kitty Hawk Meadows (3Lots) Note: Subdivision reviews are an administrative decision. If all requirements are met, the applicant is entitled to approval. Proposal The applicant has submitted an application and preliminary plat for the subdivision ofa2 2.42- acre parcel located at 740 W. Kitty Hawk Rd. The proposal outlines the subdivision of the existing parcel into three separate lots on the north side ofW. Kitty Hawk Rd. No new public or private road is] proposed. However, a 15-foot-wide access easement is planned, which will be Aj previous proposal to subdivide the parcel into four lots was approved in 2021.However, the maintained and repaired by the property owners. plat was never recorded, and the approval has since expired. StaffAnalysis Zoning: The subject property is zoned VC-1, village commercial. The VC-1 district allows single family residences as a permitted use, by-right, with limited permitted commercial as an Lot Size: The: minimum lot size in the VC-1 district is 15,000 square feet of contiguous uplands. accessory to the single-family residence. The proposed lots are: Lot Lot1 Lot2 Lot3 Total Sq. Ft. 20,198 35,135 50,300 Contiguous Upland Sq. Ft. 20,198 18,763 16,329 Wetlands: A large amount of area on the site are potential jurisdictional wetlands, however the proposed lot divisions are done in a manner to contain an adequate building area. Density: Sec. 42-276 does not list a specific density requirement for the VC-1 district. The proposal comes to a total of1.24 dwellings (lots) per acre, which is consistent with the district's Lot Width: The minimum lot width in the VC-1 district is seventy-five feet (75'), measured at general intent for low-density residential development. Subdivision: 740 W: Kitty Hawk Rd - Kitty Hawk Meadows February 3, 2025 Page 2 the front building setback line on each parcel, with ai minimum width of at least fifty feet (50")at the road frontage. As shown on the plat, each proposed lot meets this requirement. Its should be noted that Sec. 38-105(b)4 expressly prohibits flag lots, however, after discussing the proposed configuration with the Town Attorney in 2021, it was determined that as the lots meet and maintain the 50' minimum road frontage requirements, these proposed lots do not meet the definition ofa "flag lot", defined by 38-1 as "a lot which has a narrow frontage on a street and a thin strip ofland which provides access from the street right-of-way to a wider portion of the lot." Lot1 Lot2 Lot3 Lot width at front building setback 121' 75' 75' Road Frontage: Lots must have a minimum road frontage fifty feet. Road Frontage 115' 50' 50 Lot1 Lot2 Lot3 Building Setbacks: Minimum building setbacks in the VC-1 district are 15 in the front, and 20 feet in the rear, however, 42-276(b) dictates that single-family dwellings in the VC-1 district are to adhere to the dimensional requirements oft the VR-1. This would require the front and rear setbacks to be 25' and side yards to be ai minimum of 10'. Additionally, 42-273(d)(2) indicates that the minimum lot width shall be measured at the minimum front building setback line, The rear setback line for lots 2 and 3 are shown on the eastern property boundary. This configuration allows a greater separation from the developed lots to the east versus dictating the Road Rights-of-Way: There are: no new rights-of-way proposed as part oft this subdivision, however, there is a private access easement proposed to come off ofW. Kitty Hawk Rd in one single location that would access all four lots. Owners oft the lots would be responsible for Road Access: The proposal includes one curb cut onto W. Kitty Hawk road that would access all four lots via an access easement, which would be maintained and repaired by the owners oft the four lots. Asi it is not proposed to be aj public or private street, it is not required to meet Town Septic: All of the proposed lots will be served by individual, onsite septic systems. A septic permit must be obtained from the Health Department prior to the issuance ofal building permit meaning that the setback is measured from where the lot becomes 75'. rear setback to be at the northern boundaries. maintenance and repair. road standards. for each lot. Subdivision: 740 WI Kitty Hawk Rd- - Kitty Hawk Meadows Water: Dare County Water has no comments/concems Fire Dept Review: Fire Department has no comments/concers February 3,2025 Page3 Planning Board Recommendation Prelminary/Final Plat. Ati its. January 16, 2025 meeting, the Planning Board unanimously recommended approval ofthe Note: Per Sec. 38-50, should the planning board recommend disapproval or conditional approval ofthe preliminary plat, the reasons for such action shall be noted in the minutes ofthe board and reference shall be made to the specific sections of Chapter 38 oft town code which the preliminary plat does not comply, and the subdivider shall be sO notified. Recommended Motion Should the Town Council decide to recommend approval of the prelminary/tinal plat, the "I move to approve of the preliminary/final plat for 740 W Kitty Hawk Rd, as shown on the Should Council wish to deny the preliminary plat, the following motion could be made: "I move to deny approval of the preliminary plat/final for 740 W Kitty Hawk Rd. The proposed plat is not compliant with the following sections ofTown Code: Cite specific motion could be worded in the following manner: submitted plat." sections ofcode here" Directions to the Subject Property (from Kitty Hawk Post Office, N. Croatan Highway & Kitty Hawk Road) located between the Kitty Hawk Police Station and Elijah Baum Road. Drive west on W. Kitty Hawk Road for 0.7 miles, subject parcel is the vacant lot on the right,