BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE1 PRESENT: Mayor William L. Lewis, Jr.; Commissioners Danny Walsh, Brenda Wilson, 2 3 4 STAFF 6 7 8 9 10 11 12 ALSO 14 15 Tyrone Cantey, Mark Larkin and Cynthia Evans-Robinson 5 PRESENT: City Manager Chris McGee; Assistant City Manager Cindy Morgan; Information Technology Director Chad Ives; Deputy Chief. Jeff Fedyna; Police Officer Travis Racine; Fire ChiefTom Dorn; Public Works Director PatrickLee; Public Utilities Director Rick Day; Parks and Recreation Director Kelvin Hardesty; Planning and Inspections Director Katrina Marshall; Financel Director Kimberly Walters; TEC Sales Director Pam Holder; and City Clerk Mary Weigl 13 PRESENT: City of Havelock Cultural Arts Advisory Committee; and Craven Arts Council 16 Mayor Will Lewis called the workshop meeting of the Havelock Board of Commissioners to 17 order at 7:02 p.m. on January 13, 2025, at Havelock City Hall with a quorum present. At this 18 time, Mayor Lewis called for ai moment ofs silence, followed by the pledge of allegiance. & Bank oft the Arts Executive Director Jonathan Burger 19 21 20 WORK SESSION & CONSENT AGENDA 22 The Work Session Agenda and the Consent Agenda was provided to the Board of 23 Commissioners for their review and approval. Commissioner Wilson made a motion to 24 approve the Work Session and Consent agenda as presented. Commissioner Cantey 25 seconded and the motion carried unanimously. (5-0) The motion included the following 26 approvals: 27 29 31 32 33 34 36 38 41 28 Work Session Agenda as presented 30 Consent Agenda as presented: Minutes of the] December9,2 2024 Board of Commissioners Regular Meeting Local Government Commission (LGC) Performance Indicators Response Letter in reference to water and sewer assets 35 WORK SESSION AGENDA ITEMS 37 COMMUNITY ART MURAL PROJECT 39 This evening, members of the Havelock Cultural Arts Committee presented the Board of 40 Commissioners their vision for incorporating a mural in the City of Havelock. 42 A proposed mural aims not only to enhance the area's aesthetic appeal but also to serve as a 43 symbol of connection and shared identity. The project has the potential to revitalize a specific 44 location, inspire creativity, stimulate conversations, attract local tourism, and encourage 47 To facilitate this initiative, the Committee seeks to collaborate with Mr. Jonathan Burger, 48 Executive Director of the Bank of Arts, leveraging his expertise. They showcased examples of 49 murals from New Bern to illustrate their concept and vision. The Committee identified two 50 potential sites for the Board's consideration, with estimated costs of around $1,000 for each 45 community engagement in public spaces. 46 BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE2 2025 City of Havelock Drfcht MURAL PROJECT 56 MURAL PROJECT LIST OF CONTENTS CULTUR WHY WHO WHAT WHEN 57 58 Hov NEEDS 59 60 VISION CRAVEN ARTS COUNCIL& GALLERVI INC. 61 62 SKILLS North Carolina BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13,2025 PAGE3 roly EXPERIENCE PROJECTS 66 67 ProjectlHavelock: Senior 01 02 Business Sponsors 03 ejto PROPOSALS 68 69 Senior Center Mural Notes The Centeri isresponsiblef for pressure-washing thev wallo one week before thep project starts Acrylic Caulki kisneededt tot fillincracks and water- based Alkaline Primer onthev wall before 4ikn paintingf for mural protection ## #n Draft willbea anda approved High- quality exteriorp paintiss supplied& all painting materialsa arep provided Sponsors signagea and/or credit names or logos willbea addedt to thes sidec ofthen mural City Park Mural Notes wallo oney weekb beforet they projects starts Alkaline Primer ont thew wall before paintingfor muralp protection Draftic ideasy willbea available anda approved Proposed" "interactive/photo op" image High-qualitye exterior painti iss supplied&all paintingmaterials: arep provided Sponsors signage and/or creditn names orlogos willbea addedtothes sideo ofthen mural PROJECT 01 *KAAT* *e 1*aNt 70 71 PROJECT 02 The Cityis isresponsiblefor, pressure-y washingthe 72 73 INVESTMENT BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY13,2025 PAGE4 Community Investment Boost, Civic megeneatomicomectien HAVELOCK NORTH CAROLINA strengthent 77 78 munityby THANKS FOR WATCHING We Invite Your Questions JonathanE Burger Director, CravenA Arts Council Banko oftheA Arts, New Bern, NC Havelock Cultural Arts Advisory Committee Members CAAC 79 80 82 81 The Committee welcomed and encouraged feedback, comments, and questions from the Board. 83 Commissioner Walsh questioned the longevity of the paint. Mr. Burger relayed the direction 84 of the project in relation to the sun would make the difference in how long the paint holds up, 85 noting that ai north facing project will last much longer than a south-west facing project. 87 Relating to the wall at the Senior Center, Commissioner Walsh suggested incorporating 88 silhouettes of WWI, WWII, and Korean War veterans. Commissioner Cantey agreed, adding 91 Mayor Lewis relayed the Committee already has $1,600 in their budget this fiscal year to fund 92 ai mural without going to the Board for funding approval on one project. Mr. Burger clarified 93 the $1,000 project cost includes paint, brushes, marketing, anti-graffiti coating, artists time, etc. 94 He expressed what the Cultural Arts Advisory Committee would have to invest is soliciting 97 Mayor Lewis questioned if sponsorship signs would stay on site and Mr. Burger replied "yes", 98 to which Mayor Lewis then asked could a sponsor logo be incorporated into the mural and Mr. 101 Regarding volunteers, there was a brief discussion on the age of consent being eighteen (18) 102 and anyone under needing a parental consent or parent onsite. However, many Havelock 103 volunteers are 16-18 and consist of FFA members, members of the HHS football team, HHS 104 Band members, etc.. Mr. Burger agreed to allow the City legal team to review his parental 107 Mayor Lewis brought to the Board which project to pursue first; the Senior Center or the City 86 89 that the mural should also depict military aircraft and the Havelock Rams. 90 95 sponsorships and community volunteers. 96 99 Burger agreed to that also. 100 105 consent/waiver form and come up with something amicable for all. 106 BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE: 5 118 In collaboration with Craven County, the renovation project for the recreation field dugouts has 119 been incorporated into the current budget. Each fiscal year, the City selects a capital project to 120 undertake as a 50/50 cost-share with Craven County, with the stipulation that the project must 121 bel located at the recreation complex and the funds cannot be allocated for maintenance or repairs 124 Recreation Director Kelvin Hardesty updated the Board on previous projects and illustrated how 125 this partnership has improved the complex. Furthermore, the dugout renovations could increase 128 An informal bidding process was conducted in October 2024; however, due to higher-than- 129 expected costs, the project was re-bid in December 2024 as a formal bid. Berry Building Group 130 submitted the lowest responsive bid at a cost of$264,800. With only $140,000 allocated fort this 131 project, Staff presented options to the Board regarding how to proceed. The bids received on 122 of the recreation center. 123 126 usage/participation and elevate the overall appearance oft the complex. 127 132 January 3, 2025 were shared as follows: 133 Vendor BID $264,800* $301,400 $313,352 $328,324 Berry Building Group Precision! Earth and Pipe Waters Contracting Company Carolina Bay Construction Hamvis Properties Incorporated $351,660 134 135 136 Option #1 involved replacing only half of the dugouts, with plans to re-bid the remaining four 137 dugouts at al later date. Option #2j proposed completing the entire project by using fund balance. 138 Staff recommended Option #2 to maintain consistency and aesthetic appeal, which would 139 ultimately be more cost-effective for the City ofHavelock. 141 An example of the dugout style was shared as: 140 142 143 144 145 With very little discussion on the matter, Commissioner Cantey made a motion to move 146 forward with Option #2 and allocate $82,000 from the General Fund - Fund Balance to 147 cover the cost of replacing all 8 dugouts and provide a 10% contingency for the project. 148 Commissioner Walsh seconded and the motion carried unanimously. (5-0) 149 BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY13,2025 PAGE6 161 expenses that have depleted the Maintenance & Repair Vehicle budget. ChiefDorn shared with 162 the Board essential details about Ladder 231, along with the repairs that have taken place 165 Overall, Staff requested a Commissioner's motion and second to transfer $25,266.94 from 166 General Fund Fund Balance to 550 Fire Maintenance & Repair. This action would allow Staff 169 With no discussion on the matter, Commissioner Walsh made a motion to transfers $25,266.94 170 from General Fund - Fund Balance to 550 Fire Maintenance & Repair. Commissioner 173 This action will be formally announced at the January 27, 2025 regular BOC meeting. 163 (Cylinder Re-Sleeve) and the repairs needed (Fuel Injectors). 164 167 to cover any other future repairs ofvehicles without delay. 168 171 Cantey seconded and the motion carried unanimously. (5-0) 172 174 177 175 MAJOR SUBDIVISION: 176 COMMERCIAL LOT- 314US HIGHWAY 70 WEST 178 Jackson Estate Properties, LLC is requesting to create a 0.85-acre lot for future development at 179 314 US Highway 70 West. The parcel fronts on the US 70 West service road and is located 180 between the Westbrooke Plaza and Main Street Urgent Care, as shown on the map provided: 181 Majors Applicant: Subdivision Jackson Application- Estate Properties, Preliminary LLC PlatA Approval Agent: Existing James ParcelAddress: Simmons, Jr, 314US7 PLS 70Hwy West Proposed TaxParce!: ParcelAddress: 6-216-031 370US 70Hwy West ExhibitB-1 Legend Proposeds Subdivision Parcel Strudure 182 185 183 The properties to the north, south and west are zoned HC (Highway Commercial). The 186 Majorsubdivisions: require approval by thel BoardofCommisioner: This request was reviewed 187 by the Planning Board at the January 7, 2025 meeting. The Planning Board recommended 188 approval of the 1-lot subdivision. Subdivisions are addressed in Chapter 158 of the City's 184 properties to the east are zoned R-10 (Single-family residential). 189 Unified Development Ordinance (UDO). 190 10n 191 The. January 7, 2025 Planning Board Minutes were described as: BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE7 204 STAFF PRESENT: Katrina Marshall, AICP, Planning Director; Sue Steinhauser, Planner/ Zoning Code 207 ALSO PRESENT: James Simmons, Jr. PLS; Don Lawrence, Cherry Branch, LTD, General Partner; Bobby 210 AGENDA ITEM: H-1 MAJOR SUBDIVISION APPLICATION - PRELIMINARY PLAT APPROVAL, 211 JACKSON ESTATE PROPERTIES LLC, JAMES SIMMONS, JR., PLS, 314 US 70 HWY WEST, TAX 205 Enforcement Officer 206 209 213 215 217 West. 218 220 223 226 208 Billingsley, Thomas Engineering, Agent. 212 PARCEL IS6-216-031 214 Mrs. Marshall, presented the application. 216 Jackson Estate Properties, LLC is requesting to create a 0.85-acre lot for future development at 314 US Highway 219 The application is included as Exhibit A. 222 Urgent Care. (Exhibit B-1) 221 The parcel fronts on the US 70 West service road and is located between the Westbrooke Plaza and Main Street 224 Properties tot the north, south and west are: zoned HC (Highway Commercial). The properties toi the east are: zoned 227 This request is a Major Subdivision. t is commercial and it was subdivided in 2023 to create a new parcel. 228 Therefore, it does not qualify as a Minor Subdivision orj for the Expedited Review. This request will be reviewed 229 by the Planning Board for ai recommendation and then presented to the Board of Commissioners, for approval. 230 Subdivisions are addressed in Chapter 158 ofthe City's Unified Development Ordinance (UDO). 231 htps:/codelbrary. amlegal. comlcodes'havelocklatesthavelock, RCCHIINDSSO. 225 R-10 (Singlej family residential). (Exhibit B-2) 232 Definitions regarding subdivisions are attached. as Exhibit C. 234 The address for the property will be 370 US Highway 70 West. 233 235 237 241 244 247 249 252 255 256 Discussion 257 259 262 buyer. 263 236 The property is not in aj floodplain. 238 No utility extensions will be required. A water main exists along the service road. Sewer is available along 239 Devonshire Drive. The nearest. fire hydrant is about mid-way along the. service road in the open area. There will 242 A driveway permit from NCDOT and a Land Clearing/City Stormwater permit will be required at the time of 245 Any other required permits including but not limited to System Development fee and Wastewater Allocation will 248 A sidewalk must be installed or payment in lieu will be required to be paid prior toj final plat approval. 250 The Technical Review Committee (TRC) reviewed the application on December 10, 2024. The TRC notes are 253 This request is presented to you. for review and a recommendation which will be forwarded to the Board of 240 bead drainage and utility easement along all property lines. 243 development. The property will also be subject to the state coastal stormwater rules. 246 be required prior to issuance ofa building permit. 251 attached as Exhibit D. 254 Commissioners, for consideration. 258 Mrs. Marshall introduced. Mr. Simmons who stated he would answer any questions that the Board members. had. 260 The Board questioned whether the property would be use for housing. Mr. Simmons responded that it wouldi not. 261 He also explained that the owner has been talking to various, prospects but he is not quite to the point of having a BOARD OF COMMISSIONERS WORKSHOP: MEETING JANUARY13,2025 PAGE8 275 CONDITIONAL ZONING DISTRICT APPLICATION: 276 TOWNHOME DEVELOPMENT IC/IGIWAYCONMERCIADTOHCICDI 278 Cherry Branch, Ltd. isi requesting a Conditional Zoning District to allow 231 townhome buildings 279 (1263 3-bedroom units) at 735US Highway 70 West (tax parcel 6- 216-038). 281 This request was heard by the Planning Board at the. January 7,2 2025 meeting. Project Engineer 282 Bobby Billingsley, PE of Thomas Engineering, PA., provided a description of the project to 283 the Planning Board. General partner of Cherry Branch Ltd Donald Lawrence attended and 284 provided additional information and answered questions about the proposed project. 286 The site is located on the east side of US 70 Hwy between MacDonald Downs and Tucker 287 Creek. The project areai is 16.08 acres and includes land on both sides of Marshas Way. Access 288 will be from Marshas Way only. No access will be allowed from US 70, as it is controlled 289 access. Thej portion ofland located on the west side ofUS 70 West is not included in the project 292 Thej property is currently zoned Highway Commercial (HC). Property and land use surrounding 293 the site includes the Pine Grove Section 1 duplexes (zoned Residential Multi-Family fRM;), 294 Andrew Hickman Heirs property (zoned Light Industrial (LI), and former Phoenix 295 LandfillRecycling Site (zoned Government Services (GS))located north ofthe site, residential 296 lotsi inl MacDonald Downs (zoned R-12)tot the east; and City ofHavelock wastewater substation 299 The plan consists ofas single-family attached townhouse project with 23 buildings and at total of 300 126 units on 16.08 acres. The townhouse development is only allowed in HC zoning district 301 with the Conditional Zoning District overlay. The review process begins with the request being 302 presented to the Technical Review Committee (TRC). The TRC met on September 10, 2024 303 and reviewed and commented on the project. Professional Engineer Bobby Billingsley then 277 280 285 290 area. 291 297 (zoned HC), and US Government Property (zoned GS) to the south. 298 304 provided updated information and revised map. 305 Cherry Zoning Branch, DistrictA Applicationk LTD. HC (Highway Commercial)to HC(CD) Address: Engineer: Thomas 735US Highway? Engineering. 70W PA TaxP ParcelID: 6-216-038 ExhibitB-1 ExistingAd BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE9 309 310 311 The Unified Development Ordinance (UDO) allows townhouse dwellings as a Nontraditional 312 Residential Use with the approval ofa Conditional Zoning District (CD). This type of process 313 and approval is provided to allow site-specific plans as mutually agreed by the developer and 314 the City. For a Conditional Zoning District, standards and conditions are tailored to each 315 individual development project. Review and action by the Board of Commissioners is required 316 for approval of the project. This conditional zoning approval will provide the developer with 317 the master plan approval. He will proceed with detailed plans and return for Preliminary Site 320 Specific sections of the UDO related to this type of project include: Section 154.04 321 Nontraditional Residential Lot Development Requiring Rezoning to Conditional Zoning 322 Districts (CD), Section 154.05 Conditional Zoning Districts (CD), Section 155.0703(E) 323 Development standards for Townhouse dwellings and Section 160.12 Conditional Zoning 326 With any map amendments (rezoning' s), the request must be reviewed for consistency with the 327 City's Land Use Plan. This application is not consistent with the City's CAMA Land Use Plan. 328 The Future Land Use Map identifies this area as Commercial/Low Density Residential. 329 However, reconfiguration ofUSH Hwy 701 to limit access adjacent to the flyover made this parcel 330 inaccessible from the highway for commercial traffic. Residential development is more 331 reasonable and ini the public interest to have traffic access the property from Marshas Way. The 332 Planning Board discussed the project and the reasonableness: based on changed conditions and 333 then made the motion to recommend approval to the Board of Commissioners. 335 The January 7, 2025 Planning Board Minutes were described as: 318 Plan approval. 319 324 Districts. 325 334 336 337 EXCERPT 338 Agenda. Item H-2 340 343 339 Conditional Zoning District Application 342 Dahart, Elizabeth Garcia, Michelle Wallace 341 PRESENT: Ernest Cutler, Chair; Iris Wooliever, Vice Chair; Jackie Attaway; William "Alfred" Gray, Alisha BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE 10 357 361 365 358 Cherry Branch, Ltd. is requesting a Conditional Zoning District to allow 23 townhome buildings (126 3-bedroom 359 units) at 735 US Highway 70 West (tax parcel 6-216-038). The application and narrative are attached with the 360 building plans and elevations. The project engineer will present the plan to the Planning Board. 362 This request is presented to you. for review and a recommendation which will be forwarded to the Board of 363 Commissioners, for consideration. As part of) your review, you must consider whether to require the developer to 366 The site is located on the east. side ofus 70 Hwy between MacDonald Downs and Tucker Creek. The project area 367 is 16.08 acres and includes land on both sides of Marsha's Way. The portion of land located on the west side of 368 US 70 West is not included in the project area. Exhibits B-1 and B-2 are an aerial photo and a zoning map oft the 369 area, respectively. Exhibits B-3a shows the location and Land Use designation on the Future Land Use map. 372 Access will bej from Marsha's Way only. No access will be allowed from US 70, as it is controlledaccess. 374 The site is in a Flood Zone. X, which is not a Special Flood Hazard Area. As for its location relative to Cherry 377 The property is currently zoned HC. Property and land use surrounding the site includes the Pine Grove Section 378 I duplexes (zoned. RM), Andrew Hickman Heirs property (zoned LI), andj former Phoenix landillrecycling site 379 (zoned GS) located north of the site, residential lots in MacDonald Downs (zoned. R-12) to the east; and Cityof 380 Havelock wastewater substation (zoned HC), and US Government. Property (zonedGS) to the south. 382 Cherry Branch Ltd. is the property owner and developer. The project engineer is Thomas Engineering, PA. 383 Professional Engineer Bobby Billingsley prepared the plans and presented the request at the September 10, 2024 386 The plan consists of a single-family attachedi townhouse project with 23 buildings and ai total ofl 1261 units on 16.08 389 The townhouse development is only allowed in HC zoning district with the Conditional Zoning District overlay. 390 Appropriate conditions may be attached that are mutually agreed upon by both the city and the developer. 392 The Unified Development Ordinance (UDO) allows townhouse dwellings as al Nontraditiona Residential Use with 393 the approval ofa Conditional Zoning District (CD). This type ofi process and approval is provided to allow. site 394 specific plans as mutually agreed by the developer and the City. For a Conditional Zoning District standards and 395 conditions are tailored to eachi individual development project. Review and action by the Board of Commissioners 396 isi requiredj for approval ofthe project. This conditional. zoning approval will provide the developer with the master 397 plan approval. He will proceed with detailed plans and return for Preliminary Site Plan approval. 399 Specific sections of the UDOrelated to this type of project include: Section 154.04. Nontraditional Residential Lot 400 Development Requiring Rezoning to Conditional Zoning Districts (CD), Section 154.05 Conditional Zoning 401 Districts (CD), Section 155.0703(E) Development standards for Townhouse dwellings and Section 160.12 404 The Technical Review Committee (TRC) reviewed the application on September 10, 2024. The TRC notes are 405 attached as Exhibit C. Mr. Billingsley provided updated information with a narrative dated December 13, 2024, 406 legal description and updatedplans with revision date of December 10, 2024 (Exhibits D1 through D-4). 408 The overall site plan has been reviewed andi the required elements addressed. The project will include a density is 409 7.8 units/acre. This is within the allowable density in the UDO and within the Residential high density land use 412 The plan includes private roads, common areas ands sidewalks within the development. A Homeowners Association 413 is proposed and the draft Restrictive Covenants have been provided (Exhibit E). A proposed landscaped berm on 414 the west. side of Marsha's Way is proposed. The UDO requires the sidewalk or fee in lieu. The developer wants 415 consideration that aj fee should not be required since the 10' multi-use path already exists on the east side of 416 Marsha's Way. That request will need to be considered. by the BOC as a possible condition. A recreation fee will 364 conduct a community informational meeting to introduce the proposed project. 370 Exhibit B-3b is an enlargement oft the ared. 371 373 376 375 Point MCAS, it is not located in the AICUZ Overlay District. 381 385 388 391 384 Technical Review meeting. 387 acres. Tax Parcel 6-216-038 is 20.7acres. 398 402 Conditional Zoning Districts. 403 407 411 410 classification in the CAMA Land Use Plan. BOARD OF COMMISSIONERS WORKSHOP MEETING JANUARY 13, 2025 PAGE11 428 The request was reviewed for consistency with the 2023 CAMA Land Use Plan. Tract #1 of fthe site is classifiedas 429 Commercial on the Future Land Use Map and Tract #2 is classified as Low Density Residential. The application 432 The NC DOT Slocum Flyover (R-5516) project that was completed in. 2020, reconfigured the stretch of US Hwy 433 70i ini this same location and made this parcel inaccessible from the highway, for commercial traffic.. Access for this 434 undeveloped tract and proposed development will be from US 70 to Sermons Road and Marsha's Way. The 435 residential development is more reasonable andi ini the public interest, and will be consistent with the surrounding 438 The. Conditional Zoning District for the townhomes will provide needed additional housing and will utilize 441 As required by G.S. 160D-604(d), the Planning Board will need to discuss if the request is consistent with the 442 Comprehensive Plan andf forwardastatement. toi the Boarde/Commisioners, who will, needi to adopt ac consistency 443 statement and explain why it is reasonable dnd in the public interest, *before taking action on the Conditional 446 This request is presented to you for review and a recommendation which will be forwarded to the Board of 430 is not consistent with the Future Land Use Map. 431 436 development. 437 440 439 undeveloped property within the city limits. 444 Zoning District request. 447 Commissioners, for consideration. 445 448 449 Discussion 450 452 451 Mrs. Marshall introduced. Mr. Lawrence and Mr. Billingsley. 453 Mr. Billingsley reviewedi the site plan withi the Board, including the number ofunits, dumpster pads, interior private 454 streets and: sidewalks, landscaping, mail kiosks, fences, tie-in to the City water main along Highway 70, tie-int to 455 thes sewer pump station on the adjoining City property, andi the landscapedb berms along Marsha's Way. Electricity 458 He also stated that the developer is requesting that, instead of installing sidewalks along the west side of1 Marsha's 459 Way or paying thej fee in lieu, that he be allowed to install crosswalks to access the existing walk on the east side 462 Additionally, the developer will probably bey providing an easement, for a driveway, for the City' 's pump station as 465 Mr. Billingsley also explained that the project would be developed. in two (2) phases. Thej first phase would bej for 466 461 units (8 buildings) along the southern end of the development plus the water, sewer and drainage systems to 467 serve those units. The second phase would be started once the first phase was sold out and would include the 468 remainder of the units. Mrs. Marshall informed the Board that the Master. Plan and the Preliminary, Site Plan will 469 include the entire project and that the Final Site Planj fore each phase would be submitted: separately. 471 Mrs. Marshall explainedi that thel Land Use Plani is carried out through ordinances and approvals ands she reviewed 472 the designation of the project area on Future. Land Use Map (FLUM). She explained that townhouse development 473 is not consistent withi the FLUM butt they are permitted ini the Highway Commercial: Zoning District. Conditions in 474 the project area changed. since the FLUM was adopted with US Highway 70 becoming controlled access anditis 475 no longer suitablej for commercial. development. Ifthe plani is approved by the Boardof Commissioners, the FLUM 478 She reviewed the factors to be taken into consideration by the Board in analyzing the reasonableness of the 481 Board members expressed concern regarding traffic conditions at the intersections of Highway 70 and Sermons 482 Boulevard and. Sermons Boulevard and. Marsha's Way. They mentioned the number of accidents at Highway 70 483 and Sermons Boulevard, the additional traffic that will occur with the expansion of Tucker Creek Middle School 484 and the development of the Phoenix site, plus other future development in the area. The Board identified that a 487 There heing noi further discussion. Ms. Wooliever madet the motion to forward to the Board ofCommissinners. the 456 willl be through. Duke Energy andg gas will be available. 457 460 oft the street. 461 463 apossible condition. 464 470 476 willl be amended: tor reflect High Density Residential. 477 480 479 proposedi rezoning and developing the Reasonableness. Statement. 485 traffic analysis may be needed for those intersections. 486 BOARD OF COMMISSIONERS WORKSHOP MEETING ANUARY13,2025 PAGE 12 500 503 505 501 The Planning Board supports Stafs recommendation that the Future Land Use Map be amended to reflect High 502 Density Residential on the project. site. 504 The motion was. seconded. by. Ms. Wallace. The vote was unanimous (6-0). 506 Ms. Wallace then made a motion to recommend that the Board of Commissioners request NCDOT review the 507 traffic situation at the intersections of Sermons Boulevard and Highway 70 and at Sermons Boulevard and 508 Marsha's Way in light of the potential for additional development in the area including changes at the middle 509 school, the proposed park at the Phoenix site and other future development. 511 Ms. Dahart seconded. The motion was approved unanimously (6-0). 510 512 513 Regarding the private roads in the development, Ms. Marshall relayed the developer prefers to 514 make the roads public and is willing to do the work to bring them up to "public road" standards 517 Commissioner Walsh expressed concern over having only one point of ingress and egress to the 518 development, much like thel Planning Board. The Board provided direction to the City Manager 519 to talk with NCDOT engineering staff regarding Tucker Creek traffic counts and the design 522 This evening, Staff sought the Boards authorization to set the public hearing for this request on 523 Monday, January 27, 2025. Staff will then post and advertise the public hearing notice and 524 provide to all: required to receive the same notice. Any other official BOC: action must take place 527 After extensive discussion, Commissioner Cantey made a motion to set a public hearing for 528 aConditional Zoning District Map Amendment Rezone from HC (Highway Commercial) 529 tol HC(CD)on Monday January 27,2025, beginning at 7:05 p.m., or as soon as the matter 530 can be reached. Commissioner Larkin seconded and the motion carried unanimously. (5-0) 515 according to the maps. 516 520 capacity of the intersection. 521 525 after the public hearing. 526 531 533 534 535 532 BRIEF REPORTS A. Phoenix Park Amenities 536 As background, the Phoenix Recycling Site was originally a sand mine and later used as a 537 demolition waste dump site. This site was permitted by NCDENR as a material recycling center 538 and a construction and demolition debris waste management facility from 1993 to the year 2000, 541 In 2004, an inventory of unprocessed material stockpiled at the site indicated that there was over 542 200,000 cubic yards (cy) of waste material at the site, in approximately nine piles. These piles 543 varied with materials consisting of compacted wood chips, some mixed with sand, others mixed 544 with sand and covered with building debris (totaling approximately 195,000 cy); scrap metal 547 The State ofNorth Carolina approved $1 million in the 2017 budget to assist with site cleanup. 548 This funding cleared approximately 10 acres oft the site, totaling 6,200 tons of debris. There is 549 approximately 105,000 tons remaining on the site. In 2023, the City applied for and receiveda 550 $3.5M HUD Community Project Funding Grant, submitted by Senator Richard Burr, which 551 included $1M to cleanup and secure areas slated for walkways circling the site and $2.5M for 552 nark develonment linchndina cocte to addrecc natential nrniect imnacte in the flondnlain) The 539 at which time, the owners of the site declared bankruptcy. 540 545 (2,750 cy); and building debris, mainly plastics (3,100cy). 546 BOARD OF COMMISSIONERS WORKSHOP MEETING ANUARY13,2025 PAGE13 562 563 B. Youth Sports Grant Notification 564 As the Board is aware, the City has recently submitted a grant application to the Youth Sports 565 Grant Fund, which offers financial support for purchasing youth sports equipment and making 566 facility upgrades that enhance youth sports programs. This fund was established by the North 567 Carolina General Assembly and N.C. Amateur Sports, utilizing a portion of the state's sports 570 After a thorough review, the Grant Committee approved the City's application for $20,000 in 571 grant funding (no matching funds required) specifically for gymnasium improvements. Staff 572 will ensure all necessary documentation is submitted within the required 30-day timeframe. The 573 planned renovations include repairing and replacing wall paneling, retrofitting the scoreboard, 568 wagering tax revenues. 569 574 replacing safety padding, and repairing emergency exit doors and bleachers. 575 576 577 C.2024 Year in Review Document 578 The City Manager and Assistant City Manager, along with Staff, has prepared the attached 579 report to share with the Board of Commissioners and the public, showcasing key projects from 580 the 2024 calendar year. This annual accomplishments report serves as ai means to enhance public 581 engagement and offer an update on the extent of City services and achievements. Additionally, 582 the report will be accessible online for public viewing. No Board action is needed. 583 584 585 D. Havelock Chamber of Commerce Annual Meeting & Awards Ceremony 586 The Havelock Chamber of Commerce will be hosting their annual meeting and awards 587 ceremony on Thursday, January 30, 2025 at 5:30 p.m. at the Tourist & Event Center. The City 588 has sponsored two (2) tables at this "70's-themed" event. Dinner is included. If you have not 589 already done SO, please inform Staffify you plan to attend. 592 NCGS1 143-318.11(a)5- PROPERTY NEGOTIATIONS 595 318.11(a)(5) to discuss property negotiations. 590 593 596 591 CLOSED SESSION: 594 ACommissioner'si motion and a second was sought to go into closed session under NCGS 143- 597 Atthist time, Commissioner Cantey moved to go into closed session under NCGS143-318.11 598 (a)(5) to discuss property negotiations. Commissioner Walsh seconded and the motion 599 carried unanimously. (5-0) Thel Board entered closed session at 10:08 p.m. 600 602 605 607 610 601 OPEN SESSION 603 The Board exited closed session at 10:23 p.m. Commissioner Walsh moved to go back into 604 open session. Commissioner Cantey seconded and the motion carried unanimously. (5-0) 606 ADJOURNMENT/RECESS 608 With there being no other business to discuss, Commissioner Evans-Robinson made a motion 609 toadiourn. Commissioner Larkin seconded and the motion carried unanimously. (5-0) 611 The meeting ended at 10:25 n.m.