THE ERWIN BOARD OF COMMISSIONERS SPECIAL CALLED SESSION THURSDAY,NOVEMBER 14, 2024 @ 9:00. A.M. ERWIN MUNICIPAL BUILDING BOARD ROOM AGENDA 1. 2. MEETING CALLED TO ORDER A. Invocation B. Pledge of Allegiance APPROVAL OF AGENDA 3. OLD BUSINESS A. Village at Old Stage Subdivision Preliminary Plat (Page 2) B. HWY 421 Overlay (Page 18) ADJOURNMENT 4. 9049 ERWIN BOARD OF COMMISSIONERS SPECIAL CALLED MEETING MINUTES NOVEMBER 14, 2024 ERWIN, NORTH CAROLINA Thel Board of Commissioners for the Town of] Erwin with Mayor Randy Baker presiding held a Special Called Meeting in the Erwin Municipal Building Board Room on Thursday, November Board Members present were: Mayor Randy Baker, Mayor Pro Tem Ricky Blackmon, and Commissioners Charles Byrd, David Nelson, Timothy Marbell, David Nelson, and William 14, 2024, at 9:00. A.M. in Erwin, North Carolina. Turnage Board Member absent was: Commissioner Alvester McKoy. Town Manager Snow Bowden, Town Clerk Lauren Evans, and Town Planner Dylan Eure were present. Mayor Baker called the meeting to order at 9:00 A.M. Commissioner Nelson gave the invocation. Commissioner Byrd led the Pledge of Allegiance. AGENDA ADIUSIMENTAPTROVAL OF AGENDA Commissioner Nelson. The Board voted unanimously. Commissioner Byrd made aj motion to approve the agenda as presented and was seconded by NEW BUSINESS Village at Old Stage Preliminary Plat Town Planner Dylan Eure stated that this was aj preliminary major subdivision plat for a 101-lot subdivision that will be comprised of single-family homes. He asked the Board to keep in mind that this is just the preliminary plat. This is the first step in the subdivision process. Before any development can take place, the developers will have to submit a final plat to the Town of] Erwin for approval. The final plat will include information such as utility lines, drainage, and any potential wetland information. The developers will also be required to obtain driveway permits from the North Carolina Department ofTransportation (NCDOT) and stormwater/soil and erosion permits from the North Carolina Department ofEnvironmental Quality (NCDEQ). All the lots meet the standards that are: required for a preliminary plat in our Town Code. He stated he was happy to answer any questions the Board may have. 9050 MINUTES CONTINUED FROM NOVEMBER 14, 2024 Commissioner Byrd stated he spoke with Town Planner Dylan Eure after the meeting last Thursday. All oft the questions hel had were answered and he felt satisfied with his mind to move Town Manager Snow Bowden stated that a few months back the Board approved to annex four Mayor Baker inquired whether this subdivision met all of the current regulations and forward. oft the proposed parcels. development regulations. Town Planner Dylan Eure stated that the preliminary plat did meet all of the standards in our Town Code but he was not familiar with county regulations. The developer planned to annex the Mayor Baker clarified for the people ini the attendance that Town Board would not be able to approved the final plat until the developers received state agency approval. Town Planner Dylan Eure stated that was correct and the developer would need to obtain a driveway permit from NCDOT for any driveways off oft the state maintained road. Mayor Baker stated that 101 lots being proposed could always decrease during the process of Commissioner Blackmon ensure that the preliminary plat met all the subdivision regulations. remainder lots and will comply with Town road standards. approval. Town Planner Dylan Eure stated that was correct. Commissioner Blackmon made a motion to approve the Village at Old Stage Subdivision Plat and was seconded by Commissioner Byrd. The motion was unanimously approved. HWY 421 Overlay Town Planner Dylan Eure stated on the HWY 421 Overlay provided, further regulations were included such as building materials, landscaping standards, internal parking lot standards, and signage standards. Hei removed the sidewalk standards to prevent slow down of development. Mayor Baker stated that these standards were not applicable for residential developments. Commissioner Blackmon stated that the amendment needed to state the exemption. He also stated that clarification on percentage was needed for the metal building materials and landscaping. We also needed to look at the drainage system for dumpsters into a basin and not Town Planner Dylan Eure stated that residential was exempt. back into the water system. Erwin Board of Commissioners REQUEST FOR CONSIDERATION To: The Honorable Mayor and Board of Commissioners From: Snow Bowden, Town Manager Date: November 14, 2024 Subject: Village at Old Stage Subdivision Preliminary Plat The Town of Erwin has received aj preliminary major subdivision plat fora a 101-lot subdivision that will be comprised ofs single-family homes. All the lots meet the standards that are required fora aj preliminary plat in our Town Code. The developers are not asking for the property tol be rezoned or any other special considerations. There were concerns brought up at the Planning Board meeting about traffic, overcrowded schools, and potential environmental issues. All the concerns brought up are legitimate issues, but they are not valid or legal reasons to turn down a preliminary plat due to the fact that this preliminary plat meets all ofthe requirements in our Please keep in mind that this is just the preliminary plat. This is the first step in the subdivision process. Before any development can take place, the developers willl have to submit a final plat tot the Town of Erwin for approval. The final plat will include information such as utility lines, drainage, and any potential wetland information. The developers will also be required to obtain driveway permits from the North Carolina Department of Transportation (NCDOT)and stormwater/soil and erosion permits from the North Carolina Department of] Environmental Town Code. Quality (NCDEQ). Action Recommended: Approve preliminary plat 2 TOWN OF ERWIN P.O.1 Box 459. Erwin, NC28339 Phone: 910-897-5140 Fax: 910-897-5543 www.erwin-nc.org 11/14/2024 Mayor Randy L. Baker Mayor Pro Tem Ricky W. Blackmon Commissioners Alvester L. McKoy Timothy D. Marbell Charles L. Byrd David L. Nelson William R. Turnage The Villages at Old Stage Subdivision Memorandum Subdivision Description The Town of] Erwin has received aj preliminary major subdivision plat for 101 single- family homes zoned as RD (Rural District) to be built Old Stage and Avery Road located by Harnett County Tax pins 0588-82-5111, 0588-82-7366, 0588-82-0344, 0588-81-3955, 0588-81- 8885, 058541.9141,055.9004, 0588-81-9765, 0588-90-0073, 0587-89-5936, 0587-89- 6834, 0587-89-7730, 0587-89-9542. Said development is at total of13 parcel totaling 90.95 acres, and the entirety is] planned to be annexed into Erwin's corporate limits upon construction. To access said development there will be ai road constructed tol Erwin's road standards which would then be allocated to the town for future maintenance along with all Right-of-Ways included. Said development, does not contain any watersheds nori is any oft the parcel in any potential flood hazard areas according to Harnett GIS. According to the site plan/ soil evaluation, there may be wetlands on the development, however, this would require further study on the behalf on the developer to ensure no wetlands are being disturbed and how they may mitigated from the Army Corp of Engineers. Regulation Per The Erwin Code of Ordinances subdivision section, along with RD zoning classifications all requirements for preliminary plats have been met and the produced residential lots are compliant with all RD zoning regulations including lot size, required frontage, and width. Along with Erwin's road and! Right-of-Way requirements havel been met. RequiredImprovements Prior to the final plat being submitted the applicant must show that they have made all of the required improvements per Erwin'ss subdivision ordinances, meet all RD: zoning regulations, and obtain the proper permits from affiliated agencies. Upon submission oft the final plat, the 3 applicant must have received approval from NCDEQ in regard to soil erosion. Along with approval from NCDEQ in regards to stormwater due to more than 1 acre being disturbed. They must also submit complete road construction plans that will be approved by Erwin's civil engineer and have approved NCDOT encroachment permits for the said roads tol be constructed along with water lines. A letter from Harnett Regional Water approving said water lines to be constructed must also be included to ensure lines will be up to HRW standards. Due to the parcel lacking the ability to connect to Harnett Regional sewer lines the said development will be on septic tanks and will also require approval from Harnett Health before final plat submittal. Sincerely, Dylan Eure Town Planner 4 Town of Erwin Permit? 35-0027 Zoning Application & Permit Planning & Inspections Department Revs Sep2014 dimensions. City, State, Zip Telephone Email Each application should be submitted with an attached plot/site plan with thej proposed use/structure showing lot shape, existing and] proposed buildings, parking and loading areas, access drives and front, rear, ands side yard Name of Applicant BRG DSVLPPAgJT Property Owner Soe ATACHRD Home Address 3314 JAKIE D $120 Home Address WIVKACE City, State, Zip 419-796-1612 mgpcmlng OBAe MgFEmail Telephone Address of Proposed Property Parcel Identification Number(s) (PIN) Whati is the applicant requesting tol build/ /what is Description ofa any proposed improvements CRADINC, Pipe, thel to building or property What was thel Previous Use oft the subject property? Does thel Property. Access DOTI road? Number of dwelingsiruchureson the property already A Geg AITeAUD 14 Estimated. Project Cost 2SM thej proposed use oft thes subject property? Bes specific. SINGuE FAmy ResipennaL Phvbnenr Gur. Wone Ununes, oRcALYRS Mes Property/Parcel size 90AL Floodplain SFHA. Yes No Watershed Yes No Wetlands Yes No MUST circle one that applies top property Existing/Proposed Septic System Or Existing/Proposed County/City! Sewer Owner/Applicant Must Read and Sign The undersigned property owner, or duly authorized agent/representative: thereof certifies thatt this application and the forgoing answers, statements, and other information herewith submitted arei in all respects true ando correct tot thel best oft theirl knowledge andl belief. The undersigning party understands that any incorrecti information submitted may resulti ini thei revocation oft this application. Uponi issuance oft this permit, the undersigning party agrees to conform toa alla applicable townd ordinances, zoning regulations, andt thel laws oft the State of! North Carolina regulating such work andi tot thes specifications of plans herein submitted. The undersigning party authorizes the Town of Erwint tor review,fhisTèyuest: and conduct a sitei inspection toe ensure compliance tot this application as approved. AARrCIgAnuNg Print? Name For Office Use Zoning District Front Yard Setback 7-19-24 Date Signature of Owner orl 757 60 Existing Nonconforming' Uses orl Features NA Other Permitsl Required Conditional Use _Building Firel Marshal Other 4OQt Requires' Town Zoning) Inspection(s) Foundation PriortoC.ofO. Staff] Initials: Side Yard Setback 17+ Zoning Permit Status Rear) Yard Setback 90 P+ Feel Paid: $1,310 Datel Paid: Approved Denied Comments IOI proposed a nebidentia B00SGA Signature of Town) Representative: Date Approved/Denied: requres pioning ocand reqendohon 3.00C approvbl 5 I EIEE 83883 82288 ESESEIBEKEEE B8BBBBBBBIII! m E ) TI 5 - 3 Z e M T1 - 9 55: THE VILLAGE ATOLDSTAGE ROAD HARNEITCOUNTY ERWN.NC BRGDEVELOPMENT COVER NICHOLS ENGINEERINO.PLLC REIEZ DATE - GMNgS E 1 THEVILLAGE, AT OLDSTAGE ROAD ERMN.NC HARNETT COUNTY BRODEVELOPMENT EXISTING CONDITIONS NICHOLS ENGINEERING.PLLC DATE l DAEDNE < - 8 I: THE VILLAGE AT OLDSTAGE! ROAD ERMAN,NC HARNEITCOUNIY BRGD DEVELOPMENT PROPOSED CONCEPT NICHOLS ENGINBERING,PLLC SRMIERDR DATE emlbna-Mub l L. THE VILLAGE AT OLDSTAGEI ROAD. ERWN.NC BRGD DEVELOPMENT PROPOSED CONCEPT NICHOLS ENGINEERING,PLLC DATE * I il. E. - THE VILLAGE ATC OLDSTAGEI ROAD ERWIN NC PROPOSED CONCEPT NICHOLS ENGINBERING,PLLC BSRTVLERDR REVISION DATE - THE VILLAGE ATC OLDSTAGEI ROAD ERWWIN,NC HAFNETTC COUNTY BROD DEVELOPMENT PROPOSEDCONCEPT NICHOLS ENGINEERINO.PLLC REMSION DATE THE VILLAGE ATC OLDSTAGE ROAD ERWN NC HARNETT UNTY BRGDEVELOPMENT PROPOSED CONCEPT NICHOLS ENGINEERING,PLLC MVERDR DATE COes a B yu * THE VILLAGE ATC OLDSTAGEI ROAD HARNEFTO ERWALNC COUNTY BRGD SOILM MAPANDLEGEND NICHOLS ENGINEERING,PLLC DATE FinlosNint REVSION AVERY RD Legend % $8101 14 STEPHENT M. BLFFKINI FAMILV LAMITED 131481 NCI HWY: 2101 Benson Benson, North Carolina: 27504 July 17,2024 Mr. Dylan Eure Town Planner 100 West F SL Erwin. NC 28339 Dear Mr Eure RE: Owner's Authorization for Proposed Development at Old Stage Road and Avery Road We hereby give consent to the below referenced agentapplicant to act on our behalf, tos submit application, all required materials and documents and to attend all meetings and represent us at all meeting and hearings pertaining to all processes associated with the development and approval of the above refenced project as related to the parcels identified by the attached. AGENT/APPLICANTINFORMATION: Name Mark W. Gramling Vice President Land Development BRG Development, LLC OWNER'SAUTHORIZATION: Stephen M. Buffkin Family Limited Partnership aNorth Carolina limited partnership, Bbhr We Sbdf Name: Stcphen Bb Address- 3314. Jaeckle Dr., Unit 120 Wilmington, NC 28403 Date: 1aa/2024 We trust this request meets with your approval and look forward to working with you. 15 Docusign Envelope ID: 3769B769-BBEF-46FC-A9CF-OA63FFB28A4A Turlington-Johnson Land Partners P.O. Box 1027 Dunn, NC: 28335 July 17, 2024 Mr. Dylan Eure Town Planner 100 West F. St. Erwin, NC: 28339 RE: Owner's Authorization for Proposed Development at Old Stage Road and Avery Road Dear Mr. Eure We hereby give consent to the below referenced agent/applicant to act on our behalf, to submit application, all required materials and documents and to attend all meetings and represent us at all meeting and hearings pertaining to all processes associated with the development and approval oft the above refenced project as related to the parcels identified by the attached. AGENT/APPLICANT INFORMATION: Name - Mark W. Gramling Address- 3314 Jaeckle Dr., Unit 120 Vice President Land Development BRGI Development, LLC Wilmington, NC28403 OWNERSAUTHORIZATION: Turington-Johnson Land Partners al North faroptPaitnership V2s 985A2F0258C247C. Stuart Turlington By: Name: Date: DocuSigned! by: josyl Jolunson CER5404 Joseph Johnson By: Name: Date: 16 Docusign Envelope ID:: 3769B769-B EF46FC-A9CF-0A63FF 28A4A Docusignedby: Elwark Jolunson 1419A06FCEB5404- Edward Johnson By: Name: Date: 17 MINUTES CONTINUED FROM NOVEMBER 14, 2024 Town Planner Dylan Eure stated he would look at common practices and bring the updates back The consensus of thel Board was to instruct Town Planner Dylan Eure to make the requested changes and bring the amendment back to the Board at the Regularly Scheduled to the Board. Board Meeting in December. ADJOURNMENT Commissioner Byrd made a motion to adjourn at 9:26. A.M. and was seconded by Commissioner Nelson. The Board voted unanimously. MINUTES RECORDED AND TYPED BY LAUREN EVANS TOWN CLERK ATTEST: L Katelan Blount Deputy Town Clerk * Baker Randy Mayor Gss Erwin Planning Board REQUEST FOR CONSIDERATION To: Erwin's Planning Board Members From: Dylan Eure, Town Planner Date: November 14, 2024 Subject: 421 Overlay Amendment The Town staff of Erwin wishes to amend it Code of Ordnances to allow fort the creation ofa developmental overlay along US 421. Said regulations are as follows: E.H.O.D. - Erwin Highway Overlay District A. Purpose The intent of the Highway Overlay is to protect natural resources, provide landscaping improvements, ensure connectivity, improve pedestrian walkability, and enhance the overall appearance oft the corridor identified. Development standards from thel Erwin Highway Overlay District apply to all parcels within 6001 feet of the Right-of-way on both sides of the corridor. In cases where a portion of a tract of land lies within the overlay district, the entire tract shall falli into the same regulation as the overlay. The Erwin Highway Overlay District is established to: 1. Prevent unsightly conditions that may destroy or detract fromi the natural character, beauty,or condition oft the area. 2. Reducei the amount oft traffic coming on and off of the corridors. 3. Minimize potential safety hazards that may exist along the corridors. 4. Improve pedestrian safety and walkability. B.Area of Applicability The major highway corridor of which is affected by Erwin's Highway Overlay District is U.S. 600 feet of both sides of 421/E. Jackson Blvd within only the contiguous corporate limits of the Town. Said overlay would impact all buildings and non-single-family properties including but not limited to businesses and multi-family dwellings. C.Specific Development Standards 1. Dimensional Standards a. At not time shall any development not face the nearest Right-of-way. All developments are required toi fronti the nearest accessible Right-of-way: and be accessed internally. In the event ofa a parcel abutting two Right-of-ways, the buildings should face the heavier trafficked Right-of-way, and access viat thel Right-of-way, or byar newly constructed street. 18 b. At not time shall any developments loading areai face the public Right-of-way. AIII loading areas shall be located at the rear or side of the establishment as long as it does noti face For additional standards see the corresponding zoning jurisdiction in which aj parcelis a. At no time should any buildings be made entirely of materials that are prone to deterioration or weathering causing the building to become al blight throughout ageing. Buildings may be accented with other materials but are limited to twenty percent (20%) To avoid blight, all non-residential facades shall be made of at least eighty percent (80%) ap public Right-of-way. related to for setbacks requirements. 2. Building Materials of thet façade. one thet following materials: Brick Masonry ii. Wood iii. Stone iv. Architectural Concrete V. Vinyl Siding d. Facades to be limited: Metal 3. Landscaping Standards a. Parking lots, loading areas, and other vehicle use areas shall be planted with one (1) tree b. Atl least 65 percent (65%) oft the required parking lot trees shall bel large shade trees. Trees and shrubs shall be planted within 15 feet of the vehicle use areas. d. Developments containing 30 or more parking spaces, at least half or 50 percent (50%) of thei trees and shrubs must be planted ini islands or medians spaced throughout the Ac consecutive strip of parking places shall include landscape islands every 12 spaces Landscape islands shall be grass and mowed, covered with organic materials (ex: pine For specific landscaping guidelines see Article XV entitled General Provisions within a. Developers of commercial properties shall be required to have shared driveways and parking areas with adjoining developments. Ift there is no current adjoining development, the development shall make modifications for ai future connection to be b. All areas designated for trash or refuse: shall bes screened from the public eye with a minimum height of1 foot above the highest point of the trash receptacle. Materials for the screen shall be natural or made of masonry materials. (ex: wood, stone, or brick) For specific parking guidelines see Article XVIII entitled Parking and Loading within and (2) shrubs for every ten (10) parking spaces required. parking area. apart and at the end of all parking rows. mulch) Chapter 36 of the Erwin Code of Ordinances. 4. Parking Lot Standards made by the adjoining developer. Chapter 36 ofi the Erwin Code of Ordinances. 5. Signage Standards 19 a. Allstandalone: signs shall be made of primarily masonry materials surrounded bya b. For specific signage guidelines please see Article XIX entitled Sign Regulations within Mp--alww-XaeS heirporiomoFhereEhEdFwerupandweePmeFHePePepropeynaHSsens dweopasdesnetaiwawM4-.ResHssistoAs B-Sidewallsshallbe-nstiewANAARERSHEGPWSPWAaywihamapprove eereachmentagreemBPERENEWIANORNCAGASHAPAPAReR:SFFaRSPOaHO separatedfromshepavemetbyaGRs-amdkapguRercempromsedo: The-maintenanee-esaldsidewallshal-belherespenaFRe-TOwA DFEAMinthroughaNmAmSAemansesEreNeREWAANGDOR natural base ofs shrubs and other small plants. Chapter 360 of the Erwin Code of Ordnances. Siewal/StreetscapestBndaFds Fequired shade-trees-placedat15-20-inerements. 20 Town of Erwin Proposed 421 District Overlay (600R from US4 421SRight of Way) Roads CIy limits n2 istriet