City of Hogansville City Council Regular Meeting Agenda Monday, February 3, 2025 - 7:00 pm HOGANSVILLE GEORGIA Meeting will be held at Hogansville City Hall, 111High Street, Hogansville, GA 30230 Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr Council Post: 2: Jason Baswell Council Post 3: Mandy Neese * Council Post 4: Mark Ayers Council Post 5: Kandis Strickland 2027 2025 2025 2025 2027 2027 City Manager: Lisal E. Kelly Assistant City Manager: Open City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh Mayor Pro-Tem Regular Meeting -7:00 pm 1. Call to Order- - Mayor. Jake Ayers 2. Invocation & Pledge Consent Agenda Alli items listed under the Consent Agenda are considered tol be routine in nature and will be approved by one blanket motion. 1. Approval of Agenda: Regular Meeting February 3, 2025 2. Approval of Minutes: Work Session January 6, 2025 3. Approval ofl Minutes: Regular Meeting January 6, 2025 Citizen Appearance 1. Mike Johnson to. Discuss Housing New Business 1. LG Smart Poles 2. Citizen Appointments Discussion City Manager's Report ChiefofPolice Report Council Member Reports 1. Council Member Taylor 2. Council Member Baswell 3. Council Member Neese 4. Council Member Ayers 5. Council Member Strickland Upcoming Dates & Events Hogansville City Hall Commission at Hogansville City Hall Commission atl Hogansville City Hall February 17,2025- 7:00 pm] Regular Meeting oft the Mayor and Council: at February 18, 2025- - 6:30 pm] Meeting oft the Historic Preservation February 20, 2025- 6:00 pm] Meeting oft the Planning & Zoning acmngathalepaclhata Mayor's Report Executive Session 1. Real Estate Exemption Adjourn Friday, February7, 2025 - 7:00 pm I Movie: Black Panther Saturday, February 8, 2025 - 7:00 pm I Movie: Wakanda Forever Friday, February 14, 2025 - 7:00] pm I Movie: Dirty Dancing Saturday, February: 15, 2025 - 7:00 pm I Movie: Flashdance Sunday, February 16, 2025 - 7:30 pm ILIVEI EVENTENATURALIY7 Purchase tickets online at 9370atheatehony, orat the box office 400 East Main Street, Hogansuille, GA 30230 1(906,250-4738 presented by BeeTV Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230 HOGANSVILLE GEORGIA Work Session Meeting January 6,2025 Meeting held at Hogansville Cily Hall, 111 High Street, Hogansville GA 30230 Call to Order: Mayor Jake. Ayers called the Work Session to order at 5:34 pm. Present were Council Member Michael Taylor, Interim Council Member Jason Baswell, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, City Attorney Alex Dixon, Police Captain Marcus Rakestraw, and City Clerk LeAnn Lehigh. ORDER OF BUSINESS 1. Discussion ofHolmes Street City Manager Lisa Kelly explained that due to the disrepair ofl Holmes Street, she is requesting to shut down the portion ofH Holmes down to just past the Church until the City can afford full-depth reclamation. City Manager believes it should be Spring 2026 before the City would get the funding from the 2025 and 20261 LMIG funding and fund the match with SPLOST dollars. Discussion was also mentioned that additional funding from developments could be used for road maintenance. Council agrees that since the street is in such bad condition, shutting it down would be the best option until full reclamation could be done. Signage and barriers would need to be put out and the public would need notification. This item This item was discussed with the decision of closing Holmes Street. Using this year and next year's The Police Department has three fleet vehicles that the City of Greenville are interested inj purchasing. Selling these vehicles already upfitted, even though they need some work, the City will make good equity on them. Selling these vehicles now would give the Police Department the funds to go ahead and lease the new vehicles that they were having to. hold offu until next budget year. This item is on the Regular Meeting The City received a 50/50 Grant for the Royal Theater spire. The low bidder for the spire was the Sign Store at an amount of $99,228. Ray Colemon approached the City wanting to donate $35k towards the spire in memory ofhis late wife. With the 50/50 grant and the donation, the City would only need an The Royal Theater door bid was a single bid from Principle Construction in the amount of$120,523. The City only has 34K in grant funding from Fox Gives for the doors. That leaves a shortfall of $86,523. The hardware is very expensive at an amount of $30k. The total amount needed for the doors and the spire together is $101,137. Remaining construction funds for the Royal are $127,496. Council agrees that they would like to move: forward with the spire bid but are not comfortable with the bid for the doors. Both City Manager Lisa Kelly asked Council to think about when they would like to have the Mayor and Council Retreat, and how many days they would like to do it. She would like tol have the City's Financial Advisors, Turnipseed Engineers, ECG, experts on property taxes to join in on the discussions. Since there iss so much to discuss, one day is not enough. Council does not want to do an overnight retreat. They also agree that doing an entire Saturday in February and one in March may be the best for them instead ofa will be added to the Regular Meeting agenda for a Council vote tonight. LMIG: funds for the full-depth reclamation ofHolmes Street. 2. LMIG Discussion 3. Surplus Vehicles agenda tonight for Council action. 3. Royal Theater Bids- = Spire and Front Doors additional $14,614. items are on the Regular Meeting agenda for a vote tonight. 4. Mayor and Council Retreat Discussion January 6,2 2025 full 2-day weekend retreat. Council also discussed possibly having a moderator to keep items on track. City staff will send out a poll to Council for their availability for the retreat. Mayor Ayers adjourned the Work Session at 6:51 pm. Respectfully, al LeAnn Lehigh City Clerk January 6, 2025 HOGANSVILLE 01/06/2025 Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230 REGULAR MEETING Call to Order: Mayor. Jake. Ayers called the Regular Meeting to order at 7:00 pm. Present were Mayor Ayers, Council Member Michael Taylor, Interim Council Member. Jason Baswell, Council Member Mandy Neese, Council Member Mark. Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, Assistant City Manager Niles Ford, City Attorney Alex Dixon, Police Captain Marcus Rakestraw, and City Clerk LeAnn Lehigh. Police Chief. Jeff Sheppard was not present at tonight's meeting. Council Member Taylor gave an invocation and Mayor Ayers led the Pledge of Allegiance. SWEARING INOF INTERIM CITY COUNCIL: MEMBER JASON BASWELL- Administered by City Attorney Alex Dixon CONSENTAGENDA Motion Carries 5-0 NEW BUSINESS City Attorney Alex Dixon swore in. Jason Baswell as City Council Post 2. Motion: Council Member Neese moved to approve the consent agenda, adding Item Number 10 under New Business Closing Homes Street. The motion was seconded by Council Member Taylor. 1. Selection of Mayor. Pro-Temj for 2025 Motion: Mayor Ayers asked for Council nominations for Mayor Pro-Tem. Council Member Ayers nominated Council Member Neese. Council Member Strickland nominated Council Member Taylor. The vote by show of For Council Member Neese - Council Member Ayers, Council Member Baswell, Council Member Neese (Yea) For Council Member Taylor- - Council Member Taylor and Council Member Strickland (Yea) hands was as follows: Discussion: None Council Member Neese is selected as Mayor Pro-Tem with a 3/2 Vote. 2. Resolution - MEAG. Municipal Competitive Trust Authorized Officials Motion: Council Member Neese moved to approve the Resolution that states the Mayor is the authorized official fort thel MEAG Municipal Competitive Trust and the City Manager as the alternate. The motion was seconded by Council Member Ayers. Discussion: None Motion Carries 5-0 3. Resolution - MEAG Voting Delegates Motion: Council Member Neese moved to approve the Resolution that states thel Mayor is the voting delegate for MEAG (Municipal Electric Authority of Georgia) and the City Manager as the alternate. The motion was seconded by Council Member Ayers. Discussion: None Motion Carries 5-0 4. Resolution - MGAG Municipal Competitive Trust Authorized Officials Motion: Council Member Neese moved to approve the Resolution that states thel Mayor is the voting delegate for MGAG (Municipal Gas Authority ofGeorgia). and the City Manager as the alternate. The motion was seconded by Council Member. Ayers. Discussion: None Motion Carries 5-0 January 6, 2025 5. Resolution - Election Qualifying Fees Motion: Council Member Neese moved to approve thel Resolution setting Election Qualifying Fees at $126 for Mayor and $1081 for Council Member. The motion was seconded by Council Member Taylor. Discussion: None Motion Carries 5-0 6. Resolution - Line ofCredit 2025 Motion: Council Member Neese moved to approve the Resolution to establish al Line of Credit with Community Bank & Trust for 2025 in the amount of $300,000. The motion was seconded by Council Member Ayers. Discussion: None Motion Carries 5-0 7. Surplus Vehicles Motion: Council Member Taylor moved to surplus three police fleet vehicles that will be sold to the City of Discussion: The surplus vehicles on the list: 2020 Ford Explorers (last four ofVIN # 2014) and (last four ofVIN Greenville. The motion was seconded by Council Member Neese. #9435), and 2018 Ford Explorer (last four OfVIN#2 2759). Motion Carries 5-0 8. Bid. Award. Royal Theater. Spire Motion: Council Member Neese moved to approve the bid award for the Royal Theater Spire to the Sign Store in the amount of $99,228. The motion was seconded by Council Member Ayers. Discussion: None Motion Carries 5-0 9. Bid Award Royal Theater. Doors motion was seconded by Council Member Strickland. Motion: Council Member Neese moved table thel Bid. Award for the Royal Theater Doors until a later meeting. The Discussion: None Motion Carries 5-0 10. Closing Homes Street Motion: Council Member Neese moved to approve partially closing Homes Street to. just past the Church due to failing infrastructure until full reclamation can be done and also to approve the use oft the current year LMIG Funding for reclamation. The motion was seconded by Council Member Ayers. Discussion: None Motion Carries 5-0 EXECUTIVE SESSION Council Member Neese moved to enter into an. Executive Session under the Litigation Exemption at 7:35 pm. The motion was seconded by Council Member Strickland. The Regular Meeting was reçonvened at 8:12 pm. ADJOURNMENT Respectfully, LeAnn lr Lehigh City Clerk On a motion made by Council Member Neese and duly seconded, Mayor Ayers adjourned the meeting at 8:12 pm. January 6, 2025 Entry #: 17- Mike Johnson Status: Submitted Submitted: 1/10/2025 10:07 PM Ifyouv would like to request to be placed on the City Council Agenda, please fill out thet form below and submit. Request must be made no later than 12:00 pm the Wednesday prior to the meeting if you would like to be placed on the next meeting agenda. Name Mike. Johnson Phone (404)909-7236 Housing No Ifyes, when? N/A No N/A N/A Meeting date for which you wish to appear 1/21/2025 Question/lssue you wish to discuss: Please describe in detail: Have you previously discussed this with the City Manager? Havey you previously discussed this with thel Mayor or a member of Council? What was the response from such discussion(s)? Why was the above response not adequate? What is the resolution you seek? Transparency Iti is thei intention of this process to resolve the question/issue without the necessity of an appearance at a Council meeting.1 1 understand that such appearance requires the approval oft the Mayor and that the appearance is limited to five (5) minutes. Signature Today's Date 1/10/2025 Plikes Gehun