BOARD OF TRUSTEES 441 3rd Street, Mead Monday, January 13,2025 MEAD COLORADO MINUTES I. 5:15 p.m. Board Photos II. 6:00 p.m. to 10:00 p.m. REGULAR MEETING In accordance with the Town' 's Remote Participation and. Remote Meeting Policy adopted on March 13, 2023 by Mayor Colleen Whitlow called the Regular Meeting of the Board ofTrustees to order at 6:00 p.m. Resolution No. 21-R-2023, remote participation was enabled for the meeting. 1. Call to Order-1 Roll Call Present Mayor Colleen Whitlow Mayor Pro Tem Harris Trustee David. Adams Trustee Jeremiah R. Crane Trustee Brad Hagen Trustee Herman Schranz Trustee Brooke. Babcock Absent Also present: Town Manager Helen Migchelbrink; Town Attorney Marcus McAskin; Town Engineer / Public Works Director Erika Rasmussen; Police Commander Brian Smith; Administrative Services Director Mary Strutt; Community Development Director Jason Bradford and Communications Director Lorelei Nelson. Attending via remote access: members oft the public. 2. Moment of Silence Mayor Whitlow requested the observance ofa ai moment ofs silence for those impacted by the California wildfires. 3. Pledge of Allegiance to thel Flag The assembly pledged allegiance to the flag. 4. Review and Approve Agenda Motion was made by Trustee Schranz, seconded. by Mayor Pro Tem Harris, to approve the agenda. Motion carried 6-0, on ai roll call vote. 5. Staff] Report: Town Manager Report a. Manager Report Town Manager Helen Migchelbrink discussed the transportation impacts of construction being done by the Town ofMead, Weld County, CDOT, developers and other municipalities. New staff members werei introduced to the Board: Alex Ailey, Town Planner and. Joshl Neeble, Human Resources Manager. The Board discussed future construction of WCR 7 which is still inj planning stages. a. Administrative Services Department Overview 6. Informational Items Administrative Services Director Mary Strutt provided an overview of the department including staff, scope and responsibilities. b. Employee Handbook Update Administrative Services Director Mary Strutt reviewed the Employee Handbook. The Board discussed the harassment policy, vehicle dash cameras and pet bereavement leave. Confirmation of] Board Retreat/ / Special Meeting Dates (balance of calendar year 2025) Town Attorney Marcus McAskin discussed Board Retreat dates of April 7,July 7 and October 6. Due to the 4thof July holiday, July 7th may change. The use ofai facilitator was discussed. 7. Proclamations a. Acts of Connection Month January 2025 Micaela Sanchez, North Range Behavioral Health, discussed the Acts ofConnection Month campaign from Thriving Weld as ai means to bring awareness to social isolation. Motion was. made by Trustee Schranz, seconded by Trustee Crane, to authorize Mayor Whitlow to sign the Proclamation, for Acts ofConnection. Month January 2025. Motion carried 6-0, on aroll call vote. 8. Public Comment: 31 minute time limit. Comment is for any item on the agenda unless itiss set) for public hearing. There was no public comment at this time. 9. Consent Agenda: Consent. Agenda items are considered. to be routine and will be enacted by one motion and vote. There will be no separate discussion of Consent Agenda items unless a Board member, so requests, in which case the item may be removed from the Consent Agenda and considered at the end of the Consent Agenda. Because the Consent Agenda includes Town payables (bills list/check register) and routinely includes contracts and other items involving the expenditure of Town funds, the town Clerk. shall require a roll call vote on the Consent Agenda, as required by MMC Sec 2-2-190(a). Consent Agenda includes: a. Approval ofMinutes Regular Meeting December 9, 2024 b. November 2024 Financials December 2024. Aging Report d. Check Register December 30, 2024 e. Check Register January 13,2025 Pinnacol Workers Compensation Renewal for 2025 g. Resolution No. 01-R-2025 - A Resolution of the Town of Mead, Colorado, Designating the Public Places for Posting of Public Notices of Regular and Special Meetings ofLocal Public Bodies of the Town and Designating Public Places Within the Town for Posting ofTown Ordinances h. Resolution No. 02-R-2025- - A Resolution of the' Town of] Mead, Colorado, Setting the Days and' Times i. Resolution No. 03-R-2025 - Al Resolution of the Town of Mead, Colorado, Amending the Employee Resolution No. 04-R-2025. - A Resolution of the Town of Mead, Colorado, Approving Extensions of Certain Enginering-Related Professional Service Agreements for Calendar Year 2025 k. Resolution No. 05-R-2025- A Resolution oft the Town of Mead, Colorado, Approving an Agreement Between the Town of Mead and thel Mead Area Chamber of Commerce Regarding Participation in Resolution No. 06-R-2025- A Resolution of the Town of Mead, Colorado, Accepting Public Use Easements in al Portion of Outlot F and Tract C, Mead Place Final Plat, Amendment No. 1 m. Resolution No. 07-R-2025- A Resolution oft the Town of] Mead, Colorado, Approving an Escrow Agreement Between the Town ofl Mead, Mead Place Metropolitan District No. 4, and UMB Bank, N.A. Regarding the Disbursement of Funds for Phase 1A (Offsite) Public Improvements (Mead Place, Motion was made by Trustee. Adams, seconded by Trustee Schranz, to approve the consent agenda. of the Board of Trustees Regular Meetings for Calendar Year 2025 Handbook Mead Community and Economic Development Events Amendment No. 1 Subdivision) Motion carried 6-0, on a roll call vote. 10. Public Comment: 3 minute time limit. Comment is for any item whether iti is on the agenda or not, unless itis set for public Previous Town employee Karl Ford requested that the Mayor and two employees be fired based on alleged Resident Don Smith requested that thel Board place three items on the agenda: a dogi park, the lot at 242 Dillingham and Clean Up Days. He also alleged that the Town Clerk lied tol him about staff salaries. hearing. direction given tol him. 11. Elected Official Reports a. Town' Trustees The Trustees had no further comments. b. Mayor Whitlow Mayor Whitlow detailed upcoming DRCOG, CML and Mayor'sL Leadership Academy meetings. 12. Executive Session -) Pursuant to C.R.S. 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop strategy for negotiations, and toi instruct negotiators related to acquisition ofcertain property interests required for the 3rd and Welker. Avenue Intersection Improvements Project consistent with Town Resolution No. 34-R-2023 dated May 8, 2023 (District Court case number Motion was made by Trustee Schranz, seconded. by Mayor Pro Tem Harris, to enter into executive session pursuant to C.R.S. 24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop strategy. for negotiations, and to instruct negotiators related to acquisition of certain, property interests required for the. 3rd and Welker Avenue Intersection Improvements Project consistent with Town Resolution. No. 34-R-2023. dated May 8, 2023 (District Court case number 2024CV30061 -USASIA, LLC) 2024CV30061-1 USASIA, LLC). Motion carried 6-0, on a roll call vote. Mayor Whitlow convened thel Executive Session at 7:20 p.m. RECONVENE REGULAR MEETING The Board: returned to the Regular Meeting from Executive Session at 8:15 p.m. Those present for the Executive Session were Mayor Whitlow, Mayor Pro Tem Harris, Trustees Adams, Crane, Hagen and Schranz, Town Attorney Marcus McAskin, Town Manager Helen Migchelbrink, Administrative Services Director Mary Strutt, Town Engineer /E Public Works Director Erika Rasmussen, Deputy Town Engineer Kevin Ash and Special Counsel Amanda Bradford (virtually). 13. Executive Session Action Items There were no further action: items. 14. Adjournment Motion was made by Trustee Schranz, seconded by Trustee Crane, to adjourn the meeting. Motion The Regular Meeting oft the Town ofl Mead Board ofTrustees adjourned at approximately 8:16 p.m. on Monday, carried 6-0, on ai roll call vote. January 13,2025. DlhHhe C Colleen G. h Whitlow, Mayor ATTEST: Mary StryH,MM, Hown - SCINT leste SEAL)