Agenda Special Meeting February 4,2025 City ofPoteet 491 Avenue H, City Hall Tuesday February 4. 2025 6:30. P.M. Agenda Time: Special Meeting ofthe City Council I. CALL TO ORDER A. Determination of Quorum B. Pledge of Allegiance C.I Invocation II. CITIZEN COMMENTS (3 MINUTE LIMIT) Speakers need to complete the supplied form prior to this meeting. Any person who makes personal, disrespectful, or slanderous remarks, or who become boisterous while addressing the council or attending a council meeting shall be removed from the building ifs so, directed by the Mayor or Mayor Pro-Tem ifthe Mayor is absent or at the request oft the majority of the council. Please be advised that comments will have no action and no discussion at this meeting. (Attorney General Opinion JC-0169). (A speaker signed up may not cede time to another speaker to continue speaking Ordinance: # 12012014-01.) III. STAFF REPORTS A. Finance B. Library C.N Municipal Court D. Police Department E. Public Works F. Fire Department IV. CITY ADMINISTRATOR REPORT A. 2025 General Election Important dates for May 3, 2025 B. 2025 Cowboy Breakfast - January 24th C. Update on City Yard upgrades D.U Update on PSI Project E. Cold weather preparations update 1Page Non-Discrimination Statement "Thisi institutioni isane equal Opportunity provider ande employer. Ifyouy wish tof filea ac Civill Rightsp program complaint ofo discrimination, completet thel USDAI Program Discrimination Complaint Form found online at http:www.a ascr.usda.s gov/complaint filing cust.h htm!, or at any USDA office, or call (866) 632-9992 to request thef form. You may also write a letter containing all oft thei information requested in the form. Send your completed complaint form orl letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830) 742-3574. Notification 48 hours prior tot the meeting will enable the City to make reasonable Adjudication," 14001 Independence. Avenue, S.W, Washington, D.C.: 20250-9410, byf fax (202)6 690-7442, ore emaila atp program. intake@usda. gov." RevisedJ January 2014 arrangements to ensure accessibility to this meeting. 28CFR35.102.35.1047 ADA Title II) Agenda Special Meeting February 4, 2025 F. Mass Text Message System G. Update on Bakke Development V. APPROVAL OF MINUTES H. Community Spotlight - January - Councilman Nick Vasquez A. Approve Minutes ofthe December 17,2 2024 Regular Meeting Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) VI. NEW BUSINESS A. Discussion and possible action on approving a variance at 1125Ave Lo ofOrdinance # 06022020- 01 Section 4.01 (d), 10-year rule. (Alex Herrera, Home Owner) Motion 2nd. For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) B. Discussion and possible action on Innospec Oilfield Services donating and planting an Oak Tree at Poteet Canyon Park. (Jeff Rankin, Innospec Oilfield Services) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Non-I Discrimination: Statement 2[Page "Thisi institutioni is and equal Opportunity provider and employer. Ifyouy wish tof filea a Civill Rights program complaint of discrimination, completet thel USDAI Program Discrimination Complaint Form found online at http/www.ascr. usda gov/complaint filing cust. htm!, or at: any USDA office, or call (866) 632-9992 to request the form.: You may also write a letter containing all oft thei information requested in thef form. Send your completed complaint form orl letter tot us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830) 742-3574. Notification 48 hours prior to the meeting wille enable the City to make reasonable Adjudication, 14001 Independence. Avenue, S.W., Washington, D.C. 20250-9410, byf fax (202)690-7442, ore email: at program.i intakeAusda.gox." arrangements to ensure accessibility to this meeting. 28CFR35,102-35.104, ADA Title II) Revised] January: 2014 Agenda Special Meeting February 4,2 2025 Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) C.I Discussion and possible action on approving Resolution #01212025-01R Ordering the 2025 City of] Poteet General Election. (Abigayle Frautschi, City Secretary) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) D. Discussion and possible action on approving an Alarm / Surveillance Company for the City of Poteet City Hall, Library, and Police Department. (Melissa Popham, City Administrator) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councimember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) E. Discussion and possible action on awarding Construction Services Contract in the amount of $253,603.80 to RAM Utilities, LLC for Poteet's TxCDBG School Drive Sanitary Sewer Main Replacement Project CDV23-0445 (Robert Buentello, Public Works). Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Non-Discrimination Statement "Thisi institutioni is ane equal Opportunity provider: and employer. 3Page Ifyou wish tof filea Civill Rights program complaint ofd discrimination, complete the USDAI Program Discrimination Complaint Form found online at http/www.ascr. usda. gov/complaint filing cust. html, or at any USDA office, or call (866) 632-9992 tor request thef form. You may also writea letter containing all oft thei information requested int the form. Send your completed complaint fom or letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence Avenue, S.W., Washington, D.C.: 20250-9410,1 by fax (202)690-7442, ore email atp program.i intake@usda. gov." Revised. January 2014 arrangements to ensure accessibility tot this meeting. 28CFR310235,104ADAT Titlell II Agenda Special Meeting February 4,2 2025 Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) F. Discussion and possible action on advertising for bids for "fencing" at 577 W. Ave E, City Yard. (Robert Buentello, Public Works) Motion 2nd. For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) G. Discussion and possible action on approving holidays for Friday December 26, 2025 and Friday January 2, 2026. (Denise L. Sanchez, Mayor) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) H. Discussion and possible action on 2024 Racial Profiling Report. (Bruce. Hickman, ChiefofPolice) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Non-Discrimination: Statement "Thisi institutioni is ane equal Opportunity provider: and employer. 4Page Ifyouy wisht tof filea Civil Rights program complaint ofd discrimination, complete the USDAI Program Discrimination Complaint Form found online at http:/www.ascr. usda. gov/complaint filing cust. html, or at any USDA office, or call (866) 632-9992 tor request the form. You may also write a letter containing all oft the information requested int the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Inc compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at 830)742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence Avenue, S.W., Washington,! D.C. 20250-9410, by fax (202)690-7442, ore email atp programintakeQusdas gov." Revised. January 2014 arrangements to ensure accessibility to this meeting. 28CFR35,102-35.104, ADA Title IIJ Agenda Special Meeting February 4,2025 Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) I. Discussion and possible action on approving Resolution # 01212025-02R authorizing the submission of a grant to the office of the Governor for Justice Assistance Grant (JAG). (Bruce Hickman, Chiefof! Police) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) J. Discussion and possible on approving Resolution # 01212025-03R authorizing the submission of a grant to the office of Governor for Project Safe Neighborhood Grant (PSN). (Bruce Hickman, ChiefofPolice) Motion 2nd For Against Abstain Councimember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) K. Discussion and possible action on approving Resolution # 01212025-04R authorizing the submission of a grant to the office of the Governor for Body Worn Camera Grant. (Bruce Hickman Chiefof Police) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Non-I Discrimination: Statement 5Page "Thisi institutioni is ane equal Opportunity provider and employer. Ifyouy wish tof filea Civill Rightsp program complaint ofd discrimination, completet thel USDAI Program Discrimination Complaint Form found online at httplwww.aser: usda. gov/complaint filing cust. html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all oft thei information requested int the form. Send your completed complaint form orl letter to us by mail at U.S. Department of Agriculture,) Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior tot the meeting wille enable the City to make reasonable Adjudication," 14001 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax( (202)6 690-7442, ore email atp program.i intakeusda.goy." Revised. January 2014 arrangements to ensure accessibility to this meeting. 28CFR35.102.35.1047 ADA Title II) Agenda Special Mecting February 4,2025 Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) L. Discussion and possible action on approving Resolution # 01212025-05R authoring the submission ofa grant to the office of Governor for Rifle-Resistant Body Armor Grant. (Bruce Hickman, ChiefofPolice) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) M. Discussion and possible action on providing an overnight center (City of Poteet building) during nights when temperatures are at or below freezing. (Candace Perez, Counciloman PL.4) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) N. Discussion and possible action on reviewing and lowering the permit fees collected by the City of Poteet for residents and non-profit 501 c3 organizationsychurches, not to include fire inspection and health and safety permits. (Candace Perez, Councilwoman PL.4) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Non-Diserimination: Statement "Thisi institutioni is ane equal Opportunity provider ande employer. 6IPage Ifyouy wisht to filea Civill Rights program complaint of discrimination, complete the USDAI Program Discrimination Complaint Form found online at http/www.ascr. usda.s gov/complaint filing cust. htm!, or ata any USDA office, or call (866) 632-9992t to request thef form. You may also write a letter containing all of thei information requested int the form. Send your completed complaint form orl letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior tot the meeting will enable the City to make reasonable Adjudication, 14001 Independence. Avenue, S.W., Washington, D.C. 20250-9410, by fax (202)6 690-7442, ore email aty program.i intak-Qusda.gov." Revised. January2 2014 arrangements to ensure accessibility tot this meeting. 28CFR35.102.35.1047 ADA Title II) Agenda Special Meeting February 4,2 2025 Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise. L. Sanchez (Present but not voting) 0. Discussion and possible action on approving attendance of the 2025 Washington Trip for Mayor, City Council and staff and possible postponement or cancellation. (Melissa Popham, City Administrator) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) P. Discussion and possible action to allow the City Administrator to purchase equipment (backhoe/skid steer). (Melissa. Popham, Cily Administrator) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) VII. EXECUTIVE SESSION The City Council oft the City of] Poteet will convene into closed door session to discuss matters authorized by the Texas Government Code Section 551.071 consultation with the Attorney, and Texas Government Code Section 551-074 Personnel Matters A. Personnel Matters, City Administrator Melissa Popham 7/Page Non-Discrimination: Statement "Thisi institutioni is ane equal Opportunity provider: and employer. Ifyous wish to fileaCivill Rights program complaint ofd discrimination, complete the USDAI Program Discrimination Complaint Form found online at http/www.aser. usda. gov/complaint filing cust.htm!, or ata any USDA office, or call (866) 632-9992 tor request thef form. Your may also writea letter containing all ofi the information requested in the form. Send your completed complaint fomm or letter to us by mail at U.S. Department of Agriculture, Director, Ofice of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202)6 690-7442, ore email atp program.i intak-usda.gox." RevisedJ January 2014 arrangements to ensure accessibility tot this meeting. 28CFR35102.35.104, ADA Title II) Agenda Special Meetingl February 4,2025 The City Council oft the City of Poteet will reconvene into open session to consider and possibly take appropriate action on the closed-door: session item(s) A. Discussion and possible action on personnel matters, City Administrator Melissa Popham Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) VIII. COUNCIL COMMENTS. A. Councilmember Nick Vasquez B. Councilmember Henry Dominguez C. Councilmember Jeremy Fernandez D. Councilmember Candace Perez E. Mayor Pro Tem Crystal Bautista F.N Mayor Denise Sanchez IX. ADJOURNMENT Time: 2nd Motion For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) I,t the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board at City Hall of the City of Poteet, Texas, a place convenient and readily accessible to the general 8Page Non-Diserimination. Statement "Thisi institutioni is an equal Opportunity provider ande employer. Ifyous wish tot filea aCivill Rightsp program complaint of discrimination, completet the USDAI Program Discrimination Complaint Form found online atb http/www.ascr. usda. gov/complaint filing cust. html, ora ata any USDA office, or call (866) 632-9992 to request thet form. You may also write: a letter containing all of thei information requested int the fomm. Sendy your completed complaint form orl letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior tot ther meeting will enable the City to make reasonable Adjudication,' 14001 Independence Avenue, S.W., Washington, D.C. 20250-9410,by! fax (202)690-7442, ore email at program, intakAusdagov." Revised. January 2014 arrangements to ensure accessibility to this meeting. 28CFR35.1023510AADA Title IIj Agenda Special Meeting February 4,2 2025 public at all times and said Notice was posted on the following date and time; and remained sO posted continuously for at least 72 hours preceding the scheduled time ofs said meeting. S Abigayle R. Frautschi, City Secretary Posted by City Secretary Abigayle R. Frautschi, on this 31"h day of. January, 2025 at :30P.M. The Poteet City Council reserves the right to adjourn into Executive Session at any time to discuss any of the matters listed on the agenda, as authorized by Texas Government Code 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.0763 (deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). 9]Page Non-Discrimination. Statement "This institution is an equal Opportunity provider ande employer. Ifyouy wisht tot fileaCivil Rightsp program complaint ofd discrimination, completet the USDAI Program Discrimination Complaint Form found online at http/www.ascr: usda.s gow/complaint filing cust. htm!, or at any USDA office, or call (866) 632-9992t tor request thef form. You may also write a letter containing all of thei information requested in the form. Sendy your completed complaint form orl letter tou us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at 830)742-3574. Notification 48 hours prior tot ther meeting wille enable the City to make reasonable Adjudication, 14001 Independence. Avenue, S.W., Washington, D.C. 20250-9410, by fax (202)6 690-7442, or email: atp program.i intake@usda gov." arrangements to ensure accessibility tot this meeting. 28CFR3510235104ADA1 Titlel IIj Revised.) January 2014