Pre-Council Conference - February 4, 2025 - 9:30 a.m. MAIN CONFERENCE ROOM 1STF FLOOR - CITYHALL 1149 ELLSWORTH DRIVE, PASADENA, TX 77506 To discuss any or all oft thei following items: MAYOR JEFF WAGNER COUNCILMEMBERS RUBEN VILLARREAL BIANCA VALERIO PAT VAN HOUTE D District A D District B District D JONATHAN ESTRADA -District E DOLAN DOW ORNALDO YBARRA THOMAS SCHOENBEIN DistrictH District F District G EMMANUEL GUERRERO - District C AGENDA COUNCIL MEETING CITY OF PASADENA, TEXAS CITY COUNCIL CHAMBERS - 1STFLOOR 1149 ELLSWORTH DRIVE, PASADENA, TX 77506 February 4, 2025 - 10:00 a.m. 1) CALL TO ORDER 2) ROLL CALL OF MEMBERS 3) 4) 5) INVOCATION - Pastor of Music Jeff Nelson, Monument Baptist Church PLEDGES OF ALLEGIANCE - Councimember Pat Van Houte COMMUNITY INTEREST COMMENTS IN ACCORDANCE WITH CHAPTER 551.0415 OF THE GOVERNMENT CODE; IE. - expression of thanks, congratulations, or condolences; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or ar reminder about an upcoming event organized or sponsored by the governing information regarding a social, ceremonial, or community event; and announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the other citizen; body; agenda. Agenda 02-04-25 6) CITIZENS WISHING TO ADDRESS COUNCIL 7) DOCKETED CITY COUNCIL HEARINGS 8) PRESENTATION OF PROCLAMATIONS, AWARDS AND COMMUNITY EVENTS (A) Service Award Martha O'Daniel 25 years Health 9) PROPOSALS FOR CITY BUSINESS 10) PRESENTATION OF MINUTES 11) PRESENTATION OF MINUTES OF SPECIAL MEETINGS - January 28, 2025 - 6:00 p.m. 12) CONTRACT CHANGE ORDERS 13) PROGRESS PAYMENTS (A) Contractor: Amount: Project: Project No.: JC Stonewall Constructors LP Police Range Storage Building Estimate No.: Eleven & Final (11 & Final) $30,833.54 P014 Ordinance No.: 2024-006 Estimate No.: Ten (10) (B) Contractor: Amount: Project: Project No.: C) Contractor: Amount: Project: Project No.: Mar-Con Services, LLC $78,985.75 S140 2024 Annual Paving & Drainage Improvements Ordinance No.: 2024-022 Estimate No.: Ten (10) Mar-Con Services, LLC $54,317.01 D062 2024 Annual Paving & Drainage Improvements Ordinance No.: 2024-022 Estimate No.: Three (3) (D) Contractor: Amount: Project: Project No.: Ordinance No.: 2024-144 (E) Contractor: Estimate No.: Five (5) Amount: Project: Project No.: Ordinance No.: 2024-078 Mar-Con Services, LLC. $17,838.35 S198 Flamborough Drive Bridge Repairs Mar-Con Services, LLC. $236,042.68 D066 Red Bluff Road Drainage Improvements Agenda 02-04-25 2 Contractor: Amount: Project: Project No.: McKinney Construction, Inc. Estimate No.: Fourteen (14) $44,222.50 W066 2022 Citywide Waterline Improvements Ordinance No.: 2022-095 (G) Contractor: Estimate No.: Six (6) Amount: Project: Project No.: Teamwork Construction Services, Inc. $82,875.15 F011/F014 Construction of Median Cut and Cross Overs Ordinance No.: 2024-058 Estimate No.: Eleven (11) (H) Contractor: Amount: Project: Project No.: Ordinance No.: 2023-172 Contractor: Estimate No.: Thirteen (13) Amount: Project: Project No.: Teamwork Construction Services, Inc. $75,575.12 D042 Browning Subdivision Drainage Improvements (I) W.W. Payton Corporation $190,622.53 W070 Cascade Water Tank Improvements Project Ordinance No.: 2022-125 14) FINANCE RESOLUTION NO. 2919 MISC. CLAIMS & INVOICES 15) PERSONNEL CHANGES (A) REGULAR EMPLOYEES (B) FINANCE DEPARTMENT EMPLOYEES (C) ADMINISTRATION CHANGES IN PERSONNEL (D) INTRODUCTION OF NEW CITY EMPLOYEES 16) MAYORAL APPOINTMENTS 17) CITY BOARDS AND COMMISSIONS REPORTS 18) REPORTS OF COMMITTEES 19) MAYOR'S REPORT (A) ORDINANCES Agenda 02-04-25 3 (1) FINAL READINGS ORDINANCE 2025-005 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and Binkley & Barfield, Inc. for design services for the 2025 Asphalt Overlay Program Project (CIP #S191) for a total appropriation of $550,000.00 from the General Fund Balance Account. (PROJECT DEVELOPMENT) ORDINANCE 2025-006 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Brooks & Sparks, Inc. for design services for Pendleton Ave. & Gilbert St. Paving & Drainage Projects (CIP #S149 & S150) for a total appropriation of $135,455.00 to be funded from the General Fund Balance Account. ORDINANCE 2025-007 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and B2Z Engineering, LLC. for design services for Ellaine Ave. Paving & Drainage Project (CIP #S210) for a total appropriation of $182,040.52 to be (PUBLIC WORKS DEPARTMENT) funded from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-008 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Agility Engineering and Management, Inc. for design services for Arno St. Paving & Drainage Project (CIP #S208) for a total appropriation of $97,000.00 to be funded from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-009 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Entech Civil Engineers, Inc. for Design services for Perez Road Reconstruction & Cleveland St. Paving and Drainage (CIP #S185 & S221) for a total appropriation of $552,000.00 to be funded from the General Fund Balance Account. ORDINANCE 2025-010 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Ally General Solutions, LLC. for design services for Glenn Ave. Paving & Drainage Project (CIP #S176) for a total appropriation of $116,610.80t to (PUBLIC WORKS DEPARTMENT) be funded from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-011 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and Atser, L.P., for Geotechnical Investigation Services for Multiple Paving & Drainage Projects (CIP #S149, S150, $171, S176, $185, S186, S208, $210 and S221) for a total appropriation of $37,374.00 funded from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-012 - An Ordinance authorizing and approving a contract by and between the City of Pasadena, Texas, and Ally General Solutions, LLC for Surveying Services for Multiple Paving & Drainage Projects (CIP #S149, S150, $171, S176, S185, S186, $208, S210 and S221) for a total appropriation of $153,786.00 funded from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) Agenda 02-04-25 4 ORDINANCE 2025-013 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Sirrus Engineers, Inc. for design services for Lawrence Ave. PhaselProject (CIP #S171) for ai total appropriation of $82,460.00 from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-014-A Authorizing and approving a contract by and between the City of Pasadena, Texas, and T Construction, LLC for the 2025 Citywide Waterline Replacement Project (CIP #W074) for a total appropriation of $1,952,415.15 from the System CIP Fund Balance Account. (PROJECT DEVELOPMENT) ORDINANCE 2025-015 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and T Construction, Inc. for the 2025 Citywide Sanitary Sewer Rehabilitation Project (CIP #WW071) for a total appropriation of $1,957,940.50 from the System CIP Fund Balance Account. (PROJECT DEVELOPMENT) ORDINANCE 2025-016 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and LJA Engineering, Inc. for design services for the Animal Shelter Generator Project (CIP #M062) for the City of Pasadena for a total appropriation of$140,000.00 from the General CIP Fund Balance Account. (PROJECT DEVELOPMENT) ORDINANCE 2025-017 - Authorizing and approving extension of annual contract for Automotive & Light Truck Transmission Repair or Exchange for a period of one year approved by Ordinance 2024-009 between the City of Pasadena, Texas, and A-1 DTS Corporation. MAINTENANCE SERVICES) ORDINANCE2 2025-018-An Ordinance authorizing and approving extension of an annual contract for flexible base materials for a period of one year approved by Ordinance 2022- 235 and extended by Ordinance 2024-029 between the City of Pasadena, Texas, and Texas Materials Group, Inc. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-019 - Authorizing and approving extension of annual contract for the purchase of Fuel, 87% Octane Reformulated Unleaded Gasoline w/10% ethanol and ultra-low Sulphur #2 Diesel/Low Emission for a period of one year approved by Ordinance 2024-027 between the City of Pasadena, Texas, and Tartan Oil, formerly Saratoga Rack Marketing. MAINTENANCE SERVICES) ORDINANCE 2025-021 - Authorizing and approving a contract between the City of Pasadena, Texas, and Landscape Art, Inc. for City Hall Landscape and Irrigation Project (CIP #M057) for the City of Pasadena. (PARKS AND RECREATION DEPARTMENT) Agenda 02-04-25 5 ORDINANCE 2025-022 - Authorizing and accepting an award from the FY24 Edward Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, in the amount of $63,148.00to be used to fund a continuation of the Pasadena Police Department Tactical Patrol Program. (POLICE DEPARTMENT) ORDINANCE 2025-023 - Authorizing and approving the purchase by the City of Pasadena, Texas, and installation of an inclusive free-standing playground structure to add an additional feature to Sunset Park from Fun Abounds, Inc. using the BuyBoard Contract #679-22; and appropriating the amount of $166,287.32. (PARKS AND RECREATION DEPARTMENT) ORDINANCE 2025-024 - Authorizing and approving a contract between the City of Pasadena and Hancock Pool Services to replaster the Red Bluff Pool using BuyBoard Contract #701-23, for a total appropriation of $135,003.75. (PARKS AND RECREATION DEPARTMENT) ORDINANCE 2025-025 - Authorizing and approving extension of an annual contract for security services for a period of one year approved by Ordinance 2022-204 and extended by Ordinance 2023-236 between the City of Pasadena, Texas and S &S Investigations, Inc. (CITY MARSHAL) ORDINANCE 2025-026 - Approving the sale of lots Twenty-two (22), Twenty-three (23), and Twenty-four (24), in Block "B", of G.A. Brown's Subdivision of Block 115, Outlot 21, int the City of Pasadena, a subdivision in Harris County, Texas, according to the map or plat thereof recorded in/under Volume 855, Page(s) 260-261 of the Deed Records of Harris County, Texas, (Also known as 606 Witter, 604 Witter, and 602 Witter, Pasadena, Texas), to Angel E. Gonzalez, for the amount of $189,000.00. (PLANNING DEPARTMENT) ORDINANCE 2025-027- - Authorizing the Mayor of the City of Pasadena, on behalf of the Pasadena Police Department, to accept a grant award from the State of Texas, Office of the Governor, FY24 Justice Assistance Grant Program-PD Digital Intelligence Unit award int the amount of $52,000.00. (POLICE DEPARTMENT) ORDINANCE 2025-028 - Authorizing and approving a contract between the City of Pasadena, Texas, and Library Interiors of Texas, LLC to purchase and install mobile bookshelves at the Fairmont Library, using Choice Partners Cooperative Contract #23/022MF-14 for a total amount of $169,571.53. (LIBRARY) ORDINANCE 2025-029- - An Ordinance accepting, approving and adopting the valuation and assessment of Industrial District properties lying within the extraterritorial jurisdiction of the City of Pasadena for the 2024 tax year; and, based upon the provisions of the contract agreements, distributing the applicable funds in the appropriate general fund accounts of the City;providing for a repealingo clause; andcontaining: a severability clause. (CITY CONTROLLER) Agenda 02-04-25 6 ORDINANCE 2025-030 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and MBCO Engineering, LLC. for design services for Rosemead Paving & Drainage Project (CIP #S186) for a total appropriation of $151,840.00 to be funded from the General Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-031 - Authorizing and approving an agreement between the City of Pasadena, Texas, and Carahsoft Technology Corp. for a one (1) year subscription to Procore, utilizing the Texas Department of Information Resources (DIR) Contract #DIR- TSO-4288, which was competitively bid and awarded according to State law; and appropriating the amount of $125,571.50. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-032 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and Gerry De Camp, P.E., PTOE for design services for the 2025 Traffic Mobility improvements Project (CIP #T021); and appropriating the amount of $85,310.00. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-033 - Authorizing and approving agreement with CenterPoint for the temporary removal, installation, and relocation of facilities as part of the Glenmore Ditch Bridge Replacement - Portsmouth Street Project (CIP #S147) and appropriating the amount of $18,560.00 from the General CIP Fund Balance Account. (PUBLIC WORKS DEPARTMENT) ORDINANCE 2025-034 - Authorizing and approving extension of an annual contract for the purchase of automotive repair parts and supplies for a period of one year approved by Ordinance 2023-026 and extended by Ordinance 2024-005 between the City of Pasadena, Texas, and Chastang Ford, Helfman Ford, Monument Chevrolet, Parts Authority LLC, and Allen and Kerber Auto Supply. MAINTENANCE SERVICES) 2) FIRST READINGS (A) Authorizing and approving the Animal Control and Adoption Department to procure veterinary services on an as-needed basis and allowing for the disbursement of funds in connection with those services received. (HEALTH DEPARTMENT) (B) Authorizing and approving a contract between the City of Pasadena, Texas, and Hahn Equipment Co., Inc. to purchase and install a new Xylem E-XC pump for the Crenshaw Water Plant for a total appropriation of $108,136.00. (PUBLIC WORKS DEPARTMENT) (C) -- Authorizing and approving an Encroachment Agreement between the City of Pasadena, Texas, and Kinder Morgan Crude & Condensate LLC related to the Sycamore Water Plant Improvements Project (CIP #W071). (PUBLIC WORKS DEPARTMENT) Agenda 02-04-25 7 (D) Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Gannett Fleming, Inc. for professional services for Lift Station Evaluation Services for a total appropriation of $150,000.00 to be funded from the System Fund Retained Earnings Account. (PUBLIC WORKS DEPARTMENT) (E) Amending Ordinance 2024-006, which authorized and approved a contract between the City of Pasadena, Texas, and. JC Stonewall Constructors, LPf for construction services as described in Ordinance 2024-006 for the Sim Tac Building (CIP #P016) for an additional appropriation of $48,458.00 from the Crime Control and Prevention District Fund. (PROJECT DEVELOPMENT) related to the Golf Course projects. (PROJECT DEVELOPMENT) (F) Authorizing and approving appropriation of $25,000.00 for City of Houston fees (G) Authorizing and approving extension of an annual contract for vehicle body repair and painting services for a period of one year approved by Ordinance 2023-043 and extended by Ordinance 2024-026 between the City of Pasadena, Texas, and Pasadena Auto Collision. MAINTENANCE SERVICES) (H) Authorizing and approving an increase to stipend from $50.00 to $150.00 a month to the Civil Service Commission Board members to attend monthly, or as otherwise scheduled. (HUMAN RESOURCES) (3) EMERGENCY READINGS (4) ISSUANCE OF OBLIGATIONS (B) RESOLUTIONS (A) A Resolution confirming the Mayor's appointment of Mike Hawn, Animal Control Officer, as the Local Rabies Control Authority (LCRA) for the City of Pasadena in accordance with the State of Texas Rabies Control Act of 1981 and Texas Health and Safety statutes. (ANIMAL CONTROL) (B) Authorizing the Pasadena Police Department to apply for the Office of the Governor, FY25 State Homeland Security Program Grant in the amount of $33,096.00. (POLICE DEPARTMENT) (C) Authorizing and approving the Pasadena Public Library to apply for HEB's Community Investment Program Grant to assist with expenses related to library programming in 2025. (LIBRARY) Agenda 02-04-25 8 (D) Accepting in-kind donations from Panaderia Tierra Caliente (cake and sweet bread), Tepatitlan Bakery (cake), Bubba's 33(four pizzas and two family packs), Pasadena Little Theater (two tickets), Cinemark Hollywood Theater (four tickets), Montag's Games ($20 gift certificate), Urban Air Adventure Park (four passes), Loren Cisneros (two gift sets), Leonard Pohler ($45 ingift cards to Walmart and Aldi) Dimensions Comics (action figure), America Cinemas Pasadena (10 tickets), Joy Real Estate Group ($50 Fandango gift card), Pizza Patron (four pizzas), Disney on Ice (four ticket vouchers) and Whataburger (400 coupons). (LIBRARY) (E) Accepting in-kind donations from the Friends of the Pasadena Public Library (valued at $1,883.69); and Bay Area Council on Drugs and Alcohol (valued at $752.27). (LIBRARY) (F) Approving the financial report of investment activities submitted by the City of Pasadena for the fiscal quarter ended December 31, 2024. (CITY CONTROLLER) (G) Accepting an in-kind food donation valued at $250.26 from McDonald's to serve as breakfast for the Parks and Recreation Department Staff Retreat on January 15, 2025. (H) Accepting an in-kind food donation valued at $917.00 from Chick-fil-A to serve as lunch for the Parks and Recreation Department Staff Retreat on January 15, 2025. (I) AF Resolution amending Resolution 2023-082, which accepted for and on behalf of the City of Pasadena, Texas, a gift deed from Joseph G. Dow, Dolan J. Dow, Darnell J. Dow, Dacia M. Dow-Dietlin, Delena M. Dow-Lay, Dakrin J. Dow and Daphne M. Dow for a 0.6375 acre tract of land out of block 4 of the J.O. Ross Subdivision, as recorded in volume 9, page 17 of the Map Records of Harris County, and part of a 46.067 acre tract described as Tract III, PARENT TRACT, out of the H.C. Burnett Survey Abstract-1063, (PARKS AND RECREATION DEPARTMENT) (PARKS AND RECREATION DEPARTMENT) Harris County, Texas, recorded on January 24, 2025. (PARKS AND RECREATION DEPARTMENT) (J) A Resolution amending Resolution 2024-219, which authorized a Memorandum of Understanding between the City of Pasadena (CITY) and the Pasadena Independent School District (PISD) establishing the terms and conditions under which the City and PISD will collaborate to place an outdoor warning siren at schools located within PISD. (K) A Resolution amending Resolution 2024-220, which authorized a Memorandum of Understanding between the City of Pasadena (City) and Harris County Precinct 2 (County) establishing the terms and conditions under which the City and County will collaborate to place an outdoor warning siren at locations within the County. (EMERGENCY MANAGEMENT) (EMERGENCY MANAGEMENT) 20) OTHER BUSINESS 21) EXECUTIVE SESSION Agenda 02-04-25 9 22) ADJOURNMENT BY THE PRESIDING OFFICER 00- /S/ AMANDA F. MUELLER CITY SECRETARY /S/, JEFF WAGNER MAYOR Thought for the Week "A champion is defined not by their wins, but by how they can recover when they fall." Serena Williams a Agenda 02-04-25 10 FINANCE RESOLUTION NO.2919 Date: February4,2025 Page: 1of5 WHEREAS the checks issued by the City Controller of the City of Pasadena, which are annexed hereto and incorporated herein for all purposes, are: submitted tot the Mayor and City Council oft the City of Pasadena, NOW1 THEREFORE, BEITR RESOLVEDI BY THE CITY COUNCIL OF THE CITY OF PASADENA, THAT the checks issued byt the City Controller oft the City of Pasadena, annexed hereto and incorporated herein for all purposes, arel hereby ratified and approved, asi issued. PASSED by the City Council oft the City of Pasadena, Texas, inr regular meeting at the City, ont this 4s day of February 2025. APPROVED on1 this 4s day of February: 2025 JEFF WAGNER Mayor CityofPasadena, Texas ATTEST: AMANDA MUELLER City Secretary Cityo of Pasadena, Texas JAY W. DALE City Attorney City of Pasadena, Texas Page 1of5 CIYCOMTROUERSOFRCE CIYOFPASADENA ACCOUNTS PAYABLE 01/22/20251 THROUGHO 02/04/2025 AMEGYB BANKO OF1 TEXAS VENDORE VENDORNAME 121710 AMF FAMILY UFE ASSURANCE COMPANY 121750 121112 EQUI-VESTL LOANU 121113 IMVESCOINVESIMENTS SERVICEI INC 421278 MICHIGANS STATE DISBURSEMENT UNIT 41381 NEWJ ERSEYF FAMILY: SUPPORTE PAYMENT 121271 OHIOCHILDS SUPPORTF PAYMENTO CENTRAL 121739 PASADENAP POLCEC OFFICERS' UNION 121742 POLICEA ANDF 421738 PPOU- LOCAL PAC1 1114 SUBTOTAL- EMPLOYEE DEDUCTIONS CHECKS W43372 2727G GERSTI NERN uC W43327 6804P W43334 ABIMAEL, BARRERAV VILLA W43317 ACEVEDOE BAROCIO, JESSICA W43360 AHRBERG, JALEN NOORIAN W43312 ALVAREZ, JOSAFAT ZEPEDA W43366 ARAI, SUHAO ODEH W43319 ARAUIO, MANUELA ALFONSO W43409 ARREDONDO, VICTORA MANUELIR W43403 BERNABE, JOSEA ANGEL W43410 BIDDLE, DAVID W43371 BLACK FRIDAY CLOSE OUT DEALS W43415 BONILLA, W43306 BRAVO, ESAIDAVID W43373 CARLOS, ANTONIO W42693 CASTRO, VINCENT ALLEN W43313 CASTROSEGAL, JOSEPHV WILLIAM W43361 COMMERCIALE PARTNERS W43362 DIAZ, WILSON LLULK IOR W43396 DIOSDADO, MARIAM M W43381 DISCH, SHIRLEYD DARLENE W43404 ESPERICUETA, JESUS GUADALUPE W43323 FAIRBOURNE PERRYU uC W43397 FLORES, CLAUDIA LOPEZ W43411 FORCE W43402 FUENTES JESUS W43380 W43367 GARCIAN W43345 GARZA, ELAINEL LORI MARCOSIR W43329 GARZA, MONICAI ORS SAMUEL W43318 HAGBERG, DIMITRAT TSIOUFI W43324 HARRIS, JOEV ANITAG W43325 HEAD, PATRICK KEEFE W43398 W43407 HILL, LINDA W43326 IRART TRUSTI FBOJ JOHNI KALDOR W43342 JAMAIL SMITHCONSTUCTION W43401 JAMAIL SMITH CONSTUCTION W43309 W43328 JILGAR W43311 LOPEZ, W43369 LUNA, W43376 MARTINEZ, AURORA NAVIL W43405 MARTINEZ, FRANCISCAB W43416 MCCLEISTER, THOMAS JAMES W43414 MÇFARLANE, GREGORYA ANGUS W43363 MEZA, ADRIAN W43412 MIVELAZ,LOUIS) W43346 MONTANO, RAUL! JR W43305 NASRA, EUIASN RIMA W43395 OVERTON, KEITHT THOMAS W43316 PANUCO, ANAC CECILIA W43392 PENASA AUTOT TRANSMISSION W43406 PIPELINER PIZZA W43393 PROTEINE BARM MARAVILLA W43377 RAM2I INVESTMENTS LIC OR W43344 W43359 W43307 RINCON-R RODRIGUEZ, EDWINL W43308 ROMAN NUNEZ, MARIAI DEL CARMEN W43379 RSHOUSTON OWNER: ,LP W43364 RSHOUSTON OWNERL LP W43332 W43374 SAUCEDO, W43365 SERRANO, OOLORES W43331 SIMONTON, JAMES) KEITH W43310 SKYLARKI INVESTMENTSLC W43333 SONIC DRIVE W43335 STANCZAK, BRIAND DAVID W43413 STANCZAK, BRIAND DAVID W43330 TAMEZ W43368 TEAL, JOSEPHINEA W43315 TONNESSEN, KEITH RUSSELL W43408 TU, BACCHAN W43322 TULUS, EARL W43343 VASQUEZ, CORINA PURPOSEO OFPAYMENT EMPLOYEEL DEDUCTIONS EMPLOYEED EMPLOVEED DEDUCTIONS EMPLOVEE DEDUCTIONS EMPLOYEEC DEDUCTIONS EMPLOVEED DEDUCTIONS EMPLOYEEC DEDUCTIONS EMPLOYEE DEDUCTIONS EMPLOYEEC EMPLOYEE DEDUCTIONS UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND REFUND BREFUND BREFUND REFUND REFUND JBREFUND REFUND REFUND REFUND REFUND REFUND REFUND REFUND BREFUND UBREFUND UBREFUND BREFUND UBREFUND UBREFUND REFUND UBREFUND UBREFUND JBREFUND UBREFUND BREFUND BREFUND BREFUND REFUND UBREFUND BREFUND UBREFUND Ver REFUND UBREFUND BREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND BREFUND REFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND UBREFUND AMOUNT 12,291.25 102.20 1,299.49 150.00 251.26 166.00 70.62 15,948.19 5,162.48 536.00 35,977.49 650.00 556.24 90.68 95.39 28.40 72.10 25.05 305.91 216.18 14.88 36.00 118.27 8.17 105.90 150.00 112.46 62.28 64.29 69.32 19.63 93.56 117.27 560.11 71.66 286.54 36.48 65.98 105.26 45.85 100.00 60.34 569.09 691.17 95.34 45.64 1,290.46 558.36 592.66 46.35 599.37 49.18 108.85 110.63 48.45 40.12 85.82 85.32 101.20 25.05 655.71 135.48 62.28 100.00 228.22 118.27 26.16 38.22 28.16 67.08 195.55 63.72 84.97 63.72 70.52 31.97 12.75 59.55 881.05 29.52 62.28 125.00 81.62 26.90 46.96 639.33 125.00 STATE, MARIA NANCY OR ROSALINDA CASAL DE RESTAURACION HOMES DOUGIASC RUBEN Page W43314 WALKER, FLORAS SNEED W43320 W43336 W43417 WFI MANAGEMENT, LLC W43341 WHITE, TANNER MICHAEL W43375 ZAGORSKI, NICHOLASROSS W43321 ZAYID, MARSHOUD W43394 SUBTOTAL- MAILEDF FOLLOWINGI THEC 42137 BARAJAS 42443 43389 43385 CURTIS SR 37438 AARON DOUGLAS 40389 ERINDRYE 00001113 JIMMYL 39806 HERRERA 42738 31616 ANAYA, ANN 43387 MENA 43388 BRYON MOSS 37276 CAITLYN MURILLO 37437 DARWINP PRATER 38551 39997 RUBIRAZO 8769 NATALIREVES 37741 AMYF ROMERO 36322 ALEXA DENISES SANCHEZ 33312 DWIGHTT THOMAS 14702 JOSUET TOVAR 41219 43183 ROSALYN WEST 37538 ASHLEYI ILLIAMS 40703 BRODERICKY WILLIAMS SUBTOTAL- TOB BE MAILEDF FOLLOWINGT THE COUNCILA 19965 CAPITALE BANK CARD SERVICEC CENTER SUBTOTAL- CHECK AVOIDL LATEF FEES 00010879 SERVICE 00008029 9289 PALSLOCKSMITH 36635 AAROVARK 00004763 ABCD 22569 ACCURATE 35568 ACTIONT INC 22567 ACUSHNET 00006168 AIRGAS 22124 ALLENA ANDI KERBER AUTO SUPPLY 00004055 ALTECI INDUSTRIES 32349 AMAZONO CAPITALS SERVICES, INC. 41386 OF5 SCRUGGS 00005616 AMIGOSL SERVICES 21299 ARKKE LLC 15117 ARMSTRONGF 10889 ASSOCIATEDS SUPI cou INC. 40364 ASSURANCE ELECTRIC, LLC 39444 SELECTIVE GIFTI NSTI TUTE, INCO DBA 33891 AZTECR RENTALO CENTER, INC 00000765 00003730 B&1 00020117 BAKER PA 00000833 BAKER TAYLO INMENT 29637 BATTL CONCRETE 00003689 BAYA AREA RENTALS 00007380 BERG-OUVERA 16895 9699 BINKLEY& BARFIELD 00020920 BINSWANGER GLASSO COMPANY 00006357 BRENNTAG SOUTHWESTI INC 26009 BUSINESS FLOORINGP PARTNERS, LLC B2400819 CABRERA, ELVIN 00004422 CDWG GOVERNMENTIN INC 00051420 ENERGY 42558 CHARUEH HINDSV WRECKERS SERVICEI INC 00003055 CHASTANGSE BAYOU FORD1 TRUCK 00031601 CHLORINATOR 00030919 CITYO OFS SEABROOK 00001867 CLARKO CONDONA ASSOCIATES 00006279 CNPH HOUSTONE ELECTRICUC 00006279 CNPH 12367 COBURNSS SUPPLY 14217 COMPETTIVE CHOICE, INC. 33634 CONCEPTE ENGINEERS, INC 00091358 CORE 82400680 CORIABUSTOS, GIANNCARLOHUMBE B2400163 CORRALES, EDUARDOA ANTONIO B2400164 CORRALES, EDUARDOA ANTONIO 00005292 DATAVOX 00040501 DEALERSELECTRICALS SUPPLY 00003537 DELLN MARKETINGIP 43141 HOLLY DENSLOW 10189 DOGGETTH HEAVYI MACHINERYS SERVIÇES 00200012 OSHS CENTRALI MC2004 EADYINC 24483 00007351 ELEVATORT 16750 ENGIER RESOURCES UBREFUND UBREFUND UBREFUND UBREFUND EFUND REFUND REFUND UBR PALG GYMC PALG GYMC PALG GYMCONTRACTOR PALG GYMC CONTRACTOR PALO GYM PALO GYM PALO GYM PALG PAL PALO GYMG PALG GYMG CTOR PAL PALO PALO PALG PALG PALG GYMO PALG GYMC CONTRACTOR PALG PALG PALG GYMCONTRACTOR PALG GYMO CONTRACTOR PALG GYMO CONTRACTOR PALC GYMCONTRACTOR PALC GYMC CONTRACTOR TRAVELE EXP,A MEMBERSHIP, CHRISTMAST TOYS, BAPPAREL TOWINGO CHARGES PHONEC CHGS 12/9 01/08 REKEYLOCKS KBTE BREACHING TOOL BAYD DOORF REPAIRS WAREHOUSEI TOWING CHARGES GOLFN MERCHANDISE ARGON/HELUME RENTAL 24-005 REPAIRI PARTS VEHICLE REPAIRS SVCS PORTABLET TABLES ITEMS LANG SUBS TO1 11/30/24421 FORENSICSE EXAMINATION REPAIR PARTS INSTALLE ELECTRICAL SERVICEA AWARDS EQUIPE REPAIRE PARTS OOKS 18 CONCRETE 19-0391 12/31/24#16 TO1 12/31/24H2 DOORFILM CHLORINET TANKS 6THFLOORE FLOORING COURTE BONDE REFUND IPADD DOCKINGS STATIONS GAS USAGE 12/18-01/23 TOWINGO CHARGES 24-005 PARTS CMIORMATOWMATENAS SEWER RVICE-DEC 1881 12/31 ROLLOVERSVCS GASS INVENTORY 24-065 CONSULTING METERS COURT BONDF REFUND COURTB BONDR REFUND COURTB BONDF REFUND CONTROLE BOARD TRAILN 24-2690 DOCKINGS STATION C.E BARTONS SCULPTURE TROUBLESHOOTING TCEQT TESTINGF FORY vocs TOWINGO CHARGES 24-152T TO1 11/17/2412 ELEVATORS SVCCALL USAGE1 10/18-11/16/23 124.49 527,12 25.62 66.18 60.00 17.21 70.64 125.00 14,563.51 252.00 84.00 108.00 270.00 355.00 225.00 135.00 108.00 84.00 393.00 108.00 225.00 108.00 180.00 195.00 108.00 102.00 84.00 372.00 135.00 84.00 534.00 225.00 385.00 225.00 5,084.00 1,770.56 1,770.56 1,520.00 6,856.47 103.00 13,253.00 713.91 1,573.50 2,470.00 589.63 63.73 10,352.05 3,120.23 41645 2,998.90 186.00 4,870.50 942.58 260.29 2,995.00 670.00 397.58 4,391.90 2,620.00 3,890.98 2,982.91 748.75 1,278.75 1,213.10 914.35 10,797.16 1,638.00 7,100.00 46,440.39 5.00 779.05 12,448.20 5,022.50 1,364.71 323.55 2,246.24 10,285.00 1,824.30 2,499.00 1,308.30 443.76 17,500.00 167,879.92 75.00 200.00 200.00 2,468.01 14,129.80 1,140.00 25,000.00 1,213.06 1,656.00 2,090.00 79,842.50 435.84 46.40 LLC LC co. uc INC. RUSS8 & 22918 ENTECHCIVILE ENGINEERS, INC 82400780 ESPINOZA, CATHERINEI JENNETTE 43187 EWALDIILLCD DBAE EWALDK KUBOTA 11053 FARRWESTE ENVIRONMENTALS SUPPLYINC 00050570 FASTENAL COMPANY 00060504 FEDERALE 42496 8916 FIRETRON, INC. 00065230 FISHER: SCIENTIFIC 82400855 FLORES, PETEN MITCHELL B2400856 FLORES, PETEN MITCHELL 82400857 FLORES, PETEN MITCHELL 82400858 FLORES, PETEN MITCHELL 00001443 FLUIDI METERS SALES& SERVICEI INC 37363 FORENSICT TECHNOLOGY INC 36948 FORTRESS SECURITYL LLCI OBA OMNIFIRE 40356 FRIENDSWOOD FRAME ai INTERIORSLLC 38888 LLC 43384 ANAF T0011556 CLAUDIA 41439 GENSERVE 31452 WCAV WASTE SYSTEMI INCDBA 35126 GLOBALA ASSESISITEGRATEDUC 31646 IMPACTA PROMOTIONAL SERVICESD DBA 00232307 GRAINGER RAUL GRANADOS 00070852 GRISWOLDN MOWING LANDSCAPING 27214 GTST TECHNOLOGYS SOLUTIONS, INC 43382 PATRICIAH HARKINS 36717 HAWKINSINC 36576 INC 36154 HELM LLC 42807 HOLT TRUCKCENTERS OF1 TEXAS, LLC 00080055 HOME DEPOT 00005133 HEARSTN NEWSPAPERSILC 00002146 HOUSTONF FREIGHTUINER- WESTERNSTAR 00191601 00191601 39764 00090140 22352 MORALES, INC 00007566 16902 20839 KIMI 39649 KING 00110033 KNLOCHEQUIPMENT! SUPPLY 8639 KNOX COMPANY 23520 LCPERSONNELI INCI DBAL LABORE FINDERS 22952 LAKE COUNTRY CHEVROLET, INC 00030475 LARRY CERNOSEKE ENTERPRISESINC 00002677 SALESINC 00007720 UBERTYT TIRE LC 9193 LIONT TOTALCARE 34797 LONE STARF RECREATION OFT TEXAS, uc 00005051 LOWE'S 37539 SERVICES 24067 LYNNIAW. PULC 9309 MAR-CONS 00001090 MARTINA ASPHALT 00007283 MCKINNEY CONSTRUCTION 00001203 MEADORS STAFFING 00006165 MITCHELLI 00200913 00005076 MOTOROLA 00130218 MOTOROLAC COMMUNICATIONS INC. 00000892 MOWERSI INC 00006517 MUNICIPAL EMERGENCYS NC 25101 NATIONALE BUSINESSF FURNITURE,LLC 00140122 NATIONAL LEAGUEC OF CITIES 00002370 NOVUSV WOOD GROUP 34955 ODPB 00003972 OFFICEMAKERS, INC. 12535 ONS SITEC DECALS, LLC 28171 INTERAMERICA MOTOR, LLCC DBA 11209 PASADENAH HOME CENTER T1011299 MARIA PECINA 00007271 PGAL 00160822 PHILUPST TOWING &RECOVERY 00161887 PITNEYB BOWES 00161520 POTEET SERVICE 28194 PRECINCT2GETHER INC 20968 UIGHTWAVE, 00162113 PUMPS HOUSTON,INC. B2400806 JAYD 82400734 RANGEL, DIANA IRENE 00180504 REDS LOCKS SERVICE,INC 00003110 RESERVEA ACCOUNT 12415733 00006319 RICK'SLONES STARMUFFLER 11081 JOSHUAR RIOINGS 11564 RIDLEY'SV VACUUM JANITORIAL 41767 RISING STARI RECRUITING 22629 AMQUALITY CONSTRUCTIONUC 43386 DANIELR RODRIGUEZ 00181515 RON'ST 00007383 RICHARDHE ROWIANDJR 19427 S&5I INVESTIGATIONSA ANDS SECURITYIN 24-0671 TO1 10/24/24#4 COURT BONDF REFUND REPAIRE PARTS LEASE/MAINTI PROGRAM WAREHOUSE INVENTORY SHIPPINGO CHARGES REPAIRS 24-047 EXTGR RECHARGE COLLECTIONT TUBES COURT BONDF REFUND COURT BONDR REFUND COURTB BONDR REFUND COURTE BONDR REFUND WATER METERREPAIRS BRASSTRAXV WARRANTY ALARMSERVICES-IAN RETIREMENTS SHADOWB BOXES 24-128R SVCS RENTALE DEPOSITR REFUND RENTALO OEPOSIT REFUND GENERATORI MAINT RESIDENTIALI DUMPING BREACHINGE EQUIPMENT POLICES SUPPLIES TUITIONF REIMBURSEMENT MOWING/CLEAN-UP MAIL CODE 001 RENTAL DEPOSIT REFUND CHEMIÇALS 12/31/24#16 PARTS TOOLS PUBLICATION PARTS 23-181 20-103 1/10/25#43 SERVICES FY25 BUDGET B0OKS SURVEYS WAFERST F11P POUICE RANGE! STORAGEB BUILDING 24-0820 CONCRETE 24-2070 CANOPYEXTEND PARTS PARTS KEYDEFENDER PERSONNEL SERVICES VEHICLES TOWINGO CHARGES FUELP PUMPE REPAIRS RECYCUING REPAIRS SHADE FABRIC MAITENANCE MATERIALS PERSONNELS SERVICES SLI PHONE CALL 12/31/24#14 SERVICES PARTSN MANUAL RENEWAL 24-4 005F REPAIRPARTS 24-147 POUCE RADIOS COMMUNICATIONE EQUIP 2025 DUES 24-0 REEN WASTE OFFICE SUPPUES OFFICE FURNITURE VEHICLE ANDT RENTALD DEPOSIT REFUND 22-0781 TO 1/30/24# TOWINGO CHARGES 2-002EQUIPLEASE MADISON JOBES SENIORS NETWORKO COMM-F PUMP REPAIRS/PARTS COURT BONDI REFUND COURTE BONDI REFUND HARDWARES SUPPLIES MAILROOMP POSTAGE CONVERTERE REPAIRS TUITIONR REIMBURSEMENT MAINTENANCE MATERIALS PERSONNELS SERVICES 24-17581 176 DEMO/RECON RENTALD DEPOSITR REFUND TOWING CHARGES MOW 23-236 SECC OFFICERS 90,143.31 19250 115.29 18,523.40 41,805.37 5.59 957.15 1,359.25 1,709.32 94.50 45.00 45.00 45.00 1,925.00 17,995.00 54.14 1,417.82 432,111.20 100.00 150.00 1.200.00 2,57213 3,536.23 6,747.29 1,065.99 121.82 3,500.00 1,220.18 100.00 651.75 1,759.72 20,659.50 2,735.98 1,694.42 2,910.09 248.97 56,998.26 2,923.90 1,039,454.60 2,647.68 2,550.00 30,833.54 6,234.00 229,199.00 1,266.34 619.80 3,752.00 594.00 82,108.00 1,900.00 1,134.00 1,724.25 384.00 2,734.00 3,684.04 557.55 701.25 387,183.79 176.00 44,222.50 675.84 1,632.00 1,859.07 257,362.28 12,901.20 4,072.70 667.00 9,556.11 12,485.00 1,309.50 9,931.85 1,844.77 1,100.00 2,033.99 313.78 150.00 13,907.96 3,405.00 1,545.30 1,740.00 63.00 634.96 49,388.50 25.00 300.00 297.47 25,000.00 449.95 3,500.00 900.00 18,565.23 216,485.10 100.00 1,140.00 300.00 3,120.00 062/5140ORNGF PAVING, $198F ROUGHR REPAIRS, W066W WATERUNEI IMPROV uc Page 00190732 SAM'SCLUB 00007850 SARAHSHOUSE 00003135 SBIGOVIEMAMEMISOLPTONSI INC. 30275 SIGNATUREF GROUP, LLC 00190135 SIRCHIEF FINGERE PRINT LABORATORIES 00004250 SMART MATERIALSI INC 8992 SOUTHWIST SOLUTIONSG GROUP 18407 SPSTARTEXT TRUCK LC 00130660 SIERRAS SPRINGS 43106 SPIRITUSS SYSTEMS 00002121 STATE CHEMICALN MANUFACTURING co 00003869 STATE INDUSTRIALF PRODUCTS 22756 STRATEGICA AUTOMATIONS SERVICES, LC 00004100 STRUCTURALT INC 9840 SYSCOHOUSTON 42900 TARTAN OILI LLC 40335 TEAMWORKO CONSTRUCTIONS SERVICES, INC 42211 TECHMARKI INTERNATIC ONAL 00007950 TEXASA ABSTRACTS SERVICES 00007310 TEXAS DEPARTMENT OFL LICENSING 32894 TEXASN GROUP, INCO DBA 00200014 TEXAS MUNIÇIPALL LEAGUE T0806297 THEB BRIDGE OVERT TROUBLEDW WATERS 8395 THEP PLAYWELLO GROUPI INC 43338 THINK OUTSIDE THEC CLOSETLLC 21154 THIS DEERE DOESNT NAG 43383 MICHAELT TRAN 10664 TRANSUNION 00208541 TRANTEXT TRANSPORTATION 14819 TYLERT TECHNOLOGIES, INC. 35174 UCPP PHYSICIANS OF CENTRALT TEXAS 40918 UESP PROFESSIONAL SOLUTIONS 44,14C 10646 B2400417 URAZARSAGIC, JORGE B2400418 URAZARS SAGIC, JORGE 00006668 USABLUEE BOOK 10923 VOIANCE LANGUAGES 14058 00002071 07 00002071 00002071 00002071 00002071 00002071 38181 IGNS, LLC 10064 WATERWAYC CLEANUPS SERVICES 23961 WESTS SANITATIONS SERVICES, INC 26905 XEROXA FINANCIALS SERVICES T0216292 CYNTHIAZ ZERMENO 37635 COOPERI INCDBA SUBTOTAL-1 TOBEN MAILEDF FOLLOWING1 THEC COUNCIL MEETNG2.4.25 PERC CHECKF REGISTERC CKW> XX3824- XX4158 EVENTI MEMS 24-213SHELIER VMI WAREN MAINTR RENEWAL CHALLENGE COINS EVIDENCE BOX MORTARS SAND FILINGF LADDERR RACK WATER-DEC MEDICALE EQUIPMENT AEROSOLT TIERE PROGRAMT TIER FRAGRANCE CUBES-IAN ONSITES SUPPORT LADDERT TESTING FROZENN MEALS FUEL FREIGHT ANNUAL FÉE REHOUSING BFTI HEAVY DUTY1 TABLE 3/12 RENTALE DEPOSITREFUND TLOXP DATABASES SEARCHS SER GRINDLAZER REMOTER PROJN MGMT DRUGS GPRT TESTING RENTAL/SER COURTE BONDE REFUND COURTI BONDA REFUNO CHLORINET TESTING TANKI SER RVICE SERVICE SERVICE SERVICE SERVICE MARQUEEREPAIRS ISPECTIONS/MAIPIAN AIRFRESHENER EQUIPMENTL LEASE-DEC RENTALO REFUND 23-1951 TO1 12/31/24#13 1,084.67 7,182.40 43,296.88 605.50 2,103.98 366.00 2,313.00 1,500.00 1,590.73 2,994.65 268.29 211.10 2,118.87 7,449.40 869.20 72,882.61 158,450.27 559.00 467.00 25.00 7,899.60 11,214.00 2,440.29 3,489.14 75.00 5,175.00 100.00 979.80 20,970.00 7,520.00 2,259.00 1,986.80 1,045.24 300.00 100.00 1,386.02 918.63 190,62253 11,480.80 38,049.24 94255 51198 427.65 124.59 310.64 358.40 2,531.88 925.00 184.00 24,991.15 150.00 7,402.17 4,366,067.87 4423,463.43 D042E BROWING ORNGI IMPROVE & F011/F0141 MEDIAN CROSSC OVER TION PageSols ITEM ONE PERSONNEL REQUESTS February 4, 2025 A. REGULAR EMPLOYEES 1. RECOMMENDED EMPLOYMENT * Francisco Alvarez Thomas Anderson Aaron Dean Daniel Lopez 2. REINSTATEMENTS * 3. NOTICE OF SUSPENSIONS 4. NOTICE OF RESIGNATIONS Gissel Ascencio Holly Neil Bennett Cassandra Krebs Fabian Montalvo Tyree Mason Veronica Reyes Dylan Smith 5. NOTICE OF RETIREMENTS Anthony W. Rogers Sr. 6. NOTICE OF DEATHS B. FINANCE DEPARTMENT Utility Maintenance Technician I, Wastewater Maintenance, 30400-3650-3, $1,184.00 b/w, Utility Maintenance Technician I, Wastewater Maintenance, 30400-3650-1, $1,184.00 b/w, Utility Maintenance Technician 1, Wastewater Maintenance, 30400-3650-2, $1,184.00 b/w, Utility Worker , Steet & Bridge, 14400-3690-12, $1,160.00 b/w, effective 2/5/25 effective 2/5/25 effective 2/5/25 effective 2/5/25 PTI Recreation Attendant, Recreation Centers, Equipment Operatorl, Clean Streets, effective 1/4/25 PT Museum Specialist, Museums, effective 1/14/25 Parks Worker 1, Parks, effective 1/9/25 Street Cleaner II, Clean Streets, effective 1/16/25 Water Billing Assistant I, Water Billing, effective 1/23/25 Utility Worker I, Water Distribution, effective 1/27/25 Landscaper II, Landscaping, effective 1/31/25 effective 1/24/25 1. RECOMMENDED EMPLOYMENT 2. REINSTATEMENTS 3. NOTICE OF SUSPENSIONS 4. NOTICE OF RESIGNATIONS 5. NOTICE. OF RETIREMENTS 6. NOTICE OF DEATHS 7. ADMINISTRATMVE CHANGES IN FINANCE PERSONNEL A ADMINISTRATIVE CHANGES IN PERSONNEL Delete position 10700-1355-1, Buyer III, E03 and Create position 10700-1353-1, Buyer II, N11, effective 2/17/25 D. INTRODUCTION OF NEW EMPLOYEES Require Approval of Council PRE-COUNCIL MEETING CITY OF PASADENA January 28, 2025 - 5:30 p.m. MINUTES CALL TO ORDER Mayor' Wagner called the Pre-Council Meeting to order. Proceeded to go over the agenda. (19)- (A)-(2) - FIRSTI READINGS: Items D).(B).(S).D.w. (X).(Y).(Z), and (AA) - Mayor Wagner advised these items would be read separately with a consent vote. A short question/answer session followed with Councimember Ybarra, Mayor Wagner, and Amanda Mueller, City Secretary. ADJOURNMENT 5:35 p.m. - Mayor Wagner adjourned the Pre-Council Meeting. RECORD OF PROCEEDINGS SPECIAL COUNCIL MEETING CITY OF PASADENA January 28, 2025 - 6:00 p.m. CALL TO ORDER The regular Council Meeting of the City of Pasadena, Harris County, Texas, was called to order by Mayor Jeff Wagner. ROLL CALL COUNCIL PRESENT: Jeff Wagner - Mayor COUNCIL MEMBERS BIANCA VALERIO PAT VAN HOUTE District B District D JONATHAN ESTRADA DistrictE THOMAS SCHOENBEIN - DistrictH EMMANUEL GUERRERO - District C DOLAN DOW ORNALDO YBARRA DistrictF DistrictG Absent - Councilmember Ruben Villarreal. Also present at the Council table was Amanda Mueller, City Secretary. SPECIAL COUNCIL MEETING 1 Minutes: 01-28-25 6:00p.m. INVOCATION - Amanda Mueller, City Secretary PLEDGES OF ALLEGIANCE - Councimember Emmanuel Guerrero COMMUNITY INTEREST COMMENTS IN ACCORDANCE WITH CHAPTER Councimember Guerrero Welcomed everyone. Commented he hoped no one was 551.0415 OF THE GOVERNMENT CODE affected by the freeze. Councilmember Van Houte - Passed, no comment. Councilmember Estrada = Passed, no comment. Councilmember Dow - Stated it was good to see everyone at the meeting supporting local government. Councilmember Ybarra - Welcomed everyone. employees retiring; thanked them for their service. Councimember Valerio - Passed, no comment. CITIZENS WISHING TO ADDRESS COUNCIL Councilmember Schoenbein - Wished everyone a good evening. Recognized the Yen Rabe - Expressed her concern about the PISD School Board's decision to not fill a Cristina Womack - President & CEO, Pasadena Chamber of Commerce. Gave information on upcoming Pasadena Chamber events; advised that additional information can be found on the Chamber's website. Discussed the reasons the Chamber would like board vacancy. for the City to establish a strategic appointment process. Stephen Alvarez - Spoke about what he feels is corruption in Pasadena. Robert Jeter III - Spoke about the residency of a council member who resigned from one district to run for another. Questioned if Pasadena's Integrity Unit would be investigating this and if the money that was paid to this council member will be reimbursed to the city. Commented on previous council meetings where untrue statements were made to Maria Castillo - Commented on a cease and desist letter she received over comments that were made at previous council meetings. Remarked there needs to be better people Ty Smith = Discussed his views of oversite and censorship in Pasadena. Talked about the current construction at Partnership Park. Commented on the lack of parking spaces defame him. representing and speaking for the citizens. and how long the project is taking. SPECIAL COUNCIL MEETING 2 Minutes: 01-28-25 6:00p.m. Gaye Hart - Stated that Prayer Warriors United has been traveling all over tos share Jesus. Angel Cortes - Commented that it is ridiculous that Lone Star Texas is no longer a lone Read scripture 2 Chronicles 7:13-15. star. Spoke on his views of the integrity of identity. DOCKETED CITY COUNCIL HEARINGS PRESENTATION OF PROCLAMATIONS. AWARDS AND COMMUNITY EVENTS PROPOSALS FOR CITY BUSINESS PRESENTATION OF MINUTES - January 7, 2025 - 10:00 a.m. Councilmember Guerrero moved, seconded by Councilmember Estrada that the Minutes from the January 7, 2025 Council Meeting be APPROVED. MOTION CARRIED, PRESENTATION OF MINUTES OF SPECIAL MEETING - January 6, 2025 - 6:00 p.m. Councilmember Ybarra moved, seconded by Councimember Schoenbein that the Minutes from the January 6, 2025 Special Council Meeting be APPROVED. MOTION UNANIMOUS. CARRIED, UNANIMOUS. CONTRACT CHANGE ORDERS PROGRESS PAYMENTS (A) Contractor: Amount: Project: JTR Constructors, Inc. $119,863.13 Estimate No.: Sixteen (16) Project No.: WW083 Ordinance No.: 2023-015 (B) Contractor: Estimate No.: Eight (8) Amount: Project: Project No.: T019 Ordinance No.: 2023-233 (C) Contractor: Estimate No.: Nine (9) Amount: Project: Project No.: D048 Ordinance No.: 2023-141 Vince Bayou WWTP UV Disinfection Improvements Traf-Tex, Inc. $13,314.55 2024 Traffic Mobility Improvements Project SER Construction Partners, LLC $1,831,167.61 Cotton Patch Bayou Drainage Improvements SPECIAL COUNCIL MEETING 3 Minutes: 01-28-25 6:00p.m. (D) Contractor: Estimate No.: Three (3) Amount: Project: Project No.: S135 Ordinance No.: 2024-130 SER Construction Partners, LLC $1,695,083.73 Shaver St. Paving & Drainage improvements Phase III Councimember Dow moved, seconded by Councimember Ybarra that Progress Payments (A), (B), (C) and (D) be APPROVED. MOTION CARRIED, UNANIMOUS. FINANCE RESOLUTION - NO 2918 MISC. CLAIMS & INVOICES Resolution 2918 be. APPROVED. MOTION CARRIED, UNANIMOUS. Councimember Guerrero moved, seconded by Councimember Schoenbein that Finance PERSONNEL CHANGES (A) REGULAR EMPLOYEES (B) FINANCE DEPARTMENT EMPLOYEES (C) ADMINISTRATION CHANGES IN PERSONNEL (D) INTRODUCTION OF NEW CITY EMPLOYEES Councimember Estrada moved, seconded by Councimember Guerrero that Personnel Changes (A) be APPROVED. MOTION CARRIED, UNANIMOUS. MAYORAL APPOINTMENTS CITY BOARDS AND COMMISSIONS REPORTS REPORTS OF COMMITTEES MAYOR'S REPORT ORDINANCES FINAL READINGS FIRST READINGS ORDINANCE 2025-005 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and Binkley & Barfield, Inc. for design services for the 2025 Asphalt Overlay Program Project (CIP #S191) for a total appropriation of $550,000.00 from the Councilmember Estrada moved, seconded by Councilmember Valerio that Ordinance 2025-005 be passed on first reading only. MOTION CARRIED, UNANIMOUS. General Fund Balance Account. SPECIAL COUNCIL MEETING 4 Minutes: 01-28-25 6:00p.m. ORDINANCE 2025-006 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Brooks & Sparks, Inc. for design services for Pendleton Ave. & Gilbert St. Paving & Drainage Projects (CIP #S149 & $150) for a total appropriation of $135,455.00 to be funded from the General Fund Balance Account. Councimember Estrada moved, seconded by Councimember Valerio that Ordinance 2025-006 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-007 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and B2Z Engineering, LLC. for design services for Ellaine Ave. Paving & Drainage Project (CIP #S210) for a total appropriation of $182,040.52 to be Councimember Estrada moved, seconded by Councilmember Valerio that Ordinance 2025-007 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-008 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Agility Engineering and Management, Inc. for design services for Arno St. Paving & Drainage Project (CIP #S208) for a total appropriation of Councimember: Estrada moved, seconded by Councimember Valerio that Ordinance 2025-008 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-009 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Entech Civil Engineers, Inc. for Design services for Perez Road Reconstruction & Cleveland St. Paving and Drainage (CIP #S185 & $221) for a total appropriation of $552,000.00 to be funded from the General Fund Balance Account. Councimember Estrada moved, seconded by Councimember Valerio that Ordinance 2025-009 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-010 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Ally General Solutions, LLC. for design services for Glenn Ave. Paving & Drainage Project (CIP #S176) for a total appropriation of $116,610.80to Councimember Estrada moved, seconded by Councilmember Valerio that Ordinance 2025-010 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-011 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and Atser, L.P., for Geotechnical Investigation Services for Multiple Paving & Drainage Projects (CIP #S149, $150, S171, S176, S185, $186, $208, S210 and S221) for a total appropriation of $37,374.00 funded from the General Fund Balance Councimember Estrada moved, seconded by Councimember Valerio that Ordinance 2025-011 be passed on first reading only. MOTION CARRIED, UNANIMOUS. funded from the General Fund Balance. Account. $97,000.00 to be funded from the General Fund Balance Account. be funded from the General Fund Balance Account. Account. SPECIAL COUNCIL MEETING 5 Minutes: 01-28-25 6:00p.m. ORDINANCE 2025-012 - An Ordinance authorizing and approving a contract by and between the City of Pasadena, Texas, and Ally General Solutions, LLC for Surveying Services for Multiple Paving & Drainage Projects (CIP #S149, $150, S171, $176, S185, S186, S208, $210 and S221) for a total appropriation of $153,786.00 funded from the Councilmember Estrada moved, seconded by Councimember Valerio that Ordinance 2025-012 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-013 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and Sirrus Engineers, Inc. for design services for Lawrence Ave. PhaselProject (CIP #S171) for a total appropriation of $82,460.00 from the General Councilmember Estrada moved, seconded by Councimember Valerio that Ordinance 2025-013 be passed on first reading only. MOTION CARRIED, UNANIMOUS. **NOTE** Following the reading of First Readings 2025-005 - 2025-013, there was Councilmember Guerrero - Discussed the different streets that would be included in these projects. Commented that only nine of the projects listed will benefit the north side of Pasadena but he will vote yes on these items for the benefit of the city as a whole. Councimember Schoenbein - Commented that all of these projects are long overdue. Stated that many streets in Pasadena are over 50 years old and the city has to prioritize Councimember Van Houte - Stated there are differences in the number of projects from each district. Noted that the south side projects are getting overlays and although the north side has fewer projects, they will be getting concrete, sidewalks, and utility lines. Councilmember Estrada - Stated this is an initiative that has been talked about for years. Councilmember Ybarra - Noted streets in District G that are included in the planned ORDINANCE 2025-014 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and T Construction, LLC for the 2025 Citywide Waterline Replacement Project (CIP #W074) for a total appropriation of $1,952,415.15 from the Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-014 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-015- Authorizing and approving a contract by and between the City of Pasadena, Texas, and T Construction, Inc. for the 2025 Citywide Sanitary Sewer Rehabilitation Project (CIP #WW071) for a total appropriation of $1,957,940.50 from the General Fund Balance Account. Fund Balance Account. discussion as follows: what needs to be fixed and how it is fixed. Glad to see these street projects on the agenda. projects. System CIP Fund Balance Account. System CIP Fund Balance Account. SPECIAL COUNCIL MEETING 6 Minutes: 01-28-25 6:00p.m. Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-015 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-016 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and LJA Engineering, Inc. for design services for the Animal Shelter Generator Project (CIP #MO62) for the City of Pasadena for a total appropriation Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-016 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-017 - Authorizing and approving extension of annual contract for Automotive & Light Truck Transmission Repair or Exchange for a period of one year approved by Ordinance 2024-009 between the City of Pasadena, Texas, and A-1 DTS Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-017 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-018 - An Ordinance authorizing and approving extension of an annual contract for flexible base materials for a period of one year approved by Ordinance 2022- 235 and extended by Ordinance 2024-029 between the City of Pasadena, Texas, and Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-018 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-019 - Authorizing and approving extension of annual contract for the purchase of Fuel, 87% Octane Reformulated Unleaded Gasoline w/10% ethanol and ultra-low Sulphur #2 Diesel/Low Emission fora a period of one year approved by Ordinance 2024-027 between the City of Pasadena, Texas, and Tartan Oil, formerly Saratoga Rack Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-019 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-020 - An Ordinance granting to NuStar Logistics, L.P., the non- exclusive right, privilege, franchise and permit to lay, replace, construct, repair, maintain, operate, and remove one (1) 12-inch pipeline within the City of Pasadena routed on and across parcels of land the centerlines and routes of which are shown as attached and in accordance with plans and specifications heretofore filed with the Department of Public Works, and the Department of Planning; prescribing thet terms and conditions under which said right, privilege, franchise, and permit is granted; and providing for acceptance. Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-020 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-021 - Authorizing and approving a contract between the City of Pasadena, Texas, and Landscape Art, Inc. for City Hall Landscape and Irrigation Project of$140,000.00 from the General CIP Fund Balance Account. Corporation. Texas Materials Group, Inc. Marketing. (CIP #M057) for the City of Pasadena. SPECIAL COUNCIL MEETING 7 Minutes: 01-28-25 6:00p.m. Councilmember Ybarra moved, seconded by Councilmember Schoenbein that Ordinance 2025-021 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-022 - Authorizing and accepting an award from the FY24 Edward Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Office of. Justice Programs, Bureau of Justice Assistance, in the amount of $63,148.00to be used to fund a continuation of the Pasadena Police Department Tactical Patrol Councilmember Ybarra moved, seconded by Councilmember Schoenbein that Ordinance 2025-022 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-023 - Authorizing and approving the purchase by the City of Pasadena, Texas, and installation of an inclusive free-standing playground structure to add an additional feature to Sunset Park from Fun Abounds, Inc. using the BuyBoard Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-023 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-024 - Authorizing and approving a contract between the City of Pasadena and Hancock Pool Services to replaster the Red Bluff Pool using BuyBoard Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-024 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-025 - Authorizing and approving extension of an annual contract for security services for a period of one year approved by Ordinance 2022-204 and extended by Ordinance 2023-236 between the City of Pasadena, Texas and S&S Investigations, Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-025 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-026 - Approving the sale of lots Twenty-two (22), Twenty-three (23), and Twenty-four (24), in Block "B", of G.A. Brown's Subdivision of Block 115, Outlot 21, in the City of Pasadena, a subdivision in Harris County, Texas, according to the map or plat thereof recorded in/under Volume 855, Page(s) 260-261 of the Deed Records of Harris County, Texas, (Also known as 606 Witter, 604 Witter, and 602 Witter, Pasadena, Councimember Ybarra moved, seconded by Councilmember Schoenbein that Ordinance 2025-026 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-027 - Authorizing the Mayor of the City of Pasadena, on behalf of the Pasadena Police Department, to accept a grant award from the State of Texas, Office of the Governor, FY24 Justice Assistance Grant Program-PD Digital Intelligence Unit award Program. Contract #679-22; and appropriating the amount of $166,287.32. Contract #701-23, for a total appropriation of $135,003.75. Inc. Texas), to Angel E. Gonzalez, for the amount of $189,000.00. in the amount of $52,000.00. SPECIAL COUNCIL MEETING 8 Minutes: 01-28-25 6:00p.m. Councilmember Ybarra moved, seconded by Councilmember Schoenbein that Ordinance 2025-027 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-028 - Authorizing and approving a contract between the City of Pasadena, Texas, and Library Interiors of Texas, LLC to purchase and install mobile bookshelves at the Fairmont Library, using Choice Partners Cooperative Contract Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-028 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-029 - An Ordinance accepting, approving and adopting the valuation and assessment of Industrial District properties lying within the extraterritorial jurisdiction of the City of Pasadena for the 2024 tax year; and, based upon the provisions of the contract agreements, distributing the applicable funds in the appropriate general fund accounts of the City; providing for a repealing clause; and containing a severability clause. Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-029 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-030 - Authorizing and approving an agreement by and between the City of Pasadena, Texas, and MBCO Engineering, LLC. for design services for Rosemead Paving & Drainage Project (CIP #S186) for a total appropriation of Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-030 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-031 - Authorizing and approving an agreement between the City of Pasadena, Texas, and Carahsoft Technology Corp. for a one (1) year subscription to Procore, utilizing the Texas Department of Information Resources (DIR) Contract #DIR- TSO-4288, which was competitively bid and awarded according to State law; and Councimember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-031 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-032 - Authorizing and approving a contract by and between the City of Pasadena, Texas, and Gerry De Camp, P.E., PTOE for design services for the 2025 Traffic Mobility Improvements Project (CIP #T021); and appropriating the amount of Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-032 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-033 - Authorizing and approving agreement with CenterPoint for the temporary removal, installation, and relocation of facilities as part of the Glenmore Ditch Bridge Replacement - Portsmouth Street Project (CIP #S147) and appropriating the #23/022MF-14 for a total amount of $169,571.53. $151,840.00 to be funded from the General Fund Balance Account. appropriating the amount of $125,571.50. $85,310.00. amount of $18,560.00 from the General CIP Fund Balance Account. SPECIAL COUNCIL MEETING 9 Minutes: 01-28-25 6:00p.m. Councilmember Ybarra moved, seconded by Councilmember Schoenbein that Ordinance 2025-033 be passed on first reading only. MOTION CARRIED, UNANIMOUS. ORDINANCE 2025-034 - Authorizing and approving extension of an annual contract for the purchase of automotive repair parts and supplies for a period of one year approved by Ordinance 2023-026 and extended by Ordinance 2024-005 between the City of Pasadena, Texas, and Chastang Ford, Helfman Ford, Monument Chevrolet, Parts Councilmember Ybarra moved, seconded by Councimember Schoenbein that Ordinance 2025-034 be passed on first reading only. MOTION CARRIED, UNANIMOUS. **NOTE** Following the reading of all First Readings, there was discussion as follows: Councimember Schoenbein - Stated that one of the basic functions of being on the council is to support safety and infrastructure within the city. Noted some ofi the items that would be improving the infrastructure. Commented it is nice to see that there will be a Authority LLC, and Allen and Kerber Auto Supply. new generator for the animal shelter. EMERGENCY READINGS ISSUANCE OF OBLIGATIONS RESOLUTIONS RESOLUTION 2025-011 - Authorizing and approving a public auction for the sale of abandoned and confiscated vehicles and City Departments' rolling stock and equipment to be held on the following Saturdays in 2025: January 25, March 15, May 17, July 19, September 20 and November 15, beginning at 9:00 a.m. at the Fleet Maintenance Facility, 3124 Red Bluff Road, Pasadena, Texas, publication of the auction notices, authorizing the auctioneer's ten percent (10%) fee of the sale for abandoned and confiscated vehicles and City departments' rolling stock and equipment, and a five Councilmember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-011 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-012 - Accepting an in-kind donation of snacks for Movie & Snacks event valued at $45.00 from Humana for use by the Parks and Recreation Department in Councilmember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-012 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-013 - A Resolution by the City Council of the City of Pasadena, Texas, reappointing members Phillip Johnson, Bruce Leamon, John Eric Hebert and Paul Leteff to the Board of Directors of the City of Pasadena Crime Control and Prevention percent (5%) buyer's premium to be added to the final purchase price. connection with Madison Jobe Senior Center. District; and providing for severability. SPECIAL COUNCIL MEETING 10 Minutes: 01-28-25 6:00 p.m. Councimember Dow moved, seconded by Councimember Schoenbein that Resolution Councilmember Guerrero - Noted that many times he has voiced what he feels is a lack of transparency in appointing boardmembers. Stated he would be voting no on this item. Councilmember Valerio - Commented that she would also be voting no on this item. 2025-013 be passed, approved and adopted. MOTION CARRIED AS FOLLOWS: "Ayes" = Councilmembers Van Houte, Estrada, Dow, Ybarra, Schoenbein and Mayor Wagner "Nays" - Councilmembers Valerio and Guerrero RESOLUTION 2025-014 - Accepting a donation of $2,500.00 from The Kaneka Councimember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-014 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-015 - Accepting a donation of $2,500.00 from The Cadillac Fabrication of Texas for use by Volunteer Pasadena for Food Drive 2024. Councimember Dow moved, seconded by Councilmember Schoenbein that Resolution 2025-015 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-016 - Accepting funding to be used for the purpose of overtime reimbursement from the United States Department of Justice, United States Marshal Councimember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-016 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-017 - Authorizing the Pasadena Parks and Recreation Department Councimember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-017 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-018- - Authorizing the Office of Emergency Management to submit a grant application to the Houston Urban Area Security Initiative (UASI) for a Personnel Councimember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-018 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-019-Autnonzing the Office of Emergency Management to submit a grant application to the Houston Urban Area Security Initiative (UASI) for the Pasadena Foundation for use by' Volunteer Pasadena for Food Drive 2024. Service, in the amount of $48,000.00. to apply for a KidsGardening Youth Garden Grant. Sustainment grant. Police Department - Bay Area Bomb Squad. SPECIAL COUNCIL MEETING 11 Minutes: 01-28-25 6:00p.m. Councilmember Dow moved, seconded by Councilmember Schoenbein that Resolution 2025-019 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-020-A Authorizing the Office of Emergency Management to submit a grant application to the Houston Urban Area Security Initiative (UASI), for the Pasadena Councimember Dow moved, seconded by Councilmember Schoenbein that Resolution 2025-020 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-021 - Authorizing the Office of Emergency Management to submit a grant application to the Houston Urban Area Security Initiative (UASI) for an Emergency Councimember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-021 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. RESOLUTION 2025-022 - Accepting donations from various donors in the combined amount of $19,654.69 for the care and treatment of animals housed in the animal shelter. Councimember Dow moved, seconded by Councimember Schoenbein that Resolution 2025-022 be passed, approved and adopted. MOTION CARRIED, UNANIMOUS. Police Department SWAT Team. Operations Center (EOC) Sustainment grant. OTHER BUSINESS EXECUTIVE SESSION ADJOURNMENT BY THE PRESIDING OFFICER Mayor Wagner Thanked everyone for coming to the meeting. God bless. SPECIAL COUNCIL MEETING 12 Minutes: 01-28-25 6:00 p.m. AGENDA REQUEST ORDINANCE CAPTION: RESOLUTION JA NO: 2025- Approve an ordinance for veterinary services to be utilized by the Animal Control and Adoption Department. RECOMMENDATIONS & JUSTIFICATION: The Animal Control and Adoption Department has need to procure veterinary services on an as-needed basis to fulfill their mission and objectives. These consist of compliance with regulatory mandates of the Texas Health and Safety Code, ensuring responsible pet ownership and humane treatment of animals, while protecting the public. Qualified veterinarians will provide veterinary services for the Animal surgeries and other services as approved by the Animal Control and Adoption Control and Adoption Department. These services include spay/neuter staff. This ordinance will cover a 12-month period. 1 (IF ADDITIONAL SPAÇE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification COUNCIL ACTION GE a Kathy Perez g DATE:1/6/25 REQUESTING PARTY (TYPED) FIRST READING: FINAL READING: BUDGET DEPARTMENT ha-luRe PURCHASING DEPARTMENT MOTION MOTION SECOND SECOND APPROVED: al DATE DEFERRED: DATE OAMIY MAYOR CITY OF PASADENA CERTIFICATION OF FUNDS DATE: 1/10/25 AMOUNT: $130,000.00 DEPARTMENTNO: 16200 ACCOUNT: NO.7107 TASK NO. CIPNO. PROJECT DESCRIPTION: Veterinary services on an as-needed basis FY26 estimated expenditure for the remainder of the 12-month period: $60.000.00 Department No: 16200 Account No: 7107 Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance isi ini the Treasury of the City of Pasadena to the credit of the above fund from which it is proposed to be drawn, and such money isn not appropriated for any other purpose. Lindsay E City Controller ORDINANCE NO. 2025- An Ordinance authorizing and approving the Animal Control and Adoption Department to procure veterinary services on an as-needed basis and allowing for the disbursement of funds in connection with those services received. WHEREAS, the Animal Control and Adoption Department has need to procure veterinary services on an as-needed basis to fulfill their mission and objectives; and WHEREAS, the mission and objectives of the Department include compliance with regulatory mandates of the Texas Health and Safety Code, ensuring responsible pet ownership and humane treatment of animals, while protecting the public; and WHEREAS, qualified veterinarians will be used to provide services to include spay/neuter surgeries and other services as approved by the Animal Control and Adoption staff; and WHEREAS, the City Controller by the attached certificate of funds has certified to the City Council that money required for this expenditure is in the City treasury and is budgeted or will be appropriated after approval of this Ordinance for this purposei NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That the City Council authorizes and approves the procurement of protessional veterinary services by the Animal Profservk.Veterinarianserv25 Control and Adoption Department. SECTION 3. That the City Council finds that such services are reasonable and necessary, that the fiscal obligation of the City hereunder has heretofore been duly certified for availability of payment out of Account No. 7107-16200 in the amount of One Hundred Thirty Thousand Dollars and 00/100 $130,000.00) for such services; and the Mayor and the City Controller are hereby authorized to draw warrant, check or voucher in said amount or so much thereof as may be necessary to pay and discharge the legal obligation of the City of Pasadena chargeable thereto. SECTION 4. That the Mayor of the City of Pasadena, Texas or his designated representative is hereby authorized and directed to execute for and on behalf of the City any and all documents necessary to effectuate the purposes of this Ordinance. SECTION 6. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ProfServk.Veterinarianserv25 confirms such written notice and the contents and posting thereof. PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D., 2025. day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MOELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A.D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS ProfServk. Veterinarianserv25 AGENDA REQUEST ORDINANCE RESOLUTION 2B NO: 2025- CAPTION: AN ORDINANCE AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PASADENA, TEXAS AND HAHN EQUIPMENT CO., INC. TO PURCHASE AND INSTALL A NEW XYLEM E-XC PUMP FOR THE CRENSHAW WATER PLANT FOR A TOTAL APPROPRIATION OF $108,136.00. RECOMMENDATIONS & JUSTIFICATION: PUBLIC WORKS STAFF RECOMMENDS APPROVING THE AGREEMENT WITH HAHN EQUIPTMENT CO., INC. TO REPLACE THE INOPERABLE PRIMARY PUMP STATION AT THE CRENSHAW WATER PLANT FOR MAINTAINING THE CITY'S WATER QUALITY. (IF ADDITIONAL SPACE IS REQUIRED, PLBASE ATTACH SECOND PAGE) BUDGETED: R COUNCIL DISTRICT(S) AFFECTED: VARIOUS REQUIRES APPROPRIATION: See attached Certification Kotm A Munh Robin S. Green, Jr. DATE:1/16/2025 REQUESTING PARTY (TYPED) COUNCIL ACTION FIRST READING: FINAL READING: BUDGET DEPARTMENT Hanabhan PURCHASING DEPARTMENT MOTION MOTION SECOND SECOND APPROVED: ATTORNEY Syule CITE Oaury MAYOR DATE DEFERRED: DATE CITY OFPASADENA CERTIFICATION OF FUNDS DATE: January 17,2025 AMOUNT: $108,136.00 DEPARTMENT NO: 30600 ACCOUNT NO.7103 TASKNO. CIPNO. PROJECT DESCRIPTION: Approve agreement with) Hahn Equipment for purchase and installation of a new water pump at Crenshaw Water Plant. Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance is in the Treasury of the City of Pasadena to the credit of the above fund from which it is proposed tol be drawn, and such money isnot appropriated for any other purpose. Lindsay City Controller ORDINANCE NO. 2025- An ordinance authorizing and approving a contract between the City of Pasadena, Texas and Hahn Equipment Co., Inc. to purchase and install a new Xylem E-XC pump for the Crenshaw Water Plant for a total of appropriation of One Hundred Eight Thousand One Hundred Thirty-six and No/100 $108,136.00) Dollars. WHEREAS, staff recommends approving the agreement with Hahn Equipment Co., Inc. to replace the inoperable primary pump station at the Crenshaw Water Plant for maintaining the City's water quality; and WHEREAS, Hahn Equipment Company is the only authorized Municipal Water Application Xylem Pump Distributor for the sale and repair of Xylem products, therefore making this a sole source purchase; and WHEREAS, the City Controller by the attached certificate of funds has certified to the City Council that money required for this expenditure is in the City treasury and is budgeted or will be appropriated after approval of this Ordinance for this purposei NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That that certain contract, a facsimile of which is annexed hereto, incorporated herein for all purposes and designated Exhibit "A", by and between the City of Pasadena, Texas and Hahn Equipment Co., Inc. for the purchase and installation of one (1) KPubWK.XylemHaterPumpicrenPlant)-HahnEquip2s Xylem E-XC Pump at the Crenshaw Water Plant for a total of appropriation of One Hundred Eight Thousand One Hundred Thirty-six and No/100 $108,136.00) Dollars, according to Quote #21989, attached hereto and incorporated herein for all purposes and designated as Exhibit "1", is hereby authorized and approved. SECTION 3. That the City Council finds that such contract is reasonable and necessary, and the Mayor of the City of Pasadena, Texas is hereby authorized and directed to execute and the City Secretary to attest for and on behalf of the City the annexed contract document and counterparts thereof. SECTION 4. That pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties. SECTION 5. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. KPubWk.MylemiaterPumpicrenPlant)-Hahnsquip2s PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D., 2025. day of A.D., 2025. JEFF WAGNER, MAYOR OF THE CITY OF PASADENA, TEXAS ATTEST: APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A.D., 2025. A.D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS KPubWk.MylematerPumpiCrenPlane)-HahnEquip2s ORDINANCE NO. CONTRACT THE STATE OF TEXAS S COUNTY OF HARRIS S KNOW ALL MEN BY THESE PRESENTS: This Agreement is made and entered into this day of A. D., 2025, by and between the City of Pasadena, Texas, a municipal corporation situated in Harris County, Texas (the "City"), and Hahn Equipment Co., Inc. (the Contractor". In consideration of the covenants and agreements hereinafter contained the parties do hereby agree as follows: I. The Parties agree that the following documents apply, to- wit: this Contract between City and Contractor and Contractor's Quote #21989, attached hereto as Exhibit "1" and incorporated herein for all purposes, for replacement of one (1) Xylem E-XC Water Pump at the Crenshaw Water Plant. II. Contractor agrees to supply and deliver the one (1) Xylem E-XC water pump to the City of Pasadena, Texas according to the terms in the Quote attached hereto, for an amount of One Hundred Eight Thousand One Hundred Thirty-six and No/100 ($108,136.00) Dollars. EXHIBIT "A" KPubwk.MylematerPumplCrenPlant)-HahnEquip2s III. City agrees to pay to Contractor the amount according to the terms as set out in the aforesaid documents and specifications. IV. Pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, if applicable. V. If Contractor fails to perform any term of this contract, including specitications and bid, City may terminate this contract upon fifteen (15) days written notice to Contractor, or City may terminate this contract at any time without cause upon thirty (30) days written notice to Contractor. KPubWK.XylemwaterPumpiCrenPlant)-HahnEquip25 In Witness Whereof, the City has caused this contract to be signed in its behalf by the Mayor, and Contractor has executed this contract the day and year first above written. THE CITY OF PASADENA, TEXAS JEFF WAGNER, MAYOR OF THE CITY OF PASADENA, TEXAS ATTEST: APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS THE STATE OF TEXAS COUNTY OF HARRIS S S This instrument was acknowledged before me on the day of 2025 by JEFF WAGNER as MAYOR of the City of Pasadena, Texas. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS Name: My Commission expires: KPubwx.MylemlaterPumpiCrenPlant)-Hahnsquip2s ATTEST: HAHN EQUIPMENT CO., INC. SECRETARY PRESIDENT THE STATE OF TEXAS COUNTY OF HARRIS S S This instrument was acknowledged before me on the day of the 2025 by of HAHN EQUIPMENT CO., INC., a corporation, on behalf of said corporation. NOTARY PUBLIC AND FOR THE STATE OF TEXAS Name: My Commission expires: KPubwk.MylemlaterPumpiCrenPlane)-Hahnsquip2s CITY OF PASADENA SOLE SOURCE, JUSTIFICATION Vendor: Hahn Equipment Co. Product/Service: Pumps. Motors & Controls Estimated annual expenditure for the above commodity or service: below. (More thand on entry willa apply to most sole source products/services requested). Initial all entries below that apply to the proposed purchase. Attach a written summary oft the request for exemption from Local Gov't Code 252, containing complete justification and support documentation as directed in initialed entry 1. 2. X 3. 4, X SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTUER OR PROVIDER, THERE ARE NO REGIONAL DISTRIBUTORS. (Atlach the manulacturer's written cerlification that no regional distributors exist. Item SOLE SOURCE REQUEST IS FOR THE ONLY GREATER HOUSTON AREA DISTRIBUTOR OF THE ORIGINAL ANPACTIURERORPOCEN (Attacht the manufacturer's- not the distributors-y written cerlification THE PARTS / EQUIPMENT ARE NOT INTEACHANGEABLE WITH SIMILAR PARTS OF ANOTHER THIS IS THE ONLYH KNOWNITEM OR SERVICE THATV WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized THE PARTS /E EQUIPMENT ARE REQUIRED FROM THIS SOURÇE TO PERMIT STANDARDIZATION. NONE OF THE ABOVE APPLIES. A DETAILED EXPLANATION. AND JUSTIFICATION FOR THIS SOLE no. 4 also must be completed.) that identifies all regional distributors. Item no. 4 also must be completed.) MANUFACTURER. (Explain in separate memorandum.) function or application.) (Attach memorandum describing basis for slandardization request.) SOURCE REQUEST IS CONTAINEDI INA ATTACHED MEMORANDUM. Source Justification be authorized as a sole source for the service or material. 6. The undersigned request that Texas Local Government Code $252.021 Competitive Bidding and Competitive Proposal Requirements be waived and that the vendor identified as the supplier of the service or material described in this Sole 11 DEPARTMENTI HEADS SIGNATURE Publier Works DEPARTMENT MANAGINGI DIRECTOR SIGNATURE Woter Producton DIVISION 1/16/85 DATE (PURCHASING DEPARTMENT USE ONLY) APPROVED BY PURCHASING: auehhdace DATE: 1(a3/25 DISAPPROVED BV: REASON FORI DISAPPROVAL DATE: (Please allow up to 45 days to process Sole Source. Justification.) These parts are captive to our currenti infrastructure. xylem Let's Solve Water Xylem Water! Solutions U.S.A. December 12, 2024 Mr. Terry Bowman Superintendent 3105 San Augustine Ave Pasadena, TX77503 Authorized repair services City ofl Pasadena Water Production/Dstrbution RE: Xylem Pumps, Xylem controllers, Xylem control panels, Xylem parts and Xylem Please be advised that Hahn Equipment Company located at 5636 Kansas, St, Houston, TX: is the authorized Municipal Water Application Xylem Pump Distributor for the sale and certified repair ofXylem products mentioned above in Pasadena, TX. This includes the Xylem split case pumps and motors, vertiçal turbine pumps and motors, end suction pumps and submersible solids handling pumps and motors and Xylem authorized parts (upper and intermediate guide bar brackets, oils, coolants, etc.), Controllers and Xylem certified factory trained service. Their staff isp properly trained by Xylem toj provide you with the best possible service available. The installation process utilizes our Xylem authorized products and Xylem certified trained service personnel and includes an official start-up to ensure the equipment is functioning correctly and the warranty is intact. The start-up consists of testing the pumps and/or associated equipment in the field after installation but before being put in continuous service. Iti is understood that the City of Pasadena uses a wide range of Xylem pumps and products. Hahn Equipment Company is the factory certified repair facility for Municipal applications within this region using the Xylem required replacement parts, coolants, and oil blends specified and obtained exclusively through Xylem. Service calls charge $128/hr regular hours rate, and Thank you for your interest in Xylem products and Services. Please call if we can be of further are performed by factory trained services technicians. help. ZE Market Manager Industrial |Fire Municipal (760)-317-6481 Mat.Kuhn@xylem.com HAHN EQUIPMENT Co., INC. 5636 KANSAS . HOUSTON, TX 77007 . PHONE # 713-868-3255 el FAX# #8 868-9725 ATTN: FROM: Terry Bowman Jason Van Alstine QUOTE #: 21989 RE: COMPANY: Cityo ofPasadena Crenshaw WP Xylem e-XCI Pump DATE: January 31,2025 HAHN EQUIPMENT CO., INC. is pleased to submit to the City of] Pasadena, the following proposal for pumping equipment: QTY ONE (1) Xylem e-XC 12x16x17 SOH6CAWNTGAICCIG complete pump including, 350HP, 1800 rpm, 460V/3P Xylem motor, frame, baseplate, coupling, coupling guard QTY ONE (1) Unit installation with 50' boom crane truck rental, pipe fitting, start-up, TOTAL PRICE FOR ALL EQUIPMENT & SERVICE LISTED ABOVE: $108,136.00 commissioning, alignment NOTES: duties. Above price includes freight, turn-key installation, start-up, alignment F.O.B.: Pasadena, Texas. Prices quoted good for thirty (30) days and are exclusive ofany applicable taxes or SHIPMENT: Estimated delivery is 201 to 24 weeks after receipt ofwritten purchase order and approval drawings, unless other delivery requirements are agreed upon in writing. TERMS OF PAYMENT: net 30 from delivery and installation of equipment to City of Pasadena CONTRACTCONDITIONS: Conditions outlined on the Company's standard general condition form, which ise enclosed with this proposal, shall apply to and constitute aj part of this proposal. Sincerely, HAHN EQUIPMENT CO., INC. Jason Van Alstine Sales Representative NOTE: Invoices will be issued upon delivery, or notification equipment is available for delivery based This proposal including terms and conditions contained within are acceptable and understood. on delivery date below. PLEASE SIGN AND RETURN. AUTHORIZED SIGNATURE: DATE: We request this equipment available for delivery: Page 10 of2 EXHIBIT"T" General Standard Conditions I. ACCEPTANCE This proposal iss subject to acceptancel by the Purchaser within 30 days. Prices ares subject to change withouti notice; all quotations whether published ors special prices automatically expire 30 days from date ofq quotation, ifnot canceled] priort to that time by another quotation or bya a notice ofo cancellation, and are automatically canceled without notice simultaneously with the date ofa price change. Acceptance oft this quotation isl limitedt tot the terms hereof and Seller hereby objectst to different or additional terms unless acceptedb by Selleri in writing. No acceptance oft this proposal by thel Purchaser and noj purchase order for any ofthe machinery oferedi in this proposal shall create any contract between! Sellera andl Purchaser orl bel bindingi in any way upon Seller until such acceptance or purchase order is approvedi in writing by an WARRANTY As the distributor for various manufacturers, the Selleri is dependent upon representation and promises made by these manufacturers ast to quality ofn material, performance data, and delivery schedules. The! Seller willj pass ont tot the Purchaser warranties, which may bez available from ther manufacturer ofthep products, involved. In addition to any applicable warranties that may bep passed on tot the Purchaser, the Seller will warrant items oforiginal manufacture oft thes seller for six (6) months after date ofs shipment against defects ini material and workmanship. All warranty claims must ber maid ina a timely fashion by written notice tot the Seller andt the Seller orr manufacturer involved shall have the option ofr requiring thei retum oft the defective part, transportation prepaid to establish the claim. The Sellers shall not bel held liable for damages or delay caused by defects. The Seller's liability tot the Purchaser except ast tot title, arising out oft the supplying oft the saide equipment, or itsu use, whetherb based upon warranty, contract orr negligence, shall noti in: any case exceed the cost ofcorrecting defectsi int the equipment as herein provided and upon thee expiration ofthev warranty period, alls suçh liability shall terminate. The Sellers shall noti in any event bel held liablef for any TITLE 1 The Seller will delivert thee equipment F.O.B., City ofPasadena," Texas. Title andi risk ofl loss oft the equipment shall passt tot the Cityo of IV. INSURANCE Thel Purchaser shall bear all: risk ofl loss ord damage to the machinery after delivery and shall provide andi maintain adequate insurançe against loss or damage by fire or other causes tot thet machinery duringt thet time between delivery and finalj payment in an amount fully protecting the Seller. Loss or damage by fire ord other causes within such period shall notr relieve the Purchaser from his obligation top pay the executive officer oft the Seller, II. special, indirect or consequential damages. Pasadena following delivery andi installation ofe Tequipment. III. purchase pricei inf full. V. TERMS - Terms aren net3 30 days following delivery andi installation ofe equipment. VI. TAXES The City of Pasadena is tax exempt. VII. FREIGHT Any applicable freighti isa already included in the quoted price provided by! Hahn Equipment VIII. PRICE AND ADJUSTMENT- - Priçes are not subject to change, and any adjustments/increase based on thej price ine effect at shipment or as esçalated by manufacturer, are not appliçable to City unless provided by Hahn Equipmenti in advançe and SHIPPING DATES The time fors shipment given! herein is approximate andi is estimated from the date ofr receipt ofo order with complete manufacturing information and approval of drawings as may be necessary. The Sellerr relies upon thei information supplied by various manufacturers and wille endeavor tor maintain quoted shipment times but the! Seller will not bel liable for any for any special, indirect or CANCELLATION Int the event of any cancellation by either party, City is not responsible for any cancellation charges, RESTOCKING No merchandise may ber returned tot the Seller without its written consent and shipping instructions being first obtained. Restocking charges willl bep provided upon request for thej particular itemi invoived and willb be as determined by the equipment manufacturer. approved by Cityi in writing, IX. X. XI. consequential damages arising from delayi ins shipment, rrespective ofther reason therefore. administrative or other fees, or any otherl losses or expenses. Page 2 of2 Towhom it may concern, Ref: Proposal for new pump and motor: skid Maintaining the quality of our city's water system is our main priority. One of the pumps and its motor at our primary pump station at Crenshaw tanks has stopped working and has come to the end of their performance expectancies. This is a formal request for funding to replace those components. In doing this, we also intend to standardize the city's equipment in an effort to streamline future maintenance and repairs. Terry Bowman Superintendent Water Department AGENDA REQUEST ORDINANCE RESOLUTION aC NO: 2025- CAPTION: APPROVING AN ENCROACHMENT AGREEMENT BETWEEN THE CITY OF PASADENA, TEXAS AND KINDER MORGAN CRUDE & CONDENSATE LLC RELATED TO THE SYCAMORE WATER PLANT IMPROVEMENTS (CIP # W071). RECOMMENDATIONS & USTIFICATIONE PUBLIC WORKS CURRENTLY HAS A PROJECT ON SYCAMORE BETWEEN RANDOLPH AND JANA TO IMPROVE THE SYCAMORE WATER PLANT. THE DESIGN CALLS FOR TWO PIPELINE CROSSINGS BELONGING TO KINDER MORGAN CRUDE & CONDENSATE LLC AND THEY ARE REQUIRING ENTERING INTO AN ENCROACHMENT AGREEMENT TO GIVE THEIR APPROVAL so WE CAN MOVE FORWARD WITH THE PROJECT. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: F REQUIRES APPROPRIATION: See attached Certification Roln MH Robin S. Green, Jr. DATE:1/17/2025 REQUESTING PARTY (TYPED) Shoneg BUDGET DEPARTMENT COUNCIL ACTION FIRST READING: FINAL READING: MOTION MOTION PURCHASING DEPARTMENT SECOND SECOND APPROVED: e DATE DEFERRED: DATE MAYOR OEAwy ORDINANCE NO. 2025- An Ordinance authorizing and approving an Encroachment Agreement between the City of Pasadena, Texas and Kinder Morgan Crude & Condensate LLC related to the Sycamore Water Plant Improvements Project (CIP #W071)- WHEREAS, Public Works currently has a project on Sycamore between Randolph and Jana to improve the Sycamore Water Plant; and WHEREAS, the design calls for two pipeline crossings belonging to Kinder Morgan Crude & Condensate LLC and they are requiring entering into an Encroachment Agreement to give their approval so we can move forward with the project; and WHEREAS, the City Controller by the attached certificate of funds has certified to the City Council that money required for this expenditure is in the City treasury and is budgeted or will be appropriated. after approval of this Ordinance appropriated for this purposei NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That the City Council herby authorizes and approves the Mayor to sign the Encroachment Agreement attached hereto as Exhibit "A" with Kinder Morgan Crude & Condensate LLC related to the Sycamore Water Plant Improvements Project (CIP #W071). SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of Ordinance.Encroachmenthgnt.Minderorgan.SycamoreamoreaterPlantimprovICIP4w071)25 this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) ordinance.Encroachmenthgmt.MinderMorgan.SycamorelaterPlantimproVICIPAM071)25 PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D., 2025. day of A.D., 2025. JEFF WAGNER, MAYOR OF THE CITY OF PASADENA, TEXAS ATTEST: APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A.D., 204. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS Ordinance.Encroachmenthgmt.Minderorgan.SycaoreelaterPlantimproy/ICIPAW071)25 ENCROACHMENT AGREEMENT THIS ENCROACHMENT AGREEMENT (this "Agreement") is made and entered into as of the company, with an office at 1001 Louisiana St. Suite 10001 Houston, TX77002 (the' "Company"), and City ofl Pasadena whose address is 1149 Ellsworth, Pasadena, TX 77546 (the "Owner"). Company and Owner may be individually referred to in this Agreement as a "Party" and collectively referred toi ini this Agreement as the "Parties". WHEREAS, United Gas Pipe Line Company entered into a certain Right of Way Agreement (the "Company Easement") executed on March 29, 1950 and recorded on May 11, 1950 in Volume 2082 Page 685 of the records of WHEREAS, Company is successor to United Gas Pipe Line Company, and to the above-referenced Right of Way WHEREAS, Company operates certain pipelines and pipeline-related facilities, (the "Company Facilities") under, WHEREAS, Owner owns all or a portion of thej property (the "Parcel"), which is subject to the Company Easement, Tract of1 land located in the WC Railroad Company Survey, Abstract 928, in Harris County, Texas and; WHEREAS, Company is hereby willing, at the request of Owner, to allow Owner to construct, maintain, operate, inspect, repair, replace and remove, at Owner's sole risk and expense, the electrical ductbank (460V 31 phase power and control circuits) and PVC water lines (1/2" to 2"). Excavation will be by backhoe with hand digging at pipeline. conduits will be placed and concrete encasement poured with trench being backfilled after concrete has set. (hereinafter the "Encroachment", whether one or more) açross the Company Facilities within the Company Easement at the location or locations and in conformity with the specifiçations designated in Exhibit "A" attached hereto and NOW, THEREFORE in consideration of the mutual covenants herein stated, Company and Owner agree as follows: 1, Company agrees to allow the Owner to construct, maintain, operate, inspect, repair, replace and remove the Encroachment within the Company Easement, but only insofar as the Encroachment affects the Company Easement within the Parcel. The permission granted herein is limited exclusively to the Encroachment. 2. Owner shall construct, own, operate, maintain, use, modify, replace, andi remove the Encroachment in accordance with Company's 0&M Procedure 204 OM200-29 titled "Guidelines for Design and Construction near Kinder Morgan Operated Facilities," (the "Guidelines") which is attached hereto as Exhibit "B" and made aj part hereof. AC Company representative shall be on-site to monitor any construction activities within twenty-five feet (25)ofCompany Facilities. Owner shall notify Company at (281)478-2902 at least seventy-two (72) hours prior to commencing any construction activities (exclusive of Saturdays, Sundays, and legal holidays). Companysirepresmtative will confirm clearances, as appliçable, and may suspend any work or activity not being performed in accordançe with this Agreement andt the Guidelines or any activity or work that, inl his/her reasonable opinion endangers the public safety, operations, or otherwise interferes in any way with Company's rights under the Company Easement, until such time as corrective action is taken. Company will not be liable to Owner for any costs or expenses caused by Company's on-site representative's suspension of any work or activity while 3. After initial construction of the Encroachment, Owner shall own, operate, maintain, use, modify, replace, and remove the Encroachment in accordance with the Guidelines, as may be updated from time to time. Except for routine operational and maintenance activities that do not involve excavation or blasting, Owner shall provide day of 2024 by and between Kinder Morgan Crude & Condensate LLC, a Delaware limited liability the Harris County Recorder; Agreement; and upon, over, through and across the Company Easement; and described as follows: made a part hereof. such corrective action is being taken by Owner. DC2204002 EXHIBIT"A" Company at least three (3) business days' advance notice prior to commencing any construction (including excavation or blasting), maintenance, operation, inspection, repair, replaçement, and removal of the 4. All digging and excavation within the Company Easement shall be conducted solely by a Company-approved mechaniçal excavation method or as otherwise agreed upon in writing by Company, up to and within, the greater of, twenty fouri inches (24") or eighteen inches plus halft the diameter ofthe pipe( (18"-+KOD") of the Company Facilities, at which point all excavation shall be conducted solely by a Company-approved sofl-digging method. 5. Company requires that each contractor or subcontractor associated with the Encroachment, submit Texas One Call (8-1-1) Ticket(s) for each different phase of the Encroachment that involves earth disturbance (grading, excavating, trenching, digging, etc.), as required by Texas One Call (8-1-1)and applicable Texas law. Company shall not permit the parking of any heavy equipment or vehicles on the Company Easement. Heavy equipment shall only be allowed to cross Company Facilities at locations designated by Company during construction of the Encroachment. Owner shall comply with all precautionary measures required by Company 7. Owner shall not () store or stockpile equipment, material, fill, or spoil on the Company Easement, (ii) construct any permanent structure, building(s) or obstructions (inçluding power poles, light standards, or any other improvements or appurtenances) within the Company' Easement, other than thel Encroachment in accordance with the Exhibit "A", (ii) plant or install any landscaping, including shrubs or trees, within the Company Easement, 8. Owner shall not perform or permit to bej performed excavation or grading which could result in erosion or which could render the Company Easement inaccessible unless approved in advance by Company. No water impoundments shall be permitted on the Company Easement. Owner agrees, at its expense to restore the Company! Easement to as near as its original condition as it existed immediately prior to such work as possible 9. Owner shall not reduce the depth ofc cover on, or permit such alteration anywhere on, or alter the drainage of the Company Easement without Company's prior written consent, which Company may withhold or condition ini its sole discretion. Owner shall be solely responsible for, and shall bear the expense of repairs attributable to, any loss of subjacent or lateral support to the Company Easement and/or Company Facilities caused by the 10. Owner shall be entitled to modify and replace the Encroachment, subject to Company's written approval, such approval not to be unreasonably withheld, and as long as any such modification and replacement does not adversely affect the Company Facilities and so long: as suchi modification adheres to the Guidelines. Owner shall submit plans for proposed modifications to Company not less than thirty (30) days before construction of such modification or replacement begins, at which point Company shall approve such plans or suggest plan changes that will be acceptable to the Company and all provisions oft this Agreement: shall be complied with, as applicable, 11. Should Companysconstruction, reconstruction, operation, maintenance, alteration, repair, replacement, removal, addition, or changing the size of any ofi its Company Facilities within the Company Easement (individually, a "Company Activity") in any way, shape, manner, or form affect or damage the Encroachment, or any portion thereof, Owner agrees to bear all costs to repair or replaçe thel Encroachment, including any costs and expenses associated with the loss of the use of the Encroachment as a result of the Company Activity, and Owner hereby releases and holds harmless Company, Company's affiliates, subsidiaries and parent companies, and their respective directors, officers, agents, representatives, contractors, and subcontractors from any and all damages 12. During the term of this Agreement, Owner shall carry and maintain, and shall cause its contractors to carry and maintain the following insurance from carriers with an A.M. Best rating ofr notl less than A-/VII: Encroachment: and resolve any location, grade or other encroachment-related problems. top protect Company Facilities and the Company Easement. or (iv) bum trash, brush, etc. within the Company Easement. and provide reasonable protection tot the Company Facilities. Encroachment. with respect to such modifications or replacement. resulting from such Company Activity. DC2204002 Statutory Coverage Workers' Compensation Insurance (including Occupational Disease Coverage) in accordance with thel laws oft the states where the work is to be performed. Employer's Liability Insurance with limits of not less than $1,000,000 per occurrence: and Commercial General Liability Insurance insuring the indemnity provisions set forth in this Agreement with a combined single limit of not less than $5,000,000 per occurrence and $5,000,000 in the aggregate. All policies shall remove any exclusion for explosion, collapse and underground operations (XCU), sudden and accidental pollution and inçlude d. Comprehensive Automobile Liability Insurance covering liability arising out of any auto (owned, hired and non-owned); with a combined single limit of not less than $1,000,000. Umbrella/Excess. Liability Insurance with ai minimum limit ofr not less than $5,000,000 per occurrence. Such umbrella policy shall follow the form of the Employer's Liability Insurance, Commercial General Liability Insurance and Business Automobile Liability Insurançe set out above, be in excess of those underlying policies without gaps in limits $1,000,000 per disease/each employee. coverage for blanket contractual liability assumed hereunder. and provide coverage as broad as those underlying policies. All insurance policies of Owner shall include a waiver of subrogation in favor of Company and each ofi its respective subsidiary or affiliated companies and entities, and shall name Company and each ofi its respective subsidiary or affiliated companies and entities, and their respective directors, offiçers, agents and employees as additional insureds (except for Workers' Compensation). All suchi insurance coverages required of Owner shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to or maintained by or for the benefit of Company. Prior to beginning any operations under this Agreement, Owner shall furnish Company with certifiçates ofi insurance evidencing insurance coverage and provisions provided for int this Agreement. Notwithstanding the foregoing, Owner may self-insure to1 meet thei insurance: requirements of this Section. IfOwner elects to self-insure any of the requirements above, Owner's self-insurance program shall respond ini thes same manner: as commercial insurance with regard to additional insured and waiver ofs subrogation. 13. Should Owner remove the Encroachment, in its entirety, from the Company Easement for at term of one hundred twenty (120) consecutive days, this Agreement shall be deemed null and void. Should Owner fail to commence construction of the Encroachment within three hundred sixty-five (365) days from the Effective Date of this 14. Owner shall be solely responsible for the construction, operation, maintenance, use, and removal of the Encroachment. To the extent allowed by law, Owner agrees to indemnify, defend and hold harmless Company, its parent, affiliates, and each of their respective offiçers, directors, agents, representatives, employees, contractors, and subcontractors and their respective successors and assigns (individually and collectively, "Company Indemnitees"), against and from any and all claims, actions, causes of actions, suits, demands, damages, losses, costs, expenses or liability whatsoever, including but not limited to reasonable attomey and expert fees andi investigation costs (collectively, "Claims"), to the extent arising out of, incidental to, or otherwise related in any way to (1) the existence of the Encroachment, or (2) Owner's exercise of its rights under this Agreement, to thee extent such Claims arising from Owner's exercise ofits rights under this agreement are caused by or arise from Owner'sn negligence, gross negligence and/or willful misconduct of Owner, Owner's employees, contractors, representatives, agents, successors and assigns, whether such Claims are brought during or after the 15. Ifany part, term or provision of this Agreement is, by a court of competent jurisdiction or regulatory authority havingj jurisdiction overt the Company Easement, held tol be illegal, void or unenforceable, or tol bei in conflict with the law oft the state which the Company Easement lies, the validity oft the remaining provisions orj portion hereof shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if this Agreement (herein defined below), this Agreement shall' be null and void. term ofthis. Agreement. Agreement did not contain the particular part, term, or provision held to be invalid. DC2204002 16. Notwithstanding anything herein to the contrary, all rights and obligations under the Easement Agreement (defined above) shall remain in effect, including, but not limited to, all rights regarding ingress and egress to the 17. This Agreement may bes signed in counterparts. and all such counterparts shalll be deemed as originals and binding upon each party executing any counterpart and upon their respective heirs, personal representatives, successors, and assigns. This Agreement shalll become effective only upon execution by all Parties hereto and delivery ofa 18. The terms and conditions of this Agreement shall be binding on the Parties hereto, their heirs, successors and IN WITNESS WHEREOF, thel Parties hereunto subscribed their names as of the date first above written, Company Easement, which shall not be otherwise hindered by this Agreement. fully executed counterpart to each Party (the Effective Date"). assigns. [Remainder of page intentionally left blank] City of Pasadena Signature Name Title Kinder Morgan Crude & Condesate LLC Signature Name Attorney in Fact Title DC2204002 THE: STATE OF TEXAS COUNTY OF BEFORE ME, the undersigned authority, on this day personally appeared executed thes same for thej purposes and consideration therein expressed. known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she GIVEN UNDER MY HAND. AND: SEAL OF OFFICE this day of 20 Notary Public in and for the State ofTexas THE STATE OF TEXAS COUNTY OF HARRIS S $ This instrument was acknowledged before me on this the day of 20 by as Attorney-in-Fact of Kinder Morgan Crude & Condesate! LLC, on behalfofa and as the act oft the said entity. (Seal) Commission Expires Notary Public This Instrument prepared by & after recording return to: Kinder Morgan Crude & Condesate LLC Land & Right ofv Way Department 1001 Louisiana St. Suite 1000 Houston, Texas 77002 DC2204002 KINDERMORGAN Guidelines for Design and Construction near Kinder Morgan Operated Facilities Name of Company: Kinder Morgan Crude & Condensate LLC The list of design, construction and contractor requirements, including but notl limited to thet following, for the design and installation off foreign utilities ori improvements on! Kinder Morgan Crude & Condensate LLC (Company) right-of-way (ROW) are not intended nor do they waive orr modify any rights Company may have under existing easements or ROW agreements. Reference existing easements and amendments for additional requirements. This list of requirements is applicable for Company facilities on easements only. Encroachments on fee property should be referred to the Land and Right-of-Way Company shall be provided sufficient prior notice of planned activities involving excavation, blasting, ora any type of construction on Company's ROW to determine and resoive any! location, grade or encroachment problems and provide Encroaching entity shall provide Company with a set of drawings for review and a set of final construction drawings showing all aspects of the proposed facilities int the vicinity of Company's ROW. The encroaching entity shall also provide a seto of Only facilities shown on drawings reviewed by Company will be approved for installation on Company's ROW. All drawing revisions that effect facilities proposed tol be placed on Company's ROW must be approved! by Company in writing. Encroaching entity shall, att the discretion oft the Company, incorporate Heath ATI "sniffer" Gas Detection Units in the design ofp paved areas or" "Green Belt" areas of Company ROW. The units shall bei installed per Company Standard TYP-V-0100- Any repair to surface facilities following future pipeline maintenance or repair work by Company willl be att the expense of the The depth of cover over the Company pipelines shall not be reduced nor drainage altered without Company's written Construction of any permanent structure, building(s) or obstructions within Company pipeline easement is not permitted. Irrigation equipment i.e. backflow prevent devices, meters, valves, valve boxes, etc. shall not be located on Company Foreign line, gas, water, electric and sewer lines, etc., may cross perpendicular to Company's pipeline within the ROW, provided that a minimum of two (2) feet of vertical clearance is maintained between Company pipeline(s) and the foreign pipeline. Constant line elevations must be maintained across Company's entire ROW width, gravity drain lines are the only exception. Foreign line crossings below the Company pipeline must be evaluated by Company to ensure that a significant length of the Company linei is not exposed and unsupported during construction. When installing underground utilities, the last line should be plaçed beneath all existing lines unless itisi impractical or unreasonable to do so. Foreign line crossings above the Company pipeline with less than two (2) feet of clearance must be evaluated by Company to ensure that Af foreign pipeline shall cross Company facilities at as near a ninety-degree angle as possible. A foreign pipeline shall not The foreign utility should be advised that Company maintains cathodic protection on their pipelines. Thet foreign utility must coordinate their cathodic protection system with Company's. At the request of Company, foreign utilities shal! install (or allow to be installed) cathodic protection test leads at all crossings for the purposes of monitoring cathodic protection. The Company Cathodic Protection (CP) technician and the foreign utility CP technician shall perform post construction CP interference testing. Interference issues shall be resolved by mutual agreement between foreign utility and Company. All costs associated with the correction of cathodic protection problems on Company pipeline as a resuit of the foreign utility crossing shall be borne by the foreign utility for a period of one year from date the foreign utilityi is puti in service. Department. Design protection of our facilities and the public before the actual worki is tot take place. as-built drawings showing the proposed facilities int the vicinity of Company's ROW. Company shalla approve the design of all permanent road crossings. B010 - Gas Detection Unit for Pipelines Located under Asphalt or Concrete Parking Areas. developer or landowner. approval. Planting of shrubs andt trees is not permitted on Company pipeline easement. easement. additional support is not necessary to prevent settling on top of the Company natural gas pipeline. run parallel to Company pipeline within Company easement without written permission of Company. Reference: O&M Procedure. 204 Page 1of3 OM200-29 2016-05-01 KINDERMORGAN Guidelines for Design and Construction near Kinder Morgan Operated Facilities The metallic foreign line shall be coated with a suitable pipe coating for a distance of at least 10-feet on either side of the DOT approved pipeline markers shall be installed so as to indicate the route of the foreign pipeline across the Company crossing unless otherwise requested by the Company CP Technician. AÇE Electrical lines must be installed in conduit and properly insulated. ROW. Construction No power poles, light standards, etc. shall be installed on Company easement. Contractors shall be advised of Company'sn requirements and be contractually obligated to comply. The continued integrity of Company's pipelines and the safety of all individuals in the area of proposed work near Company's facilities are of the utmost importance. Therefore, contractor must meet with Company representatives prior to construction to provide and receive notification listings for appropriate area operations and emergency personnel. Company's on-site representative will require discontinuation of any work that, in his opinion, endangers the The Contractor must expose all Company transmission and distribution lines prior to crossing to determine the exact alignment and depth of the lines. A Company representative must be present. In the event of parallel lines, only one Company will not allow pipelines to remain exposed overnight without consent of Company designated representative. AC Company representative shall do all line locating. A Company representative shall be present for hydraulic excavation. The use of probing rods for pipeline locating shall be performed by Company representatives only, to prevent unnecessary Notification shall be given to Company at least 72 hours before start of construction. A schedule of activities for the duration of the project must be made available at that time to facilitate the scheduling of Company's work site Heavy equipment will not be allowed to operate directly over Company pipelines or in Company ROW unless written approval is obtained from Company. Heavy equipment shall only be allowed to cross Company pipelines at locations designated by Company. Contractor shall comply with all precautionary measures required by Company to protect its pipelines. When inclement weather exists, provisions must be made to compensate for soil displacement due to Excavating or grading which might result in erosion or which could render the Company ROW inaccessible shall not be permitted unless the conractoroevaopetouner agrees to restore the areai toi its original condition and provide protection to A Company representative shall be on-site to monitor any construction activities within 25-feet of a Company pipeline or aboveground appurtenance. The contractor shall not work within this distançe without a Company representative being on site. Only hand excavation shall be permitted within a minimum of 18-inches (refer to state specific rules/regulations regarding any additional clearance requirements) of Company pipelines, valves and fittings. However, proceed with extreme Ripping is only allowed when the position of the pipe is known and not within 10-feet of Company facility unless Company Temporary support of any exposed Company pipeline by Contractor may be necessary if required by Company's on-site representative. Backfill below the exposed lines and 12-inches above the lines shall be replaced with sand or other selected material as approved by Company's on-site representative and thoroughly compacted in 12-inches lifts to 95%0 of standard proctor dry density minimum or as approved by Company's on-site representative. This is to adequately protect operations or safety of personnel, pipelines or facilities. pipeline can be exposed atat time. Contractor may be required to backfill pipelines att the end ofe each day. damage to thep pipeline coating. representative. Any Contractor schedule changes shall be provided to Company immediately. subsidence oft tires. Company's facility. caution when within three (3)f feet of the pipe. representative is present. against stresses that may be caused by the settling of the pipeline. Reference: O&M Procedure: 204 Page 2of3 OM200-29 2016-05-01 KINDERIMORGAN Guidelines for Design and Construction near Kinder Morgan Operated Facilities No blasting shali be allowed within 1000-feet of Company's facilities unless blasting notification is given to Company including complete Blasting Plan Data. A pre-blast meeting shall be conducted byt the organization responsible for blasting. Company shall bei indemnified and held harmless from any loss, cost of liability for personal injuries received, death caused or property damage suffered or sustained by any person resulting from any blasting operations undertaken within 500-feet of its facilities. The organization responsible for blasting shall be liable for any and all damages caused to Company's facilities as a result of their activities whether or not Company representatives are present. Company shall have a signed and executed Blasting Indemnification. Agreement before authorized permission tol blast can be given. No blasting shall be allowed within 300-feet of Company's facilities unless blasting notification is given to Company a minimum of one week before blasting. (Note: covered above) Company shall review and analyze the blasting methods. A written blasting plan shall be provided by the organization responsible for blasting and agreed to in writing by Company in addition to meeting requirements for 500-feet and 1000-feet being met above. A written emergency plan shall be provided Any contact with any Company facility, pipeline, valve set, etc. shall be reported immediately to Company. Ifrepairs to the pipe are necessary, they will be made and inspected before the section is re-coated and the line is back-itled. byt the organization responsible for blasting. (Note: covered above) Company personnel shalli install all test leads on Company facilities. Burning oft trash, brush, etc. is not permitted within the Company ROW. Reference: 0&MI Procedure 204 Page 3of3 OM200-29 2016-05-01 KINDERMORGAN ENCROACHMENT INFORMATION FORM INC. Information Name/Company City of Pasadena Address 1149 Ellsworth Telephone Number 713-475-7296 Representative (contractorlconsultan), Name KCI Technologies Address 2806 WI Bitters Road Suite 218 Telephone Number 2106419999 Landowner Name (ifr not applicant) Installation Details Temporary Datef from: Underground Services Steel pipe/conduit Diameter: Contact Name Zafar Iqbal City Pasadena Cellular Number 7138252508 Contact Name Alan Lindskog City San Antonio Cellular Number 2104149154 Title State Texas Title Senior Project Manager State Texas Sr. Assistant Director Public Works Zip Code 77546 Fax Number 713-475-7833 E-mail Address Zgpal@pasagnat.goy Zipo code 78248 Fax Number 2106416440 E-mail Address alan.lindsk0g@kc.com Landowner consent to works obtained? Yes No Thes signator iss seeking to construct facilities ore equipment under, over, near or crossing the pipeline or within the limits oft the pipeline right-of-way under the jurisdiction ofk Kinder Morgan andi in accordance with applicable government regulations. The proposed encroachment is as follows: Permanent Installation durationi ift temporary (MM/DD/Y) Roads and Parking Areas Within legal highway load limits? lfno, list axel load. Date to: Plastic pipe/conduit Diameter: o? L Gravel Pavement DYes No Ifsteel, will cathodic protection be applied? Concrete Yards: Power Voltage: 460V lfpower, please state voltage Other Yes No Overhead Services LJ Power Communications Description of Encroachment: andt the construction procedures to bet followed (attach extra pages as required tog givef full description) Encroachment will consist of electrical ductbank (460V3 phase power and control circuits) and PVC water lines (1/2" to2"). Excavation will be by backhoe with hand digging at pipeline. conduits will be placed and concrete encasement poured with trench being backfilled after concrete has set. See attached plans. Work will also include a 16" water line crossing which occurs in public right-of-way. The right-of-way predates the pipeline easement, The existing fences crossing the easement are also being replaced. No paving will occuri in easement area Tentative construction date (MM/DDY) 9/01/2024 Location ofE Encroachment: (e.g. city, county, state road/street or legal description of property) AtCity of Pasadena's Water Facility at 6300 Sycamore. Please attach any maps. plans, profiles, KMZI files. etc. Coordinates: GPS (Nad 83) Laty): 13,811.631 Section: Drawing(s) No. (or sketch) Kinder Morgan. Alan Lindskog Name (PRINT) KM use only Reviewed by Pipeline/lateral name (e.g. 610) Rev2 Township: Range: Dala Sheets. Sheets C020.04.,05.0,05.1 Long (x): 3.192,713 Work shall noto commence unti reviewed by Kinder Morgan. Thei facilities or equipment must be constructed ina accordance with the guidelines provided by 06/06/2024 Date MM/DDMY) XE Date Received (MM/DDNY) Encroachment! Number Date ApprovedMwDDM) Date Constructedowwoow, KM/Mile Post # 05/12/15 mai H sovey SOAUO NOISN3IXE INIT B3LVM 9L NOISNVdX3 NVId 31VM BHOWVOAS NIS30010NH03L10) E E o a N : : E 5 OAJO OX & NOISNVdX3. INVId S3LVM 3HOWVOAS #O o 1ii6. hwndhadhlluat AGENDA REQUEST ORDINANCE RESODUTION 2D NO: 2025- CAPTION: APPROVE AGREEMENT WITH GANNETT FLEMING, INC. FOR PROFESSIONAL SERVICES FOR LIFT STATION EVALUATION SERVICES FOR A TOTAL APPROPRIATION OF $150,000.00 TO BE FUNDED FROM THE SYSTEM FUND RETAINED EARNINGS ACCOUNT. RECOMMENDATIONS & JUSTIFICATION: APPROVE PROFESSIONAL SERVICES AGREEMENT. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: VARIOUS REQUIRES APPROPRIATION: K See attached Certification 24Munfe Robin S. Green, Jr. DATE:1/17/2025 REQUESTING PARTY (TYPED) COUNCIL AÇTION FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT SECOND SEÇOND APPROVED: yle DATE DEFERRED: DATE MAYOR OTAwy CITY OF PASADENA CERTIFICATION OF FUNDS DATE: January 17,2025 AMOUNT: $150,000.00 DEPARTMENT NO: 14100 ACCOUNT NO.003-35101 transferred to 30400-7107 TASKNO. CIPNO. PROJECT DESCRIPTION: Professional services for Multiple Lift Station Evaluations. Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance is in the Treasury of the City of Pasadena to the credit of the above fund from which it is proposed to be drawn, and such money isr not appropriated for any other purpose. ER Lindsay Koskiniemi City Controller ORDINANCE NO. 2025- An Ordinance authorizing and approving an agreement by and between the City of Pasadena, Texas and Gannett Fleming, Inc. for professional services for Lift Station Evaluation Services for a total appropriation of $150,000.00 to be funded from the System Fund Retained Earnings Account. WHEREAS, Gannett Fleming, Inc. will perform professional services requiring special knowledge and a high order of learning and skill; and WHEREAS, Gannett Fleming, Inc. has been selected and awarded this contract on the basis of demonstrated competence and qualifications to perform the contractual services identified herein for a fair and reasonable price; and WHEREAS, the selection of Gannett Fleming, Inc. is in accordance with Section 2254 of the Texas Government Code; and WHEREAS, the City Controller by the attached certificate of funds has certified to the City Council that money required for this expenditure is in the City treasury and is budgeted or will be appropriated after approval of this Ordinance for this purposei NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That that certain contract, a facsimile of which is annexed hereto, incorporated herein for all purposes and designated Exhibit "A", by and between the City of Pasadena, Texas and Gannett Fleming, Inc. for professional services for Lift Station Evaluations, is hereby authorized and approved. SECTION 3. That the City Council finds that such contract is reasonable and necessary, that the fiscal obligation of the City hereunder has heretofore been duly certified for availability of payment out of Account No. 30400-7107 in the amount of One Hundred Fifty Thousand and No/100 $150,000.00) Dollars for such contract; and the Mayor and the City Controller are hereby authorized to draw warrant, check or voucher in said amount or so much thereof as may be necessary to pay and discharge the legal obligation of the City of Pasadena chargeable thereto. SECTION 4. That the Mayor of the City of Pasadena, Texas is hereby authorized and directed to execute for and on behalf of the City the annexed contract document and counterparts thereof. SECTION 5. That pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, if applicable. SECTION 6. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D., 2025. day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A.D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS AGREEMENT FOR PROFESSIONALSERVICES THE STATE OF TEXAS COUNTY OF HARRIS THIS AGREEMENT made, entered into and executed by and between the City of Pasadena, Texas, a Home Rule Municipal Corporation situated in Harris County, Texas and under the laws of the State of Texas, hereinafter called "OWNER" and Gannett Fleming, Inc., hereinafter called CONSULTANT". WITNESSETH, that OWNER intends to plan, develop and make certain improvements: generally described as: Pasadena, TX-1 Lift Station Evaluation Services WITNESSETH, that this Agreement deals with providing professional services necessary for evaluating WHEREAS, the OWNER desires that the CONSULTANT perform certain professional services in WHEREAS, the CONSULTANT represents that it is qualified and desires to perform such services; NOW, THEREFORE, the OWNER and the CONSULTANT, in consideration of the mutual covenants lift station and improvement needs. connection with the Project(s); and and agreements herein contained, do mutually agree as follows: SECTIONI SCOPE OF AGREEMENT The CONSULTANT agrees to perform professional services in connection with the Project(s) as stated in the sections to follow, and for having rendered such services; the OWNER agrees to pay to the CONSULTANT compensation as stated in the sections to follow. SECTIONII CHARACTER AND EXTENT OF SERVICES The CONSULTANT shall render the following professional services in connection with the Project(s): Assistance with evaluating the OWNER'S lift stations as needed. The lift stations that will be evaluated are the North Main Lift Station, Anthony Lift Station, Preston Lift Station, Edgefield Lift Station, Jana Pond Lift Station, and the Wichita Lift Station. EXHIBIT-A" Upon this Agreement becoming cffcctive and upon written authorization from OWNER, CONSULTANT shall proceed with the professional services which include improvements as stated herein serving the City of Pasadena. SECTION III TIME FOR PERFORMANCE The CONSULTANT shall complete the service called for in calendar years 2024-2025 or beyond if funds are available and if the OWNER desires continuing the professional services. SECTIONIV THE CONSULTANTS COMPENSATION Itise expressly understood and agreed that the CONSULTANT shall proceed to furnish the basic engineering services required herein immediately upon execution of this agreement by all parties. Additional services will not proceed without the expressed written authorization by the OWNER ori its For basic engineering services rendered by the CONSULTANT" for the services defined in Section II, representative. Character and Extent of Services, OWNER shall pay as follows: SERVICES FEE $150,000.00 Lift Station Evaluation Services The total of these services will not exceed a reimbursable amount of$150.000.00 for Basic Services as enumerated in Section II above, without the prior written approval of the City. SECTIONV TERMINATION The OWNER may terminate this Agreement at any time by notice in writing to the CONSULTANT. Upon receipt of such notice, the CONSULTANT shall discontinue all services in connection with the performance of this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination, CONSULTANT shall submit a statement, showing in detail the services performed under this Agreement to the date of termination. Upon agreement by the OWNER and CONSULTANT of the detailed statement of services performed under this agreement to date of termination, the OWNER will then pay the CONSULTANT that proportion of the prescribed charges which the services actually performed under this Agreement bear to the total services called for under this Agreement, less such payments on account or the charges as have been previously made. Copies of 2 all completed or partially completed designs, drawings and specifications prepared under this Agreement shall be delivered to the OWNER when and ifthis Agrecment is terminated. SECTION VI ADDRESS OF NOTICE. AND COMMUNICATION All notices and communications under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to CONSULTANT at the following address: Gannett Fleming, Inc. yrivera@gfnet.com: 3100 W. Alabama Houston, Texas 77098 Attn: Yvonne Rivera, P.E., PMP, ENVS SP All notices and communications under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to the OWNER at the following address: City of Pasadena City Hall 1149 Ellsworth Dr. Pasadena, Texas 77506 Attention: Director of Public Works SECTION VII SUCCESSORS AND ASSIGNS The OWNER and the CONSULTANT bind themselves and their successors, executors, administrators and assigns to the other party of this Agreement and to the successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer its or his interest in this Agreement without the prior written consent of the other. Nothing herein shall be construed, as creating any personal liability on the part of any officer or agent of any public body that may be a party hereto. SECTION VIII COMPLIANCE AND STANDARDS The CONSULTANT agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the consulting profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and CONSULTANT'S pertormance. SECTIONI IX OWNERSHIP OF DOCUMENTS, COPYRIGHT The OWNER shall be the absolute and unqualified OWNER of all drawings, preliminary layouts, record drawings, sketches, reports and other documents prepared pursuant to this Agreement by the CONSULTANT with the same force and effect as if the OWNER prepared the same. Copies of all complete or partially completed record drawings, sketches reports and other documents prepared pursuant to this Agreement shall be delivered to OWNER when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The CONSULTANT may retain one (I) set of reproducible copies and the same data in electronic file and format and such copies shall be for the CONSULTANT'S sole use in preparation of studies or reports for OWNER only. The CONSULTANT ise expressly prohibited from selling, licensing or otherwise marketing or donating such documents, or using such documents in the preparation of other work for any other client, without the prior express written permission of the OWNER. Reuse by the OWNER without specific written adaptation by CONSULTANT shall be without liability to the CONSULTANT. SECTION X INDEMNIFICATION THE CONSULTANT SHALL SAVE AND HOLD HARMLESS THE OWNER FROM AND AGAINST ALL CLAIMS AND LIABILITY DUE TO ACTIVITIES OF THE CONSULTANT, ITS AGENTS OR EMPLOYEES, PERFORMED UNDER THIS CONTRACT AND WHICH RESULT FROM ANY NEGLIGENT ACT, ERROR, OR OMISSION OF THE CONSULTANT OR OF ANY PERSON EMPLOYED BY THE CONSULTANT. THE CONSULTANT SHALL ALSO SAVE HARMLESS THE OWNER FROM AND AGAINST ANY AND ALL EXPENSES, INCLODING ATTORNEY'S FEES WHICH MIGHT BE INCURRED BY THE OWNER, IN LITIGATION OR OTHERWISE RESISTING SAID CLAIMS OR LIABILITIES WHICH MIGHT BE IMPOSED ON THE OWNER AS THE RESULT OF SUCH ACTIVITIES BY THE CONSULTANT,IIS AGENTS OR EMPLOYEES. SECTION XI MODIFICATIONS This instrument contains the entire Agreement between the parties related to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing signed by both parties. SECTION XII FORCE MAJEURE In the event either party is rendered unable, wholly or in part, by force majeure, to carry out any of its obligations under this Agreement, it is agreed that on such party's giving notice and full particulars of such force majeure in writing or by telegraph to the other party as soon as possible after the occurrence of the cause relied upon, then the obligations of the party giving such notice, to the extent that due diligence is being used to resume performance at the earliest practicable time, shall be suspended during the continuance of any inability sO caused as to the extent provided, but for no longer period. Such The term "force majeure", as used herein, shall include, but not be limited to acts of God, acts of public enemy, war, blockades, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, storms, floods, washouts, tornadoes, hurricanes, arrests and restraints of government and people, explosions, breakage or damage to machinery or equipment and any other inability's of either party, whether similar to those enumerated or otherwise, and not within the control of the party claiming such inability, which cause shall as far as possible be remedied with all reasonable dispatch. by the exercise of due diligence and care such party could not have avoided. SECTION XIII ANTI-BOYCOTT Per Texas Government Code Chapter 2270, the signatory executing this contract on behalf of consultant verifies that: (1) the CONSULTANT does not boycott Israel, and (2) the CONSULTANT will not boycott Israel during the term of this AGREEMENT. SECTION XIV ADDITIONALAUTHORIZEDSERVICES In the course of this Agreement, the OWNER may require additional services unrelated to the specific Project(s) herein described. The CONSULTANT hereby agrees to undertake additional services for the The OWNER will outline a scope of additional services requested. The CONSULTANT will review the outline and prepare an estimate of costs and work products to be delivered in response to the request. The OWNER will appropriate funds and issue a work authorization at which time the CONSULTANT OWNER in the following manner. may proceed. 5 AGREEMENT FOR ROPFSSIONALSERVICS THE STATE OF TEXAS COUNTY OF HARRIS THIS AGREEMENT made, entered into and executed by and between the City of Pasadena, Texas, a Home Rule Municipal Corporation situated in Harris County, Texas and under the laws of the State of Texas, hereinafter called "OWNER" and Gannett Fleming, Inc., hereinafter called "CONSULTANT". WITNESSETH, that OWNER intends to plan, develop and make certain improvements generally described as: Pasadena, TX - Lift Station Evaluation Services WITNESSETH, that this Agreement deals with providing professional services necessary for evaluating WHEREAS, the OWNER desires that the CONSULTANT perform certain professional services in WHEREAS, the CONSULTANT represents that it is qualified and desires to perform such services; NOW, THEREFORE, the OWNER and the CONSULTANT, in consideration of the mutual covenants lift station and improvement needs. connection with the Project(s); and and agreements herein contained, do mutually agree as follows: SECTIONI SCOPE OF AGREEMENT The CONSULTANT agrees to perform professional services in connection with the Project(s) as stated in the sections to follow, and for having rendered such services; the OWNER agrees to pay to the CONSULTANT compensation as stated in the sections to follow. SECTIONII CHARACTER AND EXTENT OF SERVICES The CONSULTANT shall render the following professional services in connection with the Project(s): Assistance with evaluating the OWNER'S lift stations as needed. The lift stations that will be evaluated are the North Main Lift Station, Anthony Lift Station, Preston Lift Station, Edgefield Lift Station, Jana Pond Lift Station, and the Wichita Lift Station. Upon this Agreement becoming effective and upon written authorization from OWNER, CONSULTANT shall proceed with the professional services which include improvements as stated herein serving the City of Pasadena. SECTIONII TIME FOR PERFORMANCE The CONSULTANT shall complete the service called for in calendar years 2024-2025 or beyond if funds are available and if the OWNER desires continuing the professional services. SECTIONIV THE CONSULTANT'S COMPENSATION Itis expressly understood and agreed that the CONSULTANT" shall proceed to furnish the basic engineering services required herein immediately upon execution of this agreement by all parties. Additional services will not proceed without the expressed written authorization by the OWNER ori its For basic engineering services rendered by the CONSULTANT for the services defined in Section II, representative. Character and Extent of Services, OWNER shall pay as follows: SERVICES FEE $150,000.00 Lift Station Evaluation Services The total of these services will not exceed a reimbursable amount of $150,000.00 for Basic Services as enumerated in Section II above, without the prior written approval of the City. SECTIONV TERMINATION The OWNER may terminate this Agreement at any time by notice in writing to the CONSULTANT. Upon receipt of such notice, the CONSULTANT shall discontinue all services in connection with the performance of this Agreement and shall proceed to promptly cancel all existing orders and contracts insofar as such orders or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination, CONSULTANT shall submit a statement, showing in detail the services performed under this Agreement to the date of termination. Upon agreement by the OWNER and CONSULTANT of the detailed statement of services performed under this agreement to date of termination, the OWNER will then pay the CONSULTANT that proportion of the prescribed charges which the services actually performed under this Agreement bear to the total services called for under this Agreement, less such payments on account or the charges as have been previously made. Copies of 2 all completed or partially completed designs, drawings and specifications prepared under this Agreement shall be delivered to the OWNER when and ifthis Agreement is terminated. SECTION VI ADDRESS OF NOTICE AND COMMUNICATION All notices and communications under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to CONSULTANT at the following address: Gannett Fleming, Inc. yrivera@gfhet.com 3100 W. Alabama Houston, Texas 77098 Attn: Yvonne Rivera, P.E., PMP, ENV: SP All notices and communications under this Agreement shall be mailed by certified mail, return receipt requested, or delivered to the OWNER at the following address: City of Pasadena City Hall 1149 Ellsworth Dr. Pasadena, Texas 77506 Attention: Director of Public Works SECTION VII SUCCESSORS AND ASSIGNS The OWNER and the CONSULTANT bind themselves and their successors, executors, administrators and assigns to the other party of this Agreement and to the successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer its or his interest in this Agreement without the prior written consent of the other. Nothing herein shall be construed, as creating any personal liability on the part of any officer or agent of any public body that may be aj party hereto. SECTION VIII COMPLIANCE AND STANDARDS The CONSULTANT agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the consulting profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and CONSULTANT'S performance. 3 SECTIONIX OWNERSHIP OF DOCUMENTS, COPYRIGHT The OWNER shall be the absolute and unqualified OWNER of all drawings, preliminary layouts, record drawings, sketches, reports and other documents prepared pursuant to this Agreement by the CONSULTANT with the same force and effect as if the OWNER prepared the same. Copies of all complete or partially completed record drawings, sketches reports and other documents prepared pursuant to this Agreement shall be delivered to OWNER when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The CONSULTANT may retain one (1) set of reproducible copies and the same data in electronic file and format and such copies shall be for the CONSULTANT'S sole use in preparation of studies or reports for OWNER only. The CONSULTANT ise expressly prohibited from selling, licensing or otherwise marketing or donating such documents, or using such documents in the preparation of other work for any other client, without the prior express written permission of the OWNER. Reuse by the OWNER without specific written adaptation by CONSULTANT shall be without liability to the CONSULTANT. SECTIONX INDEMNIFICATION THE CONSULTANT SHALL SAVE AND HOLD HARMLESS THE OWNER FROM AND AGAINST ALL CLAIMS AND LIABILITY DUE TO ACTIVITIES OF THE CONSULTANT, ITS AGENTS OR EMPLOYEES, PERFORMED UNDER THIS CONTRACT AND WHICH RESULT FROM ANY NEGLIGENT ACT, ERROR, OR OMISSION OF THE CONSULTANT OR OF ANY PERSON EMPLOYED BY THE CONSULTANT. THE CONSULTANT SHALL ALSO SAVE HARMLESS THE OWNER FROM AND AGAINST ANY AND ALL EXPENSES, INCLUDING ATTORNEY'S FEES WHICH MIGHT BE INCURRED BY THE OWNER, IN LITIGATION OR OTHERWISE RESISTING SAID CLAIMS OR LIABILITIES WHICH MIGHT BE IMPOSED ON THE OWNER AS THE RESULT OF SUCH ACTIVITIES BY THE CONSULTANI, ITS AGENTS OR EMPLOYEES. SECTION XI MODIFICATIONS This instrument contains the entire Agreement between the parties related to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing signed by both parties. SECTION XII FORCE MAJEURE In the event either party is rendered unable, wholly or in part, by force majeure, to carry out any of its obligations under this Agreement, it is agreed that on such party's giving notice and full particulars of such force majeure in writing or by telegraph to the other party as soon as possible after the occurrence of the cause relied upon, then the obligations of the party giving such notice, to the extent that due diligence is being used to resume performance at the earliest practicable time, shall be suspended during the continuance of any inability sO caused as to the extent provided, but for no longer period. Such The term "force majeure", as used herein, shall include, but not be limited to acts of God, acts of public enemy, war, blockades, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, storms, floods, washouts, tornadoes, hurricanes, arrests and restraints of government and people, explosions, breakage or damage to machinery or equipment and any other inability's of either party, whether similar to those enumerated or otherwise, and not within the control of the party claiming such inability, which cause shall as far as possible be remedied with all reasonable dispatch. by the exercise of due diligence and care such party could not have avoided. SECTION XIII ANTI-BOYCOTT Per Texas Government Code Chapter 2270, the signatory executing this contract on behalf of consultant verifies that: (1) the CONSULTANT does not boycott Israel, and (2) the CONSULTANT will not boycott Israel during the term of this AGREEMENT. SECTION. XIV ADDITIONAL AUTHORIZEDSERVICES In the course of this Agreement, the OWNER may require additional services unrelated to the specific Project(s) herein described. The CONSULTANT hereby agrees to undertake additional services for the The OWNER will outline a scope of additional services requested. The CONSULTANT will review the outline and prepare an estimate of costs and work products to be delivered in response to the request. The OWNER will appropriate funds and issue a work authorization at which time the CONSULTANT OWNER in the following manner. may proceed. 5 SECTION) XV ENTIRE AGREEMENT Pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, if This instrument consists of pages 1 to 6 inclusive and constitutes the entire Agreement between the OWNER and CONSULTANT and supersedes all prior written or oral understandings. IN TESTIMONY OF WHICH, this instrument has been executed by the CONSULTANT on this the and countersigned by the City Controller, in two (2) copies, each of which shall be an original, all of applicable. day of 2025, and has been executed on behalf of the OWNER by its Mayor and attested by its City Secretary under its City seal, this day of 2025, equal force and effect. CONSULTANT Gannett Fleming, Inc. Attest/Seal By: By: OWNER Secretary CITY OF PASADENA, TEXAS Amanda Mueller, City Secretary Approved as to form Jeff Wagner, Mayor Jay Dale, City Attorney Lindsay Koskiniemi, City Controller AGENDA REQUEST ORDINANCE RESOLUTION 2E NO: 2025- CAPTION: AMEND ORDINANCE 2024-006, AGREEMENT WITH JC STONEWALL CONSTRUCTORS, LP FOR THE POLICE SIM TAC BUILDING (CIP #P016) FOR AN ADDITIONAL APPROPRIATION OF $48,458.00 FROM CRIME CONTROL AND PREV DIST FUND. RECOMMENDATIONS & JUSTIFICATION: ADDITIONAL ITEMS THAT WERE NOT FORESEEN AT THE BID OF CONSTRUCTION WERE NEEDED TO COMPLETE THE SIM TAC BUILDING. (IP_ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: ALL REQUIRES APPROPRIATION: X See attached Certification Mkhn Victor R. Rendon REQUESTING PARTY (TYPED) ShenywOoma BUDGET DEPARTMENT COUNCIL ACTION DATE:01/23/2025 FIRST READING: FINAL READING: MOTION MOTION PURCHASING DEPARTMENT SECOND SECOND APPROVED: LE DATE DEFERRED: DATE OEAwye MAYOR CITY OF PASADENA CERTIFICATION OF FUNDS DATE: January 23, 2025 AMOUNT: $48,458.00 DEPARTMENT NO: 11700 ACCOUNT NO. Transfer from 210-7903 to 210-9211. Then transfer from 210-92111 to 211- 33180. Funds to be added to 211P016-790399 TASK NO. CIPNO.P016 PROJECT DESCRIPTION: Amend ordinance 2024-006, agreement withJCStonewall Constructors LP for the Police SIMTAC Building Project to add an additional $48.458.00. Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance isi in the Treasury of the City of Pasadena to the credit of the above fund from which it is proposed to be drawn, and such money is not appropriated for any other purpose. Lindsay E City Controller CITY OFPASADENA AMENDMENTTOCIP DATE:. January 23. 2025 DEPARTMENT NO: 11700 CIPNO.: P016 Project Name: Passadena Police SIMTAC Building Amendment to 2025-2029 CIP (Ord #2024-248) as follows: Adopted Book Proposed Change New Project Project Name/Deseription Addition to Current Project Changes inl Funding Source Changes in Funding Year xOver Budget to complete project. 1.706.829.00 1.755.287.00 ustificaton/Deserplion: Changes in metal package for the building were needed due tol lead times and additional work was also added Shuwyuoomat Budget & Finançial Planning Director Sherry Womack ORDINANCE NO. 2025- An Ordinance amending Ordinance 2024-006, which authorized and approved a contract between the City of Pasadena, Texas and JC Stonewall Constructors, LP for construction services as described in Ordinance 2024-006 for the Sim Tac Building (CIP #P016) for an additional appropriation of Forty-eight Thousand Four Hundred Fifty-eight Dollars and No/100 ($48,458.00) from the Crime Control and Prevention District fund. WHEREAS, pursuant to Ordinance 2024-006, the City Council authorized the contract with JC Stonewall Constructors, LP for construction services for the Sim Tac Building (CIP #P016); and WHEREAS, additional items that were not foreseen at the bid of the construction are needed to complete the Sim Tac Building and an additional appropriation of Forty-eight Thousand Four Hundred Fifty-eight Dollars and No/100 548,458.00)Erom the Crime Control and Prevention District fund is being added for this purposei and WHEREAS, the City Controller by the attached certificate of funds has certified to the City Council that money required for this expenditure is in the City treasury and is budgeted or will be appropriated after approval of this Ordinance for this purposei NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That the contract with JC Stonewall Constructors, LP, previously authorized and approved by Ordinance 2024-006 for Amendord24-06.K-sctonewallconstr.Simfacbuild/cIP+9016)25 construction services for the Sim Tac Building (CIP #P016) is hereby amended as provided for on the change order form attached hereto as Exhibit "A". SECTION 2. That the City Council finds that the fiscal obligation of the City has been duly certified for availability of payment and there is hereby appropriated from the Crime Control and Prevention District Fund Forty-eight Thousand Four Hundred Fiity-eight Dollars and No/100 ($48,458.00) for availability of payment as shown on and in accordance with the terms and conditions on the attached Exhibit "A"; and the Mayor and the City Controller are hereby authorized to draw warrant, check or voucher in said amount or sO much thereof as may be necessary to pay and discharge the legal obligation of the City of Pasadena, Texas chargeable thereto. SECTION 3. That the Mayor of the City of Pasadena, Texas is hereby authorized and directed to execute and the City Secretary to attest for and on behalf of the City the annexed contract document and counterparts thereof. SECTION 4. That pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, if applicable. SECTION 5. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient Amendord24-006.K-JCStonewallConstr.SimracBuildicIP#9016)25 to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) Amendord24-006.K-JCStonewallConstr.SimfacBuildicIP#9016)25 PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A. D., 2025. day of A. D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A. D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MOELLER CITY SECRETARY CITY OF PASADENA, TEXAS AmendOrd24-006-K-JCStonewallConstr.SimfacBuildrCIP#9016)25 CITY OF PASADENA CONTRACT CHANGE ORDER CHANGE ORDER NO.: DATE: PROJECTNO.: P016 ORDINANCENO.: 2024-006 1/6/2025 LOCATION: Pasadena Police SimTac Building CONTRACTOR: JC Stonewall Constructorsl LP You: arel hereby requested to comply with the following changes from the contraci plans and: specifications: DESCRIPTION OF CHANGES Description INCREASE/DECREASEINCONTRACT Item No. ADD: CP#4 CP#19 CP#21 CP#23 CP#24 CP#25 CP#28 DELETE: CP#22 AC Condensor Swap Unit Quantity Unit Cost Amount $30,135.70 $8,335.61 $2,482.79 $5,498.96 $3,770.37 $1,684.72 $350.37 $52,258.52 -S3.800.52 (S3,800.52) $48,458.00 Metal Building Package RFL #029 Mechanical Clarifications Lower: 3 Inlets Paving Subgrade Sidewalk Extension Extra Liner Panels Additional Firel Extinguisher & Cabinet 1 $30.135.70 $8,335.61 $2.482.79 $5.498.96 $3,770.37 $1.684.72 $350.37 $3,800.52 ADD Subtotal: DELETE: Subtotal: Scope and justification Stonewall's Change Proposals approved to date and attached are included on this Change Order for the: PASADENA TACTICALBULDING: (CIP#P016) Total Change Order Amount: $52.258.52 ($3.800.52) $48.458.00 $1.721.899.50 Total Increase Totall Decrease Totall Net Increase/ Deerease Change in Contract Price Thes sum of $48.458.00 isl hercby added tot thet total contract price and the total adjusted contract to date thereby is $1.721,899.50 The time provided for completion in the contract is revised toi include 0 calendar days. This document shall become an amendment tot the contract and all provisions of the contract will apply hereto. Accepted by: Recommended by: Approved by: Approved by: Date: Date: Date: Date: Architect Contractor Project Manager Owner EXHIBIT"A" Project Change Order Summary CHANGE ORDERNO.: 6 COSTS SUMMARY: tOPROJECTN NO.: P016 ORDINANCE! NO.: 2024-006 DOLLARAMOUNT $1,596,245.00 $77,196.50 $48,458.00 $1,721,899.50 PERCENT Tactical Bldg- CIP# #P016- Original Contract Amount 100.00% 4.84% 3.04% 107.87% Previous Change Orders This Change Order Revised Contract Price SCHEDULESUMMARY DURATION 1801 Days ODays ODays ODays COMPLETIONDATE 8/21/2024 8/21/2024 8/21/2024 8/21/2024 Original Contract Schedule Previous Time Extensions This Change Order Current Modified Contract AGENDA REQUEST ORDINANCE RESOLUTION QF NO: 2025- CAPTION: APPROPRIATION OF $25,000.00 FOR CITY OF HOUSTON FEES RELATED TO THE GOLF COURSE PROJECTS. RECOMMENDATIONS & JUSTIFICATION: APPROVE CITY OF HOUSTON APPROPRIATION FOR FEES RELATED TO THE PASADENA MUNICIPAL GOLF COURSE PROJECTS INCLUDING THE GOLF COURSE PAVILION, GOLF COURSE PARKING IMPROVEMENTS, AND THE GOLF COURSE KITCHEN. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: REQUIRES APPROPRIATION: X See attached Certification a - COUNCIL ACTION Victor R. Rendon REQUESTING PARTY (TYPED) DATE:01/23/2025 FIRST READING: FINAL READING: MOTION BUDGET DEPARTMENT MOTION PURCHASING DEPARTMENT SECOND SECOND APPROVED: CITY MAYOR DATE DEFERRED: DATE ae AEAwrp CITY OF PASADENA CERTIFICATION OF FUNDS DATE: January 23,2025 AMOUNT: $25,000.00 DEPARTMENT NO: 11700 ACCOUNT NO.7107 TASK NO. CIPNO. PROJECT DESCRIPTION: Cityof Houston fees related to the Golf Course. Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance is in the Treasury of the City of Pasadena to the credit of the above fund from which it is proposed to be drawn, and such money is not appropriated for any other purpose. Eindsay Koskiniemi City Controller L ORDINANCE NO. 2025- An Ordinance authorizing and approving appropriation of $25,000.00 for City of Houston fees related to the Golf Course projects. WHEREAS, appropriation in the amount of Twenty-five Thousand and No/100 ($25,000.00) Dollars is needed for fees related to the Pasadena Municipal Golf Course projects including the Golf Course Pavilion, Golf Course Parking Improvements and the Golf Course Kitchen; and WHEREAS, the City Controller by the attached certificate of funds has certified to the City Council that money required for this expenditure is in the City treasury and is budgeted or will be appropriated after approval of this Ordinance for this purposei NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That the City Council herby authorizes and approves the appropriation in the amount of Twenty-five Thousand and No/100 ($25,000.00) Dollars for fees related to the Pasadena Municipal Golf Course projects including the Golf Course Pavilion, Golf Course Parking Improvements and the Golf Course Kitchen. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient ordinanceAppropriaton-cares.carccourseProjects25 to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) ordinanceAppropriaton-caes.cairtourseProjects,s PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D.. 2025. day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A.D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS OrdinanceAppropriation-carees.CaicCourseProjecta25 AGENDA REQUEST ORDINANCE CAPTION: RESOLUTION 26 NO: 2025- Contract extension for Vehicle Body Repair and Painting Services to Pasadena Auto Collision. RECOMMENDATIONS & JUSTIFICATION: Contract extension for Vehicle Body, Repair and Painting Services to Pasadena Auto Collision. Ordinance 2023-043 allows for two (2) one (1) This contract will be used by the Fleet Department for vehicle body year extensions. This will be the last extension. repair and painting services for City vehicles. (IP ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: K Council Districts Affected: REQUIRES APPROPRIATION: Segrattached Certification COUNÇIL ACTION Allan Reague DATEI/A6/2025 REQUESTING PARTY (TYPED) FIRST READING: FINAL READING: BUDGET DEPARTMENT au - Ladlace PURCHASING DEPARTMENT APPROVED: ale MOTION SECOND MOTION SECOND DATE DEFERRED: DATE MAYOR OAwy CITY OF PASADENA CERTIFICATION OF FUNDS DATE: January15,2025 AMOUNT: $195,000.001 FY 2025 DEPARTMENT NO: 00070 ACCOUNT NO. 880510 TASK NO. CIPNO. PROJECT DESCRIPTION: Repair and Painting services for damaged City vehicles Estimated FY26 expenditure: $230,000.00 Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance is in the Treasury of the City of Pasadena to the credit of the above fund from which it is proposed to be drawn, and such money is not appropriated for any other purpose. FY 26 funds are not reviewable at this time. FEMK Lindsay Koskiniemi City Controller ORDINANCE NO. 2025- An Ordinance authorizing and approving extension of an annual contract for vehicle body repair and painting services for a period of one year approved by Ordinance No. 2023-043 and extended by Ordinance No. 2024-026 between the City of Pasadena, Texas and Pasadena Auto Collision. WHEREAS, by Ordinance No. 2023-043 the City of Pasadena authorized and approved an annual contract for vehicle body repair and painting services for a period of one year by and between the City of Pasadena, Texas and Pasadena Auto Collision; and WHEREAS, by Ordinance No. 2024-026 the City of Pasadena extended that contract for one year; and WHEREAS, the contract provides an option to extend the contract upon the same terms and conditions of the contract and Pasadena Auto Collision has agreed as reflected on Exhibit "A" attached hereto; and WHEREAS, the City Council wishes to exercise the option to extend the contract for another one-year period to commence on or about the date of final City Council approval, upon the same terms and conditions of the contract; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council of the City of Pasadena, Texas exercises its option to extend the contract by and between the City of Pasadena, Texas and Pasadena Auto Collision for a period of one year commencing on or about the date of final City Council KEktend."afinal-venspPater-aPashutocollisions approval, upon the same terms and conditions of the contract. SECTION 2. That pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties, if applicable. SECTION 3. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) KBxtena.-aFimal-venshpPintar-nPashutocallision3s PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D., 2025. day of A.D., 2025 JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A.D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS KBxtend.-Final-vensedpPinter-rv-Pashutocallisions Purchasing Department Interoffice memorandum TO: Allan Teague, Fleet Director DATE: January 7, 2025 FROM: Cheyenne Keltch, SUBJECT: Automotive Body Repair & Painting Itis time to either extend or re-bid the contract Automotive Body Repair & Painting. This contract has one (1) additional one (1) year extension option remaining under Ordinance 23-043, due to expire on March 7,2025. Would you like to: DE Extend the contract or 0 Re-bidit at the contracted prices, or if they are requesting an increase. Ify you decide to a contract renewal, al letter will be sent to the company to see if they would like to extend Please email or fax your response to me, or sendi it interoffice. Please respond by 1/14/2025. If Purchasing has not received this letter by the date specified, we will proceed with extension procedures. Ifyour have any questions, please contact the Purchasing Department. Thanks, Chéyenne Keltch/ Cityjof Pasagena Ph:Z14767242 Emd/sAatgs Deparent Sigmaturé Note: If you have hada anyservice issues with the current vendor, please attach a copy of the Vendor Performance Reportstatingt the nature of thesei issues, and whether they were reconciled during the time period. Date: 1/8/2025 Vendor: Pasadena Auto Collision Attn: Cesar Benavidas Re: Request to Extend the City of Pasadena's contract for Vehicle Body Repair & Painting in accordance with The City of Pasadena awarded a contract to your firm for the period March 7, 2024 Through March 7, 2025 in accordance with your response to Bid No.23-002 City policy allows for the renewal of contracts ifiti is deemed to be in the best interest of the City, based on satisfactory service and ifit makes good business sense. The City is considering exercising this renewal option, to be negotiated to the satisfaction of both parties. Please review the attached, note your decision at the bottom of this letter, sign and mail or fax this letter to me no later Renewal of this contract is solely at the City's discretion. Your response will be carefully evaluated to determine if Ifyout have any questions regarding this process, please feel free to call! the Purchasing Dept. at (713)475-5532. Contract Ordinance No. 23-043 than 1/15/2025. as satisfactory renewal can be accompished, or if re-bidding will best serve the City's interest. Cheytrse Kelieh Cheyenne Keltch, Senior Warehouse Asst., City of Pasadena Ph: 713-475-7864 Email: Cxelch@asaenaikgos As an authorized representative of this firm, : CESAR BENAVIDEZ Note: Please return this document with a Texas Form 1295 M Agree to a one-year contract rerewal exact same pricing and terms. Agree to a one-year contract rerewal with the changes shown on the attached. (Must comply with Section # 43 Contract Renewals, on page 9 of the Bid) Decline to renew the contract for the following reason(s): Date: Signature: 1/812025 Name: Lesw Benavidez 7 EXHIBIT "A" AGENDA REQUEST ORDINANCE CAPTION: RESOLUTION 2N NO: 2024-636 Contract extension for Vehicle Body Repair and Painting Services to Pasadena Auto Collision. RECOMMENDATIONS & JUSTIFICATION: Contract extension for Vehicle Body Repair and Painting Services to Pasadena Auto Collision. Ordinance 2023-043 allows for two (2) one (1) This contract will be used by the: Fleet Department for vehicle body year extension. This will be the First extension. repair and painting services for City vehicles. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: a Council Districts Affected: REQUIRES APPROPRIFION. $ee tacyaytarriicition A COUNCIL ACTION Allan Teague DATB1/92/2024 REQUESTING PARTY (TYPED) FIRST READING: barra MOTION Dow SECOND FINAL READING: SChocnbein MOTION CHIeMErO SECOND BUDGET DEPARTMENT derloac PURCHASING DEPARTMENT APPROVED; CITY V MAYOR OA-00-24 DATE DEFERRED: 02-20-24 DATE Apwryw AGENDA REQUEST $A6a X ORDINANCE CAPTION: RESOLUTION 2H NO: 2023-043 Contract for Vehicle Body Repair & Painting to Pasadena Auto Collision. RECOMMENDATIONS & JUSTIFICATION: Staff solicited bids for Vehicle Body Repair and Painting Services, one bid was reçeived. Pasadena Auto Collision was the lowest responsible bidder and staff recommends award of a contract for a period of one (1) This contract will be used by the Fleet Department for vehicle body repair year, with two (2) one (1) year extension periods. and painting services for City vehicles. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: REQUIRES APPROPRIATION: See attached Certification Eadl Eddie Duron Council Districts Affected: COUNCIL ACTION DATE:2/13/2023 REQUESTING PARTY (7YPED) FIRST READING: Schoenbeh MOTION Estrada SECOND FINAL READING: Valerio MOTION Larrison SECOND BUDGET DEPARTMENT KWaaw PURCHASING DEPARTMENT APPROVED: CITY ATTORNEY Sulo MAYOR 03-07-23 DATE DEFERRED: 03-31-23 DATE GfAwe CITY OF PASADENA CERTIFICATION OF FUNDS DATE: February 13,2023 AMOUNT: $172,000.00 Remainder FY2 2023 DEPARTMENT NO: 00070 ACCOUNT NO. 880510 TASKI NO. CIPNO. PROJECT DESCRIPTION: Repair and Painting services for damaged City vehicles Icertify to the City Council that the money required for the contract, agreement, obligation, or expenditure contemplated in the above and foregoing ordinance is in the Treasury of the City of Pasadena to the credit oft the above fund from which it is proposed to be drawn, and such money isn not appropriated for any other purpose. Julle St Jean' City Controller ORDINANCE NO. 2023-043 An Ordinance authorizing and approving a contract between the City of Pasadena, Texas and Pasadena Auto Collision for vehicle body repair and painting service for the City of Pasadena for a period of one year. WHEREAS, Pasadena Auto Collision submitted the lowest and only responsible bid meeting all specifications received February 7, 2023; and WHEREAS, Pasadena Auto Collision is a local business whose principal place of business is located in the City of Pasadena, Texas; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the SECTION 2. That that certain contract, a facsimile of which is annexed hereto, incorporated herein for all purposes and designated Exhibit "A", by and between the City of Pasadena, Texas and Pasadena Auto Collision of Texas for vehicle body repair and painting service for the City of Pasadena for a period of one year with two (2) one (1) year extension periods, beginning on or about the date of final City Council approval, according to specifications as set forth in Notice to Bidders and bid/proposal of Pasadena Auto Collision received pursuant thereto on February 7, 2023, is hereby authorized and approved. preamble to this Ordinance. KPurchAmn.VehBodyRepair23.doc SECTION 3. That the City Council finds that such contract is reasonable and necessary, and the Mayor of the City of Pasadena, Texas is hereby authorized and directed to execute and the City Secretary to attest for and on behalf of the City the annexed SECTION 4. That pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, contract document and counterparts thereof. Certificate of Interested Parties. SECTION 5. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) KPurchAnn.VehsodyRepair23.doc PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the Day of March A.D D., 2023. APPROVED this the hay of March A.D., 2023. GfAwrne JEFF-WAGNER, MAYOR JAY w. DALE Sle CITY'ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: Amandatymuelka AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the 21 day of March A. D., 2023. A. D., 2023. APPROVED this the a1Faay of March fAua JEFF-WAGNER, MAYOR PPROVEDA syle JAY w. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: Omandas-muoll. AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS KPurchAnn. VehbodyRepair23.doc ORDINANCE NO. 2023-043 CONTRACT THE STATE OF TEXAS S COUNTY OF HARRIS S KNOW ALL MEN BY THESE PRESENTS: This Agreement is made and entered into this ast day of March A. D., 2023, by and between the City of Pasadena, Texas, a municipal corporation situated in Harris County, Texas (the "City"), and Pasadena Auto Collision of Texas agreements hereinafter contained the parties do hereby agree as (the "Contractor"). In consideration of the covenants and follows: I. It is agreed that the following documents, to-wit: Notice to Bidders, Proposal to the City of Pasadena, Texas, Payment Bond, Performance Bond, if any, General Conditions of Bidding, and General Specifications for vehicle body repair and painting service for the City of Pasadena for a period of one (1) year with two (2) one (1) year extension periods, beginning on or about the date of final City Council approval, according to specifications as set forth in Notice to Bidders, and bid received pursuant thereto on February 7, 2023, as well as any and all addenda, are a part of this contract as if set out in full at this part of the contract. Each of the parties hereto agrees to carry out and perform each and all of the provisions of said documents upon its part to be performed. EXHIBIT "A" KPurchAnn.VehsodyRepair2).doc II. Contractor agrees to supply and deliver vehicle body repair and painting service to the City according to the specifications and formal proposal attached hereto. III. City agrees to pay to Contractor the amount according to the terms as set out in the aforesaid documents and specifications. IV. The continuance of this contract is subject to and dependent upon appropriation of the necessary funds by the City Council and City reserves the continuing right to terminate at the end of each fiscal year. V. If Contractor fails to perform any term of this contract, including specifications and bid, City may terminate this contract upon fifteen (15) days' written notice to Contractor, or City may terminate this contract at any time without cause upon thirty (30) days written notice to Contractor. VI. That pursuant to the requirements of House Bill 1295, 84th Legislative Session, this contract is contingent upon the business entity's completion of the required Form 1295, Certificate of Interested Parties. KPurchAnn.VensodyRepair2.doc VII. It is understood and agreed that the City shall have the right to terminate this Agreement at the end of any fiscal year if its governing body does not appropriate sufficient funds for this contract as determined by such Party's budget for the fiscal year in question. The City may effect such termination by giving written notice of termination at the end of its then- current fiscal year. (SIGNATURE AND APPROVAL - NEXT PAGE) KPurchAnn.VehsodyRepair23.doc In Witness Whereof, the City has caused this contract to be signed in its behalf by the Mayor, and Contractor has executed this contract the day and year first above written. THE CITY OF PASADENA, TEXAS AAnge JEFF WAGNER, MAYOR JAY W. DALE l CITY ATTORNEY CITY OF PASADENA, TEXAS or THE CITY OF PASADENA, TEXAS ATTEST: Omnda-f-muella AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS THE STATE OF TEXAS COUNTY OF HARRIS of march S S This instrument was acknowledged before me on the 2g4day 2023 by JEFF WAGNER as MAYOR of the City of Pasadena, Texas. Ji PUBLIC IN AND FOR THE STATE OF TEXAS MA2 Name: AShk Vincelt My Commission expires: ASHLEYVINCENT Myl NolaryID#1 131698812 Expires August 27, 2026 KPurchanm.VehsodyRepair23.doc ATTEST: PASADENA AUTO GOLLISION EU SECRETARY Tiwich Pinada CESAR BELAOEZ PRESIDENT THE STATE OP TEXAS COUNTY OF HARRIS Psd a920 S 5 This insciunent was acknowledged before me on the. of 20?3 by CExy EATLKKL ot PASADENA AUTO COLLISION, a NOTARY PUBLIC AND FOR - THE SLAYE OF TEXAS Name: Ebmersldo (ALAE the Sole Preprictorphif copotation, on behalfofsid corporation. My Commission expites: ESMERALDA GARCIA Notary ID #131230443 My Commission Expires AURUSE 2,2025 - 154-1 City Ord # Expires: City of Pasadena Purchasing Vendor Pasadena Auto Collision 2112 Southmore Pasadena, TX77502 Ph:713-475-8400 Fx:713-475-8410 Cesar Benavides Hourly Rate $52.00 $0 $52.00 $0 None 12/3 22 years Tabulation of Bid Number: 23-002 Fleet 2/7/2023 Department: Bid opening date: Award to: Item No. 1 2 Pasadena Auto Collision Description PASSENGER VEHICLES- Hourly Labor Rate PARTS/MATERIALS (Net, Mark-up or Discount) TRUCKS Hourly Labor Rate PARTS/MATERIALS (Net, Mark-up or Discount) Notes Deviations: Number of Workers / Supervisors Number of Years in business Bid Award Recommendation Date: February 13, 2023 To: James Shaw, Fleet Shaw Re: Bid No: 23-002 Bid Opening Date: February 07, 2023 Attached for your review is a copy of the Bid Tabulation for IFB 23-002, Vehicle Body Repair & Painting please utilize it as well as Bids with descriptive literature that were sent to you on February 9, 2023. X We reçommend and award be made to Pasadena Auto Collision If your evaluation of the bids does not agree with or recommendation, please supply full details of your disagreement. Your recommendation is requested in determining this award due to specific use or technical application. Please supply in full details if the low bid fails to meet the quality or and functional requirements of the invitation for bid. If literature or samples are needed, please return your recommendation by. Your reply by deadline is appreciated Regards, Ext. 7864, & Comments Below: Buyer III Dept. Signature: f> City of Pasadena, Texas P.O.Box672 Pasadena,TX77501 713477 1511 htplpasadematexasnet City of Pasadena PURCHASING OFFICE 1149 EUSWORTH DR. SUITE4 401 PASADENA TX.77506 713-475-5532 FAX713-920-7938 SUSMIT 70: CTY OF PASADENA CY SECRETARYSOFFICE 1149EBworth Dr. Suite 200 Pasadena TX. 77506 MAJUNGI DATE January 26, 2023 Invitation for Bids (IFB) TLE NUMBER 23-002 BIDV WRITER Bob Ward Buyer III CLOSING DATEATIME February 6, 2023by 4:00PM Vehicle Body Repair a Painting PRE BIDO DATE, TIME ANDLOCATION 021042023, 3 pm and Pasadena, TX NAME OF PARTNERSHIP, CORPORATION ORI INDIMIDUAL Pasadcna Avto Collision MAJLING ADDRESS 2112 Southmoye AVe. GITY-STATE-AP Pasadena, TX 17502 PH: #13-475-8400 FX: 713-475- $410 TOTALE BIDA AMOUNT: Bidsa are fimf for Acceptance for 90 days Ves0 NoD Other a TAXPAYER IDENTIFICATIONT NUMBER 83-0381545 NOBID: lfnots submitting a bid, state reason below and relum ane copy of this form EMAIL: WEB ADDRESS: PA5Adenaavlpcallain eyahoo.com Delivery: Calendar days after receipt of Purchase Order: days (ARO) Payment Terms: %, net, Icertify that this bidi is made without prior understanding, agreement, or connection with any corporation, fim, or person submiting a bid for the same materlals, supplles, or equipment and is in all respects falr and without collusion or fraud. lagree to abide by all conditions of this bida and certify thatl am authorized to sign this bid for the bidder. In submitting a bid to the City of Pasadena the bidder offers and agrees that If the bid is accepted, the bidder will convey, sell, assign or transfer tot the City of Pasadena allr rights, tibes and interest In and to all causes to action It may now or hereafter acquire undert the Anti-trust laws oft the United States and thes State ofTX forp price fixing relating tot the particular commodities or services purchasedor aoquired by the City of Pasadena. Att the City/sdiscretion, sucha assignment shall ber made and become effective atthe tme the City tenders finalpayment tot the bidder. AUYHORIZED SIGNATURE Addendum #1 DATE 0210412023 PRINTED Please intial by all thal apply. lacknowiedge receipt ofu the following addendum Addendum *2 Addendum#3 Please note the following: Addend.R4 This page must be completed and returned with your bid Bids must be submltted In a sealed envelope. marked with bid number & closing date. Bids received after the above closing date and time will not be accepted. Legal Notice NOTICE TO BIDDERS BIDI NO.23-002 Vehicle Body Repair & Painting The City of Pasadena, Texas intends to purchase and invites you to submit a sealed bid for: Sealed bids in duplicate will be received by the City ol Pasadena, Texas on or before 4:00 p.m. CST, Monday, 2/6/2023 in the Office of the City Secretary, 1149 Ellsworth Dr. Suite 200, Pasadena TX.77506 Bids will be publicly opened and read on 2/7/2023 at: 3:00 p.m. in the Main Conference Room in City Invitation for Bids documents may be obtained via the Interet by contacting DemandStar.com or from the City ofF Pasadena Purchasing Department web page at www.pasadçnaxgoy Ifyou do not have Internet access, you may obtain the documents by contacting the Purchasing Office at 1149 Ellsworth Dr. Suite Bids may be either mailed or hand delivered to the City Secretary's Office, 1149 Ellsworth Dr. Suite 200 Pasadena TX. 77506. Any bids received after the above staled time will be relurned to the bidder The City Council reserves the right to waive any informalities or minor irregularities; reject any and all bids/proposals which are incomplete, conditional, obscure, or which contain additions not allowed for; accept or reject any bids/proposal in whole or in part with or without cause; and accept the bid/proposal CAUTION: Ii is the bidders/proposer's responsibility to ensure that bids/proposals are received in the City Secretary's Olfice prior to the date and time specified above. Receipt of a bid/proposal in any other City Hall. 401, Pasadena TX. 77506 (713) 475-5532. unopened. which best serves the City. office does not satisfy this requirement. Publish: AmahNEEnIST Published in the Pasadena Citizen & on the City of Pasadena Website Commodily Code: 654255.15.59410.92819 IF8#23-002 VEHICLE BODY REPAIR & PAINTING CITY OF PASADENA PURCHASING OFFICE TABLE OF CONTENTS STANDARD PURCHASE DEFINITIONS (IFB). GENERAL REQUIREMENTS FORI BIDS. SPECIAL CONDITIONS. SPECIFIÇATIONS. BIDDER QUESTIONNAIRE DEVIATION & COMPLIANCE SIGNATURE FORM.. NON-COLLUSION, AFFIDAVIT. SOLICITATION QUESTIONNAIRE. BIDDER REFERENCES. LOCAL BIDDER PREFERENCE CLAIM FORM. FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY.. BIDDER QUESTIONNAIRE & CHECKLIST. BID/PROPOSAL LABEL. APPENDIX A. 10 13 16 20 22 23 24 26 27 28 Commodity Code. IFB#23-002 VEHICLEBODY REPAIRAPAINTING CITY OF PASADENA PURCHASING OFFICE STANDARD PURCHASE DEFINITIONS (IFB) The Cityv will use the following definitionsi ini instructionst tob bidders, terms and condilions, spacial provisions. lechnicaispecifeations: and any other Whenever at tem defined by the Unifor Commercial Code as enacted by the Stale of Texas, IS used in the Contraci, the UCC definition shal solicitation documents. control, unless otherwise definedi in the Contract. Addendum means a written instrument Issued by the Contract Awarding Authority that modifies or clarlfies the Solicitation prior to the Dua Date. "Addenda" is the plural Altemate Bid means multipie Bids with substantive variations from the same Bidder in responss to a Appropriate, Appropriated, or Approprialion means the adoplion by the City Council oft the City ofa budget for a fiscal year that includes payments to be made under the Contract during ther respective fiscal year. Bidisac complele, properlys signed response to ani inwitation forb bid. whichi if accepled, would bind the Bidder to perform ther resullant Contract, Bldder Is a person, fim, or entity that submils a Bid n response toa Solicilation. Any Bldder may be represented by an agent efter submitting evidence demonstrating the agent's authority. The agent cannol cerlify as to his own agency status. Bid Gueranty guaranlees that the Bidder (a) will not withdraw the Bldv withint the periods specified for acceptance, and (b) wil execule a Contract and furnish required bonds and any necessary Insurancey withint thet time specifedinthe Solicitation, unless al longer lime! Is allowed byl the City. The guarantee willl be retumed lo the Bidder upon execulion of Contract Blds arer responses 10 en Invitalion for Bids. Cily means the City of Pasadena, a Texas home-rule municlpal corporation, Consiruction means tha construction, repair, rehabilftatlon, alteration, conversion or extension of building. parks, utlities, stroets or other Improvements ors alterations toreal property. 10. Contractor means lhep person, firmo or entity selling goods or services tot the City under a Contract. 11. Oeliverables means the goods. products, materials, and/or services to be provided lo the City bya Bidder. Due Date means the date and time speciled for recalpt of 13. Goods are supplies, materials, ore equipment. 14. Invilation for Bid (IFB) means a Sollcitalion requesting pricing for a specified Good or Service which has been advertised for Bidir iner newspaper. 15. Lowest Responsible Bid means the Bid meeting all requirements oft the specifications, lerms, and conditlons of the Invitation for Bid resulling in thei lowest cost to the City inat total cost concept or based solely onp price, taking nlo consideration Ihef financial andp precticale ability of the Bidder top perfomi the Contract, past performance ofthe Bidder, and compliance wilh all Cily ordinances conceming the 16. Lowest Responsible Bidder means the Bidder submitting 17. Non-Prolessional Services are services performed that are nol ofa professional nature such as lawn care, securly, 18. Offer moans a complete signed response submitted to the Cityin response loa Solicitationi including, but nol! timitedi 10, a Bid submitted in response to an Invitation for Bid, a proposal submitled in response to a Request for Proposal, a quote submitted in response toaf Request for Quotation, or a statement af qualficalions and interest submitted in response toal Request for Qualilications. 19. Pre-Bid Conference means a conference conducted by the Purchasing Office, held in order to allow Bldders lo esk questions about lhe proposed Contract and particularly the Contract specifications. 20. Professional Services means services that use skills that are predominantly mental or intellectual, rather than physical or manual such as açcounting. architecture, land surveying, law. medicine. oplometry, prolessional engineering, etc. 21. Purchase Orderl Is and order placed byt the Purchasing Ofce for the purchase of Goods or Services written on the Cily's standard Purchase Order form and which, when accepled byt the Bldder, becomes a contract. Thel Purchase Orderi is the Bidder's authority to deliver and invoice the Cily lor Goods or Services specified, and the City's commitmentto accept the Goods or Services fora ana agreed upon price. 22. Services include all work or labor performed for the City on an independent contractor basis other than construction. 23. Sollcitalion means, as applicable, an Invitation for Bid, Request for Proposal, Request for Quallicalions or a 24. Subcontractor means a person, fim or enlity providing goods or services toa Bidder lobe usedinthe performance oft the Bidder's obligations undert the Contract. 25. Unbalanced Bid means a Bid thati is based on prices which are significantly less than cost for some bid items and significantly more thand cost for others. purchasing process. Lowest Responsible Bid. janilorial, etc. form oft the word. Solicitatlon. Request for Quotation, Bids. Commodity Code: 6512.85-15359.10925.19 IFB#23-002 VEHICLE BODY REPAIRAPAINTING CITY OF PASADENA PURCHASING OFFICE GENERAL REQUIREMENTS FOR BIDS These instructions are standard for all contracts for commodities or serviçes issued through the City of Pasadena Purchasing Department. General Requirements apply to all advertised bids, however, these may be superseded, whole or in part, by the READ1 THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING The CITYOfPASADENA: acceptance ofe Bidder's offer shall bel limited lot the terms herein unless expressly agreedi in writing by the CITY.E the contrect is intended to cover a specific time period, the term will be given in the specifications under DURING THE PERIOD BETWEEN THE BID MAILING DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITHANY MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY1 THECITY. THIS PROVISION IS NOT MEANT TO PRECLUDE BIDDERS FROM DISCUSSING OTHER MATTERS WITH CITY COUNCIL MEMBERS OR CITY STAFF.THIS POLICY IS INTENDED TO CREATE ALEVEL PLAYING FIELDFORALL POTENTIAL BIDDERS, ASSURE THAT ÇONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE INTEGRITY OF THE BID PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE An ouiside consultant or contractor is prohibited from submitling a bid for services on a CITY of PASADENA project of which the consuitant or contractor was a designer or other previous contributor, or was an affiliate. subsidiary, joint venture orv was ina any other manner associated by ownership to any party that was a designer or other previous contributor. Ifsuch aconsultant or contractor submils ap prohibited bid, that bid shall bec disqualified on thel basis ofc conflict ofi interest, no matter In the event ofe any conflict between the terms andp provisions ofthese requirements and the specifications, the specifications shall govem. Intl the event ofa any confict ofi interpretation of any part of this overall document, the Cil/sinlerpretation: shall This bids solicitation is governed byt the compelitive bidding requirements of the CITY and Texas Local Government Code $252, as amended. Bidders shall comply with all applicable federal, state and local laws and regulations. Bidder is further advised that these requirements shall be fully governed by the laws ofthe State ofTexas and that the CITY of PASADENA may request and rely on advice, decisions and opinions oft the Attomey General oft Texas and the City Altomey conceming Any agreement resuliting! from this IFB shall be construed açcording tot the laws oft the State of Texas. The Cily andvendors agree that the venue for any legal action under this agreement shell be the Harris County, Texes. In the even! that any action is brought under any agreement resulting from the IFB in Federal Court, the venue for such aclion shall be in the The Immigration Reform and Control Act (IRCA). also Simpson-Mazzol. Act (Pub.L. 99-603. 100 Stat. 3359, signed by President Ronald Reagan on November6, 1986)is an Act of Congress which reformed United Slates immigration! law. The Actr madeitil illegal tok knowingly hire or recruiti illegal immigrants (immigrants who dor not possess lawfuly work authorizetion). requirede employers to attest tot their employees immigration status, and granted amnesly to certain illegal immigrants who entered the United States before January1 1, 1982 and had resided there continuously. The Act also granted a path lowards legalization loc cerlain agricultural seasonal workers andI Immigrants who had been continuously andi Mlegally presenti in the 8.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other govemmental entities or govemmentai cooperatives (hereafter colleclively referred to as "Entily" or "Entilies") to enhance the City's purchasing power. AL the Cily's sole discretion and option, City may inform other Entities that they may acquire items listed in this Invitation for Bids (hereafter "FB"). Such acquisition(s) shall be alt the prices stated herein, and SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN, ALL REQUIREMENTS. AND SPECIFICATIONS. BE SURE YOUUNDERSTANDTMEM. 1. TERM CONTRACTS PERIOD OF CONTRACT. ANTI-LOBBYING PROVISION BIDDER'S BID. 3. POTENTIAL CONFLICTS OF INTEREST when the conflict is discovered by CITY of PASADENA. GOVERNING FORMS govam. GOVERNING LAW any portion oft these requirements. APPLIÇABLE LAW AND VENUE Federal Judicial District ofHaris County, Texas. IMMIGRATION REFORM and CONTROL ACT (IRCA) United States since. January 1, 1982. INTERLOCAL PARTICIPATION 2 Commodity Code: 851255.15359.1032519 IFB#23-002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE shall be subject to bidder's acceptance. Entities desiring to acquirel Items listed Int this IFB shall bel listed on a rider attached hereto, ifknown at the time of Issuance oft the IFB. City mayi issue subsequent riders afler contract award sellingf forth additional Entities desiring to utilize this bid. VENDOR shall sign and retum any subsequently issued B.2. In no event shall City be considered a dealer, re-marketer, agent or other representative of Vendor or Entily. Further, City shall not be considered. andi is nol an agent; partner or representative of the Entity making purchases 8.3. Entily purchase orders shall be submitted to Vendor by the Entity. City will not be liable or responsible for any obligations, including. but noll limited to, payment, and for any item ordered by an entity other than City. 8.4. Vendor authorizes City's use ofVendor's name, trademarks and' Vendor provided materials in City's presentations and promotions regarding the availability of use oft this contract. The City makes no representation or guarantee as to any minimum amount being purchased by City or Entities, or whether Entity will purchase utilizing City's When specifications are revised, the CITY of PASADENA! Purchasing Department willi issue an addendum addressing the The apparent silenca ofs specifications as to any detail, or the apparent omission from itofac detailed description conceming any point, shall be regarded as meaning that only the best commercial praclice is lo prevail and that only material and workmanship of the finest qualty are to be used. AIL Interpretallons of specifiçations shall be made on the basls of this statement. The items fumished under this contract shall be new, unused of the latest product inp production to commercial trade and shalll be oft the highest quality as tor materiais used and workmenship. Manufacturer fumishing these items shall be experienced in design and construction ofs suchi items and shell be an established supplier oft thei item bid. Specificatlons mayr reference name brands and model numbers. itis not the intent of the CITY of PASADENA to restrict these bidsi ins such cases, but to establish a desired quality level of merchandise ort tor meet a pre-established: standard due tot like existingi items. Bidders may offeri items ofe aqual stature and the burden ofp proof ofs such stature rests with bidders. The CITYO of PASADENA: shall act as sole judge in determining equallty and acceptability ot products offered. CITY of PASADENA encourages the use ofp products made of recycled materials and shall give preference in purchasing to products made ofr recycled materials if the producls meet applicable specifiçations as to quentity and quality. CITYof City of Pasadena reserves the right to inspaci any item(s) or service location for compliance with specifications and requirements and needs oft the using department. la bidder cannot fumish a sample of a bld item, where applicable, for review, orf fails tos satisfactorily show an ability to perform, the CITY can reject the bid as inadequate. Prices for all goods and/or services shall be firmi for the duration ofl this contract and shall be stated ont the Bld Pricing form. Prices shall be alli inclusive: No price changes, additions, or subsequent qualifications willl be honored during the course of the contract. Alprices musi bes writteni in ink ort typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contraclor andi included in the bid prices. If there are any additional charges of anyl kind, other than those mentioned: above, spacified or unspecified, bldder MUST indiçate the items required and attendant costs or forfeit ther rightt to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. Unless otherwise specifed, Bidders must use the bid forms supplied by the Purchasing Ofice. Fin out and retum to the City Secretary's Office. An authorized representative of the bidder should sign the Bid Sheet. The contracl will be binding only when signed by the CITY ofF PASADENA, funds are certifed by the CITY Controller, as applicable, and a Purchase Ifin its bid response, bidder either electronically scans, re-types, or in some way reproduces the City's published bid package, then ine event ofa any conflict between the terms and provisions of the City's published bld specifications, or any portiont thereof, and the terms and provisions oft the bid response made by bidder, the City's bid specifications es published shall control. Furthermore, ifan alleration of any kind tot the City's published bid specificalions is only discovered after the contract is executed and Is oris not! being performed; the contract is subject toj immediate cancellation. riders within ten calendar days of receipt. hereunder, and: shall not be obligated orl liable for any such order. contract. ADDENDA nature oft the change. Bidders must sign andi include itin the retumed bid package. 10. SILENCE OF SPECIFICATIONS 11. NAME BRANDS 12. RECYCLED MATERIALS 13. INSPECTIONS &1 TESTING 14. PRICING PASADENA will be the sole judge in delermining product preference application. 15. BID FORM COMPLETION Orderi issued. 16. SCANNED OR RE-TYPED RESPONSE 3 Commodity Code: 512.54539092819 FB#23-002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE 17. BID RETURNS Including ALTERNATE BIDS Bidder shall return one (1)' "ORIGINAL" and one (1)" "COPY" of the bid ina sealed envelope or package of comparable size. Ploase cut out and affix the bid label found on page24 of the IFB to the outermost malling envelope (UPS, Only one Bid per envelope, Alternate Bids shall bei in at separate envelope and merked as Altemate Bid. USPS, FEDEX, etc.) ofyour bid to ensure proper deliveryt Bidders must relumn all completed bids to: Citys ofPasadena City Secretary's Office 1149 Ellsworth Dr. Suile 200 Pasadena, Texas 77506 by the date and time specified. Late bids wilinot be accepted, and will be retumed tol Bidders unopened. Bidders are responsible for including all pertinent product data in the retumed bid package. Literature, brochures, data sheets, specification information, completed farms requested as part of the bid package and any other facts which may aflect the evaluation and subsequen! contract award should be inçluded. Malerlals such as legal documents and contractual agreements, which the bidder wishes toi include as a condition of the bid, must also be in the retumed bid package. Failure tol Include allr necessary and proper supplemental materials may be cause to reject the entire bld. For purposes of bld evaluation, Bidders must indicate any varances, no matter how slight, contained in the bid. No variations or exceptions by a bidder will be consldered or deamed a part oft the bid submitted unless such variances or exceptions are listed in the bid and referençed in the space provided on the bid pages. Ifvariances are not stated, or referenced as required, It will be assumed thal the product or service complies with the City's terms, conditions and By receiving a bid, the City does not neçessarily accept any variances contained In the bid. All variances submitted are subject to review and approval byt the City. lany bld contalns material variances that, int the City's sole opinion, make that bid conditional in nature, the City reserves the right to reject the bid or part of the bid that is declared, by the City as Upon signing this bid document, a bidder offering to seli supplies, materials, services, or equipment to the CITY of PASADENA certifies that the bidder has not violated the antitrust laws of this stale codified in Texas Business and Commerce Code $15.01,etseq. as amended, or thef federala antitrust laws, and has not communicated directly ori indirectly the bid made lo any competitor or any other person engaged in such line of business. Any or all bids may be rejectedif the CITY believes that colluslon exists among the bidders. Blds In which the prices are obvlously unbalanced may be rajected. Ifmultiple bids are submitted by a bidder and after the bids are opened, one oft the bids is withdrawn, the result will be that all of the bids submitted by that bidder will be withdrawn; however, nothing herein prohibits a vendor from 18. SUPPLEMENTAL MATERIALS 19. VARIANCES specifications. conditional. 20. DISQUALIFICATION OF BIDDER submitting multiple bids for different products ors services. 21.1. Per Section $252.043 ofu the Texas Local Govemmen! Code; 21, AWARD OF CONTRACT 21.1.1. lfthe competilive sealed bidding requirement applies to the contract for goods or services, the contract mus! be awarded to the fowest responsible bidder or to the bidder who provides goods or services at the best value fort the municipality. (a) the purchase price; 21.1.2. In determining the best value fort the municipality, the municipality may consider: (b) the reputation oft the bidder and oft the bidder's goods or services; C) the quality of the bidder's goods or services; (0) the extent tov which the goods or services meet the municipalily's needs; (e) the bidder's past relationship with the municipality; () the impact on the abilty oft the municipality lo comply with laws and rules relatingt to contracting with historically underutlized businesses andi nonprofit organizations employing persons with disabilties: (9) the total long-term cost to the municipality tos acquire the bidder's goods or services; and any relevant criteria speclfically Iisted int the request for bids or proposals. Commodity Code: 51256/45.39.1092819 IFB#23-002 VEHICLE BODY REPAIR & PAINTING CITY OF PASADENA PURCHASING OFFICE 21.2. The City reserves the right to make an award on the basis ofl low line iem, low total ofl lines items, or in any other combination that serves the best Interest of the City and to reject any and all bids or line items at the City's sole discretion. For the purpose of evaluation, any ltem left blenk will be deemed "nol bid". 21.3. The City reserves the right to accept any item or group ofi items on this bid, unless the bidder qualifies his/her bid bys speciflc limitations and/or unless otherwise specified in Special Conditions. 21.4. A written award of acceptance (manifested by a City Ordinance) and appropriat on mailed or otherwise furnished to the successfull bidder results inal binding contact withoul further aclion by either party. 21.5. Breaking oft tie bids shall bei ina accordance with the Texas Local Govemment Code $271.901. 21.6. Although the information furnished to bidders specified the approximate quantities needed, based on the best available information wherea contract is lel on a unlt price basis, payment shall be based ont the actual quantities supplied. The City reserves ther right to delete items, prior tot the awarding oft the contract, and purchase said items by other means: or after the awarding of the contract, toi increase or decreaset the quantities bidi in accordance with $252.048 of the Texas Local Govemment Code. No changes shall be made without written notification of the 24.7. The City of Pasadena reserves the right to waive any formality or irregularity, to make awards to more than one bidder, to reject any or all bids. In the event the lowest dollar bidder meeting specifications is not awarded a contract, thel bidder may appear before the City Council, the govering body and present evidence conceming his Evaluation shallbe used as ac determinant as tov which bld items or services are the most efficient andlor most economiçal for the CITY. It shall be based on all factors that have a bearing on price and performence of the items In the user environment. All bids are subject tot tabulation by! the CITY of PASADENA Purchasing Department and recommendation tol the govemingt body. Compliance with allbldr requirements, delivery andi needs oft the using department are coneiderations ine evaluating bids. The CITY of PASADENAI Purchasing Depariment reserves the right to contact any bldder, at any time, 23.1. Pursuant to Subchapter Z, Chapter 271.9051, Texas Local Government Code, and City of Pasadena Resolulion 2009-125, in purchasing under this tille any real property, personal property that is not affixed to real property, or services, ifa municipallty reçeives one or more competitive sealed bids from a bidder whose principal place ofbusiness! Is int ther municipalty and whose bid is within 5% oft the lowest bid price receivedbyt the municipality from al bidder who is not a resident of the municipality, the municipalty may enter into a contract for construction services in ans amount of less than $100,000 or a contract for other purchases In an amount ofl less 23.4.2. the bidder whose principal plaçe of business isi int the municipalityi if the goveming body of the municipality determines, in writing, that thel locall bidder ofers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment ofr residents ofthe municipality and increased tax revenues tot the municipality. City. responsibility after offiçially nolifying the Purchasing Manager oft his intent to appear. 22. EVALUATION loc clarify, verify orr requesti information with regard to any bid. 23. ÇONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS than $500,000 with: 23.1.1. the lowest bidder; or 23.2. This section does notp prohibita a municipality from rejecting all bids. those terms are defined by47 U.S.C. Section 153. 23.3. This section does not apply. to the purchase of lelecommunicalions services or Information serviçes. as 23.4. Inc order tor receive consideration, bidders must fill oul and submit the Local Bidder's Preference Form. 24.1. All protests regarding the solicitation process must be submitted in written form tot the Purchasing Manager within five (5) working days following the opening of bids/proposals. This Includes all protests relating to legal advertisements, deadlines, bid/proposei openings, and all olher related proçedures under the Local Govemment Code, as well as any protests relatingt lo allegedi Improprielles or ambiguities in the specifications containedherein 24.2. Post-award prolests must bes submittedi iny written form tot the Purchasing Manager within five (5)working days afer award and must specify the grounds upon which the protest is based. A valid protests shall; 24. PROTESTS: orin the contract documents. 5 Commodity Code: 612.5415359-109289 IFB#23-002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE 24.2.1. Come from an actual bidderc or proposer for the contract, and they would be awarded the contractifs their prolest were accepted. 24.2.2. Who claim to bet the rightful awardee. That Is. the protest is not valid if fled by a bidder who cannot show 24.3. The Purchasing Manager, having authority tor make the final determination, will respond within 10 working days to each substantive Issue raised in the protesl. Allowances for reconsiderations shal be made only if dala becomes available that was not previously known, orift there has been an eror of law or regulation. The CITY of PASADENA City Council must award the contract and the Mayor or other person authorized by the Mayor must sign the contract before il becomes binding ont the CITYofF PASADENA or the bidders. Department heads are NOT authorized to Bign agreements for the CITY of PASADENA, Binding agreements shall remain in effect until all products AV vendar, as a member of the public may request a copy of the Bid Tabulation that is compiled when thel bids are opened in City Council ori in the! Purchasing Department: after a request for Public information is received in accordance with Texas Local Govemment Code, Chapler 552. However, the City will not release copies oft bids or the bid evaluations until after In accordance with Texas Local Govemment Code, Chapter 552.104 EXCEPTION: INFORMATION RELATED TO (a) Informallon Is exempted from the requirements of Section 552.021 ifiti is information that, If released, would give advantage toa competitor or bidder. This is nota a waiver of any exception to the requirements of public disclosure contained in the Texas Public Information Act including, but not limited to, trade secrets or other commercial orf financial information tha! is made confidenlial by law. itis expressly understood and agreed by both parties hereto that the City is contracting wilh the successful vendor as independent contractor. The parties hereto understand. and agree that the Cily shall not be lable for any claims which may be asserted by any third party occurring in connection with the services to be performed by the successful vendor under Ar multi-year lease orl lease/purchase arrangement (f requested by the Special Regurementsinancioma. or any contract continuing as a result ofa ane extension option, musti include fiscal funding out. H, for any reason, funds are nol appropriated to continue the lease or contract, said lease or contract shall bacome null and void on the las! day of the current appropriation of funds. After expiration of the lease, leased equipment shali be removed by the bidder from the using department without penally of any kind or form to the CITY of PASADENA. All charges and physical activlly related to Any contract entered Intol by the CITY thati is tot be paid from grant funds shal bel limited! lo payment from the grant funding and the vendor/provider understands that the CITY has not set aside any CITY funds for the payment of obligations under ag grant contract. If grant funding should become unavailable at any time for the continuallon of services paid for by the granl, and further funding cannot be oblained for the contract, then the sole recourse of the provider shall be to lerminele Ifrequired, spacific insurence provisions will be Included in bid spacifications. A copy of an insurance certifiçate must be submitted within ten days from request. The successful vendor will be required tor maintain, at all times during performance of the contract, lhe insurance detailedi in bid specifications. Failure to provide this document mey result in disqualifcation Bidder and bidder's insurance carrier waive any and all rights whatsoever with regard to subragation against CITY of PASADENA: as ani indirectp party lo any sull arising outo ofp personal orp property damages resulting from bidder's performance The CITY of PASADENA reserves ther right tot terminate the contract for defaull ifbiddert breaches any oft the terms therein, including warranties oft bidder or if the bidder becomes insolvent or commits acts of bankruptcy. Such right olt temmination Isi in addition to and not in lleu of any other remedies which the CITY of PASADENA mey have in law or equity. Default may be construed: as, but notl limitedi to, feiluret to deliver the proper goods endlors services wilhin the proper amount oftime, and/or to properly perfor any and alle services required to the City's satisfaction andlor to meet all other obligations and 25. CONTRACT OBLIGATION andlor services covered by this purchase havel been satislactorily delivered and accepted. 26. BID DOCUMENTS ANDI BID EVALUATIONS the contract has been awarded by the Cily Council. COMPETITION OR BIDDING 27. INDEPENDENT CONTRACTOR this contract and thatt the suçcessful vendor has no authority to bind the City. 28. FISCAL FUNDING dellvery, installation, removal and redelivery shall be the responsibility of the bidder. 29, GRANT FUNDING any furthers services under the contract and the contract shall be null and void. 30. INSURANCE ofbld. 31. WAIVER OF SUBROGATION under this agreement. 32. TERMINATION requirements. 6 Commodity Code: 6512.5.15359-1092849 33. TERMINATION-NOTICE 30 days written notice 34. INDEMNITY IF8#23-002 VEHICLE BODY REPAIRS &PAINTING CITY OF PASADENA PURCHASING OFFICE Eilher party may cancel the contract at any time after award. The Ciry shall be required lo give the vendor notice thirly days prior lo1 the date ofcançellation of the contract. The vendor shall be requiredt to give the City written notica sixty days prior lo the date of cançellation of the contract. The CITY of PASADENA may teminate the contract without cause upon 34.1. CONTRACTOR COVENANTS. AND AGREES TO FULLYINDEMNIPY AND HOLDHARMLESS, THE CITY AND ELECTED OFFICIALS, EMPLOYEES, OFFICERS, DIRECTORS, AND REPRESENTATIVES OF THE cy, INDIVIDUALLY OR COLLECTIVELY, FROM AND AGAINST ANY AND ALL COSTS, CLAIMS, UIENS, DAMAGES LOSSES, EXPENSES, FEES, FINES, PENALTIES, PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY. AND SUITS OF ANY KIND AND NATURE, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY OR DEATH AND PROPERTY DAMAGE, MADE UPON THE cmy, DIRECTLY OR INDIRECTLY ARISING OUT OF RESULTING FROM OR RELATED TO BID ACTMVITIES UNDER THIS BID, INCLUDING ANY ACTS OR OMISSIONS OF CONTRACTOR, ANY AGENT, OFFICER, DIRECTOR, REPRESENTATIVE, EMPLOYEE, CONSULTANT OR SUBCONTRACTOR OF CONTRACTOR, AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOVEES, DIRECTORS AND REPRESENTATIVES WHILE IN THE EXERCISE OR PERFORMANCE OF THE RIGHTS OR DUTIES UNDER THIS CONTRACT, ALL WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. THE PROVISIONS OF THIS INDEMNIFICATION. ARE SOLELYI FOR THE BENEFIT OF THE PARTIES ERETOAMDNOTHTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY. CONTRACTOR SHALL PROMPTLY ADVISE THE CITY IN WRITING OF ANY CLAIM OR DEMAND AGAINST THE CITY OR CONTRACTOR KNOWN TO CONTRACTOR RELATED TO OR ARISING OUT OF CONTRACTOR'S ACTIVITIES UNDER THIS CONTRACT AND SHALL SEE TO THE INVESTIGATION AND DEFENSE OF SUCH CLAIM ORI DEMAND AT CONTRACTOR'S COST. THE CITY SHALL HAVE THE RIGHT, ATITS OPTION AND ATI ITS OWN EXPENSE, TO PARTICIPATEIN! BUCH DEFENSE WITHOUT RELIEVING 34.2. ITIS THE EXPRESS ENTENT OF THE PARTIES TO THIS CONTRACT, THAT THE INDEMNITY PROVIDED FOR IN1 THIS SECTION, IS AN INDEMNITY EXTENDED BY CONTRACTOR TO INDEMNIFY, PROTECT AND HOLD HARMLESS THE CITY FROM CONSEQUENCES OF THE CITY'S OWN NEGLIGENCE, PROVIDED HOWEVER, THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL APPLY ONLY WHEN THE NEGLIGENT ACT OF THE cmy IS A CONTRIBUTORY CAUSE OF THE RESULTANT INJURY, DEATH, OR DAMAGE, AND SHALLI HAVE NO APPLICATION WHEN THE NEGLIGENT ACT OF THE CITYIS THE SOLE CAUSE OF THE RESULTANT INJURY, DEATH, OR DAMAGE. CONTRACTOR FURTHER AGREES TO DEFEND, ATI ITS OWN EXPENSE AND ON BEHALF OF THE CITY AND IN THE NAME OF THE CITY,ANY CLAIM OR LITIGATION BROUGHT AGAINST THE CITY AND ITS ELECTED OFFICIALS, EMPLOYEES, OFFICERS, DIRECTORS AND REPRESENTATVES, IN CONNECTION WITH ANY SUCH INJURY, DEATH, OR DAMAGE FOR WHICH THIS INDEMNITY SHALL APPLY,AS SETFORTH. ABOVE. The successfuly vendor agrees toi indemnity and hold the City harmless from any claim! Involvingi patenti infringement The successful bidder shall note deliver products or provide serviçes withouta CITY of PASADENA! Purchase Order, signed by an authorized agent of the CITY of PASADENA Purchasing Department. The fastest, most reasonable delivery time shall be Indicated by the bidder in the proper place on the Pricing/Delivery Information form. Any special information concering delivery should also bei included, on a separate sheet, if necessary. All items shall be shippedF.O.B. INSIDE DELIVERY unless otherwise statedi in the specifications. This shal! be understood toi include bringing merchandise to the appropriate room or place designaled by the using department. Every tender or delivery ofg goods must fully comply with all provisions of these requirements and the specifications including time, delivery and quallity. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Fallure to rectify within the performance perlod will be considered cause to reject future deliveries and cancellation of the contract by CITY of PASADENAI without prejudicet to olher remedies provided by law. Where delivery limes are critical, the CITYOfPASADENA CONTRACTOR OF ANY OFI ITS OBLIGATIONS UNDER THIS PARAGRAPH. 34.3. PATENTSICOPYRIOHTS or copyrights on goods supplied. 35. PURCHASE ORDER AND DELIVERY reserves the rightt to award accordingly. 36. DELIVERY OF GOODS/SERVICES 36.1. Allmaterials aret tol be delivered F.O.B.; City of Pasadena designated facllity. 36.2. Delivery dates pertalning to this 'nvitation must be clearly stated in the bid form where required and include weekends andl holidays. Failure to comply with this requirement may be acause for disquallication ofbid. Unless 7 Commodity Code: 6512.5-15359.1092-19 IF8#23-002 VEHICLE BODY REPAIR& PAINTING CITY OF PASADENA PURCHASING OFFICE otherwise speclRed, delivery at the earliest date is required. The bidder will clearly state int the bid the time raquired for delivery upon receipt ofo contract or purchase order. Proposed delivery time must bes specific and such phrases 36.3. Upon award ofa contract, the vendor is obligated to deliver the goods to the destination specified in the Invitation for Bids or the Purchase Order and! bears the risk ofl loss untildelivery. Ithis Invitation for Bids or Purchase Order does not contain delivery instructions, bidders shell request instructions in writing from the Purchasing Manager. Ifthe deliveryi instructions contained int the Invitation for Bids allocate delivery costs and risks ina manner contrary 36.4. The City shall have a reasonable time (but not less than 30 days) afer receipt to Inspect the goods and services tendered by vendor. The City at Its option may reject allo or any portion of such goods ar serviças which dor nol, in City's sole discretion, comply ine every respect with allt terms and conditions oft the contract. The City may elect to rejecti the entire goods and serviçes tendered even if only a portion thereof is nonconforming. Wthe City elects to accept nonconforming goods and serviçes, the Cily, in addition to its other remedies, shall be entiled to deducta reasonable amount from the price thereoft to compensate the City for the nonconformity. Any acceptance by the Clly, eveni ifnon-conditional, shall not! be deemed a waiver ors settlement ofa any defect ins such goods and services. 36.5. When delivery is not met as provided for int the contract, the Purchasing Department reserves the right 10 make the purchase ont the open market, with any cost in excess of the contract price paid by the vendor, in addition to any other damages, direct or consequential, incurred by the City as a result thereof. In addition, failure of the vendor to meet the contract delivery dates will be cause for removal of the vendor from the City's list of eligible Under the "Hazardous Communication Act", commonly known ast the "Texas Right tol Know Act". a bidder must provide to the CITY with each delivery, safety data sheets, which are applicable to hazardous substances, defined in the Act. Failure Title and Risk ofLoss ofgoods shall not pass to CITY OfPASADENA until CITY of PASADENA actually receives and takes possession oft the goods att the point orp points of delivery, Receiving times may vary with the using department, Generally, deliveries may be made between 8:30 a.m, and 4:00 p.m., Monday through Friday. Bidders are advised to consull the using department for instructions. The place of dellvery shall be shown under the "Special Reguremenshnsincion Bidders shall fumish all data pertinent to warranties or guarantees which may apply to items int the bid. Bidders may not limit or exclude any implled warranties, Bidder warrants that product sold to Ihe CITY shall conform to the standards established by the U.S. Department of Labor under the Occupational. Safety and Health Act of 1970. Int the event producl does not conform to OSHA Standarde, where applicable, CITY of PASADENA may retum the product for correction or replacement att the bidder's expense. Hf bidder fails to make tha appropriate correction within a reasonable time, CITYof Bidders shall submit an ariginal invoice on each purchase order or purchase release afler each delivery, indicating the purchase order number. Invoices must bei itemized. Any invoice, which cannot be verified by the contract price and/or Is otherwise incorreci, will be returned to the bidder for correction. Under temm contracts, when multiple deliveries and/or services are required, the bidder may Involce following each dellvery and the CITY will pay oni invoice. Contracts providing fora a monthly charge willl be blled and paid on a monthly basis only. Prior to any and all payments made for goods and/or services provided under this contract, the bidder should provide his Taxpayer Identifiçation Number or social security number as appliçable. This information must be on flev with the CITY Finance office. Failure to provide this informalionmay resulti inac delay inp payment andlor back-up withholding as required by the Intemal Revenue Service. The CITY of PASADENA! is exempt from allf federal excise, state and local taxes unless otherwise stated in this document. The CITY OfPASADENA claims exemplion from alls sales andlor use laxes under Texas Tax Code $151.309, as amended. Texas Limlted Sales Tax Exemption Certificates wil be fumished upon written request to the CITY of PASADENA The successful vendor shall not sell, assign, transfer or convey this contract in whole ori in par, without the prior written consent of the City of Pasadena Purchasing Department. Any such assignment or transfer shall not releese vendor from "as required," "as soon as possible" or "prompr" may result in disqualifiçation oft the bid. tothis section, thep provisions oft this Invitalion for Bids shall prevail. bidders as determined byt the Purchasing Department. 37. SAFETY DATA SHEETS (SDS) 38. TITLE1 TRANSFER oft the bidder lo fumish this documentation willi be cause to rejecta any bid applying thereto. section oft this bid package andlor on1 the Purchase Order as a "Deliver To:" address. 39. WARRANTIES PASADENA may correct att the bidder's expense. 40. INVOICES AND PAYMENTS 41. TAXES Purchasing Department. 42. ASSIGNMENT all contractual obligations Commodity Code: 51259-15359.1092619 43. CONTRACT RENEWALS IFB#23 002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE Renewals may be made ONLY by written agreement between the CITY OfPASADENA and the bidder. 43.1. No reques! for a price escalation will be considered for the first year of the contract period. Requests for price escalation att the time of contract renewal may be made under (he followng conditions: 43.1.1. Contractor will be required to provide wrilten confirmation from his supplier indicating the exact percentaga ofl Increase as well as the effective date of the escalation; 43.1.2. Such adjustment shall be based on the lalest 12-Month Percent Change in the Consumer Price Index - All Urban Consumers, Not Seasonally Adjusted, U.S. City Average, Motor Vehicle Body' Work vices (Series ID CUUROOOSETDO1) as published by the Buresu ofL Labor Statistics, U.S. Department Any requested adjustment shall be fully documented and submitted to the City at the time the Contractor agrees to an extension. Any approved cost adjuatments shall become effective on the beginning date ofthe approved contract extension. "documentation is not provided, aprice 43.1.4. Int the event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction ofthe City, the Contract willl be cansidered cancelled on the scheduled expiration date. The Texas Ethics Commission adopted Form CIQ (Conflicl of Interest Questionnaire) pursuant to H.B. 914. Efective January1 1,2006, Chapter 176 ofthe Texas Local Government Code requires that any vendor or person considering doing business with al local govemment entity disclose pertinent Informationi in (he Questionnaire Form CIQ. The questionnaire ist to be filedi in accordance with Chapter 176, Local Government Code by a person who has a business relalionship as defined by Section 176.001(1-a)wihal local governmental enlity and the person meets requirements under By law this questionnaire must be Aled with the records administrator of1 the local governmental enlity not later than the 7th business day afler the date the person becomes aware off facts that require the statement tot be filed. See Section 176.006, Local Govemment Code. Aperson commits and offense ifthe personk knowingly violates Section 176.006, Local Govemment The Texas Ethics Commission adopted Form 1295 (Certificate of Interested Parties) pursuan! to H.B. 1295. Effective September 1, 2015, Chapter 2252 of the Texas Govemment Code requiras lhat al business entity (any vendor or person) doing business with al local govemment entity may note enter into a contract unless the business entity has first submitteda The 1295 Form can be located at:! MSPANAGIANAMhStensAL Info form1295.htm 9r ofl Labor. increase will not be allowed. 43.1.3. The Cily reserves the right tos accept or reject the prica increase; 44. HOUSE BILL 914 DISCLOSURE OF CERTAIN RELATIONSHIPS Section 176.006(a). Code. An offense under this secllon is a Class C misdemesnor. The CIQ Form can! bel localed at! ntc/wow.etnicalale. KVs/orms/CIQ.Ddr 45. CERTIFICATE OF INTERESTED PARTIES completed Certificate ofl Interested Parties Form 1295 lo1 the govemment entity. Commodity Code: 61235415.9-092819 IFB#23-002 VEHICLE BODY REPAIR&F PAINTING CITY OF PASADENA PURCHASING OFFICE SPECIAL CONDITIONS QUESTIONS AND ADDENDUM All questions that bidders wish to have addressed and that might require an addendum must be submitted in writing tot the Purchasing Department, Attn: Bob Ward at 1211 Southmore, Suite 201, Pasadena, Texas,77502, emailed to Rward@cimasasenalkus or faxed to (713)472-0144. Questions must be received at least seven (7) days prior to the bid due date. Ifrequired, written addendum will bei issued wilhin four (4) days to all bidders who have been sent a copy of this IFB as well as posted on the City of Pasadena website and DemandSlar.com. PLEASE NOTE: No portion of your bid response can be sent via fax or e-mail. All 1.1, The Cily of Pasadena may make reasonable investigations deemed necessary: and proper to determine the ability of the Bidder or his Subcontractor to perform the work, and the Bidder shall furnish to the City of Pasadena all information fort this purpose that may be requested. The City of Pasadena reserves the right to reject any bidifthe evidence submitted by, or investigation of, the Bidder fails to satisly the City of Pasadena that the Bidder or his Subcontractor is properly qualified to carry out the obligations of the contract and to complele the work described (a) The ability, capacity, skill, and financial resources lo perform the work or provide the service required; (b) The ability oft the Bidder or his Subcontractor to perfom the work or provide the serviçe promptly or within The characler, integrity, reputation, judgment, experience, and efficiency oft thel Bidder or his Subcontractor; 1.2. Ifnecessary, the! bidder agrees lo allowa completes shop inspectionl by approprate city olficials to determine! bidder's abllity top perform under ar resulting agreement prior to making en award. Failure to allow such ani inspection will be # your bid includes the cost of any special tooling or special test equipment fabriçated or required by the Bidder, such special tooling or equipment and any process sheets related thereto shall become the property oft the Clty and to the extent Itis hereby expressly agreed and understood that time is oft the essence for the performance oft the contract, and failure by Bidder tor meet the time specifications of the contract will cause Bidder lo bei in default ofi the contract. The apparent silence ofs specifications as to any detail, or the apparent omission from it ofa delailed description conceming any point, shall be regarded as meaning that onlyt the best commercial products and practices are lo prevail and that only material and workmanship of the finest quality are to be used. AlI Interpretations of the specifications in this bid shall be made on the basis of1 this slatement. The items fumished under this contract shalll be new, unused, oft the latest productin production to commercial trade, and shall be of the highest quallty as to materials used and workmanship. Manufacturer furnishing these shall be experienced in design and consiruction of such items and shall be an established supplier of the 5.1. The Contractor's body repair facilily shall be I-CAR Gold and ASA (Automolive Services Association) certified. 5.2. Automotive body repair should minimally bes supervised by, ifnot performed by, technicians who are certified and quallfiedt tos perform steel welding, plastic repair, and retain! I-CAR certifiçation. Mechaniçal repairs should minimally be supervised by, ifr not performed by, technicians who are ASE Master (Automotive Service Excellence) certified or multiple technicians whose ASE certification combine match the components of the master cerlification. addendum Issued must be signed and returned with Bid. therein. Evaluation oft the Bidder's or his Subcontractor's qualifiçations shall include: the tme specifled, without detay ori interference; (d) The quality of performance ofp previous contracts or serviçes. just cause fort the city tor reject the bidi ini its entirety. 2. SPECIAL TOOLSATEST EQUIPMENT feasible shall be identifled by the Bldder as such. 3. TIME SILENCE OF SPECIFICATION item bid. CERTIFICATION Certification must ber maintained throughoul the entire life ofthe contract. Certification must be maintained throughout the entire life ofthe contract, 6. CONFIDENTIAL The contractor willi insure that the idenlity of City of Pasadena undercover vehicles remain confidential. 7. COORDINATION with! INSURANCE CARRIER and: supplemental repairs. Contractor will coordinate with the City Of Pasadena's insurance carrier as to scope of work to be performed, estimates, 10 Commodity Code: 6512.545.359-092619 PROVEN EXPERIENCE PRICING conditions ast the original bid. 10. INVOICING 11. DEVIATIONS IFB#23-002 VEHICLE BODYREPAIRGP PAINTING CITY OF PASADENA PURCHASING OFFICE Each bidder must complete Exhibit A and include it with their bid, certifying that they are experienced with of meet the requiremenis of this specification. Include the number of mechanics employed, a contact name and phone number for Pricing must bef firm for thei initial term oft the contract, which shallbe from the date of City Council second and Final reading. This agreement may. be extended by mutual consent for two additional one-year periods subject to the same terms and The City's normal payment terms arel Net 30. Bidders who wish toc quole a discount for early payment may dos so by noting the discount on the Bid Form oft the Invitation for bid; for exampie 1%/10 days "a 1% discount for payment made within companies for which similar work has been performed. 10 days. Discounts may be considered when evaluating costs. The City reserves the right to deviate from the terms and condilions oft this agreementit: 11.1. The Contractor cannot respond to ane event int the lime specified int this agreement, or 11.2. The Contractor does notl have the necessary materaliepspmantpenon. tor perform the services required or 11.3. Events require the service ofr more than one service contractor as determined by City of Pesadena. Contractor shal çomply wilh all federal and slate safety regulation inçluding but not limited to Occupational, Safety and Health Administration (OSHA)and the Depariment of Workforce Development (DWD) regulations. The successful contractor shall furnish all labor, equipment, and supervision lo provide auto body repairs on losses In 13.1, Individual cost estimates for each vehicle or plece of equipment will be provided by the contractor before any actual work will commence. These estimates will include proposed time of completion, hours of labor, and an itemized lisling of replacement repair parts. Estimates shall be priced per item with replacement repair parts 13.2. Alle estimales shell be complete and include all parts and charges with the exçeption of" "hidden" damage, which may nol be obvious until repairs are initiated. All estimates shall be completed and avallable for review within 24 hours ofc delivery oft the vehicle. Nor repairs shall bei initisted untilt the Fleet Maintenance Supervisor orhis designes reviews the estimate and gives the contractor nolica lo proceed with the work. In no inslance shall any repairs costing more than the original eslimate be performed without first notifying the Flest Mainlenance Supervisor or his designated representative and providingas supplemenlal estimate indicating additional parts andiabor charges. THE CITY SHALL RESERVE THE RIGHT TO VERIFY, THROUGH INDEPENDENT APPRAISAL, IF THE 13.3. AlII labor will bei invoiced at the hourly rate set forth on the bidder's Bid Form of this IFB. All replacement rapalr parts will bei invoiced at retail list price less bidder's discount perçentage set forth ont the bidder's Bid Form of this IFB. All replaçement repair parts used shall ber new 0EMmanufectured. lfnew OEM replacement repalr parts are nol longer available. contractor must conlact the Fleet Maintenance Supervisor or his designated representalive fora approval of substitute replacement repair parts. The cily shall supply al its option, any tires required for repair 13.4. Contractor shall nolily Fleet Maintenance Supervisor or his designated representative before subcontracting mechanicalservice repairs. The city, at its option, may reject specifed/selected: subcontractor, The city reserves the right to award this contract to more than one (1)bidderi in order to! have sources available at all times Awards will be made on the basis of what is delermined byt the cily to bei in its best interest, taking into consideration the abilly oft the bidder(s) tos salisfactorly perform the work specified in a satisfaclory and Umely manner, the overall capacity and location of bidders shop, the bidder's financial conditions, (the city may require a current financial report from the bidders), and any/all pertinent Information deemed necessary to make a mutually satisfactory agreement. 12. FEDERAL. AND STATE SAFETY REGULATIONS 13. COSTI ESTIMATES accordance with thet following: showing retail list price ofe each part less City's discount percentage. REPAIRS ARE REQUIRED. onsv vehicle. 14, MULTIPLE AWARD tok keep the fleet operative to the maximum exten! possible. 11 Commodity Code: 6512.9-15359-1092819 15. PROTECTION OF VEHICLES 1FB#23-002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE It shali be the responsibility of the contractor(s) to fully protect, al all times, cily property entrusted to thetr care. The contractor shall reimburse the city for any and all damages to city property, white In thelr care, such as unwarranted wear and tear, acls of vandalism and malicious mischief, any and all physical damages, including acts of commission and/or omission by the contraclor's employees and others. Damages will be billed ali invoicing costs to replace or repair such damage and may be deducted from any ouistanding amounts owed the contraclor. The contraclor (urther agrees top pay to the city any outstanding claims withint thirty (30) days afer notification from the FleeiMainienance Supervisor or Purchasing Repair completion and delivery lime of repaired vehicles shall be a major consideration ol any, resulting agreement. Contractor agrees tor make deliveries in stricl accordance with the bid promise. Contracior agrees to damages. not as a penalty, but as liquidated damages at the rate of $50.00 per calendar day for each calendar day beyond the promised The contractor guarantees the service fumished to be oft the! highest quality, complying with specifications, and free from all defects in materials and workmanship for a period of one (1) year from the date of acceptance, with the exception of paint. Replacements and repairs under this warranty are tot be made by the contractor at no cost and tot the satisfaction of The successful bidder(s) shall submit composite reports on a quarterly basis, which include the requesting department, contact, descriplion of work and dollar amount. These reports shall bes submitled to the Fleet Services Manager, 3124Red Director. 16. LIQUIDATED DAMAGES delivery one each vehicle. 17. GUARANTEE the clly. All paint must have at two (2)> year minimum warranly against peeling and feding. Bluff, Pasadena, Texas 77503, phone (713)740-7040 fax (713)477-7204. 18. ÇOMPOSITE REPORTS Commodity Code: 6512.9/15.359-1032819 IFB#23-002) VEHICLEE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE SPECIFICATIONS 18.1. The City of Pasadena may make reasonable investigations deemed necessary and proper to determine the ability of the Bidder or his Subcontractor to perform the work, and the Bidder shall fumish to the City of Pasadena all information fort this purpose that may be requested. The City ofPasadena reserves the rightt to reject any bidi ifthe evidence submitted by, ori investigation of, the Bidder fails to satisfy the City of Pasadena that the Bldder or his Subcontractor is properly qualified to cary out the obligations of the contract and to complete the work described (a) The ability, capacity, skill, and financial resources to perform the work or provide the service required; (b) The ability of the Bidder or his Subcontractor to perfom the work or provide the service promplly or within (c) The character, integrity, reputation, judgment, experience, and efticlency oft the Bidder ori his Subcontractor; 18,2, lfnecessery, the bidder agrees to allow a complete shop inspection by appropriate city officials to determinel bidder's ability to perform under a resulting agreament prior to making an award. Failure lo allow such ani inspection wil be Ify your bidi includes the cost of any special tooling or speclal test equipment fabricated or required by lhe Bidder, such special tooling or equipment and any process sheets related thereto shall become the properly oft the City and to the extent Itis hereby expresslya agreed and understood that time is oft the essence fort the performance oft the coniract, andi failure by Bidder tor meet the time specifications oft the contract will cause Biddert to bei in default of the contract. The apparent silence of specifiçations as to any detail, or the apparent omission from itofa detailed description conceming any point, shall be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship oft the finest quality are to be used. All interpretations of the specifications in this bid shal! be made ont the basis oft this statement. The items fumished under this contract shall be new, unused, oft the latest product In production to commerclal trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing theses shall be experienced in design and construction of such ilems and shell be an established supplier of the 22.1. The Contractor's body repair facility shall be I-CAR Gold and ASA (Automotive Services Association) cerlifled. 22.2. Automotive body repair shouldr minimally be supervised by, ifnot perfomed by, lechniclans who are certified and qualified top parform steel welding, plasticr repair, and retain! I-CAR certifiçation. Mechanical repairs should minimally be supervised by, Hfn not performed by. technicians who are ASE Master (Automotive Servioe Excellence) certf fied or multiple technicians whose ASE certification combine match the components of the master certifcation. therein, Evaluation of the Bidder's or his Subcontractor's quallfications shall include: the time specified, withouto delay or Interference: (d) The quality of performance ofp previous contracis or services. just cause fort the city tor rejectt the bidi ini its entirely. 19. SPECIAL TOOLS& TEST EQUIPMENT feasible shall be identified by the Bidder as such. 20. TIME 21. SILENCE OF SPECIFICATION item bid. 22. CERTIFICATION Cerlification must be maintained throughoul the enlire life ofi the contract. Cerlificalion must be maintained throughout the entire life ofthe contract. 23. CONFIDENTIAL The contractor willi insure that thel Identity ol City of Pasadena undercover vehicles remain confidential. 24, COORDINATION with INSURANCE CARRIER and supplemental repairs. 25. PROVEN EXPERIENCE 26. PRICING Contractor will coordinale with the City or Pasadena's insurance carrier as to scope of work to be performed, estimales, Each bidder must complete Exhibil A and include it with their bid, certifying thal they are experienced with or meet the requirements oft this specification. Include the number of mechanics employed, a conlact name and phone number for Pricing must bet firm fort thei initial tem oft the contract, which shalll bef from the date of City Council second and Final reading. This agreement may! be extended by mulual consent for two additional one-year periods subjecl to the same terms and companies for which similar wock has been performed. conditions ast the original bid. 13 Commodity Code: 51258-15559-1092819 IFB#23-002 VEHICLE BODY REPAIRGF PAINTING CITY OF PASADENA PURCHASING OFFICE 27. INVOICING 28. DEVIATIONS The City's normal payment lerms are! Net 30. Bidders whoy wish too quote a discount for early payment may do so by noting the discount on the Bid Form of the Invitation for bid; for example- 1%/10 days =a 1% discount for payment made within 10days. Discounts may be considered when evaluating costs. The City reserves ther right to deviate from tha terms and conditions oft this agreement if: 28.1. The Contractor cannot respond to an eventi int the time specified int this agreement, or 28.2. The Contractor does notl have the necessary maeraing-pmanupenonne to perform the services required or 28.3. Events require the service ofr more than one service contractor as determined by Cily of Pasadena. Contractor shall comply with all federal and state salety regulation including bul not limited to Occupational, Salety and Health Administration (OSHA) and the Depariment of Workforce Development (DWD) regulallons. The successful contractor shall fumish al labor, equipment, and supervision to provide auto body repairs on losses in 30.1. Individual cost estimates for each vehicle or piece of equipment will be provided by the contractor before any actual work will commenca. These estimates will include proposed time of completion, hours of labor, and an itemized listing of replacement repalr parts. Estimates shall be priced per item with replacement repair parts 30.2. Alle estimates shall be complete and include all parts and charges with the exception of "hidden" damage, which may not be obvious until repairs are initialed. All estimates shall be completed and available for review within 24 hours ofc dellvery oft the vehicle. No repairs shalll be initiated until the Fleet Maintenance Supervisor or his designee reviews the eslimate and gives the contractor nolice top proceed with the work. In noi instance shall any rapairs costing more than the original estimale be pertormed without first nolifying the Fleet Maintenance Supervisor or his dasignatwdipasenaie. and providing as supplemental estimale indicating additional parts andlabor charges. THE CITY SHALL RESERVE THE RIGHT TO VERIFY, THROUGH INDEPENDENT APPRAISAL, IF THE 30.3. AI labor will bei invoiced at the hourly rate set forth ont the bidder's Bid Form of this IFB. All replacement repair parts will be invoiced at retail list price less bidder's discount percentage set forth on the bidder's Bid Form of this IFB. All replacement repair parts used shall be new OEM manufactured. Ifr new OEM replacement repair parts are noi longer available, contractor must contact the Fleet Maintenence Supervisor or his designaled representative fore approval of substitute replaçement repair parts. The clty shall supply ati Rs option, any' tires required for repair 30.4. Contractor shall nolify Fleet Maintenance Supervisor or his designated representalive before subcontracting mechanicalservice repairs. The city, ali ila oplion, may reject specified/selected subcontractor. The city reserves the right to award this contract tor more than one (1) bidder in order loi have sources available at all times Awards will be made ont the basis ofv what is delermined by the city to be ini its besti interest, taking into consideration the ability ofl lhe bidder(s) tos satisfactorily perform the work specifiedi ina satisfactory and timely manner, the overal! capacity and localion of bidders shop, the bidder's financial conditions, (the city may require a curren! financial report from the bidders), and anylall pertinent information deemed necessary to make a mulually satisfactory agreement. 29. FEDERAL AND STATE SAFETY REGULATIONS 30. COSTESTIMATES accordance with thet following: showing retail list price of each part less City's discount percentage. REPAIRS ARE REQUIRED. onav vehicle. 31, MULTIPLE. AWARD tok keep the Reet operative tot the maximum extent possible. 14 Commodity Code: 51259416.9-1092819 32. PROTECTION OF VEHICLES IFB#23-002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE Its shall be the responsibility of the contractor(s) to fully protect, at all times, city property entrusted to their cara. The conlractor shall reimburse the city for any and all damages to city property whlle int their care, such as unwarranted wear and tear, acts of vandalism and malicious mischief, any and all physical damages, including acis of commission and/or omission by the contractor's employees and others. Damages wil be billed at invoicing costs to raplace or repair such damage and may be deducted from any outstanding amounts owed the contractor, The contractor further agrees lo pay to the city any outstanding claims withint thirly (30) days aftar notificationt from the Fleet! Maintenance Supervisor or Purchasing Repair completion and delivery ltime of repaired vehicles shall be a major consideration of any resulting agreement. Contractor agrees to make deliveries In strict accordence with the bid promise. Contractor agrees to damages, not asa penelty, but as liquidated damages at the rate of $50.00 per calendar day for each calendar day beyond the promised The contractor guarantees the service furished lo be of lhe highest quality, complying with specifications, and free from all defects in materials and workmanship for a perlod of one (1)) year from the date of acceptance, with the exception of paint. Replacements andi repairs under this warranty are to! ber made by the contractor at no cost and tot the salisfaction of The successful bidder(s) shall submit composite reports on a quarterly basis, which include the requesting department, contact, description ofv work and dollar amount. These reports shall bes submitted tot the Flee! Services Manager,3124Red Direclor. 33. LIQUIDATED DAMAGES delivery on each vehicle. 34. GUARANTEE the cily. All paint must have a Iwo (2)) year minimum warranty against peeling and fading. Bluff, Pasadena, Texas 77503, phone (713)7 740-7040 fax (713)4 477-7204. 35. COMPOSITE REPORTS Commodity Code: 51235/.15.59.0.92619 IFB#23-002 VEHICLEBODY REPAIRAPAINTNG CITY OF PASADENA PURCHASING OFFICE BIDDER QUESTIONNAIRE (Shalll be completedby! Bidder) Bidder shall Inifiat sach question showing that you Will Comply, Will Not Comply or Not Applicable. All exceptions or Parts/Materials: All parts/materials usedi int the performance oft this contract must be new and unused and, ata minimum, Additional Requirements: Bidder must be able lo comply wilh the following requirements to be considered for award: equivalencies mus! bef fully explained or documented. include a9 90-day warranty. K Will Comply Will Not Comply Wil Not Comply Not Applicable 2.1. All repeir estimates for service must be free of charge. Wil Comply Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Appliçable Not Applicable 2.2. For calls made prior to 12:00 p.m., Contractor musi be out same day to provide repair estimate. For calls made after 12:00 p.m., Contractor must! be out Dy 12:00p.m. ther next working day top provide estimate. Failure to adhere tothese response times wil eliminate your firm from consideralion fort that service. WI Comply Win Comply Wil Comply Will Comply Will Not Comply WIII Not Comply Will Not Comply WII Not Comply 2.3. Estimates must be provided within 241 hours after on-site inspection, 2.4. lfawarded service, vehicle must be picked upy within 81 hours ofr notification. 2.5. Bidder must include free piçkup and delivery of vehicles, including fat bedding when required. 2.6. Bidderr must agreet to give Cily of Pasadenal Police Department vehicles first priority over other City of Pasadena vehiclesi int the shop. in addition, Contractor must make every effort to give priority to Police Department vehicles 2.7. Contractor must be able to provide decal services when necessaryrequired. These decais can consist of Unit numbers, Department logos, etc. and will be supplied lo the contractor by City of Pasadena or acquired from the over ofher non-emergency type vehicles int the shop. Will Comply Wiil Comply Wil Comply Will Comply Will Not Comply Wisl Not Comply Win Nol Comply Will Not Comply Cily's/decal vendor. 2.8. Contractor must agreet to commance work on our vehicles within 1-2 days ofreceipt. 2.9. Contraclor must agree to provide a tumaround time of no more than 3-4 working days after commencement of work. This requiremen!. may be waived at the sole discretion of City of Pasadena; 1.e. for reasons such as parts unevellability, tow priority as determinedby City of Pasadena, etc. Not Applicable 3. Please indicate the length of time that your company has been providing this type ofs service. 23 Years 16 Commodity Code: 651259415.359-092819 IFB#23-002 VEHICLE BODY REPAIR APAINTING CITY OF PASADENA PURCHASING OFFICE Please indicale the number of workers employed by your company that are available to perform the requirements of this contract. 12 Workers and 3 Supervisors Describe the most reçent this have 2020 project oft nature you completed. CHew TAHE C0. akciptor 6. Have you ever faitled to complete work awarded toy you? Yes KNo IFNO, state where and why.. Firm: By_ Date: 021042023 Authorized sign by hand 4 Representai,e-musts Cbmaoe Officer Name and' Title: BID PRICING SHEET For the purpose of evaluation, anyi item left blank willl be deemed "no bid". Item No. 1 2 Description Hourly Rate 52." 52.00 Passenger Vehicles -Hourly Labor Rate Parts/Materials (Net, Mark-up or Discount Trucks - Hourly Labor Rate Parts/Materials (Net, Mark-up or Discount) 17 Commodity Code. 65-12557-15,6591 10,928-19 IFB#23-002 VEHICLE BODY REPAIRAPAINTING CITY OF PASADENA PURCHASING OFFICE DELIVERY The specified delivery time shall be a firmt time period. The delivery time shall be one of the determining factors in selecting the best bid for the City. meximum A hours after receipt of order NA N Per Ton Whati is your minimum load, before al load fee isi imposed? Iforderi is below the minmum! load, whati is your load fee? Tons Will dellveries be made via: D Company Truck a Common Carrier Other: Statey your Return Policy: Contact information for checking status of orders and delivery: Contact Name: Title: Telephone: Fax: METHOD OF PAYMENT: order.) . PAYMENT TERMS: Net 30 (Vendor paid within 30 days ofi invoice or receipt of goods accepted in good (This payment method would allow for vendor payments to be made within 24 hours ofu use by Cily through PROCUREMENT CARD PROGRAM --If" "yes" discount offered: yes %(e.g. 1%,2%.5%) no City's Procurement Card Program provider, PMorganChase MasterCard) The undersigned hereby certifies that he understands all the above speçiiçations, has read them carefully, and will Bidder shall return two (2) copies oft this bid proposal filled out in full and signed. One (1) copy marked "ORIGINAL" deliver and furnish all merchandise and services as specified above in this bid. and one (1) copy marked' "COPY". Signature: Title: Company Name: Date: 18 Commodity Code: 51259-15358-1092849 IFB#23-002 VEHICLE BODY REPARGPAINTING CITY OF PASADENA PURCHASING OFFICE Accounts Receivables informatipn: Contact Name: Cosa benibe Mailling Address: 2112 Souhhame Ae Telephone: 7B75-86 s16n Civys lsuden State: 7 Zip:. 47512 Fax: 73-475-840 FULLL LEGAL FIRMICOMPANY NAME: asudena AuA DallBion BUSINESS STREET ADDRESS: 212 Sulhroe Ae edortk 77502 BUSINESS MAILING ADDRESS: 7412 Snulhnas Ae bsiecit 77R- BUSINESS TELEPHONE NUMBER: 73-25-8400 BUSINESS FAXNUMBER: 7B-425-840 COUNTY: Manns3 CORPORATION: a MINORITY OWNED:Yes@oD #OF EMPLOYEES: 15 PARTNERSHIP: D PROPRIETORSHIPO LLCOLLPO YEAR ESTABLISHED: Zoc NUMBER OF YEARS IN BUSINESS:23 NATURE OF BUSINESS: 14u70 Callisio lepir FEDERAL IDI NO.: 85038155 PRINCIPALS; NAME Lsar buader NAMEAS Aeywb NAME: famel Pinada TITLEL C60./6m TITLE: Owhey TITLE:_ OTE M6R Commodity Code: 612.55/15559-4092519 IFB#23-002 VEHICLE BODY REPAIRGR PAINTING CITY OF PASADENA PURCHASING OFFICE DEVIATION & COMPLIANCE SIGNATURE FORM Ify youi intend to deviate from the General Terms and Conditions or Item Specifications listed in this Invitation for Bid, you must list all such deviations on this form, with complete and detailed conditions and information included or attached. The City will consider any deviations in its award decisions, and the City reserves the right to accept or reject any proposal based upon any devialions indicated below ori in any attachments or inclusions. In the absençe of any deviation entry on this form, you assure the City that you will fully comply with the General Terms and Conditions, Specifications andall other information conlained in this Invitation for Bids. Doy youl have any Devlations: Not Deviations (Please sign this form below) Yes Deviations (Please signt this form below) List any deviations you are submitting below: PAGE ITEMNO. NO. DESCRIPTION OF DEVIATION Signature: Title: Company Name:_ 4 CEO 76M Pasadin ALk Cllbion Tohr 20 Commodity Code: 51235416.59-0928109 FBH23002VENCLEBODY REPAIR & PAINTING CITY OF PASADENA PURCHASING OFFICE NON-COLLUSION AFFIDAVIT (State) (County)s. Stateof Teiis Counly of, Coxis. Being first duly sworn, deposes and says that: fasal Ash Collism attached Proposal; 1. He/She is the lpewhyn (Owner, Partner, Officer, Representative or Agent) of (Company). the party that has submitted the 2. He/she is fullyi informed respecting the preparation and contents of the attached Proposal and ofall pertinent circumstances respecting such Proposal; 3. Such Proposal is genuine and is not a collusive or sham Proposal; 4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, direclly or indireclly, sought by agreement or collusion, or communication, or conferençe with any Proposer, firm, or person to fix the price or prices in the attached Proposal or of any other Proposer, ort to fix any overhead, profit, or cost elements oft the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or uniawful agreement any advantage against (Recipient), or any person interested in the proposed' Work; The price or prices quoted int the attached Proposal are fair and proper and are not lainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, ownegg/employees or parties ini interest, including this affiant. 4 Psaden Avh Collisiin Company Name CEo/6m RepresentativesTile Authorized Represenlative's! Signature Gar Benvndez Representative's Name Ont this the LA dyaF2onar he/she/they acknowledge that he/she/they executedit. WITNESS my hand and official seal. NOTARY PUBLIC SEAL OF OFFICE: 2081before me, the undersigned Notary Public of the State of Texas, personally appeared thendividual whose name is subscribed to within the instrument, and ESMERALDAGARCIA Notary IDA #131230443 My Commission Expkes August 2,2025) (Name of Notary Public: Prhat, Stamp, or Type as Commissioned) Commodity Code. 51255-15559-1032619 IFB#23-002 VEHICLE 800Y REPAIREPAINTING CITY OF PASADENA PURCHASING OFFICE SOLICITATION QUESTIONNAIRE The City of Pasadena Purchasing Department constantly strives to improve competitive bidding with historically underutilized businesses (HUB). In order to facilitate these improvements, we would like to know how you were informed that this Invitation for Bid was active and how you may have reçeived a copy of the document. How ddy youl learn oft this bid opportunity? Direct Contaci with Purchasing. Cily of Pasadena Website www.pasadenak.gy Bid notification service (i.e. DemandStar) Newspaper or trade publication Another Vendor or Supplier Chamber of Commerce North Pasadena Business Association Port Area Networking Other Means: Describe How didy you obtain your copy of the Bid Documen!? Digect Contact with Purchasing Via Email Via Fax In Person City of Pasadena Website wwwpasadenakgoy Bid notification service (i.e. DemandStar) Other Means: Describe 22 Commodity Code: 612.85/-15359.1092819 IFB#23-002 VEHICLE BODY REPAIRAF PAINTING CITY OF PASADENA PURCHASING OFFICE BIDDER REFERENCES Please list three (3) references, preferably a Government (local, county, state) or Educational Agency that the City of Pasadena may contact: 1. COMPANY NAME: ADDRESS: CITY/STATE/ZIPL CHREN 6hbal Laylsls felelk PHONE NO: 281- 935-6674 NAME OF CONTACT: 2. COMPANY NAME: ADDRESS: le lerz Ck Gf bake Mabn Apt CITY/STATE/ZIP Taslon TE 77507 PHONE NO.: 713-876- 6129 NAME OF CONTACT: Jers Konaly 3. COMPANY NAME: ADDRESS: Cy of hs-den FIE Dept CITY/STATE/ZIP ase 775 PHONE NO. NAME OF ÇONTACT: 281- 924-3 338 Dansl hIGANA 23 Commodity Code: 6512.85/-16559.1092819 IFB#23-002 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE LOCAL BIDDER PREFERENCE CLAIM FORM Sections 271.905 and 271.9051 of the Texas Local Governmen! Code authorize a municipality to consider a vendor's location in the determination of a bid award if the lowest bid received is from a business outside the municipality and contracting with al local bidder would provide the best combination of price and other economic benefits to the municipality. The City of Pasadena has determined that the allowable preference shall be applied tol local vendor's bids for the purposes of evaluation when int the best interest of the City to do so. This request form and any attachments must be submitted with bid package to be considered by the City of Pasadena. Questions should be addressed to the Purchasing department at 713-475-5532. Exclusions to the local preference include expenditures of $3,000 or less or greater than $100,000, and those purchases that are: sole-source, emergency, federally-funded, cooperative contracts, or via interlocal agreement. The local preference stalus will expire one year from the date of this form; for any subsequent requests for The City requires the following information for consideration of a local bidder preference (Information_may be submittedin 1) Location Eliglbillty: Principal place of business in Pasadena, Texas. Principal place of business Is defined herein as any business that owns or leases a commercial building within the City limils and uses the building for actuall business (a) If yes, identify name of business/DBA, address and business structure: sole proprietorship, partnership, preference during this period, the applicant need only complete and submit section 3 of this form. ans altachment to this form): operations. corporation, or other. Name oft business/dba: Address: 21)2 City: Pasden Auh Gllistn Cekir AP aas StIx Zp77542 Business Structure: 0 Sole ProprietorshipD Partnership Corporation D Other TarPwakn (b) Name and city ofresidence of gmnero/pamenscoporaie officers as applicable. Name: Bfhida Aeyes City: Hasedona 4 (a) Year business established (Pasadena location). (c) Annual taxable sales (originating in Pasadena) 2) General Business Information: 2000 (b) Most recent year property valuation (if owned); real and personal property. 3,008,000 (d) Is business current on all property and sales taxes at the time of this application? Yes D No (e) Total number of current employees. 15 and number off Pasadena-resident: employees 3 (a) Number of additionai jobs created MIA or retained for Pasadena resident-employees (b) Local subcontractors utilized, ifa applicable; name, location and contract value for each 3) Economic Development benefits resulting from award of this contract: Name: Address: Contract Value: $ (c) Other economic development benefit deemed pertinent by applicant 24 Commodity Code: 6512./15359.1092519 IFB#23-002' VEHICLE BODY REPAIRAPAINTING CITYOF PASADENA PURCHASING OFFICE Certification of Information: (continued) LOCAL BIDDER PREFERENCE CLAIM FORM (page 2) The undersigned does hereby affrm that the Information supplied Is true and correct as of the date hereof; under penalty ofperjury. City Bid Number/Quote for the local which 23-802 azlo6l223 preference is requested:, Lese bennnider (Prinl name of bidder) (Signature) (Date) # THE STATE OF TEXAS $ COUNTY OF HARRIS $ knowledge and beliel, this Appeared before me the above-named Seouhsludee known to me to be the same, and swore that the information provided in response to the foregoing questions are true and correct to the best of his/her day otheoyvayy 20 NOTARYPUBLIC, STATE TEXAS - OF ESMERALDA GARCIA Norary ID #131230443 My Commission Expires 2, August 2025 Printed Name: urrol.Cace Commission Expires: icoss Commodity Code: 51255/19359.1032819 FB#23-002VEHICLE BODY REPAIR & PAINTING CITYOF PASADENA PURCHASING OFFICE FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY The City of Pasadena recognizes the certifiçations of the State of Texas General Services Commission HUB Program. All companies seeking information concerning OBE certification are urged to contact: Slate of1 Texas HUB Program General Services Commission POBox 13047 Austin, TX78711-3047 (512)463-5872 Ify your company is already çertified, attach a copy of your certification tot this form and return with your bid. MR Firm Name Submitting Bid Representative Address Telephone Number Indicate all that apply: Title of Authorized Representative City, Slate, Zip Telefax Number Minorty-Owned Business Enterprise Women-Owned Business Enterprise Disadvantaged Business Enterprise HUB Cerlification #: 26 Commodily Code 8512.85.15359.1092819 IFB#23-0021 VEHICLE BODY REPAIR &PAINTING CITY OF PASADENA PURCHASING OFFICE BIDDER QUESTIONNAIRE & CHECKLIST Item Note Bldder's Initials d Ck lacknowledge reading and understanding the lacknowledge reading and understanding the lacknowledge reading and understanding the 1. General Requirements: for Bids (pgs. 2-9) General Requirements for Bids 2. Special Conditions Pg. 12 3. Specifications (pgs. 13-15) Special Conditions. Specifiçations. DID YOU REMEMBER TO: Fill out, sign and return the Invilation for Bid (IFB) cover sheet. 5. Sign and return all issued Addendum (pg. 10) 6.. Fill out and return the Bid Pricing Sheat (pgs. 18) 7. Fill out and return the Deviation & Compliance Signature Form (pg. 21) 8. Fill out and return the Non-Collusion Affidavit and have it Notarized. (pg. 22) 9. Fill out and return the Solicilation Questionnaire. (pg. 23) 10. Fill out and return the Bidder References Form (pg. 24) 11. Fill out and relurn the Local Bidder Preference Claim Form (i applicable) (pgs. 25-26) 12. Fill out and return the Disadvantaged Business Enterprises Only Form (if applicable) (pg. 27) 13. Cutand pull LABEL ont the OUTERMOST envelope. (UPS, FedEx, Priority, etc.)(pg. 28) I NOTE: Appendix A (Certificate of Interested Partles) should not be returned with the bid packet. This form is only required when the vendor has been awarded the bid. 27 AGENDA REQUEST ORDINANCE RESOLUTION H NO: 2025- CAPTION: An Ordinance authorizing and approving an increase to stipend from $50.00 to $150.00 a month to the Civil Service Commission Board members to attend monthly, or as otherwise scheduled. RECOMMENDATIONS & JUSTIFICATION: Pursuant to Chapter 143, Local Government Code, the City of Pasadena, Texas (the "City") made appointments to the City of Pasadena Civil Service Commission. The City of Pasadena has been providing a $50.00 stipend to the Civil Service Commission Board members for well over 10 years and it is believed that it is appropriate at this time to increase stipend to $150.00 a month for the Board members to attend monthly meetings, or as otherwise scheduled. This ordinance will provide stipend to the Civil Service Commission Board members to attend meetings. BUDGEED: (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) COUNÇIL DISTRICT(S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification nbhk Trena White REQUESTING PARTY (TYPED) COUNCIL ACTION DATE:1/23/25 FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION SECOND MOTION SECOND PURCHASING DEPARTMENT APPROVED: A DATE DEFERRED: DATE AEfAwrypw MAYOR ORDINANCE NO. 2025- An Ordinance authorizing and approving an increase to stipend from $50.00 to $150.00 a month to the Civil Service Commission Board members to attend monthly, or as otherwise scheduled. WHEREAS, pursuant to Chapter 143, Local Government Code, the City of Pasadena, Texas (the "City") made appointments to the City of Pasadena Civil Service Commission; and WHEREAS, the City of Pasadena has been providing a $50.00 stipend to the Civil Service Commission Board members for well over 10 years and it is believed that it is appropriate at this time to increase stipend to $150.00 a month for the Board members to attend monthly meetings, or as otherwise scheduled; and WHEREAS, this ordinance will provide stipend to the Civil Service Commission Board members to attend meetings; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Ordinance. SECTION 2. That the Civil Service Commission Board members will receive stipend of $250.00 per month to attend monthly meetings, or as otherwise scheduled is hereby authorized and approved. SECTION 3. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) PASSED ON FIRST READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of APPROVED this the A.D., 2025. day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS PASSED ON SECOND AND FINAL READING by the City Council of the City of Pasadena, Texas in regular meeting in the City Hall this the day of A. D., 2025. A.D., 2025. APPROVED this the day of JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS AGENDA REQUEST ORDINANCE CAPTION: RESOLUTION Reso A NO: 2025- Mike Hawn, A Resolution confirming the Mayor's appointment of Animal Control Officer, as the Local Rabies Control Authority (LRCA) for the City of Pasadena in accordance with the State of Texas Rabies Control Act of 1981 and Texas Health and Safety statutes. RECOMMENDATIONS & JUSTIFICATION: To appoint Mike Hawn, Animal Control Officer, as the Local Rabies Control Authority (LRCA) for the City of Pasadena. This role ensures that all policies, ordinances, and state statutes related to rabies control and rabies quarantine are enforced as mandated by statute. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification Pabplle Melissa Clark COUNCIL ACTION DATE:1/13/25 REQUESTING PARTY (TYPED) FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION SEÇOND MOTION SECOND PURCHASING DEPARTMENT APPROVED: la DATE DEFERRED: DATE AEAurp MAYOR RESOLUTION NO. 2025- A Resolution confirming the Mayor's appointment of Mike Hawn, Animal Control Officer, as the Local Rabies Control Authority (LCRA) for the City of Pasadena in accordance with the State of Texas Rabies Control Act of 1981 and Texas Health and Safety statutes. WHEREAS, appointing Mike Hawn, Animal Control Officer, as the Local Rabies Control Authority (LCRA) for the City of Pasadena ensures that all policies, ordinances, and state statutes related to rabies control and rabies quarantine are enforced as mandated by statute; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the appointment of Mike Hawn, Animal Control Officer, as the Local Rabies Control Authority (LÇRA) for the City of Pasadena in accordance with the State of Texas Rabies Control Act of 1981 and Texas Health and Safety statutes is hereby authorized and approved. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, esAopinthnimicontrolotficer-icmas considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR OF THE CITY OF PASADENA, TEXAS ATTEST: APPROVED: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS Reso.AppointAnimalControlorricer-LCRA25 TEXAS Health and Human Services Maor Texas Department of Statel Health Services Jennifer A. Shuford,M.D., M.P.H. Interim Commissioner The_ of Fasadea (city or county) (gdverning body) designates Mire Hwn of Anupal COrpol as the (i.e. animal control, police, or sheriff's dept. etc.) person's name (print) Rabics Control Authority for the purpose of the RABIES CONTROL ACT OF 1981. This appointment became effective: (date) (print) Authorizing person" s namc: Authorizing person' S Signature: Circle One: (ayos(f municipality); County Judge (if county) In reference to the person named as Rabies Control Authority, please indicate (print) their mailing address and telephone number. The Rabies Control Authority for this community is: Name: Mailing Address: Tclephone: Fax: Email Address: fhike Hawn 515D Burke Rel. fasudesa Tx 77304 713-948-5340 mhawne padtgy P.O. Box 149347. Austin, Texas 78714-9347 Phone: 888-963-7111 TTV:800-735-2989 dshs.texas.gov AGENDA REQUEST ORDINANCE RESOLUTION Reso B NO: 2025- CAPTION: A resolution on behalf of the Pasadena Police Department to apply for the Office of the Governor, FY25 State Homeland Security Program Grant in the amount of $33,096.00. This grant is a non-matching grant. RECOXMENDATIONS & JUSTIFICATION: The grant will be used to purchase ballistic helmets for the Pasadena Police Department. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SEÇOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: REQUIRES APPROPRIATIONE R See attached Certification Aayt COUNCIL ACTION derry Wright, Chief of Police REQUESTING PARTY (TYPED) DATE: 16:25 SDo BUDGET DEPARTMENT FIRST READING: FINAL READING: MOTION MOTION PURCHASING DEPARTMENT APPROVED: alle SEÇOND SEÇOND DATE DEFERRED: DATE OEAwy MAYOR RESOLUTION NO. 2025- A Resolution authorizing the Pasadena Police Department to apply for the Office of the Governor, FY25 State Homeland Security Program Grant in the amount of $33,096.00. WHEREAS, the Pasadena Police Department is seeking to apply for a grant from the Office of the Governor, FY25 State Homeland Security Program in the amount of $33,096.00; and helmets for the Pasadena Police Departmenti, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: WHEREAS, the grant will be used to purchase ballistic SECTION 1. That the Pasadena Police Department is hereby authorized to apply for the Office of the Governor, FY 25 State Homeland Security Program Grant in the amount of $33,096.00, a copy of which grant application/in/information is attached hereto and incorporated herein for all purposes as Exhibit "A", for the purchase of ballistic helmets for the Pasadena Police SECTION 2. If the grant application is approved the grant and requirements will be placed for City Council approval. SECTION 3. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code: and that this meeting has been open to the public as required by law at all times during which this resolution and subject matter Department. GrantAppPp.HomelandSec-BallisticHelmets25 thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and contents and posting thereof. PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS GrantAppPp.HomelandSec-BallisticHelmets25 City of Pasadena, TX Grant Request Form EST. 1893 EXHIBIT"A" Purpose of Form: Grant revenues are an important part of the City's overall resource picture, especially in funding capital improvements. Actively seeking out grant revenues that assist in achieving identified City goals and objectives The purpose oft this form is to assist in ensuring that each grant application submitted by or on behalf of the City is aligned with an established City priority, meets the City's expectations of document quality, has matching funds available if required by grantor, and that the means for continuation of the project or program after the play a key role ini the City's overall financial health strategies. grant period ends has been given realistic consideration. Directions for completing form: The Grant Form and all supporting documents (grant information, Agenda Resolution, etc.) should be completed and routed to Budget Attn: Compliance Officer TWO WEEKS PRIOR to the City Secretary's Agenda Deadline to allow for proper review and routing for placement on the City Council Agenda. Documents not submitted in a timely fashion will not be placed on the City's Agenda for approval by City Council. Please be mindful of the Grantor's Application Deadline requirements. Definitions: Federal, State and Local Governmental Grants all have a specific purpose and are subject to Single Audit and Memorandum of Understanding (MOU) are where Joint Law Enforcement Operations are reimbursed for overtime by a federal department after the city carries out a public purpose described in the MOU. Even though these funds come from the federal government and are considered a reimbursement of operational expenditures, they are not a grant. These funds are not subject to Single Audit and are posted in a general fund Funds from a Non-Profit and Other Agencies are considered donations and/or gifts and are not part of this policy and are not subject to Single Audit and follow the City's standard Donation Procedures. Private indicates a grant is being provided by a non federal or non Not-for-Profit agency. are reported In the Grant Management Funds. revenue account. Anticipated Costs: this is the estimated amount that is required to complete the project for which the grant is being applied. Should the grant not cover the cost of the project, the department must determine if available funds are available from the City to cover the expense. Should youl have any questions concerning the type ofgrant you are applying for, please contact Michelle' Wilson, Compliance Officer, at 713-475-7290 or email mwisonepasoenatkgow PLEASE SAVE A COPY OF THIS DOÇUMENT AS CHANGES WILL NOTI BE AUTOMATIÇALLY SAVED. RECEIVED) JAN06-2025 City of Pasadena Grant Request Form BY:. Requesting Department: Pasadena Police Department Date:01/06/2025 Contact Name: Paul Sinitiere ContactE-mai!: paintere@pasacenat.gox Grantor/Funding Agency:Office of the Governor Contact Phone: 713-475-5539 Grant Amount: $33,096.00 Federal: MOU: State: Pass-Through: Private Agency: Type of Grant (select): Application submission deadline: 02/13/2025 Duration of Grant: Anticipated Costs: Match Requirements: IfMatching required, are funds available? Reporting Requirements: Other departments impacted by use Yes: of Grant CFDA# 09/2025-08/2027 $33,096.00 Ves: Yes: Yes: No: No: No: No: Amount/Percentage: Fund #: Type of Reporting: Specify Departments: Financial: Compliance: Purpose/lustifitcation of Grant (need/benefit; alignment with City Strategic Plan; etc): The purpose of the SHSP is to support state, tribal and local preparedness activities that address high-priority preparedness gaps across all core capabilities where a nexus to terrorism exits. Impact to Fiscal Year Budget: Additional Employees Required: Total anticipated Salary Expense: Total Anticipated Benefit Expense: Contractual Services Required: Materials/supplies anticipated cost: Requestor Signature Budget Director: Compliance Officer: Controller: Yes: Ves: No: No: #Required: Anticipated cost: Date: 7615 Date: 11825 Date: 7-Lo25 Date: d//2085 7 Approvals: Machz es aqifs PLEASE SAVE AC COPY OF THIS DOCUMENT AS CHANGES WILLI NOTI BE AUTOMATICALLY SAVED. City of Pasadena Grant Benefits and Cost Analysis Fund Source: Grant Title: O0G- Office oft the Governor FY25 State Homeland Security Program Grant Application Due Date by Grantor: February 13, 2025 Please answer each of thet following questions to support the Grant Benefit and Cost Analysis. 1. What is the purpose of the grant and describe its consistency with thei identified City goals and objectives: The purpose of this grant is to fund the purchase of ballistic helmets for the Pasadena Police Department SWAT team to continue to operate with updated equipment. There is 2. Describe any additional staffing, office space, facilities, supplies, or equipment that willl be required if the no match requirement for this grant. grant is awarded: None 3. Will there be any ongoing impacts of the grant program afteri is completed?: None 4. List the responsibilities of other departments (if any) and impacts on them inj preparing the grant application The City Controller's Office would be necessary in setting up an account for any award or performing the scope ofworki if the grant is awarded: amount. 5. Total program costs, including portion funded through grant revenues and any required City Contribution: $33,096.00/No city contribution 6. Source of funding for any required City Share: None 7. Compliance and audit requirements, paying special attention to the grantorsaminstratve procedures All grant compliance and audit requirements will be handled by the Pasadena Police (reporting requirements, wage requirements, time and effort reporting, etc.): Departments Planning & Research Officer. PLEASE SAVE ACOPY OF THIS DOCUMENT AS CHANGES WILL NOTI BE AUTOMATICALLY SAVED. What's Next After Grant Application has been approved by the Grantor/Granting Agency: Award Notification and Acceptance Procedure 1. All departments that receive a grant award shall date stamp, duplicate, and forward a copy of the award notification, the grant agreement or contract, and any memoranda of understanding to Compliance Officer within 2 days of receipt. 2. Awards granted to the City must be formally authorized by City Council. a) The Project Manager shall prepare the Agenda request (ordinance) for City Council authorization for the Mayor to execute the Grant Agreement and related documents. Please note: The Controller's office and the Budget Department signatures are required on the ordinance prior to turning in to the City Secretary b) The Department Director or Project Manager must ensure that the grant agreement or contract and all other necessary documents (i.e. Certification of funds if c) After the agenda request has been approved by City Council, all signatures from both the City and the Grantor must be obtained. The department must then provide an original of the fully executed (signed) grant agreement to the City Secretary and a copy to the Compliance Officer when the fully executed grant agreement is returned for placement on the agenda for Council approval. necessary) is attached to the Agenda request. to the City by the grantor. 3. For a MOU, prepare a council agenda request (resolution) to accept reimbursement funds. PLEASE: SAVE AC COPY OF THIS DOCUMENT AS CHANGES WILL NOT BE AUTOMATICALLY SAVED. 1/6/25,7:35AM Statel Homeland Security Program- LETPAPrOjects (SHSP-L), Federal Fiscal Year 2025 eGrants Name: Available 12/16/2024 State Homeland Security Program LETPA Projects (SHSP-L), Federal Fiscal Year 2025 Due Date 02/13/2025 Purpose: The purpose of this announcement is to solicit applications for projects that support state and local efforts to prevent terrorism and targeted violence and prepare for the threats and hazards that pose the greatest risk to the security of Texas citizens. PSO provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving a secure and resilient state. Per Congressional mandate (911 Act), at least twenty-five percent (25%) of the combined Homeland Security Grant Program funding must be used for Law Enforcement Terrorism Prevention Activities (LETPA). FEMA has increased this requirement to 35%. This solicitation supports state, tribal and local preparedness activities that continue to build law enforcement capabilities to prevent terrorist attacks and provide law enforcement and public safety communities with funds to support critical prevention and protection activities. All LETPA investments must be consistent with capability targets set during the Threat and Hazard dentification and Risk Assessment (THIRA) process, and gaps identified in the State Preparedness Report (SPR). htps/legrantsgovlesasgowlundngop.sate-omanosacuntygogam-spepogtshp-ideaiscalfscalyear2025print 1/14 1/6/25,7:35AM State Homeland Security Program- - LETPAProjects (SHSP-L), Federal Fiscal) Year 20251 eGrants The State Homeland Security Program-LEPTA (SHSP-L) is intended to support investments that improve the ability ofj jurisdictions to: Prevent a threatened or actual act of terrorism; and/or Protect its citizens, residents, visitors, and assets against the greatest threats and hazards; Prevention is defined as the capabilities necessary to avoid, prevent, or stop at threatened or actual act of terrorism. Many activities which support the achievement of target capabilities related to terrorism preparedness may simultaneously support enhanced preparedness for other hazards unrelated to acts of terrorism. However, all SHSP-LEPTA projects must assist grantees in achieving target capabilities related to preventing or thwarting an initial or follow-on terrorist attack. Available Funding: Federal funds are authorized under Section 2002 of the Homeland Security Act of 2002, as amended (Pub. L. No. 107-296), (6 U.S.C. 603). State Homeland Security Program (SHSP) funds are made available through a Congressional appropriation to the United States Department of Homeland Security (DHS). All awards are subject to the availability of appropriated federal funds and any modifications or additional requirements that may be imposed by law. Eligible Organizations: 1. State agencies; 2. Regional councils of governments; 3. Units of local government; 4. Nonprofit organizations; 5. Universities or Colleges; and htpalegantsgowieasgondyapusehomandwaunypyamweayokahpsaderahisalyarzu2spant 2/14 1/6/25,7 7:35AM State! Homeland: Security Program - LETPAR Projects (SHSP-L), Federal Fiscal Year 20251 JeGrants 6.F Federally recognized Native American tribes. Application Process: Applicants must access PSO's eGrants grant management website at nttps//ecrants.gov.texas.gov to register and apply for funding. 1. For eligible local and regional projects: Applicants must contact their applicable regional council of governments (COG) regarding their application. Each of Texas' 24 COGS holds its own application planning workshops, workgroups, and/or subcommittees and facilitates application prioritization for certain programs within its region. Failure to comply with regional requirements imposed by the COG may render an application ineligible. 2. State agencies, and other organizations proposing projects to increase preparedness statewide, may submit applications directly to PSO. Key Dates: Action Date 12/16/2024 12/16/2024 Funding Anouncemtent Release Online System Opening Date Final Date to Submit and Certify Earliest Project Start Date 02/13/2025 at 5:00PM CST an Application 09/01/2025 Project Period: Projects selected for funding must begin between September 1, 2025 and March 1, 2026, and expire on or before August 31, 2027.Additional guidelines are below: httpsllegrants govleuasgowfuningoppasimehomatansmaumypogam.epepods-mp-sden-iscalyear202Spnnt 3/14 1/6/25, 7:35AM State! Homeland Security Program- -LETPAI Projects (SHSP-L), Federal Fiscal Year 2025]eGrants 1. Project periods should be structured SO that projects that include grant- funded salaries and/or annual recurring costs do not overlap with the project periods of previous or future grant awards with the same costs. 2. Project periods should be structured SO that projects that include grant- funded salaries and/or annual recurring costs are on a 12 or 24-month 3. Project periods for equipment only projects are generally awarded for a 4. PSO will consider proposed start or end dates falling outside of these grant ycle/performance period. 6to 12-month grant period. guidelines on a case-by-case basis. Funding Levels Minimum: $10,000 Maximum: None. However, PSO uses a risk-based formula to determine regional allocations. Local agencies should contact their regional COG for amounts historically available to the region and any maximum established by their COG. Additionally, PSO expects to make available approximately $1.5- $2 million to state agencies in support of 10 - 15 projects under this solicitation and the SHSP-Regular solicitation. Match Requirement: None Standards Grantees must comply with standards applicable to this fund source cited in the Texas Grant Management Standards (TxGMS), Federal Uniform Grant Guidance, and all statutes, requirements, and guidelines applicable to this funding. Eligible Activities and Costs 1. The Federal Emergency Management Agency (FEMA) has established National Priority Areas (NPA) for the Homeland Security Grant Program and htpalegrantsgoxtexasgowlundngop.siatehomelamdseaunlypogamlepapoecishapHiadeaMisaliscalyear202Sprint 4/14 1/6/25, 7:35AM Statel Homeland Security Program- -LETPAF Projects (SHSP-L), Federal Fiscal Year 20251 JeGrants requires the State to dedicate at least 30% of Texas' SHSP funds to projects under the NPAS. The NPAS and prescribed amounts for each NPA are noted below. PSO anticipates these priorities will remain in place for the 2024 SHSP grant cycle. Applicants are encouraged to submit projects under these National Priority Areas when the primary core capability addressed is consistent with a National Priority Area description below. Note: The National Priority Areas are subject to change without notice upon release of the federal Notice of Funding Opportunity (NOFO). 2. Grant projects must be consistent with the Federal Emergency Bulletin (IB) 473 which discusses eligible activities outlined in: Management Agency (FEMA) Preparedness Grants Manual and Information The National Prevention Framework; the prevention mission area; and The National Protection Framework where capabilities are shared with Section 2006 of the Homeland Security Act of 2002, as amended. 3. Grant projects must be consistent with the program purpose stated above and must be submitted in support of one of the following approved activity areas: a. Emergency Operations Centers and Technology Establishing and maintaining a unified and coordinated operational structure and process that integrates critical stakeholders across and among all levels of government and with critical private and nonprofit sectors to protect against potential threats, conduct law enforcement investigations, or engage in enforcement, protective, and response Implementing WebEOC and other situational awareness and decision activities. support tools. Enhancing emergency operations centers. tpsllegranis.govtoxasgowlhndngoppiiale-homalandseurlyprogam-spepoleshaphids-isal-fiscalyear-2025print 5/14 1/6/25,7:35AM State Homeland: Security Program LETPAF Projects (SHSP-L), Federal Fiscal Year 2025]eGrants Conducting or participating in incident management training and/or exercises. b. Information and Intelligence Sharing/Cooperation (NPA) (Note: Applicants should submit Fusion Center projects under this Law Enforcement Terrorism Prevention Activities (LETPA) solicitation.) Core Capability: Intelligence and Information Sharing - Identifying, developing, providing, and sharing timely, accurate, and actionable information, data, or knowledge among government or private sector entities to include information sharing with all DHS components, fusion centers, and other entities designated by DHS. ( Cooperation with DHS officials and other entities designated by DHS in intelligence, threat recognition and analysis. o Joint training and planning with DHS officials and other entities - Enabling interdiction and disruption of terrorist activity through enhanced understanding and recognition of pre-operational activity and other crimes that may be precursors or indicators of terrorist - Paying for personnel or contractors to serve as qualified intelligence analysts and/or to participate in information, investigative, and intelligence sharing activities specifically related to homeland Assessing threat information to inform continued prevention - Implementing and maintaining suspicious activity reporting designated by DHS. activity. security. operations and ongoing response activities. initiatives. - Implementing or sustaining public information and warning systems to relay information regarding terrorism threats. C.P Planning tpsllegrants.govlexasgpwhandngophiate-tomalandseauntyprogamaspapoectsahsplidealisalfiscalyear202Spnint 6/14 1/6/25,7:35AM Statel Homeland Security Program- -LETPAI Projects (SHSP-L), Federal Fiscal Year 2025] leGrants Developing state and regional risk and preparedness assessments, including those related to special events. equipment and special response teams. prevention, protection and response. Core capability development planning, to include typing and tracking of Planning and execution of training and exercises focused on terrorism Mult-jurisdictional operational planning to include plans for regional operational coordination of terrorism prevention, protection, and response capabilities. Maintaining or updating Emergency Operations Plans, consistent with guidance in CPG 101.v2 and the whole community approach to security and emergency management. Planning for continuity of operations. d. Protection of Soft Targets/Crowded Places (NPA) Core Capabilities: Operational Coordination; Public Information and Warning; Intelligence and Information Sharing; Interdiction and Disruption; Screening, Search, and Detection - Implementing target hardening and other measures associated with increased security to mitigate risks at places where people gather, such as schools, workplaces, entertainment venues, transportation nodes, and houses of worship. Assessing critical infrastructure vulnerabilities and interdependencies, particularly those involving multiple sites and/or - Planning, training, exercises, equipment, and modeling enabling esponsblejunsdicions to mitigate threats to and vulnerabilities of critical infrastructure facilities, assets, networks, and systems. - Analyzing critical infrastructure threats and information sharing with Enhancing public awareness, education and communications, and increasing reporting of suspicious activities related to critical sectors. private sector partners. tps.legranis.govlexasowfhmingoppaiale-omalandseaunyyprgamaspepoecsahnspwidalisal-iscalyear2025pnnt 7/14 1/6/25,7:35AM State! Homeland Security Program- - LETPAProjects (SHSP-L), Federal Fiscal Year 20251 eGrants infrastructure. e.s Support of First Responder Capabilities Note: Because there is the potential for significant overlap between this activity area and the FEMA National Priorities, applicants should first check whether their proposed project is consistent with the description and core capabilities outlined for the National Priority Areas. Sustaining and enhancing capacity to detect and resolve threats involving chemical, biological, radiological, nuclear and explosive (CBRNE) devices or weapons of mass destruction (WMD). Sustaining and enhancing tactical teams including HAZMAT response and decontamination, Urban Search and Rescue, and SWAT. Sustaining equipment needs, including personal protective equipment, WMD pharmaceuticals, calibration and maintenance for WMD-related detection and identification systems, and closely related investments to Sustaining and enhancing efforts to delay, divert, intercept, halt, apprehend, or secure threats or hazards (includes capabilities related to Coordinating regional training exercises with federal, state and local law enforcement participation focused on responding to terrorism-related events and increasing participation with community and business update or sustain current equipment. Border Security). organizations. Identifying or locating terrorists through active and passive surveillance and search procedures including systematic examinations and assessments, bi0-surveilance, sensor technologies, or physical investigation and intelligence. f.C Combating Domestic Violent Extremism (NPA) Core Capabilities: Interdiction & Disruption; Screening, Search and Detection; Intelligence and Information Sharing; Planning; Public htps.legantis.govtevagovalundngppsiatehomenseounypogam-pagiosdisahp-adera-iscalyear2025pnnt 8/14 16/25,7:35AM State Homeland Security Program- - LETPAF Projects (SHSP-L), Federal Fiscal Year 20251 [eGrants Information and Warning; Operational Coordination - Open source analysis of misinformation campaigns, targeted violence and threats to life, including tips/leads, and online/social : Sharing and leveraging intelligence and information, including Execution and management of threat assessment programs to identify, evaluate, and analyze indicators and behaviors indicative of Training and awareness programs (e.g., through social media, SAR indicators and behaviors) to educate the public on misinformation and disinformation campaigns and resources to help them identify and report potential instances of domestic violent extremism. media-based threats. open-source analysis. domestic violent extremists. Program-specific Requirements 1.All capabilities being built or sustained must have a clear link to one or more of the following Core Capabilities in the National Preparedness Goal: Planning; Public Information and Warning; Operational Coordination; Intelligence and Information Sharing; Interdiction and Disruption; Screening, Search and Detection; and Forensics and Attribution. 2. Many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate this dual-use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Law Enforcement Terrorism Prevention Activities implemented under SHSP must support terrorism preparedness by building or sustaining capabilities that relate to the prevention of terrorism. 3. Grantees are required to maintain adoption and implementation of the National Incident Management System (NIMS). The NIMS uses a systematic approach to integrate the best existing processes and methods into a unified htpelegranlisgovierasgowfundngop.siatehomalamdseauntypogamlapepioxtsampHdena-asalfiscalyear2025pmint 9/14 1/6/25,7:35AM State Homeland: Security Program - LETPAI Projects (SHSP-L), Federal Fiscal Year 20251 eGrants national framework for incident management across all homeland security activities including prevention, protection, response, mitigation, and recovery. Grantees must use standardized resource management concepts for resource typing, credentialing, and an inventory to facilitate the effective identification, dispatch, deployment, tracking and recovery of resources. 4. Cities and counties must have a current emergency management plan or be a legally established member of an inter-jurisdictional emergency management program with a plan on file with the Texas Division of Emergency Management (TDEM). Plans must be maintained throughout the entire grant performance period. If you have questions concerning your Emergency Management Plan (preparedness) level, contact your Emergency Management Coordinator (EMC) or your regional Council of Governments (COG). For questions concerning plan deficiencies, contact TDEM at cenpanetcenteaigos Eligibility Requirements 1. Local units of governments must comply with the Cybersecurity Training requirements described in Section 772.012 and Section 2054.5191 of the Texas Government Code. Local governments determined to not be in compliance with the cybersecurity requirements required by Section 2054.5191 of the Texas Government Code are ineligible for OOG grant funds until the second anniversary of the date the local government is determined ineligible. Government entities must annually certify their compliance with the training requirements using the Cybersecurity. Training. Certificationfor State and Local Governments. A copy of the Training Certification must be uploaded to your eGrants application. For more information or to access available training programs, visit the Texas Department of Information Resources Statewide Cybersecurity. Awareness Training page. 2. Entities receiving funds from PSO must be located in a county that has an average of 90% or above on both adult and juvenile dispositions entered into the computerized criminal history database maintained by the Texas httpsllegrants.govtexas-gowflundingoppisiate-homeland-securlyprogramletpapropclsshsp-edera-iscal-year-2025/print 10/14 1/6/25,7:35AM State Homeland Security Program- LETPAProjects (SHSP-L), Federal Fiscal Year 20251 leGrants Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 66. The disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for which a disposition has been subsequently reported and entered into the computerized criminal history system. Counties applying for grant awards from the Office of the Governor must commit that the county will report at least 90 percent of convictions within five business days to the Criminal Justice Information System at the Department of Public Safety. 3. Eligible applicants operating a law enforcement agency must be current on reporting complete UCR data and the Texas specific reporting mandated by 411.042 TGC, to the Texas Department of Public Safety (DPS) for inclusion in the annual Crime in Texas (CIT) publication. To be considered eligible for funding, applicants must have submitted a full twelve months of accurate data to DPS for the most recent calendar year by the deadline(s) established by DPS. Due to the importance of timely reporting, applicants are required to submit complete and accurate UCR data, as well as the Texas-mandated reporting, on a no less than monthly basis and respond promptly to requests from DPS related to the data submitted. 4. In accordance with Texas Government Code, Section 420.034, any facility ore entity that collects evidence for sexual assault or other sex offenses or investigates or prosecutes a sexual assault or other sex offense for which evidence has been collected, must participate in the statewide electronic tracking system developed and implemented by the Texas Department of Public Safety. Visit DPS's Sexual Assault Evidence Tracking. Program website for more information or to set up an account to begin participating. Additionally, per Section 420.042 "A law enforcement agency that receives evidence of a sexual assault or other sex offense...shall submit that evidence to a public accredited crime laboratory for analysis no later than the 30th day after the date on which that evidence was received." A law enforcement httpsllegrants.govtexasgowfundingoppisiate-homeland-securlyprogemleipepropcisshsp-Hedera-fiscalyear-2025pint 11/14 1/6/25,7:35AM Statel Homeland Security Program LETPAF Projects (SHSP-L), Federal Fiscal Year 2025]eGrants agency in possession of a significant number of Sexual Assault Evidence Kits (SAEK) where the 30-day window has passed may be considered noncompliant. 5. Eligible applicants must be registered in the federal System for Award Management (SAM) database and have an UEI (Unique Entity ID) number assigned to its agency (to get registered in the SAM database and request an UEI number, go to ttps/lsam.gov) Failure to comply with program or eligibility requirements may cause funds to be withheld and/or suspension or termination of grant funds. Prohibitions Grant funds may not be used to support the unallowable costs listed in the Guide to Grants or any of the following unallowable costs: 1.i inherently religious activities such as prayer, worship, religious instruction, or proselytization; 2.1 lobbying; 3. any portion of the salary of, or any other compensation for, an elected 4. vehicles or equipment for government agencies that are for general agency use and/or do not have a clear nexus to terrorism prevention, interdiction, and disruption (i.e. mobile data terminals, body cameras, in- car video systems, or radar units, etc. for officers assigned to routine 5.weapons, ammunition, tasers, weaponized vehicles or explosives (exceptions may be granted when explosives are used for bomb squad or appointed government official; patrol; general firefighting equipment or uniforms); training); 6.w weapons or weapons accessories to include but not limited to optics/sights, ammunition pouches, slings, firearm silencers, bayonets, or other accessories designed for use with any firearms/weapon; 7.admission fees or tickets to any amusement park, recreational activity or sporting event; httpsllegrants.govlexasgovflundingoppisiate-homelandsecuntlyprogramleipaprolectsshsp-iedera-fiscalyear-2025/print 12/14 1/6/25,7:35AM Statel Homeland Security Program- LETPAF Projects (SHSP-L), Federal Fiscal Year 20251 eGrants 8. promotional items or gifts; 9. food, meals, beverages, or other refreshments, except for eligible per diem associated with grant-related travel or where pre-approved for working events; 10. membership dues for individuals; 11.a any expense or service that is readily available at no cost to the grant 12. any use of grant funds to replace (supplant) funds that have been budgeted for the same purpose through non-grant sources; project; 13. fundraising; 14. legal services for adult offenders; 15. amateur radios and equipment, FMS radios, GMRS radios, Mobile ad hoc networks (MANETS), or other radio equipment that is not P25 compliant; 16. riot equipment including but not limited to shields, batons, less-lethal ammunition, and grenades designed or intended for dispersing crowds; and 17.any other prohibition imposed by federal, state, or local law. Selection Process Application Screening: PSO will screen all applications to ensure that they meet the requirements included in the funding announcement. 1. For eligible local and regional projects: Each COG's homeland security advisory committee will prioritize all eligible applications using the region's risk-informed methodology. PSO will accept priority listings that are approved by the COG's executive committee. PSO will make all final funding decisions based on eligibility, FEMA National Priorities, COG priorities, reasonableness, availability of funding, and cost-effectiveness. htpslegrantisgoylexasgowfundngopaiatehomalamdseaunlypogam.spepopctsahsphidena-salscalyear2025pint 13/14 1/6/25,7:35AM Statel Homeland Security Program-L LETPAProjects (SHSP-L), Federal Fiscal Year 2025]eGrants 2. For statewide discretionary projects, applications will be reviewed by PSO staff members or a review group selected by the executive director. PSO will make all final funding decisions based on eligibility, reasonableness, availability of funding, and cost-effectiveness. 3. The State must designate at least 30% of available SHSP funding to projects supporting the FEMA NPAS listed above as outlined in the FY 2024 HSGP guidance. PSO encourages the COG regions to solicit projects to support each of the NPAS listed in this solicitation. PSO may not fund all applications or may only award part of the amount requested. In the event that funding requests exceed available funds, PSO may revise projects to address a more limited focus. Contact Information For more information, contact the eGrants help desk at eGrants@gov.texas.gov.or (512)463-1919. Total Funds $TBD htps.legrants.govlexasgowundngpgpsiat-omaanseauntypogam-epapioxdsanpHeda-tisal-fiscalyear202Sprint 14/14 AGENDA REQUEST ORDINANCE RESOLUTION ResoC NO: 2025- CAPTION: Application approval for HEB's Community Investment Program to assist with expenses related to library programming in 2025. RECOMMENDATIONS & VUSTIFICATION: To provide refreshments, supplies and giveaways for various programs and events. The award would be in form of gift cards and/or products. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: REQUIRES APPROPRIATIONE See attached Certification COUNCIL ACTION ATE: 12/30/24 Johnson FIRST READING: FINAL READING: C Bhtobmek BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT APPROVED: de SECOND SECOND DATE DEFERRED: DATE OEANsy MAYOR RESOLUTION NO. 2025- A Resolution authorizing and approving the Pasadena Public Library to apply for HEB's Community Investment Program grant to assist with expenses related to library programming in 2025. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the Pasadena Public Library is hereby authorized to apply for HEB's Community Investment Program grant to provide retreshments, supplies and giveaways for various programs and events at the library. SECTION 2. That the City Council of the City of Pasadena, Texas hereby authorizes the Mayor and/or his designee, the power to accept, reject, or alter the grants as may be necessary to effectuate this transaction. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. GrantApplabrary.MERCOmNityInvestNentorantz25.docs PASSED, APPROVED AND ADOPTED THIS THE day of A.D.. 2025. JEFF WAGNER, MAYOR APPROVED: OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS GrantApplapraty,RERCONIyInvettmentcrantz5.docs City of Pasadena Grant Request Form Requesting DepartmentiLibrary Contact Name:Steve Zach Contact E-mail: szach@pasagenat.gow Grantor/Funding/ Agency:HEB Type of Grant (select): Date:1/10/25 Contact Phone: 713-475-4984 Grant Amount:$1500 Federal: MOU: 1 year Yes: Yes: Ves: State: Pass-Through: Private Agency: Application submission deadline: March 10, 2025 Duration of Grant: Anticipated Costs: Match Requirements: IfMatching required, are funds available? Reporting Requirements: of Grant CFDA# No: No: No: No: Amount/Percentage: Fund #: Type of Reporting: Specify Departments: Financial: Compliance: Other departments impacted by use Ves: Purpose/lustihication of Grant (need/benefit; alignment with City Strategic Plan; etc): The Library would like to provide food for the following arts and humanities programming events: A Taste of Latin American Heritage Cooking, Spring Chalk Carnival, Hispanic Heritage Month and Ichigo Con Comic Convention. All of these events support the mission of Pasadena Public Library: explore, learn, create and connect. Impact to Fiscal Year Budget: Additional Employees Required: Total anticipated Salary Expense: Total Anticipated Benefit Expense: Contractual Services Required: Materials/supplies anticipated cost: Yes: Yes: No: No: #Required: Anticipated cost: Requestor Signature Thege ahww Date: 1/o/zs Date: 1175/25 Date: 13-25 Date: 8LHIR025 Approvals: Budget Director: Compliance Officer: Controller: - T Aaikn PLEASE: SAVE A COPY OFTHIS DOCUMENT AS CHANGES WILL NOTI BE AUTOMATICALLY: SAVED. City of Pasadena Grant Benefits and Cost Analysis Fund Source: Grant Title: HEB HEB My Community Investment Program Grant Application Due Date by Grantor: March 10, 2025 Please answer each of the following questions to support the Grant Benefit and Cost Analysis. 1. What is the purpose of the grant and describe its consistency with thei identified City goals and objectives: The Library would like to provide food for the following arts and humanities programming events: A Taste of Latin American Heritage Cooking, Spring Chalk Carnival, Hispanic Heritage Month and Ichigo Con Comic Convention. All of these events support the mission of Pasadena Public Library: explore, learn, create and 2. Describe any additional staffing, office space, facilities, supplies, or equipment that will be required if the connect. grant is awarded: nla 3. Will there be any ongoing impacts of the grant program after is completed?: nla 4. List the responsibilities of other departments (ifa any) andi impacts on them inj preparing the grant application orp performing the scope of work if the grant is awarded: nla 5. Total program costs, including portion funded through grant revenues and any required City Contribution: $1500 6. Source of funding for any required City Share: nla 7. Compliance and audit requirements, paying special attention to the grantorsadminstrative procedures (reportingr requirements, wage requirements, time and effort reporting, etc.): nla PLEASE SAVE A COPY OF THIS DOCUMENT AS CHANGES WILL NOT BE AUTOMATIÇALIY SAVED. HEB MyCommunity Investment Request Application Organization name (legal name) Pasadena PublicLibrary 74-6001846 Executive Director'sname Kenya. Johnson Contact Name Steven Zach YES Select up to three. Organization 501(c) Federal Taxpayer IDI Number (TIN) Does your ORGANIZATION serve a diverse or underserved population? African American Asian. American Pacific Islander Disability XHispanic LGBTQIA+ Native American Which of thei following best represents your TganiaBOnsPAMAR area of focus? Which of the following best represents your rganiatOnsSECONDARY area of focus? Military/Veteran Women Other Education and Schools Cultural and Ethnic 1922 When was your organization founded? Whati is your organization's mission and purpose? Pasadena Libraries: explore, learn, create, and connect. Describe the service your organization provides. Besides making available books, movies and magazines in manyf formats, Pasadena Public Library hosts programs fora all ages including biweekly storyt times, Family Place series programs with child development specialists and parent and child activities int the fall and spring, year round clubs related to books, movies and writing for all ages, Summer Reading Program events including performersand reading incentives, a Spring Chalk Carnival andi fall comic convention, al Maker Laby with training classes and machines open for public use, and many other programs and: services. Pasadena Public Library partners withi the Tejano Center for Community Concerns to offer GRADcafe financial aid and employment application assistance fort teens and adults. In 2024, thel library began offering' "A Tasted of Latin American Heritage" cooking classes based on curriculum provided by Oldways Cultural Food Traditions, a nonprofit organization focusing on inspiring individuals to embrace heritage-Dased diets that arel highi in taste, health, and sustainability. Has your organizationr received lac donation from usi int the past? Yes Do any of our Partners (employees) currentlyy volunteerwith or serve on the board of your organization? No No No Isyour organization presently supported by anothergroeryretalen Isy your organization al United Way agency? Check any of thet followingi if your request pertains to: Advertising or Marketing (Including School and Church Printed Programs) Advocacy Programs Capital or Building Campaigns XI Events, Ceremonies and/or Memorials Family orl Individual Emergency Relief For- Profit Organizations Fraternal Organization Fundraising for an Individual or Team Individuals Meetings, Conferences or Workshops Policy and Advocacy Political Organizations or Activities Religious Organizations for Religious Purposes Sports Teams or Athletic Competitions Third-Party Request on Behalf of Another Organization Travel Expenses None of the Above Does your EVENT/PROGRAM: serve a diverse or underserved population? Yes African American Asian American Pacific Islander Disability XI Hispanic LGBTQIA+ Native American Military/Veteran Women Other Arts and Humanities What is the PRIMARY focus of this event/program? What is the name of this specific event/program? A1 Taste of Latin American Heritage Cooking, Spring Chalk Carnival, Hispanic Heritage Month and Ichigo Con Comic Convention Please describe this specific event/program. Thel library would like to provide food forl Latin. American Heritage Cooking Classes, at threel large events scheduled annually, and at: select Summer Reading Program events such as a teen! locki in. Latin American Heritage Cooking Classes take place on March 3, 10 and: 24 at 6p p.m. A bilingual library staff member with special interest in cooking will lead the classes and purchasei ingredients at HEB. The large events include a Chalk Art Carnival on March 15 at Pasadena Centrall Library from 11 a.m. to 4p p.m., Hispanic Heritage Month Celebration at Fairmont Library on! September 201 from 11 a.m. to 1 p.m., anda a comic convention at Pasadena Central Library on November: 15 from: 10 a.m. to: 1 p.m. What type of support are your requesting? XGift Cards In-Kind Services Merchandise (e.g. Coupons, Giveaways) Monetary Donation Product Volunteers $1500 Ifrequestingm monetary or gift cards support, please include the dollaramount. Describe the type of support you are requesting. Product requestsi includei ingredients for recipes planned for Latin American Heritage Cooking Classes, including Cannellini Bean and Pumpkin Salad, Pumpkin Seed Dip, and Amaranth Porridge With Coconut Milk And Chai Seeds at the classes in March. Fort the large events, the library is seeking sandwich trays for volunteers, artists and: staff working the events as well as snack bags for vendors. The library also would provide HEB games and toys as contest prizes and door prizes at! large events. How do youi intend to use this donation? Consumption Date decision is needed March10 Please indicate how you plan to promote your event/program XPrint Radio x Social Media Site(s) TVXWeb Site X Other N/A or No Media Outreach Planned Ifapproved, doy you plan to use our logo iny yourevent/program: materials? Ifapproved, how will your organization recognize our contribution? YES Pasadena Public Library will recognize HEB's contribution on social media posts, on print flyers promoting events, and at signs and welcome programs distributed during the events. How did your organization hear about our Community! investment Program? Existing Relationship with Us AGENDA REQUEST ORDINANCE RESOLUTION ResoD NO: 2025- CAPTION: A resolution accepting in-kind donations from Panaderia Tierra Caliente (cake and sweet bread), Tepatitlan Bakery (cake), Bubba's 33 (four pizzas and two family packs), Pasadena Little Theater (two tickets), Cinemark Hollywood Theater (four tickets), Montag' S Games ($20 gift certificate), Urban Air Adventure Park (four passes), Loren Cisneros (two gift sets), Leonard Pohler ($45 in gift cards to Walmart and Aldi), Dimensions Comics (action figure), America Cinemas Pasadena (10 tickets), Joy Real Estate Group ($50 Fandango gift card), Pizza Patron (four pizzas), Disney on Ice (four ticket vouchers) Whataburger (400 coupons). RECOMMENDATIONS & JUSTIFICATION: In-kind donations were giveaways or refreshments for various library events and programs (Hispanic Heritage Month Celebration, Ichigo-Con, and Teen Advisory Board party). (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification Vp w Kenyal Johnson COUNCIL ACTION DATE:1/9/25 FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT APPROVED: e SECOND SECOND DATE DEFERRED: DATE DEAwy MAYOR RESOLUTION NO. 2025- A Resolution accepting in-kind donations from Panaderia Tierra Caliente (cake and sweet bread), Tepatitlan Bakery (cake), Bubba's 33 (four pizzas and two family packs), Pasadena Little Theater (two tickets), Cinemark Hollywood Theater (four tickets), Montag's Games ($20 gift certificate), Urban Air Adventure Park (four passes), Loren Cisneros (two gift sets), Leonard Pohler ($45 in gift cards to Walmart and Aldi) Dimensions Comics (action figure), America Cinemas Pasadena (10 tickets), Joy Real Estate Group ($50 Fandango gift card), Pizza Patron (four pizzas), Disney on Ice (four ticket vouchers) and Whataburger (400 coupons). WHEREAS, in-kind donations from Panaderia Tierra Caliente (cake and sweet bread), Tepatitlan Bakery (cake), Bubba's 33(four pizzas and two family packs), Pasadena Little Theater (two tickets), Cinemark Hollywood Theater (four tickets), Montag's Games ($20 gift certificate), Urban Air Adventure Park (four passes), Loren Cisneros (two gift sets), Leonard Pohler ($45 in gift cards to Walmart and Aldi) Dimensions Comics (action figure), America Cinemas Pasadena (10 tickets), Joy Real Estate Group ($50 Fandango gift card), Pizza Patron (four pizzas), Disney on Ice (four ticket vouchers) and Whataburger (400 coupons), are giveaways in connection with the Pasadena Public Library's various events and programs (Hispanic Heritage Month Celebration, Ichigo-Con, and Teen Advisory Board party; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council, on behalf of the citizens of the City of Pasadena, hereby expresses its appreciation to Panaderia Tierra Caliente (cake and sweet bread), Tepatitlan Bakery Donationlibrary.Various25 (cake), Bubba's 33(four pizzas and two family packs), Pasadena Little Theater (two tickets), Cinemark Hollywood Theater (four tickets), Montag's Games ($20 gift certificate), Urban Air Adventure Park (four passes), Loren Cisneros (two gift sets), Leonard Pohler ($45 in gift cards to Walmart and Aldi) Dimensions Comics (action figure), America Cinemas Pasadena (10 tickets), Joy Real Estate Group ($50 Fandango gift card), Pizza Patron (four pizzas), Disney on Ice (four ticket vouchers) and Whataburger (400 coupons) for the donations to the Pasadena Public Library. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. Donationlibrary.Various25 PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS ontionbayvarons AGENDA REQUEST ORDINANCE RESOLUTION ResoENo: 2025- CAPTION: A resolution accepting in-kind donations from the Friends of the Pasadena Public Library (valued at $1,883.69) and Bay Area Council on Drugs and Alcohol (valued at $752.27). RECOMMENDATIONS & JUSTIFICATION: In-kind donations from the Friends consisted of a staff appreciation breakfast, paid pertormances, programming supplies and giveaways. BAÇODA donations were indoor/outdoor games, building sets, play sets, coloring books and toy novelties for rewards. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SEÇOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification TuPthe Kenya Jonnson COUNCIL ACTION DATE:1/9/25 FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT SECOND SECOND APPROVED: e DATE DEFERRED: DATE pEAwy MAYOR RESOLUTION NO. 2025- A Resolution accepting in kind donations from the Friends of the Pasadena Public Library (valued at $1,883.69); and Bay Area Council on Drugs and Alcohol (valued at $752.27). WHEREAS, Friends of the Pasadena Public Library, in kind donations valued at $1,883.69 consisted of a staff appreciation breakfast, paid pertormances, programming supplies and giveaways and Bay Area Council on Drugs and Alcohol (BACODA) in kind donations valued at $752.27 were indoor/outdoor games, building sets, play sets, coloring books and toy novelties for rewards; and WHEREAS, Friends of the Pasadena Public Library and Bay Area Council on Drugs and Alcohol (BACODA) have made donations in a combined total value of $2,635.96; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council, on behalf of the citizens of the City of Pasadena, hereby expresses its appreciation to Friends of the Pasadena Public Library and accepts in kind donations valued at $1,883.69 and to Bay Area Council on Drugs and Alcohol and accepts in kind donations valued at $752.27, for use by the Pasadena Public Library. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Donationlibrary.rriends.BACOPA25 Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further contirms such written notice and the contents and posting thereof. PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS Donationlibprary.friends.BACODA2S AGENDA REQUEST ORDINANCE RESOLUTION ResoF NO: 2025- CAPTION: A Resolution approving the financial report of investment activities, submitted by the City of Pasadena, for the quarter ended December 31, 2024. RECOMMENDATIONS & JUSTIFICATION: Quarterly investment report is required to be approved by the City Council according to the Public Fund Investment Act. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification Bl COUNCIL ACTION Lindsay Koskiniemi REQUESTING PARTY (TYPED) DATE:01/08/25 FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT APPROVED: CITY ATTORNEY Sula SECOND SECOND DATE DEFERRED: DATE MAYOR Owry RESOLUTION NO. 2025- A Resolution approving the financial report of investment activities submitted by the City of Pasadena for the fiscal quarter BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby approves the financial report of investment activities submitted by the City of Pasadena ended December 31, 2024. for the fiscal quarter ended December 31, 2024. SECTION 2. That said quarterly report is attached hereto as Exhibit "A" and incorporated herein by reference for all purposes. SECTION 3. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. (SIGNATURE AND APPROVAL - NEXT PAGE) Investment.Rept24/(Dec31st)25 PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS Investment.Rept2/Dec3lst)25 City of Pasadena, Texas Investment Portfolio Summary As of December 31, 2024 Percent 99.998% $ 518,153,939 0.002% 100.000% $ 518,164,030 Investment Type Investment Pools Savings/Money Market Total MV-12/31/2024 Amount 10,091 City Funds 10/1/2024 MV 4,067,450 58,769,348 32,969,130 71,047,589 3,151,112 13,617,088 34,776,212 388,360,441 15,273,340 146,377,493 Additions 48,735 691,358 1,231,843 19,236,840 1,692,505 157,523 16,070,806 89,940,087 9,744,678 3,764,669 13,509,347 Distributions 12/31/2024 MV General Debt Service Capital Projects Special Revenue Enterprise Operating Enterprise Reserve for Debt Service Enterprise Capital Improvement Projects Internal Service $ 169,962,512 $ 50,810,477 $ 81,336,943 $ 139,436,046 4,116,185 48,687,445 33,113,307 82,973,565 4,804,087 13,357,078 42,861,810 369,349,523 133,697,054 15,117,453 148,814,507 10,773,261 1,087,666 7,310,864 39,530 417,533 7,985,208 108,951,005 7,151,777 3,920,556 11,072,333 Total City Funds City's Component Units Pasadena Crime Control District Total City's Component Units Pasadena Economic Development Corporation 131,104,153 Totals $ 534,737,934 $ 103,449,434 $ 120,023,338 $ 518,164,030 The attached information comprises the quarterly investment report for the City of Pasadena, Texas for the quarter ended December 31, 2024. The undersigned acknowledge that the City's investment Portfolio has been and isi in compliance with the policies and strategies as contained ini the City's Investment Policy as adopted by the City of Pasadena and also in compliance with the Public Funds Investment Act of the State of Texas. hin Lindsay Koskiniemi, City Controller EXHIBIT"A" City of Pasadena, Texas Detail of Funds and Component Units October 1,2024 to December 31,2024 10/1/2024 10/1/2024 Market Value 12/31/2024 Book' Value 12/31/2024 Market' Value Security Name Maturity Book Value City Funds General Fund Texpool Logic Class Investment Pools 100.00% Texpool Investment Pools 100.00% Texpool Class Investment Pools 100.00% Texpool Logic Class Investment Pools 100.00% Texpool Class Texpool Çlass Twdb Investment Pools 100.00% Texpool Investment Pools 100.00% Open Open Open Open Open Open Open Open Open Open Open Open Open Open 79,010,110 $ 79,010,110 $ 51,159,418 $ 51,159,418 655,878 90,296,524 169,962,512 4,067,450 4,067,450 381,648 58,387,700 58,769,348 30,515,456 783,642 1,670,032 32,969,130 70,993,222 54,367 71,047,589 3,151,112 3,151,112 2,020,788 11,596,300 13,617,088 87,815,789 34,776,212 34,776,212 388,360,441 655,878 90,296,524 169,962,512 4,067,450 4,067,450 381,648 58,387,700 58,769,348 30,515,456 783,642 1,670,032 32,969,130 70,993,222 54,367 71,047,589 3,151,112 3,151,112 2,020,788 11,596,300 13,617,088 87,815,789 34,776,212 34,776,212 388,360,441 663,908 87,612,720 139,436,046 4,116,185 4,116,185 386,221 48,301,224 48,687,445 30,809,988 793,236 1,510,083 33,113,307 82,918,526 55,039 82,973,565 4,804,087 4,804,087 1,625,536 11,731,542 13,357,078 101,134,730 42,861,810 42,861,810 369,349,523 663,908 87,612,720 139,436,046 4,116,185 4,116,185 386,221 48,301,224 48,687,445 30,809,988 793,236 1,510,083 33,113,307 82,918,526 55,039 82,973,565 4,804,087 4,804,087 1,625,536 11,731,542 13,357,078 101,134,730 42,861,810 42,861,810 369,349,523 Debt Service Fund Capital Projects Fund Special Revenue Fund Enterprise Fund Operating Reserve for Debt Service Capital Improvement Project Internal Services Fund Total City Funds City's Component Units Pasadena Economic Development Corporation Open Texpool Class Investment Pools 99.99% Capital MM Open Open 0.01% 78,152,677 52,941,331 131,094,008 10,145 131,104,153 15,273,340 146,377,493 78,152,677 52,941,331 131,094,008 10,145 131,104,153 15,273,340 146,377,493 80,090,867 53,596,096 133,686,963 10,091 133,697,054 15,117,453 148,814,507 80,090,867 53,596,096 133,686,963 10,091 133,697,054 15,117,453 148,814,507 Pasadena Crime Control District Total City's Component Units Texpool 100.00% Open Total $534,737,934 $534,737,934 $518,164,030 $518,164,030 AGENDA REQUEST ORDINANCE RESOLUTION REsoG NO: 2025- CAPTION: A resolution authorizing the Pasadena Parks and Recreation Department to accept a food donation from McDonald's valued at $250.26. RECOMMENDATIONS & JUSTIFICATION: The food will serve as breakfast for our Parks & Recreation Staff Retreat on January 15, 2025. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification COUNCIL ACTION BAey DATE:1/23/25 Brandon forres, Interim Director FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT SECOND SECOND APPROVED: CITY MAYOR DATE DEFERRED: DATE OAuIy RESOLUTION NO. 2025- A Resolution accepting an in-kind food donation valued at $250.26 from McDonald's to serve as breakfast for the Parks and Recreation Department Staff Retreat on January 15, 2025. WHEREAS, McDonald's has made an in-kind food donation valued at $250.26 for use by the Parks and Recreation Department in connection with Staff Retreat on January 15, 2025; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council, on behalf of the citizens of the City of Pasadena, hereby expresses its appreciation to McDonald's and accepts an in-kind donation of $250.26 for use by the Parks and Recreation Department in connection with Staff Retreat on January 15, 2025. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. DonationPaR.ChickFilAIStaffRetreatBreakfast)25 PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR OF THE CITY OF PASADENA, TEXAS ATTEST: APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS DonationP6R.ChickFilA(StartRetreatBreakfast)25 AGENDA REQUEST ORDINANCE RESOLUTION ResH NO: 2025- CAPTION: A resolution authorizing the Pasadena Parks and Recreation Department to accept a food donation from Chick Fil A valued at $917.00. RECOMMENDATIONS & JUSTIFICATION: The food will serve as lunch for our Parks & Recreation Staff Retreat on January 15, 2025. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECIED: REQUIRES APPROPRIATION: See attached Certification COUNCIL ACTION 11puy DATE:1/23/25 Brandon Torres, Interim Director FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT APPROVED: A SECOND SECOND CITY MAYOR DATE DEFERRED: DATE SANy RESOLUTION NO. 2025- A Resolution accepting an in-kind food donation valued at $917.00 from Chick Fil A to serve as lunch for the Parks and Recreation Department Staff Retreat on January 15, 2025. WHEREAS, Chick Fil A has made an in-kind food donation valued at $917.00 for use by the Parks and Recreation Department in connection with Staff Retreat on January 15, 2025; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council, on behalf of the citizens of the City of Pasadena, hereby expresses its appreciation to Chick Fil A and accepts an in-kind donation of $917.00 for use by the Parks and Recreation Department in connection with Staff Retreat on January 15, 2025. SECTION 2. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. DonationPiR.ChicKPIAIStaEIReERetreatlunch)24 PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS DonationPsR.ChicHPIAIStAITRetreatlunch)24 AGENDA REQUEST ORDINANCE RESOLUTION Reso7 NO: 2025- CAPTION: A Resolution amending Resolution #2023-082, which accepted for and on behalf of the City of Pasadena, Texas, a gift deed from Joseph G. Dow, Dolan J. Dow, Darnell J. Dow, Dacia M. Dow-Dietlin, Delena M. Dow- Lay, Dakrin J. Dow and Daphne M. Dow for a 0.6375 acre tract of land out of block 4 of the J.O. Ross Subdivision, as recorded in volume 9, page 17 of the Map Records of Harris County, and part of a 46.067 acre tract described as Tract III, PARENT TRACT, out of the H.C. Burnett Survey A- RECOMMENDATIONS & JUSTIFICATION: Amendment to Resolution #2023-082 and 1063, Harris County, Texas recorded on January 24, 2025 acceptance of gift deed from the Dow Family. (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT(S) AFFECTED: H REQUIRES APPROPRIATION: See attached Certification BIord COUNCIL ACTION Brandon Torres DATE: 1/29/25 REQUESTING PARTY (TYPED) FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT e SECOND SECOND APPROVED: CITY MAYOR DATE DEFERRED: DATE Ofawryp RESOLUTION NO. 2025- A Resolution amending Resolution #2023-082, which accepted for and on behalf of the City of Pasadena, Texas, a gift deed from Joseph G. Dow, Dolan J. Dow, Darnell J. Dow, Dacia M. Dow-Dietlin, Delena M. Dow-Lay, Dakrin J. Dow and Daphne M. Dow for a 0.6375 acre tract of land out of block 4 of the J.O. Ross Subdivision, as recorded in volume 9, page 17 of the Map Records of Harris County, and part of 46.067 acre tract described as Tract III, PARENT TRACT, out of the H.C. Burnett Survey Abstract-1063, Harris County, Texas recorded on January 24, 2025. WHEREAS, Joseph G. Dow, Dolan J. Dow, Darnell J. Dow, Dacia M. Dow-Dietlin, Delena M. Dow-Lay, Dakrin J. Dow and Daphne M. Dow have offered to gift and transier to the City of Pasadena, Texas, a Home Rule Municipal Corporation of the State of Texas, property described by attachment; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That the City Council hereby finds and adopts the preamble to this Resolution. SECTION 2. That the City of Pasadena, Texas, by and through its City Council, hereby accepts for and on behalf of the City of Pasadena, Texas, a gift deed attached hereto as Exhibit "A", from Joseph G. Dow, Dolan J. Dow, Darnell J. Dow, Dacia M. Dow-Dietlin, Delena M. Dow-Lay, Dakrin J. Dow and Daphne M. Dow of a 0.6375 acre tract of land out of block 4 of the J.O. Ross Subdivision, as recorded in volume 9, page 17 of the Map Records of Harris County, and part of a 46.067 acre tract described as Tract III, PARENT TRACT, out of the H.C. Burnett Survey Abstract-1063, Harris County, AcceptDes.Dowramilyas Texas, as shown on the Survey attached as Exhibit "B". SECTION 3. That the Mayor, or his designated representative, is authorized to execute any documents necessary to effectuate the purposes of this Resolution. SECTION 4. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR OF THE CITY OF PASADENA, TEXAS ATTEST: APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS AcceptDes.Dowramlyes RP-2025-26528 01/24/2025 ER $57.00 RECORDED BY SOUTIALAND TITLE,C CAMesA IWW NGfiès BFCONPIDENTALTY RIGHTS: IF YOUA AREA Al NATURAL PERSON, YOU MAY REMOVE OR STRIKE. ANY OF1 THEI FOLLOWING INFORMATIONI FROM ANY STRLMNTHAITRANR, AN INTEREST: INI REALE PROPERTYBEFOREI ITIS FILED FOR RECORD IN THE PUBLIC REÇORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR! DRIVER'SI LICENSBI NUMBER. Special WarrantyGift Deed Date: 2024, Eaphah295 Grantor(s): Melanie Dow, in! her capacity: asl Independent Executor for thel Estate of Joseph G. Dow (H.C. Docket #528630); and as Trustee oft the Dow Family" Trust; and individually (as Dolan J.I Dow, Darnell J.I Dow, Dacial M. Dow-Dietlein, Delena M. Dow-Lay, Dakrin J.I Dow, and1 Daphne M. Dow (as tot the remaining one-half (1/2) undividedi interest). toad one-half(1/2) undivided interest) and Grantors' Mailing Address: 3811 Bogotal Dr., Pasadena, TX77505 Grantee: CITY OFI PASADENA, TEXAS Grantee's Mailing Address: CITY OF PASADENA, TEXAS 1149E Ellsworth Dr. Pasadena, Texas 77506, Harris County Conveyance: - : - Grantors give, donate, convey and transfer the Property to Grantee upon the terms, conditions and provisions oft this Deed, and not for remunerative consideration; all right, title, and interest of Grantors in all of that certain tract or parcel of land lying and being situated in the County of Harris, State ofTexas, and more particularly described as the Property (including any improvements): Being 0.6375 ACRES, more or less; out of a called 46.067 acre tract (PARENT TRACT) described as Tract 111 in ani instrument recorded atl Harris County Clerk's File Number (HCCFN) 20100292283, out of the H.C. Burnett Survey A-1063, Harris County, Texas; together with all easements, rights of way, privileges, licenses appurenances and other rights and benefits belonging 10, running with the owner of, ori in: any way related to the! Property. TOHAVEANDTOHOLD, the same in fee simple forever. Pagelof8 EXHIBIT"A" SEE ATTACHED EXHIBIT "B" INCORPORATED HEREIN FOR ALL PURPOSES FOR Grantors have executed this Special' Warranty Giftl Deed as oft the dalei indicated above. LEGALDESCRIPTION: OFI PROPERTY. GRANTOR(S): Jelavis HDow 29/34 Melanie H. Dow Independent Executor oft thel Estate of Joseph G. Dow; Trustee and Individually STATEOFTEXAS COUNTYOPHARRIS Date This instrument was acknowledged before me by Melanie H.1 Dow, Independent Executor for the Estate of Joseph G. Dow," Trustee of the Dow Family Trust, and Individually by making his/her physical presence this 2day of Splenher, 2024. V 5 I DACIADO DETLEIN NOTARYPUBLIC or lateol 131275877 Comm, Exp.09-11-2025 Ccoblli. Notary Public My Commission Expires: Page 2of8 A Dolan) J.I Dow STATEOFTEXAS COUNTYOPHARRIS dlai Thisi instrument yas acknowledged before me by Dolan. J. Dow, by making his/her physical presence this 36Bay of Spkakr,2024. Doftlei Notary Public My Commission Expires: Comm I Page 3of8 1zalzy Date Darnell J.I Dow STATEOFTEXAS COUNTYOFHARRIS Thisi instrument was acknowledged before me by Darnell J.I Dow, by making his/her physical presençe thiss 29day of Seplbe,2024. Dfdis Notary Public My Commission. Expires: 2 I Page 4of8 Cafeis Dacial M. Dow-Dietiein STATE OF TEXAS COUNTY OFHARRIS $ $ Thisi instrument was acknowledged before me by Dacial M. Dow-Dietlein by making! her physical presence this 27 day of_ September 2024. Iobe4 Notary Public My Commission! Expires: NICOLE ESPINOZA NOTARYE STATEC OF PUBLIC TEXAS MY COMM. EXP. 08/11/28 NOTARYI ID1 134903611 S I Ailwaedey Delenal M. Dow-Lay STATEOFTEXAS COUNTYOFHARRIS 9bu24 Date This instrument was acknowledged before me by Delena M. Dow-Lay, by making his/her physical presence this abday of Sepaber. 2024. Ooteis Notary Public My Commission! Expires: 2 - Page 6of8 64.27.2624 Date & STATEOFTEXAS COUNTYOPHARRIS This instrument was acknowiedged before me by Dakrin J.I Dow, by making his/her physical presence this 27day of Sepkha,2024. Oohitloi. Notary Public My Commission Expires: DACIAD.C DETLEIN 2 . Page7 7of8 1 Daphne! M. Dow STATEOPTEXAS COUNTYOFHARRIS 04/s/24 Date This instrument was acknowledged before me by Daphne M. Dow, by making his/her physical presence this 25-aay of. Seplemr,2024. Detlois Nolary Public My Commission Expires DACAD.DETLEN NOTARYPUBLIC 31275877 Comm, Exp.0 09-11-2925 I Page 8of8 Parcel Description Being 0.6375 acre tract ofland out ofblock 4 oft thel JO. Ross Subdivision: as recorded iny volume 9, page 17 of the Map Records of Harris Counly, part ofa called 46.067 acre tract (Tract III) PARENT TRACT, recorded at 20100292283 Harris County Clerks Filel Number (HCCFN), and being located int the H.C. Burnett Survey, Abstract 1063, Harris County, Texas and beingr more BEGINNING at a five cighths inch iron rod with cap stamped 'RWP' found for the most southwesterly corner ofF Parent Tract and the northwest corner ofa called 106.877 açres tract as recorded at F911860 HCCFN, said POINT OF BEGINNING being having a Texas State Plane Coordinate System, South Central Zone (4204) Value ofX-3,182,163.45: and' Y= 13,793,846.56 THENCE, North 03 degrees 54 minutes II seconds West alongt the westerly line ofs said Parent Tract to the southeasterly right of way of Beltway 8 (Sam) Houston Tollway, variable width), a THENCE, North 50 degrees 45 minutes 29: seconds East along saids southeasterly right of way of Beltway 8,ad dislance of 198,64 feet toas set five eighths inch iron rod with cap stamped +4085'; THENCE, South 39 degrees 15 minutes 05 seçonds East over and across said Parent Tract, 207.41 feet toap painted fence post in the northerly line ofs said çalled 106.877 acres tract; THENCE, South 86 degrees 47 minutes 06 seconds West alongs said northerly line ofsaido called 106.877 acres tract, a distançe of282.03 feett to thel POINT OF BEGINNING; Asurvey drawing of even date accompanies this description. 03/28/23, rev 02/21/24, 05/01/24,05/23/24 PRELIMINARY David C. Newell RPLS# #4085 TXPELS #10194715 particularly described asf follows: (NAD 83 GRID)1 TXSPC alsol Basis ofBearing; distance of50.85 feett toa found' 'x' inc concrete; 3 o : DAVIDC. NEWELL 4085 CoPE golf course 2ac RP-2025-26528 #Pages 10 01/24/2025 03:34 PM e-Filed & e-Recorded in the Official Public Records of HARRIS COUNTY TENESHIA HUDSPETH COUNTY CLERK Fees $57.00 REÇORDERS MEMORANDUM This instrument, I was reçeived and recorded elestroniçally and. any, blackouts, additions or changes were present at the time the instrument was filed" and recorded. provision herein which restricts the sale, rental, or Ary of the described real property, because of color of race is invalid and unenforceable under federal law. Ihereby, certify that this instrument was, FILED in File Number Sequence on the date and, at the time, stamped hereon by me;. and was, duly REÇORDED in the Official Public Rècords of Real Property of Harris County, Texas. THE STATE OF TEXAS ÇOUNTY OF HARRIS HARAI Ku COUNTY CLERK HARRIS COUNTY. TEXAS atlin ---mi 4553.91 EXHIBIT "B" AGENDA REQUEST ORDINANCE RESOLUTION NO: 2025- ResoJ CAPTION: A memorandum of understanding (MOU) between the City of Pasadena (City) and the Pasadena Independent School District (PISD) establishing the terms and conditions under which the City and PISD will collaborate to place an outdoor warning siren at schools located within PISD. This is an amendment to Resolution 2024-219. RECOMMENDATIONS & JUSTIFICATION: The City is updating its outdoor warning system technology and expanding its siren footprint to cover the City's jurisdictional limits. It was determined that 5 of the 30 sirens in our outdoor warning system would be located on PISD property. This determination was based on a SoundPlan. This is a globally recognized noise modeling software used to estimate the projected sound levels of the sirens. It adheres to ISO 9613 standards and accounts for key physical factors such as geometric spreading, atmospheric absorption, ground effects, surface reflections, and obstacle screening. The specific PISD locations are: San Jacinto Intermediate School, Golden Acres Elementary School, Bondy Intermediate. School, Mae Smythe Elementary School, and V.W. Miller Intermediate School. (Reference Ordinance 2024-133) (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification Ayl lantr COUNCIL ACTION Emergency Management DATE: 1/30/25 REQUESTING PARTY (TYPED) FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT APPROVED: CITY ATTORNEY VA MAYOR SECOND SECOND DATE DEFERRED: DATE AEpwryp RESOLUTION NO. 2025- A Resolution amending Resolution #2024-219, which authorized a Memorandum of Understanding between the City of Pasadena (CITY) and the Pasadena Independent School District (PISD) establishing the terms and conditions under which the City and PISD will collaborate to place an outdoor warning siren at schools located within PISD. WHEREAS, the City is updating its outdoor warning system technology and expanding its siren footprint to cover the City's jurisdictional limits; and WHEREAS, it was determined that 5 of the 30 sirens in our outdoor warning system would be located on PISD propertyi and WHEREAS, this determination was based on Soundplan, a globally recognized noise modeling software used to estimate the projected sound levels of the sirens; and WHEREAS, it adheres to ISO 9613 standards and accounts for key physical factors such as geometric spreading, atmospheric absorption, ground effects, surface reflections and obstacle screening; and WHEREAS, the specific PISD locations are: San Jacinto Intermediate School, Golden Acres Elementary School, Bondy Intermediate School, Mae Smythe Elementary School, and V. W. Miller Intermediate School; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That that certain Memorandum of Understanding, a facsimile of which is annexed hereto, incorporated herein for all purposes and designated Exhibit "A", by and between the City of AmendResol24-219.6mrPPE-ND.PSD..Warmingsirens2s Pasadena and Pasadena Independent School District (PISD), is hereby authorized and approved. SECTION 2. The City Council finds that such Memorandum of Understanding is reasonable and necessary, and the Mayor of the City of Pasadena, Texas or his designated authorized representative is hereby authorized and directed to execute for and on behalf of the City the annexed Memorandum of Understanding document and counterparts thereof. SECTION 3. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. Amendhesol24-219.EmerOME-OLPSDA.Mamingsirens2s PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS Amendhesol24-219.EmerHE-O.PSDA.Mamningsirens25 MEMORANDUM OF UNDERSTANDING THE CITY OF PASADENA, TEXAS PASADENA INDEPENDENT SCHOOLI DISTRICT FOR OUTDOOR WARNING SIRENS BETWEEN AND Purpose: This Memorandum of Understanding (MOU) establishes the terms and conditions under which the City of Pasadena, Texas ("City") and the Pasadena Independent School District ("PISD") will collaborate to place outdoor warning sirens within the property of select schools within PISD. The purpose of these sirens ist to enhance public safety by providing an outdoor warning system for the surrounding areas in the event of This MOU isi intended to establish and clarify the roles and responsibilities oft the City and PISD related to the placement and maintenance of the Outdoor Warning Sirens within the property of the specific schools emergencies. named herein: San. Jacinto Intermediate School Golden Acres Elementary School Marshal-kendriel-Midele-sehee! Bondy Intermediate School Mae Smythe Elementary School V.W. Miller Intermediate School Scope and Responsibilities: A.1 PISD Responsibihties: 1.1 Land Provision: PISD agrees to provide a designated area within specific PISD schools for the installation of outdoor warning sirens; said locations will be determined by City's contractor through the use of sound mapping. PISD understands that it does not have authority to 2. Site Maintenance: PISD will maintain a clear base area measuring approximately 15-20 square feet around each siren, ensuring that the area remains free of grass, vegetation, and other 3. Damage or Maintenance Reporting: Should PISD be informed of any irregularities in the function of the outdoor warning siren(s) or damage to any part of the structure, PISD shall report said damage/concerns to the City within 72 hours of PISD's receipt ofs such information. 1. Installation, Operation, and Activation: The City of Pasadena will be solely responsible for the installation, operation, and activation ofall outdoor warning sirens placed by City within the above named PISD schools. City will maintain control over all activation protocols and operational decisions regarding the use of the sirens, including routine testing of the emergency sirens on a 2. Maintenance and Repairs: The City will be responsible for costs associated with the ongoing maintenance, repair, and eventual replacement of the sirens, as needed and to be determined at the sole discretion of the City. Should City need to perform maintenance or repairs, City agrees to provide PISD notice of the scheduled maintenance or repairs 72 hours prior to said scheduled maintenance or repairs. In the event the maintenance or repairs needed require an imminent issue/activate warning sirens. obstructions. B.C City ofPasadena Responsibilities: weekly basis. MOUS Sirens. City Pasadena! PasadenISD Page lof3 EXHIBIT "A" response from City, City may not be able toj provide notice in advance, but will notify PISD within 3. Liability: The City of Pasadena assumes responsibility for any claims, damages, or injuries that may arise from or during the installation, maintenance, operation, or activation of the above 72 hours ofc completion oft the repairs. specified sirens. Notices: Any and all notices or other communications to be given to PISD or to City under this MOU shall be provided by email or mailed to the party involved at its respective address set forth below, or at such address as such party may provide in writing from time to time. Any such notice mailed to such address shall be deemed effective when deposited in the United States Mail, duly addressed with postage prepaid. Notices delivered via email shall be deemed communicated at the time of actual delivery. City ofl Pasadena, Texas Attn: Azell Carter 1201 Davis St. Pasadena, Texas 77506 cartergpasadenalygor Term and Termination: oft the termination date. Indemnification: Pasadena Independent School District Kevin Fornof Associate Superintendent ofl Facilities 3920 Mickey Gilley Blvd Pasadena, Texas 77505 Momolpasacenasdon Pasadena Office of Emergency Management This MOU will commençe on the date of the final signature and will remain in effect until either party provides a 90-day written notice of intent to terminate. Int the event of termination, the City ofl Pasadena agrees to remove any City installed sirens and restore the site(s) to their original condition within 90 days Each party hereto, agrees to and shall assume responsibility and liability for the acts and/or omissions ofits own officers, employees or agents, executed within the scope oft their employment and in connection with the performance oft their obligations under this MOU. No Waiver of Immunity: contained herein. Neither party waives or relinquishes any immunity or defense on behalf of itself, its officers. agents, or employees as a result of the execution of this MOU or the performance of the obligations and agreements Enforceability and Severability: The invalidity or enforceability of any term or provision of this MOU, as determined by a court of competent jurisdiction, shall not otherwise affect the validity or enforceability of any other term or provision oft this agreement, which shall remain in full force and effect. Disputes: In the event of any controversy, claim or dispute between the parties, related to or affecting the subject matter ort the performance ofthe obligations under this MOU, the parties agree to make a good faith attempt tor resolve said controversies, claims or disputes between or among them through informal discussions between the parties. Ift the parties are unable to resolve the controversy, claim or dispute through mutual discussion, the parties agree to proceed to non-binding arbitration before a mutually agreed upon mediator, each party to bear its own costs, prior to the filing of any suit in a court of law. Should either party seek to litigate to resolve any conflict arising under the performance of this MOU, venue shall lie exclusively in a court of competent. jurisdiction in Harris County, Texas. MOU Sirens City Pasadena. PasadenISD Page 2of3 No Third-Party Beneficiaries: The City and PISD agree iti ist their specific intent that no other person or entity shall be aj party to or at thirty- party beneficiary ofthis MOU. This MOUiss solely for the benefit of the parties named hereto and no other person or entity shall have any rights hereunder. No Financial Obligation: This MOU does not create any financial obligation for PISD beyond the scope of providing land and maintaining: a clear area around the siren installation sites. Nothing in this MOU may be construed to obligate the parties to any current or future expenditures of funds not in accordance with the approval and/or appropriation of funds as authorized by its respective governmental body. Amendments: District. This MOU contains the entire agreement of the parties and supersedes all prior agreements and representations with respect to the subject matter hereof. Any amendments to this MOUmust be in writing and signed by authorized representatives from both the City of Pasadena and Pasadena Independent School IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding to be effective on the date and year of final signature by the parties. CITY OF PASADENA, TEXAS PASADENA INDEPENDENT SCHOOL DISTRICT Jeff Wagner, Mayor DeeAnn Powell, Superintendent Date Date MOU'Sirens City! Pasadena PasadenISD Page 3of3 AGENDA REQUEST ORDINANCE RESOLUTION Resok NO: 2025- CAPTION: A memorandum of understanding (MOU) between the City of Pasadena (City) and Harris County Precinct 2 (County) establishing the terms and conditions under which the City and County will collaborate to place an outdoor warning siren at several locations within County. This is an amendment to Resolution 2024-220. RECOMMENDATIONS & JUSTIFICATION: The City is updating its outdoor warning system technology and expanding its siren footprint to cover the City's urisdictional limits. It was determined that 6 of the 30 sirens in our outdoor warning system would be located on County property. This determination was based on a SoundPlan. This is a globally recognized noise modeling software used to estimate the projected sound levels of the sirens. It adheres to ISO 9613 standards and accounts for key physical factors such as geometric spreading, atmospheric absorption, ground effects, surface reflections, and obstacle screening. The specific locations within the county are: Olson Park, Kipper Mease Park and Sports Complex, Bay Area Park, Clear Lake Park, Partnership Park, and the median in the right-of- way at the Middlebrook Drive and Bay Area Boulevard intersection. (Reference Ordinance 2024-133) (IF ADDITIONAL SPACE IS REQUIRED, PLEASE ATTACH SECOND PAGE) BUDGETED: COUNCIL DISTRICT (S) AFFECTED: REQUIRES APPROPRIATION: See attached Certification Ipl Carter COUNCIL ACTION Emergency Management DATE: 1/30/25 REQUESTING PARTY (TYPED) FIRST READING: FINAL READING: BUDGET DEPARTMENT MOTION MOTION PURCHASING DEPARTMENT APPROVED: : CITY MAYOR SECOND SECOND DATE DEFERRED: DATE RESOLUTION NO. 2025- A Resolution amending Resolution #2024-220, which authorized a Memorandum of Understanding between the City of Pasadena (City) and Harris County Precinct 2 (County) establishing the terms and conditions under which the City and County will collaborate to place an outdoor warning siren at locations within the County. WHEREAS, the City is updating its outdoor warning system technology and expanding its siren footprint to cover the City's jurisdictional limits; and WHEREAS, it was determined that 6 of the 30 sirens in our outdoor warning system would be located on County propertyi and WHEREAS, this determination was based on Soundplan, a globally recognized noise modeling software used to estimate the projected sound levels of the sirens; and WHEREAS, it adheres to ISO 9613 standards and accounts for key physical factors such as geometric spreading, atmospheric absorption, ground effects, surface reflections and obstacle screeningi and WHEREAS, the specific locations within the County are: Olson Park, Kipper Mease Park and Sports Complex, Bay Area Park, Clear Lake Park, Partnership Park, and the median in the right-of- way at the Middlebrook Drive and Bay Area Boulevard intersection; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASADENA: SECTION 1. That that certain Memorandum of Understanding, a facsimile of which is annexed hereto, incorporated herein for all AmendReso#24-220.EmergwgrgMgmt-MOU.HCtyPrec2.Warningsirens25 purposes and designated Exhibit "A", by and between the City of Pasadena and Harris County Precinct 2 (County), is hereby authorized and approved. SECTION 2. The City Council finds that such Memorandum of Understanding is reasonable and necessary, and the Mayor of the City of Pasadena, Texas or his designated authorized representative is hereby authorized and directed to execute for and on behalf of the City the annexed Memorandum of Understanding document and counterparts thereof. SECTION 3. That the City Council officially determines that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further confirms such written notice and the contents and posting thereof. AmendReso#24-24-220.EmerglMgme-MOU.HCtyPrec2.Warningsirens25 PASSED, APPROVED AND ADOPTED THIS THE day of A.D., 2025. JEFF WAGNER, MAYOR APPROVED: JAY W. DALE CITY ATTORNEY CITY OF PASADENA, TEXAS OF THE CITY OF PASADENA, TEXAS ATTEST: AMANDA F. MUELLER CITY SECRETARY CITY OF PASADENA, TEXAS AmendReso#24-220.Emerg"gmt-MOU.HCEyPrec2.Warningsirens25 MEMORANDUM OF UNDERSTANDING THE CITY OF PASADENA, TEXAS HARRIS COUNTY, TEXAS-PRECINCTZ FOR OUTDOOR WARNING SIRENS BETWEEN AND Purpose: This Memorandum ofUnderstanding (MOU)establishes the terms and conditions under which the City of Pasadena, Texas ("City"). and Harris County, Texas Precinct 2 ("County") will collaborate to place outdoor warning sirens within select parks and a median located within Harris County Precinct 2. The purpose of these sirens is to enhance public safety by providing an outdoor warning system for the This MOU is intended to establish and clarify the roles and responsibilities of the City and the County related to the placement and maintenance oft the Outdoor Warning Sirens within the specific Harris County surrounding areas int the event of emergencies. Precinct 2 Parks and median named herein: Olson Park Bay Area Park Clear Lake Park Partnership Park Kipper Mease Park and Sports Complex Median in the Right-of-Way at Middlebrook Drive and Bay Area Boulevard Intersection Scope and Responsibilities: A. Harris County Precinct 2 Responsibilities: 1. Land Provision: Harris County Precinct 2 agrees to provide a designated area within the specific parks and the median named herein for the installation of outdoor warning sirens; said locations will be determined by City's contractor through the use of sound mapping. County understands 2. Site Maintenance: Harris County Precinct 2 will maintain a clear base area measuring approximately 15-20 square feet around each siren, ensuring that the area remains free of grass, 3. Damage or Maintenance Reporting: Should County be informed of any irregularities in the function oft the outdoor warning siren(s) or damage to any part of the structure, County shall report said damage/concerns to the City within 72 hours of County'sreceipt of such information. 1. Installation, Operation, and Activation: The City of Pasadena will be solely responsible for the installation, operation, and activation ofall outdoor warning sirens plaçed by City within the above named Harris County Precinct 2 Parks and median. City will maintain control over all activation protocols and operational decisions regarding the use of the sirens, including routine testing of the 2. Maintenance and Repairs: The City will be responsible for costs associated with the ongoing maintenance, repair, and eventual replacement ofi the sirens, as needed and to be determined at the sole discretion of the City. Should City need to perform maintenance or repairs, City agrees to provide County notice of the scheduled maintenance or repairs 72 hours prior to said scheduled that it does not have authority to issue/activate warning sirens. vegetation, and other obstructions. B. City of Pasadena Responsibilities: emergency sirens on a weekly basis. MOU Sirens. CipPasademllanriscoumy Page Lof3 EXHIBIT"A" maintenance or repairs. In the event the maintenance or repairs needed require an imminent response from City, City may not be able to provide notice in advance, but will notify County 3. Liability: The City of Pasadena assumes responsibility for any claims, damages, or injuries that may arise from or during the installation, maintenance. operation, or activation of the above within 72 hours ofo completion ofthe repairs. specified sirens. Notices: Any and all notices or other communications to be given to County or to City under this MOU shall be provided by email or mailed to thej party involved at its respective address set forth! below, or at such address as such party may provide in writing from time to time. Any such notice mailed to such address shall be deemed effective when deposited int the United States Mail, duly addressed with postage prepaid. Notices delivered via email shall be deemed communicated at the time ofactual delivery. City of Pasadena, Texas Attn: Azell Carter 1201 Davis St. Pasadena, Texas 77506 canterpasadenab.ox Term and Termination: of the termination date. Indemnification: Harris County, Texas - Precinct 2 Attn: Joel Cooley Risk/Emergency Management 1001 Preston, Suite 924 Houston, Texas 77002 pelcooley@rt.hctsnet Pasadena Office of Emergency Management This MOU will commence on the date ofthe final signature and will remain ine effect until either party provides a 90-day written notice of intent to terminate. Ini the event of termination, the City of Pasadena agrees to remove any City installed sirens and restore the site(s) to their original condition within 90 days To the extent allowable by law. Eeach party hereto, agrees to and shall assume responsibility and liability for the acts and/or omissions ofi its own officers, employees or agents, executed within the scope of their employment and in connection with the performance oftheir obligations under this MOU. No Waiver of Immunity: contained herein. Neither party waives or relinquishes any immunity or defense on behalf ofi itself, its officers, agents, or employees as a result of the execution of this MOU or the performance of the obligations and agreements Enforceability and Severability: The invalidity or enforceability of any term or provision of this MOU, as determined by a court of competent jurisdiction, shall not otherwise affect the validity or enforceability of any other term or provision of this agreement, which shall remain ini full force and effect. Disputes: In the event of any controversy, claim or dispute between the parties. related to or affecting the subject matter or the performance of the obligations under this MOU, the parties agree to makeag good faith attempt tor resolve said controversies, claims or disputes between or among them through informal discussions between the parties. Ift the parties are unable to resolve the controversy, claim or dispute through mutual discussion, the parties agree to proceed to non-binding arbitration before a mutually agreed upon mediator, each party to bear its own costs, prior to the filing of any suit in a court of law. Should either party seek to litigate to resolve any conflict arising under the performance oft this MOU, venue shall lie exclusively in a court ofo competent jurisdiction in Harris County, Texas. MOU Sirens CityP Pasadena HarrisCounty Page 2of3 No Third-Party Beneficiaries: The City and County agree it is their specific intent that no other person or entity shall be a party to ora thirty-party beneficiary of this MOU. This MOUis solely for the benefit of the parties named hereto and no other person or entity shall have any rights hereunder. No Financial Obligation: This MOU does not create any financial obligation for Harris County Precinct 2 beyond the scope of providing land and maintaining a clear area around the siren installation sites. Nothing in this MOU may be construed to obligate the parties to any current or future expenditures of funds not in accordance with the approval and/or appropriation of funds as authorized by its respective governmental body. This MOU contains the entire agreement of the parties and supersedes all prior agreements and representations with respect to the subject matter hereof. Any amendments tot this MOU must bei in writing and signed by authorized representatives from both the City of Pasadena and Harris County Precinct 2. IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding to be effective Amendments: on the date and year of final signature by the parties. CITY OF PASADENA, TEXAS HARRIS COUNTY, TEXAS PRECINCT2 Jeff Wagner, Mayor Adrian Garcia, Commissioner Date Date MOU: Sirens. CityP Pasadena. HarrisCounty Page 3of3