NOTICE OF THE REGULAR BUSINESS MEETING The Keep Simonton Beautiful Commission for the City of Simonton, Texas, will hold its Regular Meeting on February 3, 2025 at 6:001 PM at Simonton City Hall, 35011 FM 1093, Simonton, Texas Presence ofa Possible Quorum of the City Council oft the City of Simonton, TX 77476, for the purpose ofconsidering the following: This notice is posted in order to meet the requirements of the Open Meetings Act. Ift the number of City Council Members present at the event constitutes a quorum, the Council will not deliberate, take any formal action on any items discussed, nor will there be meeting minutes taken for this event for City Council. 1. 2. Call to Order Consider and Take Action on the Consent Agenda the Consent Agenda for separate discussion and action. Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule occurs when a Commission Member requests one or more items removedj from Draft Keep Simonton Beautiful Commission Regular Meeting Minutes of. January 6, 2025. Revote to schedule Trash-off and Spring Round-up dates due to procedural error. a. b. 3. New Business b. C. d. 4. 5. a. Consider and take action regarding fundraising (update). Consider and take action regarding Trash-Off (update). Consider and take action regarding Spring Round-Up( (update). Consider and take action regarding Welcome Baskets. Next Meeting Scheduling Adjournment I, the undersigned, City Secretary of the City of Simonton, do hereby certify that on January 28, 2025 by 5:00 p.m., I posted a true and correct copy of the above and following notice of the Keep Simonton Beautiful Commission Regular Meeting to be held on February 3, 2025 beginning at 6:00p p.m. at Simonton City Hall, 35011 FM 1093, Simonton, Texas 77476, which posting was done at least seventy-two (72) hours prior to the date fixed for,said meeting. Ey Nanci Mohr, City Secretary The-Keep Simonton Beautiful Commission may hold an Open or Closed meeting by telephone conference call if an emergency or public necessity exists within the meaning of Section 551.045 ofthe Open Meetings Act, and the convening at one location ofa quorum of Keep Simonton Beautiful Commission is difficult or impossible. The Keep Simonton Beautiful Commission may convene into executive session on any matter related to any of the above agenda item for a purpose, such a closed session is allowed under Chapter 551, Texas Government Reasonable accommodation, for persons with disabilities attending this meeting will be available. Persons with disabilities in need of special assistance at the meeting should please contact the City Secretary at 281-533-9089. Code. Agendas are posted on the City Website at htp/simontontexasgov. Minutes Keep Simonton Beautiful Commission - Regular Meeting CITY OF SIMONTON January 6, 2025 This is a true and correct copy of the Minutes of the Keep Simonton Beautiful Commission - Regular Meeting held on January 6, 2025. 1. Call to Order p.m. Commission Member/Council Member Kelli Carlson-caled the meeting to order at 6:07 Kelli Carlson, Angela King, Sheri Buck, Karên Long, Abbie-Ferguson and Erica Molina Items listed under the Consent Agenda arçonsidered voutine andare generally enacted in one motion. The exception toi this rule occurs when@gommission Member requests one or more items removed from the Consent Agendaforseparate discussionand action. The following Commission Members were: inattendançe: 2.- Consider and take action on the Consent Agenda a. Approve Draft November 4,2024Meeting Minutès: Motion by Angela King to approve draftMinutes. Seconded by Sheri Buck. Ayes= 6 Noes = 0 Motion approved unanimously. b. Approve Draft December 2, 2024 MeetingMinutes: Motion by Angela Kingto approve drafb Minutes. Seconded by Sheri Buck. Ayes = 6 Noes-0 Motionapproved unanimously. 3. New Business a. Christmas RoundUp 2024 review. Karen Long suggested we advise the tent business not to start disassembly of the tent until all vendors have removed theiri items and that all board members should be present at the end of the event. Karen Long suggested finding a better way to accept vendor payments, making one payment rather than two. All board members expressed that we had a good turnout despite the weather. There was some discussion on cash donations and how we: may accept these donations in the future. b. Spring Round Up 2025 planning. Discussion regarding Spring Round Up 2025 initial planning and possibly moving the location to Daily Park. Erica Molina will contact Commissioner Morales for approval. C. Discussion regarding other projects to accomplish in 2025. Motion by Erica Molina* to schedule Trash-off for March 29, 2025 at 8:00 am and Spring Round Up: for April 26, 2025. Seconded by Angela King. Ayes=6 Noes=0 - Motion approved unanimously. DUE TO PROCEDURAL - ERROR, REVOTE TO APPROVE ABOVE SCHEDULING WILLOCCURATNEXTNEXTMBETINGONI FEBRUARY3, 2025, Discussion was held regarding fundraisèrs. Sheri Buck suggested plânting flowers at Simonton Monument and Gity Hall for projects and Angela King suggested a plant'seedling sale to: fund-the project. Some discussion was held regarding a possible mother/daughter succulent bowl-makingevent. d. Discussion, régarding Home Tour2025. Discussion-held regarding whether wewill do the Home Tour or skip it this year. Kelli Carlson advisedthat she-already has seyeral residents wanting to do it this year. We Willreach.out to Wetoplakesto.see ifthey are skipping this year. Discuss and take actionregarding dismahtling City Christmas decorations. Ameeting will beheld onJanuary 12, 2025 at 9:00 am to take down Christmas decorations. Karen Long amnounglperresgnaton from the board. Kelli Carlson advised that wei need to elect new board members andaskedveryone to consider who is going to be responsible for vendor Mayor Boudreaux swore in new Commission Members Abbie Ferguson and Erica Molina and recruitment for the 2025 Spring Event. long-standing Member Angela King. 4. 5. Next Keep Simonton Beautiful Commission Meeting is February 3, 2025 at 6:00 p.m. Adjournment Commission Member/Counci Member Kelli Carlson adjourned the Keep Simonton Beautiful Commission Regular Meeting at 7:42 p.m. without objection. Respectfully: submitted, aF SIMOI Mayor-Eaurie Boudreaux ECT Nanci Mohr, City Secretary