Creenville 2821 Washington Street Greenville, TX75401 City Council Municipal Building/City HallCouncil Chamber Jerry Ransom - Mayor Terry Thomas Mayor Pro Term T.J. Goss Philip R. Spencer Tim Kruse Ben Collins Kenneth Freeman Place 7 Place 1 Place 2 Place 3 Place 4 Place 5 Place 6 Work Session Agenda November 12. 2024 Minutes 4:30 PM 1. Call to Order Mayor Ransom called the Work Session to order at 4:30 p.m. and noted for the record that Mayor Pro Tem Thomas and Councilmembers Goss, Spencer, and Collins were present. Also present were City Manager Summer Spurlock, City Attorney Daniel Ray and City Secretary Carla Oldacre. Councimember Kruse arrived at 4:36 p.m.. Councilmember Freeman was not present at this time. 2. Items to be Discussed A. OpenGov Asset Management System (GP Ippolito, Administrative Services/Finance Nate Huinker, Account executive with OpenGov gave a presentation providing the Council with Director) an overview of the program. 3. Items on the Regular Agenda 4. EXECUTIVE SESSION AS NEEDED FOR AGENDA ITEMS OR EXECUTIVE SESSION ITEMS AS LISTED ON THE REGULAR AGENDA - SECTIONS 551.071,551.087, The City Council adjourned into Executive session at 4:51 p.m. with all members present at the meeting in attendance as well as the City Manager, City Attorney, and the City Secretary. Councilmember Freeman joined executive session at 5:11 p.m. The executive session ended 51072.551.074.551.089. OR551.073 at 6:03 p.m. 5. Adjourn There was no further discussion, the City Council adjourned the Work Session at 6:04 p.m. by consent of the members present. 6430 AGreenville 2821 Washington Street Greenville, TX7 75401 City Council Municipal Building/City HallCouncil Chamber Jerry Ransom - Mayor Terry Thomas - Mayor Pro Term T.J. Goss Philip R. Spencer Tim Kruse Ben Collins Kenneth Freeman Place 7 Place 1 Place 2 Place 3 Place 4 Place 5 Place 6 Regular Session Agenda November 12, 2024 Minutes 6:00 PM 1. Call to Order Mayor Ransom called the meeting to order at 6:05 p.m. and noted for the record that Mayor Pro Tem Thomas, T.J., Goss, Philip Spencer, Tim Kruse, Ben Collins, and Kenneth Freeman were present. Also in attendance were City Manager Summer Spurlock, City Attorney Daniel Ray, and City Secretary Carla Oldacre. 2. Invocation A. Pastor Micah D. Johnson, Bethlehem Missionary Baptist Church Pastor Johnson was not present. City Councilmember Place 5-Ben Collins offered the invocation. 3. Pledge of Allegiance 4. Presentations Mayor Ransom led the Pledge of Allegiance. A. Proclamation celebrating the 100th Anniversary of Bethlehem Missionary Baptist This proclamation was presented at an earlier date to members of the Bethlehem Missionary Church Baptist Church. 5. Citizens to be Heard Citizens to be Heard are invited to address the Council on topics not already scheduled fora a Public Hearing or listed on the agenda. Present your completed "Citizen's Comment 6430 Card" to the City Secretary prior to the meeting. Speakers are limited to 3 minutes and should conduct themselves in a civil manner. The City Council cannot act on items not listed on the agenda in accordance with the Texas Open Meetings. Act. Concerns will be addressed. by City Staff; they may be placed on a future agenda or addressed. by some other course of response. At the microphone, please first state your name and address. Mary Black-1 1306 Cheltenham Spoke to the Council regarding the placement of a fire gate. Tena Morgan - 2249 CR: 3124 regarding water pipeline being placed across an easement on Laura Funk - 9805 Hunters Run regarding the placement of a fire gate. property and clean up efforts that are necessary. 6. Public Hearings None Public Testimony Public Testimony occurs when citizens are invited to address the Council on topics already on the agenda. Speakers will be invited to speak at the time of Council discussion for the item. Present your completed "Citizen's Comment Card" to the City Secretary prior to the meeting. Speakers are limited to 2 minutes for each agenda item. 7. Ordinances A. Consideration and action on an ordinance amending the Water Sales Agreement with Councimember Goss moved and Mayor Pro Tem Thomas seconded for the enactment of Ordinance 24-031: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS AMENDING THE WATER SALES AGREEMENT AND ENTERING INTO A NEW WATER SALES AGREEMENT WITH THE CITY OF CADDO MILLS,A MUNICIPAL CORPORATION IN HUNT COUNTY, TEXAS; AND PROVIDING AN EFFECTIVE the City of Caddo Mills (Summer Spurlock, City Manager) DATE. Motion approved by unanimous vote oft the City Council. 8. Resolutions A. Consideration and action on a resolution selecting a grant writer/administrator in conjunction with the submittal of an application for funding through the Texas Department of Agriculture (TDA)- - for a 2025-2026 Texas Community Development Block Grant Funding (Chris Harris, Public Works Director) Councimember Spencer moved Councilmember Freeman seconded for the enactment of Resolution 24-127: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, SELECTING A GRANT ADMINISTRATION PROJECT DELIVERY SERVICE PROVIDER IN CONJUNCTION WITH THE SUBMITTAL OF AN APPLICATION FOR FUNDING THROUGH THE: 2025-2026 TEXAS COMMUNITY FUND OF THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OF THE TEXAS DEPARTMENT OF AGRICULTURE; AND PROVIDING AN EFFECTIVE DATE. Motion approved by unanimous vote of the City Council. 068831 B. Consideration and action on a resolution approving the submission of a grant application related to the Texas Department of Agriculture (TDA) 2025-2026 Texas Community Block Grant Funding (TXCDBG) (Chris Harris, Public Works Director) Councilmember Goss moved Councimember Spencer seconded for the enactment of Resolution 24-128: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FORTHE COMMUNITY DEVELOPMENT FUND. Motion approved by unanimous vote oft the City Council. C. Consideration on a resolution approving the Texas DIR Purchase of the OpenGov Asset Management system through Vertosoft for Parks and Recreation, Facilities, Fleet and Public Works which includes Streets, Traffic, Water Treatment Plant, Wastewater, and Water/Wastewater: Utilities. (GP Ippolito, Director of Administrative Services/Finance, Mayor Pro Tem Thomas moved Councilmember Freeman seconded for the enactment of Resolution 24-129:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING THE PURCHASE OF OPENGOV ASSET MANAGEMENT SYSTEM THROUGH VERTOSOFT VIA THE TEXAS DIR FOR PARKS AND RECREATION, FACILITIES AND FLEET AND PUBLIC WORKS; AND PROVIDING AN EFFECTIVE DATE. Motion approved by unanimous vote of the City Council. D. Consideration and action on a resolution approving an agreement to transfer ownership of a police canine that will be retired. (Chris Smith, Police Chief) Councimember Spencer moved; Mayor Pro Tem Thomas seconded the enactment of Resolution 24-130: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING THE TRANSFER OF OWNERSHIP OF LAW ENFORCEMENT ANIMAL TO OFFICER EDDIE MOON THE CANINE HANDLER FOR THE ANIMAL; AND PROVIDING AN EFFECTIVE DATE. Motion approved by unanimous vote of the City Council. E. Consideration and action on entering into an Interlocal Boundary and Extra Territorial Jurisdiction Agreement (ETJ) with the City of Caddo Mills (Summer Spurlock, City Mayor Pro Tem Thomas moved Councimember Goss seconded for the enactment of Resolution 24-131: AN INTERLOCAL BOUNDARY AND ETJ AGREEMENT BETWEEN AND BY THE CITY OF CADDO MILLS AND THE CITY OF GREENVILLE DATED NOVEMBER 12, 2024 WHICH IS THE EFFECTIVE DATE. Motion approved by unanimous vote of the City Manager) Council. F. Consideration and action on proposed Professional Services Agreement between the City of Greenville, WC Realty Advisors Greenville, LLC, and Freestone Greenville, Mayor Pro Tem Thomas moved Councimember Goss seconded for the enactment of Resolution 24-132: A RESOLUTION OF THE CITY COUNCIL OF GREENVILLE, TEXAS, APPROVING AI PROFESSIONAL SERVICES AGREEMENT WITH' WC REALTY ADVISORS LLC. (Daniel Ray, City Attorney) 6432 GREENVILLE, LLC AND FREESTSONE GREENVILLE, LLC; ; AND PROVIDING AN EFFECTIVE DATE. Motion approved by unanimous vote of the City Council. G. Consideration and action on proposed Annexation and Development Agreement between the City of Greenville, Greenville GRS, LLC, and Chelsea Building Products South, Inc. (Daniel Ray, City Attorney) This item was postponed by unanimous consent of the City Council. 9. Consent Calendar A. City Council Meeting Minutes - October 22, 2024 B. Consideration and action on a resolution authorization of final payment for retainage release with Heritage Constructors, Inc. for construction of the Greenville Water Treatment Plant Filter Rehabilitation project. (GP polto,Adminsralive Services/Finance Director) Resolution 24-134: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING FINAL PAYMENT FOR RETAINAGE OF A CONSTRUCTION CONTRACT WITH HERITAGE CONSTRUCTORS, INC. FROM TEXARKANA, TX; AND PROVIDING AN EFFECTIVE DATE. C. - Consideration and action on a resolution authorizing the purchase of one (1) Peterbilt 537 Dump Truck through BuyBoard Co-op (723-23) (GP Ippolito, Director of Administrative Services, Finance) Resolution 24-135: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING THE PURCHASE OF A ONE (1) PETERBILT DUMP TRUCK THROUGH BUYBOARD CO-OP FOR THE WATER DISTRIBUTION DIVISION; AND PROVIDING AN EFFECTIVE DATE. D. Consideration and action on a resolution authorizing the lease with purchase option of one (1) Backhoe John Deere 410P unit one (1)Wheel Loader John Deere 444G unit - with RDO Equipment through Sourcewell Co Op (011723-JDC) and John Deere Financial (GP Ippolito, Director of Administrative Services/Finance Resolution 24-136. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING THE LEASE WITH PURCHASE OPTION OF A ONE (1)BACKHOE. JOHN DEERE 410P UNIT AND ONE (1) WHEEL LOADER JOHN DEERE 444G UNIT WITH RDO EQUIPMENT THROUGH SOURCEWELL CO-OP FOR THE WATER DISTRIBUTION DIVISION; AND PROVIDING AN EFFECTIVE DATE. E. Consideration and action on a resolution authorizing the purchase of two (2) Mini Excavator John Deere 35P units and one (1) Compact Excavator John Deere 17P unit - with RDO Equipment through Sourcewell Co Op (011723-JDC) (GP Ippolito, Director of Administrative Services/Finance) Resolution 24-137: Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING THE PURCHASE OF A TWO (2) MINI EXCAVATOR JOHN DEERE 35P UNITS AND ONE (1) COMPACT EXCAVATOR. JOHN DEERE 17P UNIT 6433 WITH RDO EQUIPMENT THROUGH SOURCEWELL CO-OP FOR THE WATER DISTRIBUTION DIVISION; AND PROVIDING AN EFFECTIVE DATE. F. Consideration and action on a resolution approving a change order for the installation ofa 190' flagpole and flag located at the southwestern intersection of IH-30 and Wesley Street (Highway 34) (Summer Spurlock, City Manager) Resolution 24-138: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING CHANGE ORDER FOR THE INSTALLATION OF A 190 FOOT FLAGPOLE TO BE LOCATED AT THE SOUTHWEST INTERSECTION OF IH-30 AND WESLEY STREET; AND PROVIDING AN EFFECTIVE DATE. G. Resolution approving non-governmental funding to Keep Greenville Beautiful and Resolution 24-139: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, AUTHORIZING ENTRY INTO AN AGREEMENT BETWEEN THE CITY OF GREENVILLE AND NON-GOVERAMENTAL AGENCIES; AND SETTING AN Women In Need (City Council Sub-Committee) EFFECTIVE DATE. H. Consideration and action on resolution adopting a Technology Security Policy on city- Resolution 24-140: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREENVILLE, TEXAS, ADOPTING A TECHNOLOGY SECURITY POLICY FOR CITY- OWNED OR LEASED DEVICES AS REQUIRED BY CHAPTER 620 OF THE TEXAS LOCAL GOVERNMENT CODE; AND PROVIDING AN EFFECTIVE DATE. Councilmember Freeman moved and Councilmember Collins seconded for the adoption of the consent agenda. Motion approved by unanimous vote oft the City Council. owned or leased devices. (Carla Oldacre, City Secretary) 10. City Staff/City Council Reports A. Monthly Financial Report (August and September 2024) (GP Ippolito, Director of Administrative Services/Finance) 11. City Council DscussionProposed Agenda Items (Council members may discuss items on the agenda or suggest items for future agendas. Proposed agenda items may only be discussed by Councilmembers if the Councilmembers do sO for proposing that those items be placed on ai future agenda). Items not appearing on the agenda may not be deliberated and no votes may be taken during this portion of the agenda. In response to comments from the public, Council may seek a statement of specific factual information or a recitation of existing policy from City Staff pursuant to Section 551.042 of the Texas Open Meetings Act). 12. Board and Commission Minutes A. Main Street Meeting Minutes August 5, 2024 6434 13. Executive Session The City Council adjourned into executive session at 7:07 p.m. with the Mayor, all Council members, the City Manager, the City Attorney, and the City Secretary in attendance. The executive session ended at 7:44 p.m. with all in attendance returning to the open session. A. Section 551.071 (1) & (2) Consultation with City Attorney on any regular session agenda item requiring confidential, attorney/client advice necessitated by the deliberation or discussion of said items as needed; consultation with City Attorney regarding pending or contemplated litigation, settlement offers, or matters deemed subject to the Code of Professional Responsibility of the State Bar of Texas: 1216 I- 30 Real Property; 5000 I-30 nuisance abatement; Project Rock; Public Improvements Real Property Purchases and Eminent Domain; Development Update; substandard structure update; Creek Crossing nuisance matter; ConsrnuclonDevalopment change order authority and approval; Storm shelter nuisance matter; TCEQ Permit Number WQ0016464001. 14. Take action on any item discussed in Executive Session A. Mayor Pro Tem Thomas moved and Councimember Spencer seconded a motion to approve the City purchase of easement rights of a 2.5 acre tract from Singletree Farms for the expansion of the City's water line from Lake Tawakoni. Motion approved by unanimous vote of B. Councilmember Freeman moved and Coucilmember Collins seconded a motion to approve Change Order CR1 ini the amount of $129,000.00 related to the expansion of the pump track at the City Council. the sports park. Motion approved by unanimous vote of the City Council. 15. Adjourn The City Council meeting adjourned at 7:49 p.m. Cawh Oldacre Carla Oldacre, City Secretary - Mayor 6435