NEW BUSINESS ITEM #1 ELECTION SERVICES CONTRACT BETWEEN THE BLANCO COUNTY ELECTIONS OFFICER AND CITY OF BLANCO, TEXAS THIS CONTRACT ("Election Services Contract" or "Contract") is made and entered into on this Kristen Spies, County Elections Officer for Blanco County, Texas, ("Elections Officer"), under the authority ofthe' Texas Election Code Chapters 31 and 271, and upon approval ofthe Blanco County Commissioners Court and the City Council oft the City, (collectively "Participating Parties"): for the services tol be performed by the Participating Parties int the MAY 6, 2023 UNIFORM ELECTION NOW THEREFORE THIS CONTRACT is entered into for and in consideration of the mutual covenants and promises hereinafter set out, and for the purpose of ensuring that the Participating Parties understand the tasks each is to perform in connection with the Election as follows: day, 2022, by and between the City ofE Blanco, Texas ("Entity"), and and the SPECIAL ELECTION (collectively, "Election") as outlined herein. SECTION1. DUTIES AND SERVICES OF ELECTIONS OFFICER The Elections Officer shall be responsible for performing the following duties and shall furnish the (a) Contact the owners or custodians of county-designated polling places and arrange for their use (b) Contact the owner or custodian ofs some other public place (ori ifunavailable, private building) in the election precinct and arrange fori its use as aj polling placei ifthe county designated polling following services and equipment in connection with the Election: in the Election. place in the precinct is unavailable for usei in the Election. (2) qualification field systems - "Knowlnk Poll-Pads"; (4) voting booths, privacy dividers, ballot boxes; and (5) all necessary ADA compliant voting equipment. (d) Notify election judges of the date, time, and place of any Election. (c) Procure, prepare, and distribute all: necessary election supplies, including: (1) ballots and ballot cards; (3) election kits; (e) Arrange for the use of a central counting station and for the personnel and equipment needed at the counting station and assist in the preparation of programs and test materials for the tabulation oft thel ballots to be used with electronic voting equipment. (f) Publish the legal notices of the date, time, and place of the test of the electronic tabulating (g) Assist in the general overall supervision of the election and provide advisory services in connection with the decisions to be made and the actions to be taken by the officers who are equipment and conduct such test; responsible for holding the Election; 3rd Party Election Contract 2/Page (h) Prepare submission(s) ofvoting changes to the U.S. Department ofJustice, ifnecessary, under the federal Voting Rights Act of1965, as amended; and (i) Perform all election duties in accordance with the Texas Election Code. SECTION2. DUTIES AND SERVICES OF THE ENTITY The Entity shall be responsible for performing the following duties in connection with the Election: (a) The Participating Parties are responsible for the appointment of the presiding election judges and alternate election judges listed in "Exhibit B" for each Vote Center/polling place listed in "Exhibit B" subject to the cigbilityrequirement found in the Texas Election Code Chapters 32 and 83. The Participating Parties acknowledge that approval of this Election Services Contract by the Entity shall constitute approval and appointment of the Judges and Alternate Judges listed in "Exhibit B" by the Entity. The Elections Officer will be responsible for the (b) As soon as possible after the candidate filing deadline, the Entity shall certify in writing to the Elections Officer the candidates' names (as each is to appear on the ballot) and offices sufficiently in advance to allow time to prepare the ballot and to conduct any necessary logic administration oft the election judges. and accuracy testing. SECTION3. GENERAL PROVISIONS (a) Nothing contained in this Contract shall authorize or permit a change in the officer, the place at which any document or record relating to the election is to be filed, the place at which any function is to be carried out, the officers who conduct the official canvass of the election returns, the officer to serve as custodian oft the voted ballots or other election records, or any other nontransferable functions specified by Texas Election Code Section 31.096. (b) The Elections Officer ist the agent of the Entity for the purposes of contacting the third parties with respect to the election expenses within the scope of the! Elections Officer's duties, and the (c) The Elections Officer shall file copies of this Contract with the County Treasurer and the (d) This Contract is subject to the written approval of the political subdivision involved in the election and shall not bel binding on the Entity until such written approval is obtained. (e) Itis agreed that it is in the public interest of the Participating Parties, that Kristen Spies, Elections Officer, serve as the Early Voting Clerk forl both entities participating int this election. Elections Officer is not liable for the Entities' failure toj pay a claim. County Auditor ofBlanco County, Texas. SECTION 4. COST OF SERVICES Costs. Entity agrees toj pay aj pro: rata share oft the actual costs incurred. The actual costs shall be prorated for all Participating Parties. 3rd Party Election Contract 3/Page Example: Registered Voters in County- Registered Voters in. Joint Entity A- 1,224 Registered Voters in. Joint Entity B-2,474 Aggregate Registered Voters- 10,157 10157/13855= 1224/13855= 2474/13855- 73.31% oftotal cost 8.83% oftotal cost 17.86% oftotal cost 13,855 Administrative Fee. The Elections Officer shall also charge an administrative fee equal to 10%. of the Entity's share of the cost of the Election or ai minimum of $75.00. SECTION 5. ACKNOWLEDGMENT OF SHARED ELECTION Thel Entity acknowledges that thel Electionis a. Joint Election under Texas Election Code Chapter 271, and that the Elections Officer, in accordance with Texas Election Code Sections 31.092 and 31.093, may enter into a similar Joint Election Services Contract with other political subdivision(s) in the county (collectively, the Participating Parties") listed in! Exhibit Cofthis Election Services Contract. Ins such event, the Entity understands and agrees that the costs of common polling places, ballots and programming, voting equipment, and the common: set ofe election workers willl be shared with the other Participating Parties. SECTION 6. MISCELLANEOUS PROVISIONS (a) This Contract shall be construed under and in accordance with applicable Federal and State laws, and all obligations of the parties created hereunder are performable in Blanco County, (b) In case any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained (c) In the case of an election contest solely challenging this Entity's election results, the cost of (d) In the case ofai runoff election due to undecided races on the election, the cost of such runoff (e) In aj joint election all participating parties share in the cost ofs such election. Therefore, ifone or more parties withdraws, has unopposed candidates, orl has circumstances which change the precincts or districts involved in the election, the cost to the other parties will inevitably be Texas. herein. such contest, challenge, or litigation will bel borne by the Entity. election will be borne by the entity and will be contracted for at such time. affected and will be adjusted and itemized in the final Actual Cost] Report. (f) This Contract constitutes the sole and only agreement oft the parties hereto and supersedes any prior understanding of written or oral agreement between the parties respecting the written subject matter. By affixing his/her signature to this Contract, the party acknowledges, accepts 3rd Party Election Contract 4IPage and approves all resolutions, documents and attachments/exhibits included as part of this (g) No amendment, modification, or alteration ofthet terms hereofshall bel binding unless the same Contract. isin writing, and duly executed by the parties. SECTION7. CANCELLATION OF ELECTION The Entity may cancel this Contract at any time. In the event that Entity cancels this Contract, Entity shall only bei responsible for its share of expenses actually incurred prior to cancellation. indicated below, and the Contract is effective on the date the last Party signs: IN WITNESS WHEREOF, the undersigned Parties have executed this Contract on the dates CITY OF BLANCO, TEXAS By: Rachel Lumpee Mayor City ofl Blanco Attest: By: WITNESS: Date: Date: BLANCO COUNTY ELECTIONS OFFICER By: Kristen Spies Blanco County Elections Officer Blanco County, TX Date: 3rd] Party Election Contract 5Page EXHIBIT A ESTIMATE OF COSTS 3rd Party Election Contract 6Page EXHIBIT B ELECTION. JUDGES 3rd] Party Election Contract 7Page EXHIBITC PARTICIPATING POLITICAL SUBDIVISIONS (PARTIES) 3rd Party Election Contract 8/Page NEW BUSINESS ITEM #2 96 Ordinance d017-0-007 the City Council. Five (5) voting commissioners shall be residents of the City of Blanco or its extraterritorial jurisdiction (ETJ). Two voting members shall be citizens who own businesses or WHEREAS, annually the Commissioners shall elect as a chairperson one of the five (5) WHEREAS, the current ordinance does not establish a term limit on the length of time that a WHEREAS, the Commissioners shall serve at the pleasure of the City Council for two-year terms expiring on the date oft the May council meeting in odd-numbered years. Vacancies on the commission shall be filled within sixty days by the City Council for the remainder of the WHEREAS, the City Council has failed to reappoint Commissioners in accordance with the WHEREAS, the Commission shall meet monthly two weeks prior to the scheduled meeting of the City Council. Public notice shall be given of the date and time of the meeting and the WHEREAS, the Commission has failed to meet monthly two weeks prior to the scheduled meeting of the City Council, but has instead, meet monthly one week prior to the scheduled are employed within the city limits of Blanco or its ETJ. commissioners from within the city limits of Blanco ori its ETJ. commissioner can serve as a chairperson. unexpired term. provisions of the Ordinance. agenda tol be considered in accordance with the Texas Government Code. meeting of the City Council. WHEREAS, the commission shall keep minutes ofi its proceedings. WHEREAS, upon consideration of all of the information presented, the City Council finds that in order to promote a clean, healthy, safe, and attractive environment for the citizens the City of WHEREAS, pursuant to Texas Local Government Code Section 51.001, the City has general authority to adopt an ordinance or police regulation that is for the good government, peace, or order of the City and is necessary or proper for carrying out aj power granted by law to the City; WHEREAS, the City Council finds that the restrictions and/or amendments imposed by this Ordinance are: reasonable, necessary, and proper for the good government ofthe City ofB Blanco. NOW, THEREFORE, BEI IT. AND ITHEREBY IS ORDAINED by the City of Blanco, Blanco; and and Texas that this Ordinance be and hereby is adopted: 2IPage DocuSign Envelope ID: 9AA4351F-CAE1-4FEA-A41E-81A8B8B1B610 City of Blanco Application for Consideration for Appointment to Planning & Zoning Commission Name: Address: Home Phone: E-Mail Julie Alexander Shacklett 210-872-0109 Mlashacategmalcon 301 4th Street, Blanco TX 78606 Alternate Phone: Do you live inside the City Limits? Are you registered to votei in Blanco County? Are you a US Citizen? Are you 18 years of age or older? mentally incapacitated without the right to vote? Have you been convicted ofa felony? Yes X Yes X Yes X Yes X Yes Yes Yes X No No No No No X No X No Has a final judgment been entered finding you totally mentally incapacitated; or partially Have you lived inside the City Limits for over 61 months and the State forover 121 months? Please describe applicable experience (including work and volunteer experience), and why you want to serve on thel P&Z. Experience serving on the Town of Hollywood Park EDC board for 2 years prior to moving to Blanco. Worked to achieve a positive and proactive approach to economic development while preserving the character of our great communityBulding a thriving small-town community by improving economic Licensed Texas Real Estate Broker in the real estate industry for over 17 years, offering experience inr residental.mul-aml. commercial and rural properties.resuling. in hands onexperience in lifestyle enjoyment and flow of planning and zoning. I enjoy serving in the community I live in. opportunity and provide maximum benefit to the community and its residents. DocuSignedb by: Mlie Alepadur Sladltt 80F70738887D421- 11/11/2022 Signature Date: Step 1: Fill Out This Application Step 2: Attach a cover letter or resume Step 3: Mail orl Email the application and letter ofinterest or resume yec@ciyolbanco.con Ifyou have any questions please contact City Secretary, Laurie Cassidy, at (830)833-4525, or email to dbyecibelblanergow 301 4th Street Blanco, Texas 78606 210-872-0109 vinashackettegmal.con Julie Alexander Shacklett Profile Resident and business owner in the City of Blanco with al love for the community and desire to serve the City. Offering a multitude ofy years ofe experience int the real estate industry and serving on previous small town boards with similar goals as the Planning and Zoning Committee. Experience Town of Hollywood Park, EDC, August 2019. - August 2021 Mission Statement of Hollywood Park EDC: Recruit and retain desirabie businesses that increase the tax base and revenues and bring quality jobs to the city. The EDC develops initiatives and proposals and implements specific economic development projects and programs to promote the growth and development of existing local businesses and businesses interested in locating to the Town of Provide a communication link between the Town of Hollywood Park and the business community. Toa achieve a positive and proactive approach to economic development while preserving the character of our great Create balanced economic growth byr recruiting and retaining desirable, diverse businesses while protecting the quality of Building at thriving small-town community byi improving economic opportunity and provide maximum benefit to the Hoilywood Park. community life of our community. community andi its residents. Texas Real Estate Broker, Over 17 years of real estate experience Experience in residential, multi-family, commercial and rural property sales. manage expectations about whati they: and their neighbors can do with their property. businesses. We: also know where to shop,eat,play: and find the best ice cream cone int town" Understand the importance. Zoning is important to promote and manage growth and to help residents and businesses Forbes, Feb 10, 2020: "Real estate professionals have personal relationships with their hometowns and surrounding communities. Wer must know what is happening with municipal governments, neighborhoods, local schools and nearby Education Bachelor of Arts, Texas State University, San Marcos, Texas NEW BUSINESS ITEM #3 C 0 <X U 6 - NEW BUSINESS ITEM #4 NEW BUSINESS ITEM #5 OF. BLA Citp of Blanco TEXAS P.O. Box 750 Blanco, Texas 78606 Office 830-833-4525 Fax 830-833-4121 STAFF REPORT: 12-20-22 DESCRIPTION: Council to approve a resolution to commit to funding the difference between the roughly $300,000TDA CDBG grant and the $1,437,847 construction bid (plus engineering and other professional fees). The gap in funding is estimated to be about $1.2 million. ANALYSIS: Resolution is required for the City to receive the extension oft the TDA CDBG grant. City staff met with our financial advisor Craig Cunningham and a Tax Note will be recommended because it is the easiest to pay off, transfer, or convert to a different kind of note. It becomes part oft the debt service int the Interest and Sinking fund (1&S) but iti isa7 year note. As discussed, wel have always planned to request financing from the Texas Water Development Board and this seems to be the easiest way to secure the financing short term. In an event we can'treceive low interest financing (and loan forgiveness) from TWDB this note could be refinanced into a 25 or 30 year amortized note. Our financial advisor, Craig Cunningham will provide a presentation in. January before City Council votes on the specific financing. FISCAL IMPACT: $1.275 million in loan and cost RECOMMENDATION: Stalfrecommendation is for Council to approve the resolution to commit to fund roughly $1.2 million for the construction oft the lift station project. Amendment Resolution Resolution No. 2022-R-016 Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BLANCO, TEXAS, authorizing the Mayor or her designee to submit a contract amendment request for the' Texas Community Development Block Grant (TXCDBG) Program, Community Development Fund contract between the City of WHEREAS, the City of Blanco entered into a contract with the State of Texas to make WHEREAS, the City of Blanco wishes to construct a new main lift station to mitigate service interruption during flood events as previously submitted in Performance Statement Modification WHEREAS, the City of Blanco wishes to commit the additional match necessary to complete the WHEREAS, the City of Blanco TXCDBG Contract Number 7220040 end-date is January 31, 2023; WHEREAS, the City of Blanco opened construction bids for this project on December 15th, 2022. NOW, THEREFORE, BE: ITI RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLANCO, TEXAS: 1. The City Council authorizes a contract amendment request be submitted to the Texas Amend Exhibit C, Project Implementation Schedule to request an extension of time to complete 2. The City Council directs and authorizes the Mayor to execute all necessary documents as may PASSED AND ADOPTED at a regular meeting of the City Council of the City of Blanco, Texas, on Blanco and the Texas Department of Agriculture, Contract Number 7220040. improvements to the city's sewer system; and No. 1 of the TXCDBG Contract Number 7220040; and project; and and Department of Agriculture for the following proposed activities: the relocation of the Main Lift Station per TxCDBG contract 7220040. be required to initiate and process this contract amendment request. the day of December 2022. Rachel Lumpee, Mayor ATTEST: Laurie Cassidy, City Secretary City of Blanco Tax Note as of12.15.22 Sources & Uses Dated 02/15/20231 Delivered 02/15/2023 Sources Of Funds Par Amount of Bonds Total Sources Uses Of Funds Costs ofl Issuance Deposit tol Project Construction, Fund Rounding Amount Total Uses $1,275,000:00 $1,275,000.00 74,912.50 1,200,000.00 87.50 $1,275,000.00 Cityo ofBlanco- Taxl Note I SINGLEPURPOSE I 12/15/2022 11 12:54PM D.A. Davidson & Co.. Public Finance-Dallas, TX City of Blanco - Tax Note as of12.15.22 Net Debt Service Schedule Fiscal Total 22,950.00 45,900.00 237,390.00 235,280.00 237,900.00 235,250.00 237,330.00 234,140.00 Date 02/15/2023 08/15/2023 09/30/2023 02/15/2024 08/15/2024 09/30/2024 02/15/2025 08/15/2025 09/30/2025 02/15/2026 08/15/2026 09/30/2026 02/15/2027 08/15/2027 09/30/2027 02/15/2028 08/15/2028 09/30/2028 02/15/2029 08/15/2029 09/30/2029 02/15/2030 09/30/2030 Total Principal Coupon Interest 22,950.00 22,950.00 22,950.00 22,950.00 19,440.00 19,440.00 15,840.00 15,840.00 12,060.00 12,060.00 8,190.00 8,190.00 4,140.00 4,140.00 $211,140.00 Total P+I Net New D/S 22,950.00 22,950.00 22,950.00 217,950.00 19,440.00 219,440.00 15,840.00 225,840.00 12,060.00 227,060.00 8,190.00 233,190.00 4,140.00 234,140.00 $1,486,140.00 22,950.00 22,950.00 22,950.00 217,950.00 19,440.00 219,440.00 15,840.00 225,840.00 12,060.00 227,060.00 8,190.00 233,190.00 4,140.00 234,140.00 $1,486,140.00 195,000.00 200,000.00 210,000.00 215,000.00 225,000.00 230,000.00 $1,275,000.00 3.600% 3.600% 3.600% 3.600% 3.600% 3.600% Cityo ofBlanco- -TaxN Notel I SINGLEF PURPOSE 11 12/15/2022 11 12:54PM D.A. Davidson & Co. Public Finance-Dallas, TX City of Blanco- - Tax Note as of12.15.22 Net Debt Service Schedule Date 09/30/2023 09/30/2024 09/30/2025 09/30/2026 09/30/2027 09/30/2028 09/30/2029 09/30/2030 Total Principal 195,000.00 200,000.00 210,000.00 215,000.00 225,000.00 230,000.00 $1,275,000.00 Coupon 3.600% 3.600% 3.600% 3.600% 3.600% 3.600% Interest 22,950.00 45,900.00 42,390.00 35,280.00 27,900.00 20,250.00 12,330.00 4,140.00 $211,140.00 Total P+I 22,950.00 45,900.00 237,390.00 235,280.00 237,900.00 235,250.00 237,330.00 234,140.00 $1,486,140.00 Net New D/S 22,950.00 45,900.00 237,390.00 235,280.00 237,900.00 235,250.00 237,330.00 234,140.00 $1,486,140.00 Cityo ofBlanco- -TaxN Note I SINGLEPURPOSE I 12/15/2022 I 12:54PM D.A. Davidson & Co. Public Finance-Dallas, TX City of] Blanco Tax Note as of12.15.22 Pricing Summary Maturity Value 1,275,000.00 $1,275,000.00 Maturity 02/15/2030 Term1Coupon Total Bid Information Par Amount ofl Bonds Gross Production Bid(100.0009) Total Purchasel Price Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) Truel Interest Cost (TIC) Type of Bond Coupon 3.600%. Yield 3.600% Price 100.000% Dollar Price 1,275,000.00 $1,275,000.00 $1,275,000.00 $1,275,000.00 1,275,000.00 $1,275,000.00 $5,865.00 4.600 Years 3.6000000% 3.6000000% 3.6000000% Cityo ofE Blanco- Tax Note I SINGLEPURPOSE I 12/15/2022 I 12:54PM D.A. Davidson & Co. Public Finance-Dallas, TX City of] Blanco Tax Note as of12.15.22 Detail Costs Of Issuance Dated 02/15/20231 Delivered 02/15/2023 COSTS OF ISSUANCE DETAIL Financial. Advisor Bond Counsel AGFee Lender Counsel MACFee Miscellaneous TOTAL $48,500.00 $17,500.00 $1,275.00 $3,500.00 $637.50 $3,500.00 $74,912.50 Cityo ofBlanco- Tax Note I SINGLEPURPOSE I 12/15/2022 I 12:54PM D.A. Davidson & Co. Public Finance-Dallas, TX NEW BUSINESS ITEM #6