NEW BUSINESS ITEM #1 (See Public Hearing Tab) Approval of Rezoning Application from R5to C1 to allow for small hotel/ lodging, Located at 515 3rd Street, Blanco, Texas Block 11, Lots Pts 2&3 & all 4&5, Acres 1 (Owner: R.L. Toms, Inc., Lyndi Achilles) NEW BUSINESS ITEM #2 OF BLA Citp of lanco TEXAS P.O. Box 750 Blanco, Texas 78606 Office 830-833-4525 Fax 830-833-4121 STAFF REPORT: Staff request for Council to authorize! Staff to work with Six Wheeler Investments LLC for City Acceptance of utilityir improvements and easements on US 281. DESCRIPTION: In: 2020 the previous City Administrator and City Engineer approved the plans to allow Six Wheeler Investments LLCt to build and construct a waterline and sewer line parallel to US281. The completed water and sewer lines would connect to the public system. The extent oft the lines can be viewed on the attachment from Ardurra. ANALYSIS: The previous Public Works Director did visit the site where the lines were beingi installed but the site wasn't inspected on a regular basis by an inspector. Six' Wheeler Investments LLC also secured easements from adjacent property owners (where the utility lines cross their property) and had them recorded at the Blanco County Clerk's office. These easements are part oft the public record but were not reviewed by administration at the time they were recorded. The current City Administrator has reviewed these documents and does not object to thei format or The water and sewer lines were constructed before 2022 and there had been negotiations of what would be required for the City to "accept" the improvements. Our City Engineer, Ardurra came up with a series oft tests (see attachment from Ardurra) that would be conducted by a testing company and Six Wheelerscontractor. The tests have been conducted and some improvements were made after the conclusion to these tests. AV Waterline sag was fixed. All tests have been completed in a satisfactory manner and should ensure that the water sewer The Blanco Uniform Development Code requires a minimum 2-year maintenance bond to pay for possible maintenance and mechanical failures that can occur. The City is looking at a 3 year maintenance bond of 20% of the value of the system. Ardurra has estimated the cost at $1.2 million thereby requiring a bond of $254,000. We would request a 3 year bond ora 2 year with some type of warranty to extend beyond the original two years. This would give the City an assurance that any issue with the improvements willl be covered by the developer. content. lines were constructed in a manner acceptable to the City. OF BLA TEXAS The developer's Engineer has estimated a cost of $420,000 thereby making their bond an $82,0001 bond for two years. FISCAL IMPACT: RECOMMENDATION: oft the bond at $254,000. Staffrecommends: a 3 year bond at 20% ofthe $1.2 million dollar facility thereby making the value 11/4/22, 9:08 AM (moF BLANCOTNS City ofE Blanco Mail- Message from KM_C458 Warren Escovy cityadmin@e"tyofplancotx.gov, Message from KM_C458 Byron Sanderfer bsancerer@arouma.com Fri, Nov 4, 2022 at 8:59 AM To: Warren Escovy <cityadmin@etyotplancowgovo, Tim Tuggey nt@rumuggeyaw.com> Warren, The developer has completed the requested testing and provided thet following documentation: Engineer concurrence letter. easement documents. record drawings. The testing included a hydrostatic test of the waterline, a mandrel test of the sewer main and vacuum test oft the manholes. The testing passed after as sagi in the sewer main was completed, therefore, Ir recommend approval of the acceptance oft the water and seweri improvements. Please note that no visual inspection was completed during the installation of the water and sewer improvements. Attached is an exhibit of the water and sewer improvements. The exhibit is based on the plans provided by the developer. Ifyou have any questions or need additional information, please feeli free to give me a call. Thank you, Byron Sanderfer, P.E. CFM, LEED AP BD+C Central Region Public Works Practice Director 0:2108222232/M: 210.378.0003 Suite 401, San Antonio, Texas 78217 sanderer@arlura.com www.ardurra.com Gnoso ARDURRA 8918 Tesoro Drive, htps./mail.google.commalwonk-2nsbegdeb2svewepisearch-alspemmagd-msg.a3AI7485743124238869506simp-maga3A1748574312.. 1/2 281 PRELAVE Water Improvements (2045I LF) Sewer Improvements (2040 LF) SIX WHEELER SEWER & WATER IMPROVEMENTS purposesa suvey and represents only the sppronmate ooes been *BLANCOraus ARDURRA DIABORATE Date: 11/4/2022 SPodsBamco-zooon Engineering Snswuzbagidsciys N wwmm 555 Six Wheeler Investments LLC PO Box 1618, Blanco, Texas 78606 November 1, 2022 City of Blanco P.O. Box 750 Blanco, TX. 78606 Attn: Warren Escovy Via Email: camgcpobenetoy RE: Sewer & Water Improvements - Blanco 40 Acre Commercial "Dear Mr. Escovy, Six' Wheeler Investments, LLC (the Owner/Developer) agrees to post fiscal security with the City of Blanco (the "City") in the amount of Eighty-Four Thousand, Two- Hundred Fifty and No/100 Dollars ($84,250.00) for a period up to two (2) years, upon "Based on the recent testing of the lines approved by the City's engineer, the submission to the City the as-built plans and corresponding certified signed letter from professional engineer stating the improvements were installed and completed in accordance with the as-built plans, the submission to the City copies ofi the required easements for the lines, and the fiscal security noted above, the Owner/Developer hereby seeks the City's acceptance of the wastewater and water lines." the City's acceptance of the wastewater and water mains. Sincerely, A Developer: Six Wheeler Investments, Jurisdiction: City of Blanco BGE LLC Project: Extension of Mains for Blanco 40 AC Commercial Basis: Average of Costs from Contractors Estimates Dated9/30/2022 Description Qty Unit Unit Price 794 LF $ 558 LF 693 LF 1 LS 1 LS 74 VF 4 LF 2,045 LF 2,045 LF Total Wastewater System 8"S Sewer Pipe (0-6') 8" Sewer Pipe (6-8') 8" Sewer Pipe (8-10') Pothole existing utilities Existing Manhole Standard Sewer Manholes Manhole- Encasement Manhole Coating Sanitary Sewer Laterals (6") TVI Inspection Trench Excavation Protection Wastewater System Total Water System Water tie-in Potholing 8" PVC (C900) Water Pipe 8" Gate Valve MJ w/box 3/4" Short Single Service Cast Iron Fittings Joint Restraints Chlorination Assy Hydrostatic Test Chlorination & Bacteriological test Trench Excavation Safety Protection Water System Total Total Cost 58.00 $ 46,054.90 63.00 $ 35,147.07 69.00 $ 47,808.03 $ 3,375.00 $ 3,375.00 1 EA $ 8,750.00 $ 8,750.00 8 EA $ 5,850.00 $ 46,800.00 $ 3,735.00 $ 3,735.00 $ 137.50 $ 10,175.00 58.00 $ 232.00 2.38 $ 4,856.88 1.88 $ 3,834.38 $ 2 210,768.25 $ $ $ $ $ 1 EA $ 13,500.00 $ 13,500.00 1 LS 2,064 LF 1 EA $ 3,375.00 $ 3,375.00 66.75 $ 137,772.00 $ 2,300.00 $ 2,300.00 1 EA $ 1,950.00 $ 1,950.00 3 EA $ 5,250.00 $ 15,750.00 1 TON $ 11,000.00 $ 13,750.00 $ Fire Hydrant Assembly (W/Tee and Gate Valve) 1 LS 1 EA 2,064 LF 2,064 LF 2,064 LF $ 10,250.00 $ 10,250.00 $ 2,500.00 $ 2,500.00 2.13 $ 4,386.00 1.40 $ 2,889.60 1.00 $ 2,064.00 $210,486.60 $421,254.85 84,250.97 $ $ $ 2Year Warranty Bond at 20% 10/26/2.022 JOSHUA K. JANYSEK 134412 n Serving. Leading. Solving." BGE, Inc. - 101 West Louis Henna Boulevard, Suite 400 Austin, Texas 78728-52679-0400-wwwbgeinecom NEW BUSINESS ITEM #3 ORDINANCE 2022-O- 011 ORDINANCE AMENDING CITY COUNCIL MEETING RULES OF CONDUCT AN ORDINANCE AMENDING ORDINANCE 2021-0-005, CODIFIED AT CHAPTER2, SECTION 2.10.001. MEETING RULES OF CONDUCT AND DECORUM, CITY OF BLANCO CODE OF ORDINANCES, BY ADDING NEW SUB PARAGRAPH (4), RENUMBERINGALLSUBSEQUENTSUBPARAGRAPHS, ANDAMENDINGNEWSUB PARAGRAPH (10) (FORMERLY SUB PARAGRAPH (9)); REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH; AND PROVIDING FOR: SEVERABILITY. WHEREAS the City Council of the City of Blanco (the "City") wishes to provide for the public welfare and input of the citizens of the City for its proper governance, and in support thereof, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BLANCO, STATE OF the orderly and proper conduct of City Council meetings; TEXAS: SECTION 1. FINDINGS OF FACT. trueand correct. That the facts and matters set forth in the preamble of this Ordinance are hereby found to be SECTION 2. AMENDMENTS TO THE CITY OF BLANCO CODE OF ORDINANCES, AT CHAPTER 2, SECTION 2.10.001. MEETING RULES OF CONDUCT AND DECORUM, ADDING NEW SUB PARAGRAPH (4), RENUMBERING ALL SUBSEQUENT SUB PARAGRAPHS, AND AMENDING NEW Chapter 2, Section 2.10.001. Meeting Rules of Conduct and Decorum, City of Blanco Code of Ordinances, is hereby amended by adding new sub paragraph (4), renumbering all subsequent sub paragraphs, and amending new sub paragraph (10) (formerly sub paragraph (9)), each to (4) Ifthere are: several comments on a listed agenda item(s), the presiding officer may allow citizens to provide their comments during the agenda item(s) rather than the "publiccomments" portion, but members oft the public must sign in before the meeting begins; and (10) Unless specifically recognized by the presiding officer for such purpose, city council members shall not speak nor answer questions from members of the publicspeaking during the SUB PARAGRAPH (10) (FORMERLY: SUB PARAGRAPH (9)). read as follows: "public comments" portion of any meeting. SECTION: 3. EFFECTIVE DATE This ordinance is effective immediately. The City Administrator shall, within 10 days after such effective date, cause the publication of notice of adoption on the City's website, the local newspaper of general circulation, and by such other and further means necessary to provide notice tot the public. SECTION 4. SEVERABILITY Ifa any provision oft this ordinance. shall be adjudged invalid or unconstitutional, the same: shall not affect the validity of this ordinance as a whole or in part, except if the part held or adjudged invalid or unconstitutional. SECTION 5. REPEALER other City ordinances. Upon adoption, the provisions of this ordinance repeal any inconsistent existing provisions of APPROVED AND ADOPTED BY CITY COUNCIL, CITY OF BLANCO, ON THE DAY OF 2022. CITY OF BLANCO Mayor ATTEST: City Secretary 8081-0-005 Ordinonce - $2.10.001. Meeting rules of conduct and decorum. all city council meetings as follows: (a) The following rules of conduct and decorum are hereby adopted and shall apply in (1) Members of the public wishing to address the city council may provide input during the "public comments" on items that are or are not listed on the (2) Members of the public shall sign in before the meeting on a sign in sheet provided by the city secretary. Thej presiding official may call those signed in (3) Members of the public shall be allowed three (3) minutes to provide comments during the "public comments" portion. Members of the public may not allocate or transfer their time to others to address the body. The presiding officer shall have final say over speakers' time limits and the number and (4) If there are several comments on a listed agenda item, the presiding officer has the authority to allow citizens to provide their comments during the agenda item rather than during the "public comments" portion, but members (5) All city council meetings will be videotaped live and placed on the city website. Videotaping of city council meetings is allowed from the back row of the city council chambers. No video equipment shall be placed sO that it obstructs the view of other members of the community attending the city (6) City council members, staff and members of the public shall not shout, display unruly behavior, distract with side conversations, use profanity, threat (7) When any person is addressing city council, staff or members of the public, no personal attacks on staff, members of the public or city council shall be (8) Ifthe person speaking violates these rules of decorum, they may be asked to leave the meeting room and if the person does not immediately leave the meeting room, the presiding officer may order any peace officer at the (9) City council members shall not speak or answer questions from members of the public speaking during public comments on items not listed on the (10) Any city council member desiring to speak during any portion of city council (11) A councilmember who has spoken should refrain from speaking again until (12) Councilmembers shall not use devices for the purpose of communicating during a city council meeting. These devices include but are not limited to agenda. tot the podium to speak. timing of comments related to any topic. ofthej public must sign in before the meeting begins. council meeting. ofviolence, or disrupt the orderly conduct of the meeting. allowed. meeting to remove the person from the meeting room. agenda. meetings shall be first recognized by the presiding officer. each councilmember has had an opportunity to speak. telephone, computer, I-Pad. (13) Robert's Rules ofOrder will take precedence for conduct not covered by thes $2.10.001 $2.10.001 council meeting rules. (b) Such rules shall be administered and enforced by the presiding officer of such city (c) Such rules shall apply to all members of the public presenting information to the (d) Such rules may be suspended, for good cause, by the presiding officer during a meeting as long as the presentation of information remains related to public (e) The presiding officer may enforce these rules by any means or authority provided council. city council. business only. tot the presiding officer by law. (Ordinance 2021-0-005 adopted 7/13/21) :2 CITY OF BLANCO ORDINANCE No. 2021-0-005 AN ORDINANCE OF THE CITY OF BLANCO, TX., CITY COUNCIL ADOPTING RULES OF CONDUCT AND DECORUM FOR PUBLIC MEETINGS AND HEARINGS HELD BY THE CITY COUNCIL; PROVIDING FOR REPEALER, SEVERABILITY, AND SAVINGS CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Blanco is a General Law Type Al Municipality located within WHEREAS, the City of Blanco, as a General Law Type A Municipality, derives its powers exclusively from the Texas Constitution and the State statutes; and WHEREAS, the City of Blanco City Council conducts its business at public meetings WHEREAS, the City of Blanco City Council has a responsibility to ensure that members oft the public have the opportunity to participate in public meetings ànd public hearings and therefore can reasonably limit the length and general nature of public comments sO that the City Council and its boards and commission can consider various points of WHEREAS, while the public may provide information during designated times at public meetings to the City Council, such presentation must be limited to public business in order for the City Council to efficiently and effectively conduct its meetings; and WHEREAS, to assist with expectations and provide clear guidance to the public as to the proper conduct when presenting public business information to the City Council, boards, or commission, the City Council finds it appropriate to adopt çertain rules of WHEREAS, the City of Blanco finds it is in the best interest of its residents and the general public to adopt the following rules of conduct and decorum. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Blanco County, Texas; and and hearings; and view; and conduct and decorum; and BLANCO, TEXAS THAT: Section 1. The following rules of conduct and decorum are hereby adopted and shall apply in all City Council meetings of the City of Blanco as follows: 1. Members ofi the public wishing to address the City Council may provide input during the "Public Comments" on itéms that are or are not listed on the agenda. 2. Members of the public shall sign in before the meeting on a sign ins sheet provided by the City Secretary. The Presiding Official may call those signed in to the podium to speak. 3. Members oft the public shall be allowed three (3) minutes to provide comments during the "Public Comments" portion. Members of the public may not allocate or transfer their time to others to address the body. The presiding officer shall have final say over speakers' timé limits and the number and timing of comments related to any topic. 4. All City Council meetings will be videotaped live and plaçed on the City of Blanco website. Videotaping of City Council meetings is allowed from the back row of the City Council chambers. No video equipment shall be placed sO that it obstructs the view of other members of the community attending the City Council meeting. 5. City Council members, staff and members of the public shall not shout, display unruly behavior, distract with side conversations, use profanity, threat of violence; or disrupt the orderly conduct 6. When any person is addressing City Council, staff or members oft thé public, no personal attacks on staff, members oft the of the meeting. public or City Council shall be allowed. 7. Ifthe person speaking violates these rules of decorum, they may be asked to leave the meeting room and ift the person does not immediately leave the meeting room, the prèesiding officer may order any peace officer at the meeting to remove the person from the meeting room. 8. City Council members shall not speak or answer questions from members of the public speaking during Public Comments. 9. Any City Counçil member desiring to speak during any portion of City Council meetings shall be first recognized by the 10.A Council member who has spoken should refrain from speaking again until each Council member has had an Presiding Officer. opportunity to speak. 11.Council members shall not use devices for the purpose of communicating during a City Council meeting. These devices include but are not limited tot telephone, computer, I-Pad. 12.Robert's Rules of Order will take precedence for conduct not Such rules shall be administered and enforced by the Presiding Officer Such rules shall apply to all members of the public presenting Such rules may be suspended, for good cause, by the Presiding Officer during a meeting as long as the presentation of information remains related to public business only. The Presiding Officer may enforce these rules by any means or authority provided to the Presiding Officer by law. Itis hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any phrase, clause, sentence, or section of this Ordinance shall be declared unconstitutional or invalid by any court of competent jurisdiction, such unconstitutionalty or invalidity shall not affect any other remaining phrase, clause, sentence, The repeal of any Ordinance or part of Ordinances effectuated by the enactment of this Ordinance shall not be construed as abandoning any action now pending under or by virtue of such Ordinance or as discontinuing, abating, modifying or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions at the time of passage oft this Ordinance. This Ordinance shall become effective immediately upon its passage covered by these Council meeting rules. Section 2. Section 3. Section 4. Section 5. Section 6. of such City Council. information tot the City Council. paragraph or section of this Ordinance. Section 7. Section 8. and publication as required by law. PASSED AND APPROVED on this 13 day of Joly 2021, by a vote of 5 ayes, @ nays, o abstentions of the City Council ofthe City of Blanco, Texas. City of Blanco, Texas Backolskumpee vympee, Mayor ATTEST: Laurie Cassidy, BcGly City Secretary TEX NEW BUSINESS ITEM #4 OF BLA Citp of Blanco TEXAS P.O. Box 750 Blanco, Texas 78606 Office 830-833-4525 Fax 830-833-4121 11-8-22 STAFF REPORT: Disconnect dates DESCRIPTION: Move Utility disconnect date from November 21st and December 21stto November 28th and December 28th respectively ANALYSIS: Utility Disconnects (water cut-off for non-payment) usually take place on the 21s'of each month for customers who have not paid their water bill. Most utility bills go out at the end of the month with payment due on the 10th oft the following month and a "cut-off" the following 21st. Due to Thanksgiving holiday on November 24th and Christmas Holiday on December 24th and 25th Administration recommends that cut-offs occur the following week to avoid residents not having utility services. FISCAL IMPACT: Late payment RECOMMENDATION: Holidays. Move utility disconnects 7 days lateri in the Months of November and December due to NEW BUSINESS ITEM #5 OF BLA Citp of Blanco TEXAS P.O. Box 750 Blanco, Texas 78606 Office 830-833-4525 Fax 830-833-4121 11/8/22 STAFF REPORT: RFQ for garbage services or renew with Waste Connection DESCRIPTION: City of Blanco has a five year contract with Waste Connection that expires on March 30th 2023. As per the contract it automatically renews unless the City gives a 90-day notice of a change in solid waste providers. ANALYSIS: Residential cost for once-a-week pick up is $14.51 and the City currently pays Waste Connection $200,000 a year. The contract is coming up for renewal or an RFQ would be needed ifCouncil would like to explore different companies or broad changes in service delivery. Small changes such as recycling options, or heavy trash day options should be okay to negotiate. FISCAL IMPACT: with the service. RECOMMENDATION: At $200,000 a year that is reimbursed by residents this is more of an issue if the City is satisfied Staff recommends that council approve moving forward with Waste Connection and renew the current contract with changes as needed. AMENDED AND: RESTATED EXCLUSIVE FRANCHISE AGREEMENT FOR' THE COLLECTION, HAULING AND DISPOSAL OF MUNICIPAL SOLID WASTE INTHE CITY OF BLANCO, TEXAS April1,2018 00078184.DOCX3) Blanco Contract Number: PWS12122017 AMENDED AND RESTATED EXCLUSIVE FRANCHISE AGREEMENT FOR THE COLLECTION, HAULING AND DISPOSALOF MUNICIPAL SOLID WASTE INTHE CITY OF BLANCO, TEXAS THIS AMENDED AND RESTATED EXCLUSIVE FRANCHISE AGREEMENT (this "Agreement") is made and entered into as of March 6, 2018, by and between Progressive Waste Solutions of TX, Inc. d/b/a WC of Texas, a Texas corporation (the "Service Provider"), and the City of Blanco, Texas (the' "City"). WHEREAS, the Service Provider and the City are parties to that certain Exclusive Franchise WHEREAS, the legal entity under which Service Provider entered into the Original Agreement WHEREAS, IESI TX Corporation subsequently performed a legal name change to Progressive Agreement, dated April 1,2002 (the "Original Agreement"); and was IESI TX Corporation; and Waste Solutions ofTX, Inc.; and WHEREAS, the Original Agreement renewed automatically on April1,2012; WHEREAS, the City, subject to the terms and conditions set forth herein and the ordinances and regulations of the City, desires to amend the Original Agreement to exclude exclusive rights to provide WHEREAS, in order to ratify and confirm Progressive Waste Solutions ofTX, Inc. d/bla WC of Texas as the "Service Provider" with sole rights to perform services under the Original Agreement, the NOW, THEREFORE, in consideràtion of the premises and the mutual promises, covenants and Roll-Off services and to address other revisions as contained herein; and Service Provider and the City desire to amend andi restate the Original Agreement. agreements set forth herein, the Service Provider and the City hereby agree as follows: SECTION I. DEFINED TERMS. The following terms, as used herein, will be defined as follows: Bulky Item Any item measuring in excess of either forty-eight (48) inches inl length or fifty (50) pounds in weight, including, but not limited to, refrigerators (certified to be Freon free), stoves, washing Bundles Items not measuring in excess of either forty-eight (48) inches in length or fifty (50) pounds in weight and which are securely fastened together, including, but not limited to, brush, newspapers and tree Business Day Any day that is not a Saturday, a Sunday or other day on which banks are required or machines, water tanks, chairs, couches, chairs, and tree trimmings. trimmings. authorized by law tol be closed int the City. Cart A Container with ninety-six (96) gallons of capacity. 00078184.DOCX3)2 Commercial Unit - Any non-manufacturing commercial facility that generates and accumulates Municipal Solid Waste during, or as a result of, its business, including, but not limited to, restaurants, Construction and Demolition Waste Solid Waste resulting from construction or demolition activities ort that is directly or indirectly the byproduct of such activities, including, but not limited to, cartons, concrete, excelsior, gypsum board, metal, paper, plastic, rubber, and wood products. Construction and Demolition Waste does not include Hazardous Waste, Recyclable Materials, or Municipal Solid Waste. Container Any receptacle, including, but not limited to, dumpsters, Roll-Offs, and Carts, provided to the City by the Service Provider and utilized by a Commercial, Industrial, or Residential Unit for collecting Municipal Solid Waste or Recyclable Materials. Containers are designed to hold between ninety-five (95) gallons and forty (40) cubic yards ofMunicipal Solid Waste or Recyclable Materials. Hazardous Waste Solid Waste identified or listed as a hazardous waste by the administrator of the United States Environmental Protection Agency (EPA) under the federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976, as amended, or so classified by any Handicapped Residential Unit Any residential dwelling that is inhabited by persons, all of whom are physically handicapped to the extent that they are unable to place Municipal Solid Waste at the curbside and that generates and accumulates Municipal Solid Waste. The identities of the members of a Handicapped Residential Unit shall be certified by the City Manager and agreed to by the Service stores, and warehouses. federal or State ofTexas statute, rule, order, or regulation. Provider. Holidays The following days: New Year's Day (January Ist) Memorial Day Independence Day (July 4th) Labor Day Thanksgiving Day Christmas Day (December 25th). Industrial Unit - Any manufacturing, mining, or agricultural facility that generates and accumulates Landfill Any facility or area of land receiving Municipal Solid Waste or Construction and Demolition Waste and operating under the regulation and authority of the Texas Natural Resource Conservation Committee within the State of Texas, or the appropriate governing agency for landfills located outside the Multi-Family Residential Unit Any residential dwelling that is designed for, and inhabited by, multiple Municipal Solid' Waste during, or asai result of, its operations. State ofTexas. family units and that generates and accumulates Municipal Solid Waste. 00078184.DOCK3)S Municipal Solid Waste Solid Waste resulting from or incidental to municipal, community, commercial, institutional, or recreational activities, or manufacturing, mining, or agricultural operations. Municipal Solid Waste does not include Construction and Demolition Waste, Recyclable Materials, or Hazardous Recycle or Recycling any process or portion thereof by which Recyclable Materials are separated, collected and processed for reuse or returned to use or to market in the form ofr raw materials or products. Recyclable Materials - Paper (newspaper, office paper, junk mail, cereal and soft drink boxes); aluminum and metal cans (food cans (labels left on are acceptable)); soda cans; glass (clear, green and amber jars and bottles); rigid plastics (#1 through #5 & #7, including yogurt and margarine tubs); and corrugated cardboard, including boxboard (cereal, shoes, etc.); but excluding plastic bags, styrofoam (cups, egg cartons, take-out containers); Hazardous Waste, including oil, paint, and pesticides; trash (non- putrescible solid waste consisting of both combustible and noncombustible waste materials); yard waste; Residential Unit Any residential dwelling that is either a Single-Family Residential Unit or a Multi- Roll-Off- A Container with twenty (20) cubic yards to forty (40) cubic yards of capacity. person or family unit and that generates and accumulates Municipal Solid Waste. Waste. soiled or wet newspaper; stable matter; and used motor oil. Family Residential Unit. Single-Family: Residential Unit - Any residential dwelling that is designed for, and inhabited by, a single Solid Waste As defined by the EPA under 40 C.F.R. $ 261.2(a)(1), or by the State of Texas under the White Good Any item measuring in excess of either three (3) cubic feet in size or fifty (50) pounds in weight and that is manufactured primarily from metal, including, but not limited to, a bath tub, heater, hot Solid Waste Disposal Act $361.003(38). water heater, refrigerator, sink or washer and dryer. SECTION: 2. EXCLUSIVE FRANCHISE GRANT AND FRANCHISE! FEE. A. Exclusive Franchise Grant The City hereby grants to the Service Provider, in accordance with the City's ordinances and regulations governing the collection, hauling and disposal of Municipal Solid Waste (and Recyclable Materials, ifs so elected as provided below), the exclusive franchise, license and privilege to collect, haul and dispose of Municipal Solid Waste (and Recyclable Materials, if SO elected as provided below) over, upon, along, and An exception to the exclusive franchise granted herein is recognized for Roll-Off Service, also known as Construction and Demolition Waste, utilized by commercial business or for construction and deinolition To maintain the exclusive franchise in favor of the Service Provider contained herein, the City shall take all appropriate legal action against any company, customer or third-party infringing upon the exclusive rights of the Service Provider. Appropriate legal action is determined in the sole discretion of the City, after advice from legal counsel. If the City fails to pursue appropriate legal action to remedy an infringement on the Serviçe Provider's exclusive franchise rights, the Service Provider may retain a subrogation right from the City to recover actual damages from any third-party who interferes with across the City's present and future streets, alleys, bridges, and public properties. purposes. 00078184.DOCX3)4 Service Provider's exclusive-franchise grant described herein. The Service Provider shall retain all remedies afforded to it by contract or law to seek enforcement by the City, including, but not limited to, specific performance, to the extent provided by law. B. Franchise Fee this Agreement. Franchise Fee Amount. The Service Provider shall pay quarterly to the City a franchise fee in an amount equal tos seven percent (7%) oft the gross receipts derived during the preceding quarter pursuant to Franchise Feel Payment. The franchise fee and other costs or penalties assessed shall be paid quarterly to the City on or before the last day of the month following the end of the quarterly period for which said payment is due. Delinquent amounts will bear interest at the rate of the prime rate as established by the City depository plus four percent (4%) per annum until paid. The franchise fee payment shall be delivered to the City's Secretary, along with a franchise fee statement, showing, in a form prescribed or approved by the Mayor or City Administrator, the calculations of the amount of such quarterly payment. This fee statement shall be certified by an authorized representative ofthe Service Provider. Quarterly Statement Review. Should the City question the accuracy of or request an explanation of any quarterly statement provided by the Service Provider, Service Provider shall, within fifteen (15) days of receiving a written transmittal of such question or request, provide City with a written answer. Should such written answer not be reasonably satisfactory to the City, City shall have the right, at its sole cost and upon at least seven (7) days' prior written notiçe, to review or audit the Service Provider's franchise fee statements and statements of receipts and other books and records directly related to Service Provider's operations under this Agreement, and to re-compute any amounts determined to be payable under this Agreement; provided, however, that any such review or audit shall take place within six (6) months following the close oft the quarter covered by such statement(s). Any additional amount due to the City as a result of the City's review or audit shall be paid within thirty (30) days following written notice The exclusive franchise grant herein includes all Single-Family Residential Units located outside of the to the Service Provider by the City. City's corporate limits which receive water and sewer services from the City. SECTION. 3. OPERATIONS. A. Scope of Operations. It is expressly understood and agreed that the Service Provider will collect, haul and dispose of all Municipal Solid Waste (as provided in Sections 4 and 5) (and Recyclable Materials, if so elected as provided below) (i) generated and accumulated by Commercial, Industrial, and Residential Units, and (ii) placed within Containers by those Commercial, Industrial, and Residential Units receiving the services of the Service Provider (or otherwise generated and accumulated in the manner herein provided by those Commercial Units, Industrial Units, and Residential Units), all within the City's corporate limits, including any territories annexed by the City during the term of this B. Nature of Operations. The City hereby grants to the Service Provider, in accordance with the City's ordinances and regulations governing the collection, hauling and disposal of Municipal Solid Waste (and Recyclable Materials, if so elected as provided below), the title to all Municipal Solid Waste (and Recyclable Materials, if so elected as provided below) collected, hauled and disposed of by the Service Provider over, upon, along and across the City's present and future streets, alleys, bridges, and public properties. All title to and liability for materials excluded from this Agreement shall remain with the Agreement (the "Services"). generator ofs such materials. 000781B4.DOCX3)5 SECTION 4. SINGLE-FAMILY RESIDENTIAL UNIT COLLECTIONS. A. Single-Family Residential Units. The Service Provider will collect Municipal Solid Waste from Single-Family Residential Units once per week; provided, that (i) such Municipal Solid Waste is placed in Carts provided by the Service Provider, and (ii) such Carts are placed within five (5) feet of the curbside or right of way adjacent to the Single-Family Residential Unit no later than 7:00 a.m. on the B. Excèss or Misplaced Municipal Solid Waste and Recyclable Materials. The Service Provider shall only be responsible for collecting, hauling and disposing of Municipal Solid Waste (and Recyclables Materials, if so elected) placed inside the Carts provided by the Service Provider. Municipal Solid Waste (and Recyclables Materials, ifs so elected) in excess of the Carts limits, or placed outside or adjacent to thè Cart, will not be collected by the Service Provider. However, such excess or misplaced Municipal Solid Waste (and Recyclables Materials, if sO elected) may be collected on occasion and within reason due to Holidays or other extraordinary circumstances as determined by the Service Provider in its sole discretion. If the excess or misplaced Municipal Solid Waste (and Recyclables Materials, if sO elected) continues, the City may require the Single-Family Residential Unit to utilize additional Carts so that the excess or misplaced Municipal Solid Waste (and Recyclables Materials, if sO elected) will be regularly contained. The Service Provider shall be compensated for these additional Services as provided for in C. Handicapped Residential Units. Notwithstanding anything to the contrary contained herein, the Service Provider agrees to assist Handicapped Residential Units with house-side collection of their Cart; provided, that the Service Provider receives prior written notice from the Handicapped Residential Unit of D. Optional Recycling Service. At any time during the term hereof, and upon at least sixty (60) days prior written notice, the City shall have the right to initiate a curbside recycling collection program for all Single-Family Residential Units. In the event the City sO elects to initiate said program, the Service Provider will collect Recyclable Materials from Single-Family Residential Units once every other week; provided, that (i) such Recyclable Materials are placed in Carts provided by the Service Provider, and (i) such Carts are placed within five (5) feet of the curbside or right of way adjacent to the Single-Family Residential Unit with the handle/wheels toward the curb and at least five (5) feet from the Municipal Solid Waste Cart no later than 7:00 a.m. on the scheduled collection day. Each Single-Family Residential SECTION 5. COMMERCIAL INDUSTRIAL AND MULTI-FAMILY RESIDENTIAL UNIT The Service Provider will collect Municipal Solid Waste from Commercial, Industrial, and Multi-Family Residential Units once or twice per week, as provided for in Section 9.B. hereto. The Service Provider shall only be responsible for collecting, hauling and disposing ofMunicipal Solid Waste placed inside the Containers provided by the Service Provider. However, the Service Provider shall be obligated to offer and provide sufficient service to Commercial, Industrial and Multi-Family Residential Units, and to increase or decrease, as necessary, the frequency of collection and the size or number of Containers sO that Commercial, Industrial or Multi-Family Units' Municipal Solid Waste will be regularly contained. The Service Provider shall be compensated for these additional Services as provided for in Section 9.B. scheduled collection day. Section 9.A. hereto. such special need. Unit will be provided with one (1) blue Cart for Recyclable Materials. COLLECTIONS. hereto. SECTION 6. SFECIALCOLLICTIONS AND SERVICES: RECYCLING. 000781B4.DOCX3)6 A. Municipal Locations. The Service Provider will provide, at no cost to the City, up to an aggregate number of six (6) Carts or three or four yard Containers to collect Municipal Solid Waste at certain municipal locations within the City once or twice per week, as needed. Specifically, the provisions oft this Section 6.A. shall apply to the following locations (the number of Containers is indicated in parenthesis): City Hall(1) Water Plant (1) Two City Yards (2) City Parks (2)-as designated by City Council B. Special Events. In addition, the Service Provider will provide, haul, and dispose, at no cost to the City, six (6) Roll-Off Containers to collect Municipal Solid Waste at certain special events in the City, including City Clean-up Day; provided, that the City gives the Service Provider reasonable prior writtén notice oft the date of such special event as well as the number of Containers that will be required. C. Recycling. If requested by City, Service Provider shall collect single-stream Recyclable Materials on the same day as refuse collection for Single-Family Residential Units one (1) time per week, if City has elected the option for curbside Recycling. Service Provider will provide one (I) Recycling Cart to each Single-Family Residential Uniti ifCity has elected the optional curbside Recycling. SECTION 7. BULKY ITEMS AND BUNDLES. A. Pre-Arranged Collections. The Service Provider will collect Bundles from Single-Family Residential Units once per week, as designated by the Service Provider on their scheduled collection day; provided that the Bundles: (i) are placed at the curbside no later than 7:00 a.m. on the scheduled collection day, (ii) are reasonably contained, and (iri) do not exceed two (2) cubic yards int total volume or have any individual item exceeding fifly (50) pounds in weight. The Service Provider shall only be responsible for collecting, hauling, and disposing Bundles from those Single-Family Residential Units that have complied with this Section 7.A. White Goods containing refrigerants will not be collected by the Service Provider unless such White Goods have been certified in writing by aj professional technician B. Negotiated Collections. It is understood and agreed that the service provided under Section 7.A. does not include the collection of Bulky Items and Bundles comprised of Construction and Demolition Waste, White Goods, and furniture or any materials resulting from remodeling, general property clean-up or clearing of property for the preparation of construction. However, the Service Provider may negotiate an agreement on an individual basis with the owner or occupant of a Single-Family Residential Unit regarding the collection of such items by utilizing the Service Provider's Roll-OffServices. tol have had all such refrigerants removed. SECTION 8. TITLE TO EOUIPMENT. Notwithstanding anything to the contrary contained herein, it is expressly understood and agreed that all equipment, including, but not limited to, Containers, provided by the Service Provider in connection with the Services, shall at all times remain the property of the Service Provider. SECTION 9. RATES AND FEES. 00078184.DOCX3)7 Subject to adjustment, as provided in Section 1O hereto, the rates and fees to be charged and received by A. Single-Family Residential Unit Services. For the Services provided to Single-Family Residential Units under Section 4.A. hereto, the Service Provider shall charge (i) $11.59 per month for each Single- Family Residential Unit utilizing one Cart, plus (ii) $5.84 per month for each additional Cart utilized by such Single-Family Residential Unit. These rates apply to all Single-Family Residential Units that are located within the City's corporate limits and billed by the City for water or sewer services. Commercial. Industrial and Multi-Family Residential Unit Services. For the Serviçes provided to Commercial, Industrial and Multi-Family Residential Units under Section 5 hereto, the Service Provider the Service Provider are as follows: B. shall charge per month for each Container utilized the following rates: Commercial, Industrial and Multi-Family Units Container Size 95 gallons 2yards 2yards 3yards 3yards 4yards 4yards 4 yards 4yards 4yards 6yards 6yards 6yards 6yards 6y yards 8 yards 8 yards 8y yards 8y yards 8yards Collections Per Week One One Two One Two One Two Three Four Five One Two Three Four Five One Two Three Four Five Monthly Rate $ 15.35 $ 55.35 $124.91 $ 81.00 $161.14 $97.39 $189.63 $292.28 $417.36 $543.47 $148.86 $298.40 $447.38 $596.79 $753.39 $194.52 $379.21 $568.80 $778.04 $991.44 For any collection that the Service Provider is required to make in excess of the above weekly figures, the Service Provider shall charge an additional $19.50 per service per Container. The foregoing rates apply to all Commercial, Industrial and Multi-Family Residential Units that are located within the City's corporate C. Recycling. If the City elects to initiate the recycling collection program, for the Services provided to Single-Family Residential Units under Section 4.D. hereto, the Service Provider shall charge ()$5.52 per month for each Single-Family Residential Unit utilizing one Cart, plus (ii) $3.21 per month for each additional Cart utilized by such Single-Family Residential Unit. These rates apply to all Single- Family Residential Units that are located within the City's corporate limits and billed by the City for water limits and billed by the City for water or sewer services. or sewer services. SECTION 10. RATE ADJUSTMENT. 00078184.DOCX3)8 A. CPI-U Adjustment. On the first anniversary date of this Agreement, and on each annual anniversary thereafter, the Service Provider shall have the right, in its sole discretion and upon giving 90 days notice to the City, to increase or decrease the rates set forth in Section 9 hereto (the "Initial Rates") ina accordance with the CPI-U. As used herein, "CPI-U" shall mean the revised Consumer Price Index rate for all urban consumers (all items included) for the nearest available metropolitan area, based on the latest available figures from the Department of Labor's Bureau of1 Labor Statistics (the "Bureau"). The CPI-U used will be the CPI-U published by the Bureau during the month ninety (90) days preceding the adjustment under this Section 10.A. The amount oft the increase or decréase under this Section 10.A. shall be equal to the percentage that the CPI-U has increased or decreased over the previous twelve (12) month B. Operating Cost Adjustment. In addition to any other rate adjustments provided for herein, at any time thereafter during the term of this Agreement, the Service Provider may petition the City for additional rate and price adjustments from time to time on the basis of material or unusual changes in its cost of operations not otherwise the basis of any other rate adjustments herein. At the time of any such petition, the Service Provider shall provide the City with documents and records in reasonable form and sufficient detail to reasonably establish the necessity ofany requested rate adjustment. Upon a satisfactory showing of the basis for an adjustment, any rate adjustment shall be approved by the City Council and shall not be unreasonably withheld. No operational cost adjustment shall go into effect until approved by Governmental Fees. The parties acknowledge that the rates herein include all applicable fees, taxes or similar assessments incurred under federal, state and local laws, rules and ordinances (excluding sales taxes and taxes imposed on income) (the "Fees"). The parties acknowledge and understand that the Fees may vary from time to time, and, in the event any of such Fees are increased or additional Fees are imposed subsequent to the effective date of this Agreement, the parties agree that the rates herein shall be immediately increased by the amount of any such increase in Fees or additional Fees upon notice and period. City Council. C. satisfactory showing to the City which approval shall not be unreasonably withheld. SECTION 11. EXCLUSIONS. Notwithstanding anything to the contrary contained herein, this Agreement shall not cover the collection, hauling or disposal of any Hazardous Waste, Regulated Medical Waste, auto parts, used tires, concrete, dirt, gravel, rock or sand from any Container provided by the Service Provider located at any Commercial, Industrial or Residential Unit; provided, however, that the Service Provider and the owner or occupant ofa Commercial, Industrial or Residential Unit may negotiate an agreement on an individual basis regarding the collection, hauling or disposal of Construction and Demolition Waste; auto parts, used tires, concrete, dirt, gravel, rock or sand by utilizing the Service Provider's Roll-Off Services. SECTION 12. TERM OF AGREEMENT. The term of this Agreement shall be for a period of five (5) years, commencing on April 1, 2018 and expiring on March 31, 2023. At the expiration of the term of this Agreement, the Agreement will be automatically extended for successive periods of five (5); years; provided, that neither party provides the other party with written notice of intent to terminate this Agreement at least ninety (90) days prior to the expiration date of this Agreement or ninety (90) days prior to any of the then applicable individual five (5) year extension period. If either party provides such notice, this Agreement will cease to be renewed and will terminate at the end of either this five (5): year Agreement, or at the end of the subsequent five (5) year extension period, as applicable. SECTION 13. ASSIGNMENT: AMENDMENT. 00078184.DOCX3)9 Assignment. This Agreement shall not be assignable or otherwise transferable by the Service Provider without the prior written consent oft the City, which consent shall not be unreasonably withheld; provided, however, that the Service Provider may assign this Agreement to an affiliate or subsidiary of the Service Provider or to any person or entity succeeding to all or substantially all of the Service Provider's assets (whether by operation ofl law, merger, consolidation or otherwise) without the City's consent, The Service Provider shall give the City a minimum of thirty (30) days written notice prior to assigning this Use of subcontractors by the Service Provider or subsidiaries or affiliates of the Service Provider for technical or professional services shall not be considered an assignment of this Agreement; provided that in any such event the Seryice Provider remains responsible for all services and performance provided under this Agreement. The City reserves the right to object, in writing, to the use of specific Amendment. All provisions of this Agreement shall be strictly complied with and conformed to by the parties, and no amendment to this Agreement shall be made except upon the written consent of the parties. No amendment shall be construed to release either party from any obligation of this Agreement Agreement. subcontractors. No subcontractor may be used overt the City's objection. except as specifically provided for in such amendment. SECTION 14.] ENFORCEMENT: SECURITY DEPOSITS. During the term of this Agreement and any extension thereof, the City agrees to adopt and maintain ordinances that will enable the Service Provider to provide the Services set forth herein. Ifthe Service Provider experiences recurring problems of damage or destruction to or theft of the Containers provided by the Service Provider pursuant to this Agreement, the Service Provider may, prior to replacing or repairing such Containers, require security deposits from the Commercial, Industrial or Residential Units utilizing such Containers. Said deposits shall be payable to the City and maintained by the City in a separate trust account, which shall be subject to immediate forfeiture to the Service Provider in the event of damage, destruction, or other loss of the Containers. The City shall transfer deposits to the Service Provider upon adequate showing of damage, destruction, or other loss to the Containers provided by the Service Provider. SECTION 15. PROCESSING. BILLING AND FEES. A. Monthly Statement. On a monthly basis, the City agrees to bill and collect any fees charged under Section 9 hereto from all Commercial, Industrial and Residential Units possessing active water meters within the City's corporate limits, as well as from all other Commercial, Industrial and Residential Units requiring the collection, hauling and disposal ofl Municipal Solid Waste within the City's corporate limits. Thereafter, the City will remit to the Service Provider an amount equal to the Monthly Statement. Such remittance shall be made by the City on or before the 25th day of each month (for the immediately preceding month's service) commencing on April 1, 2018. Along with each monthly remittance, the City shall provide the Service Provider with a report indicating the service type, size, location, and rate for Commercial Units and Industrial Units, as well as the number and rate of Residential Units which have been billed for that month. Nothing herein shall prohibit the City from collecting sums in addition to B. Taxes. In addition to the amounts billed and collected by the City under Section 15.A., the City shall also be responsible for paying any and all sales, use and service taxes assessed or payable in those sums called for herein. connection with the Services. 00078184.DOCX3)10 C. Bad Debt: Unpaid Rates/Fees. The City agrees that payments owing to the Service Provider pursuant to this Agreement shall be based solely on the Services rendered by the Service Provider. The Service Provider shall notl be held responsible for the collection of "bad debt" billed by and owed to City for the Services, nor shall the Service Provider be penalized for Services rendered that remain unpaid by any Commercial, Industrial or Residential Units. SECTION 16. SPILLAGE. Iti is understood and agreed that the Service Provider shall not be required to clean up, collect or dispose of any loose or spilled Municipal Solid Waste or Recyclable Materials not caused by the Service Provider's rendering of the Services, or be required to collect and dispose of any excess Municipal Solid Waste or Recyclable Materials placed outside of the Containers by any Residential, Commercial or Industrial Unit. The Service Provider may report the location of such conditions to the City sO that the City can issue proper notice to the owner or occupant of the Residential, Commercial or Industrial Unit instructing the owner or occupant to properly contain such Municipal Solid Waste or Recyclable Materials. Should excess Municipal Solid Waste or Recyclable Materials continue to be placed outside of the Containers, the City shall require the Residential, Commercial or Industrial Unit to increase the frequency of collection of such Municipal Solid Waste or Recyclable Materials, or require the Residential, Commercial or Industrial Unit to utilize a Container with sufficient capacity sO that the excess Municipal Solid Waste or Recyclable Materials will be regularly contained. The Service Provider shall be compensated for these additional Services as provided for in Section 9 hereto, and shall be entitled to receive an extra collection charge for each additional Container requiring an extra collection. A. Notice from the Service Provider. It is specifically understood and agreed that where the owner or occupant of a Commercial, Industrial or Residential Unit fails to timely place a Container as directed in Sections 4 and 51 hereto, or is otherwise in violation of the City's ordinances and regulations, the Service Provider's reasonable rules adopted hereunder or the provisions of this Agreement relating to the nature, volume or weight of Municipal Solid Waste to be removed, the Service Provider may refrain from collecting all or a portion of such Municipal Solid Waste and will notify the City within eight (8) hours thereafter of the reason for such non-collection. The Service Provider will also provide written notice to the Commercial, Industrial or Residential Unit of the reason for such non-collection, unless such non- collection is the result of the Commercial, Industrial or Residential Unit's failure to timely place the Containers, Bulky Items or Bundles out for collection. Such written notice shall be attached to the Container or the uncollected Solid Municipal Waste, shall indicate the nature of the violation and shall indicate the correction required in order that such Municipal Solid Wasté may be collected. B. Notice from a Commercial. Industrial or Residential Unit. When the City is notified by an owner oro occupant of a Commercial, Industrial or Residential Unit that Municipal Solid Waste has not been removed from such Commercial, Industrial or Residential Unit and where no notice ofnon-collection or a change in collection schedule has been received by the City from the Service Provider, or the Service Provider has failed to collect Municipal Solid Waste from the Commercial, Industrial or Residential Unit without cause, as supported by notice as described herein, then the Service Provider will use all reasonable efforts to collect such Municipal Solid Waste on the day a collection order is issued by the City; provided, however, that ift the Service Provider fails to make such collection on the same day that a collection order is issued by the City, the Seryice Provider shall make such collection no later than 12:00 p.m. on the following Business Day, and there shall be no charge to the Service Provider for any such original non-collection or late collection sO long as the Service Provider makes such collection within SECTION 17. NON-COLLECTION NOTICE AND FOLLOW-UP. such time. 00078184.DOCX3)1 SECTION 18. HOURS OF SERVICE. For all the Services provided hereunder, the Service Provider's hours of service shall be between 7:00 a.m. to 7:00 p.m., Monday through Friday, The Service Provider will not be required to provide service on weekends or Holidays except during natural disasters or emergencies, and may, at its sole discretion, observe Holidays during the term ofthis Agreement. SECTION 19. CUSTOMER SERVICE. The City agrees to field all inquiries and complaints from Commercial, Industrial and Residential Units relating to the collection, hauling and disposal of Municipal Solid Waste. The Service Provider and the City agree to cooperate with each other in the response to any such inquiries and the resolution of any such complaints. In order to assist the City in its obligations under this Section 19, the Service Provider agrees to provide City Hall with a primary contact and toll free telephone number, as well as Seryice Request Forms for customer service issues such as changes in service, container repair requests and missed collections. SECTION 20. COMPLIANCE WITH APPLICABLELAWS. The Service Provider shall comply with all applicable federal and state laws regarding the collection, hauling and disposal ofMunicipal Solid Waste, including existing and future laws that may be enacted, as well as any regulations reasonably passed by the City that are not in derogation of this Agreement. Nothing in this Agreement shall be construed in any manner to abridge the City's right to pass or enforce necessary police ard health regulations for the reasonable protection of its inhabitants. The City shall have the right to make reasonable inspections of the Service Provider in order to insure compliance with this Section 20. SECTION21. VEHICLESAND: EQUIPMENT. Vehicles used by the Service Provider for the collection, hauling and disposal of Municipal Solid Waste shall be protected at all times while in transit to prevent the blowing or scattering of Municipal Solid Waste onto the City's public streets, or properties adjacent thereto, and such vehicles shall be clearly marked with the Service Provider's name in letters andi numbers not less than two (2) inches in height. All collection vehicles used by the Service Provider shall be washed and deodorized once per week. SECTION 22. DUE CARE. The Service Provider shall exercise due care and caution in providing the Services sO that the City's public and private property, including streets and parking areas, will be protected and preserved. The City expresses thati its streets and rights of ways are capable of withstanding the normal wear and tear of solid waste collection vehicles and will not hold the Service Provider responsible for any damage to the streets or rights of ways that may occur ini the normal provision ofcollection sèrvices. SECTION 23. PERSONNEL, AND PERFORMANCES STANDARDS. The Service Provider shall not deny employment to any person on the basis of race, creed or religion, and will insure that all federal and state laws pertaining to salaries, wages and operating requirements, including federal hiring requirements, are met or exceeded. The Service Provider, its agents, servants and employees shall perform the Services in a courteous, competent and professional manner. During the term oft this Agreement and any extension thereof, the Service Provider shall be responsible for the actions of 0078184.DOCX312 its agents, servants and employees while such agents, servants and employees are acting within thes scope oftheir employment or agency. SECTION2 24. INSURANCE COVERAGE. amount equal to or exceeding the limits specified below: Pursuant to this Agreement, the Service Provider shall carry the following types of insurance in an Coverage Limits ofl Liability Statutory $1,000,000 $500,000 per occurrence; $1,000,000 in the aggregate $1,000,000 ini the aggregate $500,000 per occurrence; $1,000,000 in the aggregate $500,000 per occurrence $5,000,000 per occurrence (1) Workmen's Compensation (2) Employer's General Commercial Liability (3) Bodily Injury Liability (except automobile) (4) Property Damage Liability (except automobile) $500,000 per occurrence; (5) Automobile Bodily Injury Liability (6) Automobile Property Damage Liability (7) Excess Umbrella Liability To the extent permitted by law, any or all of the insurance coverage required by this Section 24 may be provided under a plan(s) of self-insurance, including coverage provided by the Service Provider's parent corporation. On an annual basis, the Service Provider shall furnish the City with a certificate ofinsurance verifying the insurance coverage required by this Section 24 and shall list the City as an additional named insured. The Service Provider must give the City notiçe of any material changes or cancellation at least thirty (30) days prior to date of change or cancellation. SECTION. 25. INDEMNITY. The Service Provider agrees to indemnify and hold harmless the City and its agents, directors, employees, officers and servants from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, liabilities, losses or expenses (including. but not limited to, reasonable attorneys' fees) incident to its performance of the Services that arise out of a willful or negligent act or omission of the Service Provider, its officers and employees. However, the Service Provider shall not be liable for any legal proceedings, claims, demands, damages, costs, expenses and attorneys' fees arising out ofa willful or negligent act or omission of the City, its agents, directors, employees, officers and servants. SECTION 26. SAVINGS PROVISION. In the event that any term or provision of this Agreement shall be determined by a court of competent jurisdiction to be invalid or unenforceable, this Agreement shall, to the extent reasonably possible, remain in force as to the balance of its terms and provisions as if such invalid term or provision were not a part hereof. SECTION 27. TERMINATION: DEFAULT: CURE: REMEDIES. 00078184.DOCX313 A. Acts of Default. In addition to any other acts of default identified elsewhere in this Agreement, the (ii) failure to remedyac condition that materially affects thej physical health or safety of the public. B. Declaration of Default, Notice. Opportunity to Cure. Ifa default occurs, this Agreement shall be declared in default, unless within thirty (30) days after written notice of default by either party, the defaulting party corrects the deficiency or commences and continues to take all necessary action to cure the default, such time extended by the non-defaulting party as reasonably neçessary to complete Remedies upon Default. In the event of a default that is not timely cured, this Agreement shall The exercise of any one or more rights or remedies shall not impair a party's right to exercise any other right or remedy. No delay or omission of either party to exercise any right or remedy arising following events shall be deemed to be acts of default under this Agreement: () failure to comply with any provision ofthis Agreement; or such curing, unless such breach involves public safety. terminate without waiving the non-defaulting party's rights to damages. from an event of default shall be deemed a waiver of any such right or remedy. SECTION: 28. FORCE MAJEURE. The performance of this Agreement may be suspended and the obligations hereunder excused int the event and during the period that such performance is prevented by a cause or causes beyond reasonable control of such party. The performance of this Agreement will be suspended and the obligations hereunder excused only until the condition preventing performance is remedied. Such conditions shall include, but not be limited to, acts of God, acts ofwar, accident, explosion, fire, flood, riot, sabotage, unusually severe weather, lack ofa adequate fuel, or judicial or governmental laws or regulations. SECTION 29.1 MANDATORY DISCLOSURES. Texas law requires that vendors make certain disclosures. Prior to the effective date of this Agreement, the Service Provider has submitted to the City a copy oft the Conflict ofInterest Questionnaire form (CIQ Form) approved by the Texas Ethics Commission (Texas Local Government Code Chapter 176) and the Affidavit regarding Prohibition on Contracts with Companies Boycotting Israel (Texas Government Code The Service Provider must also fill out Form 1295, as required by the Texas Ethics Commission, and Chapter 2270). submit it to the City. The form may bei found here: htps/ww.ethis.state.kuwlatsnewlel. info form1295.htm SECTION. 30., ATTORNEYS FEES ANDLEGAL COSTS. In any dispute between the parties arising out of the interpretation, application or enforcement of any provision hereof, each party shall be responsible for its own attorney's fees and costs. SECTION 31. GOVERNING LAW. Venue shall be in Travis County, Texas. SECTION: 32. ACCEPTANCE. This Agreement shall be governed in all respects, including as to validity, interpretation and effect, by the laws of the State of Texas, and all obligations hereunder shall be performable in Blanco County. Texas. 0078184DOCX314 PASSED AND APPROVED BY THE CITY OF BLANCO CITY COUNCIL MEETING AT A TIME AND PLACE IN COMPLETE CONFORMITY WITH THE OPEN MEETING LAWS OF THES STATE OF TEXAS. AND. ALL OTHER APPLICABLE LAWS THIS DAYOF 2018. IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first written above. 2010IH-10 W Seguin, Texas 78155 By: AK Name: Cheis KSAR Title: L2istrct MAAg PROGRESSIVE WASTE SOLUTIONS OF' TX, INC. D/B/A WC OF TEXAS STATE OF TEXAS $ $ COUNTY OF BLANCO $ INSTRUMENT was acknowledged before me on this 80 day ofrlerak2018, by Kyar behalfofsaid corporation. Dainet Waste Solutions ZH5N mgr ofProgressive ofTX, Inc., on (SEAL) Dtar Notary Publi, State ofTexas CITY OF BLANCO, TEXAS P.O. Box 1369 Burnet, TX 78611 By: CINDY PARKER Notary Public, State of Texas Comm. Expires 04-05-2021 Notary ID 131076501 the der Name: Macihazan Title: ay ATTEST: Name: VOaNCt KAw Titlé MMicAou CEPNEZ 00078184DOCX3)15 NEW BUSINESS ITEM #6 OF Citp of Blanco TEXAS P.O. Box 750 Blanco, Texas 78606 Office 830-833-4525 Fax 830-833-4121 STAFF REPORT: 11/8/22 DESCRIPTION: Approve an estimate of $24,121 for roof replacement and repair at City Hall ANALYSIS: For the last two years there have been water leaks from the roof at City Hall. In 2020 City Administrator Will Daves put in a claim to TML and was denied. Earlier this yearlalso submitted a claim from new damage that happened from a hail storm in March. This claim was also denied. The roof is well over 20 years old and the metal panels are not lined up, fasteners have broken off, and there is no "decking" underneath the roof. Because of a lack of decking (it's hollow under the roof) any' water that seems to seepi into the cracks of the roof! leak into the office. The awning in front of Cityl hall sags at the end (where the park begins). To avoid water damage at City Hall Staff would recommend that Elk Contracting be hiredi to fix and replace the roof at City Hall. In anticipation of this expense the Council set aside $50,000 for roof repair and general repair of City Hall. FISCAL IMPACT: $24,141.00 RECOMMENDATION: Staff recommends to Council that Elk Contracting be hired to fix and replace the roof at City Hall fora cost of $24,141. ESTIMATE Elk Contracting LLC 28786 US-281 N. Suite#103 Bulverde, TX 78261 IgeNCPACIgCgaLcON +12107016908 ntp/ekcontracingcom ELK CONTRACTING Roofing & Exterior Solutions Blanco City Hall Bill to Blanco City Hall 318 Pecan St Blanco, TX78606 Product or service 1. Roof Replacement Galvalume Metal Roof 1.) Tear off alll layers down tor roof studs 4.) Install synthetic underlayment 1" cap nails 5.) All new pipe flashing 6.) Clean up jobs site and haula away materials Ship to Blanco City Hall 318 Pecan St Blanco, TX 78606 Estimate details Estimate no.: 1013 Estimate date: : 10/13/22 Amount $17,150.00 2.) Install Ice & Water shield around all penetrations oft the roof. (valleys, pipe jacks, exhaust caps, chimneys, &r roof to wall 3.) Install 24-gauge pre-finished standing seamr roof system mechanically fastened and all trim and accessories 40-Year Prefinished Paint/Coating Warranty/ 25 Year Elk Contracting' Workmanship Warranty 2. Decking 3. Repair $5,691.00 $1,300.00 $24,141.00 Add 69p pieces of7 7/16 decking tor roof studs Remove/Replace porch post with concrete work. Inspect structure with possible change order. Total Note to customer Thank youf for considering ELK Contracting for your project. Project Manager: Jason Caffey 903-216-5513 bju NEW BUSINESS ITEM #7 OF BLAN Citp of Blanco TEXAS P.O. Box 750 Blanco, Texas 78606 Office 830-833-4525 Fax 830-833-4121 11/8/22 STAFF REPORT: DESCRIPTION: Discussion on how to administer Hotel Motel Funds (HOT taxes) ANALYSIS: HOT taxes come from the 7% tax that the City Collects (the state gets 6%1 for atotal of 13%1 tax) for night stays at hotels, bed and breakfast, STR, etc. HOT funds fluctuate from year to year and are sometimes difficult to predict. The City Administrator and Council generally predict revenue from the previous year. Iny year's past the City would provide the Chamber of Commerce 90% oft the HOT taxes (holding back 10% for administrative purposes) for them to payt their expenses and to distribute funds to various organizations that promote the tourism In previous years City Council gave the Chamber between $110,000 to $120,000 +1 for HOT taxes. In the 21' fiscal year that came down to $60,000 due to COVID and $72,000 for fiscal year 22'. For fiscal year 23' Council approved the same amount (tol be paid quarterly). The reason for this discussion is to make City Council aware of the surplus funds in the HOT taxes from the previous year. The City currently has $149,818.46 in additional funds that can be The amount collected in the 2021-22 year was $221,818.46. All HOT funds must be spent on products or events that promote tourism or puts "heads in beds." Does the City want to provide additional funds to the Chamber of Commerce (for them to distribute) or does the City industry. distributed or can be saved for future events. want tot try and distribute funds on their own. FISCAL IMPACT: $221,818.46 total funds. RECOMMENDATION: Staff recommends al hybrid approach where the City gives the Chamber about $100,000 per year and then looks at a distributing a majority oft the funds to help further tourism. The main basis oft this agenda item is to start discussion on fund distribution. Blanto Chember 11:20 AM 11/01/22 Accrual Basis HOT Funds Profit & Loss October 2022 Oct 22 Ordinary Income/Expense Income Income Totall Income Expense Admin Marketing & Advertising Ads Website Total Marketing & Advertising Total Expense Net Ordinary Income Net Income 18,000.00 18,000.00 3,700.00 6,995.66 1,062.91 8,058.57 11,758.57 6,241.43 6,241.43 Page 1 11:21 AM 11/01/22 Accrual Basis HOT Funds Balance Sheet As of October 31, 2022 Oct31,22 ASSETS Current Assets Checking/Savings HOT Funds 0422 Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Equity Retained Earnings Net Income Total Equity TOTAL LIABILITIES &E EQUITY 7,348.27 7,348.27 7,348.27 7,348.27 20,565.26 -13,216.99 7,348.27 7,348.27 Page 1 NEW BUSINESS ITEM #8 TextMyGov e0soSpre LE 104AM <Messages MyCity Whal is ther nearest address? Addr picture. notes lfnone. or uploada text NONE Details Road! Domage 123W EmStreet TextMyGov P.O. Box 3784 Logan, Utah 84323 435-787-7222 Partnership Proposal Wel haves submitted your roado damage report. Thank youl TeiiMessane Introducing TextMyGov 0 TextMyGov was developed to open lines of communication withl local government agencies and citizens. The system works 24 hours a day and easily connects with your website Using the regular messaging app on any smartphone, the smart texting technology allows the citizen to ask questions and geti immediate responses, find links to information on the agency's website, address problems, and other communication methods. report any issues and upload photos. According to thel Pew Research Center, 97% ofs smartphone owners text regularly. The technology analysts at Compuware: reported that 80 to 90% of all downloaded. apps are only used once and then eventually deleted by users. TextMyGov Solutions: Communicate, Engage, Boost Website Traffic, Track, and Work Communicate TextMyGov uses smart texting technology to communicate with citizens. Local government agencies can answer questions, send links toi their website, and provide details on garbage pickup, utility payments, city news, events, office hours, just toi name a few. Engage TextMyGov uses smart texting technology to engage with citizens. Citizens can easily report issues to any department, such as potholes, drainage problems, tall grass, junk cars. Thei issue reporting function can be customized for each department and their most commonly reported items. Agencies can engage citizens and ask specific guided questions regarding location, address, street name, and more. Ify your goal is to engage with citizens and get smart valuable data- You need TextMyGov. Boost Website Traffic nll TextMyGov uses smart texting technology to maximize a cities website. Citizens can text in keywords like festival, parking, ticketing, meeting, sporting event, etc. The smart texting technology can answer the question or send al link from the city's website with additional information. Local government agencies spend thousands of dollars each year on their website. TextMyGov is the best way tol benefit from that investment. Ifyour goal is tol benefit from your website investment- You need TextMyGov. Track TextMyGov uses smart texting technology to track and record all thei information that is sent in. Agencies can track the cell phone number, date, and time ofe every request. Ify your agency wants to be compliant with FOIA- You need' TextMyGov. Work Smart texting uses detailed information to track a citizen's request or create a work order. Work orders and requests can be generated and completed. Smartte texting allows you to easily collect information like name, location, street address, and allows the user to upload a photo. Ify your agency wants to track real requests and real work orders submitted by ai real cell phone number- You need' TextMyGov. Implementation Getting Started After the execution of the basic: service agreement, aj project manager will be assigned to assist the client through implementation. Al local phone number willl be obtained for use with TextMyGov. Configuration The project manager will work with the client to customize interactive responses, create automation flows, and keyword lists. Training will be provided on how to quickly create and edit data. Media Kit Advertising materials willl be provided to the client, including an infographic for the website and downloadable flyer for social media and other communication methods used byt the agency. Unlimited Training and Support After initial implementation and training, unlimited on-going support isi included. Our experts are available M-F 6am-5pm MST. Subscription Cost Breakdown This quote represents as subscription to' TextMyGov with an initial TERM of two years. The agreement is set to automatically renew after the initial TERM. Support and services fees may increase in subsequent years, but will increase no more than 5%] per year. See below for thej package price and other details: Terms and conditions can be printed and attached as Exhibit A or viewed at wICexMAAkontems Prepared for: City of Blanco 300 Pecan Street Blanco, TX 78606 Package TextMyGov Package includes: Prepared by: TextMyGov P.O. Box 3784 Logan, UT 84323 Package Price $3,200 Billing Annual TextMyGov Web-Based Software Local Phone Number Short Code Number (for outgoing messages) Unlimited' Users Unlimited Departments Unlimited Support for Every User 10G GBI Managed online data storage 25,000 Text Messages per year Implementation/Serup Fee $1,600 One Time First Year Annual Total (First Year): $4,800 Total (Ongoing): $3,200 Notes: This isat two-year contract.. After the initial twoy years, the contract can be canceled by providing 60-day written notice. 2. After the initial two-year contract, the agreement will revert to a year to year. Customer is required toj put Text My Gov widget on the Agencies Web. Home page. 4. This agreement and pricing were provided at the customer's request and are good for 30 days. , Customer is required top provide copy ofW-9 Additional Services TextMyGov provides additional applications and services that can be purchased as part of the' TextMyGov solution. These can be added toi the customer's annual* cost, upon request. Enhanced Media & Care Package - Marketing materials and expert implementation toj promote and optimize TextMyGov, see us here for additional information- tps/texmygov.com/emancmelaar, Price based on Annual Population Additional Storage - Each unit of storage contains an additional 100 GB. $250 Annual Additional text messages : Additional text messages can bej purchased at Price based on Annual any time. ($750 for 100,000), ($550 for 50,000), ($300 for: 25,000) amount of text messages Agreement Confirmation Implementation Team Information Name: Title: Email: Office Phone: Cell Phone (Required): Implementation Team Information Name: Title: Email: Office Phone: Cell Phone (Required): Widget Contact Name: Title: Email: Office Phone: Celll Phone (Required): (This personi isr responsible for placingt the TextMyGov widget (see options Widget TextMyGov! Support) ont the agency's website within 60 days of the agreement: signature. The TextMyGov widget will remain ont the agency's website for the duration oft thea agreement. Ift the widgeti is not place ont the City/County website within 60 days, the Agency agrees top pay ana additional $1,0001 towards setup costs (this ist to cover TextMyGov/'stime). Billing Information Billing Contact Name: Title: Email: Office Phone: Address: (Please attach copy ofW-9 or Tax Exemption form.) Agreement Signature Name: Title: Date: Signature: Twilio Contact Authorization Twilio Authorized Contacts Employee Name (1): Email: Business Title: Job Position: Phone Number: Employee Name (2): Email: Business Title: Job Position: Phone Number: Iconfirm that my nominated: authorized representatives agree to be contacted by Twilio.