February 4, 2025 Regular Meeting 12:00 Noon City Commission Chambers 2775 Garrison Avenue Port St. Joe, Florida TUTION 1838 THE FLORIDA CONSTITUTION 1922 Birthplace of the FLORIDA CONSTITUTION Gop WE TAUR City ofPort St. Joe Rex Buzzett, Mayor-Commissioner Eric Langston, Commissioner, GroupI Steve Kerigan, Commissioner, Group II Brett Lowry, Commissioner, Group III Scott Hoffman, Commissioner, Group IV [AIl persons are invited to attend these meetings. Any person who decides to appeal any decision madel by the Commission with respect to any matter considered at said meeting will need ar record of thej proceedings, and for suchj purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is tol be based. Thel Board of City Commission oft the City of Port St. Joe, Florida will not] provide a verbatim record of this meeting.] BOARD OF CITY COMMISSION Regular Public Meeting 12:00 Noon February 4, 2025 Call to Order Consent Agenda Minutes Regular Meeting 1/21/25 Workshop Meeting 1/28/25 Pages 1-6 Page 7 City Engineer Update City Attorney Update Old Business City Projects New Business Pages 8-9 Centennial Bldg. Fee Waiver Request Bay Area Choral Society First United Methodist Church Pages 10-14 Page 15 Page 16 Page 17 Downtown Water System Improvements- Change Order #2 Change Order #1- Centennial Drive Paving Quote Public Works Update Surface Water Plant Update Wastewater Plant Update Finance Director FEMA- Update Grants Reimbursement- Update Code Enforcement Police Department Camera Contract City Clerk Grants- Update Demo Request- 215 10th Street, Parcel # 05088-000R Pages 18-19 Page 20-21 Page 22-23 Citizens to be Heard Discussion Items by Commissioners Motion to Adjourn MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD. AT 2775 GARRISON AVENUE, January 21, 2025, at Noon. The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also present. CONSENT AGENDA City Manager Jim Anderson updated the Commission on the inclement weather and noted that a State of Emergency had been declared by Governor DeSantis for Winter Storm Enzo. A Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to close City Hall at 2P.M. today, remain closed through Wednesday, and allow all non-essentials personnel to leave work at 2 P.M. today due to the State of Emergency. All in favor; Motion carried 5-0. Minutes Al Motion was made by Commissioner Lowry, second by Langston, to approve the Minutes of the Regular Meeting of January 7, 2025. All ini favor; Motion carried 5-0. Planning Board Recommendations Development Order and Special Exception Request to Utilize the Alley and for a replat for a Small Subdivision from 11 lots to 13- Rish Family Plaza, Parcels 04830-008R through 04830-016R Ray Greer, the. Applicant's Representative, reviewed the changes that will be made by this request. Commissioner Lowry stated that he would be abstaining from the vote because he has a business relationship with the developer. Form 8B Memorandum Of Voting Conflict For County, Municipal, and Other Local Public Officers was completed by Commissioner Lowry and is attached as Exhibit A. Robert Branch shared his thoughts on this issue. AI Motion was made by Commissioner Hoffman, second by Commissioner Kerigan, to approve the Development Order and Special Exception Request. All in favor; Motion carried 4-0 with Special Exception Request to the Sign Regulations - Johnson Realty Development Inc., 3155E. Charlie Johnson, representing Johnson Realty Development, explained his request for the Special A Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to grant the Special Exception Request. Motion carried 4-1 with Mayor Buzzett voting no. Commissioner Lowry abstaining. Hwy. 98, Parcel #04560-050R, The Pink Flamingo Hotel Exception Request for the sign. City Engineer Due to Winter Storm Enzo, Mr. Baxley was unable to attend the meeting, and Mr. Anderson shared the following information for Mr. Baxley. 1 City Street Resurfacing This project is ready for construction. City Government Complex Mr. Baxley received a response from the architect on January 13, 2025, regarding the building layout. He expects to have the revised layout within the next two weeks. Monument Avenue The first lift of asphalt is complete, Downtown Utilities Phase 2 L&Khas restarted work. They provided a revised schedule on January 20, 2025. Dewberry will be reviewing the schedule with the City and meeting with the contractor to discuss a Change Order for additional time. HMGP Grant Dewberry is awaiting a response from FDEM. Avenue C and Battle Street Intersection Dewberry recommends awarding the bid to North Florida Construction in the amount of $87,100. Victoria. Avenue Bridge This project is out for bid. City Attorney Ordinance 616 Annexation Request - First Reading and Request to Notify the County and Advertise Al Motion was made by Commissioner Kerigan, second by Commissioner Hoffman, to have the First Reading of Ordinance 616, Notify the County, and Advertise the Ordinance. Robert Branch shared his opinion on this issue. All ini favor; Motion carried 5-0. Attorney McCahill read Ordinance 616 by Title only. Old Business City Projects Mr. Anderson noted that projects are back on track after the holidays. New Business Clark Smith, City Lobbyist - 2025. Legislative Request 2 Mr. Smith participated by telephone due to the inclement weather. After discussion, consensus was tor request Legislative assistance for renovations to the City Sewer Plant, City Office Complex, Road improvements, and a bathroom at Core Park. Centennial Building Fee Waiver, Request-. Jr. Service League AI Motion was made by Commissioner Lowry, second by Commissioner Kerigan, to grant the Fee Waiver Request to the Jr. Service league. All in favor; Motion carried 5-0. Career Source Gulf Coast Lease. Agreements Incubator Building A Motion was made by Commissioner Lowry, second by Commissioner Langston, to sign a new three year Lease for the Incubator Building. All in favor; Motion carried 5-0. Washington Gym and. Surrounding Grounds A Motion was made by Commissioner Hoffman, second by Commissioner Langston, to sign a new three year Lease for the Washington Gym and Surrounding Grounds. All ini favor; Motion carried 5- 0. Public Works - John Grantland RFP 2024-24. Avenue Cand Battle Street Intersection Al Motion was made by Commissioner Langston, second by Commissioner Kerigan, to award RFP 2024-24 to North Florida Construction Company in the amount of $87,100. Alli in favor; Motion carried 5-0. Surface Water Plant Mr. McClamma was unable to attend the meeting due to illness. Mr. Anderson shared that the plant was preparing for inclement weather, they are hoping for the best but preparing for the worst. Mr. Pettis stated the plant was preparing for the weather tomorrow and noted there is 3'9"of Wastewater Plant = Kevin Pettis freeboard in the pond, Plant Evaluation Workshop January 28, 2025, at 11:00A.M, Mr. Pettis reminded the Commissioners of the Workshop and noted that FDEP has been invited to attend as well. Finance Director - Mike Lacour FEMA Update The FEMA Representative has confirmed this is still in the final review stage. Grants Reimbursement Update Mr. Lacour continues to work on reimbursements. 3 Code Enforcement substandard housing. Canine Policy Mr. Anderson noted there is not a lot of new activity. Work continues on derelict vehicles and Police Department - Chief Richards AI Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to approve the Mayor Buzzett shared of the vandalism damage to the bathroom on Reid Avenue and Commissioner Langston noted the vandalism that has been done to the bathroom at the Washington Gym. Canine Policy. All in favor; Motion carried 5-0. City Clerk - Charlotte Pierce compliance and funding possibilities. Citizens to be Heard issues with the Commission. Discussion Items by Commissioners discuss with the Commission. will take care this request. meeting at 1:50 P.M. Approved this Clerk Pierce shared there have been no changes in grants and City Staff continues to work on grant Nick DiLallo, Glenn Kesterson, Marvin Davis, and Eddie Fields shared their thoughts on various Neither Commissioners Langston, Lowry, Kerigan nor Mayor Buzzett had any additional items to Commissioner Hoffman asked if the Biden Sign on First Street could be taken down. Mr. Grantland There was no additional business to come before the Commission and Mayor Buzzett adjourned the day of 2025. Rex Buzzett, Mayor Date Date Charlotte M. Pierce, City Clerk 4 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME--FIRST NAME-MIDDLENAME MAILINGA ADDRESS CITY Port St. Joe, FL 32456 DATE ONV WPICHV@TEOCCURRED 121/30a5 NAME OFE BOARD, COUNCIL, COMMISSION, AUTHORITY, ORC COMMITTEE Port St., Joe Board of City Commissioners THEE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICHISERVE ISAUNITO OF: E CITY NAME OFF POLITICAL: SUBDMISION: MYPOSITIONIS: Lowruy Brett Chccles 134 GwfLoost Lirdle COUNTY Gulf OCOUNTY DOTHERLOCALAGENCY a ELECTIVE a APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. Ita applies to members of advisory and non-advisory bodies who are presented with a voting conflict of Your responsibilities under the law when faced with voting on a measure in which you have a conflict ofi interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before interest under Section 112.3143, Florida Statutes. completing andi filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on ar measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); tot the special private gain or loss ofa relative; ort to the special private gain orl loss of a business associate. Commissioners of community redevelopment agencies (CRAS) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation from votingi in that capacity. are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting int the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKENI by publicly stating tot the assembly the nature ofy your interest int the measure on which) youa are WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the abstainingi from voting; and minutes of the meeting, who should incorporate thet form int the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, IF YOU INTEND TO MAKE. ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE You must complete and file this form (before making any attempt toi influence the decision) with the person responsible for recording the whether orally ori in writing and whether made by you or at) your direction. TAKEN: minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CEF FORM 8B-EFF. 11/2013 Adopted by referencei in Rule 34-7.010(1)(), FA.C. PAGE1 5 APPOINTED OFFICERS (continued) Acopy oft thet form must be provided immediately to the other members of the agency. Thef form must be read publicly att the next meeting after the formi isi filed. IF YOUI MAKE NOA ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION. AT THE MEETING: Your must disclose orally the nature of your conflict int the measure before participating. agency, andi the form must. be read publicly at the next meeting after the formi is filed. Your must complete the form and filei ity within 15 days after the vote occurs with thep person responsible for recording the minutes of the meeting, who musti incorporate the form ini the minutes. Ac copy of the form must be provided immediately tot the other members oft the DISCLOSURE OF LOCAL OFFICER'S INTEREST BmtCLoury (a) Ar measure came or will come before mya agency which (check one or more) inured to my special private gain or loss; inured tot the special gain or, loss of my business associate, inured tot the special gain or loss of my relative, inured tot the special gain or loss of whoml lam retained; or inured tot thes special gain or loss of hereby disclose that on_ I2st 2025: Cmant Bisk, y which ist the parent subsidiary, or sibling organization ors subsidiary ofa a principal which has retained me. (b) The measure before my agency and the nature oft my conflicting interesti int the measure is as follows: Ihec business pwasA-An If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, whoi is also an attorney, may comply with the disclosure requirements oft this section by disclosing the nature of thei interest in such a way ast to provide the public with notice oft the conflict. Date Filed po2s Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES $112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, ORA CIVIL PENALTY NOTTO EXCEED $10,000. CEF FORME 8B -EFF. 11/2013 Adopted by referencei inF Rule 34-7.010(1)(), FA.C. PAGE2 6 MINUTES OF THE WASTEWATER PLANT EVALUATION WORKSHOP FOR THE BOARD OF CITY. COMMISSIONERS FOR THE CITY OF PORT ST. JOE FLORIDA, HELD IN THE COMMISSION CHAMBERS, 2775 GARRISON AVENUE, JANUARY The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, Chief. Jake Richards, Kevin Pettis Wastewater Plant Manager, and Joe Harris Wastewater Plant Chief Operator were also present. Commissioner Langston was absent. The purpose of the Workshop was the presentation by Baskerville-Donoyan Engineers of their evaluation of the 28, 2025, AT 11 A.M. Wastewater Plant. Call to Order Mayor Buzzett welcomed those attending the meeting. He noted that an invitation was extended to the Florida Department of Environmental Protection, and no response was received from them. No one from the pubic attended the Workshop. Wastewater Plant Evaluation Tyler Lee and Jake Wiesner, representing Baskervlle-Donoyan, reviewed the documentation provided fori the Tasks 1 through 7 of the Port St. Joe Wastewater Treatment Facility Improvement Plan Schedule were Questions and concerns about the Wastewater Plant were discussed, the Consent Order From FL DEP, and Consensus was to continue seeking funding sources, provide al letter to entities that can resolve the situation, Agenda. reviewed. the lack off funding to comply with the Order. and have a meeting with governmental entities that can help with the problems. Mayor Buzzett adjourned the Workshop at 12 Noon. Approved this day of 2025. Rex Buzzett, Mayor Date Date Charlotte M. Pierce, City Clerk Current City Projects 2/4/25 Maddox Park Drainage- Need more info. from engineer to bid and direction Lighthouse Complex Sleeping Beauty Rehab- The bid has been awarded Monolith Construction and the State has approved the modified plans. Sewer Rehab. CDBG-DR- Grant Funding Approved 5/21, Grant Agreement Received, The CCTV work is complete and Anchor Engineering is working on the rehab/replacement plans. L& K Contractors have been awarded the Lift from the Board. Construction is underway. Station Rehab bid on 8/20/24. Long Ave. Paving- Resurfacing the road is underway. Beacon Hill Sewer- The Lift Station is Operational & the Collection System is 9/15/23 Dewberry tasked to Survey & Topo the new City Hall Complex with Conceptual Plan options. Dewberry has now been tasked to handle the Civil Engineering and permitting. MLD has been tasked for the Architectural 9/26/23 Dewberry tasked to work on the Expansion of Zone 3 at the WW Sprayfields. The bid was awarded to North Florida Construction on 4/16/24 to clear the property. The clearing is complete and City staff is laying the Downtown Waterline Replacement Phase II- The SRF Funding has been approved and the bid has been awarded to L& K Contractors. Construction 2/11/24 A Task Order was signed with Dewberry to survey the alley between Bay & Harbor Street for potential stormwater improvements. The survey is complete and we are waiting on the H & H Study to determine the Allen Memorial Paving SCOP Grant. The Project was awarded to Roberts & built. City staff is installing the taps. Services on 10/15/24. pipe. began on 9/30/24. best course of action. Roberts on 9/17/24. Construction is underway. 8 Monument Ave. Paving from 19th Street to Allen Memorial. The project was awarded to Roberts & Roberts on 9/17/24. Construction is underway. 3/19/24 A Task Order was signed with Dewberry to design the $1.5 M Legislative Approp. for multiple roads to be paved. The Bid was awarded to Roberts & Roberts on 11/5/24, CEI Services was awarded to SCE on 1/7/25 Workforce Board Bldg. Roof Replacement. Signed a MOU with the County to complete the project. The work is set to begin the week of 2/6/25. Cabell Drive Ditch Cleaning- Staff will attempt to clean the ditch utilizing City Ave C& Battles Drainage mprovements- The bid was awarded to North and we are. Awaiting FDOT approval to begin paving. Equipment after the Sprayfield Project is complete. Florida Construction on 1/21/25 Since 1989 Bay Area choral society (BACS) has been committed to providing choral musical excellence in Franklin and Gulf counties. Our volunteer chorus features local accomplished musicians who have joined our ranks for the past 40 years. Our mission is to both entertain and educate our audiences. With music and narrative we expose them to various genres and eras of music. We strive to provide the highest quality BACS performs conçerts twice a year in Franklin County at the Trinity Episcopal Church in Apalachicola and Gulf County at the first United Methodist Church in Port St. Joe in December and Spring. Beginning 2024 we introduced a Children's Concert for 300 students from Franklin and Gulf County schools performed at the United Methodist Church during the school day. This concert was well received by the students and teachers attending. BACS members enthusiastically look to more of these concerts to help expose Franklin and Guly county students to the benefits and Importance of music in our lives. Our Director, Dana Langford, always gives a special learning presentation to the students with their involvement. BACS is a 501(c)3 tax exempt organization. We do ask for a donation of $20 for adults and $5 for Children. Our Children's concert are free. Monies from the concerts go towards the cost of the concerts. While our choral singers are volunteers the musicians used to enhance our concert quality are paid performers. Below is an example of our concert costs. performances and educational experiences. Budget: Spring 2024 Music arrangements by Ed Hogan Instrumentalists- Conductor Music Soundwideolignts Playbill Marketing Printing - posters/tlyers Banner - PSJ Radio Newsprint TV Social Media ads $5000 $5000 1500 1000 600 2400 $15,500 To include: Franklin, Gulf, Bay, Wakulla & Leon counties 300 200 1000 800 800 200 D $3,300 $18,800 Grand total Because the Methodist Church in PortSt Joe is undertaking renovations BACS is seeking the use of the Centennial Building for the concerts. We would use the building March 27, Thursday 6pm for a rehearsal and March 28, Friday for the 9:30 Children's concert and the We ask that the user fee for the building be waived for these days. Any assistance we receive to help alleviate concert costs are most 6p pm performance. appreciated by our members. Sincerely, ASAL5s Elizabeth Sisung, , President Bay Area Choral Society 627 Highway 98, Eastpoint, FI 32328 sisung@lairpointnet 850-670-8261 AGREEMENT FOR TEMPORARY USE OF CENTENNIAL BUILDING CITY OF PORT ST. JOE, FLORIDA NAME OF INDIVIDUAL OR ORGANIZATION ENTERING AGREEMENT (HEREIN KNOWN AS USER):, Bay Apea ShonSorict -HrabdtSicug resiisn STREETA ADDRESS: 627 Nwy 98 CITY: Fastpoint STATE: L ZP:32328 TELEPHONE: 856-670-326 EMALSisana a Snirpintnet DATE(S) REQUESTED:. Maneh22,28 TIME(S) OF EVENT 3/27 Gpni3kx gamy TYPE OF EVENTI IN DETAIL: Choral Cobest wath nsthums Sermmpmnimest PROPOSED # OF PEOPLEATTENDING EVENT: 3/R7-35 BACS 3/9 - 305 cash Sonset Gem f Bginbers Please check thet following boxes that apply to your event: Alcohol Artists/Vendors 4 Tax Exempt Inc consideration oft the mutual covenants and conditions contained! herein, thel Board of City Commissioners of the City of Port St. Joe, Florida, a municipal corporation (herein known as "City"), agrees to make AIl Usèrs be advised that the Board of City Commission does not rent this facility to organizations for extended periods of time. Rentals are on a temporary basis only, and Users are urged to make other available the Centennial Building to User on1 the date(s) setf forth above. arrangements as soon as possible. 1.1 The Citys shall: a. Furnish light, heat, and water by means of appliances installed for ordinary purposes, but for no other purposes, Interruptions, delays, or failure to furnish any of the same,. caused by anything! beyond the control of the City Commissioners, shall not be charged to the City b. Not bei responsible for damages, accidents, or injury that may happen to the User ort their agents, servants, employees, spectators, or any and all other participants and/or property from any cause whatsoever, arising out of or resulting from the above-described activity Reserve the right, in the exercise of its discretion, to rescind ànd cancel this agreement at any time when the purpose or purposes for which the premises herein described arel being used andi intended tol beu used, shalll be obnoxious ori inimical to thel best interest oft the City; d. The activities ofi the City have priority, and the City reserves the right to alter this schedule of Port St. Joe. during the period covered by this agreement. anything herein contalned notwithstanding. by notifying thei renting party 48 hours prior to a scheduled event. Take the premises as they are found att the time of occupying by the User. Remove from the premises within twenty-four (24) hours following the conclusion of the contracted activity all equipment and materials owned byt the User. The City assumes no 2. The User shall: liability for the User's equipment and materials. CENTENNIAL BUILDING RENTAL AGREEMENT! 1Z vii. Keys must be retumed to City. Hall no later than 12:00 p.m. (noon) the day after the event. If the event occurs on a weekend, there is a drop box behind City Hall where the keys can be returned. AlI buildings are inspected by a city employee prior to, and after each event. Items noti foundi in satisfactory "*Deposits will not be returned on cancellations uniess requested 30 days before the scheduled rental** condition after the event wilir result in at forfelture of the deposit. 6. Acknowledgement: a. This agreement will not be binding upon the City until occupied and approved by theCity b. Itisu understood that the City, as used herein, shall include the employees, administrators, the State of Florida and the United States of America, do hereby solemnly swear or affirm that! lam not a member of an organization or parly with believes in or teaches, directly or indirectly, the overthrow of the Govemment of the United States or of Florida! by force or violence. Furthermore, the organization that I represent subscribes to the above dEMfintials) My signature on this document ensures that I am the person responsible Commissioners. agents, and City Commissioners. C. , Flisakgff-Sisuus (person requesting permit), a citizen of statements of loyalty. fori this entity. Elizabeth Sisune User Printed Name h SKCn Usér Signature an (5,3035 Date For Office Use Only Approving Authority Date CENTENNIAL BUILDING RENTAL AGREEMENTI 13 ACORD CERTIFICATE OF LIABILITY INSURANCE DATEL (MMDDAYY) 1/10/2025 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED IMPORTANT: Ift the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. IfS SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. As statement on REPRESENTATIVE ORI PRODUCER, AND THE CERTIFICATE HOLDER, this certificate does not confer rights tot the certificate holder inl lieu ofs such endorsement(s). PRODUCER Acentria Insurance- Apalachicola 61 Avenue E. Apalachicola FL: 32320 INSURED Bay Area Choral Society INC 627 USH Hwy 98 Eastpoint FL32328 COVERAGES INSR LTR NAME CONTACT Mary Gandy PHONE. AGNO.E 228-215-0559 ADDRESS: HAL maygens/@-sentiacon FAX (AICNol INSURERISIA AFFORDING COVERAGE NAIC# 25895 License: L100460 INSURERA: United States Liability Insurance Company BAYAREA-23 INSURERB: INSURERC: INSURERD: INSURERE: INSURERF: CERTIFICATE NUMBERET71546494 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIGY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR ÇONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE. AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCHF POLICIES. LIMITSS SHOWNI MAY HAVEE BEEN REDUCEDI BYF PAIDCLAIMS. TYPEC OFI INSURANCE A COMMERCIAL GENERALUABILITY GLAIMS-MADE OCCUR GEN'L. AGGREGATE LIMITA APPUESF PER: POLICY PRO- JECT OTHER: AUTOMOBILELABILITY ANY AUTO OWNED AUTOSC ONLY AUTOSO ONLY UMBRELLALIAB EXCESSLIAB DED RETENTIONS WORKERS COMPENSATION ANDE EMPLOYERS" LIABILITY AMMPROPRIETORPARINEREXECUTVE IN NIA PICAMMAERCXCNLOIDN (Mandatory inN NH) lfyes, describe under DÉSCRIPTION OF OPERATIONS! below ADDL INSD SUBR wVD I POUCYNUNEER NPP1613523B POLICYEFF POLICYEXP 9/1/2024 9/1/2025 EACHOCCURRENCE UMITS $300,000 DAMAGET PREMISES TORENYED Eas occurence) $100,000 MEDE EXP( (Anys onep persont. $5,000 PERSONAL 8A ADVI INJURY $300,000 GENERALAGREGATE $300,000 PRODUCTS- COMPIOP AGG $Included (Ea COMBINED accident). SINGIELIMIT $ BODILYI INJURY (Per person) $ BODILY INJURY (Per accident)! $ PROPERIYDAMAGE Pera apcident) EACHOCCURRENCE AGGREGATE PER STATUTE O EL.EACHA ACCIDENT E.L.D DISEASE-EAEMPIOYE ELI DISEASE-P POUCYLMET LOC SCHEDULED AUTOS NON-OWNED AUTOSO ONLY OCCUR CLAMS-MADE DESCRIPTION OFC OPERATIONS LOCATONS/VENCIES (ACORD1 101, Additional Remarks Schedule, maybea attachedifmore space is required) City ofF Port St. Joei isr named as Additional Insured inr regards tot the General Liability Policy per written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF1 THE ABOVE DESCRIBED POLICIES BEC CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCEWITHTHEP POLICY PROVISIONS. AVTIORKIDREPECTAIVE CLLMEKK City of Port St. Joe 305 Cecil G Costin Sr. Blvd Port St.. Joe FL: 32456 01988-2015. ACORD CORPORATION. Allr rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 14 FIRST UNITED METHODIST CHURCH OF PORT ST.JOE P.O. Box 266 Port St. Joe, Florida 32457 850.227.1724 FIRST UNITED METHODIST CHURCH OF PORTST.JOE January 30, 2025 Rev. Dave Barkalow Senior Pastor RE: Use of Centennial Building from February 16, 2025 thru April 27, 2025 Attn: Jim Anderson, City Manager City of] Port St) Joe P.O. Box 278 Port St. Joe, FL32457 Jim, Due to our scheduled construction for the First United Methodist Church (FUMC,)t the contractor is proposing to begin with the Great Hall and demolition of part of the old church footprint. We would like Wewould be responsible for setting up, taking down, and cleaning up after ourselves. Ifyoul havea any scheduled events we need to work around, please let us know- and particularly ift the Cityi is being Sorry for the short notice, but we have been trying to set some schedule for quite a while and seems like we use the Centennial Building to hold our Sunday services starting February 16. compensated for the use. are beginning to consolidate aj plan. We would appreciate your consideration in allowing us to use the facility. Sincerely, ER T Dave Barkalow Pastor CC: Bob Bulger-Rebuild Chair bulgerbk@ymail.com Rex Buzzett - Mayor PSJ BU/ZNXOlEhcmilcom 15 EJCDCE ENGINEERS DOCUMENTS JOINTO COMMITTEE CONTRACT Date of Issuance: Owner: City of Port St.. Joe Contractor: Engineer: Dewberry Engineers Inc. Change Order No. 2 Effective Date: Owner's Contract No.: Contractor's Project No.: Engineer's Project No.: 50146280 Contract Name: Project: Downtown Water System Improvements Phase 2 The Contract is modified as follows upon execution of this Change Order: Description: Contract time extension of 19 days. Attachments: [List documents supporting changel CHANGE IN CONTRACTI PRICE CHANGE IN CONTRACT TIMES Inote changes in Milestones if applicable] Original Contract Price: $2,111,847.00 Original Contract1 Times: Substantial Completion: April 11, 2025 Ready for Final Payment: May 11, 2025 days or dates [Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change Orders No.. 0 to No.. 1: $118,896.26 Orders No. to No.. Substantial Completion: Ready for Final Payment: days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: April11,2025 Ready for Final Payment: May 11, 2025 [Increase] [Decrease] of this Change Order: Substantial Completion: April 30, 2025 Ready for Final Payment: May 30, 2025 Contract Times with all approved Change Orders: Substantial Completion: April 30, 2025 Ready for Final Payment: May 30, 2025 $1,992,950.74 days or dates [Increase] [Decrease) of this Change Order: days or dates Contract Price incorporating this Change Order: $ By: Date: applicable) By: Title: days or dates ACCEPTED: Contractor (Authorized Signature) PÉCOAMENDER Engineér (ifr required) 12635 ACCEPTED: Owner (Authorized Signature) By: Title Date By: Title Date Titlès Thas. MNdL Approved by Funding Agency (if Date: 16 EJCDC' C-941, Change Order. Pagelof1 Prepared and published 2013 by the Engineers. Joint Contract Documents Committee. CHANGE ORDER PROPOSAL oberts and oberts, inc. 3 husses Metrmsolien vd 1MShees Sins 5 DATE: TO: ATTN: FROM: 01/16/25 Dewberry Engineers Joshua Stephens ROBERTS ANDI ROBERTS, INC. PROJECT: Monument. Avenue CHANGE PROPOSAL NUMBER: REASON FOR CHANGES: REVDF PLANS: DATED OTHER: SHEET(S)NO. OWNERI DIRECTIVE UNFORESEEN CONDITIONS DESCRIPTION: OF CHANGES: Intersecting this project. COMMENTS: 1.F Reclaim and repave Centennial Drivef from thei intersection of Gautier Memorial tot the edge oft the reconstructedi tumout at/ Allen Memorlal Way. 2. Request additional days be added tot the contract toa allow for coordination! between the City Streels Resurfacing project to eliminate rework atr roadways Reference Allen Memorial wayf for the turnout recionstruction area. WORK ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 10" RECLAIMEND ASPHALT BASE COURSE SUPERPAVE. ASPHALT, TRAFFICB PAINTED PAVEMENT MARKINGS, FINAL SURFACE THERMOPLASTIC, WHITE,SOLID, 24" THERMOPLASTIC, WHITE, MESSAGE EXTEND SUBSTANTIAL COMPLETION DATE TO 3/6/2025 EXTEND FINAL COMPLETIONI DATE TO 4/17/2025 820.00 SY 118.00 TN 1.00 LS 18.00 LF 1.00 EA 1.00 EA 1.00 LS $ 10.00 $ 8,200.00 $ 148.50 $ 17,523.00 $ 150.00 $ $ 23.00 $ $ 287.50 $ $ $ 150.00 414.00 287.50 $ $ $ 26,574.50 TOTAL: NOTES. 1. items will be billed! based on actual unitsi installed as per the contract. 2. Thermoplastic: striping and message is the stop bar and STOP lettering for the intersection at Gauttier Memorial Lane. 3. Contract extension request is explained int the descriplion of changes, items #2. Dates match those established int the Allen Memorial Way SCOP project. REQUESTED CONCURRENCE ENGINEERI ICEI (IFF REQUIRED) FAKLNEEL TITLE 124-25 ACCEPTANCE Brian Strickland Brian Strickland, Roberts andR Roberts, Inc. ESTIMATOR TITLE 01/16/24 OATE OWNER ORR REPRESENTATNE TITLE DATE ALTHORIZATION FOR DEMOLITION AND REMOVALOF STRUCTURE ANDHOLDHARMLESS: AGREEMENT Ithe undersigned an the legal owner of the real property described herein. and as such have the authority to sign this document. The real property described. as: 210 10* Street, Parcel #05088-000R INVESTMENT BLK 51 MAPSOA 215 CITY OF PORT ST Joe LOT 15 ORB 51/498 FR PARKER ORB 742/391 FR GMH Ihereby authorize the City of Port St. Joe. Florida toj perform, or cause to be pertormed by outside contract, the demolition and/or removal of any structures and improvements on the real property described herein. Ifurther understand that I will be solely responsible to pay all costs associated with the demolition andior removal of all structures and improvements on the above-described real property and that if not promptly paid. a lien will be recorded on the said real property which will remain until paid in full. Upon the consideration of the City of Port St. Joe overseeing the relocation, the undersigned does hereby agree to indemnify, hold harmless and defend the Cily of Port St. Joe from any and all actions or causes of actions, which may result from the demplition andior removal ofany and all structures and improvements on the real property described herein. DeerkvINES WITNESS WHEREOF I have hereunto set my hand and seal this IZ. of Gordon Fraser & phglae bnng ARaser.Chers B- Signed, sealed and delivered in the presence of: Lu Withess Signalure pAU - Witess Signalite 18 State ofFlorida County ofGulf hereby certify that on this day, before me, an officer duly authorized to administer oaths, and take acknowledgments, personally appeared Rei Pittman, known to me to be the persons described in and who executed the foregoing instrument, who acknowledged before me that he executed the same, thatlrelied upon the following form(s) ofi identification of the above-named person: (Personally known to me: )Florida ID/Driver License number WITNESS my hand and official seai in the County and State last aforesaid this ITh day of DREATn_2024. - Notary Public ApriDT Thompson Comm.: HH 153883 My Commission Expires: July 14,2025 19 FINANCE PROPOSAL DATE: 01/15/2025 standard credit approval process. CUSTOMER: VENDOR: ASSET: AMOUNT: PAYMENTS: lamp pleased toc offery yout this quotef fory your project. Confirmation oft thef financing transaction iss subject tot the satisfactoryo completion ofo our City of Port St. Joe Police Department BlueBird See Quote #: 2081 $124,520.44 60 Monthly 6layo0-s255400/Nomn 5 Annual ($1buyout)= $29,490.00/Year To proceed with final credit approval and documentation, please have the authorized signor complete the following: SIGNOR FULLI NAME AND TITLE: EMAIL: DIRECTI PHONE: SIGNATURE: *Email signed proposal to branruredeanyrincon Account Executive: Brian Ruff Email: branrufedeasylincon Mobile: (716) 534-4772 20 Verkada January 18, 2024 Verkada Inc. 406 E. 3rd Ave San Mateo, CA 94401 To whom it may concern: Verkada Inc. ("Verkada") has built a unique end-to-end, cloud managed security platform for monitoring and managing physical security. The Verkada integrated platform offers comprehensive solutions across video security (cameras), access control (door controllers and readers), environmental sensors (air quality monitoring), alarms (wired and wireless sensors, wired alarm panel, and wireless hub, as well as packaged monitoring offerings), visitor management, mailroom management, and video door intercoms. This platform includes a number of unique features, such as up to 365 days of continuous on-camera storage, a full range of indoor and outdoor cameras with night vision (dome, mini, bullet, split, and fisheye models), infrared LED isolation on 4K dome camera models, an offline mode that allows a user to view live streams via a viewing station even in the event of an internet outage, and security screens for visitors. Verkada provides native integration across all of those applications, including security cameras, access control, environmental sensors, alarms, visitor management, mailroom management, and video intercoms. Verkada is the only manufacturer of cloud-managed physical security solutions with all of those features. These products are designed, manufactured, and sold exclusively by' Verkada through our partner resellers, and Verkada holds various intellectual property rights in and to its products. Ify you desire additional information, details on Verkada's products and services are available on our website at ntps/wwwyenadacom, You may also review our most Thank you for your interest in our products we look forward to working with up to date list prices at https//www.yerkada.com/Ppricing, you. Best regards, Brandon Davito SVP Product and Operations zl Grants Updated- 2/4/25 Title Amount Status NWFWMD/NERDA $971,850 Draft Stormwater Master Plan Complete. Water Quality portion is Hazard Mitigation. Elevation of (12) lift stations and switch gear for Washington Gym Generator Power. Submitted 3/6/20. 25% match. Clifford Sims Park Repairs due to Hurricane Michael. Approved 4/21/23. .The project is complete and we have requested Centennial Bldg. Rehab. Grant awarded. The project is complete Sewer Rehab- City Wide. Approved 5/21. CCTV work approved. Washington Gym Rehabilitation. Submitted by UF. Approved and will be administered thru the State of Florida Division of Historical Cape San Blas Lighthouse Complex. The project has been re-bid. Approval has been given for the amended scope of work by the Potential 65% loan/35% grant for new Government Complex. The Grant Agreement. signed 9/15/21. Funds received. $1,000,000 allocated for 10th Street Sports Complex & $786,545 for Road Commercial District Waterline Replacement. Grant Approved System Wide Septici to Sewer for 175 connections. Grant Application approved 11/10/21. Accepting Applications for service. Beacon Hill Sewer. Grant Application Approved 11/9/21. The collection system and lift station is constructed. City Staffi is making Resilient Florida (Study of PSI). Submitted 8/30/21, Working with Core Park Splash Pad & Restroom, 25% City Match. Submitted 8/27/23. Second Request. Was not approved. for the 2024 fiscal year. The contract was awarded to Roberts & Stormwater Management (H&H) Study, Approved 4/21/23 Phase II Application submitted 12/19/23 Hwy 98 Beautification Grant, Approved 12/16/22. Coastal has completed the design. Out for bids on hold. FDEM FEMA Historic Resources/Hurricane Michael CDBG-DR National Park ystem/Hurricane Michael Historic Resources/Hurricane Michael USDA COVID-19 Rescue Plan FDEO FDEP Water Protection Funds FDEP Water Protection Funds FDEP FRDAP FDOT/SCOP NOAA FDOT Phasel FDOT Phase II $660,943 $5,000 1.4M $497,495 $9,996,000 $83,000 $327,707 $4,000,000 $1,786,545 $675,426.00 $965,000 $4,300,000 $218,895 $150,000 Approved 12/16/22 reimbursement. and we have requested reimbursement. Resources State. funding request is on hold. Paving already spent. 4/8/22. Phaselis complete. taps. UF. $575,417.65 Application for re-surfacing Allen Memorial. Approved on 8/23/22 Roberts. $280,000 $1,563,611 $100,000 $129,580 ZZ Phase II approved 1/10/24 Legislative Request $1,500,000 Road Paving, submitted by Clark Smith approved in the 23/24 State Lead and Copper Service Line Inventory. Additional $9,800 Grant/ Downtown Water line Replacement Phase II. Approved, Application 2023 FDEP/SRF FDEP/SRF Budget. Grant being worked thru FDOT. $102,000 Grant $1,506,338 Grant $1,000,000 TBD, up to $750,000 Loan/$98,000 $10,200 Loan Approved as well. The project is complete. Loan/S655,456 submitted on 11/2/23 Legisiative Request $500,000 Fire/Police Public Safety Facility Road Paving' Workforce Housing Project Submitted 11/10/23. Was not approved 2023 Army Corps of Engineers Gulf Consortium Stormwater Improvements, Application submitted on 10/18/23. Signed the sub-grant agreement with Gulf County on 10/31/23 for Rural Infrastructure Fund, Workforce Housing Access Road. Application submitted 11/3/23. Was not approved. Police Dept. - Occupant Protection. Application submitted on 2/27/24. The grant was approved and signed by the City on Police Dept. -Speed & Aggressive Driving. Application submitted on $15,000,000 Was not approved. the ESAD Purchase re-imbursement Dept. of Commerce $2,000,000 FDOT FDOT FDOT $43,000 $84,302 10/15/24. 2/27/24. Was not approved. inl March 2024. Was not approved. $561,884.66 Ave C& D Paving SCOP Grant. Application submitted the first week Historic Resources $1,000,000 Washington Gym Improvements. 25% match required. City/County/ (FDHR) FDEP FDEP UF partnership. Application submitted 5/31/24. $84,000,000 Waste Water Plant Improvements. Application submitted 5/29/24. Was not approved. $80,000 Water Plant Backwash Reuse Project. Application submitted 6/11/24. Estimated $200,000 project with Max of 40% Grant. Was Workforce Housing Road. Application submitted 7/16/24. Wasnot not approved. approved. Dept. of Commerce $1,534,824 23