MINUTES OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS FOR THE CITY OF PORT ST. JOE, FLORIDA, HELD AT 2775 GARRISON AVENUE, January 7, 2025, at Noon. The following were present: Mayor Buzzett, Commissioners Hoffman, Kerigan, Langston, and Lowry. City Manager Jim Anderson, City Clerk Charlotte Pierce, and City Attorney Clinton McCahill were also present. CONSENT AGENDA Swearing In of Newly Elected Commissioners Gulf County Judge, Timothy J. McFarland, administered the Oath of Office to Commissioner Arthur Judge McFarland also administered the Oath of Office to Commissioner Brett Charles Lowry, his wife, Amber stood with him as their daughter, Brooklyn, held their Family Bible for the ceremony. Scott Hoffman and his wife, Sharon, held the Family Bible for the ceremony. Minutes A Motion was made by Commissioner Kerigan, second by Langston, to approve the Minutes oft the Regular Meeting of December 17, 2024. All in favor; Motion carried 5-0. City Engineer- - Josh Baxley City Street Resurfacing The CEI Contractor selection for this project will be made during the meeting today. City Government Complex Dewberry is waiting on the building layout from the contractor. Mr. Baxley had anticipated receiving this before the first of the year and will be following up on this. Monument Avenue The first lift of asphalt has been completed and low spots were repaired. The contractor will finish the project after allowing traffic to drive on the road for a few more weeks. Downtown Utilities Phase 2 L& K has restarted their work on this project. There is a meeting scheduled with L &Kon. January 13, 2025, to discuss the construction schedule. HMGP Grant - Elevation of 12 Lift Stations Dewberry is waiting for a response from FDEM. All information has been submitted to FDEM by Dewberry. Avenue C and Battle Street Intersection. This project is out for bid and Friday, January 10, 2025, is the closing date for the bids. Victoria. Avenue Bridge This has been approved by FDOT for bidding and Dewberry is preparing the packet. AI Motion was made by Commissioner Lowry, second by Commissioner Hoffman, to approve Bid Alternate 1 ini the amount of $7,608.20 fori the Allen Memorial Way SCOP Grant. All in favor; Motion carried 5-0. This would be for the Museum Parking lot and funds are in the grant. City Staff was asked to get a quote from Roberts and Roberts to pave Centennial Drive while they are working in that area. City Attorney Mr. McCahill is reviewing the contract with Two Hired Guns. He is also seeking clarification on the Coke Contract and making sure the Washington Gym Scoreboard is included in the contract. Old Business City Projects Mr. Anderson noted that projects are resuming as contractors are back in town. Landscaping on Avenue D. - Commissioner Langston Commissioner Langston and Mr. Grantland continue to work on a plan for this area. New Business Employee Leave Payout- - Commissioner Hoffman following change to the Personnel Manual: 4.2 Annual Leave (Vacation) A Motion was made by Commissioner Hoffman, second by Commissioner Lowry, to make the D. Change the current amount of 360 hours to 480 hours. Robert Branch shared his opinion on this issue. Alli in favor; Motion carried 5-0. A Motion was made by Commissioner Lowry, second by Commissioner Kerigan, to make the following additions to the Personnel Manual: 4.3 Sick Leave And add B. c) Fifteen (15) years 100% not to exceed 750 hours d) Twenty years (20) 100% unlimited All in favor; Motion carried 5-0. RFQ 2024-03 City Street Resurfacing CEI Services Al Motion was made by Commissioner Kerigan, second by Commissioner! Lowry, to award the CEI Services to Southeastern Consulting Engineers, Inc., ini the amount of $117,013. All in favor; Motion carried 5-0. $62,672.51 of the City Road Paving Funds will be used for this project. Commissioner Kerigan asked that the City look into the possibility ofi installing Speed Tables with new construction in residential areas. He is to get with Dewberry on this possibility. Public Works - John Grantland Request to Surplus Property and Receive Sealed Bids A Motion was made by Commissioner Lowry, second by Commissioner Kerigan, to declare the items listed ini the attached Exhibit A as Surplus Property and receive Sealed Bids on them. All ini favor Motion carried 5-0. A501 (c) organization may request one oft the items, but their request would need to be received prior to bids being received on the items. Surface Water Plant-L Larry McClamma Mr. McClamma did not have any updates fori the Commission. McClamma and Mr. Grantland will discuss this. Wastewater Plant - Kevin Pettis Mayor Buzzett asked about the flushing program that the City had previously conducted. Mr. Plant Evaluation Workshop January 28, 2025, at 11:00A.M. Mr. Pettis will invite the FL DEP Case Manager to participate in this workshop. He shared there is 3'9" of freeboard ini the lagoon, Zone 3 Sprayfield is about 50% complete and he anticipates it will be completed in February. Finance Director - Mike Lacour FEMA Update shortly. Clifford Sims Park is in the final review stage by the consulting firm and should be wrapped up Grants Reimbursement Update outstanding grants. Code Enforcement Mr. Lacour has reached out to our consultant for assistance in securing reimbursements on Mr. Anderson shared there is not a lot going on as the grass is not growing at this time. We are waiting to hear from the County concerning the removal of several more substandard houses, and there are a few vehicles still not in compliance. Police Department - Chief Richards Chief Richards reported a peaceful holiday season. City Clerk - Charlotte Pierce compliance and funding possibilities. Citizens to be Heard Clerk Pierce shared there had been no changes in grants and City Staff continues to work on grant Robert Branch and Christy McElroy shared their thoughts on the 10th Street Ball Park Improvements. Lynn Peters Lewis asked about the progress being made on the repairs and upgrades to the Washington Gym. Mayor Buzzett shared the work to be done will be through a County grant, and that an agreement was signed for the County to seek funding and do the work. Mr. Anderson will ask Commissioner Quinn for an update on the project. Discussion Items by Commissioners Commissioner Langston requested the City pay one-half ($3,710) of the Philco Invoice in the amount A Motion was made by Commissioner Langston, second by Commissioner Kerigan, for the City to pay one-half ($3,710) of the Philco Invoice ini the amount of $7,420 for the WIG Building Heating! of$7,420 for the WIG Building Heating / Cooling Unit. Cooling Unit. All in favor; Motion carried 5-0. Commissioner, Kerrigan did not have any updates for the Commission. Commission Lowry stated he was looking forward to serving another term on the Commission. Commissioner Hoffman asked if requests have been received from our legislative delegation as to what needs the City might have for the upcoming session. Mr. Anderson responded that we have not received any request and asked that the Commissioners provide him with a list of what they feel is needed. He will invite our lobbyists to the next meeting to discuss the needs of the City. Mayor Buzzett congratulated Commissioners Lowry and Hoffman on their reelection to the Commission. Motion to Adjourn meeting at 1:20 P.M. Approved ay4h There was no other business to come before the Commission and Mayor Buzzett adjourned the ii/zs Date ikihr Date Rex Ek Busnl Charlotte M. Pierce, City Clerk ExhbEA Serial No. N/A N/A 079358B 0078 N/A 26530-25 Description Trailer 5x14 416D New! Holland Dump Truck Truck 5Ton,6X6, Vermeer 1250 ALLI PRO TRAILER Ford F.150 Chevrolet -2500 HD Street Sweeper Truck 14x6VTrailer 13x6Trailer 12x6Trailer 12x7T Trailer DUITrailer F-250' Van Silverado Truck Hydro Jetter Dump Trailer 20x7Trailer 10x5Trailer 8x5Trailer 20x64 VINI Number 1TTA6514342834986 CAT0416DIBFP14812 1FDYU90LOVA02269 2303040 VARC14130M1002616 2FTRF177W94CA21806 1GBHC24U45E215012 BDB4B1K157002759 Tag Number N/A N/A N/A N/A N/A N/A N/A N/A 136772 N/A N/A N/A N/A N/A 136767 N/A 122924 N/A N/A N/A N/A N/A N/A Year 2002 1987 1987 1980 1960 2003 1987 1988 N/A N/A N/A N/A N/A N/A N/A 9017 N/A 018204 N/A N/A N/A 1FINE24L46HB40876 16CEK14V56277940 S3540RAXBE1014 129DT14296/213571 2005 2006 2004 2005