GITY OA City of Lauderdale Lakes Office of the City Clerk 954)535-2705-Fax (954)535-0573 4300 Northwest 36 Street-Lauderdale Lakes, Florida 33319-5599 ELAKES VeCare CITY COMMISSION WORKSHOP MINUTES City Commission Chambers January 13, 2025 5:00PM 1. CALL TO ORDER 2. ROLL CALL PRESENT Mayor Veronica Edwards Phillips Vice Mayor Tycie Causwell Commissioner Easton Harrison (arrived at 5:47 p.m.) Commissioner Karlene Maxwell-Willams Commissioner Sharon Thomas ALSO PRESENT City Manager Treasa Brown Stubbs City Attorney Sidney Calloway City Clerk Venice Howard City Staff 3. DISCUSSION Mayor Edwards Phillips called the January 13, 2025, City Commission Workshop to order at 5:00 p.m. REVIEW OF THE JANUARY 14, 2025 CITY COMMISSION MEETING. AGENDA CONSIDERATION OF ORDINANCES ON FIRST READING Item 8.A. ORDINANCE 2025-001 OF THE CITY OF LAUDERDALE LAKES, BROWARD COUNTY, FLORIDA; IN ACCORDANCE WITH ARTICLE 5, SECTION 5.04 OF THE LAUDERDALE LAKES CODE OF ORDINANCES, AMENDING THE FISCAL YEAR 2024-2025 ADOPTED BUDGET; PROVIDING FOR REVISIONS TO THE APPROPRIATION OF FUNDS FOR THE OPERATION OF THE GOVERNMENT OF THE CITY OF LAUDERDALE LAKES ("CITY") IN THE AMOUNT OF ONE HUNDRED AND ONE THOUSAND AND NO/100 DOLLARS ($101,000), PERTAINING TO THE INCREASE IN THE SALARIES OF THE MAYOR AND COMMISSION PURSUANT TO ORDINANCE 2024-004 AND SUBSEQUENT VOTERAPPROVED REFERENDUM AND REVISING THE FUNDS. ALLOCATED TO THE HURRICANE LOSS MITIGATION PROGRAM Bobbi Williams, Director of Financial Services, stated that this ordinance is amending general fund budget to adjust the Mayor and Commission salaries. Per the referendum, the salaries were adjusted by the voters. This agenda item reflects the current salaries for the Mayor and Commission, effective January 1st. The general fund budget will be increased by $45,000 to ensure that there is salary and fringe benefits Ms. Williams further stated that the second item being amended is the hurricane loss mitigation fund. The funding available. adopted budget adopted the program at $194,000. Shortly before the budget was adopted, the City got notification from the grantor that the amount had been increased to $250,000. This amendment is increasing the hurricane loss mitigation fund by $56,000 for the total amount of $250,000. Item 8.B. ORDINANCE 2025-002 AMENDING ARTICLE XIII, SECTION 82-356 OF THE CITY OF LAUDERDALE LAKES PROCUREMENT CODE PROVIDING FOR METHODS OF SOURCE SELECTION, AND PROVIDING FOR PREFERENCES AND CREATING TARGET MARKET Ms. Williams stated that this amendment will hopefully do three different things. The first opportunity is to adjust the local business preference which would grant local vendors an opportunity to increase points for certain got certain requests for proposals. The second opportunity is to create bid opportunities. The third opportunity is to add the pilot target market program. The target market program will provide unique opportunities to only those types of commodities that are within the City. Staff has not moved ahead with any of these types of solicitations as of yet as the code of ordinance needs to be updated to include this Item 8.C. ORDINANCE 2025-003 REPEALING CHAPTER 2 - ADMINISTRATION, ARTICLE I- IN GENERAL, SEC. 2-4 FRANCHISES FOR TOWING SERVICES, TO REFLECT COMPLIANCE WITH SECTION 166.04465, FLORIDA STATUTES, PROVIDING FOR RULES AND ORDINANCES Ms. Williams stated that a few years ago, the state statute deemed that it was no longer acceptable to assess a franchise fee to companies that provide towing services within municipalities. This ordinance willj just eliminate the city's ability to assess at franchise fee to towing services companies. Commissioner Harrison inquired as to the amount of money the City would lose since it is no longer able Ms. Williams stated that currently, the city does not have a company that provides exclusive services to the city. The plan is to adjust the language in the code sO that the City can appropriately contract with the company that does provide services. The City will then be able to evaluate what was received before and what we will be received thereafter. The law does allowa ai fee to be assessed, just not ai franchise fee. Item 8.D. ORDINANCE 2025-004. AMENDING ORDINANCE 2024-013 PROHIBITING CAMPING Sidney Calloway, City Attorney, stated that this item delegates the responsibilities to counties and city governments to not allow or authorize regular sleeping or, encampments on public spaces, including sidewalks and right of ways. An ordinance was brought before the commission that was designed to ensure that. Soon after that ordinance was passed, the United States Supreme Court ruled on a decision that essentially made it nationwide law that local governments could enforce ordinances that prohibited camping or sleeping on public sidewalks. Broward County enacted an ordinance that was designed to again, be consistent with the law. Based on the county's ordinance, iti is in the city's best interest to repeal certain portions of our ordinance that in effect would make the city's position consistent with Broward Mr. Calloway further stated that a violator is subject to criminal penalty under as a misdemeanor, a fine up to $500 or an actual sentence up to 60 days or such in jail. Broward Sheriff's Office (BSO) informed that, they are repairing and have done some things that are designed to make enforcement by jail, al last resort. Commissioner Harrison stated that the City is doing everything it can to help people and not penalize people who are in a situation that oftentimes is not up to them. Itis important to remain in compliance but Discussion ensued regarding the protocols BSO are taking to deal with homeless people. PROGRAM program. RELATION TO TOWING SERVICES toc charge that fee. AND SLEEPING IN PUBLIC PLACES County's position. They are taking steps int that direction. still try to help people. CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA Item 9.A. RESOLUTION 2025-001 AUTHORIZING THE MAYOR TO APPROVE A TASK ORDER TO KIMLEY-HORN/ AND. ASSOCIATES, INC. TO PROVIDE PROFESSIONAL ENGINEERING DESIGN SERVICES TO THE CITY FOR THE CITYWIDE BRIDGEFRONT WALL IMPROVEMENT PROJECT FOR AN AMOUNT NOT TO EXCEED SEVENTY-FOUR THOUSAND NINE HUNDRED Ron Desbrunes, Director of Public Works, stated that there are several bridge front walls throughout the city that are old and falling apart. The City has been having issues with keeping up with maintenance sO this task order aims to remove and upgrade them. Currently, every neighborhood has a wall that is different from the other and Public Works has been keeping up with maintaining them. This project will NINETY-FIVE, AND NO/100 DOLLARS ($74,995.00) hopefully resolve this issue going forward. Commissioner Harrison inquired as to the location of the walls throughout the City. Mr. Desbrunes stated there are four of them are within Northgate, two within Oriole Estate, two within Oakland Estate and one in Oriole Estate. Vice Mayor Causwell asked about the budget for the project. Mr. Desbrunes stated that the budget for the project is $450,000. Commissioner Mawwell-Willams inquired as to the contractor process. Mr. Desbrunes stated that the contractor went through a valid RFP process where they were issued a qualification.. Based on the ranking they are on top of the list for the type of service being requested. Item 9.B. RESOLUTION 2025-002 AUTHORIZING A TASK ORDER TO CALVIN GIORDANO AND ASSOCIATES (CGA) TO PROVIDE PROFESSIONAL LANDSCAPE DESIGN SERVICES FOR THE MAJOR ROADWAY LANDSCAPE IMPROVEMENT PROJECT FOR AN AMOUNT NOT TO Mr. Desbrunes stated that landscape improvement is within Oakland Park Boulevard from Northwest 31st Avenue to the Turnpike, on State Road 7 from Northwest 19th Street to Commercial Boulevard and on Northwest 52nd Avenue. Some of the areas will require Florida Department of Transportation (FDOT) Commissioner Harrison stated that he would like the City Commission to have input on the type of plant species being used because he would like to see something colorful, bright and vibrant to reflect the EXCEED SEVENTY-TWO THOUSAND FORTY DOLLARS ($72,040.00) approval. diverse and beautiful community that the City stands for. CONSIDERATION OF RESOLUTIONS ON REGULAR. AGENDA Item 10.A. RESOLUTION 2025-003 AWARDING THE REQUEST FOR PROPOSAL (RFP) NO.25- 3110- 03R, TO STANTEC CONSULTING SERVICES, INC. AND AUTHORIZING THE CITY MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY A CONTRACT THEREFORE, IN THE AMOUNT NOT TO EXCEED THIRTY-TWO THOUSAND, TWO HUNDRED AND EIGHTY SEVEN AND NO/100 DOLLARS ($32,287.00) FOR THE PURPOSES OF PROVIDING A RATE STUDY FOR THE FIRE-RESCUE SPECIAL ASSESSMENT AS DEFINED IN THE SCOPE OF Ms. Williams stated that this is a request to award a contract to Stantec Consulting Services to provide the City with the fire assessment rate study. The last assessment was done in 2018 and the company that was selected did provide a rate structure. Currently, the City needs to look at what the rate structure needs to be, sO the fire fund can be supported appropriately. The residential rate has remained the same at $333.84 since 2019. The City has been consistent with keeping that that rate flat, however, the SERVICES PER RFP25-3110-03R expenditures have not remained flat. Currently, the City was not able to collect enough funding through the rate assessment program, sO the general fund was paying more than what iti is used to. Stantec Consulting Services does come with a considerable amount of experience. They have conducted similar surveys for Item 10.B. RESOLUTION 2025-004 OF THE CITY COMMISSION FINDING CHAMPIONSHIP ACADEMY OF DISTINCTION AT DAVIE HIGH SCHOOL'S BREACH OF CORRECTIVE ACTION Mr. Calloway stated that there are funds being held in an escrow account as a result of an agreement between the Championship Academy of Distinction at Davie High School Inc. and the City with regard to its operations and activities associated with the Charter School. Championship Academy did not follow through with its obligations under the development agreement and the corrective action agreement. They defaulted by not complying with its charter that was sponsored by the Broward. They also breached the agreement by not following through with construction of the right of way and by also not making payment to the City, relative to the pilot fees that were due annually. Based on the terms and conditions that are outlined in the agreement, they agreed to pay a liquidated damage fee in amount of $50,000 if they breached the agreement. They also agreed that any amounts that were in the escrow fund remaining relative to the construction for the right of way would also be subject to collection by the City. They also several cities and counties. AGREEMENTAND ENTITLEMENT TO LIQUIDATED DAMAGES AND RELIEF agreed nott to contest that on the basis oft that finding. Vice Mayor Causwell inquired as to how much was ini the escrowi funds. Mr. Calloway stated thatt there was between $62,000 to $66,000. 4. DISCUSSION OF PROPOSED ORDINANCE(S) 5. ADDITIONAL WORKSHOP ITEMS A. DISCUSSION REGARDING AMENDING THE DUTIES OF THE HISTORIC PRESERVATION BOARD TO INCLUDE DESIGNATING HISTORICAL SITES WITHIN THE CITY (5:15 P.M. Venice Howard, City Clerk, stated that the Historic Preservation Board members would like to add the authority to designate historic sites within the City of Lauderdale Lakes to the list of duties that they currently have. The members have met with the City Attorney's Office and the first step is Caroline Fyffe, Historic Preservation Board Chairperson, stated that Section 2-422 of the Lauderdale Lakes Code of Ordinance relating to the powers and duties of the Historic Preservation Board, currently, does not provide the board with the authority to designate property located within the corporate jurisdiction of the City for historic preservation. The Board is requesting this duty to be Janeil Morgan, Assistant City Attorney, stated that the additional duties will allow the board to apply to Broward County and then follow the necessary steps with Broward County's Historical Commissioner Thomas asked if the process would be the same if additional locations are identified. Sidney Calloway, City Attorney stated that the first step with the City Commission's approval is that any property that City Commission would like to designate would have to meet the criteria thati is in the county's code. Also, the current code does give the City's Planning and Zoning Board some jurisdiction over historical designations that have since been preempted by this Broward County Treasa Brown Stubbs, City Manager, stated that an amendment for the City's code would be brought TIME CERTAIN) ton make the request through the City Commission. added. Preservation Board in order to get the necessary preservations. code. back for the City Commission's review at al later date. B. DISCUSSION REGARDING AUTHORIZING THE ECONOMIC DEVELOPMENT ADVISORY BOARD TO HOST A MEET & GREET EVENT IN THE MONTH OF MARCH 2025 (5:30 P.M. Vielka Buchanan, Economic Development Manager, stated that the Economic Development Advisory Board would like to host a meet and greet event as they would like to establish a Chamber Patrick Green, Economic Development Advisory Board member, stated that there are 779 businesses operating within the city which provides an opportunity to build economic vitality, increase employment: and enhance the quality of life for our citizens. The absence of a Chamber of Commerce leaves these businesses without the critical support they need to thrive and contribute fully to the community. He spoke about the decline in business tax collection revenue and the lack of TIME CERTAIN) of Commerce int the City. economic growth. Commissioner Maxwel-Williams asked about the meet and greet event. Mr. Green stated that the meet and greet is one of the first initiatives to build a relationship with the business community and ity will allow the board to introduce the concept of a Chamber of Commerce toth them, explain some of the benefits, and show how their business will not only survive, but thrive by being part of a collective group that can provide training and a number of things to ensure that our Discussion ensued regarding possible locations and dates and outreach for the meet and greet DISCUSSION REGARDING AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LAUDERDALE LAKES AND NORTH BROWARD HOSPITAL DISTRICT D/B/A/ BROWARD HEALTH (6:00 P.M. TIME Ms. Buchanan stated that Broward Health would like to launch a Stay Healthy Together program in the City. The programi is geared to provide preventative and primary care service to the community. Staff met with representatives from Broward Health and discussed responsibilities, duties, and outcomes of the program. A memorandum of understanding (MOU) explaining the partnership and the responsibilities of the parties involved was established. They would like to host a Stay Healthy Together kickoff event to be held on Saturday, March 27th, 2025, starting at 10:00 a.m. at Vincent Torres Park. The agreement is to have a Broward Health mobile unit station at' Vincent Torres Park, Mondays and Tuesdays from 8:30 a.m. to 4:30 p.m. and Thursdays from 11:00 a.m. to 7:00 p.m. for William Green, Administrative Director of External Programs and Services at Broward Health, stated that the Stay Healthy Together initiative will provide a kickoff that will take place on March 22nd, between 10:00 a.m. to 2:00 p.m. This will be followed by the provision of preventative health and medical services for three days where they will bring two mobile health units with two exam rooms and for lab and behavior health services. The mobile health units will be able to provide services to adults as well as pediatric populations. Patients will be screened and referred to the eleven health centers if they are in need of primary care services. For the kickoff event, all services will be Mayor Edwards Phillips asked if there will be a cost or insurance needed for those services once business can achieve al level of profitability. event as well as the requested amount of $1500 to put towards the event. CERTAIN) eight weeks to start, then moved to one day per week. provided for free. the mobile unit comes once per week. Mr. Green stated that there will be no cost attached. Vice Mayor Causwell asked what kind of assistance would they need from City staff. Mr. Green stated that they will need City staff to set up and block off the area where the mobile health units will be. Broward Health will staff the unit with a nurse practitioner, LPN, behavior health staff and more. Commissioner Thomas asked ift thisi is a pilot program. launch four times a year for the next several years. Mr. Green stated that iti is not a pilot program because it will be ongoing. This is a project that will Commissioner Maxwell-Willams inquired as to the monetary cost to the city. cost of Broward Sheriff's Office being present and any permitting fees. Mr. Green stated that terms of support, staff will be needed to help coordinate and plan, cover the Discussion ensued regarding the neighboring cities being involved in helping market the programas D. DISCUSSION REGARDING AUTHORIZING THE CREATION OF THE BUSINESS Ms. Buchanan stated that this item requests the creation of a grant program that will assist businesses owners with the purchase of equipment. Each applicant will be awarded up to $10,000 for the purchase of equipment. Changes were made per the City Commission's recommendation toinclude home based businesses being added to the program and that the city will purchase the equipment directly and have it shipped to the applicant's location. The total balance fund will be Mayor Edwards Phillips asked if the business owner is responsible for providing three quotes. Ms. Buchanan stated that the business owner is responsible for providing three quotes. Vice Mayor Causwell asked what would happen if the business closed down after the funds have Ms. Buchanan stated that the City Attorney will work to put some safeguards inj place. well as marketing the program itself. DEVELOPMENTASSISTANCE PROGRAM $40,724.21 and can cover about four businesses. been invested. E. DISCUSSION REGARDING UNIFEST (SPONSORED BY VICE MAYOR CAUSWELL AND Vice Mayor Causwell stated that, she attended the last two Unifest events which were poorly attended. She is requesting a complete assessment of how much money the City spends and thei in- kind services that is provided to the event. A few other events were poorly attended and she would like to know how the City can better serve the community and make the tax dollars being spent Commissioner Maxwel-Willams stated that she thinks Unifest should end and another festival that celebrates every culture should be considered. She suggested a two day event that patrons could Commissioner Harrison stated that he agreed with Vice Mayor Causwell. He suggested that there be COMMISSIONER MAXWELL-WILLIAMS) worthy. attend for free or pay a nominali fee. more excitement, not with Unifest alone, but with other events especially, for the younger residents. Ms. Williams provided a financial report from Unifest to the City Commission which explained how Discussion ensued regarding the marketing and promoting of the events and what could be done to Vice Mayor Causwell suggested cancelling Unifest this year and allowing the City to come up with Commissioner Harrison agreed with Vice Mayor Causwell's suggestion to place a pause on Unifest sO other events can be considered. He suggested a men's health expo that would have a variety of DISCUSSION REGARDING A PART-TIME AIDE (SPONSORED BY COMMISSIONER Commissioner Maxwel-Willams stated that she would like her colleagues to consider a part-time aide for the commissioners. Currently, there are three full time staff members dedicated to the much was spent, received and donated. enhance it. other alternate events. programs and screenings for men. MAXWELL-WILLAMS) Mayor and Commission. Vice Mayor Causwell stated that she was okay with the three staff members. Commissioner Harrison stated he was okay with the three staff members but the subject can be Ms. Brown Stubbs stated that the three staff members are utilized by the all members of the City Commissioner Thomas stated that she is satisfied with the three staff members, however, the item G. DISCUSSION REGARDING JAMAICAN INDEPENDENCE EVENT (SPONSORED BY Commissioner Maxwell-Willams stated that. Jamaica's Independence is August 6th and the event has been hosted by the City of Lauderhill. There is an. opportunity to have the event moved into the City of Lauderdale Lakes on August 3rd. There will be a nominal entrance fee and the same organization that normally organizes the event in the City of Lauderhill would like to do it in revisited during the budget season. Commission. can be discussed again during the budget season. COMMISSIONER MAXWELL-WILLAMS) Lauderdale Lakes. Commissioner Harrison asked for the name of the organization. Commissioner Maxwel-Willams stated it was Riggs Production and that there will be a motorcade Commissioner Harrison stated that last year's event started in Lauderhill and ended in Lauderdale Discussion ensued on the event coordination between the two cities and thei incentive for Lauderdale Vice Mayor Causwell stated that if the event moves to Vincent Torres Park, it will cost the city to Commissioner Harrison stated that the event should remain as is to allow both cities to enjoy the procession for a short distance. Lakes. Lakes for hosting the event. host the event. festivities. 6. REPORTS A. PETITIONS FROM THE PUBLIC 7. ADJOURNMENT 7:36 p.m. Being that there was no other business to come before the City Commission, the workshop adjourned at COUNT SEAL OF CITY OF LAUDERDALE LAKES SORPORATED VERONICA EDWARDS PHILLIPS, MAYOR ATTEST: Mlerocd VENICE HOWARD, MMC, CITY CLERK