TOWN OF] LAKE HAMILTON TOWN COUNCIL SPECIAL MEETING MONDAY,DECEMBER 16, 2024 MINUTES 5:001 PM The Town Council ofLake Hamilton held a Special Meeting on Monday, December 16, 2024, at 100 Smith Ave., Lake Hamilton, FL 33851. CALLTO ORDER INVOCATION Marlene Wagner called the meeting to order at 5:00 p.m. The invocation was given by Cora Roberson. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by all. ROLL CALL Roberson, Mathis and Wagner were present. Slavens was absent. Staff: Town Clerk Borja, Town Attorney Sabatini, Public Works Director Henry and Town Administrator Sabatini were present. SPECIALI MEETING BUSINESS Steven Elias from Pennoni presented. Engineers award recommendation in the amount of $7,078,700 to Censtate. A Phase 2 Wastewater Treatment Plant Facility Bid award. Pennoni recommends Town Council's motion to approve award to Censtate in the amount of $7,078,700 to also allow stafft to administer project change order approvals up to $7,896,020. This will allow stafft to quickly approve change orders (as needed) to prevent any Construction delays and potential associated charges to the Town for delays while waiting to process change order approvals. Itr may be appropriate for staff toj periodically update Council of change orderslapprovals processed by Town staff during construction to keep Council appraised as applicable. Motion made by Roberson and a second by Mathis to approve Engineers award recommendation in the amount of $7,078,700 to Censtate and to allow stafft to administer project change order approvals up to $7,896,020. A roll call was taken, Mathis aye, Roberson aye and Pennoni Technical Services Addendum #1 (Phase 2 WWTF Project) in the amount of Staffrecommends. Addendum 1 to the Town to provide additional consulting engineering services for the referenced Project in the amount of $155,000. This Agreement describes our Wagner aye. Motion Passed 3-0. $155,000 for additional technical services. Steven Elias from Pennoni presented. December 16, 2024, Special Council Minutes Page2 2 scope of services to provide additional technical services during construction for the Phase 2 Motion made by Roberson and a second by Mathis to approve Pennoni Technical Services Addendum #1 (Phase 2 WWTF Project) ini the amount of $155,000 for additional technical services. A roll call was taken, Mathis aye, Roberson aye and Wagner aye. Motion Passed 3-0. Pennoni Technical services addendum #1 (US2 27F PS and FM Project) in the amount of Addendum 1 to the Town to provide re-bid consulting engineering services for the referenced Project in the amount of $15,000. This Agreement describes our scope ofs services to provide additional technical services during construction oft the US 27 Pump Station and Force Main Motion made by Roberson and a second by Mathis to approve Pennoni Technical services addendum #1 (US 27 PS and FM Project) in the amount of $15,000 for additional bidding A roll call was taken, Mathis aye, Roberson aye and Wagner aye. Motion Passed 3-0. Invitation to Bid ITB-2024-6 for Water and Wastewater Lab. Analysis Services The staffi is seeking Council approval to solicit an Invitation to Bid ITB-2024-6 for Lab Analysis Motion made by Mathis and a second by Roberson to approve Invitation to Bid ITB-2024-6 for Aroll call was taken, Mathis aye, Roberson aye and Wagner aye. Motion Passed 3-0 Wastewater Treatment Facility (WWTF) Project. $15,000 for additional bidding services (re-bidding) Steven Elias from Pennoni presented. Project. services. Public Works Director Henry presented. Services for Water and Wastewater. Water and Wastewater Lab Analysis Services. ADJOURNMENT: Motion passed 3-0. ATTESTY Motion made by Mathis and a second by Roberson to adjourn the special meeting at 5:17 PM. Maline Marlene Wagner, Mayor Brittney Sandoval,Town Wgnn Baueline Borja, Town Clerk dhL Minutes prepared by Jacqueline Borja