Workshop Hurricane Allocations Discussion Commission Board Room Dixie County Courthouse 214 NE Hwy 351, Cross City, FL 32628 December 19, 2024 - 4:00 PM The Board meetings are audio recorded. The public can hear and participate in the meeting via conference call by dialing 1(917900-1022 and enter code 32628. COMMISSIONERS Jody Stephenson, District 1, Vice Chairman Daniel Wood, District 2 Mark Hatch, District 3 Jamie Storey, District 4, Chairman David Osteen, District 5 STAFE John Jenkins, County Manager Roy Bass, Assistant County Manager. Chana Watson, County Attorney Barbie Higginbotham, Clerk ofCourt Verna Wilson, Chiefl Deputy Clerk Brenda Royal, Chiefl Financial Officer Joannie Morse, Deputy Clerk Victoria Darkow, Deputy Clerk CALLTOORDER RR. Martha McCaskill, Administrative Asst/Grant Coordinator The Board Meeting/Workshop was called to order at 4:00 PMI by Commissioner Stephenson.. The Invocation was led by. Commissioner Hatch and thel Pledge to the American Flag was led by INVOCATION. AND PLEDGE' TOTHE AMERICANELAG Commissioner. Hatch, DISCUSSION Chief Scott Garner provided aj printout for the Board with information regarding thei money from the past Hes stated that $872,121.41 arel FEMA (Federal Emergency Management Agency): payments and that Chief Garner stated that the only project the County cannot get started on right now: is the Shired Park hurricanes that explained where the money is at and the projects it goes with. $437,355.11 are: insurance payments. project, but that every other project can be started at any time thel Board sees fit. Workshop Hurricane Funds. Allocation Meeting Minutes December 19, 2024- 4:001 PM- - Page 1of5 County Manager. John Jenkins stated that they will be starting ont thel Horseshoe Beach project after the There was a discrepancy with the numbers and ChiefDeputy Clerk Verna Wilson stated that the total first oft the year. amount received from the insurance payments actually adds up to $513,181.49. Mr. Jenkins stated that nothing has been spent yet. Chief Garner stated that the Sheriff had opted tol bei its own applicant for Hurricane Helene, and for Hurricane Debby there would be $50,455.20 going back to the Sheriff's Office. He stated that there is no charges or expense due to. Hurricane Milton. Chief Garner explained that labor costs from Hurricane Idalia on1 the spreadsheet. for Category A are: for He stated that Category A is for debris removal and Category B are Emergency Protective Measures and informed thel Board that Category. Ai is regular hours for limb debris and Category B. are for overtime Hej provided al list ofthe projects that the County is receiving funding on, whether it is from FEMA (Federal Emergency Management Agency) or throughi insurance payments. The Projects are listed as all departments and equal up to $154,000.00. hours only. follows: 1. Shired Island - tables, grills and trash cans 2. Shired Island Road 3. Shired Island Potable Well 4. Shired Island 2 of2 5. Shired Island 6. Road Dixie County Hwy 351 7. Management Costs 8. Horseshoe Beach Commercial Pier 10. EOC- - fencing and signage 11. Emergency Protective Measures 100%. cost share 12. Emergency Protective Measures 13. Dixie County Expedited Debris Removal 14. Debris Removal 9/4/23 through 10/03/23 100% cost share 15. Debris Removal 8/27/23 through 9/03/23 75% cost share 16. Debris Removal 10/04/23 through 2/29/24 17. Cow Creek Bridge 18. Community Center building in Suwannee 19. Communication tower 22. Butler Douglas Park 23. Bowlegs Mainline 9. Generator repairs- - Old Town Fire Station #2 and' The Dixie County Jail 20. Butler Douglas Park outdoor equipment, fencing, handrails. 21. Butler Douglas Memorial Park Horseshoe Beach - water control facilities Hes stated that the total amount they are currently waiting to receive is $3,834,476.92 from FEMA. Chief Garner stated that the Category B projects have not been obligated yet and they are pending final Commissioner Hatch asked what thei total project submittal was forl Hurricane Idalia and ChiefGarner stated that it is around 10.5 million dollars and that was LAP (Loan Against Property) funding. FEMA review. Workshop Hurricane Funds Allocation Meeting Minutes- December 19,2024- 4:001 PM- - Page 2of5 He stated that iti isi in the account and being paid tol Locklear and Associates and everyone else handling Chief Garner explained that the State of Florida gave the County al loan for 1.56 million dollars with no Thel Board discussed with Chief Garner on the amounts for Sheriff Darby Butler and stated that the total amount Sheriff] Butler would ber reimbursed between Hurricane Idalia and Hurricane Debby would be Chief Financial Officer Brenda Royal stated that the $1,56,000.00 is in General Funds with itemized lines Sheriff Butler requested his. portion oft the money which adds up to $242,377.52 and stated that the Commissioner Stephenson stated: that it could be two (2) years from now before the County Chief Garner stated that the Shired Island projects have not been obligated yet. and put off some ofthe future projects until the County received the money. the projects. interest. $242,377.52. set aside: for those specific projects. emergency protective. measure. funds are pending review, which could be years from now. : could use those funds. Commissioner Storey clarified that Sheriff Butler's request was to Iet him have the money now Chief Garner recommended not putting the Fire Station and County Jail generator on the back Commissioner Hatch discussed the récord keeping process with Mrs. Royal and stated that the County is working on. borrowed. money. They discussed ift thel bookkeeping process was sufficient enough to know how to track the money that FEMA gave the County as a loan. ChiefGarner explained that the money the State loaned the County was for projects and to use as He stated that he sent roughly $272,000.00 back to the State, sO we still owe them around Mrs. Royal stated that the million that was loaned to the County is sitting in general fund and Commissioner Hatch asked Sheriff Butler how soon he needed the money and SheriffButler The Board discussed and agreed to pay Sheriff Butler at the next Board meeting tonight. Commissioner Hatch asked Chief Garner and Mrs. Royal to get together and come up with a ChiefGamer: stated that Sheriff Butler could issue an invoice to the County for the requested amount. burner because thel bids have already béen requested. needed. $700,000.00. that the Finance Office knows that its for those projects. stated that he would need it as soon as possible. number on what the County owes the State ofFlorida towards the loan. Workshop Hurricane Funds Allocation Meeting Minutes- December 19, 2024- 4:001 PM - Page 3of5 Sheriff Butler stated that he willl bring his request to the next Board meeting on. January 02, 2025. Chief Garner reminded thel Board that nothing has been submitted on Hurricane Milton or Hurricane Debby, that the only ones that were submitted was Hurricane Idalia and Hurricane Helene. He stated that hei is waiting on approval for the request fori information from Ernst & Young, that they requested for Hurricane Debby. PUBLIC COMMENTS AND CONCERNS Mr. JDI Nobles from Horseshoe Beach asked for clarification on thej projects starting in Horseshoe Beach. He stated that at a few meetings ago, ChiefGarner stated that he had received funds for thel Horseshoe ChiefGamer stated that thel Pier has not been obligated yet, but that thej pavilions have been. Beach Pier and thej pavilion. : : ADJOURN approved. Commissioner Storey. made the motion to adjourn at 5:20 PM. Commissioner. Hateh seconded. Board Workshop Hurricane Funds. Allocation Meeting Minutes- - December 19, 2024 - 4:00] PM-1 Page 4 of5 BOARD OF COUNTY COMMISSIONERS DIXIE COUNTY, FLORIDA ATT 3 Jody 8tepl Chairman adM-fn Barbie Higginbotham, Clerk-Auditor PLEASE BE ADVISED that ifa person decides to appeal any decision made by the Board with respect to any matter considered at such meeting or hearings, he/ she will need a record of the proceedings, and for such purpose, he/s she will need to ensure that a verbatim record ofthe proceedings is made, which record includes the "Persons with disabilities requesting reasonable accommodations to participate in this proceeding should contact The Board meets thej first Thursday ofe each month at 10:00. AM and the third Thursday of each month at 6:00 PM. Individuals that would like to be placed on the agenda should call Barbie Higginbotham, Clerk of Court, by testimony and evidence upon which the appeal is to be based. (352) 486-4931 (Voice & TDD) or via Florida Relay Service at (800) 955-8771." 4:00 PM on the Friday. Preceding the Board meeting, at (352) 498-1200. Workshop Hurricane! Funds. Allocation Meeting Minutes- December 19, 2024- -4:00P PM- - Page 5of5