BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Suture 144 Wilcox Drive Eddy, Texas 76524 ww.brucw/lle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 Special Called City Council Meeting November 30, 2022, 5:00 p.m. Minutes 1. Call to Order by Mayor Owens at 5:00 pm McGruer, and Ricky Wiggins. Councilmembers present: Connally Bass-Mayor Pro-Tem, Richard Prater, Cecil Griffin, Graham Employees present: Kent Manton- City Administrator, Pam Combs-City Secretary, Chief Dorsey, Gene Sprouse-Public Works Director, Danielle McGruer-Court Clerk, Thomas Arnold-Code Enforcement, Johnny Tabor and Chris Hill-City Engineers. 2. Citizen Presentations The City Council welcomes public comments at this point on items not specifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond 3. Texas Community Development Block Grant Presentation - Public Management Jake McAdams, Regional Project Manager from Public Management Inc. will provide aj presentation on his firm and thet types of projects that can be used with a' Texas Community Development Block Grant. to matters not listed on the agenda until ai future meeting. None Council Meeting adjourned at 5:23 pm Public Hearing in session at 5:23 pm 4. Public Hearing - Texas Community Development Block Grant Development Block Grant through The Texas Department of Agriculture. 5. Close Public Hearing - Texas Community Development Block Grant Council to hear public comments regarding these City's intention to submit an application for a' Texas Community Public hearing closed at 5:29 pm Council Meeting backi in session at 5:29 pm 6. Approval ofMinutes Council to discuss, consider, and possibly take action to approve the minutes from the October 27, 2022 Regularly Motion made by Ricky Wiggins to approve minutes from October 27, 2022 Regularly Called Council Meeting and thel November 16, 2022 Special Called Council Meeting, 2nd by Graham McGruer, Called Council Meeting and the November 16, 2022 Special Called Council Meeting. Yeas 5, nay 0, motion passes. 1 BRUCEVILLE Eddy She City eBucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive Eddy, Texas 76524 ww.brucwlle-cddy.us Phone: (254)859-5964 Fax: (254)859-5779 7. Police Chief's Report- ChiefMichael Dorsey Oct 2022, Calls for Service: total 116; Arrest, Offense, Incident Reports: total 16; Crash Reports: total 7; Citations and' Warnings: total 125; Citations Total: 53; Warnings Total: 72 Security checks: 232, School Zone Enforcement: 42, and Directed Traffic Enforcement: 60 Oct 2022, SRO: Calls for Service: 2, Security checks: 221, Citations & Warnings: 2 Citations/0 Warnings Officer Basey (SRO) Monthly Activities & Comments: On October 19, 2022, Officer Basey presented the SB30 class to the high school (9-12) students. 8. Public Works Director's Report - Gene Sprouse Non- Pay turn off: 23, Fixed Leaks: 15, Discounts: 3 9. City Engineer's Report-Johnny Tabor Engineer's Report 10-30-2022 1. USDA Rural Development - New Wastewater System: Tabor & Associates, Inc. is waiting on USDA Rural Development to issue closing instructions and authorize the project to bel bid. We issued a revised Right-ofWay Map and Engineer's Map Certification which now includes all of the streets that will be used for the sewer and the Wastewater Treatment Plant site that is owned by the City. 2. Hydraulic Analysis & System Mapping Update: Tabor & Associates, Inc. presented to the City Council on Wednesday, November 16, 2022 the final Hydraulic. Analysis Report and updated System Maps. We presented the City with 10 Copies of the written report and 10 sets of the updated system maps, and three large, colored hydraulic maps. We recommend that the City start immediately with the financial planning and engineering for the required improvements. 10. Code. Enforcement Officer's Report - Thomas Arnold Worked a total of115 cases 11. City Administrator's Report - Kent Manton Please refer to the attachment Mayor Owens moved Item # 27 up next. Selection ofl New City Attorney Services Council to discuss, consider, and possibly take action to select a new City Attorney. Council will receive recommendations from the City Administrator and choose a candidate to appoint at a future meeting. Motion made by Richard Prater to select Messer, Fort, and McDonald for the new city attorney. 2nd by The council and citizens listened to presentations from Attorney Brad Bullock with Messer, Fort, and McDonald Law Firm and. Attorney Kayla Landeros with West, Allbritton, and Gentry Law Firm Graham McGruer, yeas 3 nays 2, motion passes. 2 BRUCEVILLE Eddy She City efBuuitle-fddy Rising into the Sutwre 144 Wilcox Drive Eddy, Texas 76524 www.brucevllecddy.s Phone: (254)859-5964 Fax: (254)859-5779 Special Called Council meeting adjourned at 6:42 pm Executive Session starting 6:42pm To discuss Item #'s27 and 28. Executive meeting adjourned at 7:13 pm Special Called Council Meeting back ins session at 7:13 pm 12. Approval of] Finances general and water fund accounts. general and water fund accounts. a)Council to discuss, consider, and possibly take action on approving October 2022 financial reports for the b)Councilt to discuss, consider, and possibly take action on approving October 2022 accounts payable fort the Motion made by Ricky Wiggins to table approving a and b, October 2022 financial reports for the general and water fund accounts and October 2022 accounts payable for the general and water fund accounts until January meeting, 2nd by Cecil, yeas 5, nay 0, motion passes. 13. Cast Ballots for Candidates to the Falls County Appraisal District Board ofDirectors Council to discuss, consider, and possibly take action, by resolution, to vote on candidates to the Falls County Motion made by Ricky Wiggins to vote for Byrleen Terry and John Barrett to be the candidate to thel Falls County Appraisal District Board of Directs., 2ndby Connally Bass, yeas 5, nay 0, motion passes. Appraisal District Board of Directors. 14. Equipment Purchase- - Mini Excavator Atther request of the Budget Committee, Council to discuss, consider, and possibly take action on the purchase ofa new mini excavator for the Water Department: from RDO: Equipment Company in an amount not to exceed Motion made by Ricky Wiggins to approve purchasing a new mini excavator for the Water Department from RDO Equipment Company in an amount not to exceed $50,000.00. 2nd by Richard Prater, yeas 5, $50,000.00. nay 0, motion passes. 15. Equipment Purchase- - Fuel Depot Council to discuss, consider, and possibly take action on a councilmember request for ChiefMichael Dorsey to purchase a fuel storage tank and fuel pump using monies int thel FY2 2022-2023 budget (Asset Forfeiture Account) and approve the Finance Director to make any necessary budget amendments needed to compensate for this unfunded supplement to the approved budget. ChiefDorsey will present both new and used options along with Motion made by Ricky Wiggins to table requesting Chief] Michael Dorsey to find out more information about the fuel storage tanks and bring it back to the council. 2nd by Graham yeas 5, nay 0, motion passes. pricing and availability. 3 BRUCEVILLE Eddy She City of Bucerille-Eddy Rioing into the Sutwre 144 Wilcox Drive Eddy, Texas 76524 nw.brucvlle-eddy.us Phone: (254)8 859-5964 Fax: (254)859-5779 16.1 Equipment Purchase- - Emergency Siren 2022-2023 approved budget. No action on this tonight Council to discuss, consider, and possibly take action on the purchase ofa Whalen emergency siren from SafetyCom and any necessary budget amendments needed to compensate for this unfunded supplement to the FY 17. Vehicle Purchase Update- - Chief Michael Dorsey Council to discuss, consider, and possibly take action on a request made by Chief Dorsey for the City Council to consider a vehicle purchase from several vehicles that are currently on inventory with Chicago Motors. Item originally approved by council at the September 22, 2022 Council meeting, with revisions at the October 27, 2022 Council meeting using money int the FY 2022-2023 budget (IRS Asset Forfeiture Account). Motion made by Graham McGruer to approve the two-owner vehicle. 2nd by Connally Bass, yeas 4, nay 1, motion passes. 18. Selection of Mayor Pro' Tempore Council to discuss, consider, and possibly take action to select al Mayor Pro Tempore for the next year of service. The Mayor Pro Tempore, commonly known as the Mayor Pro Tem, presides over Council Meetings in the Motion made by Ricky Wiggins to select Connally Bass to be the Mayor Pro Tempore for the next year,2 2nd Mayor'sa absence. by Cecil Griffin, yeas 4, nay 0, abstain 1 motion passes. 19. Selection ofl New Citizen Member of Street Repair Committee Council to discuss, consider, and possibly take action tos select ai replacement Citizen Member oft the Street Repair Motion made by Richard Prater to select Kent Manton to find a replacement for the street repair Committee. committee, 2nd by Cecil Griffin, yeas 5, nay 0, motion passes. 20. Agreement for Professional Services - Utilities Collections Council to discuss, consider, and possibly take action to approve the Mayor to enter into agreement with MVBA LLC. Dba. Accounts receivable Collections Group, for the purpose of collecting past due utility accounts deemed Motion made by Connally Bass for the Mayor to move into an agreement with MVBA LLC. Dba. for the purpose of collecting past due utility bills, 2nd by Cecil Griffin, yeas 5 nay 0, motion passes. uncollectable by City council. 21. Agreement for Professional Services - James Redden Council to discuss, consider, and possibly take action to approve the City Administrator to enter into agreement with Mr. James D. Redden; ICCI License # 5291454, State ofTexas Plumbing Inspector License #3 3537 fora Motion made by Connally Bass to approve the City Administrator to enter into agreement with Mr.. James D. Redden for a period of time not to exceed six months. 2nd by Graham McGruer, yeas 51 nay 0, motion period oft time not to exceed six months. passes 4 BRUCEVILLE Eddy She City af Bucerille-Eddy Rising into the Sutwe 144 Wilcox Drive Eddy, Texas 76524 www.brucvlle-eddy.us Phone: (254)8 859-5964 Fax: (254)859-5779 22. Agreement for Payment Processing Services Att the request oft the Budget Committee, Council to discuss, consider, and possibly take action to approve the City Administrator to enter into agreement with The Payment Group, LLC; replacing our existing online payment vendor and allowing for any purchases to fully integrate the software into our existing utility and court management software up to the amount approved in the FY: 2022-2023 budget of $2,000. Motion made by Ricky Wiggins that we: approve this agreement with' TPG 2nd by Richard Prater,yeas: 5 nay 0, motion passes. 23. Agreement for Interlocal Cooperation Council to discuss, consider, and possibly take action to approve the City Administrator and Chiefo of Police to enter into an interlocal agreement between the Cities of Waco, Robinson, Hewitt, Woodway, Lorena, Lacy Lakeview, Bellmead, McGregor, Beverly Hills, Riesel, West, Mart and other cities that may, join ini this Interlocal Cooperation Agreement in the future fort the purpose of providing mutual aid were requested through their law Motion made by Connally Bass to approve the City Administrator and Chiefof Police to enter into an interlocal agreement between the Cities mention in Item #23. 2nd by Ricky Wiggins, yeas 5, nay 0, motion enforcement agencies. passes. 24. Security Policy At1 the request ofboth Councilman Ricky Wiggins and Councilman Richard Prater; City Council to discuss, consider, and possibly take action on the creation ofa security policy to govern the activities of City employees and councilmembers, further safeguarding the City of] Bruceville-Eddy's) property (both physical and digital), Motion made by Ricky Wiggins for all the city employees, mayor and all the council members have code, card, key or whatever may be to this building. Iwould like to stipulate that the council members only need to bei in here when thel business is operational (8:00 am - 5:00 pm) 2nd by Richard Prater,y yeas 5, nay 0, personnel, and assets. motion passes 25. Water Rate- New Rate Structure Council to discuss, consider, and possibly take action to approve a1 new water rate structure for thel Bruceville-Eddy Water System, including the addition ofa a water meter testing fee. Council will review our current rates along with recent rate increases passed along to the City of Bruceville-Eddy Public Water System from our bulk water supplier, Bluebonnet Water Supply Corporation. Council will discuss and review different options for updating our Motion made by Graham McGruer that we propose ai increase of the 12.52 percent like you said we got to pay fori it or someone has to pay fori it, that seems to be thel less impacting ofwhati is up there. 2nd by Cecil current rates and ensuring fund solvency. Griffin,yeas 5, nay 0, motion passes. 5 BRUCEVILLE Eddy She City of Buucerille-Eddy Rioing into the Sutwre 144 Wilcox Drive Eddy, Texas 76524 rw.brucewlle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 26. Application for Appointment to Brazos G-1 Regional Water Planning Group Council to discuss, consider, and possibly take action to approve the City Administrator to apply to serve on1 the Texas Water Development Board Brazos G Regional Water Planning Group as a member representing municipal Motion made by Graham McGruer approving the City Administrator to apply to serve on the' Texas Water Development Board Brazos G Regional Water Planning Group as a member representing municipal Council to discuss, consider, and possibly take action to select a new City Attorney. Council will receive recommendations from the City Administrator and choose a candidate to appoint at ai future meeting. Motion made by Richard Prater we give FMF a shot at being our new city attorney. 2nd by Graham interests. interests. 2nd by Connally Bass, yeas 5 nay 0, motion passes. 27. Selection of] New City Attorney Services McGruer,yeas 3, nay 2, motion passes 28. Executive Session The City Council shall convene into executive session pursuant to the Texas Government Code, $551.074 (Personnel Matters) to discuss compensation ofnewly promoted Patrol Supervisor, Sergeant Jeffery Martinez. Motion madel by Connally Bass, I move to approve a promotion of Patrol Supervisor to Sergeant Jeffery Martinez and compensation as discussed in executive session, 2nd by Graham McGruer,yeas. 5, nay 0, motion passes. 29. Community. Announcements: None 30. Adjournment Special Called Council Meeting adjourned at 9:11pm Motion by Connally Bass 2nd by Ricky Wiggins, yeas 5 nay 0, motion passes Cimdael Linda Owens, Mayor Pam Combo Iskuz3 Pam Combs, City Secretary Date RUCET 1sla3 EXAS 6 BRUCEVILLE Eddy She City of Bucerille-Eddy Rioing into the Sutwre 144 Wilcox Drive Eddy, Texas 76524 www.bruce/lle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 Sign in Sheet Special Called City Council Meeting November 30, 2022 Name JOHN REED Tke meAdos Mace fowler Collon Sul Address Phmphe pblic mflnc 9qEagke ZEHaga HILl