SERTY City Council Special Called Meeting MEETING MINUTES January 8, 2025, at 5:301 PM 2801 Ranch RD 1869 Liberty Hill, Texas 78642 City Council Present: Crystal Mancilla Amanda Young Diane Williams Wade Ashley Michael Helbing City Council Members Absent: Jacquetta Thayer City Staff Present: Paul Brandenburg, City Manager Mike Etienne, Deputy City Manager Elaine Simpson, City Secretary Jeff Ringstaff, Police Chief Candice Scott, Director of Human Resources Jennifer Glaess, PE., City Engineer / Pape Dawson 1) CALL TO ORDER The City Council Special Called meeting was called to order by Mayor Mancilla at 5:36 PM. at the City Municipal Court/ Council Chamber at 2801 Ranch Road 1869, Liberty Hill, TX. A quorum was established, and all members were present. 2) REGULAR AGENDA a) Proposed Boards and Commission Procedures Update - Council Member Diane Williams, Ordinance# 2025-0- 002 proposes modifications to the Liberty Hill City Code Chapter 2.04.001 through 2.04.030 [Division 1 of Chapter 2: Boards, Committees and Commissions). Changes to the Code are proposed such as: changing the terms from July-June to. November-October, allowing Committees to make recommendations to Council toj fill unexpected vacancies, requiring a letter ofi interest be attached to each committee application, and a few other minor changes. The proposed Ordinance will be considered on the City Manager Paul Brandenburg, and City Secretary Elaine Simpson. Regular Called. Meeting agenda tonight. City Council Workshop Meeting January 8, 2025 Page 1of2 City Secretary Simpson disseminated copies of the Ordinance in final format to the Council Council Member Diane Williams presented the report on this subject. She noted that the City Manager, City Secretary and Mayor had input into these proposed amendments. The main change will be in the terms - changing these from July-June to November - October. This extra time will give newly elected Council members more time to meet volunteers and Members at the dais. applicants before they vote on making appointments. There was al brief discussion oft the technical capacities ofthe city website, and desire of city staffto update the actual Application Forms, adding a subroutine of additional questions for applicants for certain Boards. The City Secretary will poll the Liberty Hill Board of Directors oft the EDC and the Commissioners of Planning and Zoning Commission to see what questions they would like to add It was agreed that applications would be kept for a year. The City Secretary's Office coordinates (ifany) to the application forms. and maintains these applications. On section 2.04.005, the City Secretary will change the word 'may' to 'shall." $2.04.005. Member qualifications. All members ofboards, committees, commissions, task forces, and/or Blue Ribbon panels will be appointed by the city council. This applies whether the Committee is a standing permanent Committee or a temporary committee. The council may should consider recommendations from the committee, or commission related to the application(s) received ift the members oft the Committee wish to forward recommendations. While recommendations may be made, the City Council members will review all completed applications. 3) ADJOURNMENT Given there were no further agenda items and hearing no objections from the Council, Mayor Approved by City Council at their meeting on the 22nd of January 2025, by a vote of bAyes, Mancilla adjourned the meeting at 5:53 PM. ONays and CAbstentions, with Tamme being absent. : EI of PR Gyauraile Mayor Crystal Mancilla Attest: 2 poi * CORPORAKE City Council Workshop Meeting January 8, 2025 2 Page 2of2