BRUCEVILLE Eddy She City Buceuitle-Eddy Rising into the. Sutwre 144 Wilcox Drive Eddy, Texas 76524 ww.brucwlle-cddy.us Phone: (254)859-5964 Fax: (254)859-5779 City Council Meeting December 21, 2021, 6:30 pm (This was rescheduled from December 23rd, because oft the Holiday) Citizens are encouraged to follow COVID-19 safety measures provided by CDC guidelines. This meeting will be open to the public; however, Meetings are available to watch on our YouTube Channel: whmwTANSNM Please muté your phones and computers to avoid any interference during the meeting 1. Call to Order- Mayor Owens a) Greetings b) Invocation c) Pledge of Allegiance e) Roll Call 2. Citizen Presentations- d) Honor the' Texas flag; I pledge allegiance to thee, Texas, one: state under God, one and indivisible. The City Council welcomes public comments at this point on items not specifically listed on the agenda. Speakers must sign up before the meeting begins. Speakers are limited to five (5) minutes each. The Council a.Policel Repori- Calls for Services: 96, Arrest, Offense, Incident Reports: 12, Crash Report: 11, Citations and b.Codel Enforcement-8 pending violations; ;3 properties pending citation; ; 51 properties in citation status. a. Council to discuss, consider, and possibly take action to approve al bid for the meter at Westridge Well. Thel bid for $2220.00 is just replacing the head oft the meter and the bid for $2548.00 is to replace the whole meter. Bids cannot respond to matters not] listed on the agenda until a future meeting. 3. Police Report- ChiefDorsey Warnings: 140 4. Water Dept Report- Gene Sprouse from KWI Utilities Meter 5. Engineering Report-Johnny Tabor the hydraulic analysis study on the water system. oft the Emergency Preparedness Plan for the water system. a. Council to discuss, consider, and possibly take action to approve the Engineering Services Agreement for doing b. Council to discuss, consider, and possibly take action for Tabor & Associates, Inc. to proceed now with Phase 1 BRUCEVILLE Eddy She City of Bucerille-Eddy Rising into the Suture 144 Wilcox Drive Eddy, Texas 76524 Consent Agenda: wnw.brucv/lle-eidy.us Phone: (254) 859-5964 Fax: 254)859-5779 6. Council to discuss, consider, and possibly take action on animal safety and wellbeing resources tol better our 7. Council to discuss, consider and possibly take action for them to fund a water line improvement along County Rd 8. Council to discuss, consider, and possibly take action on water meter at 26131 N. Old Bruceville Rd, requested by 9. Council to discuss, consider, and possibly address speed limit signs on FM 107 (3td Street), requested by Howard 10. Council to discuss, consider, and possibly take action to approve the Final Plat for 911 Park Lake, where they are 11. Council to discuss, consider, and possibly take action on amending the original payment amount to Vivian Williams for the new city hall materials. The amount voted on thel November 16, 2021 council meeting was 12. Council to discuss, consider, and possibly take action on approving the minutes from November 16, 2021 and community, requested by Micah Forbes, Raby Road, Eddy, Texas. 452 and explore our options, requested by. Joe Connally. Stacy and David Arnold. R. Edmiston, W.3rd, Eddy, Texas. turning Lot 16, 17, and 18 into one lot. Already approved by Tabor and. Associates. $18,798.02. The newi recommended amount is $17,810.90. November 23, 2021 council meetings. 13. Finances: a. Council to discuss, consider, and possibly take action on approving financial reports for October 2021 and b. Council to discuss, consider, and possibly take action on approving accounts payable for October 2021 and November 2021 for general and water funds. November 2021 for general and water: funds. Mayor and City Council Agenda Items Request: 14. Council to discuss, consider, and possibly take action on taking applications for a City Administrator. 15. Council to discuss, consider, and possibly take action on giving our City Secretary (Pam Combs) an additional hourly raise due to the fact that she is] performing the City Administrator's duties in addition tol her duties. This raise is to bei retroactive from Sonya Bishop's departure from the employment oft the City and continue until the City Administrator position is filled and that person assumes the duties oft the City Administrator. 16. Council to discuss, consider, andj possibly take action on changing the council meeting start time to 6:00 pm instead of 6:30 pm. BRUCEVILLE Eddy She City of Buuceille-Eddy Rioing into the Suture 144 Wilcox Drive Eddy, Texas 76524 rw.bruce/lle-eddy.us Phone: (254)8 859-5964 Fax: (254)859-5779 Fori thes safety of citizens, councilmen, and staffupon adjourning of the city council meeting, citizens/visitors are asked to exit the building through thej front entrancet to City Halli immediately.. Any bags, backpacks, purses, etc. that are being brought into the council meeting room are subject to security screening. Anyone (citizens, visitors) attending a city council meeting, will be subjected to ar metal detectors screening before All items on the agenda are: for discussion and/or action. The City Council reserves the right to adjourn into executives session ata any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices,) and 551.086 (Economic Development). The city is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Administrator at least 48 hours in advance. Please contact the City Administrator at (254) 859-5964 or by fax at (254) 859-5779 for information or I,t the undersigned authority, do hereby certify thatt the abovel Notice of Meeting oft the governing body of the above named City ofBrucevile-Eddyi is at true and correct copy ofs said Notice and that I posted a true and correct copy ofs said Notice on the official notice case, at City Halli in the City of Bruceville-Eddy, Texas, aj place convenient and readily accessible to the general public at all times, and said Notice was posted on the 15th day of December 2021, at 12:00 pm. andi remained so posted, continuously, for at least 721 hours proceeding the scheduled time ofs said Meeting. entering the council meeting room. assistance. Pam Combg Pam Combs, City Secretary 2-15-24,12:00pm 'Date/Time POLCE 3A BRUCEVILLE Eddy EST1974 Police Department www.bruceylle-edoy.us 143 Wilcox Dr. Eddy, TX 76524 Phone.254-859-5072 Fax: 254-859-5258 Police Department Activity Report: November 1, 2021 - November 30, 2021 Calls for Service: Total 96 890 Dorsey 52 894 Martinez 21 896 Roman 23 Arrest, Offense, Incident Reports: Total 12 890 Dorsey 8 894 Martinez 896 Roman 2 2 Crash Reports: Total 11 890 Dorsey 7 894 Martinez 896 Roman 2 2 Citations & Warnings: Total 140 890 Dorsey 18 citations 13 warnings Citations Total: 70 894 Martinez 896 Roman 28 citations 40 warnings 24 citations 17 warnings Warnings Total: 70 4a KW Utilities Meter Testing 505 Love Cir Corsicana, TX 75110 903-851-5171 Kwmeters@yahoo.com Estimate ESTIMATE# 285 DATE 12/9/2021 BILLTO City Of Bruceville Eddy 143 Wilcox Rd Bruceville-Eddy, TX76524 ITEM DESCRIPTION QTY 1 1 RATE 2,070.00 150.00 AMOUNT 2,070.00 150.00 3" Water Specialties Propeller Meter Head Assembly MLT1-03 Plus Freight Thank youf for your business! Subtotal 0% Tax Total 2,220.00 2,220.00 buu buyack KW Utilities Meter Testing 505 Love Cir Corsicana, TX75110 903-851-5171 kwmeters@yahoo.com Estimate ESTIMATE# 285 DATE 12/9/2021 BILLTO City Of Bruceville Eddy 143 Wilcox Rd Brucevlle-Eddy, TX 76524 ITEM DESCRIPTION QTY 1 1 RATE 2,398.00 150.00 AMOUNT 2,398.00 150.00 3"V Water Specialties Propeller Meter- ML-03 Plus Freight Thank you fory your business! Subtotal 0% Tax Total 2,548.00 2,548.00 5a ENGINEERING SERVICES AGREEMENT THE STATE OF TEXAS COUNTY OF MCLENNAN A WACO TEXAS THIS AGREEMENT, made the 23rd of November, 2021, by and between CITY OF BRUCEVILLE-EDDY, 144 Wilcox Drive, Eddy, Texas 76524 (hereinafter called the "Owner") and TABOR & ASSOCIATES, INC., (Firm #F3229) a Consulting Engineering Firm, P.O. Box Inc consideration oft the covenants and agreements herein contained, the parties hereto do mutually agree that the Owner hereby contracts with the Engineer and the Engineer agrees to perform the Engineering 1788, Waco, Texas 76703, (hereinafter called the Engineer"). Services as follows: PARTI EXISTING SYSTEM ANALYSIS: (A) Update Existing Maps: Updated maps will be based on a copy of the Operator's system maps that the Operator maintains (marks-up as required by TCEQ). As a minimum, maps and mark- ups provided by the Owner must include and identify water main size, pressure reducing valves, water meter size if over standard 5/8", every meter, tap, and meter box location including, but not limited to, active, inactive or reserved. Engineer is not responsible for meters or other data that are not shown on the marked up maps or otherwise located by the Owner. The accuracy and timeliness of map completion (typically within 120 days) is dependent on efficient Owner participation in the review and mark-up of draft maps.. (B) Hydraulic Analysis: After "A" above is complete, then Hydraulic Analysis of the existing water distribution system will be performed by computer modeling to determine the delivery capability based on TCEQ Regulations. Color coded hydraulic contour maps will be provided identifying delivery service ability of the existing water distribution system. (C) Report: A bound report will be prepared for existing water system supply, storage, and (D) Presentation: Engineer will meet with Owner, present and explain the maps, hydraulic pump capacities based on TCEQ capacity rules. analysis, and report for approval by Owner. PARTIL SYSTEM MPROVEMENTSPLAN: (A) Recommend prioritized budget for necessary system improvements, if any, fori the existing system tol be in TCEQ compliance. 1005 South 18th Street. P.O. Box 1788. Waco, TX7 76703 Ph. (254)7 756-2118 wwwlaborengneerscom Firm #F-3229 Engineering Services Agreement- -CityofB Bruceville-Eddy- Hydraulic Analysis & System Mapping Page2of2 PART III. MAPS AND REPORTS: (A) Deliver five (5) sets of 24"x3 36" and five (5) sets 11"x1 17" System Maps. (Upon request by the Owner, digital maps can be provided on one storage media device in PDF format (B) Deliver one (1) set of 24" x 36" color coded hydraulic maps including (1) existing system pressures at 1.5 GPM per meter, (2) existing system high pressures at low flow, (3) proposed system pressures at 1.5 GPM with estimated improvements. (C) Deliver 10 sets of Hydraulic Analysis Reports which willi include water system capacities only.) and 11"x 17" color coded hydraulic maps. PARTIV. ENGINEERING FEES: (A) Engineering Feei for all services in Parti land Part IlI shall be $6.00 per meter for all meters on the system. Compensation for services will be al lump sum in the amount stated above andi fees 50% due and payable upon presentation oft thet first interim set of updated system maps 100% due and payable upon presentation oft the maps, hydraulic analysis, and report (B) Engineering Fee for design of system improvements estimated in Part H will be performed when directed by the Owner under a project specific Engineering Service Agreement which will include preparation of plans and specifications and bid documents for the specific improvements. LIMITATION OF LIABILITY: Toi the maximum extent permitted by law, the Owner agrees to limit the Engineer's liability for damages to an amount not to exceed the Engineer's fee under this Agreement. This limitation shall apply regardless of the cause of action or legal theory pled or USE OF DOCUMENTS: All documents, whether original work or compilation or copyrighted, including all reports, drawings, specifications, computer data and software, or other items prepared or furnished by Engineer pursuant to this Agreement, are instruments of service with respect to the project. Engineer shall retain ownership of all such documents. Owner may make to be paid upon presentation by the Engineer as follows: asserted. orr retain copies of the delivered documents for its information and reference. INT TESTIMONY WHEREOF, the Parties sign this Agreement dated the 23d day of November, 2021. ENGINEER: OWNER: TABOR & ASSOCIATES, INC. Johnny M. Tabor, P.E., President CITY OF BRUCEVILLE-EDDY Linda Owens, Mayor Attest: Attest: Karen McCullough, Corporate Secretary Pam Combs, City Secretary 5b Pam Combs From: Sent: To: Subject: Johnny Tabor taborengr@ao.com> Tuesday, December 7, 2021 1:51P PM Pam Combs; Gene Sprouse; Linda Owens Senate Bill 3 - EPP Engineering Proposal Tabor & Associates, Inc. has received requests to assist in compliance with the recently passed After reviewing the 41 Page Emergency Preparedness Plan Template, this proposal is to provide engineering services for Option 1- Permanently Installed Automatic Starting Auxiliary Generator(s) as Senate Bill 3- Emergency Preparedness Plan (EPP) for water systems. follows: Phase 1-F Plan Preparation (due March 1, 2022): a. Page 2, Section I- Item 4 - Diagram of Water System b. Page 5, Section II- Item 8- Electrical Schematic C. Page 10, Section IV- Option 1 - Sections A, B, &C d. Address any TCEQ or water system questions and comments Proposal includes site visits, consultation, and completion of only the above items of the EPP at our standard hourly rates. Phase 2-1 Implementation (due July 1, 2022): a. Water system receives TCEQ EPP Approval Letter b. Forward TCEQ Approval Letter to our office C. We will prepare Plans, Specifiçations, Bidding, & Construction Administration of Option 1 (Standby Generators) under separate Engineering Services Agreement at percentage of construction Ift the water system would like Tabor & Associates, Inc. to proceed now with Phase 1, please reply to cost (agreement will be like other construction projects). this email by January 15, 2022, for us to begin work. Thanky you, Johnny M. Tabor, P.E., President Tabor & Associates, Inc. Firm #3229 1005 South: 18th Street POI Box: 1788 Waco, Texas 76703 Telephone: 254-756-2118 taborengineers.com 1 6 BRUCEVILLE Eddy She City ef Buceritle-Eddy Rioing inta the Sutwre 143 Wilcox Drive Eddy, Texas 76524 wnv.brucaille-cidyaus Phone: 254)859-5964 Fax: (254)8 859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of_ Decenaben A2lst 2021 to discuss the following: Quumal salAynni Mllbing KhVILS XD DELT a rmuunity Dated this J dayof Nocbu 2021 Signed: h2 Phone Number for contact: Home: Ca13-1340-910g Address: Al9lo PAbyPEAly 4524 MUST BE APPROVED BY MAYOR Mayor Moved to next agenda of regular council session for approval: 12-21.2021 7 BRUCEVILLE Eddy The City of Bruceville-Eddy Rising into the Future 143 Wilcox Drive Eddy, Texas 76524 ww.brucvllecuay.s: Phone: (254)859-5964 Fax: (254)859-5779 I, the undersigned authority, do hereby request to bej placed on the agenda of: December 9th, 2021 2021 to discuss the following: Thep potential for us tot fund a water line improvement along Co Rd 452 and explore our options. Dated this 30th day of November 2021 Signed: o Phone Number for contact: Home: Cell: 512-618-1644 Address: 3736 Bee Caves Rd, STE 1143, Austin TX78746 MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: 8 BRUCEVILLE Eddy She City of Buceille-Eddy Rioing inta the Sutwe 143 Wilcox Drive Eddy, Texas 76524 www.bruculle-cudy.us Phone: 254)859-5964 Fax: (254)859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of Derember 2021 2020 to discuss the following: WOAter meter CBIWAALDAEaalk Ral. Dated this Z day of Dirembec 2020-20z1 Signed: hry DL Dunlal Phone Number for contact: Home: 25453900391'cal 714-L24-W084 P5 Address: ZUN Oubruecull Ral MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: Deag/st BRUCEVILLE Eddy 9 She City of Bucerille-Eddy Rising into the Suture 143 Wilcox Drive Eddy, Texas 76524 ww.bruceylle-eddy.us Phone: (254)859-5964 Fax: (254)8 859-5779 I,t the undersigned authority, do hereby request to be placed on the agenda of: DECEMRR 9 2021 to discuss the following: SPESD CIMAITS ONJ FM107 NOwAD R. EDWAISTON Dated this 19 day of_ NSoU, 2021 Signed: YhLE2SK 859 - 5001 Phone Number for contact: Home: Cell: 2S4 2247 246/ Address: 8S1 3. 3RD S1. BDP4 Mocd ts delL TuDat MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: 12-21-262 10 Pam Combs From: Sent: To: Cc: Subject: Johnny Tabor taborengr@ao.com> Tuesday, February 9, 20218:17AM Pam Combs Sonya Bishop City of Bruceville-Eddy Plati for Park Lake at Shady Shores Addition Ihave reviewed the Final Plat for Park Lake at Shady Shores Addition. Block 1, Lot 1, of this new addition was created from the previously platted Lots 16, 17, and 18. The plat complies with the City of Bruceville-Eddy Subdivision Ordinance. Thank you, Johnny M. Tabor, P.E., President Tabor & Associates, Inc. Firm #3229 1005 South 18th Street POE Box 1788 Waco, Texas 76703 Telephone: 254-756-2118 taborengineers.com 1 VICINITY MAP SCALE: 1'-800" BRUCEVILLE Eddy 11 She City of Buceville-Eddy Rising into the Sutwre 143 Wilcox Drive Eddy, Texas 76524 wwrw.brucew/lle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 I, the undersigned authority, do hereby request tol be placed ont the agenda of: 12-215,2021 to discuss the following: hhe byment ofmaterial For the Nw ety Hall aNd Teevaluate faymewt Dated this 12 dayof 12 2021 Signed: Pidose Roke Phone Number for contact: Home: C4l:24-4P5-925 Address: 190Soules Crel,Eldy, MUST BE APPROVED BY MAYOR Mayor Moved to next agenda of regular council session for approval: BRUCEVILLE Eddy 12 She City of Bucerille-Eddy Rising inta the Suture 144 Wilcox Drive Eddy, Texas 76524 www.brucw/lle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 City Council Special Called Meeting November 16, 2021. 6:30 pm Minutes 1. Council Meeting called to order by Mayor Linda Owens at 6:30 pm. Roll call councilmembers present: Ricky Wiggin-MayorPro-Tem, James Tolbert, Connally City staff present: Pam Combs-City Secretary, Gene Sprouse-Water Supervisor, Michael Bass, Richard Prater, and Cecil Griffin. Dorsey-Chiefof Police, Mr. Martinez-Officer and Natalie. Moore-Water Clerk 2. Citizen Presentations- The City Council welcomes public comments at this point on items notspecifically listed on the agenda. Speakers must sign up before the Meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until ai future Mavis Salladay, Horseshoe. Bend: Ia am speaking oft behave of another citizen. They asked: me to bring up the Little Eagles Christmas Angels and the Santa that will be for the children on December 11+h. She read part ofthe Little Eagles Flyer and said they need sponsors. You can go to Our Daily Bread to find out all the details. Pictures with Santa will bel December 11"h and you can meeting. bring. your own camera to take pictures. 3. Police Report- ChiefDorsey Police Report for the September 2021 Citations Total: 61 Police Report for the October 2021 Citations Total: 77 (See attachment) yeas 5nay 0, motion passes. Warnings Total: 71 Warnings Total: 98 a) Council to discuss, consider and possibly take action on approving budget transfer line items. Motion made by James Tolbert on approving the transfer budget linei items. 2nd by Connally Bass, b) Council to discuss, consider and possibly take action on approving purchase ofa 2021 Ford Motion made by Ricky Wiggins to allow Chief] Dorsey to purchase this all-wheel drive 2021 Ford Police SUV from Silsbee Ford in the amount ofS51,340.94. 2nd by Connally Bass yeas 51 nays 0, Police SUV from Silsbee Ford in the amount of$51,340.94. motion passes. BRUCEVILLE Eddy She City of Buucerille-Eddy Rising into the Sutwre 144 Wilcox Drive Eddy, Texas 76524 www.brucwlle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 Council to discuss, consider, and possibly take action on approving the quote for al Dell T440 Server, and the labor for thei installation and configuration oft the server. Quotes is from Extraco Technology for $10,559.00, ifapproved will be taken out oft the Asset Forfeiture Account. The Police Department does not currently have a server, the purchase of a server will have several benefits. (1) A server will allow our in-car dash cameras to automatically offload to thes server. This will eliminate manual offloads and will streamline the data transfer process. (2) We are currently in a 5-year contract (2021 is year 3 of5) with. AXON, supplier of our body- cameras and tasers. After the contract is over, we will have to continue to pay annually for cloud- based storage. Having a server will eliminate reoccurring annual costs for cloud-based storage, for body-cameras, and dash-cameras. (Annual Cost Savings) (3) Having a server will increase security, and will allow for all computer files, and media files to be stored locally. Motion made by Connally Bass to purchase the Dell T440 Server, and the labor for the installation and configuration oft the server paid out of the. Asset Forfeiture Account. In the amount of $10,559.00 to Extraco Technology 2nd by Ricky Wiggins yeas 5 nay 0, motion d) Code Enforcement : 19 pending violations and 13 properties in Citation Status. passes. 4. Water Dept Report- Gene Sprouse a. Bid for Tank Inspections, U.S. Underwater. Motion made by Ricky Wiggins to approve U. S. Onderwater to do the tanki inspection for b. Council to discuss, consider and possibly take action on approving Pat] Kultgen to donate 10 hours to analyze the water supply infrastructure, current demand, and pricing. The objective is to collect data that could be used to develop a master water plan for the city. Motion made by James Tolbert table this item 4b, 2nd by Richard Prater yeas 5 nays 0, motion $2955.00, 2nd by James Tolbert, yeas 51 nay 0, motion passes. passes. Council to discuss, consider, and possibly take action on approving Ordinance 100120217 Tariff Motion made by Ricky Wiggins to approve Ordinance 10012021 Tariff Rates Effective October Rates Effective October 1, 2021. 1.2021, 2nd by James Tolbert yeas 4 nay 0: abstain 1, motion passes BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Wilcox Drive Eddy, Texas 76524 www.brucwlle-cddy.us Phone: (254)859-5964 Fax: 254)859-5779 d. Council to discuss, consider and possibly take action on approving the purchase ofa new Koshin Motion made by Ricky Wiggins to approve the purchase of a new Koshim 4" pump from Core & Main in the amount of$3,363.68. 2nd by James Tolbert yeas 51 nay 0, motion passes. 5. Johnny Tabor Engineering report: Please see attached Johnny Tabor's Engineer. Report 4" pump from Core & Main in the amount of $3,363.68. Consent Agenda: James Killough. 6. Council to discuss, consider, and possibly take action in replacing water line on Robin Rdj property of Motion made by Connally Bass to approve $13,000.00 plus in order to move and replace the 2- inch water line with a 3-inch water line on Robin Rd property belonging to James Killough. 2nd 7. Council to discuss. consider, and possibly take action on a water meter at 26131 N. Old Bruceville Road, David and Stacy Arnold. No action taken. The council is going to do some: more research 8. Council to discuss, consider, and possibly take action on 2 water meters at 3351 Old Bethany Rd, Cheryl Murphy. No action taken. The council is going to do some more research on the project in 9. Council to discuss, consider, and possibly take action on a water meter at 3985 Box Ranch Road, Jason Vela. No action taken. The council is going to do some more research on the project in 10. Council to discuss, consider, and possibly take action on doing a zoning variance to put manufactured home at 361 Old Moody Rd. No action taken. Pam, City Secretary spoke with Mr. Wall on 11-10- 2021 told him he would need to fill out an application fora Conditional Usel Permit and havea a 11. Council to discuss, consider and possibly approve minutes from September 9, 2021, regular called Motion made by Ricky Wiggins to approve minutes from September 9,2021 council meeting, 2nd by by Cecil Griffin yeas 51 nay 0, motion passes. on the project in this area. this area. this area. public hearing before the council can vote on anything. council meeting. Connally Bass, yeas 51 nay 0, motion passes 12. Finances: 2021. a) Council to discuss, consider, and possibly take action on approving financial reports for August Motion made Ricky Wiggins to approve the financial reports for August 2021, 2nd by James Tolbert, yeas 51 nay 0, motion passes. BRUCEVILLE Eddy She City of Bucerille-Eddy Rioing into the Suture 144 Wilcox Drive Eddy, Texas 76524 wwrw.brucev/lle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 b) Council to discuss, consider, and possibly take action on approving accounts payables for August Motion made by Ricky Wiggins to approve the accounts payables for August 2021 for general c) Council to discuss, consider, and possibly take action on approving financial reports for Motion made Ricky Wiggins to approve the financial reports for September 2021, 2nd by James d) Council to discuss, consider, and possibly take action on approving accounts payables for Motion made by Ricky Wiggins to approve the accounts payables for September 2021 for e) Council to discuss, consider, and possibly take action on approving budget transfer linei items (see Motion made by Ricky Wiggins to approving budget transfer line items on requested form. 2nd 13. Council to discuss, consider and take action on voting for Falls County CAD Board of Directors Motion made by Connally Bass to vote for Ian Geisler, Jessie Martinez, Shirley Melton, and Linda Mitchell for the Falls County Appraisal District Board of Directors 2nd by Ricky 14. Council to discuss, consider and take action on voting for Board of Directors of the McLennan Motion made by James' Tolbert to vote for Michael Bancale, Andrew Drexel, Bridgette Fuselier, Jonathan Green, and Jim Holmes for the Board of Directors of the McLennan County 15. Council to discuss, consider, and take action on Glass Doctor since we. have not heard from him. Mr. Pirkle called and wanted to know what the council wanted to do regarding the Glass Doctor. Motion made by Ricky Wiggins for Mayor, Linda Owen, to go by and see ifs she can talk to Glass Doctor regarding the bullet proof glass if she is unable to get anywhere with them process with calling Mr. Pirkle, City Attorney, to start legal action, 2nd by James Tolbert yeas 5 nays 0, 2021 for general and water funds. and water funds, 2nd by. James Tolbert, yeas 5 nay 0, motion passes. September 2021. Tolbert, yeas 5 nay 0, motion passes. September 2021 for general and water funds. general and water funds, 2nd by James Tolbert, yeas 5 nay 0, motion passes. attached) by Connally Bass, yeas 5 nay 0, motion passes. Election Ballot. Wiggins, yeas 5 nay 0, motion passes. County Appraisal District (2022-2023). Appraisal District. 2nd by Connally Bass, yeas 51 nay 0, motion passes. motion passes. BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutune 144 Wilcox Drive Eddy, Texas 76524 www.brucewlle-cddy.s Phone: (254)859-5964 Fax: (254)859-5779 16. Council to discuss, consider, and take action on Emergency Management Director/Cordinator Motion made by James Tolbert for Michael Dorsey to be Coordinator and Linda Owens to be Asst. Coordinator for Emergency Management, 2nd by Connally Bass, yeas 5 nay 0 motion Notification. passes. Mayor and City Council Agenda Item Request: 17. Council to discuss, consider and possibly take action on street lights for Market Street. Motion made by Ricky Wiggins to check with thel business owners to see how may street lights they would need and get the prices for the lights, 2nd by Connally Bass, yeas 5 nay 0, motion passes. 18. Council to discuss, consider and possibly take action on putting sidewalks on Market Street. 19. Council to consider and possibly take action on approving the recommended dollar amount to reimburse to Vivian Williams for the purchase ofmaterials used to complete the construction of Motion made by Connally Bass to pay Vivian Williams, $18, 798.02 for the purchase of materials used to complete the construction oft the new City Hall, 2nd by James Tolbert, yeas 3- Connally Bass, Ricky Wiggins, and James Tolbert, nays 2-Richard Prater and Cecil Griffin No action taken. the new City Hall. 20. Council to consider and possibly take action to authorize City Staff to secure cost estimates for the purchase and installation of Emergency Power generating equipment for the new City Hall. No: action taken. City Business- Sonya Bishop 21. Council to discuss, consider and possibly take action on continuing to use Franklin Publishing to Motion made by Connally Bass to continuing using Franklin Publishing to publish ordinances and to have ordinances listed in the Franklin Vault. 2nd by Ricky Wiggins, yeas 5 nay 0 motion 22. Council to discuss, consider, and possibly take action on City Council Meeting dates for the rest of November, since the next meeting is scheduled for November 25, Thanksgiving Day. Per Mayor Linda Owens the city council will not al have meeting on November 25, 2021. There will publish ordinances and tol have ordinances listed in thel Franklin Vault. passes. a Special Called Meeting on November: 23, 2021 at 6:30 pm 23. An update status of securing USDA approval on the Sewer Construction plan. No discussion, already discussed BRUCEVILLE Eddy She City of Bucerille-Eddy Rioing inta the Sutwre 144 Wilcox Drive Eddy, Texas 76524 www.brucw/lle-ddy.us Phone: (254)859-5964 Fax: (254)859-5779 24. An update on when we expect completion oft the paving oft the City Hall front parking area. No update Waco Paving has already started on the parking area. Meeting adjourned at 9:20 pm motion passes. Motion made by Connally Bass 2nd by Ricky Wiggins, yeas 51 nay 0, Linda Owens, Mayor Pam Combs, City Secretary #3A BRUCEVILLE Eddly For Office Use Only: BUDGET CHANGE REQUEST FORM Approved Not Approved General Water Sewer Authorized Signature Date Date: September 24, 2021/F Fiscal Year: 2020-2021/Requester. Chief of Police Michael Dorsey Requested Revised Budget $195,272.30 $7,428.70 ()$195,27230-40-20- 6601 757.428.70-10.20.8603 Line Item Description Budgeted Hourly MINORI EQUIP $444.00 SUPPLIES & REPAIR Inc/Dec Amt. -$6,984.70 +$6,984.70 -$6,984.70 (YTD) $202,257.00 10-20-6001 10-20-6603 Totals $202,701.00 Reason for changes: Decrease line item 10-20-6601 by $6,984.70. Increase line item 10-20-6603 by $6,984.70 to cover negative balance. (AXON CONTRACT YR. 30F 5) 09/24/2021 M S Requestor Signature: City Administrator Signature: SA Council Approved 5yah nah Date: I-162021 Reasons for not approving/. Approval Conditions #3A For Office Use Only: BRUCEVILLE Eddy BUDGET CHANGE REQUEST FORM General X Water Sewer Approved Not Approved Authorized Signature Date Date: September 10, 2021 /F Fiscal Year: 2020-2021/Requester: Chief of Police Michael Dorsey Line Item Description Budgeted Hourly Drug Testing/ $0.00 Physical Misc. Expense $100.00 PD Attorney Fees $16,000 Membership $100.00 Dues Atmos Gas $0.00 Postage, Freight & Delivery TS System Support Extraco Office Equipment Furniture Office Machines Lease Janitorial Inc/Dec Amt. +$544.00 +$243.62 +$13,000 +$97.00 +$200.00 +$111.79 +$4,491.31 +$176.63 +$420.25 +$56.94 $19,341.54 Requested Revised Budget (YTD) $202,257.00 10-20-6001 10-20-6106 10-20-6160 10-20-6202 10-20-6207 10-20-6215 10-20-6412 10-20-6413 10-20-6417 10-20-6422 10-20-6517 -$19,341.54 $182,915.46 $544.00 $343.62 $29,000 $197.00 $200.00 $176.79 $5,491.31 $276.63 $1820.25 $306.94 $182,915.46 $65.00 $1,000 $100.00 $1,400 $250.00 $221,272.00 Totals Reason for changes: Decrease line item 10-20-6601 by $19,341.54. Increase line item 10-20-6106 by $544.00 to cover negative balance. Increase line item 10-20-6160 by $243.62 to cover negative balance. Increase line item 10-20-6202 by $13,000 to cover negative balance. Increase line item 10- 20-6207 by $97.00 to cover negative balance. Increase line item 10-20-6215 by $200.00 to cover negative balance. Increase line item 10-20-6412 by $111.79 to cover negative balance. Increase line item 10-20-6413 by $4,491.31 to cover negative balance. Increase line item 10-20-6417 by $176.63 to cover negative balance. Increase line item 10-20-6422 by $420.25 to cover negative balance. Increase line item 10-20-6517 by $56.94 to cover negative balance. Mca oglolzoz Requestor Signature: Bohep Administrator Signature: bar Council Approved 5_yah nah Date: I-16-2021 Reasons for not approving/. Approval Conditions 7 5 City of Bruceville-Eddy Engineer's Report 11-16-2021 1. USDA Rural Development = New Wastewater System: TCEQ's Louis Herrin, P.E., informed me on November 8th that the approval letter had been written in July, but due to an internal miscommunication, it was not issued. The office TCEQ approval letter was received by email on November 8th and was forwarded to the City. USDA RD Terri Chenoweth issued an email statement on November 9th to my office and the City apologizing for the delay in review of plans and specifications. Ms. Chenoweth stated that USDA RD's review should be completed by the end of November and she would contact the City and my office about closing instructions this week. 2. Hydraulic Analysis & System Mapping Update: Tabor & Associates, Inc. will continue to recommend that the City authorize updating the June 2017 water system maps and hydraulic analysis as presented to the City Council on June 3, 2021. This work will identify the location of capacity improvements necessary for TCEQ compliance and prioritize recommended improvements with estimated project costs. H 7 2100T18 852AN BRUCEVILLE Eddy She City af Buceritle-Eddy Rioing inta the Suture 143 Wilcox Drive Eddy. Texas 76524 www.bruculleeddy.us Phone: (254) 859-5964 Fax: (254)859-5779 I, the undersigned authority, dol hereby request to be placed on the agenda of: October 28, 2021 2020 to discuss the following: Water meter install at 2613 N Old Bruceville Rd, Bruceville TX 76630 Dated this 8th day of_ October 2021 2020 Signed: Abilebuplusl David & Stacey Arnold Phone Number for contact: Home: 714-624-6084 his Cell: 254-339-0039 hers Address: 2613 N Old Bruceville Rd, Bruceville TX 76630 Current Mailing address: 337 Fannin Dr, Hewitt, TX 76643 MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: 8 '210CT18 8:52AM BRUCEVILLE Eddy She City ef Buceille-Eddy Rioing inta the Suture 143 Wilcox Drive Eddy. Texas 76524 ww.brucwlle-eddy.is Phone: (254) 859-5964 Fax: (25-4)859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of: October 28,2021 RR2R to discuss the following: Two (2) Water meter installs at 3351 Old Bethany Rd, Moody TX 76557 Dated this 10 day of October 2021 2020 Signed: Chpyl Cheryl Murphy Phone Number for contact: Home: 254:867-3510 CA1-251-717-2734 Address: 3351 Old Bethany Rd, Moody TX 76557 MUST BE. APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda of regular council session for approval: BRUCEVILLE Eddy She ClpeSucall-lady. Rioing into the Sutwre 143 Wilcox Drive Eddy, Texas 76524 wn.brucev/lle-eidy.us Phone: (254)859-5964 Fax: (254)859-5779 I, the undersigned authority, do hereby request to be placed on the agenda of Me LELLAD MEETink 2021 to discuss the following: IMhrs2 METER Dated this 17 day of_ SEpr 2021 Signeds <Res Phone Number for contact: Home: MlA Cell: 25w/652-075 Address: 3985 Bok Bencs Bn BEKEVILLE 7 760638 MUST BE APPROVED BY MAYOR Mayor Connally Bass Moved to next agenda ofr regular council session for approval: #10 BRUCEVILIE Eddy cHy-hdha4w, into the Sutwre 143 Wilcox Drive Eddy, Texas 76524 www.bruce/lleeddyus Phone: (254)859-5964 Fax: (254)859-5779 I,t the undersigned authority, do hereby request tol be placed on the agenda of: Ochber 14 2020 to discuss thei following: Zowing Verience fr ht 341 oll Mk pA, Elly Tevas wiliams HB-Vill heres .53 anl Williems Hb blvile .3F acres Dated this_ 2v dayof Saphmbur 2020 / Signed: Foli dur wL Phone Number for contact: Home: 917-2/9-9299 - Cell: 917-719-91-99 Address: 2509 Duer Horw DI doublewpdle 1L: Tx Aequeotig ticuilik Plan, 750x5 MUSTI BE APPROVED BYMAYOR Mayor Connally Bass Moved to next agenda ofregular council session for approval: BRUCEVILLE Eddly - E For Office Use Only: BUDGET CHANGE REQUEST FORM General X Water Sewer_ Approved NotA Approved Authorized Signature Date Date: 10/14/21 Fiscal Year: 2020/2021 Requester: Esther Moreno Line Item Contract Budget 28,840.00 12,484.00 -12,210.00 3,000.00 2,000.00 500.00 600.00 100.00 7,175.00 200.00 1,000.00 60,000.00 220.00 10,000.00 1,700.00 60.00 0.00 0.00 0.00 0.00 0.00 0.00 120.00 0.00 29,299.91 Decrease Increase Requested Revised Amount -620.00 -1,210.00 -250.00 -250.00 -490.00 -100.00 -225.00 -200.00 -470.00 -3,810.00 Amount Budget 10-40-6000 Salary 10-40-6006 Health Insurance 10-40-6008 TMRS 10-40-6009 Social Security 10-40-6102 Training 10-40-6104 Mileage & Vehicle Reimburse 10-40-6200 Subscriptions 10-40-6205 Audit 10-40-6207 Membership Dues 10-40-6412 Postage, Freight & Delivery 10-40-6700 Municipal Court Collection Cost 10-40-6014 EFT/ACH Fee 10-40-6202 Attorney Fees 10-40-6410 Office Supplies 10-40-6411 Copies/Printing 10-40-6413 IT System Support Extraco 10-40-6415 Computer Expense 10-40-6417 Office Equipment Furniture 10-40-6418 Telephone Service/Internet 10-40-6421 Electricity 10-40-6422 Office Machine Lease 10-40-6517 Janitorial 10-40-6518 Building Main. & Repair 10-40-6701 Court Tech Expense 28,220.00 274.00 1,790.00 1,750.00 250.00 110.00 0.00 6,950.00 0.00 530.00 56,190.00, 224.00 17,780.00 1,900.00 110.00 375.00 162.00 173.00 1,506.00 930.00 831.00 400.00 64.00 36,779.91 $157,298.91 4.00 7,780.00 200.00 50.00 375.00 162.00, 173.00 1,506.00 930.00 831.00 280.00, 64.00, 7,480.00 Totals $157,298.91 $-19,835.00 $19,835.00; Reason for change: Tor move some of the expense overage from the linei items above to cover expense shortage from line items above for the fiscal year 2020/2021. Gopdlly Bass City/Administrator Signature: Council Approved 5_yah D nah Date: I16-2021 Reasons for not approving/. Approval Conditions BRUCEVILLE Eddy #RE For Office Use Only: BUDGET CHANGE REQUEST FORM General - Water XSewerl Approved Not Approved Authorized Signature Date Date: 10/15/2021 Fiscal Year: 2020/2021 Requester: Esther Moreno Line Item Contract Budget 207,030.00 13,210.00 1,500.00 2,000.00 1,000.00 200.00 1,000.00 2,000.00 8,175.00 4,500.00 200.00 9,000.00 2,200.00 300.00 1,000.00 17,000.00 8,000.00 800.00 4,000.00 2,500.00 400,000.00 -45,260.00 5,000.00 65,000.00 15,000.00 43,700.00 0.00 0.00 500.00 Decrease Increase Amount -4,810.00 -1,670.00 -750.00 -185.00 -1,000.00 -200.00 -95.00 -1,250.00 -1,225.00 -1,260.00 -90.00 -5,140.00 -285.00 -205.00 -495.00 -5,135.00 -4,280.00 -345.00 -4,000.00 -1,225.00 -1,520.00 -5,010.00 Requested Revised Budget 202,220.00 11,540.00 750.00 1,815.00 0.00 0.00 905.00 750.00 6,950.00 3,240.00 110.00 3,860.00 1,915.00 95.00 505.00 11,865.00 3,720.00 455.00 0.00 1,275.00 354,740.00 3,480.00 59,990.00 18,770.00 44,781.00 9,185.00 109.00 3,561.00 Amount 50-00-6001 Hourly 50-00-6008 TMRS 50-00-6009 Social Security 50-00-6014 EFTIACH Fee 50-00-6102 Training 50-00-6107 Uniforms 50-00-6203 Engineering 50-00-6205 Audit 50-00-6410 Office Supplies 50-00-6411 Copies/Printing 50-00-6414 IT System Support Tyler 50-00-6422 Office Machine Lease 50-00-6425 Property Tax Lease 50-00-6427 Social Platforms 50-00-6519 Property-Liability Insurance 50-00-6600 Vehicle Maintenance/Repair 50-00-6603 Minor Equipment & Supplies 50-00-6604 Equipment Lease 50-00-6605 Equiptment Main. & Repair 50-00-6700 Water Purchase 50-00-6701 Southern Trinity Conserv. Dist 50-00-6702 Heart of Texas Utilities 50-00-6003 Overtime 50-00-6006 Health Insurance 50-00-6100 Contract Services & Temp 50-00-6106 Drug Testing/Physical 50-00-6160 Misc. Expense Water 50-00-6104 Mileage & Vehicle Reimburse 3,770.00 1,081.00 9,185.00 109.00, 3,061.00 50-00-6202 Attorney 50-00-6207 Membership Dues 50-00-6412 Postage,Freight & Delivery 50-00-6413 IT System Support Extraco 50-00-6416 Advertising & Legal Notices 50-00-6417 Office Equipment Furniture 50-00-6418 Telephone Services/Internet 50-00-6419 Cell Phones 50-00-6421 Electricity/(Building) 50-00-6424 Atmos Gas 50-00-6517 Janitorial 50-00-6602 Fuel 10,000.00 700.00 8,500.00 6,000.00 200.00 0.00 4,500.00 2,100.00 0.00 300.00 250.00 10,000.00 59,180.00 1,000.00 50.00 0.00 120,300.00 1,500.00 308,445.00 $1,347,840.00 $85,435.00 30,000.00 407.00 1,206.00 242.00 330.00 1,115.00 210.00 218.00 1,505.00 2.00 171.00 3,677.00, 19,853.00 621.00 2.00 2,683.00 3,154.00 1,545.00 1,288.00 40,000.00 1,107.00 9,706.00 6,242.00, 530.00 1,115.00, 4,710.00 2,318.00 1,505.00 302.00 421.00, 13,677.00 79,033.00 1,621.00 52.00 2,683.00 123,454.00 3,045.00 309,733.00 50-00-6708 Repairs Wells/Pump House 50-00-6709 PRV/aults/Valves 50-00-6712 TCEQ Water Tier II Permit 50-00-6714 Meter Software 50-00-6715 Garbage Pick Up 50-00-6718 Tools 50-00-6900 Principal Payment Debt Totals $85,435.00 $1,347,340.00 Reason for change: To move some of the expense overage from the line items above to cover expense shortage from line items above for the fiscal year 2020/2021. Gennally Bass City Administrator Signature: Council Approved 5 yah 0 nah Date: 1-16-202/ Reasons fornot approving/Approval Conditions BRUCEVILLE Eddy For Office #IRE Use Only: BUDGET CHANGE REQUEST FORM General X Water Sewer_ Approved Not Approved Authorized Signature Date Date: 10/14/2021 Fiscal Year 2020/2021 Requester: Esther Moreno Line Item Contract Budget 1,000.00 7,175.00 4,900.00 15,000.00 37,440.00 9,000.00 1,500.00 220.00 200.00 626.00 0.00 0.00 0.00 500.00 3,000.00 1,900.00 60.00 300.00 4,900.00 2,000.00 3,000.00 800.00 500.00 0.00 0.00 0.00 0.00 Decrease Amount -1,000.00 -225.00 -1,180.00 -3,135.00 -11,100.00 -2,979.00 Increase Amount Requested Revised Budget 10-10-6102 Training 10-10-6205 Audit 10-10-6212 Tax Appraiser Fees 10-10-6519 Property-Liabilty Insurance 10-30-6001 Hourly 10-30-6006 Health Insurance 10-10-6004 Medicare 10-10-6014 EFT/ACH Fee 10-10-6104 Mileage & Vehicle Reimburse 10-10-6160 Misc Expense 10-10-6201 Franklin Legal 10-10-6203 Engineering 10-10-6206 Inspections-Building 10-10-6207 Membership Dues 10-10-6209 Public Health District 10-10-6213 Tax Collector Fees 10-10-6411 Copies/Printing 10-10-6412 Postage, Freight & Delivery 10-10-6413 IT System Support Extraco 10-10-6417 Office Equipment Furniture 10-10-6418 Telephone Services/Internet 10-10-6422 Office Machine Lease 10-10-6518 Building Main. & Repair 10-10-6813 Easement Recordings 10-30-6003 Overtime 10-30-6009 Social Security 10-30-6412 Postage, Freight & Delivery 0.00 6,950.00, 3,720.00 11,865.00 26,340.00 5,652.00 1,589.00 224.00 770.00, 2,766.00 3,055.00 450.00, 2,225.00 1,520.00, 4,420.00 1,920.00 175.00 525.00 6,170.00 2,540.00 3,630.00 831.00 521.00 101.00 1,270.00 568.00 30.00 89.00 4.00, 570.00 2,140.00 3,055.00 450.00 2,225.00 1,020.00 1,420.00 20.00 115.00 225.00 1,270.00 540.00, 630.00 31.00, 21.00 101.00 1,270.00, 568.00 30.00, 10-30-6518 Building Main. & Repair 10-30-6603 Tools & Equipment 10-30-6604 Equipment Lease 10-30-6605 Equipment Main. & Repair 10-30-6606 Mowing Expense 10-30-6900 Principal Payment Debt 0.00 800.00 0.00 400.00 600.00 1,279.00 100.00 690.00 368.00 1,190.00 190.00 1,287.00 100.00 1,490.00 368.00 1,590.00 790.00 2,566.00, $97,100.00 Totals $97,100.00 $-19,619.00 $19,619.00 Reason for change: To move some of the expense overage from the line items above to cover expense shortage from line items above for the fiscal year 2020/2021. Goyalk / Bass City Admihistrator Signature: Council Approved 5_yah D nah Date: I-16202) Reasons for not approving/Approval Conditions BRUCEVILLE Eddy She City of Bucerille-Eddy Rising inta the Sutwre 144 Eddy, Wilcox Texas Drive 76524 www.brucev/lleeddy.us Fax: Phone: (254)859-5779 (254).859-5964 CITY COUNCIL SIGN IN SHEET November 16, 2021 Name Address SSewart NES AEraap MIAH P2BES Mais Salladawy 1163 Shirh 1p 15N olc BNcviloRd UMPABRD HSR Eddey Daurd VSHaur Amold CIDHA CDNPLENG HOORE 21413 1). Quobucionle lol 307 HOeSESHOG 6d. JAsoN VÉLA ChryMerply Chnstlag Ma DOes + AinshaBaes 3985Boc BANcH Ro 3351 Old Bellany 4171 ad Betkay MoBregr TX BRUCEVILLE Eddy She City of Buceille-Eddy Rising into the Sutwre 143 Wilcox Drive Eddy, Texas 76524 www.brucw/lle-cddy.us Phone: (254)859-5964 Fax: (254)859-5779 City Council Special Called Meeting November 23, 2021 6:30 PM Minutes 1. Council Meeting called to order by Mayor Linda Owens at 6:30 pm Roll Call: Council members: Cecil Griffin, Richard Prater, James Tolbert, Connally Bass, and Ricky City employees: Michael Dorsey-Chief) Police, Pam Combs-City Secretary, and Johnny Tabor-City Wiggins. Engineer. 2. Citizen Presentations- The City Council welcomes public comments at this point on items not specifically listed on the agenda. Speakers must sign up before the Meeting begins. Speakers are limited to five (5) minutes each. The Council cannot respond to matters not listed on the agenda until a future meeting. None 3. Council to discuss, consider, and possibly take action approving the minutes from special called meeting Motion made by Connally Bass to approve the minutes ofthe special called meeting on the November 4. Council to discuss, consider and possibly take action on electing ai mayor pro-tempore. The city council shall elect one ofits members as mayor pro tempore, who shall perform a specific duty oft the mayor if Linda Owens nominated Connally Bass to be the mayor pro-tem 2nd by Ricky Wiggins, yeas 5 nay 0, 5. Council to discuss, consider, and possibly take action on eliminating the water committee. Motion made by Connally Bass to dissembling and disband the water committee 2nd by Richard Prater, yeas 2 nay 2,1 1 abstain, since it was a tie, Mayor Owens voted to eliminate the water committee. 6. Council to discuss, consider and possibly take action on amending ordinance 126 sec. 1.01 adopted Motion made by Connally Bass to approve for the Mayor to decide what items are put on the agenda, canvassing the 2021 November election November 15, 2021. 15,2021 meeting. 2nd by Richard Prater,yeas 5 nay 0, motion passes. the mayor is unable to discharge that specific duty. motion passes. 11/5/1998. Placing items on the agenda. 2nd by Richard Prater, yeas 1 nay 4, motion did not pass. Page lof2 7. Council to discuss, consider and possibly take action eliminating the city council workshops. Motion made by Ricky Wiggins we do not have a work shop at every called meeting, however, we: still have the option ofhaving one as in accordance with Section 1.03.033 2nd by Cecil Griffin, yeas 5 nay 0, 8. - Council to discuss, consider and possibly take action on Amending ordinance 2021-05-27 adopted Motion made by Connally Bass to take action on amending ordinance 2021-05-27 adopted 5/27/2021. Changing city council meeting to the 4"Thursday of each month. 2nd by Richard Prater,yeas 5 nay 0, 9. Council to discuss, consider and possibly take action on separating the duties of police chief and code enforcement with code enforcement working under the direction the mayor and city administrator. The police chief working directly under the authority of the mayor. Amending ordinance 113 sec 1.04.034. Motion made by Connally Bass; I move that the council approve separating the duties oft the police chief from the code enforcement. With the code enforcement working under the direction of the mayor and city administrator. The city council will have the authority to override, rulings by the mayor and city administrator, 2nd by Ricky Wiggins, yeas 4 nay 1,James Tolbert, motion passes. Also include on #9 The city council retains the authority to override, veto, amend or repeal any supervisory action 10. Council to discuss, consider and possibly take action on accepting applications for the code enforcement Motion made by Connally Bass, I move: for the City Secretary and the Police Chief advertise and take applications for the code enforcement officer position (part-time and in the future could be full time), 11. Council to discuss, consider and possibly take action on moving forward with the meter service study for 20: meters in the Old Bethany /N. Bruceville Road/ Box Ranch Road area. Estimated construction cost $243,000. The meter fees for this project will be approximately $46,000 to be used in conjunction with Motion made by James' Tolbert for the council to approve the Hydraulic Analysis Water Study for the water system which is approximately 1975 or less that 2000 meters at this time, charging $6.00 per motion passes. 5/27/2021. Change city council meetings to the 2nd Thursday of each month. motion passes. taken by the city administrator and/or mayor. officer position. 2nd by James Tolbert yeas 5 nay 0, motion passes. the WITH THE $210,246.38 oft the CRLF grant. meter for the study, 2nd by Connally Bass, yeas 5 nay 0, motion passes. Meeting adjourned at 8:21 pm, Motion made by Connally Bass 2nd by. James Tolbert, yeas 51 nay 0 Linda Owens, Mayor Pam Combs, City Secretary Page2 2of2 BRUCEVILLE Eddy She City of Bucerille-Eddy Rioing into the Sutwe 144 Wilcox Drive Eddy, Texas 76524 www.brucew/lle-eddy.us Phone: (254)859-5964 Fax: (254)859-5779 CITY COUNCIL SIGN IN SHEET Special Called Meeting November. 23, 2021, 6:30 pm Name B Address MEGlol) Sarua 604EACAr Edely 1 PrD807 Apor MB72A677X Mosoy patHIbiSE Vn Valle JAson Veca ladalaw 3985 Box Daen Ro. 107hbatn DE Cos Egs 13a COUNCIL MONTHLY FINANCIAL SUMMARY FOR OCTOBER 2021 Summary ofF Funds General Fund Account! Name MOODY GENERAL CHECKING MRLAF PROPERTYTAX MUNICPAL COURT TECH/BLDGFUND CITYI INVESTMENT DIVIDENDACCOUNT ASSETF FORFIETURE MRLAI INVESTMENT CDBG GRANT FUND1 10 TOTAL Water Fund Account Name WATERS SUPPLY-MOODY CHECKING SECURITY DEPOSIT #729 CDU UTILITYI MAPROVAMEMTANVESIMENT 2011 IMPROVE REVEE BOND-INTEREST: & SINKING FUND PETTYCASH 2011 IMPROVE REVEE BOND-RESERVE FUND WATERE REFUNDE BOND 20131 IMPROVEMENT BOND-INTEREST & SINKING FUND 20131 IMPROVEMENT REVENUE BOND-RESERVE FUND SERIES: 2013 WATER WATER IMPROVEMENT #1661 IMPROVEMENT REVB BOND-RESERVE INVESTMENT 2011F REFUNDE REVENUE BOND-RESERVE FUND 2011 REFUNDF REVE BOND-INTEREST & SINKING FUND 20150 COMBINATION TAX8 & REV-INTEREST &s SINKING #5220 COBE WATERS SUPPLYI INVESTMENT FUND5 50 TOTAL Summary General Fund" Totals Water Fund1 Totals General Fund: Fund Balance Restricted fund balance Unrestricted! FundE Balance Water Fund: Fund Balance RestrictedF Fund Balance Unrestricted! FundE Balance: DEBT: Debt Service: General Fund Current' Year Debt Service: Water Fund Current Year Debt Service: Sewer Fund Current) Year Nexty year Bond Debt Service Total Remaining Debt Servicei in Future) Yrs 2024-2030 4Bondsi issued-2-2011; 2013;2 2015 *BondF Payments made semia annual:March: 30,8 & Sept. 30 Ms Beginning Balance Total Deposits Total Withdraws Ending Balance $ 216,934.72 $ 60,957.71 $ (106,689.11) $ 171,203.32 $ 314,540.70 $ 17,475.63 $ $ 35,605.55 $ $ 104,225.86 $ 13.27 $ $ 50,019.39 $ $ 142,423.58 $ 1,300.00 $ $ 2,184,197.70 $ 278.25 $ 332,016.33 (460.06) $ 35,145.49 *** $ 104,239.13 $ 50,019.39 (520.00) $ 143,203.58 *** $ 2,184,475.95 $ $ $ $ 3,047,947.50 $ 80,024.86 $ (107,669.17) 3,020,303.19 Beginning Balance Total Deposits Total Withdraws Ending Balance 403,091.26 $ 197,111.70 $ (99,448.04) $ 500,754.92 $ 60,396.19 $ 2,356.03 $ (22,782.45) $ 39,969.77 *** $ 60,362.90 $ $ 57.00 $ 6,176.00 $ $ 200.00 $ $ 71,319.02 $ $ $ 98.76 $ 12,704.00 $ $ 5,095.37 $ $ $ $ $ 164,754.28 $ 20.99 $ $ 37,804.23 $ 34.63 $ 3,041.00 $ $ 32.38 $ 3,928.00 $ 1,753,963.15 $ 223.44 $ 7.67 $ $ $ $ $ $ $ 60,370.57 $ 6,233.00 *** $ 200.00 $ 71,319.02 *** $ $ 12,802.76 ** $ 5,095.37 ** $ $ $ 164,775.27 *** $ 37,804.23 * $ 3,075.63 *** 3,960.38 ** 1,754,186.59 2,557,209.17 $ 225,568.83 $ (122,230.49) $ 2,660,547.51 Beginning Balance Total Deposits Total Withdraws Ending Balance 3,047,947.50 $ 80,024.86 $ (107,669.17) $ 3,020,303.19 2,557,209.17 $ 225,568.83 $ (122,230.49) $ 2,660,547.51 Total 5,680,850.70 $ 178,349.07 *** $ 2,841,954.12 TOTAL $ 3,020,303.19 $ 345,035.43 * $ 2,315,512.08 TOTAL $ 2,660,547.51 $ $ 368,219.99 $ 47,512.50 $ 416,805.34 $ 1,844,177.69 TOTAL $ 2,676,715.52 21DEC15 8:32AM Esther Moreno, Finance Director SUBMITTEDBY:. City Administrator Directoro ofFinance TOTAL DEBT Revenue Bond WATER 9/30/2013 2028 $1,883,000.00 $1,273,000.00 $284,479.90 $1,557,479.90 3.25% $48,524.99 $104,000.00 $44,625.00 $109,000.00 $40,375.32 $113,000.00 $35,745.00 $118,000.00 $31,025.00 $233,000.00 $264,025.00 $21,122.50 $243,000.00 $264,122.50 $10,824.58 $254,000.00 $264,824.58 Debt Description Code Fund Issuance Year Final Year Issuance Amount Principle Balance Due Interest Balancel Due Total Outstanding: Interest+Principle Interest Rate Interest 2022 Principle 2022 Total 2021-2022 Interest 2023 Principle 2023 Total 2022-2023 Interest 2024 Principle 2024 Total 2023-2024 Interest 2025 Principle 2025 Total 2024-2025 Interest 2026 Principle 2026 Total 2025-2026 Interest 2027 Principle 2027 Total 2026-2027 Interest 2028 Principle 2028 Total 2027-2028 Interest 2029 Principle 2029 Total 2028-2029 Interest 2030 Principle 2030 Total 2029-2030 2022 Water Fund: 2023 Water Fund: 2024-2030:Water Only 2022 Sewer Fund: 2023 Sewer Fund: 2024-2030: Sewer Willl bep paid ats sewer closing Series 2011 SERIES: 2011 Series 2013 Water Meters Revenue Bond WATER 2/28/2020 2025 $489,200.00 $489,200.00 $44,481.90 $533,681.90 2.97% $11,791.92 $94,944.46 $8,972.07 $97,764.31 $6,068.47 $100,667.91 $3,078.64 $103,657.74 Series 2015 SEWER 3/30/2016 2030 $395,000.00 $365,000.00 $88,825.00 $453,825.00 4.25% $14,152.50 $33,000.00 $12,750.00 $34,000.00 $11,305.00 $35,000.00 $9,817.50 $36,000.00 $8,287.50 $37,000.00 $45,287.50 $6,715.00 $38,000.00 $44,715.00 $5,100.00 $39,000.00 $44,100.00 $3,442.50 $40,000.00 $43,442.50 $1,742.50 $41,000.00 $42,742.50 TOTALS Rev. Bond2 WATER 3/1/2011 2025 $731,000.00 $314,000.00 $48,272.70 $362,272.70 5.50% $13,438.62 $59,000.00 $72,438.62 $9,877.72 $63,000.00 $72,877.72 $6,067.19 $66,000.00 $72,067.19 $2,073.15 $70,000.00 $72,073.15 WATER 9/30/2011 2025 $371,000.00 $156,000.00 $28,563.43 $184,563.43 5.50% $7,520.00 $29,000.00 $36,520.00 $5,816.24 $31,000.00 $36,816.24 $4,005.95 $33,000.00 $37,005.95 $2,056.24 $35,000.00 $37,056.24 $3,474,200.00 $2,232,200.00 $405,797.93 $2,637,997.93 $95,428.03 $319,944.46 $415,372.49 $416,805.34 $415,489.84 $415,428.27 $309,312.50 $308,837.50 $308,924.58 $43,442.50 $42,742.50 $152,524.99 $106,736.38 $47,152.50 $153,625.00 $106,736.38 $46,750.00 $153,375.32 $106,736.38 $46,305.00 $153,745.00 $106,736.38 $45,817.50 $368,219.99 $370,055.34 $1,531,767.69 $47,152.50 $46,750.00 $312,410.00 TOTALSI FOR ALL: 2022 2023 2024-2030 $415,372.49 $416,805.34 $1,844,177.69 S & & D I S OCTOBER 2021 **Remember first month with new raises for employees. ** City: Revenues & Disbursements Pg.2 #2 Pg.4 #4 Pg.5 #5 #6 Pg.6 #1 10-10-6206 Bulding/GargePumoing Inspections 10-10-6519 Quarterly Payment #3 10-20-6519 Quarterly Payment 10-20-6603 Item was return-Credit Card Credit 10-30-6601 4 new tires, 2 batteries 10-30-6603 Includes al Blower #7 10-40-6202 Prosecutor Conferences and follow up paper work Water: Revenues & Disbursements Pg.2 #1 #2 #3 #5 Pg.3 50-00-6207 TWUA membership 50-00-6410 includes order of Water bills 50-00-6519 Quarterly Payment #4 50-00-6700 Over minimum usage 50-00-6703 Includes box of meters #6 50-00-6713 Yearly permit fee #7 50-00-6718 Includes al Reed DS36 Descaler 12/14/2021 lacknowledge that the reports are accurate to the best of my knowledge at the date and time the reports were printed. s7hns - - 5 - - B L - E - e 88 - E B - / CD A - 6 099999999999 8888888888888888888 UT / a I CD - - 6 o 000005 o 00000 o 600 06 00 00000 88888 - a * : : - 00 OHJOO o : 0000 88888 - t9 o000P 00 : : : * 859 B 06 o0BoP6 H 0 00000 88888 d 06 000005 - o e 0 0 00000 888886 13b BRUCEVILLE Eddhy General Fund Account Name MOODY GENERAL CHECKING MRLAI PROPERTYT TAX COURT TECH/BLDGI FUND CITYI INVESTMENT DIVIDENDA ACCOUNT ASSET FORFIETURE MRLAI INVESTMENT CDBG GRANT FUND 101 TOTAL Water Fund Account Name WATER SUPPLY-MOODY CHECKING SECURITY DEPOSIT #7290 CDUTILITYI 20111 IMPROVEF REVEE BOND-INTERESTE & SINKING FUND PETTY CASH 20111 IMPROVER REVEB BOND-F RESERVE FUND WATERE REFUNDE BOND 20131 IMPROVEMENT! BOND-INTEREST & SINKING FUND 20131 IMPROVEMENT REVENUE BOND- RESERVER FUND SERIES 2013) WATER WATERI IMPROVEMENT #1661 IMPROVEMENT REVB BOND-RESERVEI INVESTMENT 2011 REFUNDR REVENUEE BOND-F RESERVER FUND 2011F REFUNDR REVEE BOND-INTEREST & SINKING FUND 2015 COMBINATIONT TAX&R REV-INTEREST & SINKING #5220 COBE WATERSUPPLYI INVESTMENT FUND501 TOTAL Summary GeneralF Fund Totals Water FundT Totals General Fund: Fund Balance Restrictedf fund! balance Unrestricted FundE Balance Water Fund: Fund Balance RestrictedF FundE Balance Unrestricted Fund Balance: DEBT: Debt Service: General Fund Current Year Debt Service: Water Fund Current Year Debt Service: Sewer Fund Current Year Nexty year Bond Debt Service TotalF Remaining Debt Servicei in Future) Yrs2 2023-2030 4Bondsi issued-2-2011; 2013;2 2015 *Bond Payments made semia annual:March: 30,8 &Sept. 30 b/ns COUNCIL MONTHLY FINANCIAL SUMMARY FOR NOVEMBER 2021 Summaryo ofFunds Beginning Balance Total Deposits Total Withdraws Ending Balance 171,203.32 $ 242,073.12 $ (294,062.46) $ 119,213.98 $ 332,016.33 $ 30,062.40 $ (150,003.83) $ 212,074.90 $ 35,145.49 $ $ 104,239.13 $ 12.85 $ $ 50,019.39 $ 210,246.38 $ 143,203.58 $ 2,184,475.95 $ 269.29 $ (1,660.06) $ 33,485.43 : 104,251.98 260,265.77 (829.70) $ 142,373.88 2,184,745.24 3 $ 3,020,303.19 $ 482,664.04 $ (446,556.05) $ 3,056,411.18 Beginning Balance TotalD Deposits Total Withdraws Ending Balance $ 500,754.92 $ 132,241.03 $ (441,251.18) $ 191,744.77 $ 39,969.77 $ 1,200.00 $ (2,760.72) $ 38,409.05 $ 60,370.57 $ $ 6,233.00 $ 6,176.00 $ $ 200.00 $ $ 71,319.02 $ $ $ 12,802.76 $ 12,704.00 $ $ 5,095.37 $ $ $ $ 164,775.27 $ 20.31 $ $ 37,804.23 $ 3,075.63 $ 3,041.00 $ 3,960.38 $ 3,928.00 $ 1,754,186.59 $ 250,243.95 $ 7.42 $ 60,377.99 12,409.00 : 200.00 71,319.02 : $ $ 25,506.76 : 5,095.37 : $ 164,795.58 ** $ 37,804.23 : 6,116.63 : 7,888.38 : 2,004,430.54 2,660,547.51 $ 409,561.71 $ (444,011.90) $ 2,626,097.32 Beginning Balance TotalD Deposits Total Withdraws Ending Balance $ 3,020,303.19 $ 482,664.04 $ (446,556.05) $ 3,056,411.18 2,660,547.51 $ 409,561.71 $ (444,011.90) $ 2,626,097.32 Total 5,682,508.50 $ 175,859.31 : 2,880,551.87 TOTAL $ 3,056,411.18 $ 369,344.02 ** 2,256,753.30 TOTAL $ 2,626,097.32 $ $ 368,219.99 $ 47,512.50 $ 416,805.34 $ 1,844,177.69 TOTAL $ 2,676,715.52 Esther Moreno, Finance Director SUBMITTEDBY: CityA Administrator 4=Transferred $250,000.0 00t tol Directoro ofFinance 1=$210,246.3 38t transferredt tol DividendA Accountt tok keepk better records ofG Grant money 2-$150,000.00t transferredt to GeneralF Funda as balancev wasl lowa aftert theG Grantr moneyv wast transferredo out. 3=$210,246.38 wast transferredf from General Fundt tot track the Grant money 5=$250,000.0 001 transferredf from Waters Supplyf fori investment purpose only '21DEC15 8:32AM account TOTAL DEBT Revenue Bond WATER 9/30/2013 2028 $1,883,000.00 $1,273,000.00 $284,479.90 $1,557,479.90 3.25% $48,524.99 $104,000.00 $44,625.00 $109,000.00 $40,375.32 $113,000.00 $153,375.32 $35,745.00 $118,000.00 $31,025.00 $233,000.00 $264,025.00 $21,122.50 $243,000.00 $264,122.50 $10,824.58 $254,000.00 $264,824.58 Debt Description Code Fund Issuance Year Final Year Issuance Amount Principle Balance Due Interest Balance Due Total Outstanding: Interest+Principle Interest Rate Interest 2022 Principle 2022 Total 2021-2022 Interest 2023 Principle 2023 Total 2022-2023 Interest 2024 Principle 2024 Total 2023-2024 Interest 2025 Principle 2025 Total 2024-2025 Interest 2026 Principle 2026 Total 2025-2026 Interest 2027 Principle 2027 Total 2026-2027 Interest 2028 Principle 2028 Total 2027-2028 Interest 2029 Principle 2029 Total 2028-2029 Interest 2030 Principle 2030 Total 2029-2030 2022 Water Fund: 2023 Water Fund: 2024-2030:V Water Only 2022 Sewer Fund: 2023 Sewer Fund: 2024-2030: Sewer Willl bep paid ats sewer closing Series 2011 SERIES: 2011 Series 2013 Water Meters Revenue Bond WATER 2/28/2020 2025 $489,200.00 $489,200.00 $44,481.90 $533,681.90 $453,825.00 2.97% $11,791.92 $94,944.46 $8,972.07 $97,764.31 $6,068.47 $100,667.91 $106,736.38 $46,305.00 $3,078.64 $103,657.74 Series 2015 SEWER 3/30/2016 2030 $395,000.00 $365,000.00 $88,825.00 4.25% $14,152.50 $33,000.00 $12,750.00 $34,000.00 $11,305.00 $35,000.00 $9,817.50 $36,000.00 $8,287.50 $37,000.00 $45,287.50 $6,715.00 $38,000.00 $44,715.00 $5,100.00 $39,000.00 $44,100.00 $3,442.50 $40,000.00 $43,442.50 $1,742.50 $41,000.00 $42,742.50 TOTALS Rev. Bond2 2 WATER 3/1/2011 2025 $731,000.00 $314,000.00 $48,272.70 $362,272.70 5.50% $13,438.62 $59,000.00 $72,438.62 $9,877.72 $63,000.00 $72,877.72 $6,067.19 $66,000.00 $72,067.19 $2,073.15 $70,000.00 $72,073.15 WATER 9/30/2011 2025 $371,000.00 $156,000.00 $28,563.43 $184,563.43 5.50% $7,520.00 $29,000.00 $36,520.00 $5,816.24 $31,000.00 $36,816.24 $4,005.95 $33,000.00 $37,005.95 $2,056.24 $35,000.00 $37,056.24 $3,474,200.00 $2,232,200.00 $405,797.93 $2,637,997.93 $95,428.03 $319,944.46 $415,372.49 $416,805.34 $415,489.84 $415,428.27 $309,312.50 $308,837.50 $308,924.58 $43,442.50 $42,742.50 $152,524.99 $106,736.38 $47,152.50 $153,625.00 $106,736.38 $46,750.00 $153,745.00 $106,736.38 $45,817.50 $368,219.99 $370,055.34 $1,531,767.69 $47,152.50 $46,750.00 $312,410.00 TOTALS FOR ALL: 2022 2023 2024-2030 $415,372.49 $416,805.34 $1,844,177.69 8 C / 2 e I NOVEMBER 2021 City: Revenues & Disbursements Pg.1 #1 Pg.2 #3 #4 #5 #6 Pg.3 #8 Pg.5 #9 Pg.6 10-00-5047 McLennan County reimburse PD1 for as seize case #2 10-10-6000 Includes severance pay-approved by prior & current Mayor 10-10-6205 15t payment of Audit 10-10-6211 Last payment for Election 10-10-6212 1St Quarterly payment 10-10-6427 Resignations & November Birthday Luncheons #7 10-10-6914 10-LED Post Light w/Triple Head Outdoor' Vintage Street Lights 10-20-6205 15t payment of Audit 10-30-6609 McLennan County Brush Cutting #10 10-40-6102 Court Clerk Training in Austin for a week #11 10-40-6205 15t payment of Audit #12 10-40-6701 Includes CopSync Citation Intergration Yearly Maintenance Fee Water: Revenues & Disbursements Pg.1 Pg.2 #2 #3 Pg.3 #1 50-00-6006 1stmonth of coverage for newest employee 50-00-6205 1st payment of Audit 50-00-6207 1TCEQ renewal #4 50-00-6419 Includes new phone upgrade fees #5 50-00-6713 Fiscal Year 2022 Water System Fee #6 50-00-6718 Includes a pressuare data logger Sewer: Revenues & Disbursements Pg.1 #1 51-00-6203 Sewer payment for part oft the Final Design cost 12/14/2021 lacknowledge that the reports are accurate to the best of my knowledge at the date and time the reports were printed. SS - a B - B - E - e 8 < 3 D 3 - E K CD A 2 E - - a 9999999999999999999 000 000000 000000000000000 0888 E 888888 0000 8888N C - I - C 9 D E 000008 0000 00000 00000 * ga 00 o s 9 : : : FEE 08 w : AB opuous FE 0000NB 10 88 888 00000 888886 8 :N : : B 1 - 8 W 05 000046 € 00009 08888 o00006 0000! 888885 * 00000 000 000 8888 14 15 Pam Combs From: Sent: To: Cc: Subject: Ms. Mayor: Ricky Wiggins Linda Owens Pam Combs Agenda Items Monday, November 29, 2021-4:04PM Please accept this as my request to place the following items on the first council meeting in December, 2021. 1. Council to discuss, consider and possibly take action on taking applications for a City Administrator. 2. Council to discuss, consider and possibly take action on giving our City Secretary (Pam Combs) an additional hourly raise due to the fact that she is performing the City Administrator's duties in addition to her duties. This raise is to be retroactive from Sonya Bishop's departure from the employment oft the City and continue until the City Administrator position isi filled and that person assumes the duties of the City Administrator. Thanks, Ricky Wiggins City Councilman