AGENDA oF MOPE CITY OF HOPEWELL Hopewell, Virginia 23860 AGENDA (804)541-2408 www.hopewelvagoy into@hopewelvagoy ciyeletk@hopewelvagoy REGULAR MEETING CITY COUNCIL John B.Partin, Jr., Mayor, Ward# #3 Rita. Joyner, Vice Mayor, Ward #1 Michael B. Harris, Councilor, Ward #2 Ronnie Ellis, Councilor Ward #4 Susan Daye, Councilor, Ward#5 Yolanda Stokes, Councilor, Ward#6 DominicR.Holloway, Sr,Councilor, Ward#7 Dr. Concetta! Manker, City Manager Beverly Burton, InterimCityAttorney Brittani Williams, City Clerk Sade' Allen) Deputy City Clerk Closed Meeting- 6:00PM Work Session- 7:00PM Open Meeting: 7:30PM M of January 28, 2025 6:00 p.m. Call to order, roll call, and welcome to visitors CLOSED MEETING SUGGESTED MOTION: Move to go into a closed meeting pursuant to Va. Code Section $2.2-3711 (A)(1)to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointees and employees of City Council and discussion, consideration or interviews of prospective candidates for employment, and' VA Code $2.2-3711(A)29), "Discussion oft the award ofap public contract involving the expenditure of public funds, including interviews ofbidders or offerors, and discussion of thet terms or scope ofs such contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy oft the public body; and to the extent such discussion will be aided thereby; RollCall RECONVENEOPEOPENMEETING CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (I) lawfully exempted from permctimgrequirements and (2)i identified in the closed-meeting motion discussed in the closed meeting? WORK SESSION 1. Conditional Use Permit fors a single-family dwelling on a non-conforming lot parcel # 079-0005 Cedar Lane Chris Ward, Director of Planning & Development 2. Compensation study update - Evergreen Solutions REGULAR MEETING 7:30p.m. Call to order, roll call, and welcome to visitors Prayer by Pastor Collier, followed by the Pledge of Allegiance toi the Flag oft the United States of America led by Councilor Holloway. SUGGESTED MOTION: To amend/adopt Regular Meeting Agenda Roll Call CONSENT AGENDA Allz matters listed under the Consent Agenda are considered routine by the Council and will be approved or received by one motion in the form listed. Items may be removed. from the Consent Agendafordiscussion under the regular agenda at the request ofo fany Councilor. C-1 Minutes: December: 3, 2024, December 10, 2024, December 17, 2024(Finance), December 17,2024(Special) January 8, 2025, January 14, 2025 C-2 Pending List: C-3 Information for Council Review: Police Report C-4 Personnel Change Report & Financial Report: HR Report C-5 Public Hearing Announcements: C-6 Routine Approval ofWork Sessions: C-7 Ordinances on Second & Final Reading: C-8 Routine Grant Approval: SUGGESTED MOTION: Toamend/adoptcoptconsentagenda INFORMATIONIPRESENTATIONS 1. Public Access Defibrillator Program Tabitha Martinez, Recreation and Parks Director COMMUNICATIONS FROMCITIZENS CITY CLERK: A Communicationf from Citizens period, limited in total time to 30 minutes, is part of the Order of Business at eachi regular Council meeting. All persons addressing the Council. shall approach the microphone, give their name and, ifthey, reside in Hopewell, their ward number, and limit comments to threeminutes. No one is permitted to speak on any item scheduledj for consideration on the regular agenda ofthe meeting. All remarks shall be addressed to the Council as a body, any questions must be asked through the presiding officer. Any person who makes personal, impertinent, abusive, or slanderous statements or incites disorderly conduct in Council Chambers may be barred by the mayorfromf further audience before Council and removed, subject to appeal to a majority ofCouncil (See Rules 405 and 406) PUBLIC HEARING CITY CLERK: All persons addressing the Council. shall step to the microphone, give their name and, Ifthey reside in Hopewell, their ward number, and limit comments to three minutes. No one may address the council more than once, per meeting unless granted permission by the presiding officer. Speakers address the council as a body, not individual councilors. Questions are asked of councilors and staffthrough the presiding officer. Anyperson who makes personal, impertinent, abusive, or slanderous statements or incites disorderly conduct ini the council chamber may be reprimanded. by the presiding officer and removed from the meeting upon az majority vote ofo councilors present, excluding any councilor who is the subject of the motion. (See Rules 405 and 406) PH-1 - Epps Property Sale Charles Bennett, Economic Development Director PH-2 Conditional Usel Permit to constructas single-family dwelling on a non-conforming lot Parcel# #013-1210 Atlantic St- Chris' Ward, Director of Planning & Development PH-3 Zoning Ordinance Amendment to add municipal facility as an allowable use to C-1 PH-4 - School Board Appropriation Janel English, Director of Finance/Internal Auditor District Chris Ward, Director of Planning & Development REGULAR BUSINESS R-1- Adoption of Economic Development Strategic Plan R-2- Penalty and Interest Extension Resolution - Stacey Jordan, CFO R-3-1 Resolution of Support for WODA Group on new development Charles Bennett, Economic Development Director, Eric Wright, Woda Group R-4-1 Proposed Schedule for Council Meetings Dr. Manker, City Manager R-5- MOUOFNOVA. Aquatics - Lauren Waterworth, Program Manager Reports of City Manager: Budget Calendar, IT Security, and Workflow Reports of City Attorney: Reports of City Clerk: Councilors Pending Request: Presentations from Boards and Commission Other Council Communications BOARD/COMMISSION VACANCIES Board of Building Code and Fire Prevention Code Appeals = 4 Vacancies Keep Hopewell Beautiful -5 5 Vacancies Recreation and Parks - 3 Vacancies Library Board -1 1 Vacancy Department of Social Services- 2 Vacancies Dock Commission - 2 Vacancies Board of Zoning Appeals - 2 Vacancies Bright Point Community College Local Board -1 Vacancy Economic Development Authority - 2 Vacancies Architectural Review Board - 2 Vacancies Hopewell Redevelopment and Housing Authority - 1 Vacancy District 19- -2 Vacancies (Currently has no active members; Requirement of2) Adjournment CLOSED MEETING RECONVENE OPEN MEETING WORK SESSION WS-1 CONDITIONAL USE PERMIT REQUEST Single-Family Dwelling on a Non-Conforming Lot Parcel #079-0005 - Cedar Ln. CITY COUNCIL January 28, 2025 CUP REQUEST: SFD on Non-Conforming Parcel #079-0005 APPLICANT: Riley Ingram, Jr. WARD: 1 CURRENT ZONING: R-1 Res. Low Density REQUESTE Approve CUP request PUBLIC NOTICE: Ads in Progress-Index, letters to adjacent property owners, sign placed at property CUP REQUEST: SFD on Non-Conforming Parcel #079-0005 CUP REQUEST: SFD on Non-Conforming Parcel #079-0005 Minimum lot size in R-1 is 80 feet wide and 12,000sf. Cedar Lane - Parcel #079- 0005 1s 82 feet wide and 82f6 9,430sf. 15ft Non-Contormity - Total Lot Size less than 12,000sf. CUP REQUEST: SFD on Non-Conforming Parcel #079-0005 2-Story SF Dwelling 3 Bedroom; 2.5 Bath 1,536sf (previously 1,728sf) Sonler First floor front façade to be brick Front Elevation Scale 1/4-1 Soale CUP REQUEST: SFD on Non-conrorming Parcel #079-0005 ASL WINTERS CONSTRUCTION NetCadDrafting FLOORPLANS 2STORY 7CUP Approval Criteria Comprehensive Plan Staff Analysis Proposed dwelling attempts to bridge dispanties between houses on Cedar Lane and E. Broadway in terms of materials, scale, andstyle. Average size of dwellings in the surrounding area is 1,553 sf. Proposed dwelling is 1,536sf. Staff Recommendation Staff recommends approval with the following conditions: a. The proposed dwelling as presented is to be constructed with a brick facing on the first floor of the front façade. b. Adriveway of concrete or asphalt will be installed in accordance with the City'sdriveway policy. The dwelling will havea roofoverhang/eaves onallsides. d. Theapplicant will ensure a tree canopy of at least 20% lot coverage. 4-0 Planning Commission Recommendation Jan. 9, 2025 Planning Commission recommends approval with the following conditions: a. The proposed dwelling as presented is to be constructed with a brick facing on the first floor of the front façade. b. Adriveway of concrete or asphalt will be installed in accordance with the City'sdriveway policy. C. The dwelling will havea roofoverhang/eaves onallsides d. Theapplicant will ensurea a tree canopy ofa at least 20% lot coverage. CUP REQUEST: SFD on Non-Contorming Parcel #079-0005 Questions? Applicant: Riley Ingram, Jr. The City of Hopewell, Virginia 300 N. Main Street Department of Development (804) 541-2220 I Fax: (804) 541-2318 20240236 EALTH Y Application' #: Permit #: APPLICATION! CONDITIONAL USE PERMIT APPLICATION APPLICATIONI FEB:S $300 APPLICANT: Bilcy E. Ingren, ADDRESS: 12616 Brook' Cn. PHONE! RW-720-7444 Chesle Ve. 23831 FAX#: EMAILADDRESS: alayiagremjcoz C gmal.zom INTEREST! INI PROPERTY: OWNER OR AGENT FCOMIACTPUACISB PROVIDEA COPYOFTHE CONTRACTORALETER OFTHEPROPEKITOHNRSCONGNTTONAREAPPLICATONA Carlos Cofrasguillo OWNER: ADDRESS: PHONE!: Sb4-721-2414 PROPERTY. ADDRESS/LOCATION: Cedaz Ln. FAX#: PARCEL!: 0790005 ACREAGE: 0.2165 ZONING: RI *** IFI REQUIRED! BY ARTICLE 160FTHE ZONING ORDINANCE, AS SITEI PLANI MUST. ACCOMPANY THIS APPLICATION ATTACH. A SCALEDI DRAWING ORI PLATOFTHE PROPERTY SHOWING: 2.THE PROPOSED. DEVBLOPMENT WITH FRONT, SIDE, ANDI REAR BLEVATIONS. 1.FLOOR: PLANS OF THEI PROPOSED! BUILDINGS. THISI REQUESTI FOR A CONDITIONAL USEI PERMITI ISI FILED UNDER SECTION OFTHE: ZONING ORDINANCE. 6622 :03HO sujowy uopousue. junowv juawled MBIAIN- INMEd3S VNOLLIGNOO 3A3RHWYJONI -8169011 Wd60:20 V2OZH/O-"AHPpP: v000 602VZO vzoz- dnolgczovzoz oadsul /s1lad VAe/OdoHJO Kio 00'00€ 00'00€ PRESENT USE OFI PROPERTY: Vacunt Lot THE CONPITIONALUSEI PERMIT WILL,ALLOW: For the bonstruchon ofa 3 Ledzoom house PLEASE DEMONSTRATE THAT THE PROPOSAL AS SUBMITTED OR MODIFIED WILL NOT AFFECT ADVERSELY THE HEALTH, SAFETY, OR WELFARE OF PERSONS RESIDING OR WORKING IN THE NEIGHBORMOODPPTHEN PROPOSEDYSE. -AOARE w (oufoim to nebllokud wik Gk Fronf PLEASEDEMONSTRATETIATTIEPOPOSAL WILLNOTI BEDETRIMENTALTOPUBLICWELPARE ORI INJURIQUSTOTHEPROPERTYOR, IMPROVEMENTS) INTJENEIGHPOR:OOD. 7o burlc a horne fhgt COnforms to fhx E12 PLEASEI DEMONSTRATEI HOW' THEI PROPOSAL AS: SUBMITTED ORI MODIFIED WILL CONFORMTO THE COMPREMENSIVEPLAN, ANDTHEI PURPOSES. AND' THE BXPRESSED INTENTOF THBZONING ORDINANCE. ew Lousky ho Hpewell's Lousy Stock. A20y douy GWy l4? 4 vaca fot less hrast antdebri ASOWNER OFTHIS! PROPERIYORI THEAUTHORZEDAGEDAGENTTHEREOK, IMERERYCHRIPTTIAT TIISAPPLICATIONANDAAMDALLACCOMPMNTING, DOCUMENTSARE COMPLSIEANDACCUMIETOTIE BSTOPATAOIEDOE SIGNATURE DATE Riley ETL APPLICANTI PRINTEDNAME OFFICEUSEONLY DATEI RECEIVED 1-31-024 MOK. DATE OF ACTION APPROVED DENIED APPROVED' WITHTHE FOLLOWING CONDITIONS: HOP The City of Hopewell, Virginia 300 N. Main Street Department of Development (804) 541-2220. F Fax: (804) 541-2318 20340236 EALTH OY, "Application #: Permit #: APPLICATION! CONDITIONAL USE) PERMIT APPLICATION APPLICATIONI FEB: $300 APPLICANT: Rlcy E. Ingren, ADDRESS: 12616 Brook' Ln. PHONE# #: RW-720-7444 Chesker Ve. 23831 FAX#: EMAIL ADDRESS: alayingremjcoz (C gmail.com INTEREST INI PROPERTY: OWNER OR AGENT FCOMTACTFURCIASER PROVIDEA COPYOFTHE CONTRACTORAI LETTER OFTHEPROPERIYOHNSENTTOAAKEAPPLICATONA Carlos Cofrasguillo OWNER: ADDRESS: PHONE! Eb4-721-2414 PROPERTY ADDRESS/LOCATION: Cedaz Ln. FAX#: PARCEL#: 0790005 ACREAGE:0.2165 ZONING: RI *** IFI REQUIRED BY ARTICLE 160 OF1 THE: ZONING ORDINANCE, AS SITEI PLANMUST ACCOMPANYTHIS. APPLICATION ATTACH, AS SCALEDI DRAWING OR PLAT OF THEI PROPERTY SHOWING: 1.FLOORI PLANS OFTHEI PROPOSED. BUILDINGS. 2. THEI PROPOSED. DEVELOPMENT WITHI FRONT, SIDE, ANDI REAR ELEVATIONS. THIS REQUEST. FOR A CONDITIONALI USEI PERMITI ISI FILEDI UNDER SECTION OFTHE: ZONING ORDINANCE. 6622: :03HO ujowy uonoesuer. junowv juawXed MBIAIN- INMEdaS NOIIGNOO 1A37H WYONI -8169011 Wd60-20 VZOZH/O-"ONPeMpP: 1000- 60ZV2O vzoz- dnolgczovzoz joadsu /s1wId VAe/adoHJO/ Ao 00'00€ 00'00€ PRESENT USE OF PROPERTY: Vacunt Lot THEC CONPTONALUSFPeNMIT WILL,ALLOW: For the tonshruchon of a 3 Led/oom house PLEASE DEMONSTRATE THAT THE PROPOSAL AS SUBMITTED OR MODIFIED WILL NOT AFFECT ADVERSELY THE HEALTH, SAFETY, OR WELFARE OF PERSONS RESIDING OR WORKING IN THE NEIGHPORMCOPOPTHE PROPOSEDYSE. AOARC (oukofm Gak wal to nebllokwd wik Fronf PLEASEI DEMONSTRATETHATTHE PROPOSAL WILLI NOTE BEDETRIMENTALTOPUBLICWILPARE ORI INJURIOUSTO THEI PROPERTYOR IMPROVEMENTS) INTJENEIGHPOR:OOD. plopby 76 butlc a horne 1agt cOnforms to fhx PLEASEI DEMONSTRATEHOW: THEF PROPOSAL. AS SUBMITTED ORI MODIFIED WILLO CONFORMTO THE COMPREHENSIVEPLANANDTHBI PURPOSES. AND THE EXPRESSEDI INTENTOFT THEZONING atlotat ORDINANCE. H20y ww Lously ho Lousy Stock. Hpevells douy GWy h4?t 4 vECG fot, less hrst antdebri ASOWNER OFTHISI PROPERTYORTHE/ AUTHORIZEDAGENTTHEKEPOK, IHEREBICERTIPYTHAT TISAPPUCATONANDAAMDALLACCOMPANINGA DOCUMENISARECOMPLETEANDACCURATETOTHE DBSTOPEAOMAEDGE 7A APPLICANTSIGNATURE APPLICANTI PR/NTEDNAMB DATE Riley ETT OFFICE USE ONLY DATEI RECEIVED 1-31-04 MOK. DATE OF ACTION APPROVED DENIED APPROVED WITH THEI FOLLOWINOCONDITONS: Firsl Floor Plan Scale1/47 24 KITCHEN EATINCE R BEDROOM BEORDOMS B TALOSES: MEORDOM LIVING ROCM SOF 24x6 WOCO PORDH TRLEG Second Floor Plan Scale 1/4-1 34x6 W000 PORCH SOFT oundation Plan Scale 1/4'-!" THSPLANWAS DESIGNEOF FOR MS-ANPMGDDDY 2STORY DATEOF PLANS WINTERS CONSTRUCTION 10/7/24 PLANSDRAWN BY BRADE PRICE NetCadDrafting 4 FLOOR PLANS THISPLANT Front Elevation Scale1/41 DECK SECTION esD KoS Boof Framing Deleu Sceic1/8'1 Hphilairs Saie THISPLANWAS DESIGNEDFOR CHRU NALL. SECTION SCALEAAT 10/7/24 BRADE PRICE TNANDESGEDDY 29 STORY DATE OF PLANS ELEVATIONS PLANS DRAWNBY WINTERS CONSTRUCTION NetCadDrafting MALE FoR RZEY TNGRAM IR- Virginia Practical Wall Bracing Worksheet perz018Virginla ResdemiaiCodeR80212 115/(90) Front 1 9,60 Uibmatol Winds Spoadimph) Roctongio Sizo() Roctanglos Side Numboro FloorsA AboVO Eave-o-RidgeH Height() Exlorlor BWPN Materil Tabulor Roquiromont () Exposure WallHL() Raquirod BWPL Length) Lengmn-rom Common Rocangles Side Totol RoquirodB BWPI Longthgy ongth (N) H-4" xoctual ABWe4 FrontRear! 24 LeluRight) 32 Ampoct Rotio: PASS] Ruor Lolt Right Woods StructuralF Pancis Wood Structural Panois Woods SiructuralP Ponols Woods StrucluraP Panois B 1,00 8 1,00 B 1.00 B 1.00 8,00 0,90 8.00 0.90 R00 0,90 8.00 0.90 9.60 7.50 7.50 Omit interiorF Finish? No 1.00 No 1.00 No 1.00 No 1.00 Fostenors @4'0.c.? No 1.00 No 1.00 1.00 No 1.00 6,75 6.75 0.75 6,04 8.64 8.54 8.54 BWP Locotion Longuh Location Longh Location Lungth Location 6.75 Longth Exterior 2.50 Extorior 3.00 Exderior 5.00 Extorior 32.00 Extorlor 3.00 Extorlor 7.50 Exterfor 5.00 S-PFa1 Sxactual 2 Extarior 5.00 Exteror 4,50 Extorlor 10.00 Exlorior 4.50 Aclual BWP Length () Aclual Roquired? BWPs: S20 Apart? BWPy within1 120 ofComors? Number o/BWPS BWL Compllanco Toroportone bug, ca#7 703-324-1842, TTY711 15.00 Pass Yos Yos Yos 15.00 Pass Yos Yos Yos Poss County. 20,00 Pasa Yes Yos Yos Pass. 32,00 Poss Yes Yas Yos Piss Practialv VRC2018- -7H/2022 FORTEWEB BEMBERR REPORT tevel, Foor: Fush Beam 2.0E MicollamoIVL Overattengn 117 PASSED 4plece(s) rorints(bp.). Design MOTIR-Ds) Den. ) Supports Saudual. SA lateral Bracing Verticalloads HemberNotes chaeuser KesuR PaSs81(764) Fas9ei( Fass5(V04) "4I" ASD LOLMSA ports ISc ISgE Pas Fioethe (as) (1c0) 159 158 153 jobNits 107202463612PAUTC hel Neme: Winters 24:32 Pagei/1 A FortelwEB V3.8,E Ergne:V8.4.1.24, Data: V8.1.6.3 OF HOPE REQUEST FOR CONDITIONAL USE PERMIT NON-CONFORMING LOT, PARCEL #0 079-0005 AT THE CORNER OF CEDAR LN. & E. BROADWAY CONSTRUCT. TO T A SINGLE-FAMILY DWELLING ON VEALTH OF CITYCOUNCIL STAFF REPORT Staff from the Hopewell Department of Development has drafted this report to assist City leadership with making informed decisions regarding land use cases in Hopewell. The applicant, Rileyl Ingram, Jr., requests a Conditional Use Permit to construct a single- family dwelling on the non-conforming Parcel #079-0005 located at the corner of Cedar Lane and E. Broadwayi int the AV Village Neighborhood. The applicant has reduced the width oft the proposed house by twot feet, thereby requiring review of the Planning Commission. Staff EXECUTIVE! SUMMARY recommends approval with conditions. TENTATIVE SCHEDULE OF MEETINGS Planning Commission April 4, 2024 Planning Commission May 2,2 2024 Planning Commission Jan. 9,2 2025 II. BODY DATE TYPE Public Hearing RESULT Applicant absent/ No action taken Regular Meeting Rec. Approval 4-0 Applicant withdrew house plans; resubmitted plans for smaller house Public Hearing Work Session Rec. Approval 4-0 No Action City Council City Council Jan. 28, 2025 TBD 1st Reading / PH Pending III. IDENTIFICATION. AND LOCATIONAL INFORMATION Existing Zoning Requested Zoning Acreage R-1-F Residential Low Density 0.218 acres/9,487.5sf N/A Case #2024-0236 CUP for Parcel #0079-0005 pg.1 Legal Description Election Ward Future Land Use Strategic Plan Goal Approval Form Can Conditions be set? Map Location IV. PUBLICI NOTIFICATION PARCEL OFI LAND NE CORNER BDWY & CEDAR LN SUBDIVISION: W. CITY POINT ANNEX 1 Urban Residential Housing City Council Resolution Ves Parcel #079-0005 PUBLICI HEARING NOTIFICATION TYPE Letter to Adj. Properties Letter to Adj. Properties Progress-Index: Ad Letter to Adj. Properties DATE 3/27/2024 12/26/2024 DATE 4/3/2024 1/2/2025 Planning Commission Progress-Index, Ad Planning Commission Progress-Index, Ad 3/28/2024 City Council V. ROLE OFI PLANNING COMMISSION. AND CITY COUNCIL Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members Within each zoning district some uses are permitted as a matter of right and others are only conditionally permitted. The theory behind the conditional use approach is that the particular use has a certain level of negative externality which, if properly managed, could allow the use to be established in the district. Absent proper management, conversely, the use is most likely unacceptable. The Conditional Use Permit process affords a case-by-case review. It is up to the local governing body to establish the conditions under which the Conditional Use Permit is to be approved; applicants/property owners are not required to agree to the conditions imposed for them to be valid and binding on the property. The question being considered is whether the proposed use in the proposed location can be conditioned in such a way as to prevent negative externalities from being imposed on adjacent and nearby properties. Possible negative externalities can comprise a long list that are often spelled out in the ordinance - smoke, dust, noise, trash, light, traffic, incompatible activity levels or hours of operation, likelihood of trespass on adjoining properties, stormwater/crainage runoff, inadequate publici infrastructure, and many more. Conditional Use Permits in Hopewell run with thel land and not the owner. Case #2024-0236 CUP for Parcel #0079-0005 pg.2 VI. APPLICABLE CODE SECTIONS 1. Article XVII, Non-Conforming Uses, Section E Non-Conforming Lots of Record 2. Article XXI, Amendments, Section D, Conditional and Special Use Permits VII. SUBJECT PROPERTY The subject property, Parcel #079-0005, is a corner lot at the intersection of Cedar Lane and E.B Broadway. The property dimensions are 82 feet (Cedar Lane) by 1151 feet (E. Broadway) for at total of 9,430 square feet. The R-1 Residential Low Density District sets the minimum lot width at 801 feet and the minimum lot size for as single-family dwelling at 12,000 square feet. The total square footage of this lot is less than the required minimum, making it non- conforming tot the R-1 District. VIII. APPLICANT POSITION The applicant proposes to construct a 1,536 square foot, two-story, single-family dwelling on the property. The dwelling will contain 3 bedrooms and 2.5 baths with a first and: second-floor front porch. The proposed dwelling willl have al brick front ont the first floor and vinyl siding on all other facades. The applicant argues that the proposed dwelling conforms to the neighborhood and is consistent with the Comprehensive Plan by adding new market rate housing to Hopewell's housing stock. In addition, the applicant notes that constructing a dwelling on this parcel will eliminate a vacant, overgrown lot on a prominent corner of the A Village neighborhood. IX. STAFF. ANALYSIS When considering a conditional use permit, one must consider the seven conditions outlined in Article XXI of the Zoning Ordinance (see attachment). The Planning Commission may also recommend to impose conditions that are suitable to ensure the character oft the neighborhood and zoning district in which the use is locating will not be adversely affected. Conditions may also dictate the architectural style of a proposed structure to ensure it will not be at variance with either the exterior architectural appeal and/or the functional plan of the structures already constructed in the immediate neighborhood or the character of the applicable zoning district. The required: setbacks ini the R-1 District are as follows: 25ft. -1 front yard. 25ft.-rearyard. 10ft. -I interior side yard; 20ft. - corner side yard. Case #2024-0236 CUP for Parcel #0079-0005 pg.3 The parcel has al buildable area that is 52ft x6 65ft (3,380sf) after applying the required Thel loti is2,513sf smaller than the minimum lot size int the R-1 district; however, nearly all the surrounding properties are also smaller than 12,000sf. Int fact, this parcel is the setbacks. second largest parcel in the study area. RELATIONSHIP TO THE COMPREHENSIVE PLAN X. AGE OF HOUSING Hopewell has seen lower levels of new development in recent decades when compared to other citiesi in the region and state, with a drastic slowdown beginning in the 1980s. Fort this reason, the city now! has an aging stock of housing units, with nearly 80% of all units built in the 1970s or earlier (Hopewell Comprehensive Plan 2018, pg. 202). THE FUTURE LAND USE PLAN Stable areas are fully built-out and are not viewed as available strategic opportunity areas fori future growth. This leaves infill development and redevelopment employing Traditional Neighborhood Design (TND) and Urban Development Area (UDA) principles as the land use form upon which City leaders must focus. Iti is important to distinguish between the two. Infill attempts to "seed" (or catalyze) a progressive movement to gradually upgrade the value and attractiveness ofa a given neighborhood or commercial area. Redevelopment focuses on larger properties or groups of properties that are substantially deteriorated or vacant, with potential economicvalue Infill development and redevelopment projects can have substantial benefits for Hopewell. This will not occur without City guidance and planning initiatives. Communities that have pursued active infill and redevelopment programs have realized a strengthening of their real estate market by renewing housing stock and readapting sub-standard neighborhoods and sub-par commercial areas. *Hopewell for the entire community. Comprehensive Plan 2018, pg. 117). XI. STAFFF RECOMMENDATION The parcel in question is located on the edge of the A Village neighborhood which is an area that is potentially eligible for listing ini the National Register of Historic Places. As survey of the properties along Cedar Lane reveals a homogeneous block of brick Cape Cod-style homes (1.5 stories) that average 1,950sf. The houses along E. Broadway all have siding (vinyl, asbestos or Masonite), consist of1c or 1.5 stories, and average 1,155sf. The applicant proposes a 2-story, 1,536sf dwelling with brick on the Case #2024-0236 CUP for Parcel #0079-0005 pg.4 front first-floor façade and vinyl siding on all other facades. The proposed dwelling attempts to bridge the disparities in scale, size and material between the houses on Cedar Lane and those on E. Broadway. Considering all these factors, Staff cites Article "As may be specified within each: zoning district, uses permitted subject to conditional use review criteria shall be permitted only after review by the Planning Commission and approval by the City Council onlyi if the applicant demonstrates that: 4. Thej proposed conditional use conforms tot the character oft the neighborhoodwithin the same zoning district in which iti is located. The proposal as submitted or modified shall have no more adverse effects on health, safety or comfort of persons living or working in or driving through the neighborhood, and shall be no more injurious to property or improvements in the neighborhood, than would any other use generally permittedi in the same district. In making such a determination, consideration shall be given to location, type, size, and height of buildings or structures, type and extent of landscaping and screening on the site, and whether the proposed use is consistent with any theme, action, policy or map oft the Comprehensive Plan." For these reasons, Staff supports the approval of this application with the following a. The proposed dwelling as presentedi is to be constructed with a brickf facing on the b. A driveway of concrete or asphalt will be installed in accordance with the City's The dwelling willl have a roof overhang/eaves on all sides. d. The applicant will ensure a tree canopy of at least 20% lot coverage. XXI, Section D, Item d(4), Approval Criteria, which: states: conditions: first floor oft the front façade. driveway policy. XII. PUBLIC COMMENT Diane Stuart of 300 Cedar Lane stated at the public hearing held on April 4, 2024 that any future resident of this property will have an issue with the parking along the street due to all the vehicles from City! Point Garage parked on the street. XIII. OPTIONS FOR PLANNING COMMISSION RECOMMENDATION The Hopewell Planning Commisonrecommended 4-0t to approve with the conditions The roof overhang/eaves will be a minimum of 12 inches on all sides. proposed by staff with the following changes: Case #2024-0236 CUP for Parcel #0079-0005 pg. 5 APPENDIX. A- MAPS CITYLOCATIONAL MAP-Vellow Circle indicates general area PROPERIYLOCATION: - Blue boxi indicates Parcel #079-0005 Case #2024-0236 CUP for Parcel #0079-0005 pg.6 APPENDIXB- -SURROUNDING, AREA DATA SURROUNDING PROPERTIES - PARCEL #079-0005 Cedar Lane WIDTH DEPTH FT 70 60 60 60 60 60 60 60 50 80 69 82 HOUSESQ FT 3358 1664 1869 1435 2240 2141 1547 1649 1652 1948 1,950 1536 LOTSQ 115 8,050 115 6,900 115 6,900 115 6,900 115 6,900 115 6,900 115 6,900 115 6,900 115 5,750 110 8,800 114 7,823 YR 1927 SF 1945 SF 1945 SF 1945 SF 1945 SF 1945 SF 1945 SF 1945 SF 1945 SF 1954 SF ADDRESS 311CEDAR 2 3130 CEDAR 3 315CEDAR 4 317CEDAR 5 319CEDAR 3210 CEDAR 7 323CEDAR 325 CEDAR 327CEDAR 10 300 CEDAR AVERAGE #079-0005 STORIES 2 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1 1.50 2 MATERIAL BUILT TYPE BRICK BRICK BRICK BRICK BRICK BRICK BRICK BRICK BRICK BRICK 115 9,430 BRICK/VINYL SF SURROUNDING PROPERTIES PARCEL#079-0005 E.B Broadway 50 60 49 60 55 60 62 57 HOUSE 888 1538 1204 1170 1044 1266 972 1,155 LOT ADDRESS 1 804E. BROADWAY 2 805 E. BROADWAY 3 806 E. BROADWAY 4 8075 E. BROADWAY 5 808 E. BROADWAY 809E. BROADWAY 810E. BROADWAY AVERAGE STORIES SQFT WIDTH DEPTH SQFT MATERIAL YRBUILT TYPE 1 1.5 1 1.5 1 1.5 1 115 5750 VINYL 108 6480 VINYL 115 5635 WOOD 108 6480 ASBESTOS 1942 115 6325 VINYL 108 6480 VINYL 120 7440 VINYL 113 6,370 1916 1942 1916 1916 1942 1916 SF SF SF SF SF SF SF Case #2024-0236 CUP for Parcel #0079-0005 pg.7 WS-2 City of Hopewell, Virginia Compensation and Classification Study Presentation of Results Presented by: Brian Wolfe Evergreen Solutions, LLC January 28, 2025 Overview Study Goals Project Phases Employee Meetings Current System Findings Market Results Recommendations Evergreen.Solutions. LLC Study Goals Review current compensation system to ensure internal equit Survey peer organizations to ensure external equity. Produce recommendations to provide the organization with compensation system that is equitable, both internally and externally. Evergreen Solutions. LLC Project Phases Phase 2: Internal Analysis Phase 3: External Analysis Phase 1: Outreach Phase 4: Solution Project Kickoff &1 Introduction Data Review Comp Survey Implementation Options Collect Appropriate Client Data Assessment of Current Conditions Market Positioning Reporting Evergreen Solutions. LLC Employee Meetings Comments - Positive Benefits - The City's employees expressed that the benefits package, as a whole, working conditions, and the pride they feel by serving their community played a positive role in affecting morale. Commitment - Several employees described a sense of being "vested" in community, the City, and their coworkers such that they have no desire to lea Confidence - Many employees expressed confidence in the City's executive leadership team and their commitment to improvement while not being overbearing Or micromanaging Schedule - With a few exceptions, employees expressed their satisfaction the hours worked leading to a greater work life balance. Culture - A culture of cooperation between departments was lauded by sev employees and managers who appreciate the collaboration across department to achieve the City's goals. Evegyeesaluio.tc Employee Meetings Comments - Concerns External Equity - Feedback on the market competitiveness of pay in the City was mixed but the majority of employees expressed at least some level of concern with the City's standing in the market. Internal Equity - There was some feedback in a small number of departments that certain other departments receive more favorable treatment which can cause a general sense that equity between departments for similar types of work is lacking. Compression - Some concerns were raised Over past adjustments to the lower end of the pay plan(s) without extending the ranges uniformly created compression. Professional Development -A number of employees indicated that opportunities for advancement via the "career ladder" was a strength of the City and worked in their favor. Evergreens Solutions, LLC Current System Findings Strength: Hopewell possesses a series of well organized pay plans with consistent 65 percent range spreads except for the Part-Time scale where ranges vary. Hopewel's workforce has an average tenure of over nine years compared to the national average of around six years. Weakness: Grade assignments and range values reported in the City's data were not always consistent between departments. Some positions included in the study had no published ranges. Hopewell closely aligns with market best practices in terms of its Public Safety step pay plan. Some departments deviate from common pay scale design practices, but a more detailed market analysis was warranted. Evergreen.Solutions, LLC Market Targets Salary survey resulted in responses from Responding Peers Henrico County, VA Danville, VA Chesterfield County, VA Chesapeake, VA Richmond, VA Portsmouth, VA Charlottesville, VA Lynchburg, VA Roanoke, VA Hanover County, VA Hampton, VA Norfolk, VA Dinwiddie County, VA Fredericksburg, VA Virginia Beach, VA Newport News, VA Prince George County, VA New Kent County, VA Petersburg, VA 19 peers All responses are adjusted for cost-of- living differentials. One hundred jobs were benchmarked and compared directly to the market. Average response rate was 11.7 matches per position. foegyeensolution.tc Market Results Unadjusted Results (nocost-ofliving adjustment) Adjusted Results (cost-of-living adjusted) Minimum Midpoint Maximum Minimum Midpoint Maximum -9.3% -15.9% -21.8% -4.7% -11.2% -16.9% Ar negative differential indicates Hopewell is behind at that market position on average. The results show that while the City is below market at all points of the current ranges, it is more notably below market at the middle and top of the range which could impact the ability to retain top talent long-term. Evergreen Solutions.LLC Key Recommendations 1. Adopt an adjusted pay plan go govern all general employees on one scale. The newly recommended pay plan has consistent range spreads and progression between the grades. 2. Reassign pay grades to positions based on internal equity and the market results. Some positions will see larger adjustments than others due to the market response. 3. Place employees within their newly recommended pay grades. Select an implementation methodology that aligns with the compensation philosophy and financial means of Hopewell. 4. - Conduct strategic reviews of the City's market position and grade structure every two to three years to ensure the continued strength of the plan. Evergreen Solutions. LLC Implementation Costs Bring to Minimum places employees in the newly recommended ranges and makes no further adjustment. Hybrid Parity - gives a projected salary" based on an employees time with Hopewell and in their current class title (a hybrid of the two). If an employee is below the hybrid salary, they receive an adjustment. Compa Ratio = sets an employee's salary in the recommended range SO that their compa ratio is unchanged. Compa ratio is a ratio between an employee's salary and their range midpoint. Evergreens Solutions, LLC Questions? Thank you! Brian Wolfe Project Manager Evergreen Solutions, LLC baimcmuieegrecen 2528 Barrington Circle, Unit 2 Tallahassee, Florida 32308 850.383.0111 ph 850.383.1511 fax wXCmmutbvegrencon EvergreenSelutions LLC REGULAR MEETING CONSENT AGENDA C-1 MINUTES OF THE DECEMBER3. 2024, CITY COINCISPICALNEFING A SPECIAL meeting of the Hopewell City Council was held on Tuesday, December 3, 2024, at 6:30 p.m. PRESENT: John B. Partin Jr., Mayor Jasmine Gore, Vice Mayor Rita Joyner, Councilor Michael Harris, Councilor (Virtual.) Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor (Virtual) Councilor Pelham makes a motion to allow Councilor Harris and Councilor Holloway to participate remotely; Councilor Denton seconds the motion. ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Yes Abstain Yes Yes Yes Yes Abstain Motion Passes 5-0 CLOSED MEETING: Councilor Denton makes a motion to go into a closed meeting pursuant to (A)(I)to discuss and consider personnel matters, including board and commission appointments; the assignment and performance of specific appointees and employees of City Council, and to the extent such discussion will be aided thereby. Councilor Joyner seconds the motion. ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Yes Yes Yes Yes Yes Yes Yes Motion Passes 7-0 Reconvene Open Meeting Councilor Denton makes a motion to reconvene an open meeting. Mayor Partin seconds the motion. ROLLO CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- No Absent Yes Yes Yes Yes No Motion Passes 4-2 CERTIFICATION: CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in a closed meeting? ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Yes Absent Yes Yes Yes Yes (Silent) Yes (Silent) Motion Passes 6-0 Councilor Denton makes a motion to adjourn. ROLLCALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- No Absent Yes Yes Yes No No Motion Fails 3-3 Councilor Harris was called Via telephone, and the motion to adjourn was called again by Councilor Denton. ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Yes Yes Yes Yes Yes Absent No Motion Passes 5-1 ADJOURNMENT Respectfully Submitted, Johnny Partin, Mayor Brittani Williams, City Clerk MINUTES OF THE DECEMBER 10, 2024, CITY COUNCIL REGULAR MEETING A REGULAR meeting ofthe Hopewell City Council was held on Tuesday, December 10, 2024, at 6:30 p.m. PRESENT: John B. Partin Jr., Mayor Jasmine Gore, Vice Mayor Rita Joyner, Councilor Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway Sr., Councilor CLOSED MEETING: Councilor Holloway makes ai motion to go to go into a closed meeting pursuant to Va. Code Section $ 2.2-3711 (A)(I) "to discuss and consider personnel matters, including board and commission appointments" (Hopewell Redevelopment and Housing Authority, Board ofZoning Appeals, Economic Development Authority, Planning Commission, Healthy Families, Department of Social Services, District 19, Recreation and Parks, Keep Hopewell Beautiful, Community Policy and Management Team, Historic Preservation Committee, Architectural Review Board); "the assignment and performance of specific appointees and employees ofCity Council" (City Attorney applicants) and VA Code S 2.2-3711(A)(30) "Discussion oft the award of a public contract involving the expenditure of public funds, including interviews ofbidders or offerors, and discussion of the terms or scope of such contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body and to the extent such discussion will be aided thereby". (Procurement ofreal estate in Hopewell) ROLL CALL Councilor Haris- Mayor Partin- Abstain Yes Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Yes Yes Yes Yes Yes Motion Passes 6-0 Reconvene Open Meeting Councilor Denton makes ai motion to reconvene an open meeting. Councilor Holloway seconds the motion. ROLL CALL Councilor Haris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Abstain Yes Yes Yes Yes Yes Yes Motion Passes 6-0 CERTIFICATION: CERTIFICATION PURSUANTTO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in a closed meeting? ROLL CALL Councilor Haris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Abstain Yes Yes Yes Yes Yes Yes Motion Passes 6-0 Councilor Joyner makes a motion to appoint Shantae Wheeler to the Social Services Advisory Board, Violet Taylor to the Hopewell/Prince George Healthy Families Advisory Board, Chris Lofstrom to Keep Hopewell Beautiful, Jennifer Lowery to Keep Hopewell Beautiful, and Zyannah Richardson to the Recreation Commission Board, Vice Mayor Gore seconds the motion. ROLL CALL Councilor Haris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Abstain Yes Yes Yes Yes Yes Yes Motion Passes 6-0 WORK SESSION WS-1- Zoning Text Amendment- Christopher Ward, Director of Planning & Development The meeting discussed a zoning amendment request to add "municipal facility" as an allowable use in the C-1 (Conservation) District and to define municipal facility" in the zoning ordinance. The City of Hopewell is the applicant for this request, which specifically applies to two areas in Ward 2 ofthe city. Currently, these areas are zoned C-1 and allow municipal utilities but not municipal facilities. The purpose of the request is to facilitate the construction ofa new burn building for the Fire Department at one oftl these locations, which would not qualify as a municipal utility. The discussion also touched on the potential for further development ofthese brownfield sites, which are currently limited in redevelopment potential due to their previous use for wastewater treatment and landfills. The mayor suggested exploring ways to make the district more compatible for redevelopment, possibly by blending it with industrial zoning or qualifying it for brownfield redevelopment grants. However, the city planner noted that such changes would require further review and consultation with the Department of Environmental Quality (DEQ) and could involve starting the process over with additional public hearings. The meeting ended with no action being requested at this time, as this was a work session, and the matter will return Councilor Holloway asks can a motion be waived to allow for this to pass tonight. Mr. Ward explained this needs to be a public hearing requirement, so it will come back to the council as aj public hearing and can pass at that time with WS-2- Single Family Dwelling on a Non-Conforming Lot- Christopher Mr. Ward began this work session item addressing a conditional use permit request from SRB Investors, LLC, to construct a single-family dwelling on a non-conforming lot located at Parcel number 0131210 on Atlantic Street in Ward Three. The property is zoned R-2 Residential Medium Density, but the lot in question is 60 feet wide, which is smaller than the required 75 feet for R-2 zoning, though it meets the 7,500 square foot size requirement. The proposed dwelling is a Cape Cod-style, two-story house with three bedrooms, two and a halfbaths, and 2,040 square feet. Iti is larger than the average home size in the area, which is 1,267 square feet. The design includes vinyl siding, which is consistent with the neighborhood. Staff recommended approval of the application with conditions, including minimum 12-inch eaves, 20% tree canopy coverage at full maturity, an asphalt or concrete driveway, brick or stone foundation on all sides with plantings, and construction in substantial conformance with the presented plans. The Planning Commission had already approved the application on November 14th with no modifications. The council was not asked to take action during the work session but was available for any questions. There were no questions for Mr. Ward for this work for further discussion at a later public hearing. one reading if five or more vote in favor ofit. Ward, Director of] Planning & Development session. REGULAR BUSINESS The regular meeting was called to order. Roll call was taken. All councils are present. Pastor Hart leads prayer followed by the pledge ofallegiance. Councilor Pelham makes a motion to adopt the agenda, and Councilor Joyner seconds the motion. Discussion is made by Councilor Pelham to amend the agenda to change the order of the agenda to allow the Petersburg Symphony to be first in information and presentations, Councilor Joyner accepts the amendment. ROLL CALL Councilor Haris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Yes Yes Yes Yes Yes Yes Yes Motion Passes 7-0 Councilor Joyner makes a motion to adopt the consent agenda, and Councilor Pelham seconds the motion. ROLLCALL Councilor Haris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor. Joyner- Yes Yes Yes Yes Yes Yes Yes Motion Passes 7-0 INFORMATIONIPRESENTATION Petersburg Symphony: Mayor Partin asks that all members ofthe Petersburg Symphony come to the front along with any former members ofthe City Council in the audience along with current city council members. Councilor Pelham presents to the Petersburg Symphony by thanking them for their support. Dr. Kenneth W. Lewis, President ofthe Petersburg Symphony Orchestra (PSO), expressed his deep gratitude to the Hopewell City Council and residents for their unwavering support ofthe orchestra over thej past decade. He highlighted that the council's financial contribution of$4,000 in 2014, requested by the late Mrs. Mary Adams, allowed the PSO to host an annual concert at the historic Beacon Theater, a tradition that continues today. Dr. Lewis praised not only the financial support but also the community's moral backing, enthusiasm, and hospitality. He fondly remembered the concert at Grant's Headquarters in 2012 and mentioned a recent holiday concert in December 2023 that drew 800 attendees. Looking ahead, he invited the council and community to attend the PSO's upcoming performance at the Beacon Theater on March 9, 2024, featuring "Kicked Back Classics." He concluded by expressing thel PSO's ongoing gratitude for the city's support. A certificate was presented to all current council members and to the formal councilors who were present. Fire Brief- Ben Ruppert, ChiefofFire The fire department is currently facing significant staffing challenges, as detailed ina a1 recent presentation. The department normally operates with 48 full-time positions, but there are currently 12 vacancies, and 15 fewer personnel are available for daily shifts due to ongoing training for some new: recruits. This shortage has led to frequent use ofovertime and "drafting,' where employees are required to stay beyond their scheduled shifts. Despite efforts to avoid further strain, including reducing the minimum staffing from 13 to 11 on certain days, the department has faced increased risks and fatigue among its staff. These staffing issues have impacted the department's ability to meet national fire service standards and deliver adequate emergency services. Additionally, the department now handles all EMS calls, a responsibility previously shared with the now- defunct Hopewell Emergency Crew. This shift has led to an increase in EMS calls and further strain on the department. Efforts to mitigate the challenges include better managing staffing levels and training to ensure safety during operations, but hiring new staff remains a key issue. The department continues to explore solutions to maintain service levels while addressing the ongoing staffing deficit. The department is facing significant staffing challenges, especially in EMS, which accounts for 82% ofo call volume. Currently, the EMS staffis overwhelmed, with many working long hours and experiencing burnout. The 24/48 schedule originally implemented for EMS staffis no longer sustainable, especially when additional overtime is required. To address this, the department has proposed switching to a 24/72 schedule, which would give staff an extra day off between shifts, helping with burnout and improving recruitment. This schedule is highly sought after, but itw would require adding extra positions to accommodate the shifts. Despite challenges, including being the second-lowest paying department in the region, the department has advertised and made significant progress in recruiting new staff. Seven offers have been accepted sO far, including three ALS providers and one firefighter. The department plans to continue its recruitment efforts and believes that addressing pay disparities with neighboring jurisdictions and offering career development opportunities will help retain staffa and attract new talent. Councilor Holloway asks Chief Ruppert do you already have any numbers as to what it would cost the city yearly if everybody in the department paid a set increase like 3% or 5%, or do we have anything already? Chief Ruppert answers he does not have that in front of him but he certainly is able to share that with him. Councilor Pelham asks ifit would be cheaper for them to purchase more ambulances to send people out with instead of sending out the big truck for each call ifit's not a fire they are responding to. Chief Ruppert explained it would be time-consuming to operate in that way because ifthey are called to a fire while at the current call and they are not in their truck, they will have to return to the station to gear up in the truck before making it to the next call. 2020 Annual Comprehensive Financial Report - David Foley David Foley, a partner with Robinson Farmer Cox Associates, presented the results of the City's Fiscal Year 2020 audit. The audit process began in early October, with weekly status meetings held between the audit team and city management to discuss progress and open items. The audit was completed in June 2020, and the final report includes three key sections. First, an unmodified opinion on the city's financial statements, confirming they were prepared in accordance with generally accepted accounting principles. Second, a report on the city's internal controls over financial reporting, which noted material weaknesses related to monthly reconciliations and other internal control issues from previous years. Finally, the audit included a clean federal compliance report, with no findings or issues regarding federal awards. Moving forward, the team will begin the FY 2021 audit while continuing weekly meetings with city management to ensure smooth Councilor Joyner asks about the time constraints and, given they, just finished 2020, what their expectations are with completing the turnaround for the annual progress. audits. Mr. Foley states it's contingent upon getting everything they need, so he says it would be assuming everything happens properly. It would be about 60 days. Councilor Holloway asks what takes SO long. What usually happens when you're requesting information? Mr. Foley says 60 days ifthey receive all the information. Ini the past it took longer because they were not receiving everything they needed right away. Councilor Holloway asks more questions about the process and how Vice Mayor Gore makes a motion to extend the meeting to the completion ofthe the process works. agenda, Councilor Pelham seconds the motion. ROLLCALL Councilor Haris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Yes No Yes Yes Yes Yes No Motion Passes 5-2 Councilor Pelham asked did thel RBG not give them the information they needed, and that is the reason for the slow process? He explains when RBG came in 2020 had already happened, and they can'tgo back and change the past. So, Councilor Pelham asks how do you change that. Mr. Foley says you can't, but if21 and 22 follow suit, they will have an unmodified opinion on the financial statements. Mr. Foley gives a detailed response explaining that while it's possible to go back and recreate reconciliations to support financial statements, the underlying internal control processes, which involve daily and monthly activities, cannot be retroactively fixed. Efforts are ongoing to improve these internal controls by working with city staffto implement new policies and procedures. However, the challenge remains that internal controls need to be managed moving forward, while the financial statements need to be supported through reconstructed reconciliations. These are two separate issues requiring different approaches. Dr. Manker steps in to state the draft for 2020 is nearly complete, with some internal processes still pending. The expectation is that the 2021 audit will begin in January, following the completion and upload ofthe necessary documents by the Robert Bob Group. Mayor Partin says he has a hard time believing 60 days is going to stick, and he asked does he needs to request an additional team to his firm to help expedite this process. Mr. Foley says he has the staffa available to do this, and the 60 days is contingent on getting sufficient information. So, ifthey get some information in February but don'thave enough to complete, the 60 days is prolonged. Mayor Partin asks for, in the future, when they ask for the documents, to CC the entire council on their requests SO that everyone is aware ofany requests being made. Vice Mayor Gore emphasized the importance of clear communication and ensuring everyone is on the same page regarding the audit process. He recalled his initial concerns about the audit, where it became apparent only recently that the necessary financial documents had not been provided for the audit despite the belief that they had been. He acknowledged the quick turnaround after the clarification, noting that the delay stemmed from miscommunication about document submission. He explained that documents for the 2021 audit would not be requested until the 2020 audit was complete, as further changes could render the 2021 records outdated. Gore also clarified that the issue with audits began in 2016 when the city could not produce the necessary financial records. This problem persisted until the Robert Bob Group worked to recreate and prepare the financial statements for auditing. Moving forward, the groundwork laid by the Robert Bob Group will ensure the finance department can submit future financial records in a timely manner. However, material weaknesses will remain until 2023 due to the inability to change past records. She then emphasized the importance ofe ensuring that any outstanding documents, such as the Standard Operating Procedures (SOPs) and other work products from the Robert Bob Group, are requested before the holiday. She instructed the finance department to email and copy the counsel to request any missing documents, highlighting that there are still deliverables the city has paid for but not received. She stressed that these documents are crucial for the implementation oft the work product and for applying the SOPs, and they need to be provided to the city as soon as possible to avoid further delays. She asked if anyone objected, but no one. had an objection. PUBLIC HEARING PH-1 - Storm Water Fee Study (2nd Reading)- Michael Campbell, Public Michael Campbell addressed the council regarding the stormwater fee study, Works Director introducing Deputy Director Mike Crocker to present detailed findings. The city's current stormwater management program has a $4 monthly fee, which has been in place since 2015. A recent evaluation by CDM Smith found that the current utility rate structure is insufficient to meet the city's needs, particularly in regulatory compliance and capital investment. The utility generates about $905,000 annually, covering basic staffing, maintenance, and office expenses but not addressing regulatory or capital needs. The staff presented several options for increasing the fee, with the least favorable option deferring capital investment until 2030. The preferred recommendation is to raise the utility rate by $8, reduce the industrial credit to 20%, and establish a more stable funding source for regulatory compliance and capital projects. This increase would begin in FY 2025, with a goal of gradually bringing in just under $2.4 million by FY 2027.. A list of capital projects was also presented, highlighting the urgent need for increased funding. The staff requested council approval for the rate increase and to conduct a stormwater utility fee assessment every four years to ensure sufficient funding in future budgets. Councilor Holloway raised questions about the impact ofreducing the utility incentive. He clarified that reducing the incentive would raise the stormwater fee revenue from approximately $905,000 to $1.315 million, generating an additional couple ofhundred thousand dollars. He then asked how much the total increase would be ifthe utility rate were: raised by $4. Deputy Director Crocker explained that with the $4 increase, the total revenue would rise from $905,000 to around $2.2 million, generating an extra $1.3 million. Councilor Holloway expressed concern about the significant 100% increase in the utility rate, noting the substantial impact this would have. Councilor Pelham inquired about the proposed reduction in the utility credit, asking ifthe recommendation was for a 20% incentive instead of the current 90%. Deputy Director Crocker confirmed that the recommendation is indeed for a 20% incentive. Councilor Pelham thanked him for the clarification. Mayor Partin expressed no objection to reducing the industrial incentive from 90% to 20% but emphasized his preference for stormwater billing to be tied to real estate taxes rather than monthly billing, as it would eliminate certain expenses and improve collection rates. He voiced concerns about justifying an additional tax increase, given that residents had already faced a real estate tax hike and were still waiting for completed capital projects, such as street paving, which had been delayed for several years. Deputy Director Campbell responded by explaining that capital improvement projects were on schedule and that the stormwater program's regulatory compliance costs required urgent funding. The mayor disagreed, citing unfulfilled promises to pave streets since 2019, which he felt diminished citizens' confidence in further tax increases. Campbell countered by noting that while some projects had been delayed, stormwater funding was crucial to avoid further financial strain. The mayor remained unconvinced but indicated a willingness to support the stormwater fee increase once visible progress on street projects was made. Councilor Holloway expressed strong opposition to the proposed tax increase, particularly the 100% increase in stormwater utility fees. He highlighted concerns raised by citizens, including struggles to afford basic needs like medication or food due to rising costs. Holloway emphasized that many citizens had already been burdened by previous tax increases, such as the real estate tax hike and assessments, which he considered a backdoor tax increase. He argued that such additional fees would only further strain residents and that alternative methods for funding should be explored. He also concurred with Mayor Partin's call for street repairs to be prioritized, noting the frequent complaints from constituents about poor road conditions. Holloway suggested that capital improvement projects should be addressed more efficiently, especially given the low cash flow and budget freezes, which hinder progress. He also acknowledged that some difficult decisions were necessary for long-term funding sustainability but believed that better management ofavailable funds could alleviate the need for further tax hikes. Additionally, Holloway discussed a specific example ofs stormwater issues on Hampton Avenue, highlighting the high costs of repairs and the consequences of underfunding the stormwater program. While understanding the challenges, he advocated for reconsidering the proposed fee increase and exploring other budgetary options to avoid further burdening citizens. Councilor Joyner expressed disagreement with some ofher colleagues regarding the proposed 100% increase in the utility fee, acknowledging the financial burden but pointing out that the city's current situation is a result of previous councils' short- sightedness. She argued that the rate had not been increased in 10 years, despite significant inflation, and questioned how the city would address the issue without additional tax hikes. Joyner suggested that future utility fee assessments should be conducted every four years to ensure proper budgeting and sufficient funds. She also criticized the handling of surplus funds earlier in the year, noting that improper budgeting led to questioning ofhow the surpluses were allocated. While she agreed to reduce the utility fee incentive for industries, she ultimately supported the staff's recommendation for the fee increase, understanding that it was necessary to address long-standing issues. Joyner emphasized the need for careful consideration of future tax increases but expressed confidence in the proposed solution, signaling her intention to support it in the upcoming vote. Councilor Denton expressed concerns about the funding challenges for infrastructure projects in Hopewell, particularly the stormwater projects. She pointed out that the city does not generate significant profits and thus relies on taxpayers to fund these necessary improvements. Denton acknowledged the tough situation where the council must decide between funding the projects to improve the city'si infrastructure or risking public dissatisfaction ifthese projects remain unaddressed. She referenced a specific example of a project on Heretic Avenue that had been delayed due to a lack of funds, highlighting the need for financial resources to move forward with similar initiatives. Denton emphasized that funding these projects is crucial, as economic development and general funds cannot resolve the issues. She supported the staff's recommendation to establish a dedicated utility fund through the stormwater utility fee, which would allow the city to prioritize infrastructure without overburdening other funds. Denton also shared her past experience in a similar situation, noting that such infrastructure challenges are common in many cities and that the problems are compounded over time. She expressed her commitment to addressing these issues and ensuring that the city's infrastructure is improved, even though it will require substantial funding and external assistance for larger projects. Councilor Pelham discussed the city's stormwater projects and the challenges of funding them. She questioned how much the additional $4 utility fee would help cover the costs ofthe ongoing projects, acknowledging that the fee would not be sufficient to fund a single project on the list. Pelham highlighted the issue of generating revenue through utility increases, which is typically used to support debt service and enable borrowing for larger projects. She noted that the city currently lacks the capacity to borrow due to insufficient incoming funds. Pelham proposed a solution of adding the stormwater utility fee to real estate taxes rather than charging individual citizens, which would increase revenue and reduce costs associated with data integrators. She emphasized that this approach would improve collection rates, shift the responsibility to property owners rather than renters, and help address some ofthe city's financial challenges, potentially saving significant costs. Pelham expressed support for this method as ai more efficient way to fund stormwater projects while easing the financial burden on citizens. Vice Mayor Gore expressed her understanding ofthe various perspectives on the proposed stormwater utility feei increase but emphasized her concern about adjusting fees outside ofthe regular budget cycle. She recommended that the discussion ofsuch fee increases be incorporated into next year's budget planning process, which will begin in January or February. She noted that while the fee increase could still be implemented by July 1,i it should be addressed within the broader context of the budget. Gore also reminded everyone that the proposed $4 stormwater utility increase had already been discussed and included in the approved budget during a previous session. She cautioned that adjustments outside the budget cycle could disrupt the planning process and advised that any future fee proposals should be formally brought before the council during budget discussions. Gore further highlighted the importance ofl keeping the council informed about ongoing staff requests for such fee increases to avoid issues stemming from past miscommunications. Councilor Holloway expressed concerns about the proposed stormwater utility fee increase, emphasizing that the city had already implemented several tax and fee increases this year, such as property taxes and trash fees. He suggested that the burden of additional fees should be considered within the context ofthe city's budget and allocated from the increased revenue generated by the recent tax hikes rather than adding ai new fee. Holloway concurred with Vice Mayor Gore's view that such discussions should be part oft the upcoming budget cycle, particularly since the increase in revenue from taxes had already raised the budget. He also highlighted the need to address immediate needs through the budget and not through new: fees, pointing out that emergencies could be brought to the council for consideration as needed. Holloway ultimately recommended that the issue be handled during the budget discussions in January with the new council. The mayor opened the public hearing but noted that no one had signed up to speak. However, the Mayor acknowledged a written public comment had been submitted and asked for it to be read aloud by Madam Clerk. A written public comment was submitted by Catherine Pki from Ward One. She expressed her opinion that the industrial stormwater fee should be reduced to 20% and that the citizens' fee should not be raised. She also raised a concern about the 90% credit given to Hopewell's industries, questioning who authorized such a significant reduction. She criticized the city's financial practices, highlighting that Hopewell has been taken advantage ofby industries and has experienced a lack of accountability. She concluded by noting that living and thriving in Hopewell has historically been challenging. Vice Mayor Gore makes a motion to table the discussion until March. Councilor Harris seconds the motion. Josh, the Program Manager, explained the city's regulatory compliance requirements, specifically the need to reduce 85 pounds of total phosphorus by FY 27 to meet the MS4 permit. He emphasized that failing to meet these requirements could result in a consent order from the state. While the timeframe allows for planning and project implementation, the funding is crucial for executing these projects. He clarified that the city would not receive any funds until the next budget cycle, which starts in July. Even ifthe requested fee increases are implemented, the funds would not be enough to meet the phosphorus reduction goal. Additionally, without council approval for a lump sum of money, the city would be unable to proceed with the necessary projects. ROLLCALL Councilor Harris- Mayor Partin - Vice Mayor Gore- Councilor Denton = Councilor Pelham - Councilor Holloway Councilor Joyner Motion Fails 4-3 Yes No Yes No Yes No No Councilor Joyner makes a motion to reduce the 90% industrial credit down to 20%. Councilor Holloway seconds the motion. ROLL CALL Councilor Harris- Mayor Partin- Vice Mayor Gore- Yes Yes Yes Councilor Denton - Councilor Pelham Councilor Holloway Councilor Joyner - Motion Passes 6-1 No Yes Yes Yes Councilor Holloway makes a motion to remove the monthly Storm Water fee from the utility billing to the real estate taxes. Councilor Joyner seconds the motion. Councilor Denton raised a concern about the potential impact ofmoving the stormwater fee to the real estate taxes, noting that it would primarily affect homeowners and not renters. She pointed out that rentals, which make up about 50% of Hopewell, also benefit from infrastructure such as roads and suggested that renters should contribute to these costs. Denton emphasized that while homeowners could pass the fee increase onto renters by raising rent, the burden would still fall mainly on. homeowners. Michael Campbell clarified that the stormwater fee is based on ai residential unit and would be billed to the homeowner iftied to real estate taxes. He explained that landlords could raise rent to cover the fee, but the liability for the fee would fall on property owners. Councilor Holloway pointed out that rental increases in Virginia have already gone up by 4.1% in 2024. He suggested that this increase would likely be enough for rental property owners to cover the additional $4 per month stormwater fee, implying that the fee wouldn't impose a significant additional burden on landlords. Vice Mayor Gore confirmed that ift the fee were moved to real estate taxes, it would be processed with the next real estate bill in June. ROLL CALL Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton - Councilor Pelham - Councilor Holloway Councilor Joyner- Motion Passes 7-0 Yes Yes Yes Yes Yes Yes Yes PH-2- Single Family Dwelling on a non-conforming lot, Bank St.- Chris Chris Ward presented a conditional use permit (CUP) request for a new single- family dwelling on ai non-conforming lot at Parcel 0270240 on Bank Street in Ward One. The property, located in the Historic City Point District, is smaller than required by zoning, being 38 feet wide and 2,470 square feet, as opposed to the required 80 feet wide and 12,000 square feet. The proposed house is a one-story, three-bedroom, two-bath design totaling 1,056 square feet. The applicant, Value Corps LLC, has already received approval from the. Architectural Review Board and the Board ofZoning Appeals for the design and necessary variances. The staff recommended approval of the CUP, contingent upon the house being built in substantial conformance with the approved plans. There were no public comments received during the public hearing or the Planning Commission meeting, where the request was unanimously approved. The applicant was present for any questions. Ward, Director of Planning & Development Councilor Joyner raised a question regarding the term "substantial conformance" in relation to the proposed house's design. She asked for clarification on what it means visually and aesthetically. Chris Ward explained that "substantial conformance" means the house must be built exactly as shown in the presented drawings. Any deviations from the approved plans would need to go through the Architectural Review Board (ARB), and ifthe changes are significant enough to impact the conditional use permit, the matter would need to come back before the Council. Councilor Joyner expressed satisfaction with the explanation. The public hearing was opened, but no one. had signed up to speak. The Mayor asked ifanyone in the audience would like to address the issue, and it was then noted that there was one written public comment. The public comment from Ms. Debbie Randolph, a resident of Ward One, expressed opposition to the proposed single-family dwelling on Bank Street. She cited two primary concerns: first, the size ofthe proposed home, which is less than 1,100 square feet, and the lack of recent improvements made by the company that owns the adjacent rental property. She suggested that the city-owned land nearby could be better developed, potentially allowing for multiple larger homes, improving parking conditions, and preserving the area's quality. Her second concern was the inadequate parking on Bank Street, which she believes is already a significant issue. Ms. Randolph noted that adding more cars to the area would worsen the situation, especially since fire trucks cannot currently pass through due to narrow streets. She advocated for better planning that respects the historic area and provides quality housing and amenities. Councilor Pelham makes a motion to approve the CUP as presented with conditions. Vice Mayor Gore seconds the motion. Councilor Harris responded to Ms. Randolph's concerns about fire truck access on Bank Street. He confirmed that fire trucks face difficulty due to narrow turning and parking on both sides of the street, making it nearly impossible for them to pass. He mentioned that staffhad already met with Public Works to explore solutions, such as restricting parking to one side, but he was unsure oft the status ofthese changes. Councilor Harris also shared his personal experience living on Bank Street, noting that while fire trucks had never encountered issues during his time there, safety remained a valid concern. He emphasized that fire trucks could still fight fires by accessing the area from the Prince Henry or Maplewood sides, though they could not navigate down Bank Street itself. He acknowledged the broader challenge of street access, including issues with garbage pickup, and suggested that the city-owned vacant parcel could help improve the situation if developed. They had further discussion in reference to the presenter's presentation. ROLL CALL Councilor Harris- Mayor Partin- Vice Mayor Gore - Councilor Denton - Yes Yes Yes No Councilor Pelham - Councilor Holloway Councilor Joyner Motion Passes 6-1 Yes Yes Yes Councilor Pelham makes a motion to direct the city manager to get Public Works tonotify citizens that the street will be one-way parking at some point for the house. Councilor Holloway seconded the motion. ROLL CALL Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton - Councilor Pelham - Councilor Holloway Councilor Joyner Motion Passes 7-0 Yes Yes Yes Yes Yes Yes Yes PH-2-1 Rezoning Request- 2610 City point Rd.- Chris Ward, Director of Planning & Development Chris Ward presented a rezoning request for the property at 2610 City Point Road (Parcel 0140015), proposing a change from R-2 Residential to B-2 Limited Commercial. The request was discussed at a public hearing held by the Planning Commission on October 3rd, with advertisements and notifications sent out as required. The applicant, Ms. Lisa Brown, has provided proffers to limit the types of uses allowed under the B-2 zoning to low-impact activities, such as specific commercial and institutional uses, ensuring minimal impact on surrounding properties. The proffers also include operating hours from 7 AM to 9 PM, restrictions on live music, dancing, arcade games, and special events, as well as a ban on specific signage and illumination. Staff supports the rezoning, citing its alignment with traditional neighborhood design principles and its location on a major collector road. The property has previously been used for commercial purposes despite its residential zoning, and its conversion to residential use is unlikely. There have been some objections, including one email requesting additional proffers, but also some support from a local resident. The Planning Commission and stafft both recommend approval of the request, provided the proffers are adopted. Councilor Holloway questioned the inclusion of restrictions on live music, dancing, and special events or charitable activities in the proffers for the rezoning of2610 City Point Road. While recognizing the intention to minimize neighborhood impacts, Holloway expressed concerns about the need for such prohibitions, especially given the property's proximity to a church. He emphasized that the restrictions seemed overly broad and suggested that limiting operational hours (7 AM to 9 PM) could be sufficient. Holloway argued that such restrictions might not be necessary and that similar establishments, like Car Brothers, operate near residential areas without such limitations. He proposed that the proffers could bei reconsidered, potentially removing these specific prohibitions to allow for more flexibility. Ms. Brown, the applicant, expressed gratitude to the citizens of Hopewell and shared her efforts to create al high-quality soul food restaurant in the area, citing $27,000 in renovations. She emphasized her dedication to improving the property, including landscaping, a private trash enclosure, and parking lot upgrades. She also highlighted her ownership of another property with fewer restrictions, questioning why this new property should have SO many limitations. Brown mentioned that the building at 2610 City Point Road was previously used as a small restaurant and gym. She noted that she has already implemented responsible practices like minimizing traffic through deliveries. She disagreed with some of the proposed proffers, particularly the restrictions on live music, dancing, and special events, which she felt were unnecessary and discriminatory. Brown argued that such restrictions would limit her business's potential, especially as a small soul food restaurant, and she suggested removing them, particularly since existing noise ordinances should suffice to manage concerns. She clarified that while she had agreed to the proffers due to pressure, she felt the restrictions were unfair and not conducive to the success of her business. Councilor Joyner expressed support for the proposed proffers, agreeing that they were appropriate given the location of the building. She acknowledged the building's history, 1 mentioning that it had been a store and later a dance studio for many years. While she praised the applicant's efforts in bringing a soul food restaurant to the area, Joyner suggested that the building might have historical or architectural significance, particularly due to its old structure and ghost signage. She recommended that the Department ofHistoric Resources (DHR) consider reviewing the building to ensure its preservation for future improvements but clarified that this would not affect interior changes. Despite this suggestion, Joyner expressed her intent to keep the proffers as they were. Mayor Partin expressed support for the proffers, emphasizing their importance in preserving the integrity of the established neighborhood. He noted that while the applicant may have a great vision for the property, the proffers would ensure that future owners adhere to the same standards and protect the community from potential negative changes. The Mayor also mentioned submitting a request to the Planning Commission for an additional proffer, asking the applicant to purchase a camera that would integrate with the city'so overall surveillance system. He clarified that this would not be a license plate reader but part oft the city's broader camera network, with the city covering ongoing costs after the initial capital investment by the applicant. Ms. Brown expressed concerns about the additional costs she has incurred for renovations, including installing cameras around her building, which she believes should be sufficient for security. She acknowledged that the city's request for a camera system tied to the city's broader surveillance network was a reasonable idea but emphasized that she should not bear the cost ofsuch installation, given the significant expenses she has already paid, including $27,000 for renovations and improvements. She pointed out that previous businesses at the location were not asked to make similar investments. While she agreed to allow the city to install a camera on her building, she insisted that the city should bear the cost and that the camera system should remain intact if she were to sell the building in the future. She offered to sign an agreement ensuring that the camera would remain operational even under new ownership. Councilor Denton expressed reservations about the proposed restaurant despite agreeing with the proffers. She acknowledged her familiarity with the neighborhood and noted that most oft the petitions supporting the restaurant came from people outside the immediate area, including from other cities. She emphasized that her concerns stemmed from not wanting outside influences to affect her decision. Although she recognized the success of the business and the improvements made by the applicant, she remained unconvinced that the location was suitable for ai restaurant, which was her main reservation. She also mentioned receiving additional petitions from residents of the immediate area, though there was some confusion about their inclusion in the packet. Councilor Pelham suggested considering the inclusion oflive music at the restaurant, proposing that it could be something subtle, such as a saxophone or a guitar player, rather than a full band. He argued that the size oft the building would limit the potential for a loud band, and he didn't see any issue with having live music, such as a resident pianist or saxophonist, to entertain diners. He acknowledged concerns about noise, specifically differentiating between quiet and loud performances, but emphasized that this type oflive music wouldn't typically cause issues before the noise ordinance kicks in at 10 p.m. He also disagreed with the restriction on special events or charitable activities outside the building, asserting that since the restaurant would close before the noise ordinance takes effect, these activities should not be restricted. Pelham proposed removing these restrictions from the proffers. Councilor Holloway raised concerns about the potential double standard regarding noise restrictions, questioning why the proposed restaurant would face stricter limits on live music or DJ performances compared to churches in the area. He pointed out that churches, which also host events with music, can have services that run late into the evening, yet there seems to be no issue with their noise. Holloway asked Mr. Ward for clarification on the specific concern regarding noise at the restaurant, suggesting that noise from businesses, including live music, should be treated similarly to that of churches, as both would occur during the day and early evening hours. He expressed confusion about why the restaurant would be held to different standards, especially considering the noise from churches, which is not typically restricted in the same way. The mayor announced the opening of the public hearing. He indicated that only one person had signed up to speak, Anthony Sylvester, and invited him to address the meeting. Anthony Sylvester addressed the meeting in support of the rezoning but emphasized that his support is contingent upon the proffers being attached. He highlighted that the rezoning process is essentially a "bargain and exchange," where the proffers are tied to the specific land use. He raised concerns about potential changes to the proffers, suggesting that altering them after the Planning Commission's approval could undermine the process and trust. Sylvester acknowledged the value ofthe new business in the community, noting the opportunity for walking to purchase food, but emphasized the importance of protecting the integrity oft the residential neighborhood. He agreed with Ms. Brown's offer to allow a camera installation, suggesting that the city use available resources for that purpose. Finally, Sylvester reiterated his support for the project, provided the proffers are maintained, as they reflect the historical residential nature ofthe area. Susan Dent addressed the meeting by expressing concern about the rezoning ofthe property rather than the restaurant itself. She acknowledged that she does not have an issue with the restaurant but raised concerns about the zoning change from residential to B-2 (commercial). She explained that B-2 zoning is intended for limited commercial establishments along major travel streets and is designed to protect existing commercial areas. Dent emphasized that setting a precedent by placing a commercial establishment in a residential neighborhood could have long- She also questioned the decision to invest significant money into property improvements before knowing whether the zoning would be approved, suggesting that this may imply a sense of assurance that the process would go through. Additionally, Dent highlighted the importance of considering traffic flow in the term implications. area, as City Point Road is a major route for residents in the neighborhood, unlike Finally, she expressed her gratitude to the city council for reviewing public letters and emails but urged the Planning Commission to provide more transparency about the letters received during the process. Only two emails and one letter were mentioned without any details on whether they were in support or opposition. other more. heavily trafficked streets in the city. Charles Bennett spoke in support of the rezoning, emphasizing his approval ofthe investment being made in the city. He expressed that when someone is willing to invest their money and take a chance on providing economic activity, it should be supported. Bennett also voiced his support for the process and the recommendations made by the staff. Councilor Joyner makes a motion to approve the rezoning request with the proffers offered by the applicant as presented. Councilor Harris seconds the motion. ROLLCALL Councilor Harris- Mayor Partin - Vice Mayor Gore - Councilor Denton - Councilor Pelham - CouncilorH Holloway Councilor. Joyner - Motion Passes 6-1 Yes Yes Yes No Yes Yes Yes Vice Mayor Gore makes a motion that after unfinished business they move on to adjourn council presentations and remove everything else pending to the Finance Committee meeting on the 17th to close offt the year. Councilor Harriss seconds the motion. ROLL CALL Councilor Harris- Mayor Partin- Vice Mayor Gore- - Councilor Denton - Councilor Pelham - Councilor Holloway Councilor Joyner- Motion Passes 5-2 Yes No Yes No Yes Yes No UNFINISHED BUSINESS UB-1-1 HR Conflict of Interest Policy Update- Dr. Concetta Manker, City Manager Dr. Concetta Manke explained that the policy before the council was drafted at the request oft the City Attorney. The policy consolidates various provisions from the Virginia Code into one city policy. Currently, the city has a conflict-of-interest policy within its handbook, but this new policy would expand on that. Manke clarified that ifthe city does not adopt this policy, it would still rely on the Virginia Code. The draft policy merely gathers all relevant code language into one document for local application. She noted that the City Attorney has indicated where each part ofthe policy was sourced from the Virginia Code. Dr. Manke then turned the floor back to the mayor for any questions or further discussion. Mayor Partin raised concerns regarding the new conflict ofinterest policy and its potential legal implications. He mentioned that the Commonwealth's Attorney had some concerns about the interpretation of certain sections ofthe policy, particularly those related to the budget, personnel issues, salaries, and healthcare. Specifically, he pointed out Section 16, which addresses voting on budgetary matters that could affect the economic interests of City Council members, drawing a parallel to past Partin suggested that it would be prudent to sit down with the Commonwealths Attorney to address these concerns before passing the policy in order to avoid potential legal troubles. However, Dr. Manke clarified that the policy consolidates state law, and there should not be any interpretation issues as it reflects the actual legal code. She emphasized that the purpose oft the policy was to incorporate the The discussion highlighted the importance of ensuring clarity and alignment with the law, particularly regarding conflicts ofinterest, and the need for City Council members to avoid situations where they hold conflicting roles as both employees and council members. The mayor made sure to place his concerns on the record to legal issues with a council member's actions. law locally rather than reinterpreting it. ensure transparency. Vice Mayor Gore makes a motion to approve, adopt and implement the revised City ofHopewell HR Conflict of Interest Policy. Councilor Pelham seconds the motion. There was a discussion prior to the roll call of the motion. Councilor Holloway discussed the implications of certain policies related to city employees, specifically safety officers and medical personnel, in regard to running for elected office. Thel key point made is that these individuals can run for a city council position, but before they can officially take their seat, they would need to either resign, be fired, or retire, according to state laws and local ordinances. The Councilor emphasizes that the current ordinance essentially reinforces and clarifies existing laws, with the goal of ensuring that elected officials and city employees are in compliance with these rules. The city attorney confirmed the question about the understanding oft this policy. Councilor Joyner (female) is raising concerns regarding the current ordinance. She mentions that the Attorney General (AG) has issued an opinion that differs from the interpretation provided by the city attorney. She also notes that recent inquiries to the AG's office suggest that the ordinance may not hold up in court. Additionally, Councilor Joyner references comments made by the Commonwealth Attorney, In light ofthese concerns, she recommends that the council take more time to explore these legal matters before proceeding with a vote to adopt the ordinance. which may further suggest potential issues with the ordinance. They had further discussion in reference to the clarification oft the Attorney General's opinion. ROLL CALL Councilor Harris- Mayor Partin- Vice Mayor Gore- - Councilor Denton - Councilor Pelham - Councilor Holloway Councilor Joyner - Motion Passes 5-2 Yes No Yes No Yes Yes No Councilor Harris makes a motion to include presentations for council at the following week's Finance Committee meeting. Vice Mayor Gore seconds the motion. ROLLCALL Councilor. Harris- Mayor Partin Vice Mayor Gore- Councilor Denton - Councilor Pelham - Councilor Holloway Councilor Joyner- - Motion Passes 7-0 Yes Yes Yes Yes Yes Yes Yes ADJOURNMENT Respectfully Submitted, Johnny Partin, Mayor Brittani Williams, City Clerk MINUTES OF THE DECEMBER 17,2024, CITY COUNCIL: SPECIALMEETING A SPECIAL meeting oft the Hopewell City Council was held on Tuesday, December 17, 2024, at' 7:30 p.m. PRESENT: John B. Partin Jr., Mayor (Virtual Jasmine Gore, Vice Mayor Rita Joyner, Councilor (Virtual) Michael Harris, Councilor Janice Denton, Councilor Brenda Pelham, Councilor Dominic Holloway, Councilor Councilor Harris makes ai motion to allow Mayor Partin and Councilor Joyner to participate remotely; Councilor Denton seconds the motion. ROLL CALL Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Councilor Harris- Mayor Partin- Yes Absent Yes Yes Abstain Yes Abstain Motion Passes 4-0 Councilor Holloway makes ai motion to adopt the agenda, and Councilor Pelham seconds the motion. ROLL CALL Councilor Joyner- Councilor Harris- Absent Yes Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Yes Yes Yes Yes Yes Motion Passes 7-0 CLOSED MEETING: Councilor Holloway makes a motion to go into a closed meeting pursuant to Va. Code Section 92.2-3711(A)(7). Consultation with legal counsel pertaining to actual or probable litigation, Vice Mayor Gore seconds the motion. ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Absent Yes Yes Yes Yes Yes Yes Motion Passes 6-0 Reconvene Open Meeting Councilor Denton makes a motion to reconvene an open meeting. Councilor Holloway seconds the motion. ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Absent Yes Absent Yes Yes Yes Councilor Holloway- Yes Motion Passes 5-0 CERTIFICATION: CERTIFICATION PURSUANT TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (1) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in a closed meeting? ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Absent Yes Absent Yes Yes Yes Yes Motion Passes 5-0 Prior to the 7:30 start time for the special meeting, a presentation took place for outgoing councilors, Vice Mayor Gore, Councilor Pelham, and Councilor Denton. They received an Ed) Hatch framed as well as an award for their dedicated service to MOA and Operation Summary: Tabitha Martinez, Recreation and Parks Director Ms. Martinez began with a presentation regarding the Memorandum of Agreement (MOA) for thel NOVA South Swim Team for the upcoming 2025-2026 season. The speaker, who took office recently, recommended that the council endorse the proposed MOA. The speaker addressed conçerns raised earlier about revenue generation, explaining that since their tenure began, the swim program had been operating at a net loss. However, they have successfully worked to reduce this deficit. Their goal moving forward is to continue increasing revenue, and one strategy involves reducing the swim team's use of the pool to three lanes. The speaker proposed reallocating the remaining pool space for swim lessons, which would generate additional revenue. This adjustment would compensate for the revenue lost by cutting back on the swim team's lane usage, resulting in a net gain. the city. The speaker invited any questions from the council regarding these proposals. Councilor Holloway makes a motion to approve the MOA based on a staff recommendation to the city council to endorse the proposed MOA for NOVA South 2025-2026; Councilor Harris seconds the motion. ROLL CALL Councilor. Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Absent Yes Absent Yes Yes Yes Yes Motion Passes 5-0 Councilor Holloway makes a motion to adjourn, and Councilor Pelham seconds the motion. ROLL CALL Councilor Joyner- Councilor Harris- Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Absent Yes Absent Yes Yes Yes Yes Motion Passes 5-0 ADJOURNMENT Respectfully Submitted, Johnny Partin, Mayor Brittani Williams, City Clerk MINUTES OF THE DECEMBER 17,2024, CITY COUNCIL SPECIALI MEETING A SPECIAL meeting oft the Hopewell City Council was held on Tuesday, December 17, 2024, at 6:30 p.m. PRESENT: John B. Partin Jr., Mayor (Virtual Jasmine Gore, Vice Mayor Rita Joyner, Councilor (Virtual) Michael Harris, Councilor Janice Denton, Councilor (late) Brenda Pelham, Councilor Dominic Holloway, Councilor Councilor Harris makes a motion to allow Mayor Partin and Councilor Joyner to participate remotely; Councilor Pelham seconds the motion. ROLL CALL Mayor Partin- Vice Mayor Gore- Councilor Denton- Councilor Pelham- Councilor Holloway- Councilor Joyner- Councilor Harris- Abstain Yes Absent Yes Yes Abstain Yes Motion Passes 4-0 Finance Report - Stacy Jordan Thel Finance Committee meeting for November covered several key points regarding the city's fiscal performance. Ms. Jordan reported that citywide revenues for November were 1.72% or $6.9 million higher than the previous year, while expenses were 1.59% or $2.9 million higher. Real estate taxes showed a slight decrease due to lower collections in personal property, machinery, and tools, while charges for services had a slight increase. The General Fund revenues were $944,000 higher than last year, though expenses were $2.5 million higher. This resulted in a balanced budget, with the increased spending offset by a higher operating budget for the year. In the Enterprise Funds, revenues were $4 million higher due to on-time billing, and expenses were $4.2 million lower due to fewer emergency repairs compared to last year. Schools saw a slight decrease in revenues and ai rise in expenses, mainly due to the timing of federal and state funding. For November, specific departments, including the City Manager's office and Information Technology, showed overages due to specific contractual expenses, while thel Marina had increased expenses for repairs and utilities. Additionally, collection rates for utilities were down to 88% in November, lower than usual, possibly due to the holiday season. Accounts payable data showed 1,462 invoices processed, amounting to $4.7 million in payments for the month. The meeting concluded with a preview oft the following month's report, which will include updates on the 2021-2024 ACFR and second-quarter performance. Councilor Holloway asks does Ms. Jordan have a percentage of that general fund? Ms. Jordan states she does not have it or know it offthe top ofher head, and she lets him know she will add it for him. Vice Mayor Gore asks is there a deficit or does everything equal out based on the numbers provided from 2024 and 2025. The answer is the balance out. Treasurer's Report - Mya Bolling Maya Bowling from the Treasurer's Office presented a comprehensive update on the city's collection reports. She began with the 2022 real estate collections, which stand at 97.03%. For 2023, collections have slightly dropped to 95.78%. Personal property tax collections for 2023 are currently at 75.54%, but these have not yet been turned over to the collection agency, which is expected to improve the rate once they are. As for the 2024 cycle, collections are just beginning. The second- halfr real estate collections for 2023 show a lower rate of 60.73%, with $4.3 million still in receivables. However, since the report was run, the Treasurer's Office has collected an additional $2.9 million from CoreLogic, a mortgage servicing company. There were also issues with another mortgage servicer, VHDA, where a wire transfer was initially kicked back. This is expected to be resolved, adding $575 for 575 parcels. Bowling emphasized that these issues will improve the 2023 collection rate once fully processed. The personal property (PP) and public service (PS) collections for 2024 are down because the billing cycle has just started, and collections are: not yet fully underway. Moving on to business license and meal tax collections, Bowling reported that 2022 collections were 99.77% complete, and 2023 collections stand at 99.60%. For 2024, collections are at 96.67%. There was also a slight overage in one category, which was likely due to prepayments, bringing the total collection to 100.52%. Bowling expressed confidence that these numbers will reach 100% soon, as businesses are motivated tor remain in good standing with the city. Finally, Bowling provided an update on the city's cash and investment balances as of September 30, 2024. The total cash on hand was $14.75 million, with total investments amounting to $25.08 million, bringing the total combined cash and investments to $39.83 million. She noted that these figures were: recorded before the peak real estate collection period, and as personal property and public service tax bills are sent out, the Treasurer's Office expects to continue adding revenue to the city's funds. Councilor Holloway makes a motion to adjourn the finance committee meeting, and Councilor Harris seconds the motion. No objection. Meeting Adjourned. ADJOURNMENT Respectfully Submitted, Johnny Partin, Mayor Brittani Williams, City Clerk C-3 Hopewell Police Department Crime Summary January 14, 2025 OLICE dor VEL VIRGINI HOPEWELL POLICE DEPARTMENT CRIME SUMMARY Reporting Date: Dec 30 ,2024 Year-to-Date Comparison Thru Decz9th 5Year %Change 2023 2024 #Change% Change Average to Average 6 6 o 0% 6 3% 4 5 1 25% 4 19% 11 5 -6 -55 18 -72% 73 11 18% 59 23% 83 89 6 7% 87 2% 5 4 -1 -20% 3 54% 45 33 -12 -27% 62 -47% 289 334 45 16% 335 0% 111 34 44% 56 99% 416 482 66 16% 456 6% 499 571 72 14% 543 5% MURDER FORCIBLE RAPE ROBBERY Violent Crime Total ARSON BURGLARY LARCENY AGGRAVATED ASSAULT 62 MOTOR VEHICLETHEFT 77 Property Crime Total Total Major Crime *Murder, Rape, Assault byofVictims, All others by # of Incidents* 5 Year Average to 12/31 HOPEWELL POLICE DEPARTMENT Reporting Date: Dec 30, 2024 Suspected Opioid Overdoses 12/31 2019 2020 2021 2022 2023 2024 Grand Total Fatal Non-fatal Grand Total 10 64 74 13 19 87 92 18 22 88 82 6 47 53 88 460 548 100 111 106 104 Subject to change as forensic results are returned HOPEWELL POLICE DEPARTMENT Reporting Date: Jan 6, 2024 Verified Shots Fired Jan 1 2023-Dec 31 2023 Vs Jan 1 2024-Dec 31 2024 2023 2024 Yearly Yearly Total Total 2023 2024 58 63 58 63 Neighborhood Watch Meetings City Point-2*Wednesday ofe every month @ 1800 Hrs. @ PD Multipurpose Room. Farmingdale -1st Monday of every month @ 1830 Hrs. @ Wesley United Methodist Church. Cobblestone -3Wednesday every other month @ 1300 Hrs. @ Cobblestone Rec. Center. Kippax Dr-3tThursday of every month at Mr. Brown residence @ 3807 Gloucester Dr. Autumn Woods = Will be starting up again in May 2024 and the location is to be determined. Ward3-2nd Monday of every month 6:oopm @ Power's Memorial Church. Arlington Heights - Usually meet lastTuesday of the month @1 1305Arlington Rd. Friendship Baptist Church. Firing-Recruitment Dec 2024 13-Sworn Vacancies, 1- Emergency Communications Vacancy Police background investigations were completed and none were recommended for hire. ARecruitment event is scheduled at Brightpoint Community College on Jan 27, 2025 from10am-2 pm. 32 police applicants have been received to be processed for testing invitations. The Crater Criminal Justice Academy graduation ceremony was held on December 19, 2024, at11 a.m. The three graduates will complete initial in-house refresher training followed by 12 weeks of field training. Recruitment Banner HOPEWELL POLICEDEPARIMENT NOW HIRING POLICE OFFICERS CERTIFIED ANDI NON-CERTIFIED AIRING BONUS AVAILABLE EMERGENCY COMMUNICATIONS OFFICERS APPLY TODAY B04)541-0055 WWW.HOPEWELEVAGOVPPAPOIN-OUR-TEAM Community Policing Officers by' Ward CorryYoungWard -1- oung@hopewelva.gow Ryan Hayberg Ward-2 mhayberg@hopewelhagow Michael Redavid Ward38-6mredavd@hopewelva.gow Thomas Jones Ward-4 B7lons@hopewelagew Jonathon Bailey Ward-sballey@hopewelva.gov Downtown Community Engagement Foot Patrols were completed Business Checks were completed. Directed Patrols were completed with no significantactivity to report on the unsheltered population. Citizens contact/Business Owner contacts were made. Since August 15, 2024, the total Policing Overtime at the Beacon Theater during scheduled concerts events was 164 hours (41shifts) for the calendar year 2024. Since February 29, 2024 Downtown Community Policing overtime was 456 hours (114 shifts) )forthe calendar year 2024 Community Engagement Activities >On Dec 7, 2024 Shop with a Cop event was held at Burlington in Colonial Heights VA. 5 children were adopted from three families and received $300 per child. The families were nominated by our community partners. On Dec 15, 2024 Shop with a Cop event was held at Walmart in Colonial Heights VA. 20 children were adopted and each child received $200.00. All monies were donated from multiple organizations throughout the city. >On Dec 31, 2024, a HEAT( Help Eliminate Auto Thief) event was held at Randolph Market. H.E.A.T. educational packets were given out to citizens. C-4 DATE: TO: FROM: January 07, 2025 Thel Honorable City Council Yaosca Smith, Director of Human Resources SUBJECT: Personnel Change Report - December 2024 APPOINTMENTS: NAME DUDLEY, DAPHENE CARTER, JACKOLYN ROBBINS, CHELSEA HAYES, LAJUAN PETERSON, NOAH SUSPENSIONS: REMOVALS: NAME WILSON, TYSON SHEA, RIMANATOU CURTIS, JAMES MIJANGOS, SAUL CHAFFE, THOMAS DEPARTMENT POSITION DATE 12/02/2024 12/03/2024 12/11/2024 12/11/2024 12/11/2024 12/11/2024 TREASURER RECREATION SOCIAL SERVICES PUBLICWORKS STORMWATER PTC GEN CLK PTCUSTSVCAGNT FAMSERVSPECI FAMSERVSPECI PWI MAINT SPEC STRM' WTRI MGT ENG WILLIAMS, SHAN-TINA SOCIAL SERVICES 0 (Other information excluded under Va. Code $2.2-3705.1(1) as Personnel information concerning identifiable individuals) DEPARTMENT POSITION FIREFIGHTER II/MEDIC FAMSERVSPECI PTGYMA ATTEND FIRE CAPT DATE 12/02/2024 12/06/2024 12/08/2024 12/11/2024 12/20/2024 12/29/2024 12/31/2024 FIRE SOCIAL SERVICES RECREATION FIRE COMMONWEALTH ATTORNEY ASST COMM ATTYI FORD, CHRISTOPHER SHERIFF TOWNS, CONSTANCE VJCCCA CC: Concetta Manker, CityN Manager James Gaston Il, Deputy City! Manager Jay! Rezin, ITD Director Arlethia Dearing, Customer Service Mgr. Kim Hunter, Payroll Stacey, Jordan, Finance Director SHERIFF DEPUTYFT JUV CRT SERV OFF INFORMATION/PRESENTATION CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision' Theme: Order of] Business: Action: Approve and File Take Appropriate. Action JApprove Ordinance 1S Reading JApprove Ordinance 2nd Reading Set tal Public Hearing DJApprove on Emergency Measure Civic Engagement Culture & Recreation JEconomic Development JEducation Housing Safe & Healthy Environment None (Does not apply) Consent Agenda Public Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports of Council Committees XPresentation-Boards/Commissions XReceive & File (nor motionr required) COUNCIL AGENDA ITEM TITLE: Public Access Defibrillator (PAD) Program ISSUE: The Public Access Defibrillator (PAD) Program, administered by the Virginia Department of Health's Crater Health District, aims to enhance community safety by increasing the availability of automated external defibrillators (AEDs) in public spaces. This initiative represents a vital step in equipping local communities and visitors with essential tools to respond effectively to cardiac emergencies. By strategically placing AEDs in accessible locations and providing training for community members on their use, the program seeks to improve survival rates from sudden cardiac arrest. Ultimately, this initiative fosters a culture of preparedness and support, ensuring that vital emergency RECOMMENDATION: Staff recommends City Council supports the PAD program. assistance is readily available when seconds count. TIMING: At the. January 28, 2025 City Council Regular Meeting. ENCLOSED DOCUMENTS: PAD Presentation. STAFF: Tabitha Martinez, Director of Recreation and Parks and Adairius Williams, Assistant Director of Recreation and Parks FOR IN MEETING USE ONLY MOTION: SUMMARY: Y N Y N a 0 Vicel Mayor Rita. Joyner, Ward# #1 o 0 Councilor Michael Harris, Ward#2 a 0 Mayor) John B. Partin, Ward#3 a a Councilor Ronnie Ellis, Ward# #4 D a Councilor Susan Daye, Ward #5 D 0 Councilor' Yolanda Stokes, Ward#6 a D Councilor Dominicl Holloway, Sr., Ward#7 Roll Call SUMMARY: Y N D Y N D 0 Vice! Mayor RitaJ Joyner, Ward# #1 D D Councilor Michael Harris, Ward# #2 D a Mayor) John B. Partin, Ward#3 Councilor Ronniel Ellis, Ward# #4 D a Councilor Susan) Daye, Ward# #5 D 0 Councilor Yolanda Stokes, Ward? #6 0 0 Councilor Dominic Holloway, Sr., Ward#7 HOPEWELL RECREATION &F PARKS 1943 PUBLIC ACCESS DEFIBRILLATION (PAD) PROGRAM HOPEWELL RECREATION AND PARKS DIRECTOR TABITHA MARTINEZ ASSISTANT DIRECTOR ADAIRIUS WILLIAMS What is the PAD Program? OPEWELI The PAD Program is a grant offered by the Virginia Department of Health (VDH) Crater Health District. VDH provided eight AEDS to Hopewell Recreation and Parks Six external CE-TEK 4000 Outdoor AED enclosures One wall mounted cabinet One portable AED Total Grant from VDH approximately $21,023 the Numbers HOPEWELL By CARDIAC. ARRESTS EACH YEAR IN 0S -THAT'SONE 350,000 350,000 20% OUTOFHOSPITAL EVERY 2 MINUTES AN FPVBL TOMANICI EXTERNAL DERBRILI ATOR ARRESTS l- AUTOMATICALLYI DETECTSAND TREATSLETHAL HEART RHYTHMS. 20%KARDAC Survival DOUBLES AN (wo CAN BE USED BY AN AEDS WILLI NOT SHOCK ANY PERSON INCLUDING SOMEONE WHO IS NOT UNTRAINED BYSTANDERS INCARDIAC ARREST 24/7 SURVIVAL FROM CARDIAC ARREST DOUBLES WHEN SAMARITAN GOOD A BYSTANDER USES AN (AED) LAWS USERS PROTECT FROM LIABILITY AED OWNERS WHEN THEY AND BEFORE EMS ARRIVES. FOLLOW THE DEVICE INSTRUCTIONS. American Heart RECOMMENDS Association. USE OF AN THE CARDIAC APPEST WILE THE AVERACE RESPONSE TIME FOREMSISOVIR D MINUTES. AED TEAM AED TEAM PROVIDES A SECURE SOLUTION FOR ACCESS TO AEDS IN AEDWITHIN MINUTESOF HOUR OUTDOOR SETTINGS. www.aedteam.com (844) AED-1600 info@aedteam.com Locations of PADS HOPEWELL Crystal Lake Mathis Park Riverside Park Hopewell City Marina Atwater Soccer Complex City Park/Riverwalk Park Shop Portable AED Department Costs HOPEWELL Installation Electricity Cameras Replacement Pads Every two and half years After deployment Replacement Batteries Every five years After deployment Subscription fee $10 per month per cabinet Timeline HOPEWELL January Receiving and inventorying units Securing services for install and electricity Press release - Coming Soon! Staff training Public safety training February Installation of units Practice Run Video Education for Public Press release of deployment COMMUNICATIONS FROM CITIZENS PUBLICHEARING PH-1 CITY OF HOPEWELL CITY COUNCIL. ACTION FORM Strategic Operating Plan Vision' Theme: Order of] Business: Action: JApprove and File XTake Appropriate Action JApprove Ordinance 1st Reading JApprove Ordinance 2nd Reading Set tal Public Hearing JApprove onl Emergency Measure Civic Engagement Culture & Recreation XEconomic Development Education Housing Safe & Healthy Environment None (Does nota apply) Consent Agenda XPublic Hearing JUnfinished Business Clitizen/Councilor Request Regular Business Reports of Council Committees PwtaaCaiww Receive & File (no motion required) COUNCIL AGENDA ITEM TITLE: Public Hearing City Sale of] Eppes Street Lots ISSUE: Public Hearing regarding City ofHopewell saleofLOTS 1TO4INCL. & LANDNOT PLATTED: INLOTSI BLK2 SUBDIVISONENATIONAL VIEW, and identified as Parcel/Tax ID: number 0640015, containing approximately .438 acres to adjacent property owner, William RECOMMENDATION: Conduct the public hearing, approve contract for sale of Parcel/Tax Therdore Lunsford Jr. IDi number 0640015 TIMING: Public Hearing scheduled for. January 28th,2 2025 BACKGROUND: This property is adjacent thej property owned by thel buyer. Itisi not buildable due tol lack of access toj public road. Thej property is being sold at assessed value of $20,000.00. ENCLOSED DOCUMENTS: Proposed purchase/sale agreement dated December: 13+,2024 Advertisement ofPublic Hearing STAFF: Charles Bennett, Director of] Economic Development and Tourism SUMMARY: Y N Y N D D Vice Mayor Rital Joyner,' Ward# #1 D 0 Councilorl Michaell Harris,) Ward#2 D D Mayor. John B. Partin, Ward#3 D a Councilor) Ronnie Ellis, Ward# #4 D D Councilor Sandral Daye, Ward #5 D 0 Councilor Yolanda Stokes, Ward#6 D D Councilor Dominicl Holloway, Sr., Ward#7 Rev.) Jamry 2023 FORI INI MEETING USEC ONLY MOTION: Motion to approve the sale of Parcel/Tax ID number 0640015, containing approximately .438 acres to adjacent property owner, William Therdore Lunsford. Jr. as outlined in attached purchase agreement dated 12.13.2024, and to direct the proceeds from this property sale to thel Hopewell City Marina repairs and maintenance. Roll Call SUMMARY: Y N a a Rev. Jamary 2023 Y N D o Vicel Mayor Rita Joyner, Ward! #1 D 0 Counçilor! Michael Harris, Ward#2 Mayor) John B.I Partin, Ward#3 Councilor Ronniel Ellis, Ward# #4 0 D Councilor Sandral Daye, Ward? #5 D D Councilor Yolanda Stokes, Ward# #6 D D Councilor Dominic Holloway, Sr., Ward#7 Che progress-3mbex Public Notices Originally published at progress-index.com on 01/14/2025 Notice of Public Hearing CITY OF HOPEWELL, VIRGINIA Sale of Real Estate Noticei is! hereby given pursuant to $15.2-1800(B) and $15.2-1813 that the Hopewell City Council will conduct a Public Hearing on Tuesday, January 28th 2025, 7:30pm in City Council Chambers 300 N. Main Street; Hopewell, VA for thes sale of: LOTS1TO41 INCL &L LANDI NOT PLATTED IN LOTS BLK2SUBDIVISION: NATIONAL VIEW Tax Map Number, 0640015. Comment from citizens welcomed. Contact 804-541-2270 fori information 1/14,1 1/21/25 #10933969 REAL ESTATE. PURCHASE, AGREEMENT This Real Estate Purchase Agreement (this "Agreement") dated December 13th, 2024 is by and between City of Hopewell, Virginia, a political subdivision of the Commonwealth of Virginia ("Seller),Willam Therdore Lunsford Jr. ("Buyer"). Whereas, Seller is the owner of that certain property located in the City of Hopewell, Virginia, commonly known as LOTS1TO4INCL. & LAND NOTI PLATTEDINLOTSI BLK 2SUBDIVISION: NATIONAL VIEW, and identified as Parcel/Tax ID number 0640015, containing approximately .438 acres (the "Property"); and Whereas, Seller wishes to sell the Property to Buyer, and Buyer wishes to purchase the Now, therefore, in consideration of the foregoing, the covenants and agreements herein, and the benefits to be derived therefrom, the receipt and sufficiency of which is hereby Property from Seller. acknowledged, the parties, intending to be legally bound, agree as follows: 1. Purchase and Sale of the Property. On the Closing Date, as this and other capitalized terms are defined herein, and subject to the terms and conditions oft this Agreement, Seller will sell, grant, convey, and deliver the Property to Buyer, and Buyer will purchase and acquire the Property, which includes without limitation all easements, riparian and other rights, privileges, and appurtenances belonging or in any way appertaining to the Property, all of the estate, right, title, interest, claim, or demand whatsoever therein, and all fixtures and equipment attached thereto. 2. Purchase Price, Deposit, and Payment. (a) The purchase price to be paid by Buyer for the Property (the "Purchase (b) Within three business days after this Agreement is fully executed by both Price")is $20,000.00; and, Seller and Buyer (the "Effective Date"), Buyer will deposit with its settlement agent (the "Settlement Agent") $1,000.00 (the "Deposit"). At Closing, the Deposit will be applied to the Purchase Price. The Purchase Price, subject to prorations and adjustments herein, will be payable by Buyer to Seller at Closing by certified or bank check, wire, or check of the agent for the company insuring title for Buyer (the "Title Insurer"). 3. 4. Deleted Feasibility Period. (a) For Two months after the Effective Date (the "Feasibility Period"), Buyer and its contractors and other representatives will have the right to enter the Property for Buyer to conduct engineering, architectural, environmental, title, zoning, survey, and feasibility studies, and other studies to determine the suitability oft thel Property for Buyer'si intended use. Buyer will leave 1 the Property in the same condition as when Buyer entered the Property, restoring any damage to the Property caused by Buyer or its representatives, normal wear and tear excepted. Remediation of any environmentally significant findings uncovered during inspections conducted during the Feasibility Period will be at the sole cost of Seller. (b) Buyer will submit any objections to title or matters revealed by survey (the "Title Objections") to Seller prior to the expiration ofthe Feasibility Period, as may be extended. Seller will have five days from submission oft the Title Objections to provide a written response, and 30 days from submission oft the Title Objections to cure them. IfSeller is unwilling or unable to cure the Title Objections, then Buyer may (i) terminate this Agreement, or (ii) waive the Title Objections and proceed to Closing. (c) During the Feasibility Period, Buyer may apply to all governmental authorities having any. jurisdiction over the Property, or its use, for such approvals necessary or desirable for Buyer's intended use. During the Feasibility Period, including any extensions thereof, Seller will execute such instruments requested by Buyer to allow it to obtain any permits and approvals. (d) During the Feasibility Period, Buyer, in its sole discretion, may terminate this Agreement at any time and for any reason by giving notice to Seller, at which time Buyer's deposit shall bei returned tol Buyer and thej parties hereto shall have no further obligation hereunder. Buyer has not terminated this Agreement, the parties will proceed to Closing, subject to the (e) Upon expiration of the Feasibility Period as may have been extended, if appropriations and any other contingencies. 5. Covenants, Representations, and Warranties of Seller. Seller covenants, warrants, (a) Seller has the authority to enteri into this Agreement and to consummate the and represents to Buyer that: transactions herein contemplated. Seller ist the sole owner oft the Property and has the absolute. and unencumbered right to sell and convey the Property tol Buyer. (b) To the best of Seller's actual knowledge, Seller is not in default in complying with any of covenants, conditions, restrictions, easements, rights-of-way, or other provisions which are to be performed or complied with by the owner of the Property. (c) There are no violations of any ordinance or other laws, orders, building codes, zoning, land use regulations, or any other requirements of any applicable governmental authority affecting any portion ofthe Property or any improvements on the Property, and no notice ofa any violation has been issued to Seller by any governmental authority. (d) To the best of Seller's actual knowledge, there are: no hazardous substances or toxic substances, including as those terms are defined by the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), in, on, or under the Property, or underground storage tanks on or under the Property. 2 (e) There is no action, suit, or other proceeding pending or threatened against ora affecting the Property, nor is Seller a party to any litigation affecting the Property or that could adversely affect the ability of Seller to perform its obligations hereunder or under any document tol be delivered pursuant hereto. (f) Sellerisnoti in default withi respect to any obligations or liabilities that could (g) There are no leases, written or oral, or any other occupancy rights existing result in al lien or encumbrance against the Property. ora affecting the Property. (h) Noj person or entity has any "right of first refusal" or other option to acquire (I) Special Notice: the seller discloses an existing easement right for the Hopewell Marina BMP Project. As part of the land acquisition process, a part of Parcel 0640015 was acquired for easement right purposes. (see attached easement any right, title, or interest in or to any part oft the Property. plan) 6. Additional Obligations of Seller. (a) At or before Closing, Seller agrees to execute, acknowledge, and deliver to Buyer (i) a general warranty deed with English covenants of title, conveying title to the Property tol Buyer, (i) an owner's and/or ai mechanic's lien affidavit, if required by the Title Insurer, (iii) a survey affidavit in a form acceptable to the Title Insurer, and (iv) such other customary documents reasonably requested by the Title Insurer. (b) At Closing, Seller will givel Buyer full, complete, and actual unencumbered possession oft the Property, including all fixtures and equipment attached thereto. 7. Conditions Preçedent to Buyer's Obligations. (a) In addition to the appropriations and any other contingencies, and to the Feasibility Period, the obligation of Buyer to purchase the Property and to perform other obligations under this Agreement will be subject to the following: () Seller will have performed all covenants and obligations and complied with all conditions required by this Agreement to be performed or complied with by Seller on or before the Closing Date that have not been waived. correct in all material respects as ofand at Closing. (ii) All representations and warranties made by Seller will be true and 8. hereunder. No Liabilities Assumed. Buyer will not assume any liability or obligations of any nature of Seller, except for any items that have been specifically designated for proration 3 9. Closing. (a) The closing oft the purchase and sale oft the Property ("Closing") will occur at the Settlement Agent'soffice on or before the date which is no more than 30 days after the later of the expiration of the Feasibility Period as may be extended, or receipt of sufficient appropriations (the "Closing Date"). Buyer reserves the right to elect to close sooner, in which case Buyer will provide at least 48 hours advance notice to Seller. (b) At or before Closing, the respective parties will deliver to the Settlement Agent the Purchase Price, the general warranty deed of conveyance, and all other documents and instruments required to be delivered by either party to the other under this Agreement, including documents and instruments required by the Title Insurer. The Settlement Agent will first apply cash funds arising from this transaction to pay off and discharge any encumbrances or other obligations affecting the Property. (c) Real estate taxes with respect tot thel Property will be adjusted as ofmidnight oft the day immediately preçeding the Closing Date, it being understood that Seller is responsible for all costs incurred or arising from events occurring prior to or at Closing, and Buyer will be responsible for costs incurred or arising from events occurring after Closing. The adjustments described: in this subparagraph will bei included ont the settlement statement prepared in connection with the Closing. Ini making the adjustments required by this paragraph, Seller will be given credit for all amounts prepaid by Seller before the Closing for any period after the Closing Date, and Seller will be charged with any unpaid charges for the period on or prior to the Closing Date. Special assessments, if any, imposed prior to the Closing Date will be paid in full by Seller prior toorat Closing. (d) At Closing, Buyer will pay any city, state, and court filing fees, any prorations under this Agreement, and any other costs incurred by Buyer relating to its acquisition ofthel Property or the requirements ofa fany lender tol Buyer, except those costs specified hereinafter which are to be paid by Seller, and Buyer may pay the cost of its attorneys' fees, including the costs to prepare the documents required tol be executed and delivered by Buyer, ifn not paid outside of Closing. (e) At Closing, Seller will pay the costs pertaining to the payoff and release of any existing liens or encumbrances, the grantor'st tax on the deed ofconveyance, and all other costs incurred by Seller relating to its sale of the Property, and may pay the cost of Seller's attorneys' fees, including the costs to prepare the deed, if not paid outside of Closing. 10. Termination. (a) This Agreement may be terminated as set forth herein, including: (i) By Buyer in accordance with paragraphs 3 and 4; 4 (ii) By Buyer, prior to Closing, int the event oft material breach by Seller ofany ofi its representations, warranties, covenants, or agreements herein, and such breach has not been cured within 10 days after notice to Seller from Buyer; and (iii) By Seller, prior to Closing, int the event ofmaterial breach by Buyer of any of its representations, warranties, covenants, or agreements contained herein, and such breach has not been cured within 10 days after receipt of notice to Buyer from Seller; provided, however, Seller may not terminate this Agreement if Seller is in material breach of any ofits own covenants, representations, or warranties herein. (b) IfBuyer is entitled to terminate this Agreement, then Buyer will be entitled to (i) demand strict performance, and delay Closing until Seller has complied with the terms of this Agreement, (ii) waive Seller's default and proceed to Closing, or (iri) pursue a breach ofc contract action including specific performance ofthis Agreement against Seller, and will be entitled to damages, and, if Buyer is the prevailing party, attorneys' fees, costs, and other charges in connection with any legal action. 11. Notice. All notices, requests, demands, and other communications hereunder will be in writing and will be deemed to have been duly given if transmitted by hand delivery with receipt therefore, by recognized overnight courier service, by registered or certified mail, return receipt requested, postage prepaid, properly addressed accordingly, or, ifagreed upon in advance by the parties ori ifreceipti is acknowledged by the recipient, electronically: Ifto Buyer: Attn: William Therdore Lunsford Jr. 1004 Eppes Hopewell, VA23860 Phone: 919-799-6311 Email: Bllansfordbi@gmalcon With copy to Buyer' 's Counsel: Ifto Seller: City ofHopewell Virginia Attn: Charles Bennett Director 300 North Main,suite: 214 Hopewell, VA 23860 Phone: (804)541-2270 Email: hemethopewelagow With copy to Seller's Counsel: Office of Hopewell City Attorney Phone: (804) 541-2247 Marta Valle Paralegal, City Attorney's Office FOIA Officer mvale@hopewelvasov Phone: Email: Such communications will be deemed to have been given (i) at the date of mailing when mailed by registered or certified mail, (ii) on the date of delivery ifo delivered by hand to the address ofa party as seti forth above, (11i) on the date ofd delivery by thes sender to ai recognized overnight courier service, with direction for delivery on the next business day, and (iv) upon sending of an email or facsimile after such means ofdelivery has been agreed upon, or otherwise upon acknowledgement ofreceipt. Either party may change its address for communications by a communication given in accordance with the terms of this paragraph. 5 12. BrokerayCommisions. Seller and Buyer represent and warrant that there are no real estate brokers or other agents involved ini this transaction, and Seller agrees to indemnify and hold Buyer harmless against any claim made for brokerage commissions or finder's fees resulting from any violation oft the foregoing representation and warranty. The provisions ofthis paragraph will survive Closing. 13. Entire Agreement. This Agreement and any exhibits hereto contain the entire agreement between the parties relating to the purchase and sale of the Property, all prior negotiations between the parties are merged into this Agreement, and there are no promises, agreements, conditions, undertakings, warranties, or representations, oral or written, express or implied, between the parties other than as herein set forth. No change or modification of this Agreement will be valid unless in writing and signed by the parties. No waiver of any of the provisions ofthis Agreement will be valid unless in writing and signed by the party against whom itiss sought to be enforced. 14. Survival of] Representations, Warranties, and Covenants. In addition to and except asi may be specifically provided herein, the representations, warranties, and covenants of Seller set forth herein will survive Closing. 15. 1031 Exchange. Seller may consummate the purchase or sale of the Property as part ofas so-called like-kind exchange (an' 'Exchange")1 pursuant to $ 1031 ofthe Internal Revenue Code of1 1986, as amended. Neither party will by this Agreement or acquiescence to an Exchange desired by the other party (i) have its rights under this Agreement affected or diminished in any manner; or (it) be responsible for compliance with or be deemed to have warranted to the other party that such party's Exchange in fact complies with $ 1031 ofthe Code. The provisions oft this paragraph will survive. any termination of this Agreement or Closing. 16. Assignment. Reserved. 17. Miscellaneous. (a) This Agreement is binding upon, inures to the benefit of, and is enforceable (b) This Agreement may be executed in any number of counterparts, each of (c) Facsimile, PDF, and other lectroncaly-transmited signatures will be as (d) Seller assumes the risk of loss or damage to the Property by fire or other (e) Any exhibits attached hereto are incorporated herein by reference and made by, the successors and assigns oft the parties. which will be an original and all of which will constitute but one and the same instrument. effective and binding as original signatures. casualty until Closing. aj part hereof asi if fully set forth herein. 6 (f) This Agreement, and the rights and obligations of the parties, will be (g) Ifany term, provision, covenant, or condition of this Agreement is deemed governed by and construed in accordance with the laws ofthe Commonwealth ofVirginia. to be invalid or unenforceable, the remainder of this Agreement will not be affected and will remain binding and enforceable, as fully as if the invalid or unenforceable term, provision, covenant, or condition had never been included. In witness whereof, the parties have caused this Agreement to be duly executed. THE CITY OF HOPEWELL, VIRGINIA William Therdore Lunsford Jr By: Name: Title: Date signed: By: Name: Title: Date signed: 7 0640015 CIVYOFHOPEWELL MOUNTAIN Acres:0.44 Valves $20,000 VewtsadiSasaas 100ft ParcelID 0640015 Sec/Twp/Rng n'a PoReTyAAcsMOUMTAN HOPEWELL District BriefT TaxDescription AlternateID0840015 Class 73EXEMPTlocaIGoA Acreage 0.4375 01 LOTS1TO4INCL LANDNOTF PLATTEDINLOISELK2 SUBDIVISION: NATIONALVIEW (Note: Nottobeu usedonlegald documents) Property to convey with sale 8 ) @ o 00 Map showing the part of the property in red that has a easement for maintenance of Marina BMP project. 9 PH-2 CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision Theme: Order of] Business: Action: Approve and File Take Appropriate Action JApprove Ordinance 1st) Reading JApprove Ordinance 2nd Reading Setal Public Hearing Approve on Emergency Measure Civic Engagement Culture & Recreation Economic Development Education Housing Safe &1 Healthy Environment None (Does nota apply) Consent Agenda XPublic Hearing JUnfinished: Business Citizen/Councilor Request Regular Business Reports of Council Committees Presentation-Boards/Commissions Receive & File (nor motion required) COUNCIL, AGENDA ITEM' TITLE: Public Hearing on a Conditional Use Permit Request to construct a single-family dwelling on non-conforming lot, Parcel #013-1210, located on ISSUE: City Zoning Ordinance allows for the construction of single-family dwellings on non- conforming lots with the approval ofa CUP. Conditions of approval can be set. RECOMMENDATION: The City Administration recommends approving the CUP request Atlantic St. with conditions. TIMING: City Council action is requested on. January 28, 2025. BACKGROUND: This CUP application was first presented to City Council at a work session ENCLOSED DOCUMENTS: CUP application, house plans, staff report, presentation held on December 10, 2024. STAFF: Christopher Ward, Director of Development FOR] IN MEETING USE ONLY MOTION: Roll Call SUMMARY: Y N D Rev.) Jamuary 2023 Y N 0 0 Vice Mayor Rital Joyner, Ward# #1 o D Councilor! Michaell Harris, Ward# #2 D D Mayor Johnl B. Partin, Ward#3 Councilor Ronniel Ellis, Ward# #4 0 D Councilor Susan] Daye, Ward#5 o D Councilor Yolanda Stokes, Ward#6 D 0 Councilor) Dominic Holloway, Sr., Ward#7 E m Hopewell VA G,NE Anspect.. 26659-0005" debra mc.. 283718960949 10:19A4 CONDITIONAL USE PERMIT - REVIEW Payment Amouptt papsact. tion Develop: HisE81342 398:88 HOPEL The City of Hopewell, Virginia 300N, Main,Street Department of Development (804) 541-2220. Fax: (804) 541-2318 EALTH OF SEP182024 ÇONDITIONAL USEI PERMITAPPLICATION Application #: 20241606 APPLICATION FEB: $300 ByOK) APPLICATION APPLICANT: ADDRESS: Permit #: S.R.B. INVESTORS, LLC P.O.BOX73283 N.C CHESTERFIELD, VA 23235 PHONE#: 804-640-0905 FAX#: EMAIL ADDRESS: SRBINVESTORSOYAHOO.COM INTEREST INI PROPERTY: X OWNER OR AGENT IF COMTAACTPURCHASER PROVIDEA COPYOFTHE CONTRACTORALETTEK OF THEI PROPERTYOINERSCONSENTTO) MAKE. APPLICATION. OWNER: ADDRESS: S.R.B. INVESTORS, LLC P.O. BOX73283 N. CHESTERFIELD, VA 23235 PHONE# #: 804-640-0905 PROPERTY ADDRESS/LOCATION: 1715 ATLANTIC ST FAX#: PARCEL#: ** ACREAGE: 0.344 ZONING: R-2 Parcels 0131215, 0131210, 0131205, 0131200 IFI REQUIRED BY ARTICLE 160 OF THE: ZONING ORDINANCE, AS SITEPLAN MUST ACCOMPANY THIS APPLICATION ATTACH. A SCALED DRAWING OR PLATOFT THEI PROPERTY SHOWING: 1.T FLOOR PLANS OFTHEI PROPOSED BUILDINGS. 2.7 THEI PROPOSED DEVELOPMENT WITHI FRONT, SIDE, ANDI REAR BLEVATIONS. THIS REQUESTI FOR AC CONDITIONAL USE) PERMIT: IS FILED. UNDER: SECTION, OFTHE ZONING ORDINANCE: PRESENT USE OF PROPERTY: Single family residential THBCONDTIONALUSE: PERMIT WILL ALLOW: Single family residential PLEASE DEMONSTRATE THAT THE PROPOSAL AS SUBMITTED OR MODIFIED WILL NOT AFFECT ADVERSELY THE HEALTH, SAFETY, OR WELFARE OF PERSONS RESIDING OR WORKING IN THE Properly ands surrounding: areasz zonedf for andi used as residential.Proposaly will be conloming.wlnexising. uses and conditions andy willr not affect health, safely ory welfare of persons residing or working in area. PLEASE: DEMONSTRATE THAT THE PROPOSAL WILLI NOTI BE DETRIMENTAL TO PUBLIC WELFARB OR INJURIOUS TOTHBI PROPERTY ORI IMPROVEMENTS INTHEI NEIGHBORHOOD. NEIGHBORHOOD OF THEI PROPOSEDUSE. There are no proposed improvements within public area. PLEASEI DEMONSTRATE: HOW THEI PROPOSAL, AS SUBMITTED ORI MODIFIED WILL CONFORMTO THE COMPREHENSIVEPLAN. AND1 THBI PURPOSES. AND' THE EXPRESSED INTENT OF THEZONING ORDINANCE. Except for lot frontage, the proposed lot will conform with R-2 zoning. ASOWNER OFTHIS PROPERTYO OR THE AUTHORIZEDAGENTTIEREPORIHEREPYCERTE/THAT IAPPLCA7OMANDALAMDALLACCOMPAMING, DOCUMENTS, ARE COMPLETE. ANPACCURATETOTHE BESTOFMYKNOWLEDGE: APPLICANT: SIGNATURE APPLICANTI PRINTED NAMB DATE OFFICET USE ONLY DATE RECEIVED 9-1824 APPROVED DATEOF ACTION DENIED APPROVED WITH7 THEI FOLLOWING CONDITIONS: Cily of Hopewell, VA Dept. of Cnde Enforcement 300 N. Main Street. Hopewell, VA 23860 804-541-2220 Welcome 09/18/2024 10:49AM debra M. 026659- 0005 060230751 Payment Effect Ive Date 09/18/2024 PERMITS / INSPEGTIONS ADMINISTRATIVE RESUBDIVISION REVIEW 2024 Item: 202410051ADR Payment Id: 364589 CONDITIONAL. USE PERMIT : REVIEN 2024 Item: 20241006ICUP Payment Id: 364590 Suhtotal TP CC Fee Total IPDEVELOPMENTCF Visa ######*1342 PENESRANEX Auth-04938G Changu due Paid by: RODRIGUEZ/SERGIO, $50.00 $300,00 $350.00 $350.00 $11.38 $361.30 $361.38 $0.00 Signaturer Thank you for your payment. City of Hopewell, VA COPY Thank you for your payment TylerPayments OF HOPEL REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCTASINGLE-FAMIV DWELLING ON NON- CONFORMING PARCEL #013-1210 INT THE R-2 DISTRICT, LOCATED ON ATLANTICS ST. EALTH OF CITY COUNCIL STAFF REPORT Staff from the Hopewell Department of Development has drafted this report to assist City leadership with making informed decisions regarding land use cases in Hopewell. The applicant, Sergio Rodriguez of SRBI Investors, LLC requests a Conditional Use Permit to construct a single-family dwelling on non-conforming Parcel #013-1210 int the R-2 District EXECUTIVE SUMMARY located on Atlantic! St. Staff recommends approval with conditions. II. TENTATIVE SCHEDULE OF MEETINGS Planning Commission Nov. 14,2024 BODY City Council City Council DATE Dec. 10, 2024 Jan. 28, 2025 TYPE Public Hearing Work Session RESULT Rec. Approval 3-0 No Action 1st Reading/PH Pending III. IDENTIFICATION AND LOCATIONAL INFORMATION Applicant Owner Existing Zoning Requested Zoning Acreage Legal Description Election Ward Future Land Use Strategic Plan Goal Approval Method Can Conditions be Set? Map Location Sergio Rodriguez/SRB Investors LLC SRBI Investors LLC R-2 Residential Medium Density N/A "0.172 acres/ /"7,500sf E%LOTS 14-15-16 BLK: 26 SUBDIVISION: BATTLEGROUND ADDITION 3 Urban Residential Housing City Council Resolution Yes Parcel #013-1210 Case #2024-1006 CUP for Parcel #013-1210 pg.1 IV. PUBLICI NOTIFICATION PUBLIC HEARING City Council NOTIFICATION TYPE Letter to Adj. Properties Progress-Index, Ad Letter to Adj. Properties DATE 10/31/2024 1/14/2025 DATE 11/7/2024 1/21/2025 Planning Commission Progress-Index, Ad 12/1/2024 1/21/2025 V. ROLE OF PLANNING COMMISSION. AND CITY COUNCIL Excerpted and paraphrased from Handbook for Virginia Mayors & Council Members Within each zoning district some uses are permitted as a matter of right and others are only conditionally permitted. The theory behind the conditional use approach is that the particular use has a certain level of negative externality which, if properly managed, could allow the use to be established in the district. Absent proper management, conversely, the use is most likely unacceptable. The Conditional Use Permit process affords a case-by-case review. It is up to the local governing body to establish the conditions under which the Conditional Use Permit is to be approved; applicants/property owners are not required to agree to the conditions imposed for them to be valid and binding on the property. The question being considered is whether the proposed use in the proposed location can be conditioned in such a way as to prevent negative externalities from being imposed on adjacent and nearby properties. Possible negative externalities can comprise a long list that are often spelled out in the ordinance - smoke, dust, noise, trash, light, traffic, incompatible activity levels or hours of operation, likelihood of trespass on adjoining properties, stormwater/drainage runoff, inadequate public infrastructure, and many more. Conditional Use Permits in Hopewell run with the land and not the owner. VI. APPLICABLE CODE SECTIONS 1. Article XVIL, Non-Conforming Uses, Section E Non-Conforming Lots of Record 2. Article IV Residential, Medium-Density District (R-2) VII. SUBJECT PROPERTY The subject property, Parcel #013-1210, is a non-conforming lot fronting Atlantic Street between S. 18th Avenue and Maryland Avenue. The property is rectangular in shape with a street frontage of 60 feet across and a depth of approximately 125 feet (after approval of administrative resubdivision) for a total square footage of 7,500sf. The R-2 District sets the minimum lot width at 75 feet and the minimum lot size for a single-family dwelling use at Case #2024-1006 CUP for Parcel #013-1210 pg.2 7,500 square feet. Thel lotv widthi isl less thant the required minimum, making itr non-conforming tot the R-2 District. VIII. APPLICANT POSITION The applicant proposes to construct: a new, 2-story, 3-bedroom, 2.5 bath, 2,040square foot modified Cape Cod-style house with vinyl siding that will meet district setbacks. The applicant has worked closely with staff to propose an appropriate dwelling for the neighborhood. IX. STAFF ANALYSIS When considering a conditional use permit, one must consider the seven conditions outlined in Article XXI of the Zoning Ordinance. Conditions may be mandated to ensure the character of the neighborhood and zoning district in which the use is locating will not be adversely affected. Such conditions may address architectural style, materials, landscaping, enhanced storm water management, or any other required condition that mitigates any potential negative impact with the goal of The surrounding properties are typical 1-story homes with mostly vinyl siding and an average size of 1,267sf. The proposed house will be larger than the average home in the area and the proposed exterior material (vinyl) will be consistent with the other The proposed news single-family dwelling will meet all district setbacks, as required by maintaining or enhancing the surrounding neighborhood. houses in the neighborhood. the ordinance. X. RELATIONSHIP TO THE COMPREHENSIVE PLAN AGE OF HOUSING Hopewell has seen lower levels of new development in recent decades when compared to other citiesi in the region and state, with a drastic: slowdown beginning in the 1980s. For this reason, the city nowl has an aging stock of housing units, with nearly 80% of all units built in the 1970s or earlier (Hopewell Comprehensive Plan 2018, pg. 202). THE FUTURE LAND USE PLAN Stable areas are fully built-out and are not viewed as available strategic opportunity areas for future growth. This leavesi infill development andi redevelopment employing Traditional Neighborhood Design (TND) and Urban Development Area (UDA) principles as the land use form upon which City leaders must focus. Iti is important to Case #2024-1006 CUP for Parcel #013-1210 pg.3 distinguish between the two. Infill attempts to "seed" (or catalyze) a progressive movement to gradually upgrade the value and attractiveness ofa given neighborhood or commercial area. Redevelopment focuses on larger properties or groups of properties that are: substantially deteriorated orv vacant, with potential economicvalue Infill development and redevelopment projects can have substantial benefits for Hopewell. This will not occur without City guidance and planning initiatives. Communities that have pursued active infill and redevelopment programs have realized a strengthening of their real estate market by renewing housing stock and readapting sub-standard neighborhoods and sub-par commercial areas. (Hopewell for the entire community. Comprehensive Plan 2018, pg. 117). XI. STAFFF RECOMMENDATION As survey of the properties in thei immediate area reveals a collection of 1-story homes ranging ins size from 864sf to 1,248sf with vinyl siding and one 2-story home. The lots in this area rangei in width from 581 feet to 1041 feet wide. The proposed house exceeds the average size oft the existing homes and will add a new home on a long-vacant lot. From Article XXl-Amendments, of the Hopewell Zoning Ordinance: "As may be specified within each zoning district, uses permitted subject to conditional use review criteria: shall be permitted onlya after review by the Planning Commission and approval by the City Council only if the applicant demonstrates 4. The proposed conditional use conforms to the character of the neighborhood within the same zoning district in whichi iti is located. The proposal as submitted or modified shall have no more adverse effects on health, safety or comfort of persons living or working in or driving through the neighborhood, and shall be no more injurious to property ori improvements in the neighborhood, than would any other use generalypermitted int the same district. Ini making suchac determination, consideration shall be given to location, type, size, and height of buildings or structures, type and extent of landscaping and: screening on the site, and whether the proposed use is consistent with any theme, action, policy or map of the For these reasons, Staff supports the approval of this application with the following 1. The new single-family dwelling will have 12-inch minimum eaves along all roof 2. Thel lot willl have a minimum coverage of 20%1 tree canopy at full maturity. that: Comprehensive Plan." conditions: edges. Case #2024-1006 CUP for Parcel #013-1210 pg.4 3. A driveway of asphalt or concrete will be installed in accordance with the City's 4. Ther news single-family dwelling willl have brick or stone foundation on all four sides. 5. The new single-family dwelling will have foundation plantings along the front 6. The new: single-family dwelling will be in substantial conformance with the set of house plans presented to the Planning Commission on 11/14/2024, with any driveway policy. foundation. modifications as conditioned at final approval. XII. PUBLIC COMMENT The Hopewell Department of Development did not receive and written or spoken comment about this CUP request. No comment was offered at the Planning Commission public hearing. XIII. PLANNING COMMISSION RECOMMENDATION The Hopewell Planning Commission voted 3-0 on November 14, 2024 to recommend approval of the CUP request with the conditions set forth by staff. Case #2024-1006 CUP for Parcel #013-1210 pg.5 APPENDIX A- MAPS CITY LOCATIONAL MAP - Yellow Circle indicates general area Hopewen PROPERIYLOCATION- Blue boxi indicates Parcel #013-1210 ANLANIC TI Case #2024-1006 CUP for Parcel #013-1210 pg.6 APPENDIX B -SURROUNDING, AREA DATA SURROUNDING PROPERTIES - PARCEL #013-1210 Atlantic St. HOUSE 2125 1110 1247 864 1149 1124 1248 1,267 2,040 LOTSQ 75 4,500 120 9,000 113 9,096 120 6,476 120 20,206 120 9,000 120 9,000 113 9,611 125 7,500 YR 1950 SF 1948 SF 1993 SF 1953 SF 1945 SF 1920 SF 1950 SF ADDRESS STORIES SQFT WIDTH DEPTH FT MATERIAL BUILT TYPE 1715 ATLANTIC 227S18TH 3 1706 JACKSON 1702 4 JACKSON 5 232S17TH 301S18TH 7 302S17TH AVERAGE #013-1210 2 1 1 1 1 1 1 1 2 60 75 58 63 104 75 75 73 60 BRICK VINYL VINYL VINYL BRICK VINYL VINYL VINYL VINYL SF BLUE=F Proposed house Case #2024-1006 CUP for Parcel #013-1210 pg.7 CONDITONAL USE PERMIT REQUEST Single-Family Dwelling on a Non-Conforming Lot Parcel #013-1210 - Atlantic St. City Council Public Hearing January 28, 2025 CUP REQUEST: SFD on Non-Conforming Parcel #013-1210 APPLICANT: SRB Investors LLC WARD: 3 CURRENT ZONING: R-2 Residential Medium Density REQUEST: Construct SFD PUBLIC NOTICE: Ads in Progress-index, letters to adjacent property owners, sign placed at property CUP REQUEST: SFD on Non-Conforming Parcel #013-1210 CUP REQUEST: SFD on Non-Contorming Parcel #013-1210 Minimum lot size in R-2 1S 75 feet wide and 7,500sf. Atlantic St.- Parcel #013- 1210 is 60 feet wide and ( Apof 7,500sf. poL : Non-Cunformiy - Width CUP REQUEST: SFD on Non-Conforming Parcel #013-1210 2 SF Dwelling 3 Bedroom; 2.5 Bath 2,040sf Cape Cod CUP REQUEST: SFD on Non-Conforming Parcel #013-1210 7CUP Approval Criteria Comprehensive Plan Staff Analysis Proposed dwelling is larger than the average single-family dwelling in the neighborhood which is 1,267sf. Vinyl siding is consistent with other homes in the neighborhood. Cape Cod style is common in Hopewell and a nice addition to this neighborhood. Staff Recommendation Staff recommends approval of the CUP with the following conditions: 1. Ther new singe-familydweling will have 12-inch minimum eavesa along all roof edges. 2. The lot will have a minimum coverage of 20% tree canopy at full maturity. 3. A driveway of asphalt or concrete will be installed in accordance with the City's driveway policy. 4. The new single-family dwelling will have brick or stone foundation on all four sides. 5. Ther new single-family dwelling will have foundation plantings along the front foundation. 6. Ther new single-family dwelling will be in substantial conformance with the set of house plans presented to the Planning Commission on 11/14/2024, with any modifications as conditioned at final approval. 3-0 Nov. 14, 2024 Planning Commission Recommendation Staff recommends approval of the CUP with the following conditions: 1. The new single-family dwelling will have 12-inch minimum eavesalong all roof edges. 2. The lot will havea minimum coverage of 20% tree canopy at full maturity. 3. A driveway of asphalt or concrete will be installed in accordance with the City's driveway policy. 4. The new single-family dwelling will have brick or stone foundation on all four sides. 5. Ther new single-familydweling will have foundation plantings along the front foundation. 6. The new single-family dwelling will be in substantial conformance with the set of house plans presented to the Planning Commission on 11/14/2024, with any modifications as conditioned at final approval. CUP REQUEST: SFD on Non-Contorming Parcel #014-1585 Questions? Applicant: Sergio Rodriguez, SRB Investors PH-3 CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operatingl Plan' Vision' Theme: Order of] Business: Action: JApprove and) File Take Appropriate Action XApprove Ordinance 1*] Reading Approve Ordinance 2nd Reading Setal Public Hearing JApprove on Emergency Measure Civic Engagement XCulture & Recreation Economic Development Education Housing Safe &1 Healthy Environment None (Does not apply) Consent Agenda XPublic Hearing JUnfinished: Business JCitizen/Councilor Request Regular Business Reports of Council Committees Presentation-Boards/Commissions Receive & File (nor motionr required) COUNCIL AGENDA ITEM TITLE: Public Hearing to add Churches' as an allowable use in thel R-1A Low Density Residential District ISSUE: The R-1A District does not currently permit "Churches' as an allowable use. RECOMMENDATION: The City Administration recommends approval of the request to add Churches' to the R-1A District. TIMING: City Council action is requested on January 28, 2025 BACKGROUND: This CUP application was first presented to City Council at a work ENCLOSEDDOCUMENTS: Zoning Amendment Application, Staff Report, Presentation session on January 14, 2025. STAFF: Christopher Ward, Director of] Development FORINMEETING USE ONLY MOTION: Roll Call SUMMARY: Y N Y N D 0 Vice! Mayor Rital Joyner, Ward#1 D 0 Councilor Michaell Harris, Ward! #2 D 0 Mayor. John B. Partin, Ward#3 D 0 Councilor) Ronniel Ellis, Ward# #4 o D Councilor Susan! Daye, Ward#5 o D Councilor Yolanda Stokes, Ward#6 D D Councilor Dominicl Holloway, Sr., Ward#7 Rev.) Janury? 2023 OF HOPE REQUEST TO AMEND ARTICEIHA-RESDENTAL Low DENSITY DISTRICT (R-1A) TO ADD CHURCHES' AS AN ALLOWABLE By-RIGHT USE CITYCOUNCIL EALTH OF STAFF REPORT Staff from the Hopewell Department of Development has drafted this report to assist City leadership with making informed decisions regarding land use cases in Hopewell. The applicant, Restored Hope Church of thel Nazarene, requests a Zoning Ordinance Amendment to add' Churches' to Article III-A, Section A- - Use Regulations as an allowable by-right use ini the R-1A district. Staff recommends approval oft this request. I. EXECUTIVE: SUMMARY II. TENTATIVE SCHEDULE OF MEETINGS Planning Commission Dec. 5, 2024 BODY City Council City Council DATE Jan. 14, 2025 Jan. 28, 2025 TYPE Public Hearing Work Session RESULT Rec. Approval 4-0 No Action 1st Reading/PH Pending Il. ORDINANCE IDENTIFICATION Applicable Zoning Ordinance Amended Section Approval Method Can Conditions be Set? Article III-A Residential Low Density A. Use Regulations City Council Ordinance No Case #2024-1090 Zoning Ordinance Amendment - Article III-A pg.1 IV. PUBLIC NOTIFICATION PUBLICI HEARING City Council NOTIFICATION TYPE Letter to Adj. Properties Progress-Index Ad Letter to Adj. Properties DATE 11/21/2024 1/14/2025 DATE 11/27/2024 1/21/2025 Planning Commission Progress-Index. Ad 11/26/2024 1/21/2025 V. ROLE OF PLANNING COMMISSION. AND CITY COUNCIL Excerpted and paraphrasedi from Handbook for Virginia Mayors & Council Members The Code of Virginia prescribes public notice and hearing requirements for all zoning actions. For a new zoning ordinance or any amendment thereto, the planning commission and the governing body must each hold public hearings before acting on any proposal. Each public hearing must be preceded by notice published in newspapers as well as mailed to all adjacent property owners and, in the case ofat text change, to all property owners who would be directly affected. 1. Article XV-B, Conservation District, Section A-Use Regulations VI. APPLICABLE CODE SECTIONS 2. Article L Definitions 3. Article XXI, Amendments VII. EXISTING ORDINANCE Under Section A of Article III-A of the Hopewell Zoning Ordinance, 'Churches' are notl listed as an allowable, byr right use int the district anda are, therefore, not permitted. Addingan allowable use toa district results in that use being allowed everywhere within the district. VIII. STAFF ANALYSIS All residential districts in Hopewell except R-1 and R-1A permit churches as an allowable use. Exhaustive research of department files has not revealed any reason why this use was not allowed in these two districts. In manyi instances, the Hopewell zoning code was written to allow uses that already existed and did not include uses that did not exist but would be suitable to a particular district. Oddly, the Church of the Nazarene existed at the northeast corner (Parcel #041-0155) of Sherwood Lane and Smithfield Avenue (R-1A) for many years until it burned down in 2019. A church use has relatively minori impacts on surrounding properties with the primary impact being traffic/parking on certain days. The construction of a new church! building on the parcel in question will require an approved site plan that includes off-street The definition of 'Church' in Article lof the Hopewell Zoning Ordinance reads: parking. Case #2024-1090 Zoning Ordinance Amendment - Article III-A pg.2 "AI building wherein persons regularly assemble for religious worship andy which is maintained and controlled by a religious body organized to: sustain publicworship, together with all accessory buildings and uses customarily associated with such primary purpose. Includes synagogue, temple, mosque, or other such place for worship and religious services." IX. RELATIONSHIP TO THE COMPREHENSIVE PLAN The Comprehensive Plan does not address churches specifically but does promote Traditional Neighborhood Design (TND) principles that includes neighborhood amenities such as churches. STAFF RECOMMENDATION X. Staff recommends approval of the request to add' Churches' to Article III-A Residential Low Density (R-1A) as an allowable use for thei following reasons: 1. All other residential zoning districts except R-1 and R-1A permit 'Churches' as an 2. A church has minimal impacts and isa a customary use ini residential districts. Staff recommends the addition of 'Churches' as an allowable use in the R-1A District. allowable use. 3. The Comprehensive Plan supports TND principles. XI. PUBLIC COMMENT The department did not receive any written or oral comments. One (1) member of the church spoke at the Planning Commission public hearing held on December 5, 2024 and: supported the zoning ordinance amendment application. XII. PLANNING COMMISSION RECOMMENDATION The Hopewell Planning Commission recommended approval of the request to amend Article III-A, Section A of the Hopewell Zoning Ordinance to add 'Churches' as an allowable by right use by a vote of 4-0ati its December 5, 2024 regular meeting. Case #2024-1090 Zoning Ordinance Amendment - Article III-A pg.3 YELLOW boxi indicate area zoned R-1A UIR-1 R4b2 VR4R2) RER4 R2B4 MR4 GEA R2 R4MABR4 M2 PUD Copewell B283 G3 B4 R9 R4 R3RO4B R9 R4 R2 R4 R2 R R4 B3R 4M-0 R3 R4 . RABA 4 R38284 R4 Bland BLUE boxi indicates parcel in question SHERWOODUN. Case #2024-1090 Zoning Ordinance Amendment - Article III-A pg.4 Bity.of Hopewell, VA 26762-0001" eruits nspect debra mc. - 987297962946.68A4 CONING, ORDINANCE AMENDMENT - REVIEW Payment, Amoupt: Bab9 BH12736 388:88 The City of APPLICATION 20241090 Hopewell, Virginia 300 N. Main Street Department of Development- (804) 541-2220 Fax: (804)5 541-2318 ZONING ORDINANCE AMENDMENT/USES NOT EALTH Of PROVIDED FOR APPLICATION Application fee: $300 Thel Hopewell Planning Commission meetst the *Thursday of each month. The deadline for submittal ofal Hopewell Zoning Ordinance Amendment application iss showni int the attached Planning Commission calendar. This amendment application, the fee, any supporting documentation: and any other information deemed pertinent or necessary by the Zoning Administrator for the Planning Commission tor maket their decision arer requiredt tol be submittedj jointly. Ifany oft thesei items are not included, itis considered ani incomplete application and will not be accepted. I(we) the undersigned do hereby respectfully petition and make application to the Hopewell City Council to amend the City of Hopewell Zoning Ordinance text as hereinafter requested, and in APPLICANT2eSptS Fbpe Chvrce OF F7f NAPAKENE support oft this application, the following facts are shown. ADDRESS: 509 SMInRED AVE CLEWELL,UA 23860 PHONE #: 804-4p46. 4966 FAX #: EMAIL: inb. howELnARO grailco 1) I(WE) WISH' TO PROPOSE THATTHE FOLLOWING SECTION(S) OFT THE HOPEWELLZONINGORDINANCE BE AMENDED. Arncet TT-A R-IA PISTRICT MAAVRSO 2) I(WE) MBTOROCETATINNE BBI REVISED TO. ACCOMPLISHTHE FOLLOVINGFURPOSES (S) AND/ORTOREAD ASFOLLOWS: :(ATTACH ADDITIONALSHEETS IFI NECESSARY) App Crhnert A AN ALLowARLE OSE 3) PLEASEI DEMONSTRATEHOW, THE. AMENDMENT WILL: BEI INI HARMONY WITH THEI PURPOSE OF' THE SPECIFICDISTRICTIT WHICH IT WILL BE. ADDED. CHupest Exisren AT 6o EAS AT Ths LocAnoJ 4) PLEASE GIVETHE! REASONI FOR: FILING THB PROPOSED ZONING ORDINANCE PERaussION 7o 2esurs O4 ESISnNG NUNAATON AMBNDMENT. 5 i,'s : : '. . : : . AS OWNER OFPROPERTY INTHE CITY OFHOPEWELL OR THEAUTHORIZED. AGENT THERFOR, IHEREBYCERTIFYTHATTHISA APPLICATIONANDALLACCOMPANZING DOWPMTAP-APIPLETEANDACCCURARID: THE! RESTOFMIXXOMIEDOE A 10:23-2024. VAPPLICANT(S) SIGNATURE APPLICANT(S) PRINTEDI NAME DATE Joseprt A Coreewe LRAo Pasme OFFICIALUSEONLY DATER RECEIVED:, ACTION1 TAKEN: APPROVED DATEOFHIMALACTION: DENIBD 1.a... :. APPROVED WITHTHEFOLLOWINGCONDITIONS: City of Hopewell, VA Depl. of Code Enforcement 300 N. Main Street Hopewell, VA 23860 804-541-2220 Welcone 10/23/2024 10:00AM debra fl, 026962-0001 000231911 Paymént Effuctive Date 10/23/2024 PERMIIS / INSPECTIONS ZONING ORDINANCE AMENDMENT - REVIEW Payment 2024 Iten: 20241090120A Id: 366137 $300,00 $300.00 $300.00 $9.75. $309,75 $309.75 $U.00 Subtotal IPCC Fea Total PDEVE.UPMENICE *##***#2736 (harge due Paid by: CARDHOLDER/VISA Ref-173dfe4a-3aff 49249004-f410-26e5tc City of Thank you for your payment TylerPayments AAL Hapewell, VA COPY ZONING AMENDMENT REQUEST to add Churches' as use to R-1A District CITY COUNCILI PUBLIC HEARING JANUARY 28, 2025 ZOA REQUEST: Adding Churches' to R-1A APPLICANT: Restored Hope Church of the Nazarene WARDS: 4, 5, &7 CURRENT ZONING: R-1A does not currently allow Churches' REQUEST: Add Churches' to the R-1A Low Density Residential District PUBLIC NOTICE: Complied with state requirements ZOA REQUEST: Adding Churches' to R-1A TU-IR-1 R4B3 YRR2 RRA B2 R2R4 B2R4BR R4 R2 RSRS MR4 B3 R4 R-2 R4M-B-SRA M2 R-2 R R4 B3RM9 R3 PUD R4 B2R3 Copewell R4R-A R-1 R-4 R-3 R4 B3ROAB1 ROM Adding a use to zoning 450 district allows that use throughout the entire district. R3R2RA R4 R3 Bland ZOA REQUEST: Adding Churches' to R-1A Churches' are an allowable use in all residential districts except R-1 and R-1A (Low Density) Churches' are an allowable use in all Commercial (B) districts Research has not revealed why the use was excluded from R-1 or R-1A Church existed on Smithfield Ave in R-1A for many years without issue ZOA REQUEST: Adding Churches' to R-1A Church existed at identified location for many years without issue. SHERWOODLN SMERWOODLN A church currently exists at 2901 Norfolk ZOA REQUEST: Adding Churches' to R-1A Hopewell Staff Recommendation Staff recommends approval of the request to add Churches' to Section A of Article III-A, Residential Low Density District as an allowable use. Public Comment One (1) church member spoke in favor of the Zoning ordinance amendment request at the Planning Commission public hearing held on December 5, 2024. 4-0 Planning Commission Recommendation Dec. 5, 2024 Staff recommends approval of the request to add Churches' to Section Ac of Article III-A, Residential Low Density District as an allowable use. Questions? Applicant: Restored Hope Church of the Nazarene, Joseph Greene PH-4 CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision Theme: Order of Business: Action: Approve and File Take Appropriate Action JApprove Ordinance 1st) Reading Approve Ordinance 2nd Reading Setal Public Hearing JApprove on Emergency! Measure Civic Engagement JCulture &1 Recreation Economic Development XEducation Housing Safe & Healthy Environment None (Does not apply) Consent. Agenda XPublic Hearing JUnfinished Business Citizen/Councilor Request Regular Business Reports ofCouncil Committees Presentation-Boards/Commissions Receive & File (nor motion required) COUNCIL AGENDA ITEM TITLE: School Division Supplemental Appropriation ISSUE: Supplemental appropriation amending the FY25 Hopewell Public Schools budget by at total of $3,663,354 in additional federal grants, state grants, local grants, and corrections to RECOMMENDATION: Staffrecommends: that City Council approve the resolution to amend thel FY25 Hopewell Public Schools supplemental budget appropriation, as presented. beginning balances. TIMING: BACKGROUND: The Hopewell Public School (HPS) Division's FY25 budget was approved by City Council on May 28, 2024, with a supplemental appropriation approved on September 24, 2024. Hopewell Public Schools have received state, federal, and local grants and have corrections to carryover amounts for grants, as well as corrections to beginning balances in the HPS: must correct the carryover amounts for the following grants: Titlel I, Title II, Titlel III, Title IV, VA All in Funding, Year Round Schools grant, School Construction funds, Gear Up, Stronger Connections, Perkins, CARES, ISAEP, and Indirect Costs. The following new grants were received: Project Hope, Title ISchool Improvement grant, The Apprenticeship Program Grant, DBHDS state grant, the School Security Equipment Grant, and the Cameron Foundation Grant. This amounts to an increase to the Operating Fund in the amount of $3,334,953. A correction to thel beginning balance oft the Textbook Fund int the amount of($13,800): reduces amount of$ $3,663,354. the' Textbook fund budget. SUMMARY: Y N Y N a D Councilor) Rital Joyner, Ward#1 a 0 Councilor Michael Harris, Ward# #2 D a Mayor) Johnl B. Partin, Ward#3 D a Vicel Mayor. Jasmine Gore, Ward#4 0 0 Councilor. Janicel Denton, Ward#5 D 0 Councilor Brendal Pelham, Ward? #6 D D Councilor Dominic Holloway, Sr., Ward#7 Rev. Janary 2023 A correction to thel beginning balance ofthe School Food Services Fund increases the beginning After all of these changes, the total change to HPS budget is an increase in the amount of ENCLOSED DOCUMENTS: Budget Amendment Resolution - Supplemental Appropriation balance by $342,201. $3,663;354. #2&3 STAFF: Dr. Melody D. Hackney, Superintendent of Schools Janel F. English, Director of Finance, Hopewell Public Schools FORINI MEETING USE ONLY MOTION: Roll Call SUMMARY: Y N Y N 0 0 Councilor Rital Joyner, Ward#1 0 o Councilor Michael Harris, Ward#2 0 a Mayor. John B. Partin, Ward#3 D D Vicel Mayor. Jasmine Gore, Ward# #4 D D Councilor. Janicel Denton, Ward# #5 D a Councilor Brendal Pelham, Ward# #6 D D Councilor Dominic Holloway, Sr., Ward#7 Rev.) Janary 2023 TY PUR General Resolutions for November 14.2024 Warrants Review ofBills October 24-11-G1 RESOLVED, upon the recommendation ofthe Superintendent ofSchools, that bills in the amount /91101GHI6/0pemalng Fund) $16834816/Cafeterl. Fund) & 572194exbook Fund). for October have been presented and reviewed by the Hopewell City. School Board. Aprenlefsupleenw, Appropriation FY25#2 24-11-G2 RESOLVED, upon the recommendation of the, Superintendent ofSchools, that a supplemental appropriation to the Operating Fund, in the amount of$2.825.566. to the Textbook Fund in the amount ($13,800), and to the Cafeteria Fund in the amount ofS342.201 be and is hereby approved. for FY25. The supplemental appropriations are forfederal, state, and local grants, and corrections to The Grants are: Title I, Title II, Title II, Title IV, ISAEP, VA AlLI In, Vear Rounds Schools, School Construction, Project Hope, Gear Up, Stronger Connections, Titlel ISchool. Improvement, Perkins, CARES, and Indirect Costs. beginning balances. ITY RGIN General Resolutions for December 12.2024 Warrants Review ofBills November 24-12-G1 RESOLVED, upon the recommendation ofthe Superintendent ofSchools, that bills in the amount of 568782454/Operatig. Fund), $474.88 (Textbook Fund) & S1.10L6/Cafteria Fund) for November have been presented and reviewed by the Hopewell City School. Board. Approval of Suplmeaaldemeptialen FY25#3 24-12-G2 RESOLVED, upon the recommendation ofthe Superintendent ofSchools, that the supplemental appropriation to the Operating Fund, in the amount of $509,387 be and is hereby approved for FY25. The supplemental appropriation isforf federal, state, and local grants. The grants are: The Apprenticeship Program, DBHDS state grant, School Security. Equipment grant, and the Cameron Foundation grant. FY25 Proposed: School Budget School Operating Fund 014 Estimated Revenues State Sources Federal Sources Other Revenues Transfer from General Fund Total Revenues Appropriations Non-Categorical Total School Operating Fund Approved Budget Changes Adjusted Budget 7,937,315 6,508,181 13,865,905 44,686,164 424,570 45,110,734 6,925,282 1,012,033 4,609,831 1,898,350 13,865,905 70,087,182 3,334,953 73,422,135 70,087,182 3,334,953 73,422,135 70,087,182 3,334,953 73,422,135 School Textbook Fund- -056 Estimated Revenues State Sources Total Revenues Appropriations Textbook Purchases Total School Textbook Fund 1,499,244 1,499,244 1,499,244 1,499,244 (13,800) (13,800) (13,800) (13,800) 1,485,444 1,485,444 1,485,444 1,485,444 School Cafeteria Fund- -057 Estimated! Revenues States Sources Federal Sources Other Sources Total Revenues Appropriations Operating Expenses Total School Cafeteria Fund 41,165 2,800,000 639,423 342,201 3,480,588 342,201 3,480,588 342,201 3,480,588 342,201 41,165 2,800,000 981,624 3,822,789 3,822,789 3,822,789 School Building/Bus Replacement Fund- C 063 Estimated Revenues Other Sources Total Revenues Appropriations Appropriations 47,180 47.180 47,180 47,180 47,180 47,180 47,180 47,180 Total School Building/Bus Repl Fund Total Budget Request 75,114,194 3,663,354 78,777,548 Hopewell City School Board FY25 Budget Supplemental FY25#1 Approved 8/8/2024 24-08-G21 9/24/2024 $155,905 $212,680 $0 $0 $0 $155.905 Supplemental Appropnation FY25#2 Approved 11/14/2024 24-11-G2 Supplemental Total of Appropriation Supplemental REVISED FY25#3 Appropriations SCHOOL BOARD Approved That Need 12/12/2024 City Approval 24-12-G2 FY25 BUDGET Original Rolled Purchase Appropriation Budget Approved 6/20/2024 24-06-G2 9/24/2024 $69,718,597 $47,180 $1,499,244 $3,480,588 $74.745.609 Order Approved 8/8/2024 24-08-G21 8/27/2024 Board Resolution Number Fund Approved by City: Oporating Fund Building/Bus Replacement Fund Textbook Fund School Food Fund Total Budget $2,825,566 $0 ($13,800) $342,201 $3.153.967 $509,387 $3,334,953 $73,422,135 $0 ($13,800) $1,485,444 SO $342,201 $3,822,789 $509.387 $3.663.354 $78.777.548 $0 $0 $O $212.680 $0 $0 $47,180 Carryovers for Titel, Titlel I, Titell Ill, Titlel IV, Va AllinF Funding. Year Round Schools, School Construction, Gear Up, Stronger Connections, Perkins, CARES, The Apprenticeship Indirect Costs. Correctiont to ISAEP. Grant, DBHDS state New grant forF Project! Hope, Titlel grant, School SsO Grant & School School Improvement, Correctionto Security Grant," The Safety and Security Beginning Balances for Food Services andl Textbook funds. Foundation Grant Cameron A&T Striping Grant REGULAR BUSINESS R-1 CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision' Theme: Order of Business: Action: JApprove and File XTake Appropriate Action JApprove Ordinance 1st Reading JApprove Ordinance 2nd Reading Setal Public Hearing JApprove on Emergency Measure Civic Engagement Culture & Recreation XEconomic Development Education Housing Safe &1 Healthy Environment None (Does not apply) Consent Agenda Public Hearing JUnfinished Business JCitizen/Councilor Request XRegular Business Reports of Council Committees Presentation-Boards/Commissions Receive & File (nor motion required) COUNCIL AGENDA ITEM TITLE: Adoption of Economic Development Strategic Plan ISSUE: The City of Hopewell last adopted a Strategic Plan for Economic Development in 2014. Inl late spring 2024, City Council requested the Director of Economic Development and Tourism, Charles Bennett work with a subcommittee from Hopewell City Council, and the Hopewell Economic Development Authority toi revise thej previously adopted Strategic Plan and RECOMMENDATION: Approve and adopt Economic Development Strategic Plan dated TIMING: Request adoption of Economic Development Strategic Plan at regular meeting on BACKGROUND: During its early 2024 City of Hopewell Retreat, members of the City Council identified three critical areas for the City'sl health and sustainability. They are: Establishing a comprehensive financial infrastructure and management. bring it back to City Council for approval and adoption. 11/1/2024. January 28th 2025. Developing an economic strategic plan that advances the City's economic stability, Develop an integrated public safety approach to enhance the lives and safety of all City diversity, and growth. residents. SUMMARY: Y N Y N D 0 D Vice! Mayor Rita. Joyner, Ward#1 a 0 Councilor) Michael Harris, Ward #2 D a Mayor. John) B. Partin, Ward#3 0 D Councilor) Ronnie Ellis, Ward#4 a 0 Councilor Sandral Daye, Ward#5 0 0 Councilor Yolanda Stokes, Ward #6 Councilor Dominic Holloway, Sr., Ward#7 Rev.] Jamary 2023 In response to the results of the 2024 City Council Retreat, The Economic Development Authority in conjunction with the Director of Economic Development and Tourism and representatives from the City Council, set out to develop a strategic plan that represents our vision and aspirations for the City. The Following individuals worked on the revisions to the strategic plan: Vicel Mayor Gore, Ward 1 Councilor, Rita Joyner, EDA Member, Susan Benton, EDA Member, John Elides, Director ofEconomic Development and Tourism, Charles Bennett. ENCLOSED DOCUMENTS: Proposed Economic Development Strategic Plan Dated 11/1/2024 STAFF: Charles Bennett, Director of] Economic Development and Tourism FORI IN] MEETING USE ONLY MOTION: Motion to approve and adopt the Economic Development Strategic Plan Dated 11/1/2024. Roll Call SUMMARY: Y N Y N D D 0 D Vice! Mayor Rita. Joyner, Ward#1 a 0 Councilor Michaeil Harris, Ward #2 a a Mayor.J Johnl B. Partin, Ward# #3 D D Councilorl Ronnie Ellis, Ward#4 D D Councilor Sandral Daye, Ward# #5 Councilor Yolanda Stokes, Ward #6 Councilor Dominicl Holloway, Sr., Ward#7 Rev. Janary 2023 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Introduction: During its early 2024 City of Hopewell Retreat, members oft the City Council identified three critical areas for the City's health and sustainability. They are: Establishing a comprehensive financial infrastructure and management. Developing an economic strategic plan that advances the City's economic stability, Develop an integrated public safety approach to enhance the lives and safety of all City diversity, and growth. residents. Inr response to the results of the 2024 City Council Retreat, The Economic Development Authority in conjunction with the Director of Economic Development and Tourism and representatives from the City Council, set out to develop a strategic plan that represents our This document is intended to be the guide or road map that outlines a plan on how we want to improve the City of Hopewell, and specific areas of focus that will bring the plan to a reality. Used properly this Strategic Economic Development Plan can provide direction and focus to bring into harmony and unity the Human Development, Community Development and Economic Development activities of stakeholder organizations (internal and external). If we all are working from the same strategic plan then we should all arrive at the same end goal of building a While ai traditional strategic planning processes takes twelve to eighteen months, our goal is to streamline this process into a six-month timeline that include input from stakeholders across the City. The plan when completed will detail clear strategies that will become the foundation for vision and aspirations fort the City. Goals and Mission for Strategic Economic Development Plan: thriving, diverse, prosperous and safe community. Hopewell's renaissance. This plan rests on three pillars that we believe are necessary for its success: Commitment to equal access and opportunity for all Environment stewardship that is sustainable Educational excellence and lifelong learning Three characteristics of the plan: Bold Innovative Built for action, flexibility and urgency Itacknowledges our reality and current constraints: Past leadership and financial mismanagement and failures Under resourced to sufficiently address aging infrastructure and capital improvements 1 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Lack of al bond rating and limited capacity to secure loans Underdeveloped and aging city-wide infrastructure Ar negative image oft the city that continues today Ani increase in violent crime. ofu unsheltered citizens The challenge ofi implementing policies, practices, and procedures to address the issue Most importantly, it recognizes our considerable assets, strengths, and opportunities, along with challenges to overcome: Unique Assets Two beautiful and historic rivers the Appomattox River and James River Rich national, cultural and civic history Downtown with walkable urban environment Diverse population Proximity to desirable, growing metropolitan area and growing counties Access to higher education institutions including 2,4 year and post graduate degrees Tri-Cities Hospital Beacon Theatre Industry base Fort Gregg-Adams Transportation access through major highway, rail and water routes Restructure zoning city-wide to incentivize neighborhood redevelopment Significantly advance code enforcement to address landlord violations and chronic Evaluate all open and occupied land parcels to achieve best use that support City's Expand use of Beacon Theatre to produce and host regional cultural events Attract restaurant and retail businesses that support Beacon Theatre goers Maintain downtown architectural profile and add infill projects and enhance through Create an alliance ofs strategic organizations that work consistently to support Hopewell's Visual appearance of the cityi is poor along major corridors because of declining Housing stock and lots sizes are small. Housing units are aging and a higher-than- Limited availability of higher-end housing and large lot sizes for development Opportunities neglect economic needs carefully planned public green space renewal and revitalization Chalenges/Constrans infrastructure and deferred maintenance average percentage of renters than owners 2 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Public image is poor from past environmental disaster and current industry violations Empty downtown storefronts with low pedestrian traffic and activity Hopewell public schools rank in the bottom 50% of Virginia Public Schools. A Vision for the Future of Hopewell 2034: This section describes to the reader what it will be like to live, work, play, and invest in the While Hopewell has largely been an industrial community, the City has been transformed into an attractive community serving al larger regional economic and population base. City of Hopewell ten years from the adoption of this plan. Hopewell has proven its ability for change and innovation. With the vision and hard work ofi its leaders, residents and businesses; Hopewell is the place to live, own a business and visit with its beautiful rivers, history laden streets, a vibrant downtown, With thoughtful yet bold approaches and innovation. Hopewell has leveraged its assets and taken every opportunity to build upon and benefit from its proximity to Virginia's State Capital, Fort Gregg-Adams and the significant economic growth thati is occurring throughout the Crater Hopewell is a small but strong City that local, state, and national leaders love to recognize as a and revitalized neighborhoods. region. model for others to follow. This is who we are: The City is alive with well-kept, tree canopied neighborhoods that cater to the housing Our community has access to public Wi-Fi as the City has launched innovative technology solutions to improve quality ofl life. With significant investments in public There is an extensive riverwalk and greenway access throughout the City for recreation, family gatherings, cookouts, birdwatching, fishing, walking, biking and boat launch Our historic downtown is known for its range of restaurants, unique retail, the new city square and close-in neighborhoods that make it a fun place to meet family and friends. Thei implementation of our regional comprehensive Public Transportation Plan, incorporating Pedestrian Accessibility, has resulted in urban mobility. Citizens needs of varying family sizes andi incomes. safety, online services, virtual engagement and more. capacity along the Appomattox and James Rivers. throughout the city can access critical services with ease. 3 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Inc our city center, Historic Downtown Hopewell, urban mobility provides pedestrian access to Tri-Cities Hospital, the Appomattox Regional Library, the Hopewell Municipal Building, and the Beacon Theatre, as well as hospitality, retail and other entertainment venues. We are a destination for world-class historic tourism sites including: Shiloh Lodge, our state-of-the-art museum, located in Historic City Point, walks visitors through Hopewell's history in a timeline format, from stories of our indigenous people to the establishment of Appomattox Manor, on lands first patented to Francis Eppes in 1635. From the city's role in the Revolutionary War to the pivotal role City Point played in the Civil War; and the role that African Americans and immigrants played throughout. Housed in a former African American Masonic Lodge, the museum honors the extensive and lasting history oft the African American community within Hopewell and The Commonwealth. The museum immerses visitors in the landscapes, foodways, industries, and Weston Manor, located in Hopewell, Virginia, is a historic plantation house dating back to 1789. Built by William and Christian Eppes Gilliam, iti is one of the few remaining 18th-century plantation homes in the area and is a prime example of Federal-style architecture. The manor played a significant role during the Civil War, serving as al headquarters for Union troops under General Ulysses S. Grant Weston Manor operates as a museum. It offers visitors a glimpse into the life of an upper-class Virginia family during the late 18th and early 19th centuries. The site features period furnishings, artifacts, and well-preserved grounds, including a beautiful view of the Appomattox River. Weston Manor is also known for its formal gardens and special events, such as historical reenactments, educational Appomattox Manor, located in the City Point area of Hopewell, Virginia, is a historic home that served as a significant site during the Civil War. Built in the 18th century, the manor became General Ulysses S. Grant's headquarters during the Siege of Petersburg from 1864 to 1865. City Point, where the manoris is located, was a vital logistical center for the Union. Army due to its strategic position at the confluence of the James and Appomattox Rivers. Now part of the Petersburg National Battlefield Park, and visitors can explore the grounds and the exterior of the house, along with outbuildings like the kitchen, smokehouse, and icehouse. The site provides historical context on the siege and how City Point served as one oft the busiest ports of the Civil War, with supplies people that make up this diverse city. during the Siege of Petersburg. tours, and seasonal events. and troops moving through the area. 4 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Wayfinding signs throughout the city support our tourism efforts. Whether visitors are walking or driving they can easily find points ofi interest, parking, and amenities that The Beacon Theatre, a member oft the League of American Historic Theatres, continues to attract a variety of performing artists to this first- class venue. The support of Corporate Stakeholders has enabled us to offer programs that entertain, challenge and uplift the community, including children's music and storytelling events; showcasing a variety of the performing arts; hosting film festivals that include cinema nights featuring classic and newly released movies; hosting Civic Forums, and supporting local theatre companies. The Beacon attracts patrons from throughout' Virginia and the surrounding The Tri-Cities Hospital and adjacent medical district are recognized for excellent health care and range of services, physicians, auxiliary professions, and the latest proven The development of al biomedical campus is part of a growing ecosystem of research There are multiple remote learning centers from higher education institutions setup to study the environment, human impact, long-term health outcomes of exposure to chemical manufacturing. health statics are improving as environment impacts are City leaders recognize the importance ofi inclusivity for people with disabilities. Our ADA compliant public buildings and pedestrian accessibility paths expand the appeal of our cityt to a significant segment of the population, including people with disabilities and City leadership has worked with strategic stakeholders to include local businesses, Hopewell public schools, Tri-City Hospital, non-profit partners, local/state and federal partners to improve access to education and workforce development. There is a close working relationship with industry and we'vej joined forces to ensure clean air and rivers that support healthy lives, a healthy city, while protecting the region We frequently host large sports tourism events both in our city and regionally. The City has worked with development community to build destination sports tourism venues that cater to travel youth sports, such as baseball, softball, basketball, soccer, and aquatic enhance their visitor experience. region. technology. and development and the Petersburg area pharma cluster. identified and remediated senior citizens. including the Chesapeake Bay. sports. 5 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Strategic Economic Goals and Areas of Focus: Business Corridors Development- Accelerate the development/redevelopment throughoutt the city including the highway oriented commercial district emanating out from thel I-295 interchange along the Rt. 36 Downtown- Revitalize the historic downtown tol be a vibrant district offering specialty shopping and dining experience with multiple Riverfront District-Redevelop the riverfront providing a variety of activities associated with the mixed-use development, and lifestyle and City Wide Housing Redevelop many of the older functionally obsolete residential neighborhoods into mixed-income communities meeting market History and' Tourism - Develop or redevelop the historical venues to provide additional interpretation: and quality visitor experiences. Provide a variety of auxiliary activities, shopping, dining, lodging, that will enhance the visitor's stay in the Health Care Industry Develop a comprehensive medical care campus that expands the medical offerings in the City and supports the continued expansion of Industrial and Manufacturing Base- Build strong relationship with existing industrial partners. Support industry investment in newer, cleaner, advanced manufacturing. Attract new advanced manufacturing and R&D/knowledge work companies. Work together on environmental restoration and preservation Education and' Workforce Development- To create a skilled workforce where all individuals are provided quality educational opportunities. This includes a premier pre-k through high school instruction. In addition, pathways to obtain hands-on vocational experiences preparing them for college, armed services or future career. Public Spaces and Right of Ways Improve and implement sustainable strategies the public spaces and right of ways throughout the City. Quality of Life and Amenities- Support the development oft the Arts and Humanities ecosystem in the City. Improve parks and recreation facilities and Filming Industry /Film Office- Cultivate the growing film industry in central Virginia and Hopewell. Develop program that manages filming in a way that corridor. entertainment venues. enjoyment of the two rivers. demand including age qualifying communities community. thet facilities and resources at the HCA Tri-Cities Hospital. projects. programs boost Hopewell Economy and supports local business. Goals, Objectives and Strategies (Please note that the City of Hopewell does not have the jurisdiction and/or authority to regulate 6 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 private the sell and/or development of private property. The City provides resources, technical assistance and leverages access to state/federal partners to facilitate economic development. As such, all goals, objectives and strategies are implemented by property owners in collaboration with the City.) Business Corridors Development- O 1-295 Interchange -Accelerate the developmentredevelopment oft the highway oriented commercial district emanating out from the 1-295 interchange along the Rt. 36 corridor. Prepare a comprehensive commercial revitalization plan for the Gain site control and assemble strategic properties at the intersection of 1-295 andI Rt. 36 and along Rt. 36 for future commercial Aggressively market the available commercial properties along the Improve the landscaping, lighting and streetscaping along Rt. 36 Update zoning in order to limit commercial businesses locating in Strategies western Rt. 36 corridor. development Rt. 36 corridor from 1-295. leading towards downtown from 1-295 residential structures along the Rt. 36 corridor. Cavalier Square Redevelopment - Work with owners to redevelop Cavalier Square into modern, mixed-use development. The new site will have combination of business, retail, affordable housing, market housing and lifestyle recreation activities. Strategies Apply for VA Housing Planning Grant to fund activities below. Engage consultants to survey site and develop several concepts for reuse. Engage community fori input on proposed reuse concepts. Complete economici impact study to evaluate concepts Prepare pitch book to market to developers. Secondary Commercial Corridors (Arlington Road, 15th Street Corridor, City Point Road, West Broadway)- - Strategies Complete survey of commercial buildings and lots in each corridor. Work with Planning and Zoning to determine which lots would be Complete small area plans for each commercial corridor to include preservation of historic structures and concepts sensible infill When applicable, obtain historic designation on existing buildings to enable best for business VS. residential. development strategies 7 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 HTCs tol be used by developers. Work with public works and water renewal toi incorporate needed improvements toi infrastructure to support the proposed commercial developments. Downtown Central Business District- Revitalize the historic downtown to be a vibrant district offering specialty shopping and dining experiences with multiple entertainment venues. Objectives o Continue toi implement a comprehensive strategy for the revitalization of downtown. visitors and residents the downtown. businesses Provide a safe, secure and attractive downtown environment for shoppers, Foster the location of arts and cultural entertainment activities/unctions in Undertake an aggressive marketing campaign for shoppers and new Create physical connections to other strategic development areas in the City 0 Enhance the streetscapes along the Rt. 10 corridor leading to the downtown as a part of a comprehensive "Gateway" improvement program. Strategies Prepare a new comprehensive redevelopment plan for the Create aj physical connection between the Downtown Business District and the Appomattox River. Capitalize on the attendance to the Beacon Theater. Focus on improving the safety and attractiveness oft the area throughout including the travel paths to and from the facility. Increase the entertainment offerings and events conducted in Renovate the existing commercial buildings to modern day standards and renovate the upper stories into modern residential Selectively replace/demolish obsolescent structures without major historic significance with buildings consistent with the Downtown Plan. Implement an aggressive marketing campaign for the Downtown businesses and recruit new businesses tot the downtown. Create a marketing Brand" for the downtown as ap part of the overall Increase police presence int the Downtown and institute a Conduct an annual Downtown beautification campaign. Update land use regulations to accommodate the market Downtown Business District. Downtown. apartments. marketing "Brand" for the City. neighborhood security program. demand for mixed-use development. 8 The City of Hopewell Virginia Strategic Economic Development Plan ALTH November 1, 2024 Continue to support the Hopewell Downtown Partnership and other Develop marketing campaign and hold FAM Tours for military Develop marketing campaign and Hold FAM Tours for the area Work with developers to bring lodging to downtown. Develop plans to encourage production filming in Hopewell that boost economy and supports local business. strategic development partnerships. and civilian personnel at Greg Adams. colleges. Riverfronts- Redevelop the riverfront providing a variety of activities associated with the mixed-use development lifestyle and enjoyment of the 0 Develop/redevelop the marina area and as mixed-use waterfront Increase water front housing and access to water. two rivers. Objectives oriented developments. on the water. Build infrastructure for historic, educational and ecotourism activities o Develop a continuous waterfront trail system on land and on the water connecting the major activity centers along the waterfront and providing Restore the Aquatic Ecosystem Preservation and Restoration. connection to neighborhoods inland. Strategies Redevelop and expand the City owned water front property intoa a Redevelop the Victoria Street Property for waterfront housing. Redevelop the Overlook site to iconic waterfront mixed use. Identify private owned waterfront property for redevelopment. Complete the construction oft the Appomattox River Walk and Trail System, from City Point to the Appomattox Regional Park Support and promote' on-tne-water'events, fishing tournaments, boating rendezvous, raft races, etc. Develop and maintain as series of accessible canoe and kayak launch facilities along the water trail. Create an enhanced'enlarged Civil War interpretation center with Tall Ships Docks at City Point and Broadway Landing. Support the development of river cruise/boat tour operations to provide a river cruise oft the Appomattox and James Rivers based Support the development of entertainment venues with Work with FOLAR on waterfront preservationfprotection plan. mixed- use complex west of the City out of the City Marina. direct access to the riverfront. 9 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Develop detailed wayfinding plan to direct people to the Develop waterfront R&D and Education facility for waterfront. environmental studies. Housing Redevelop many oft the older functionally obsolete residential neighborhoods into mixed-income communities meeting market demand. Foster home ownership. Create new housing opportunities. Objectives Reduce the percentage of poorer quality, older and functionally obsolete Target select neighborhoods for major renovation of existing Add diverse housing to the range of housing options available in the City. Including Larger homes and age qualifying communities. rental housing in the City. housing stock. Strategies Expand historic districts where applicable. Engage firm to prepare a comprehensive citywide housing masterplan. Recruit developer(s) to carry out neighborhood revitalization efforts in the target neighborhoods. Recruit developers for Mixed use development with housing on City owned and private properties along the riverfront. Encourage private sector development ofvacant residential zoned land and the redevelopment of existing property for residential and Develop a program to decrease the unsheltered community and mixed-use purposes. transition to permanent housing. Create standing committee that will report to City Bring together faith based community to provide Council on progress central services Enforce and expand the existing rental inspection program and neighborhood nuisance ordinances. Strengthen the rental inspection program to the full extent allowed by State law. Update B2, B-3, B-4 Zoning to discourage commercial businesses locating ini residential structures along the major Rt Create incentives for residence in Hopewell for city employees. Update zoning ordinances to achieve the highest use and Create incentives for housing upgrades including façade 10 and Rt. 36 commercial corridors. value/size for residential housing. 10 The City of Hopewell Virginia Strategic Economic Development Plan ALTH November 1, 2024 improvement, curb appeal, Create micro grant program for neighborhood revitalization. Health Care- Develop a comprehensive medical care campus that expands the medical offerings in the City and supports the continued expansion oft the facilities and resources ati the HCA Tri-Cities Hospital. Objective Develop and implement a master redevelopment plan for a' "Health Care Develop place making for health care providers to locate into Health Care Focused District". Focused District. Strategies The City in collaboration with the EDA develop and adopt a plan for a' "Health Care Campus" in the area adjacent to the Tri-Cities Hospital bounded by 2nd and 6"" Avenues and the Appomattox Collaborate with HCA Tri-Cities Hospital to develop facilities that would support their future needs and support a full range of Improve the multi-modal transportation infrastructure along the Rt Recruit medical specialist and physicians to the City. River to West Broadway Avenue. auxiliary medical services. 10 corridor. Tourism and History- Develop or redevelop the historical venues to provide additional interpretation and quality visitor experiences. Provide a variety of auxiliary activities, shopping, dining, lodging, that will enhance the visitor's stay in the community. Objectives Enhance the existing tourism venues within the City. Create additional tourism venues/activities concentrated in the Develop additional shopping, dining and lodging supporting downtown area. tourism. Strategies Expand the existing tourism-marketing program and increase the Create strategic regional partnership fort targeted tourism marketing efforts and special events/activities Forge a stronger partnership with the National Park Service and DHR for the marketing and future development of Appomattox Manor and other historic sites in the City Create a significant Civil War Center near City Point to provide a more complete interpretation oft the roll of City Point funding for tourism marketing. in the Civil War 11 The City of Hopewell Virginia Strategic Economic Development Plan November 1, 2024 Work with NPS to rebrand the City Point Unit documents and Work with NPS to support the renovation of the Bonaccord Provide better citywide signage/waylinding to the historic sites in Develop a system of pedestrian and bike trails leading to and Recruit a river cruise operator to provide a river cruise of the Appomattox and James Rivers based out oft the City Marina. Develop an event center with views and access tot the Develop new dock for tall ships on the James River City Restore the Shiloh Lodge to a historic tourism destination Add signage for A village and B village to for neighborhood for Support the development of Hopewell history and industrial experience center. House the City. along the waterfront. riverfront. Point site. Include amenities Add signage to Crescent Hills. and event center. the historic homes tour innovation museum. Industrial and Manufacturing Base Build strong relationship with existing industrial partners. Support industry investment in newer, cleaner, advanced manufacturing. Attract new advanced manufacturing and R&D/knowledge work companies. Work together on environmental restoration and preservation projects. o Prepare the workforce with thel knowledge, skills and abilities needed for next generation manufacturing operations in the City. Increase supply of suitable industrial sites to accommodate the expansion of the existing industrial base and location of newi industries. Maintain competitive cost of business within the City. Attract new advance manufacturing and next generation companies. Objectives Strategies Partner with Community Colleges and other institutions of higher education in the region to develop a skilled workforce serving the needs oft the manufactures and other commercial businesses. Develop/redevelop "brownfield" sites making them suitable for industrial usage adjacent to existing manufacturing operations ensuring that the land has the appropriate environmental clearances Aggressively market available industrial properties for expansion of existing industrial companies or the location of new manufactures. Strengthen the existing lines of communications between the existing industrial companies and the leadership of the City. Meet with VEDP, VGR, other local and state agencies and for development. 12 The City of Hopewell Virginia Strategic Economic Development Plan LTH November 1, 2024 manufacturers on regular basis. (Environmental and Health Safety) Add to the City Manager's office a point person for E&H Education - To create a skilled workforce where all students are provided quality educational experiences preparing them for future service in armed forces, higher education, or skilled trades.. Objectives Expand access to preschool programs to prepare students Expand access to library and other non-profit groups with for entry into the public school system. early childhood learning and programs. Increase and maintain the graduation requirements tol be comparable to Increase the career and technical education offerings available to students Increase support for High School graduates entering college. Expand ROTC programs for students interested in serving. with surrounding school divisions. and adults. Strategies youth. ect.) Invest in availability of quality, affordable and licensed day care for Expand existing programs and incentives that will attract talent to worki in school system. (example housing incentive, signing bonus, Work with Commonwealth of Virginia, VCCWA and other regional partners to promote apprenticeships, grants or other funding for skilled workforce force training. Provide additional opportunities for students to Expand the "Enrichment Courses available int the City skills and workforce readiness. High School in order to raise participation. school demographic profile. Invest in before and after school programs Prompt the development of reentry education program that teaches life Promote the success of dual enrollment program int the Hopewell Increase the funding level for the school system consistent with the Encourage Hopewell High School to be al blue ribbon title 1 school. Invest in adult education training programs; including ESL and other skilled trades. Collaborate with Bright Point, VSU and Richard Bland. Public Spaces and Right of Ways = Create high quality, vibrant, sustainable public spaces and right of ways throughout the City. 13 The City of Hopewell Virginia Strategic Economic Development Plan LTH November 1, 2024 Objectives Provide significant landscaping and streetscaping, sidewalks, street lighting, signage, benches, banners, etc., along the major corridors, leading to and Create a uniform signage and way finding system throughout the City. Prompt healthy & sustainable alternative transportation pathways Reduce environmental impact oft the City's roadways. Reduce or eliminate heavy industrial traffic in the historic downtown. through the City. Strategies Collaborate with VDOT to develop and fund Shared Use solutions Develop a master transportation plan including the City gateways as a part oft the capital improvements plan fort the City. Leverage grants to install landscaping and street scaping along Collaborate with boards, commissions, and community groups Complete traffic study and design to relocate the truck traffic to Engage design/engineering for citywide way finding master plan. Increase signage outside of the City onr major routes directing throughout the City. the corridors. to maintain and enhance green spaces. alternate route. Include in capital plan. visitors to the attractions in the City. Quality of Life and Amenities- Support the development of the Arts and Humanities ecosystem in the City. Improve parks and recreation facilities and programs Objectives: Attract new artisans and musicians to the City. Increase support for arts and events in the City. Expand programing and access to arts (Beacon, Increase funding for Recreation and Parks (both Library, Farmers Market) facilities and programing) ***End of Document*** 14 R-2 Resolution No: RESOLUTIONTO EXTEND THE. DEADLINE FOR PAYMENT OF TAX ONI PUBLIC SERVICE CORPORATIONS AND' TANGIBLE PERSONAL PROPERTY OTHER THAN MACHINERY AND' TOOLS WHEREAS, Chap. IV,$2ofthel Hopewell City Charter and SS 15.2-1100 and 1102ofthe Code of Virginia vest all oft the powers in the City ofH Hopewell, and to be exercised by, its City Council unless that power has otherwise been expressly delegated to another; and WHEREAS, $58.1-3916 oft the Code of Virginia permits the governing body to establish WHEREAS, Ordinance 2006-08 passed by Hopewell City Council on October 24, 2006 established that beginning with tax year 2006, and for subsequent tax years, taxes accruing to the city from public service corporations and on all tangible personal property, other than machinery and tools, subject to taxation by the city shall accrue annually, at the beginning of the tax year, on January 1, and shall be paid in full to the city treasurer no later than February 15 of the due dates for the payment ofl local taxes by ordinance; and following year; and WHEREAS, $58.1-3916 further allows the governing body may further provide by resolution for reasonable extensions oftime, not to exceed 90 days, for the payment ofreal estate and personal property taxes and for filing returns on tangible personal property, machinery and tools, and merchants' capital, and the business, professional, and occupational license tax, whenever good cause exists; and WHEREAS, Hopewell City Council desires to provide a one-time extension for payment of tax on public service corporations and tangible personal property other than machinery and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF tools. HOPEWELL, VIRGINIA: 1. The deadline for payment of tax on public service corporations and tangible personal 2. All provisions under Chapter 34, Article III, Sections 34-42 and 34-43 oft the Hopewell City Code shall remain in effect with the due date being March 7, 2025. 3. This extension will only be in effect for the current tax year (Fiscal year 2025). property other than machinery and tools will be March 7,2025. ADOPTED by the City Council of the City of Hopewell, Virginia, at an open public meeting this day of. January 2025. By Order ofCouncil: Johnny Partin, Mayor Hopewell City Council, Ward 4 VOTING AYE: VOTINGNAY: ABSTAINING: ABSENT: ATTEST: Brittani Williams, City Clerk 2 R-3 CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision Theme: Order of] Business: Action: JApprove and File Take Appropriate Action JApprove Ordinance 1st Reading JApprove Ordinance 2nd Reading Setal Public Hearing JApprove on Emergency Measure Civic Engagement Culture &1 Recreation XEconomic Development Education Housing Safe & Healthy Environment None (Does not apply) Consent Agenda Public Hearing JUnfinished Business JCitizen/Councilor Request XRegular Business Reports of Council Committees osulae-amsaComaisien Receive & File (no motion required) COUNCIL AGENDA ITEM TITLE: Resolution supporting the revitalization of the Cousins Avenue commercial area through the construction ofr new mixed-use development known as Wells Pointe. ISSUE: Woda Cooper Development seeks City Council Resolution defining a revitalization area for HUD Financing of a new mixed-use development, Wells Pointe on RECOMMENDATION: Approve resolution to define Parcels 2450040 as a revitalization TIMING: Woda Cooper. Development seeks approval of the resolution at the January 28, BACKGROUND: Formore than 20 years this parcels have been for salel but not developed while thes surrounding area underwent development. Barriers to development include lack of visibility from route 36, access and utility easements, deed restrictions. The proposed Wells Pointe project as proposed is "by right" and does not need special approval from City Council, but without the special HUDI Financing, the project will not go forward. ENCLOSED DOCUMENTS: Wells Pointe Presentation, Draft Resolution, Code of Virginia $3 36-55.30:2. Housing revitalization areas; economically mixed projects STAFF: Charles Bennett, Director of] Economic Development and' Tourism. Parcel 245-0040. area. 2024 meeting. SUMMARY: Y N o Rev.) January 2023 Y N D D o Vicel Mayor Rita. Joyner, Ward#I D D Councilor Michael Harris, Ward#2 o 0 Mayor. John B. Partin, Ward#3 Councilor Ronniel Ellis, Ward #4 a D Councilor Sandral Daye, Ward #5 a D Councilor Yolanda! Stokes, Ward! #6 Councilor Dominic Holloway, Sr., Ward#7 FOR IN MEETING USE ONLY MOTION: Approve the Resolution to define Parcel # 245-0040 as a Revitalization Area for the purposes ofsupporting the' Wells Pointe Project under Virginia Code Section: $3 36- 55.30:2. Roll Call SUMMARY: Y N Y N a D D Vicel Mayor Rita. Joyner, Ward#I D D Councilor Michael Harris, Ward#2 a D Mayor) John B. Partin, Ward#3 a D Councilor Ronniel Ellis, Ward# #4 D D Councilor Sandral Daye, Ward# #5 D D Councilor Yolanda Stokes, Ward# #6 Councilor Dominic Holloway, Sr., Ward#7 Rev.) Jammry? 2023 : Woda Cooper Companies Wells Pointe DE WODA COOPER COMPANIES Woda Cooper Companies L Development, Construction, and Management of affordable housing communities across the Southeast, Northeast, and Midwest since 1990 0330affordable communities; 16,000 units; 30,000 residents O$1.5 billion in investments in affordable housing properties L Long-term commitment to be part of community WODA COOPER COMPANIES Experience in Virginia Community Name City View Place Liberty Pointe Brennan Pointel The Banks at Berkley Bell Diamond Manor Brennan Pointe II Freedman Point Holley Pointe Lambert! Landing! lambertlanding I Bains Pointe Rosenwald Pointe Malone Place City Richmond Petersburg Newport News Norfolk: Norfolk NewportNews Hopewell Portsmouth Chester Chester Portsmouth Waynesboro Petersburg Units 32 48 44 50 128 43 68 50 64 48 50 53 76 Built 2012 2015 2016 2016 2018 2018 2021 2021 2025 2025 Type NC NC NC NC Rehal NC NC NC NC NC NC NC NO 13affordable developments funded, dating back to 2012 575 units constructed 179 units in development/ under construction Own and operate Freedman Point at 311 East Cawson St WODA COOPER COMPANIES Wells Pointe Overview Located on Cousins Ave at Old Woodlawn St I Mixed-use development with 51 units of affordable housing and "6,000 sq fto of commercial space 091brs, 30 2brs, 12 3brs Rent and income restricted through the Housing Tax Credit program to households earning less than 30% AMI Proposed Site up to 80% AMI WODA COOPER COMPANIES Wells Pointe Overview WODA COOPER COMPANIES Design PODIUMPARKINS COAMUNITY/SPACES -6,100SF COMMERCIAL SPACE Oe C 1ST FLOOR DIAGRAM WODA COOPER COMPANIES Request for Resolution Virginia Housing, who administer the Housing Tax Credit program, competitively scores applications against each other to determine which projects to fund One of the scoring criteria is the local government passing a resolution designating that the site located in a revitalization area This demonstrates to Virginia Housing that the project fits into the City's plans for economic development WODA COOPER COMPANIES E: Questions? WODA COOPER COMPANIES Code ofV Virginia Title! 36. Housing Chapter 1.2. Virginia Housing Development Authority Act $36-55.30:2. Housing revitalization areas; economically mixed A. For the: sole purpose ofe empowering the HDA to provide financingi in accordance with this chapter, the governing body of any city or county may by resolution designate an area within such city or county as al revitalization area ifs such governing body shall in such resolution make the following determinations with respect to such area: (i) either (a) the area is blighted, deteriorated, deteriorating or, ifr not rehabilitated, likely to deteriorate by reason that the buildings, improvements or other facilities in such area are subject to one or more oft the following conditions: dilapidation; obsolescence; overcrowding; inadequate ventilation, light or sanitation; excessive land coverage; deleterious land use; or faulty or inadequate design, quality or condition; or (b) the industrial, commercial or other economic development ofs such area will benefit the city or county but such areal lacks thel housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in such area; and (ii) private enterprise and investment are not reasonably expected, without assistance, toj produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will: meet the needs ofl low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic: mix of residents in such area. Any redevelopment area, conservation area, or rehabilitation area created or designated by the city or county pursuant to Chapter 1 (S 36-1€ et seq.) ofthis title, any census tract in which 70j percent or more of the families have incomes which are 80 percent or less of the statewidei median income as determined by the federal government pursuant to Section 143 of the United States Internal Revenue Code or any successor code provision on thel basis oft the most recent decennial census for which data are available, and any census tract which is designated by the United States Department of Housing and Urban Development and, for the most recent year for which census data are available on household income in such tract, either in which 50j percent or more of thel households have an income which is less than 60j percent oft the area median gross income for suchy year or which has aj poverty rate of at least 25 percent shall be deemed tol be designated as ai revitalization area without adoption oft the above described resolution of the city or county. In any revitalization area, thel HDA may provide financing for one or more economically mixed projects and, in conjunction therewith, any nonhousing! buildings that arei incidental to such project or projects or are determined by the governing body oft the city or county tol bei necessary or appropriate for the revitalization of such B.' Thel HDA may finance an economically mixed project that is not within a revitalization area if the governing body oft the city or county in which such project is or willl be located shalll by resolution determine (i) either (a) that the ability to provide residential housing and supporting facilities that serve persons or families of] lower or moderate income will be enhancedi if a portion of the units therein are occupied or held available for occupancy by persons and families who are not ofl low: and moderate income or (b) that the surrounding area ofs such project is, or is expected int the future tol be, inhabited predominantly by loweri income persons and families and will benefit from an economic mix of residents in such project and (ii) private enterprise and projects area orf for the industrial, commercial or other economic development thereof. 1/21/2025 12:00:00 investment are: not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitaryl housing and supporting facilities that will meet the needs ofl low: andi moderate income persons and families in such area and will induce other persons and families tol live within such area and thereby create a desirable economic mix of C.In any economically mixed project financed under this section, thej percentage of units occupied or held available for occupancy by persons and families who are not ofl low and moderate income, as determined as oft the date oft theiri initial occupancy of such units, shall not residents in such area. exceed 80 percent. 1979, C. 374; 1996, cc. 77, 498;2004, C. 187;2006, C. 784. The chapters oft the acts of assembly referenced in thel historical citation at the end of this section(s) may not constitute a comprehensive list ofs such chapters and may exclude chapters whose provisions have expired. 1/21/2025 12:00:00 RESOLUTIONNO. AI Resolution Stating the Proposed Woda Cooper Development, Inc. Development ofa Mixed-Use Building on Cousins Avenue is in an. Area Designated for Revitalization WHEREAS Woda Cooper Development proposes to construct a mixed-use building containing cmmechalatieharaden. uses on the ground floor with apartment units on the second WHEREAS, Woda Cooper Development has identified Parcel #245-0040 located on Cousins Avenue at Old Woodlawn Street as the site for the proposed development; and WHEREAS, Parcel #245-0040 is zoned B-3 Highway Commercial District and Apartments on the second and subsequent floors ofa commercial/office use, provided that each unit contains at least six hundred (600) gross square feet' is an allowable, by-right use under Section A of Article WHEREAS, The Code of Virginia, Title 36. Housing > Chapter 1.2. Virginia Housing Development Authority Act > $ 36-55.30:2 Empowers the governing body of any city or county may by resolution designate an area within such city or county as a revitalization area (For the sole purpose of empowering thel HDA to provide financing in accordance with this chapter); and WHEREAS, the above-referenced development isl located in a revitalization area ini the City of Hopewell, Virginia which thei industrial, commercial or other economic development of such area will benefit the city but such areal lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare or nonprofit enterprises or undertakings to locate or remain in: such area; and WHEREAS, private enterprise and investment are not reasonably expected, without assistance, top produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs ofl low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable THEREFORE, ITI IS HEREBY RESOLVED, by the Hopewell City Council that the location for the proposed Woda Cooper Development project on Cousins Avenue is located in a revitalization area: in accordance to Virginia Code, Chapter 1.2. Virginia Housing Development In witness thereof, the foregoing was adopted by the City Council ofHopewell, Virgnia on and third stories; and XI, Highway Commercial District (B-3); and economic mix ofr residents in such area. Authority Act > $36-55.30:2. ,20_. R-4 CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan Vision Theme: Order of Business: Action: JApprove and File Take Appropriate Action JApprove Ordinance IS Reading JApprove Ordinance 2nd Reading Setal Public Hearing Approve on Emergency Measure JCivic Engagement Culture & Recreation JEconomic Development Education Housing Safe &1 Healthy Environment None (Does not apply) Consent Agenda Public Hearing JUnfinished Business JCitizen/Councilor Request Regular Business Reports of Council Committees Presentation-Boards/Commissions Receive & File (no1 motion required) COUNCIL AGENDA ITEM TITLE: Proposed Schedule for Council Meeting ISSUE: The proposed meeting time is to maximize efficiency by allowing more time to focus on more critical issues. Hopewell Council Meeting are scheduled for the 2nd and 4th Tuesdays ofevery month. RECOMMENDATION: Council Consideration TIMING: Approval January 28, 2025 ENCLOSED DOCUMENTS: None BACKGROUND: STAFF: Vice Mayor Joyner and City Manager FOR INMEETING USE ONLY MOTION: Roll Call SUMMARY: Y N D Rev. Jarary 225 Y N 0 0 D D Councilor Rita. Joyner,' Ward#1 D o Councilor) Michaell Harris, Ward* #2 D 0 Councilor. John B. Partin, Ward #3 Councilor Ronnie Ellis, Ward# #4 D D Councilor Susan Daye, Ward#5 Councilor Yolonda! Stokes, Ward#6 Councilor Dominicl Holloway, Sr., Ward#7 SUMMARY: Y N Y N o D a Councilor) Rita) Joyner, Ward#1 o D Councilor! Michael Harris, Ward* #2 a D Councilor. John) B. Partin, Ward #3 D D Counçilor Ronniel Elis, Ward# #4 D a Councilor Susan Daye, Ward#5 0 D Councitor Yolonda Stokes, Ward# #6 Councilor Dominic Holloway, Sr., Ward# #7 Res. lanary 2025 OF HOPE Tuesday, January 28, 2025 Thej proposed: meeting time is to maximize efficiency by allowing more time to focus on more critical issues. In addition, thel Finance Committee has been moved to the 2nd Tuesday of each month. Hopewell Council Meeting are scheduled for the 2nd and 4th Tuesdays ofe every month. To that end, we propose the following changes for Council's EALTH Of City ofl Hopewell 3001 North) Main Street, Suite 2171 Hopewell, VA 23860 (804)541-2250 www.hopewelya-gowy consideration: 2nd' Tuesdays 5:001 PM - Finance Committee Meeting 5:301 PM - Work sessions, Presentations, and Public Hearings, Regular meeting items reserved only for time sensitive items, otherwise no regular business items 7:301 PM- - Closed Session (If/When Necessary) 4th' Tuesdays 5:00P PM- Closed Session 7:001 PM - Regular Business R-5 For Hopewell City Council Strengtheningthe - Hopewel RNOVASmIAurmenn, January 2025 For Hopewell City Council Content About NOVA South Coach Bios Benefits Revenue SWOT Analysis Proposed Solutions Next Steps Thank You Team Performance Timeline Compromises Proposed Changes January 2025 Welcome Message For Hopewell City Council Gooddayto everyone Thank you for taking the time to learn more about the partnership between NOVA South Swimming and the Hopewell Community Center. This presentation highlights our shared history.contributions to the community, and the current challenges we face. We aim to work together to find solutions that support both the community and the team's continued success. Warm Regards, NOVA South Coaching Staff: Lauren Waterworth, Shannon Royster, Natalie Zoldork, Theanae Boersma, Rusty Boersma ADOuL.NOVASOuth For Hopewell City Council 40 Years our team has partnered with the Hopewell Community Center NOVA SOUTH WHO ARE WE? 56 Years our team has been an active USA swim team Convenience: Serving families locally in Hope 85 Number of swimmers ages 4-18 Consistency: Same head coach for 12 on our team this year. Connection: Every swimmer matters 5 Coaches of our swimmers Hopewell school Admins./Principles families on the team Hopewell business owners on the team Change: Unlocking potential and creating meaningful impa 3 Female coaches Cost: 11 Swim team members that went on to work at HCC Lowest monthly fees in the Lauren waterwort - Head Coach Lauren joined NOVA South (then VACS) in 2011 and has been apart of enormous team growth and success since then. Laureni is native of Chester and an alumnus of VACS. She is a graduate of Thomas Dale and swam for two years at the United States Naval Academy. She has her B.S. in Biology and Organizational Psychology as well as a minor' Women's Studies. Lauren also graduated 2012 with her Masters in Sport Leadership from the Center for Sport Leadership at' VCU. She also works as an organizational development consultant at Acentra Health and owns a pool management company Legacy Aquatics. Certifications Certified Level 5 coach through the American Swim Coaches Association -National Board Certified Health and Wellness Coach -Certified Project Manager -SHRM -NASM Personal Trainer Coaching -Virginia Swimming Zones coach -invited to participate in the National Age Group Summit held at the Olympic Training Center through USA Swimming -chosen to be a coach at the USA Swimming National Open Water Select Camp in Fort Myers, Florida -chosen to be a coach at the USA Swimming Boys National Select Camp in Colorado Springs at the Olympic Training Center Personal Lauren has competed in triathlons (spring to half ironman), Crossfit, Olympic lifting, running races including a 50k, and rucking. is very passionate about whole person health and loves to bring psychology, nutrition, and weight lifting to the team. Lauren lives in Chester with her husband who is a Richmond City Firefighter, their two sons, and dog Noodle. Shannon Royster Coach Shannon has been an assistant coach for NOVA South since 2009. He began his swimming career at Wood-Da at an early age of 4 because he wanted to follow in his older siblings footsteps. He joined the year round swir team of at the age of 8 called the Tritons of Petersburg, which became VACS. He enjoyed great success as a swimmer as he won several events at the Virginia Junior Olympics and swam with the Virginia All-Star team in Buffalo, NY at Zones. Shannon went on toj juggle many sports through high school as he played football and basketball while still swimming competitively. During this time, he developed a love for coaching as he was an assistant coach for Wood-Dale for 4 years before becoming the head coach. He also started giving swimming lessons there as love for younger children grew. During that time, he went on to swim in college at Longwood where he displaye swimming leadership and became captain of the team for 3 years. In1 1999, Shannon graduated witha a BA in history with the purpose of becoming a 4th generation educator. He returned to his hometown of Hopewell, VA and taught 8th grade civics for 6 years at Carter G. Woodson Middle. During which time he married his college sweetheart and attended Virginia State University where he received his Masters in School Administration. In 2005 he became the 6th grade assistant principal at Carter Woodson Middle School. Shannon's love for coaching children became a passion as he created the sports program at the middle school, of which he is now athletic director. Natalie Zoldork Coach Natalie Zoldork has been immersed in the world of swimming since she was 7 years old. Growin up, she swam competitively with VACS, now known as NOVA South. Her passion and dedication to the sport led her to become a Divisionlathlete at George Mason University, where she specialized in long-distance IM, Breaststroke, and Butterfly. During her time at George Mason, Natalie earned her degree in Integrative Studies with a concentration in Elementary Education. Natalie has been a part of the NOVA South coaching staff since 2017 and has brought her expertise and enthusiasm to the team. She also serves as the Head Coach and Manager of the Wooddale Pool in Hopewell, VA, where she has worked her way up over the past six years, becoming Head Coach in 2019. Beyond coaching, Natalie teaches swim lessons, lifeguards, and remains deeply connected to the pool environment she loves. Inaddition to her contributions to swimming, Natalie is a dedicated Special Education teacher Prince George County. Her passion for developing young athletes and her ability to connect wit swimmers of all levels make her an invaluable part of the NOVA South family. Nae. Boersma - Coach Nae Boersma joined the NOVA South family in September 2018, and we are incredibly fortunate to have her passion, energy, and vast experience on our team. Married with twelve children -a avid swimmers - Nae's life revolves around her dedication to family, community, and the sport swimming. Inaddition to her coaching role, Nae works part-time as a nurse. An avid athlete herself, Nae has participated in Sprint Triathlons, 5Ks, 10Ks, and a half marathon. Nae's coaching journey began in 1995 with the McClellan AFB Stingrays in California, where her enthusiasm for the sport quickly turned into expertise. By her second year, she was promoted to Head Coach and led the team for three years until the base closed. After relocating to Virginia, Nae started a swim team in her community in 2012, initially serving as an assistant coach and working behind the scenes to keep the program running. In 2015, she became Head Coach of the SouthBend Sailfish, where her leadership and commitment helped the team thrive. Her ultimate goal is to help children not only develop a love for swimming but also build lifelong skills in a fun, encouraging atmosphere. Nae's passion for her family and the sport make her a invaluable part of NOVA South. Team Achievements: 2015-2025 For Hopewell City Council Virginia 14+Under State Meet: 52 qualifers, including 6 swimmers ranked as #1 in the state Virginia 15+Over State Meet (Senior Champs): 64 qualifiers, 8 swimmers ranked as #1 in the sta Juniors Qualifiers: 12 qualifers, including 1swimmer ranked as #1 Olympic Trials Qualifers: 1swimmer ParaOlympic Swimmer: Joey Peppersack (a Hopewellr resident) Colleges our alumni attended: CNU, Penn State, VMI, UMBC, UNC, William+Mary, ECU,VCU, Washington and Lee, JMU, GMU, Naval Academy, Mary Washington, VA Tech, Florida Gulf Coast and many others. More importantly, our team is truly special, as demonstrated by our remarkable retention rate of 84%. This reflects not only the quality of our coaching and training but also the strong sense of community and belonging we foster. Our team emphasizes personal growth, teamwork, and leadership alongside athletic development, creating an environment where swimmers feel supported and valued. This unique culture keeps athletes coming back year after year, building long-lasting relationships and developing a deep sense of pride in their team. An 84% retention rate is not just a statistic -it's a testament to the trust families place in our program, the dedication of our coaches, and the positive impact we have on the lives of our swimmers both ina and out of the pool. Timeline of Facility Use (from 2010 to now, donot have pre 2010information) For Hopewell City Council 2010-2021 $5/hour/lane, 6 morning practices 4:30-6:30 AM and Saturday morning with 5-6 lanes 5afternoon practices 3:30-8 PM with 5-6 lanes 2021-2022 $5/hour/lane, 6 morning practices 4:30-6:30 AM and Saturday morning with 6 lanes 5afternoon practices 4:45-8 PM with 6 lanes 2022-2023 $10hour/lane, MWF morning practices 4:30-6:30 AM and Saturday morning with 6 lanes 4 afternoon practices 4:45-7:30 PM Monday and Wednesday 4:45pm-6:15 pm (4 lanes) 6:15-7:30 PM (2 lanes) Tuesday and Thursday 4:45pm-7:45pm (5 lanes) 2023-2024 $l1hour/lane, MWF morning practices 5-7 AM and Saturday morning with 6 lanes 4afternoon practices 4:45-7:30 PM Monday and Wednesday 4:45pm-7:45pm (4 lanes), 6:15-7:30 PM (2 lanes) Tuesday and Thursday 4:45pm-7:45pm (5 lanes) 2024-2025 $11 hourlaneTu-Thmorming practices 5-7 AM and Saturday morning with 6 lanes 4afternoon practices 4:45-7:30 PM Monday and Wednesday 4:45pm-7:45pm (4 lanes), 6:15-7:30 PM (2 lanes) Tuesday and Thursday 4:45pm-7:45pm (5 lanes) For Hopewell City Council Compromises from 2021-2024 Reduction in weekday morning practices from Monday-Friday to Tuesday+Thursday Time change for weekday mornings from 4:30-6:30 am to 5-7 am Reduction ina afternoon lanes from 6to 4 on Mon. + Wed.and6to5on' Tues+Thurs Reduction in hours from 3:30-8 PM to 4:45-7:30 PM Lane rent increase of1 120% Providing a contracted lifeguard for all afternoon practices to be able to run (and keeping pool open for patron use), a total of over 150 days Each year, we spend months negotiating the MOU, only to consistently face the same challenge of having our lanes reduced to 3 (this has happened 2022, 2023, 2024, and2025) Proposed Changes Recap For Hopewell City Council 20252026Proposed Changes Removal ofv weekday morning practices Removal of Saturday practices Reduction in afternoon lanes from 41 to 3 on Monday and Wednesday and 5to3 3on Tues+T Lane rent increase of 36%, taking us to a total of 200% increase from 2021 to 2025 Team payment for a lifeguard during afternoon practices (during normal operational hours) $15,000 Reduce our total team from 85 particants to 36 (max amount due to lane constraints) Loss of senior swimmers due to not being able to hold the minimum amount needed for their training to be competitive or marketable For Hopewell City Council Benefits ofNOVASouth Revenue Generation Over the next 10 years NOVA South will pay the City of Hopewell over $400ki in The team supplies lifeguard coverage, ensuring the pool remains open during hours when staffing would otherwise be unavailable. Currently the community center has been opened over 150 days due to the team providing lifeguards. Operational Support Community Engagement NOVA South promotes health, fitness, and youth development, creating a positive impact for families and children in Hopewell and surrounding areas. NOVA South is willing to partner on any programming including zumba, water aerobics, swim lessons, clinics, and lifeguard certification classes, adding value to the Partnership Community Centersofferings. Sports Tourism NOVA South supports Hopewell businesses and events For Hopewell City Council Past 5' Year Rent Total: Pool Rent Estimated 2024-2025 $31, 000.00 2023.2024535,174.00 2022-2023 $20, ,705.00 2021-2022 $21, 456.00 2020-2021 $20, ,705.00 Operational Costs $125k Estimated Next 5 Years Rent Total: NOVA South Swimming operates without impos significant costs on the community center. We provide our own lane lines, whiteboards, and trair equipment (which benefit members), and the pool's operational expenses-s such as heating and chemicals--remain unchanged whether we are $200k present or not. Competitive Analysis For Hopewell City Council SWOTAndlysis Partnership Long-standing Partnership Revenue Generation Operational Support Community Impact Cost Sharing Sports Tourism Enhanced Collaboration Expanded Offerings Community Growth Economic Impact Innovative Partnerships S Facility Limitations L Communication Gaps Financial Pressures Reliance on External Lifeguard Staffing Reduced Practice Access Financial Instability Competition Community Perception Operational Risk Loss of NOVA Sout W T For Hopewell City Council Proposed Solutions for Team Viability Maintain current schedule: Monday and Wednesday 4:45-6:15 PM 4 lanes 6:15-7:30 PM 2 lanes Tuesday and Thursday 4:45-7:30 PM 51 lanes Tuesday and Thursday AM's 5-7 AM Compromise: Remove all Saturday practices Add Friday practices 4:45-7:30 PM 4 lanes Continue to provide contracted guards (at rate of $13.50/hour) Keep progressively raising our pool rent $1/year to get to $15/lane/hour Partner: Swim lessons programming Aquatic programming Explore Pool Managment options Organizational Development consulting Asks if moving forward: MOU extension of3-5years MOU complete and signed May 2025 For Hopewell City Council Addressing Equily andShared Usage The Hopewell Community Center's pool sees consistently low patron utilization during our practice times. There is currently no internal aquatic programming offered by the Community Center which would be challenging to faciltate with only two staff members. Morning Practices: Our morning practices occur before operational hours, ensuring no disruption to community patrons. Afternoon Practices: Ona average, only 1-3 patrons use the pool during our practices. Patrons frequently have exclusive use of an entire lane or two lanes from 4:45-6:15 PM on Mondays and Wednesd: From 6:15-7:30 PM (on Mon+Wed), when we reduce our lane use to just two lanes, patrons have access to four lanes er to themselves. This underutilization highlights an opportunity for better collaboration to maximize the pool's value for both the team and community patrons. Next Steps For Hopewell City Council Approach1- Continued Partnership Approach 2-Partnership Conclusion We work together to finalize a mutually beneficial agreement that allows NOVA South to continue operating, ensuring financial stability for the Hopewell Community Center and maintaining community access to competitive Ifanagreement cannot be reached, NOVA South Swimming will conclude its operations in Hopewell. The team's final practice day would be May 31, 2025, and the Legacy Aquatic partnership would also end, removing lifeguard support provided to the Community Center. swimming. Rimberio Co For Hopewell City Council Thankyou For your attention and help @novasouthswim wwanovasoutrswmors 804-955-9147 REPORTSOF THE CITY MANAGER Proposed City Budget Calendar for FY 2026 November 18, 2024: Revenue Projection Requests tol Revenue Committee Members (Real Estate Assessor, December 16, 2024: Notification & Instructions to Departments (Operating & Capital-MUNIS) December31,2024: Deadline for Revenue Projections from Revenue Committee Members (Real Estate January 10, 2025: Deadline for MUNIS Entry of FY: 2026 Budget Requests by Departments January 22, 2025: City Manager Budget Meetings with Department Directors & Constitutional Officers Commissioner of Revenue & Treasurer) Assessor, Commissioner ofRevenue & Treasurer) Begin (Meetings Scheduled for. January 22nd-February 13th) February 18, 2025: Department Budget Request Presentations February 20, 2025: Department Budget Request Presentations March 11,2025: Work Session on Revenue Projections March 3, 2025: March 25, 2025: Advertise Public Hearing (4-8-2025) on Tax Rates in Newspapers Work Session on Expenditures & CIP Notice ofl Public Hearing on Tax Rates (4-8-2025) on Consent Agenda Notice ofl Public Hearing (5-13-2025) on City FY 2026 Budget on Consent Agenda Notice ofPublic Hearing (5-13-2025) on FY 2026 School Division Budget on Consent Agenda April 1,2 2025: April7,2025: April 8, 2025: April 22, 2025: May 9,2025: May 13, 2025: May 27,2025: June 15,2025: City Manager's Proposed FY 2026 Budget to City Council Advertise Public Hearing (5-13-2025) on City Budget in Newspapers Advertise Public Hearing (5-13-2025) on FY 2026 School Division Budget City Manager's Proposed FY 20261 Budget Presentation to City Council Public Hearing & Adoption oft the Tax Rate Resolution Additional Work Session (ifneeded) Tax Bill Mailing Date Public Hearing and Approval on 1st Reading oft the FY 2026 City Budget Public Hearing and Approval on Ist Reading oft thel FY 2026 School Division Budget Approval on Second Reading of the FY 2026 City Budget Approval on Second Reading of FY 2026 School Division Budget Real Estate Tax Bill Payments Due Total In Progress Complete Security Roles 230 Workflow Rules 1443 Security Roles 0 79 170 1104 Workflow Rules Total InProgress "Complete "Total In Progress "Complete Totals subject to change due to addition and deletion of roles or rules Date: 11/15/2024 Jay & Med Status: Completion oft the Security Plan document Workflow completef for Group 1 Security Roles complete for Group 1 Group 1- Start testing Monday, 11/18/2024 Pcard data for testing requested from Finance Willl load data Monday 11/18 Date: 12/6/2024 Jay & Med Created roles for Group: 2&3. Testingf for Group 1 status Each department did some testing, Fire dept! had some permission issues that have been addressed. Other Departments have not stated anyi issues att this time. Next week- Review testing issues and migrate group 1toF Production. Fixedt the logt tracker after ani issue caused thel loss of progress Updated the Gantt chart tor reflect current timelines and tasks. Returned to update the naming of the roles. Reviewed the data roles.. Ensured permissions aligned with the corresponding department. Creater roles for Group 4/5 Review role permissions to ensure they align with departmental requirements Assign roles to users withint the respective departments Review anda adjust permissions for Felicia Workflow Flowchartr reviewi inp progress for other needed sections Group 1 testing complete migrationi into production inp progress Workflow Flowcharts createdf for all workflow processes Financei is reviewing all workflow for approval Group 27 Testing inp progress (Christmas Break willi impact completion) 95% ofr roles have been completed, permission adjustments will be ongoing as issues arise during testing. Date: 12/20/2024 Jay & Med Date: 1/3/2025 Jay &! Med Group 1 migrationi into Production inj progress Issuei importing new rolesi into production Awaiting Tyler assistance Tyler getting next level assistance in resolving this issue All workflow has been approved by Finance All changes will be migrated into Production next week Date: 1/13/2025 Jay & Med Group 1 migrationi into Production completed Issue importing new rolesi into production has been resolved Updated Workflow rules will be migrated into production this week. Group 2 Testing stilli inj progress. Group 3s settings complete, Testing to begin upon completion of Group 2. Tyler Munis ERP City of Hopewell Information Technology Thu, 11/7/2024 1 START END 6/24/24 10/31/24 11/7/24 11/10/24 11/7/24 11/10/24 100% 11/10/24 11/19/24 100% 11/18/24 12/6/24 11/18/24 12/6/24 100% 11/19/24 11/22/24 100% 11/19/24 11/22/24 100% 11/19/24 12/4/24 12/3/24 12/13/24 12/3/24 12/13/24 12/9/24 12/13/24 75% 12/9/24 12/13/24 100% 12/12/24 12/20/24 12/23/24 1/10/25 12/23/24 1/10/25 1/13/25 1/17/25 1/13/25 1/17/25 1/17/25 1/25/25 1/25/25 2/6/25 1/25/25 2/6/25 2/6/25 2/15/25 2/6/25 2/15/25 2/6/25 2/15/25 2/13/25 2/20/25 2/13/25 2/20/25 Project Start: Display Week: PROGRESS 100% 100% 100% 95% TASK Meinpmmasarpantat Filesand ResuresDevelopment Group1 CreateV WorkflowF RolesinT TEST MapE Existing Workflows Define/A Applyl Initial BusinessR Rulesto Department Users- Groupi Initiatingl Testing Phase Group1 OngoingT Testinga and Adjustments- Group1 Group2 Create WorkflowF RolesinTEST MapE Existing Workflows Define/A Applyl Initiale BusinessR Rulesto Department Users- Group2 Initiating Testing Phase Group2 OngoingT Testinga andA Adjustments- Group2 Group3 Create Workflow RolesinTEST MapE Existingy Workflows Define/A Apply! Initiale Business Rulesto Department Users- Group3 Initiatingl Testing Phase Group3 Ongoing Testing andA Adjustments- Group3 Group4 CreateV Workflow RolesinT TEST MapE Existing Workflows Define/A Apply! Initiale BusinessR Rulesto Department Users- Group4 Initiating Testing Phase Group4 Ongoing Testinga andA Adjustments- Group4 Group5 CreateV Workflow RolesinT TEST MapE Existing Workflows Define/A Apply! Initial Business Rulesto Department Users- Groups Initiating Testing Phase Group5 Ongoing Testinga andA Adjustments- Group5 ASSIGNED TO Jay Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med Jayl Med 60% 60% 75% 5% 0% 75% 75% 100% 0% 0% 75% 75% 100% 0% 0% ADJOURNMENT